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Table of Contents

Glossary Release 8.8...................................................................................................................3

List of Abbreviations and Acronyms........................................................................................ 132

Copyrights, Trademarks, and Disclaimers ..............................................................................138

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SAP Business One Glossary

Gloss ar y Rel ea se 8 .8The definitions in this glossary are tailored specifically to make it easier for you to understand howthey are used in the SAP Business One system.

How to Use This Glossary

Click the letters below to browse for words and definitions

or

Use the Bookmarks in your Adobe Reader to navigate to a certain word.

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A/P c r ed i t m emoA posting that partially or fully reduces the balance of payables.

A/P invo ic eAn internal document that creates a journal entry and updates the inventory if a goods receipt

PO has not been issued.This document cannot be changed or deleted once it has been saved in SAP Business One.

A/P reserve invoic eA request for payment before the delivery of items to a customer.

A reserve invoice is used when a vendor is concerned about the credit worthiness of acustomer (company).

A/R c red i t mem oA posting that partially or fully reduces the balance of receivables.

A/R invoic e and paym entA transaction used for cash sales to one-time customers.

The customer has to pay the full invoice amount immediately.

A/R invo ic eA legally binding document issued to customers itemizing money owed for products or

services rendered.This document cannot be changed or deleted once it has been saved in SAP Business One.

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A/R reserve invoic eA request for payment before the delivery of items to a customer.

A reserve invoice is used when a company is concerned about the credit worthiness of itscustomers.

a b s e n c eA period during an employee's planned work time in which the employee is not working for thecompany, either on company premises or off-site.

Ex ample

Leave, illness, and release from work.

Absence Repor tDisplays a list of the employees' absences due to sick days, vacation, and other reasons andincludes the name of the employee who approved the absence.

a c c o u n t a c c u m u l at o r A cumulative storage medium for each G/L account or business partner.

Every accounting transaction is recorded in corresponding accumulators according to the G/Laccounts and/or business partners involved.

a c c o u n t a s s ig n m e n tA tool that specifies of which accounts to post to from a business transaction.

a c c o u n t a s si g nm e n t t e m p l a t eA pattern document that can be used for recurring journal entries in subledgers.

a c c o u n t ba l a n c eA bookkeeping balance of a customer or vendor account.

The value is updated automatically whenever an amount is posted to this business partner'saccount.

a c c o u n t c o d eThe unique (alpha)numeric identification key of an account.

a c c o u n t c u r re n c yThe currency used for all journal entries in a specified account.

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a c c o u n tA structure that records value transactions within an accounting unit (in this case a companycode) as regards an element from a value grouping. The account can refer to an object to

which the value transactions are assigned.The account contains transaction figures, which contain the changes to the values in asummarized form per company code.

a c c o u n t g r ou pAn object with attributes that determine the creation of master records.

The account group determines:

The data that is relevant for the master record

A number range from which numbers are selected for the master records

An account group must be assigned to each master record.

a c c o u n t i nd e xA report that displays all the G/L accounts defined in a company's database.

The label account index is used when you perform a year transfer and want to select a rangeof G/L Accounts.

a c c o u n t i n g m e t h o d

A set of rules that determine how to report incomes and expenses in bookkeeping and onincome tax returns.

There are two basic methods - cash and accrual. Businesses that use the cash accountingmethod report incomes received during the fiscal year. Companies that use the accrualaccounting method generally report incomes when they are earned, even though theappropriate payments are received at a later date.

a c c o u n t l e ve lThe rank of an account in a hierarchical structure containing several kinds of accounts.

Up to 6 levels can exist in the SAP Business One system.

a c c o u n t l o c a t i o nThe position of an account within the system hierarchy of accounts (chart of accounts).

a c c o u n t n a m eThe short text description of an account.

In addition to the name, an account is specified by its code.

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a c c o u n t po s t i n gThe logging of movements of products or funds.

This process results in either an increase or a decrease of quantities or values.

a c c o u n t s e gm e n t a t i o nAn option to build an account number based on the hierarchical structure of a business.

The individual segments correspond to different units, such as company, department, or groupof accounts.

a c c o u n t s p a y a bl eLiabilities currently owed by a person or business.

These debts arise mainly from the purchase of goods or services.

a c c o u n t s r e c e i v a bl eThe amount owed to another party for goods sold or services provided that are still unpaid.

a c c o u n t t y p eA key that specifies the accounting area to which an account belongs.

Ex ample s o f acc oun t t ypes :

Asset accounts

Customer accounts

Vendor accounts

G/L accounts

The account type is required in addition to the account number to identify an account, becausethe same account number can be used for each account type.

a c c o u n t w i t h t r a n sa c t i o n s

A G/L account in which journal entries have already been recorded.General ledger accounts with transactions cannot be deleted from the database.

a c c u m u l a t e d a s s e t sThe total property, resources, or items of value relative to a specific date.

a c q u i s i t i o nThe process of identifying the requirement for a certain good or material item, ordering it, andpaying for it.

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a c q u i s i t i o n t a xAn acquisition tax is due on the cross-border movement of goods and services within theEuropean Union.

Acquisition tax must be applied by the receiving party at the local rate (but can also be postedas input tax). Any company that is entitled to reclaim input tax does not ultimately payacquisition tax. When the incoming invoice is posted, the tax amount is posted both as apayable and as a receivable on the tax account.

Acquisition tax is calculated on the base amount of the invoice when it is issued (at the latest,on the 15th day of the month following the month when the goods or services were acquired(In Germany, at the end of this month.)

The tax rates vary between Member States, but correspond to the standard domestic rates ineach country.

a c t i v a t eAllow the Customizing settings within a BC Set to overwrite those in the system.

a c t i v a t i o n lo gA record automatically created when a BC Set is activated. It contains all warnings and otherinformation returned by the activation program.

a c t i v e a c c o u nt

An account in the chart of accounts to which journal entries are posted.Accounts can be defined in the chart of accounts as either a title or an active account.

a c t i v i t yAn action that is required regarding a business partner contact. Can be a phone call, ameeting, a task, a note or a user-defined action.

a c t i v i t y p e r io dThe current posting period.

The main period is one full year which may be divided into subperiods, such as days, months,or quarters.

a c t u a l c u s t o m sDuties and taxes which are valid at the moment of the import or export.

They have to be paid to the state for the cross-border movement of goods.

a c t u a l VAT

The value added tax sum embedded in the journal posting.

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a d d it i o n a l c o s t sA cost not classifiable as a business expense and which, therefore, may not be reported infinancial accounting.

Imputed owner's wages

Imputed rent

a d d it i o n a l e x c i s e d u t yValid only for this country: IN

A form of excise duty, in India, levied on a select range of products, for the most part, textiles.

add i t iona l expense

An extra charge that is assessed for the sales or purchase of goods.

Examples

Delivery charges

Deposit taxes

Insurance fees

Shipment costs

Other applicable charges

add i t iona l IDThe domestic tax number.

If necessary, an additional tax number can be stated as additional ID.

This is called the:

CVR Number in Denmark

MVR Number in Norway

Y-Tunnus in Finland

a d d it i o n a l t a xA tax that is levied in addition to an existing transaction or posting.

add-onProgram that offers additional functionality for SAP Business One.

All add-ons are technically dependent on and can be installed on top of SAP Business One.As of Release 2007, the SAP add-ons (such as Fixed Assets) come preinstalled with theapplication.

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Add-On Regis t ra t ion Data Genera to r A utility in the SDK that is used to create add-on registration data (.ard) files.

The .ard files are used to register add-ons with the SAP Business One application.

add-on r eg i s t r a t ionThe process of registering add-ons with the SAP Business One application. Registering add-ons allows SAP Business One to recognize the add-on and install it to its workstationsaccording to specific company and user preferences.

Registration is performed in the path Administration\Add-Ons\Add-On Administration, andrequires two external files:

Add-on registration data (.ard) file

Setup.exe file

As of Release 2007, the SAP add-ons are preinstalled.

Add-On Solu t ion Lic enseA type of license that is required for distributing a partner add-on to customers.

