b altimore c ity p ublic s chools summer employee entry system training office of human capital may...
TRANSCRIPT
BALTIMORE CITY
PUBLIC SCHOOLS
Summer Employee Entry System Training
Office of Human CapitalMay 2014
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BALTIMORE CITY
PUBLIC SCHOOLS
Overview
In this training, you will learn: About the process for staffing summer programs; About the deadlines for summer 2013 programs; How to assign and delete summer employee
assignments; and About resources and support moving forward.
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BALTIMORE CITY
PUBLIC SCHOOLS
In this Section
In this section you will learn about Who can use the Summer Employee Entry System; Summer programming in City Schools; and What the Summer Employee Entry System can be
used for.
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BALTIMORE CITY
PUBLIC SCHOOLS
Creating Summer ProgramsIn order to budget for and staff a summer program in City Schools, coordinators need to: Create positions and allocate money to each
position. Staff each position by hiring and identifying
employees.
Summer programs and positions are created in PStAR. Fund sources and program coordinators are
selected.
Employees are identified and assigned to summer positions in the Summer Employee Entry System. Only the program coordinator (as identified in
PStAR) has access.
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BALTIMORE CITY
PUBLIC SCHOOLS
Overview: Steps for Staffing Summer Programs
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•Includes identifying funding sources.
1. Create summer program in PStAR
•Includes identifying the summer program, determining how many positions you need by job title, and choosing funding source(s) to “buy” the positions.
2. Create positions in PStAR
•Includes filling each summer position with an employee.
3. Select employees in Summer
Employee Entry System
If your program spans the 2 fiscal years, you will complete these steps twice for one summer program – One time for FY 2014 and one time for FY 2015.
BALTIMORE CITY
PUBLIC SCHOOLS
Staffing Summer Programs
Selecting employees in SEES allows program coordinators to identify the staff for their summer program(s). Thus, the people working will be paid
appropriately.
Program coordinators can use SEES to centralize summer program information and: Assign or delete an employee to a summer
position; Review current summer assignments; and Generate Summer Employee Report.
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BALTIMORE CITY
PUBLIC SCHOOLS
Updated Timeline for Summer 2014
May 12th •PStAR system for summer school is available.•Coordinators can create programs and positions for FY 2014.
May 31st •Deadline for using funds from FY 2014. PStAR system switches to FY 2015 funds.•Coordinators can create programs and positions for FY 2015.
June 13th •Deadline for using Summer Employee Entry System to staff summer programs.
June 30th •All FY 2014 funding for programs ends; FY 2015 begins and FY 2015 funding is available for programming.
August 15th
•Deadline for using funds from FY 2015 for summer school.•All summer programs in City Schools end.
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BALTIMORE CITY
PUBLIC SCHOOLS
In this Section
In this section you will: Access the Help Guide for using Summer Employee
Entry System, and Learn what support resources and contact
information to utilize moving forward.
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BALTIMORE CITY
PUBLIC SCHOOLS
Summer Employee Entry System Help Guide
There is one comprehensive help guide for you to reference when using the Summer Employee Entry System.
You can access this help guide through: City Schools Inside and the next slide in this training.
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BALTIMORE CITY
PUBLIC SCHOOLS
To Staff a Summer Program in SEES
The help guide will walk you through the following steps for staffing a summer program for which you are the program coordinator: Log In to SEES Assign a summer employee to a summer position Review summer employee assignments Delete a summer employee from your summer
program Generate Summer Employee Report
Click here to view the SEES Help Guide
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BALTIMORE CITY
PUBLIC SCHOOLS
Contact Information and Resources Moving Forward
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Resource For Questions About:
Guidance •Decisions around funding, job titles, payroll approvers, and program coordinators•Expectations and deadlines
Help Guides •How to assign and delete employees•How to review current employee assignments
City Schools Inside •Deadlines and how to access support documents
Contact Jerome Fenwick in OHC, [email protected]
•Specific, unaddressed questions about using Summer Employee Entry System (SEES)
Contact Jerry Fleischmann in Payroll, 443-642-3880
•Specific, unaddressed questions about payroll
HC Specialists •Specific, unaddressed questions about summer program staffing expectations and guidance
BALTIMORE CITY
PUBLIC SCHOOLS
You Just Learned…
About the process for creating and staffing summer school positions;
About the deadlines for summer 2014 programs;
How to use the Summer Employee Entry System; and
Who you should contact for support moving forward.
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BALTIMORE CITY
PUBLIC SCHOOLS
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