balancing the master schedule to meet the needs of all students
TRANSCRIPT
Balancing the Master Balancing the Master ScheduleSchedule
To Meet the Needs of All Students
Feb. 26, 2004
Norms for Today’s TrainingNorms for Today’s Training
Stay on schedule, be on time.Participate actively – If you think it, say it.
Ask Questions. Take care of your neighbor. One person talks at a time. Leave time for others to ask questions.
Take care of your needsIt’s OK to have fun! Suffering is optional.
Feb. 26, 2004
Goals for TodayGoals for Today
Understand the new state guidelines for students two or more years below grade level
Project your FTE for each department Discover creative ways to weave in a tutorial Create a Master Schedule that gives all students
equal access Establish a network to support each other in
solving schedule challenges
Feb. 26, 2004
Chunks of Content for TodayChunks of Content for Today
State Guidelines – The “Compelling Why” Getting Your FTE Numbers Together – The
Brutal Truth Assigning Periods and Teachers to Departments –
The Right Person in the Boat Credentialing and Training the Teachers Tutorial Periods and Customer Communication The Final Product – A balanced schedule with
future flexibility
Feb. 26, 2004
AgendaAgenda
9:00 – 9:15 Welcome
9:15 – 9:45 State Recommendations
9:45 – 10:00 Discussion
10:00 – 11:30 Calculating Your FTE by Department Creating a Matrix,
Assigning Periods
11:30 – 12:00 The Tutorial
12:00 – 1:00 Lunch on Your Own
1:00 – 2:30 Building Your Schedule
2:30 – 3:00 Issues and Conclusions
Feb. 26, 2004
Introducing Our ParticipantsIntroducing Our Participants
UCSC Fresno COE Imperial COE Monterey COE Santa Clara COE Stanislaus COE Moreland School District Pajaro Valley USD
Feb. 26, 2004
Introducing Our GroupIntroducing Our Group
EA Hall MiddleEl Sausal MiddleLakeview MiddleMoss Landing MiddleRolling Hills MiddleSan Lorenzo Valley Jr. High
Feb. 26, 2004
Introducing Our GroupIntroducing Our Group
Scotts Valley MiddleVista Verde MiddleAptos HighGilroy HighSan Lorenzo Valley HighScotts Valley High
Feb. 26, 2004
State RecommendationsState Recommendations
Marilee French
Director of Instructional Services
San Lorenzo Valley Unified School District
Feb. 26, 2004
Discussion Discussion
The Scope – What programs will you put in place?
The Depth – What % of students? What grade level?
Delivery – Supplemental Staff, Designated Teachers, Designated Classrooms, Staff Development
Feb. 26, 2004
Discussion Discussion
Intensity – What is the length of the Intervention Session? Size of the group?
Curriculum – Which state approved programs? How will differentiation be assured?
Delivery – Instructional FormatSupport
ProjectionsProjections
Bruce Kint
Director of ROP
Santa Cruz County Office of Education
Feb. 26, 2004
Creating the FTE – Creating the FTE – Confronting the Brutal FactsConfronting the Brutal Facts
Historical data on enrollment for your school How accurate have projections been in the past? After you have your numbers – Be proactive Goal 1. To not add or take away sections after
school begins Goal 2. To not change students schedules after
school begins
Feb. 26, 2004
Discussion – Philosophy to Discussion – Philosophy to Build the Master ScheduleBuild the Master Schedule
Historical placement of teachers and classesStudent requests determine coursesStudent Test Data creates the scheduleWhat else drives the schedule? Small Class
Size, AP, Special Ed., Transportation, Parking, Lunch, Sports, Number of rooms
Feb. 26, 2004
Discussion – Philosophy to Discussion – Philosophy to Build the Master ScheduleBuild the Master Schedule
Discussion – Philosophy Adding the Teachers Assign teachers to departments for a specific
number of periods Number of periods and the number of teacher
section in the department should match Wild Cards Building flexibility
Feb. 26, 2004
The TutorialThe Tutorial
Valerie Pitts
Principal
San Lorenzo Valley High School
Building the ScheduleBuilding the Schedule
Mike Heffner
Assistant Principal
Aptos High School
Feb. 26, 2004
Time LineTime Line
December – Last date to propose new courses – Department, School and Board Approval, Providing textbooks.
January – discussion of room use – do you need to request additional classrooms
Feb. 26, 2004
Time LineTime Line
Feb. – turn projections into sections – first run for FTE
March 15 – Total staff for the new school year. Let teachers know to which departments they are assigned. Credentialing.
May 1 – First draft of complete schedule
Feb. 26, 2004
Tricks and Other ThoughtsTricks and Other Thoughts
No surprises for teachers or students. If it is news, good or bad, the people involved need to hear it from you.
You set the periods, or the department does. What ever the process, keep it same all year.
Make up a class called “unscheduled” for students who hve less than a full schedule
Make up a class called “not returning” for students who tell you they are leaving next year.
Feb. 26, 2004
Tricks and Other ThoughtsTricks and Other Thoughts
Use a block for multiple periods and split it as late as possible.
Create a class for “college class” for those students who will be off campus.
Don’t sugar coat. Honesty has value.There is always an unexpected change.The schedule and the rooms belong to the
students, not to the teachers.
Plus DeltaPlus Delta
Evaluation
Feb. 26, 2004
Contact InformationContact Information
Connie Benton [email protected] Marilee French [email protected] Mike Heffner [email protected] Bruce Kint [email protected] Valerie Pitts [email protected]