Each add-on has a unique Add-On Solution License.

a d j u st m e n t p o s t i n gA transaction that causes a change in an account to achieve a true picture of the current

financial position.

a d m i n i s t r a t i o nModule of the SAP Business One application that allows you to do the following:

Define information about the company

Specify the system setup

Perform regular maintenance functions

a d m i s s i on d a t eThe creation date of a document in batch management or serial numbers handling.

The system defaults to the current date. A different date can be entered manually.

Advanced Layou t Des igne r A modular development tool for enhancing the standard SAP Business One layout and printfunctionality.

The Advanced Layout Designer is part of the SAP Business One Add-on and offers enhancedlayout and printing functionality for queries and reports.

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advanced r epor t bu i lde r XL Reporter: A tool that creates, edits, or runs a report definition.

Report Designer: one of the three application components of the XL Reporter. The reportdesigner interface refers to the XL Reporter functionality within Microsoft Excel.

The Advanced Report Builder is used to specify selections added to a report definition. Thewindow is displayed to the left of the worksheet in the Report Designer component.

a d v a nc e p a y m e n tAn amount paid by a customer for goods or services which have not yet been delivered orprovided.

a d v a nc e r e t u r nAn advance return for tax on sales/purchases.

It is a tax return of a company that is liable to tax on sales/purchases.

An advance return contains the transaction volume and the appropriate tax rates incurred in adefined period of time, normally a quarter or a month.

agen tA company employee responsible for the collection and management of bills of exchange.

Agents can only be defined in certain European countries.

agen t s e rv i c e o f r emot e suppor t p l a t fo rm fo r SAP Bus inessOn e

An application running at SAP Business One customer sites that executes automated supportand maintenance tasks.

aggrega te p rope r tySAP E-Commerce and Web CRM: Property of a part that is composed of multiple parts.

A variant or a bill of materials.

a le r tA function by which SAP Business One automatically notifies selected users whenever certainevents occur.

There are two types of alerts:

Predefined

User-defined

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a le r t ove rv iewA function in the SAP Business One system that provides a summary of the messagesgenerated by the alerts management task.

In addition to user-defined alerts, the standard alerts predefined in the system appear in thealert overview and include the following:

Inventory falls below defined minimum warehouse level

Deviation from credit limit

Deviation from commitment limit

Deviation from defined percentage of gross profit

Deviation from defined discount percentage

Deviation from budget

a l e r t s m a n a ge m e n tA function that enables the users to automatically send a message to selected users in thesystem whenever certain events occur.

There are two types of alert: predefined and user-defined alerts.

a l t e r n a t i v e c a t a l o gA list of the numbers under which vendors and/or customers manage the same item.

These numbers can be entered by users in addition to their own internal numbers of the item.

a l t e r n a t i v e i t e mAn item used to replace a missing item in production or purchase order. Can be configured foreach item in the system.

a m e n d e d r e t u r nA subsequent submission of an advance return using the ELSTER Integration Add-On.

ana lys i s r epor tA compilation of data that enables users to analyze the sales on the customer and the vendorside.

Examples

Sales analysis

Purchasing analysis

annua l p ro f i t

The positive difference between revenues and expenses before tax and reserves plus allpayments to partners.

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annua l r epor tA collective summary of data compilations that provide an analysis of annual balance sheetsor sales volumes.

approva l p rocedureThe assignment of access to functions and applications in the system or to a specific functionmodule.

approva l p rocessThe validation of tasks, such as transactions used for creating orders, by an authorized user.

It can also include the release procedure as the highest authorization level.

approva l r epor tA list containing all documents for which a release decision is pending.

approva l s t ageA degree or level in a user-defined approval process.

An approval stage designates which employees have the authorization to execute specifictransactions.

a p p r ov a l s t a t u sThe current state of a document that requires validation.

There are three options:

No decision yet

Approved

Not approved

a p p r ov a l t e m p l a t e

The list of the conditions for which a release procedure is required or a created document hasto be validated.

ASP.NETA component of the Microsoft .NET Framework for building, deploying, and running Webapplications and distributed applications.

assembly b i l l o f ma t e r i a lA complete list of components that make up a finished product.

This type of bill of material describes all the parts of a product that are not stored as an entireset in the warehouse but have to be put together before the product is sold.

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a s s em b l y t r e e b a l a n c i n gA transaction to balance the production recommendation for an assembly tree in an MRP run.

An assembly tree is not a physical item in the MRP, but rather a grouping of components.When the system recommends that such an item be produced, an opposite transaction mustbe created to balance the recommendation.

asse tAll items to which a value can be assigned.

There are two kinds of assets:

Financial (Example: cash)

Physical (Example: machinery)

asse tSAP E-Commerce and Web CRM: The generic term for a Web site file that is stored in the

\assets\ directory on the Web server. These files include icons, themes, graphic images, helpfiles, and so on.

ass igneeAn employee responsible for handling service calls.

a s s o c i a t e d q u e r yAn SAP Business One query that is included in a snapshot for a Microsoft Outlook contact.

a s so c i a t e w i t hLink the data for an item in Microsoft Outlook with a business partner or contact person in SAPBusiness One to allow for data synchronization.

a t t r i b u t eSAP E-Commerce and Web CRM: A characteristic of an item, such as color or size. All items

in a product line have attributes, which are used to search for items in the attribute picker.If the product line is shirts, attributes would be size, color, or material.

a t t r i b u t e m a t r i xSAP E-Commerce and Web CRM: A function that enables the refined search (matrix format)using the defined attributes of a product line.

a t t r i b u t e p i c k e r SAP E-Commerce and Web CRM: A function that enables a refined search (through adropdown menu) using the defined attributes of a product line.

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a u t h o r i t y t y p eValid only for this country: IL

A government authority to which a specific tax report is sent.

a u t o m a t i c e x p o rtThe automatic sending of a document to a printer or to Microsoft Word.

ava i l ab leThe quantity of inventory items accessible.

Availability is calculated as follows:

Current quantity plus ordered quantity minus committed quantity

This is a field in a production order.

ava i l ab le s toc kThe inventory on-hand minus allocations, reservations and backorders.

Avai lab le- to-PromiseThe uncommitted stock and receipts considered to be available to satisfy potential customerorders.

ave rage p r i ceThe mathematic average of all valid prices of a commodity.

ave rage r a t eA settlement exchange rate used in foreign exchange transactions.

It is the arithmetic mean between the bank buying rate and bank selling rate.

back end o f r emot e suppor t p l a t fo rm fo r SAP Bus iness OneManagement software installed at SAP that communicates with the agent service of remotesupport platform for SAP Business One by exchanging data, tasks, and status information.

b a c k f l u s hThe non-manual posting of an issue of components some time after their physical withdrawalfor an order.

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The goods issue posting for backflushed components is performed automatically at the time oforder completion confirmation.

b a c k o r d e r Sales document whose order items cannot be confirmed due to lack of availability or materialshortages.

b a l a nc e a u d i t t r a i lA record of all transactions posted to an account within a certain period.

The balance audit trail shows the balance at the start of a specific period and the way in whichthe balance of the account changed by the end of the period.

ba lance dueAn outstanding amount of money that must be paid either immediately or on a specified date.

ba lance l i s tAn analysis created for the system date that contains all transactions posted to that date.

ba lance pos t ingThe recording of a given balance.

An opening balance

ba lance shee t budge t r epor tA balance sheet report that is calculated based on a selected budget scenario.

b a l a nc e s h e e t c o m p a r i s o nThe parallel generation of balance sheets for different financial periods.

This function allows users to directly compare balance sheets for different time periods.

ba lance shee tA statement of the financial position of a company on a given date, usually the last day ofeach financial year.

It is a summary of all the account balances of a business.

ba lance shee t r eva lua t ionThe display of the balance sheet figures calculated according to a selected index or rate.

b a n k c o d eAn alphanumeric key that serves as an unambiguous identifier of a financial institution.

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b a n k f i l e f o r m a tA country-specific format for bank files delivered with the SAP Business One Payment Engine.

b a n k f o r m a tValid only for this country: IL

A format that is required for importing bank statements.

b a n k f o r m a t p r o j e c tBank-statement processing-related. A file that represents a bank statement format. It iscreated using the Format Definition add-on.

B a n k i n gA primary module of SAP Business that handles financial transactions to include:

Incoming payments

Payments to vendors

Deposits

Checks

Bank statements and reconciliations

Credit cards

Document printing

b a nk s t a t e m e n tA legally binding notification from the bank to inform its business partners about the turnoverson an account.

Bank statements can be delivered to the business partner through a variety of channels, suchas by mail, fax, e-mail, or at the bank statement printer.

b a n k s t a t e m e n t p r o c e s s i ng

The execution of procedures for comparing and matching documents and transactions in theapplication against those presented in a bank statement.

b a n k t r a n s ac t i o n h a nd l i ng f a c i l i t yAn add-on that facilitates the automatic import of electronic bank files into the application.

b a n k t r a n s fe r Form of non-cash payment with which the account holder informs his bank that a specificamount is to be debited from his bank account and credited to another bank account.

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banner adSAP E-Commerce and Web CRM: An ad that runs either at the top of or along the side of aWeb page.

b a r c o d eGroup of lines and spaces that can be recognized by an optical scanner.

For example, bar codes uniquely identify article data, production numbers or transport units.They can contain information such as batch number, expiration date, or weight.

Ex ample

In the Logistics Execution System (LES), certain field entries can be represented by bar codesand printed on transfer documents. This simplifies data entry processes such as orderconfirmation.

base amoun tThe sum from which the VAT is calculated.

b a s e d o c u m e n tDocument you can refer to when you create a new system document.

For example, a sales document can refer to an existing opportunity. You create sales andpurchasing documents of a higher hierarchy from a base document.

base indexStarting value in an account to which subsequent values can be compared.

This index can be used for revaluation purposes.

base i t emProduct that is used as the primary reference material or item to which other components canbe added.

A bicycle to which additional components can be added, such as a luggage rack, aspeedometer, and so on.

base p r ic eThe amount of money "normally" paid for goods or services.

The seller can adjust this price for certain customers or periods of time. The base priceincreases when additional components or services are added to the product.

b a s e q u a nt i t y

The quantity of components (child items) necessary to manufacture the required quantity offinished products (parents).

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This term is used in production orders. The origin of this value is the Quantity field in a bill ofmaterials.

base r eco rdThe source record copied from the system.

item master record

b a s ic e x c i s e d u t yValid only for this country: IN

The main type of excise duty in India.

It is levied on a wide range of products, for example, foodstuffs, metals, jewelry, leathergoods, and machinery.

b a t c hA quantity of material or substances that is intended to have uniform quality and character andis produced according to the requirements in a single manufacturing order during the samecycle under the same production conditions.

A batch or lot is expected to be homogenous within specified limits. The size of a batch maybe defined by a fixed quantity or by the material that was produced within a fixed time interval.

In some regions, lots are considered to be subsets of a batch and are generally assigned anadditional lot number that includes the original batch number. In other regions, only the word"lot" is used and has exactly the same meaning as the word "batch".

b a t c h m a n a ge m e n tA function that allows partial quantities of a material handled in batches to be managedseparately in stock.

b a t c h nu m b e r An alphanumeric key of a single batch.

b a t c h n u m b e r t r a n s a c t i o n r e p o r tReport in SAP Business One which displays with details all the transactions which the chosenbatch numbers are involved in. The report is generated according to selection criteria definedby the user.

b a t c h n u m b e r t r a n s a c t i o n s r ep o r tA list containing different batch number transactions for a selected item number.

The report also indicates whether the transactions are incoming or outgoing.

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b a t c h r e c o r dA record that contains data on a subset of the total quantity of a material held in stock and ismanaged separately from all other subsets of the same material.

b a t c h r e p o rtA collective name of a data compilation that contains receipts and releases for a single batchmanaged in the system.

bene f i tSAP E-Commerce and Web CRM: The financial gain or advantage that comes from using acoupon when purchasing an item. A coupon can provide a 10% reduction in the amount of thetotal purchases price, 1 free item, or free shipping, for example. In some cases, a purchasermust meet certain conditions, or requirements, to use a coupon. For example, the user mustpurchase 10 items or more or must purchase over $100 in items.

b i l l i ng addres sThe location of the recipient of an invoice.

b i l l o f e x c h a n geA promise to pay in the form of an abstract payment paper detached from the original legaltransaction.

b i l l o f e x c h a n g e m a n a g e m e n tFunction in the "Banking" module that allows the user to monitor and execute all bill ofexchange transactions.

Among other things, the user can change the status of a bill of exchange and define bankdetails and transaction data.

b i l l o f ma t e r i a lA complete, structured list of the components that make up an object. The list contains the

description, the quantity, and unit of measure. The components are known as BOM items.BOM categories:

Material BOM

Document structure

Equipment BOM

Functional location BOM

Sales order BOM

Technical types

Variant BOM Multiple BOM

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b r a n c hNode of the tree below the root node.

b u d ge t b a l a nc eThe balance of the planned financial expenditures and receipts of a business over a definedperiod of time, normally a year.

b u d g et c h e c kA function that checks whether a defined budget has been exceeded after creating a purchaseorder, a delivery note, or an accounting document.

b u d g et d i s t r i b u t i o nThe budget distribution is the transfer of an amount from the budget to a lower position in ahierarchical structure.

At the lower position, you can have a free hand in determining how the budget amountreceived should be handled. For instance, you can distribute it again to lower positions in thehierarchy. These positions can be, for example, the positions in a capital investment program,or individual elements within a work breakdown structure.

In relation to capital investment programs, the budget distribution is the transfer of the budgetfrom a program position to the individual measures assigned to it.

b u d g et d i s t r i b ut i o n m e t h o dThe determination of the budget distribution among the twelve months of a fiscal year.

A part of the total budget sum is assigned by users to each month of the year. The total sumof these amounts is equal to the budget sum.

budge tAn approved cost structure for an action or project in a particular period of time.

Budgeting differs from cost planning in that it is binding. While you must estimate costs asaccurately as possible during the planning phase, it is in the approval phase that you prescribe

your funds, in the form of a budget.

b u d g et n a m eA user-defined key of the detailed schedule that is unique to a fiscal year.

budge t r epor tA statement of the budget position.

This report contains the planned and the actual budget as well as the differences betweenthem.

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b u d g et r e s t r i c t i o nThe constraint of a budget.

This option is used to avoid exceeding a defined budget.

b u s in e s s ac t i v i t y s t a t e m e n t r e p o r tBusiness activity statement (BAS) reports are used by businesses in Australia to report theirgoods and services tax (GST), pay as you go (PAYG) and fringe benefits tax (FBT) obligationsto the Australian Taxation Office.

bus iness a reaAn organizational unit of financial accounting that represents a separate area of operations orresponsibilities within an organization and to which value changes recorded in Financial

Accounting can be allocated.You can create financial statements for business areas, and you can use these statements forvarious internal reporting purposes.

Business Conf igura t ion Se tAn official implementation toolset used to simplify the customization process in SAP BusinessOne.

BC Sets consist of Customizing settings that can be used multiple times to re-create or modifya database.

bus iness docum en tA sales and purchase document used by the Intrastat Add-On to create an Intrastatdeclaration.

Bus iness In t eg ra t ion Scena r ioSAP Business One integration platform: A set of related steps in an integrated businessprocess.

Bus iness In t eg ra t ion Un i tSAP Business One integration platform: A pre-configured integration block that covers thesmallest, discrete integration step between SAP Business One and another application, forexample, a mySAP application.

bus iness pa r tne r c odeA unique (alpha)numeric identification key assigned to a business partner.

b u s in e s s p a r t n e r c u r r e nc yThe currency in which transactions with business partners are processed in the system.

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bus iness pa r tne r A customer, vendor, or a lead (interested party) with whom your company has businessrelations.

Business partner information includes contact persons, addresses, payment terms, financial,and logistics information.

bus iness pa r tne r g roupRepresentation of nodes in the BP group hierarchy. Conditions can be defined for the BPgroups in the context of pricing.

b u s in e s s p a r t n e r m a s t e r d a t aThe general information about a business partner, including:

Company name including addresses and telephone numbers

Business partner contact persons including telephone numbers and e-mail addresses

Logistic details

Tax information

Accounting information

Terms of payment

Bus iness Pa r tne r sA module of the SAP Business One system that allows users to manage all relevantinformation for relationships between customers and vendors.

bus iness p lac eA company subsidiary.

Each business place registers separately with its district tax office and is assigned a separateVAT registration number.

b u s in e s s t r a n s ac t i o nIndependent but logically connected business event that implies a change in value or quantity,or a result. Business transactions are therefore flow data. A business transaction is depictedas a posting in Accounting as one whole entity, which can be reversed. In Accounting, thisentity has to have a key to identify it.

by-productA product that is automatically produced when another product (main product) ismanufactured.

Production of coke and tar during gas production

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CA BValid only for this country: IT

A CAB number or CAB code is the identification number of a bank agency in Italy.

c a n c e l l a t i o n d a t e The date after which something already arranged is not to be executed.

The date the execution of a planned activity was stopped.

c a s h a c c o u n tA bookkeeping structure that records the payments and receipts of cash.

All cash accounts are included in the cash flow report.

c a s h a m o u n tThe sum with which an account is debited after entering an outgoing payment.

Cash and Bank BookA function integrated into the Payment Engine add-on that enables the user to process and

reconcile several transactions of a bank statement in one step.

c a s h b o xVirtual till or wallet to which you add credit that you use to purchase STAMPIT products.

Whenever you purchase STAMPIT products, the amount of the product is deducted from theavailable credit in your cash box.

c a s h c h e c kA check that can be immediately deposited for a cash transfer into an account.

A predated (postdated) check becomes a cash check when it reaches its due date.

c a s h d i s c o u n tA discount given to a customer by a vendor when the actual payment is made before theinvoice due date.

Usually, the earlier payment is made, the bigger the discount given to the customer.

c ash f low

The movements of money into and out of a business during an accounting period.

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This includes all receipts and payments of cash and is an indication of a company's financialstrength.

cash fundA monetary account to which cash payments are credited.

The balance on this account should match the cash register.

c a t a l o gA list containing objects with a unifying relationship, for example, a list of all article numbers ofitems that are available for delivery from one vendor. Catalog numbers are determined for anitem. Each item can have a different catalog number for vendor and customer in SAPBusiness One.

c a t e g o r yConcept that figures as a node in a hierarchy of concepts (taxonomy) used for groupingdocuments based on their content.

c a t e g o r ySAP E-Commerce and Web CRM: A specific section of a catalog in which items of the sametype or by the same manufacturer are presented together.

For example, in a catalog of PCs, categories could be Dell, IBM, Hewlett-Packard, and so on.

Categories are nonhierarchical and are synched to item groups.

Cent ra l Sa les TaxA tax on inter-state sales transactions.

c en t r a l va lue -added t axValid only for this country: IN

A procedure whereby businesses (for example, in India) can offset excise duty on inputsagainst excise duty on outputs, similar to value-added tax in other countries.

c e s sValid only for this country: IN

In India, a tax on the manufacture of certain products, mostly foodstuffs.

CFOP c odeValid only for this country: BR

A code (Cdigo Fiscal de Operaes e Prestaes) defined by the Brazilian tax authorities

that describes the type of business transaction (natureza de operao).

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A CFOP code contains information on the good's origin as well as the type of operation, suchas sales, returns, stock transfers, or services.

It must be printed on most notas fiscas and it is included in most forms of legal reporting.CFOP codes are not required for the provision of most services, except for in electricity,communications, and transportation.

c h a l l a nValid only for this country: IN

A payment voucher used for payments made to the tax authority.

c h a r a c t e r se tA group of alphabetic characters that determines the code of a particular "character", such asASCII, for example.

The character set enables the display of certain special characters in the windows used forprocessing. For example, graphic characters have associated glyphs.

c h a r t o f a c c o u n t sThe index of all general ledger accounts used by one or more companies.

c h e c k d a t eThe date on which the check is drawn.

c h e c k d e p o s i t f e eThe amount charged for depositing checks.

c h e c k r e gi s t e r A structure that stores the information on all checks received by the company throughincoming payments documents.

This data contains the date of the receipt, the check number, amount, the deposit status, etc.

c h e c k s f o r p ay m e n tUse this function to:

Print outgoing checks created through the Outgoing Payments window

Create checks for payment without having the proper journal entry

Create drafts for checks for payment

Print checks created through this window

c h e c k s t o c kPaper on which checks are printed.

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c h i l dAn object, item or node that is one level below the referenced node in a hierarchy.

For example, the child is subordinate to a parent item, parent purchase order, parent account,parent product, and so on.

c h i l d i t e mAn item that is required for the proper production of a parent item.

c l e a r i n g a c c o u n tAn account to which postings are recorded temporarily.

Clearing accounts are auxiliary accounts that exist for technical reasons and which arecleared repeatedly.

Postings may need to be made to a clearing account because of:

A time gap between accounting transactions (GR/IR clearing account)

Organizational task distribution (bank clearing account)

Accounting transactions requiring clarification

c l e a r i n g d o c u m e n tDocument that is automatically created for each company code involved in clearing.

For zero clearing, or when the clearing program has been run, the document header isautomatically generated. Instead of line items, a note indicates that this is a clearingdocument.

c l e a r i n g t r a n s ac t i o nAn accounting transaction (such as an incoming or outgoing payment) that initiates theclearing procedure.

c l i e n tA customer or person who relies on another person for assistance or service.

c l i e n tSAP E-Commerce and Web CRM: A company linked to a banner ad on a Web site. Forexample, when a business sells items on a Web site from multiple companies, the businessmay run a banner ad to promote a particular company. In this situation, the client is thecompany that is linked to the banner ad.

c l i e n t n u m b e r Five-digit number used in the DATEV add-on to identify a company. The tax consultant knowswhat this number is.

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c l o s e d i t e mAn item about which discussions with the business partner have been concluded.

c los ing ba lanceAt the end of a financial period, the balance on all entries posted to an account.

c l o s i n g d a t eThe final date that determines the end of a specific period of time.

c l u s t e r A group of transactions or documents that are linked together.

c o d e t a b l eA database table whose values are required by the system to provide default values forbusiness documents as a basis for the subsequent Intrastat declaration.

c o l l e c t i v e a c c o u n tAn internal account used to collect related transactions, such as sales or purchases, in orderto provide a complete picture of the appropriate business activity.

c omm a-sepa ra t ed f i l eA file containing the values in a table as a series of ASCII text lines organized so that eachcolumn value is separated by a comma (or some other delimiter) from the next column's valueand each row starts a new line.

c o m m i s s i o nEnterprise measure to provide specific incentives to its employees and partners to becomeactive for the enterprise.

Used as a control instrument to realize enterprise strategic goals by using monetary and non-

monetary incentives. Commission is remunerated as a result of a transaction-based activity.A sales employee receives a commission of 10% of the net value for each customer contractthat is signed.

c o m m i s s i o n g r ou pAll sales employees, items or customers for which the same commission is defined.

c o m m i s s i o n r a t eThe percentage rate used for calculating the commission for a sales employee, customer or

an item.

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c o m m i t m e n tThe types of commitments and liabilities, such as:

Outstanding orders (delivery commitment for confirmed orders)

Open purchase orders (acceptance commitment from binding orders)

Bill liability (total bill of exchange commitments at a bank)

c o m m i t m e n t l im i tThe prescribed maximum of liabilities specified for a customer.

This may include open purchase orders or bill liabilities.

c o m m i t t e dA status indicating the quantity of items that has been reserved for customers and for internaluse.

The stock reserved for internal use is the quantity of the item that will be used for finishedproducts based on the BOMs for existing production orders.

c o m p a n y d a t aThe SAP Business One company data plus the company's foreign trade parameters.

This applies to the Intrastat add-on.

c o m p a n y d et a i l sThe basic information about a company, such as company name and country, tax office,federal tax id, or the system currency.

c o m p a n y r e gi s t r a t i o n n u m b e r Number used to identify a company in its contacts with government authorities and otherorganizations.

c o m p a n y r e p or tA summary of the financial position of a company generated by the system.

The following reports are available:

Balance Sheets

Trial Balances

Profit and Loss Statements

Profit Center Reports

Cash Flow

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c o m p a r a t i v e f i n a nc i a l r e p o rtA data compilation that compares the financial positions of the company in relation to twodefined periods of time.

c o m p a r i so n d a t a b a s eIn comparison reports, the data used as the basis for the comparison.

c o m p a r i so n d a t eThe date that determines the age of a receivable.

Usually it is the current date.

c o m p a r i so n o p e r a t o r XL Reporter: An operator that tests if two elements within a simple expression (in a selection)are the same.

c ompar i son pe r iodThe period of time a comparison report is based on.

The period is determined by the date of the transaction, for example the tax date ortransaction date.

com par i son r epor tA summary listing that allows users to compare financial reports for various periods of time.

The following reports are available:

Balance Sheet Comparison

Trial Balance Comparison

Profit and Loss Statement Comparison

c o m p l e t i o n c o n f i r m a t i o n

A part of order monitoring.Completion confirmations document how far operations and sub-operations have beenprocessed. The SAP System distinguishes between partial and final confirmations. Acompletion confirmation provides the following information:

Work center at which an operation was carried out

Person who performed the operation

Amount of yield and scrap produced in the operation

Actual amount of the activity for each operation

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c o m p l e t i o n d a t eDate on which a transaction represented by a claim item grouping (such as an appraisalreceipt) is completed or executed.

Date on which the appraisal in an appraisal receipt was actually performed.

c o m p o n e n tSemi-finished part or raw material that is used together with other parts to assemble aproduct.

c o m p o n e nt i t e mA purchased item manufactured by a business partner, to the company's specification, that isrequired in an unmodified form for the proper production of a parent item.

c o m p o n e nt p r ic eThe amount of money paid for a part (component) of a finished product.

c o n f i d e nt i a l a c c o u n tAn account that is kept separate for reasons of confidentiality.

c o n f l i c t

System copies with different data exist for the same item in both Microsoft Outlook and SAPBusiness One.

This applies to the Microsoft Outlook Integration Add-On.

c o n f l i c t r e s o lu t i o n m o d eThe status of the Synchronization Preview Window that allows the user to identify items forwhich two system copies with different data exist (one in SAP Business One and one inMicrosoft Outlook) and to decide which copy to retain during data synchronization.

c o n s i g n m e n tA form of business in which a vendor (external supplier) maintains a stock of materials at acustomer (purchaser) site.

The vendor retains ownership of the materials until they are withdrawn from the consignmentstores.

Payment for consignment stock is required only when the material is withdrawn for use. Forthis reason, the vendor is informed of withdrawals of consignment stock on a regular basis.

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c o n s ig n m e nt s t o c k a t c u s t o m e r The stock made available to a customer that is stored on the customer's premises but remainsthe supplying entity's property until withdrawn from the stores by the customer for use or

transferred to the customer's own stock.

c o n s ig n m e nt s t o c kGoods or materials belonging to a vendor that are retained at a warehouse or at a customerlocation.

The vendor retains ownership of the goods until they are withdrawn from the consignmentstores and the appropriate payments have been made by the customer.

c onso l ida t ing bus iness pa r tne r

A business partner that merges all business transactions of one or several other businesspartners.

The two consolidation types include:

Payments consolidation

Delivery consolidation

c o n s u l t a n t n u m b e r Internal number assigned to the tax consultant by the DATEV add-on. The DATEV consultantnumber may consist of a maximum of seven numeric characters.

c o n t a c t c l o s in g d at eThe date on which discussions with a business partner are concluded.

c o n t a c tA person for whom the user saves data such as e-mail address and number. The person canbe employed in the user's company or work outside of the company.

c o n t a c t m a n a ge m e n tA function that allows users to enter and change information on contacts with businesspartners.

c o n t a c t p e rs o nA person you deal with in the customer company.

c o n t a c t p e r s on -s p e c i f i c d a t aData included in a snapshot that is only related to the selected contact.

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c o n t i n u o us i n v en t o r yThe physical stocktaking of all items in a company, performed during the fiscal year.

A prerequisite for the continuous inventory procedure is an inventory accounting system thatdetermines book inventory levels at the balance sheet date by continuously recording inwardand outward stock movements.

c o n t r a c t t e m p l a t eA basic structure for a service contract that includes the contract type, coverage time,resolution time, and so on.

c o n t r o l a c c o u n tAn account that records totals of amounts entered in a subsidiary ledger.

Control accounts are used to test the accuracy of calculations and postings to ledgeraccounts.

There are two types of control accounts:

Debtors control account

Creditors control account

Cont ro l Cen te r SAP Business One integration platform: The Web-based administration user interface for SAPBusiness One integration for SAP NetWeaver.

c onver s ion d i f f e renceThe difference between account balances in the local currency and a foreign currency.

This can occur when transactions denominated in a foreign currency are translated(calculated) according to the corresponding exchange rate on the transaction date and then atthe end of a financial period based on the actual exchange rate.

c o r p o r a t e t a x

A tax on corporate income and other taxes paid by corporations to various levels ofgovernment.

These may include capital and insurance premium taxes, health taxes, employmentinsurance, pension plans, property taxes, and indirect taxes.

c o r p o r a t e t a x n u m b e r A number that is used for income tax purposes and reports data associated with the businessfunction, such as location or employment.

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Cor rec t Frank ing w iza rdA wizard in the STAMPIT add-on that helps you to choose the appropriate STAMPIT postageproduct for your marketing document.

c o s t a c c o u nt i n gThe branch of accounting concerned with providing information on costs incurred frombusiness activities, such as materials, labor, and overhead.

c o s t c e n t e r Part of a company seen as a separate area of responsibility, location or cost-accounting entity.Place at which costs occur.

c o s t i n g c o d eThe code of a distribution rule or profit center.

By means of this key, costs are assigned to the appropriate profit center.

c o s t i n g f i e ldA field which displays the result of a predefined arithmetic operation.

c o s t o f g o od s m a n u f a c t u r e d

Sum of the material and production costs incurred in the production of a material.

c o u n t e r v a i l in g d u t yA form of excise duty imposed on imports that are subsidized by the country in which theywere manufactured.

Countervailing duty (also known as CVD) is intended to make the imports more expensive,thereby redressing any competitive advantage they might have over goods produced locally.

c o u n t r y c o d e

A unique key that identifies a country.

In banking, it is used to identify the country in which a financial institution is located. in someregions, this key is required for bank- to-bank transfers.

coun t ry - spec i f i cThe reference to characteristics or functions in the Business One system that pertain to thecultural and business requirements of a particular country.

c o u n t y c o d eA key that identifies the largest local administrative unit in various countries.

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c o v e r a g eA collection of conditions under which the customer is entitled to receive service.

c r e a t i o n d a t eThe date on which a document or a transaction is recorded.

The creation date is determined by the date defined in the server.

c r e d it a c c o u n tAn account that allows buyers to obtain goods or services without paying for them until a laterdate.

c r e d i t a m o u n tAn amount of money in someone's favor.

c r e d i t c a r d c o m m i s s i onThe fee charged by a credit card company or bank to use their credit card.

c r e d i t c a r dCashless means of payment with which bills can be paid in all shops and businessesconnected to the credit card system.

Examples

Standard cards (classic cards)

Gold cards (premium cards)

Company cards (business cards)

c r e d i t c a r d m a n a g e m e n tA structure that stores the information on all the credit card vouchers received by the companythrough incoming payments documents.

This data contains the date of the receipt, the credit card voucher number, the deposit status,and so on.

c r e d i t c a r d pa y m e n tA set of parameters that determines the date on which the credit card company redeems theincoming payments paid to your company by credit cards.

c r e d i t c a r d p a y m e n t m e t h o dA set of parameters that defines the terms of payment per credit card, which can includemultiple payments, the minimum amount per payment and so on.

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A credit card payment method can be applied to a selected credit card or to all credit cards.

c r e d i t c a r d v o u c h e r d e p o s i t

The transfer of payment to an account by entering the details of credit card vouchers.

c r e d i t c a r d vo u c h e r Document used to purchase products, food in a restaurant, or services.

It contains a section for the product description, quantity, and cost. After a credit card hasbeen authorized, the credit card voucher must be signed by the customer to complete thepurchase transaction.

c r e d i t c h e c k

The audit of a customer's credit limit and past financial activity in relation to that limit.

c r e d i t c l e a ri n gThe use of a credit booked with the tax office to clear levied taxes due.

c r e d i t l i m i tThe maximum amount granted a customer as credit.

c r e d i t l i n eThe fixed amount or limit which is made available for customers or business partners by abank or business.

The outstanding credit should not exceed this limit.

c r e d it m e m oA bookkeeping document issued by a seller or creditor. It reduces the amount owed eitherpartly or in total.

A credit memo issued for goods returned by a customer.

c r e d i t t r a n s a c t i o nIn double-entry accounting, an entry on the credit side (normally the right-hand side) of anaccount.

Each business transaction requires a debit and a credit posting to at least two differentaccounts. The posting to the credit side results in an increase in value.

c r e d i t v e n do r Valid only for this country: IL

A credit indicator used in Israel for an application known as Pelecard.

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c r e d i t v o u c h e r The record of a credit card payment.

Crys ta l r epor tA report created by the Crystal Reports for SAP Business One tool.

Crys t a l Repor ts for SAP Bus iness OneA reporting tool that allows users to create feature-rich reports and integrate them into Weband Microsoft Windows applications.

Crys ta l Repor t s l ayou t

A design layout created by the Crystal Reports SAP Business One tool.

CSTValid only for this country: BR

A required code that must be printed on the Nota Fiscal for the ICMS (state tax).

CST (Cdigo de Situao Tributria in Portuguese) is composed of two parts:

The first part indicates the origin of the merchandise.

The second part indicates the specific taxation.

c u l t u r eSAP E-Commerce and Web CRM: The appearance and format of various elements of theuser interface that are affected by a user's country or language. Elements such as numbersand dates can be affected by country-specific standards.

c u m u l a t i v e r e v e n ueThe sum of a company's income with respect to a specified financial period or date.

c u r r e n c y c o d eA code or symbol that identifies a type of currency.

In SAP Business One, a symbol or combination of alphanumeric characters and symbols mayalso be used, for example, US$.

c u r r e n c y d e s c r i p t i o nThe international abbreviation of the currency used, for example, CHF for Swiss franc.

c u r r e n c yA medium of exchange in current use within a particular country.

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c u r r e nt a c c o u n tAn active bank account used for making and receiving payments and money transfers.

It is kept on the principle of credit and its limit may be exceeded.

c u r r e n t a s s e t sThe collective name of short-term assets that are in the possession of a company.

These assets can be converted into liquid funds at short notice and used to meet liabilities. Inthe balance sheet, the current assets are shown separately.

c u r r e n t n u m b e r Default for the document sequence number, an internal numeric key that is automaticallyassigned to documents. The user can change the defaulted number. Once the document hasbeen saved, the number can no longer be changed.

c u r r e n t s e r v er The computer on which SAP Business One and its database are installed.

c u s t o m e r a c c o u ntA structure that records value movements in a company code that affect receivables orpayables against a customer.

c u s t o m e r c o d eThe unique (alpha)numeric identification key of a customer.

c u s t o m e r d a t aAll information about a particular customer, such as address or credit limit.

c u s t o m e r A business partner with whom a business relationship exists, involving the issue of goods orservices.

c u s t o m e r e qu i p m e n t c a r dA repository that provides the details and history of a particular item, as well as the completeoverview of all service-related information for the serial number that is entitled to receiveservice.

Your company sells mobile phones. Each phone has a code and name, such as Nokia 3120,and a unique serial number. In the Customer Equipment Card window, you'd enter a code,name, serial number, customer code, and name, and such data as related service contractsand service calls (if there are any), all the transactions associated with this phone (when it wasdelivered, whether it was returned, and so on). All this is important to provide service for anitem Mobile Phone Nokia 3120.

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c u s t o m e r g r o upA user-defined group of customers that have some unifying relationship, such as sector ororder volume.

This classification is used for formatting or sorting purposes.

c u s t o m e r l i a b i li t i e sIncludes all open revenues to be paid by customers and possible payments to customers.

c u s t o m e r m a s t e r re c o r dA data record containing all the information necessary for any contact with a certain customer,in particular for conducting business transactions.

This information includes, for example, address data and bank data.

c u s t o m e r r e c e i v a bl e s a g i n gA report that displays the open receivables per customer up to a specific date.

The report includes the amount of debt per customer and for how long the payment has beenoutstanding.

c u s t o m e r r e c e i v a b l esThe amounts owed that have not yet been paid by a customer.

c u s t o m e r r e f e r en c e n u m b e r An identification number assigned to customers.

The customer reference number serves as a link between payments and the customers whomade them.

c u s t o m s g r o upA user-defined customs specification.

It determines the customs duty for products purchased abroad.

c y c l e c o u nt i n gA physical inventory process in which specific items are counted at regular intervals; thefrequency and alert date and time of the inventory count is user-defined. The cycle countingapproach can be used, for example, to ensure that inventory levels of fast-moving items arechecked more frequently than slow-moving items.

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Data In t e r f ace Se rve r A COM service running on the SAP Business One server that enables multiple clients toaccess and manipulate SAP Business One Company database, using SOAP version 1.1

messages.The DI Server provides the same functionality as the DI API with the following advantages:

Server architecture

Improved performance

Connection pooling mechanism

Generic interface.

d a t a i t e m

XL Reporter: Data in the SAP Business One database that XL Reporter uses to specify aselection.

Depending on their relationship to other data in the database and the actions that XL Reportercan perform on them, data items can be of the three following categories:

Dimensions

Light Dimensions

Measures

d a t a m e d i um f i l e

A bank file that consists of the following:

Header section (contains common values)

Position section (contains payment details and amounts)

End section (contains payment totals)

d a t a o w n e r s hi pA function used by managers to specify which documents may be viewed and which updatedby regular users of SAP Business One.

Managers can grant authorizations for each of their employees and for every document type,even at the row level.

A manager has superuser status. Data ownership is not relevant for superusers, who canaccess all windows and perform all functions in SAP Business One.

da ta synchron iza t ionThe process by which new items in SAP Business One and Microsoft Outlook are identifiedbased on user-defined default settings.

Appropriate changes are written to the system selected by the user. If conflicts arise, the usercan, in certain circumstances, opt to resolve them.

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Data Trans fe r Workbenc hMigration tool that can be used to migrate master and transaction data from legacy systemsinto SAP Business One.

The Data Transfer Workbench offers pre-defined data file templates to simplify the datapreparation process.

d a t a t y p eCompilation of data records that have a common quality, such as numeric or alphanumericdata type.

da te c ros s -sec t ionThe defined period of time for which a report or a statement is carried out.

To enter the date range for associated functions, users can select the corresponding fields ortabs on the interface.

da te -dependen t spec ia l p r i c eA reduced amount of money paid for items during a specified period of time.

da te r angeA defined period of time between two specified dates.

DATEV expor tReport that contains a log of all exported postings. Only the last export is displayed.

d e b it a m o u n tThe amount being charged.

It represents an increase to an expense account and a decrease to a revenue account.

d e b it p o s t i n gIn double-entry accounting, an entry on the left side (debit side) of an account.

Each business transaction requires a debit and a credit posting using at least two differentaccounts, that is, one account is debited and the other one credited.

d e b t o r A person who owes money to another person.

d e d u c t i o n a m o u n t

The sum of money subtracted from a price, for example, the amount of a discount.

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d e d u c t i o nThe amount that is subtracted from a sum before VAT is calculated.

Input tax deduction.

d e f au l t c u s t o m e r A fictional customer that represents a certain customer segment

Default customers are used for situations in which transactions are not tracked by the endcustomer.

de l ive ry addres sThe location to which a consignment is sent.

de l ive ry conso l ida t ionA list of delivery transactions generated for specified periods of time, products, and businesspartners.

The process of delivery consolidation integrates items from several orders into one deliverynote.

de l ive ry da t eThe date on which goods are to arrive at the customer's premises.

Ex ample

The delivery date can be the delivery date requested by the customer (desired delivery date)or the date confirmed in the vendor's order acknowledgment or shipping confirmation(confirmed or acknowledged delivery date).

de l ive ryA verification notice to confirm that the shipment of goods or services from the seller to thebuyer has occurred.

de l ive ry l i s tAn invoice of all items that you want to send using STAMPIT products, for example, a mailingof brochures or catalogs.

You can print out this list to send it along with the delivery.

de l ive ry no teA document issued by the supplier that lists detailed information about the articles sent.

It is normally sent with the goods and, when signed by the receiver, provides proof of delivery.

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de l ive ry o rde r A document issued by the owner of goods that authorizes the release of specified goods ormaterials to the bearer of the order.

de l ive ry quan t i t yThe quantity of goods to be delivered in a separate consignment.

de l ive ry typeAn indicator that controls delivery processing.

Ex ample

A normal delivery and a returns delivery are assigned different delivery types. As a result, the

system processes each of these documents in a different way.

d e m o c o m p a n yA company example provided together with the SAP Business One system that can be usedfor practice and testing purposes.

dependenc ie sIn Copy Express, interdependent data records.

d e p o si t d a t eThe date on which amounts that received by the company in any payment mean, such ascash, check, bill of exchange and credit card were transferred to the bank or credit cardcompany.

depos i tThe amount of money paid to a financial institution or business for credit to an account.

The payment can be made, for example, in cash, by check, or by credit card.

depos i tThe transfer of funds to an account by means of a check.

d e p o si t n u m b e r A predefined numeric key that is automatically assigned by the system to each deposit (cash,check, or credit memo).

d e p r ec i a t i o n t y p e

A label for classifying depreciation based on the reason for the depreciation.

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descenden tA node at a lower level than the referenced node, including not only child nodes, but alsochildren of children, and so on

dev ia t ionDifference between required and actual physical properties.

d i ff e renceThe amount by which one total differs from another total.

d i m e n s i on a t t r i b u t e

XL Reporter: Identifier or description of a dimension retrieved from tables in the SAP BusinessOne database.

Dimension attributes represent the different columns that exist in the database table for agiven dimension. Most dimensions have at least one default attribute, which is usually Code,and another descriptive attribute such as Name or Description.

In a report in XL Reporter, the dimension attribute tells SAP Business One which informationfor a dimension it should display in the report for selected transaction rows.

d imens ionSAP E-Commerce and Web CRM: Additional characteristic related to an attribute.

If an attribute of an item of clothing, such as a shirt, is size, then dimension of the attribute iswaist measurement and inseam length.

d imens ionXL Reporter: Transaction data that has underlying tables (master data) in the SAP BusinessOne database.

DI N

The German Institute for Standardization, in German, Deutsches Institut fr Normung.

d i r ec t d e b i tPayment of an agreed amount that is collected from a customer's account by an originator onrequest.

A direct debit may or may not be subject to advance notice and the amounts may vary.Examples include the payment of utilities, news subscriptions, or the periodic collection ofinsurance premiums or loan payments.

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d i r ec t d i s t r i b u t i o nA sales system in which goods are sold by the manufacturer to consumers without making useof markets or brokers.

d i r ec t d i s t r i b ut i o n r u l eA rule in the Cost Accounting module of the SAP Business One system that directly allocatescosts and revenues to profit centers according to their specific business function.

d i r e c t e x c h a n g e r a t eThe price in the home currency for one unit of the foreign currency.

d i sas sembly p roduc t ion o rde r An order that splits an assembled product into its component parts.

For example, this production order applies when an auto parts dealer buys a car, takes itapart, and then sells the components.

d i scoun tA discount is a reduction in the sales price; this reduction can take the form of a direct pricereduction or vouchers (discount vouchers).

d i s c o u n t g r o u pA group of items that has been assigned a specified percentage discount of the sales price.

This assignment can be applied to both item groups and business partners.

d i s t r i b u t i o n k e yA key or indicator that is used to define indirect costs such as advertising.

By means of this key, costs and revenues are allocated to the appropriate business activity.

d i s t r ibu t ion l i s tList containing several addresses that may be of different types, such as user, Internet, or fax.

A distribution list can be used to send documents to the addresses or to make documentsaccessible to the internal addresses in a shared folder.

The following types of distribution list exist:

Private distribution lists, which can only be used by the relevant user.

Shared distribution lists, which can be used by all authorized users.

d i s t r ibu t ion ru l e

The definition of a cost distribution.

Using distribution rules, costs and revenues are allocated to various profit centers.

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d o c u m e n t d a t eThe date in documents and journal entries for tax reporting purposes.

d o c u m e n t d r a f tDocument in a draft stage that does not create values in the general ledger.

d o c u m e n t g e n e ra t i o n w i za r dA tool that performs batch processing of target documents.

d o c u m e n t j o u rn a lA detailed list of transactions that have been posted to the journal as the result of a document

having been added in SAP Business One.

d o c u m e n t j o u r na l r e p o r tA report that provides a detailed overview of journal postings including posting dates,amounts, and month totals.

d o c u m e n t n u m b e r A number assigned automatically to documents by the system.

Internal number assignment is based on user-defined settings.

d o c u m e n t p r i n t i n gThe ability to print large number of documents by generating and displaying a list ofdocuments according to user specifications.

d o c u m e nt s e t t i n gThe determination of the data and functions displayed in or executed for a specific document.

docum en t s fo r approva l r epor tA system-generated listing that provides information about the approval status of documentsand the history of the transaction.

d o c u m e n t s t a t u sThe approval standing of a document.

Three statuses are defined:

Pending

Already approved

Rejected

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d o c u m e n t t e m p l a t eA document used as a pattern to create other similar documents.

d o c u m e n t t y p eA key that distinguishes the business transactions to be posted.

The document type determines where the document is stored as well as the account types tobe posted.

d o m e s t i c e x p e n se ac c o u n tA structure that records domestic purchases.

d o m e st i c t a xA tax assessed by the authorities on the manufacture, sale, or use of a commodity in thehome country of a business, for example, an excise tax.

d o u b le d o c u m e n tA document that has an internal serial number identical to another one.

This is an irregularity in the continuity of the internal document numbering system.

d o w n p ay m e n tA part of the full price paid at the time of purchase or delivery.

This amount is subtracted from the total amount of the document, usually from a sales orpurchasing invoice.

d o w n p ay m e n t i n v o i c eA statement for an initial partial payment of goods at the time of purchase or delivery with thebalance to be paid later.

d o w n p a y m e n t r e q u e stA function that traces down payments and reduces the down payment amount received fromthe regular invoice that is created later.

dra f tThe preliminary version of a document or report.

d r a g & r e l a t e m e n uAn extensive information system that allows users to display all available information abouteach business process.

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d r aw d o c u m e n t w i za r dAn interface that enables the user to create a target document based on a base document.The draw document wizard allows the creation of only one document at a time, as opposed to

the document generation wizard, which performs batch processing of target documents andallows the creation of many documents at once.

The draw document wizard is accessible only from within a document and does not have itsown menu option.

d r a w e r A title at the first level in the Chart of Accounts.

The following are examples of the types of drawers:

Assets

Liabilities

Equity

Revenues

Cost of sales

Expenses

Financing

Other revenue and expenses

d r i ll d o w nXL Reporter: Means of obtaining more detailed information from a general category.

Clicking on a row in a list of transactions, to acquire exact details of a specific transaction.

drop sh ipA method by which a product is shipped directly from the vendor to the customer, without thecompany being required to hold inventory.

In SAP Business One, to sell a product using the drop ship method, it must be allocated to adrop ship warehouse. The drop ship warehouse does not exist physically, but is the means bywhich SAP Business One designates a drop ship item.

d u e d a t eThe date on which the claim of a creditor must be redeemed by the debtor.

d u n n in g i n t e r e s t r a t eA late payment fee based on a percentage of the overdue amounts in unpaid invoices.

dunn ing l e t t e r A reminder or warning letter used to collect outstanding payments.

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dunn ing l eve lLevel of communication to customers for accounts receivable.

Dunning is a methodical process of contacting customers to collect unpaid bills. It generallystarts at the first level with a reminder and progresses on to warning letters and to threats asaccounts become more past due.

dunn ing w iza rdAn assistant that enables the creation and transmission of letters to customers that have notpaid their open invoices within a given time range and reminds them of overdue payments.

In addition, the dunning wizard keeps track of customers' "payment behavior" in a database tomake this information available to the authorities.

d y n a m i c o p p o rt u n i t y a n a l ys i sThis window is part of the Opportunities Pipeline report. Each sales opportunity is representedby a balloon, the size of which corresponds to the size of the planned sales opportunity.

e f f ec t i v e d at eThe starting date for which a defined tax group is effective.

e l ec t r o ni c t a x r e t u r nELSTER stands for electronic tax return and describes a procedure according to whichcompanies in Germany must send their tax data to the tax offices. The legal requirement forthe procedure is tax changing law 2003. This affects the Financials and Human CapitalManagement areas. As of January 1, 2005, the advance tax return for tax on sales/purchases(Financials), employment tax notification and employment tax statement (Human CapitalManagement) are to be transferred electronically to the official clearing house according to theElster procedure.

employee l i s tA report that creates a list of employees in a company.

The report can list the employees separately for each branch and department within thecompany.

e n c r y p t i o n t a b l eA table containing the codes for confidential data in the system.

When the encryption is activated, encoded characters are displayed instead of the actual

digits or characters.

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end ing ba lanceThe amount of money that is stated on a bank statement as the amount of money present in abank account at the end of the period covered by that bank statement.

e n d o f m o n t hThe end of a calendar month.

In reference to a pay period, EOM normally refers to the last working day of the month.

endorsemen tThe signature of a person on the back of a check or another negotiable instrument to transferthe document to another owner or institution.

ent ered by - IDUnique ID used to determine who entered specific data, such as the person's initials. In theDATEV add-on, this ID is known as the DFV indicator.

Ent erpr i se ser v ic es for SAP Bus iness OneA business-driven software architecture, conforming to SAP's overall service-orientedarchitecture (SOA) strategy, that increases adaptability, flexibility, openness, and costefficiency.

Enterprise services for SAP Business One supports business requirements through the use ofenterprise services. It combines the technologies, standards, and approaches of a service-oriented architecture with a common business language that SAP co-defines with itsecosystem in the form of enterprise services.

equa l i za t ion t axRelevant for Spain only.

Tax applied on small companies that do not have enough resources to run the taxadministration and declaration. SAP Business One enables these companies to post the taxas their expense. Responsibility for tax administration and declaration is transferred tovendors.

equ ipmen tSAP E-Commerce and Web CRM: Container for fitments.

An auto parts retailer doesn't sell cars; it sells fitments for cars, such as tires, hoses, andbrakes. Instead of searching a Web site for brakes, and getting results for every make andmodel of every car made, a purchaser can enter the equipment information first (make andmodel: 2005 Mercedes 300SL wagon) and get only the brakes that will fit that particular makeand model.

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e q u i t yTotal assets minus total liabilities.

esca la t ion hand l ingThe method used to provide a timely response to business-critical system problems reportedby customers and partners.

Examples

24-hour telephone hotline

E-mail

even tFor the Microsoft Outlook Integration add-on, an event is a user action that triggers automaticdata synchronization. Examples of events include:

Opening or closing Microsoft Outlook

Logging on to or off from SAP Business One

EventSender SAP Business One integration platform: A service used to monitor SAP Business One data,change events, and notify SAP Business One Integration.

e x a c t d a i l y b a seA type of Pro rata temporis in which asset values during the course of the fiscal year arecalculated proportionally using the actual number of days within the month. For example,January will have 31 days, February will have 28 days on non-leap years, March will have 31days, and so on.

e x c h a n g e r a t eThe relationship between two currencies.

This rate is used to translate an amount into another currency.

e x c h a n ge r a t e d i f f e r en c eThe amount arising where a foreign currency amount is translated at different exchange rates.

e x c h a n ge r a t e d i f f er e n c e a c c o u n tAccount for changes in item value between the delivery and invoice dates as a result ofexchange rate differences.

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exc hange r a t e d i f f e rences r epor tA summary of all selected accounts and business partner records that also contains theappropriate exchange rate differences transaction to balance each account and BP record.

e x c h a n ge r a t e g a i n ac c o u n tAn account that is used to post currency gain amounts that result from a positive change in aforeign currency exchange rate.

e x c h a n ge r a t e l o s s a c c o u n tAn account that is used to post currency loss amounts that result from negative change in aforeign currency exchange rate.

Ex c i se Con t ro l CodeValid only for this country: IN

A company's excise registration number.

This alphanumeric code is provided by the tax authority.

e x c i s e i n v o ic eValid only for this country: IN

A business document, in India, that you prepare when you issue excisable goods from a

manufacturing plant, for example: To be sold to a customer

To be transferred to another of your plants

The excise invoice lists the goods that you have issued and states how much excise dutyapplies. Your customer uses the excise invoice to claim back the excise that it has paid fromthe excise authorities.

e x c l u s iv e c o d eAn alphanumeric designator that clearly identifies a document template.

e x c l u s iv e n u m b e r A key that uniquely identifies a field or an area.

e x e c u t i o n d a t eThe date a transaction is carried out.

e x e m p t r e v e n ue s a c c o u n t

A sales account with transactions for which no taxes must be paid.

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expand ing g roupXL Reporter: A selection made in a row or a column.

The resulting data of an expanding group is presented in multiple rows or columns. Each rowor column is for one occurrence of the data item(s)within the specifications of the selection. Inother words, the row or column expands into multiple rows/columns to show each occurrenceof the data item(s) that the selection requests.

e x p e n s e a c c o u n tA structure that records a particular type of cost, such as depreciation.

It is closed and transferred to the profit and loss account at the end of a financial period.

e x p e n s e t y p eAn additional cost for imported products.

Examples include the cost resulting from taxes, customs, transportation, insurance or thestorage of goods.

expres s ionXL Reporter: A text string in a selection that conveys a user's request from the database.

A selection can include several expressions that you can modify.

e x t e n s i o nA program part of the SAP Business One add-ons that offers additional functionality for SAPBusiness One and can be installed only within the add-on framework, for example, STAMPIT.

All extensions are delivered on and can be installed via the SAP Business One add-on CD.

e x t e r n a l ba n k o p e r a t i o n c o d eA unique identifier assigned by a bank for each banking transaction type.

e x t e r n a l c o d eAn additional optional designator of an account that is used for sorting purposes.

e x t e r n a l d a t aData generated outside the organization or business.

e x t e r n a l r e c o n c i l i a t i o nThe comparison of an account with external data.

e x t e r n a l s t a t e m e n tA bank statement that is imported as part of an external reconciliation process.

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f i n an c i a l a c c o u n t i n gAn accounting system that records and summarizes business transactions and makesperiodic reports on the financial results and financial position of a company.

f inanc ia l pe r iodDate range for which account postings are taken into consideration.

f inanc ia l r epor tA document stating incomes, expenditures, or the budget at a given date.

Examples

Balance sheet

Trial balance

Profit and loss statement

Cash flow

Financ ia l sApplication Module of the SAP Business One system that enables users to define informationabout monetary matters in their company

b1 glossary 8.8

Documents