basic navigation in sap - broward county public schools · basic navigation in sap for the windows...

Basic Navigation in SAPBasic Navigation in SAPFor the Windows Graphical User Interface (GUI)

Click your mouse anywhere or select “Page Down” to scroll through the pages.

Table of ContentsTable of ContentsClick on any of the sections (in View>Slide Show mode) below to jump to that section:

Getting into SAP Getting into SAP (New Login Information)(New Login Information)

Getting Around in SAPGetting Around in SAP

Other SAP Basics Other SAP Basics (Tips and Tricks)(Tips and Tricks)

HR and Payroll OverviewHR and Payroll Overview

Chart of Accounts OverviewChart of Accounts Overview

Enterprise Structure OverviewEnterprise Structure Overview

3Windows GUI Basic Navigation in SAP

BRITEBRITE

What is BRITE?

Broward Innovative Tool for Education, will streamline Broward’s business systemsProvides staff with access and real-time data in the latest version of the SAP software Brings one business system to Broward SchoolsA project of the Enterprise Resource Planning Department, ERP


SAP ECCSAP ECC

What is SAP?SAP – (Systems, Applications and Processes in Data Processing) is an integrated system that supports all business and accounting practices of SBBC.

Why are we using SAP?One business systemReporting of real-time dataIncreased security


SAP BRITE WebsiteSAP BRITE Website

www.broward.k12.fl.us/erpwww.broward.k12.fl.us/erp

For end users, SAP will now be accessed through the web. On Windows-based computers, you will access SAP in Internet Explorer. On Mac-based computers, you will access SAP in Firefox.There will be a button to access SAP on the ERP Department web page:


Logging into the BRITE PortalLogging into the BRITE Portal

User Login IDEntry format = P00012345

• 9 digits (total) starting with the letter p

• Personnel Number 12345

• If personnel number is less than

8 characters, then leading zero(s)

should be added to it

Password (first time users only)Entry format= ja021956

• mm = first 2 letters of birth month (ja)

• dd = 2-digit birth day (02)

• yyyy = 4-digit year of birth (1956)

• Case sensitive, so make sure the month letters are lowercase


Initial Password SelectionInitial Password Selection

Click to change your password


Password Rules for BRITE Portal LogonPassword Rules for BRITE Portal Logon

Passwords are case sensitive (initial password should be in lowercase)Minimum six characters, maximum eight characters (a combination of both letters and numbers)Do not use a space, question mark, or exclamation point in your password First three characters may not be identicalMust change your password at least once each 45 daysMay not repeat a password until five unique passwords have been used


Portal AssistancePortal Assistance

If you have trouble logging into the BRITE Portal, you will need to contact the BRITE Support Center at (754) 321-8120.


BRITE Portal ScreenBRITE Portal Screen

The BRITE Portal provides you single sign-on access to systems you need to do your workTabs in the Portal will be customized for each user

The customization is based on the user’s roleAll users will have access to the Home and Employee Self Service (ESS) tabs


SAP Access via the BRITE PortalSAP Access via the BRITE Portal

Select the SAP Access tab

Then click the ECC Production link, which will open SAP in a

new window.

Then click the Windows Gui link.


Copyright PopCopyright Pop--up Window up Window

You will only see this the first time you log on to SAP.

Click the green check icon to continue


Table of ContentsTable of ContentsClick on any of the sections (in View>Slide Show mode) below to jump to that section or click Enter or Page Down to enter the section highlighted below :








SAP Menus SAP Menus

SAP Standard

Menu

The default screen is called the SAP Easy Access Screen. You can switch from one menu to the other by selecting the appropriate iconWhen you log on, you will see either your user menu (specific to your role), or the SAP standard menu (lists all transactions)

SAP User Menu


SAP Easy Access Screen and ToolbarsSAP Easy Access Screen and Toolbars

Fast Path Field Standard

Toolbar

Application Toolbar

SAP is a Windows-based system. You can navigate in SAP using buttons, toolbars and windows the same way you would in other Windows applications like

Word or Excel.


SAP Easy Access ScreenSAP Easy Access Screen

Title Bar

Status Bar

Navigation Area


Getting Into TransactionsGetting Into Transactions

What is a transaction?

Transactions let users to create, change, or display data or run a report in SAP.


Getting Around Getting Around

1. Fast Path

2. User or SAP menus

3. Favorites

3.

1.

There are three ways to access transactions in SAP:

2.


Using the Fast Path FieldUsing the Fast Path Field

• Each transaction in SAP has a code. You can use the Transaction Code instead of the menu path to navigate to the transaction (it can consist of letters, numbers, or a combination)

• Type the Transaction Code in the Fast Path Field (ME51N was selected above) and press Enter on the keyboard or click the Enter icon to navigate to that transaction

Don not hit this…it will close the Fast Path Field!

Enter Icon

Fast Path Field


Closed Fast Path FieldClosed Fast Path Field

Select to Re-Open the Fast

Path Field

Now you can enter your transaction

code


Navigating Using the User Menu Navigating Using the User Menu

The user menu contains a list of transactions based on your role (menu path)Some of these transactions are within foldersYou can navigate to these transactions by double clicking on the name of the transaction

Double Click to access the

screen


Is there an Easier Way to Navigate? Is there an Easier Way to Navigate?

How can I easily get to where I need to be? Set up Favorites!


FavoritesFavorites

You can set up links to commonly used transactions in the Favorites folder.


Creating a FavoriteCreating a Favorite

Select the transaction from menu path

From the menu bar in the Easy Access Screen, select Favorites>Add to create a shortcut to the transaction


Changing the name of a favoriteChanging the name of a favoriteSelect the favorite you want to change From Menu Bar select Favorites>Change

Enter the name change then green check

Name has been changed in Favorites


Displaying the Technical Names for Displaying the Technical Names for TransactionsTransactions

From the menu bar, select Extras > Settings:

Select Display technical names

Click the green check icon

Click the green check to continue


Displaying the Technical Names for Displaying the Technical Names for Transactions (Part Two)Transactions (Part Two)

Technical Names Not Displayed

Technical Names Displayed


Sample Transaction ScreenSample Transaction Screen

Tab

Use the Tab key on your keyboard or your mouse to move from field to field (such as From and Tobelow).


Types of FieldsTypes of Fields

Mandatory fields have a check markOptional fields are blankFields with matchcodes (drop down icon) allow searching on the field for allowed entries

Mandatory Field

Matchcode


Moving from One Transaction to AnotherMoving from One Transaction to Another

You must type /N before the transaction code to move from one transaction to another.


Other Key IconsOther Key Icons

• When in SAP hover the cursor over the icon to determine what each icon represents on the menu bar. A balloon pops providing the icon name and the associated function key.

Enter Save

Back Exit Cancel

Print Help


System MessagesSystem Messages

System messages will display to the bottom left of the screen

Errors must be corrected before proceeding

Click Enter to proceed past a warning message

Budget, Procurement, Payroll, and HR will each have their own system message codes. System Messages will be trained in each of the fundamental courses.

Indicates there may be a problem with the data you have entered. You may have to correct the problem before continuing.

Warning Messages

No action is required. SAP is informing you of a particular fact or condition. However, you must hit enter past the message.

Information Messages

Indicates a problem that must be corrected before continuing.

Error Messages

Message DescriptionMessage Type


Creating a New SessionCreating a New Session

A session is like a window within SAPOpening up a new session allows you to work on more than one thing at the same timeFollow: System> Create Session or Select the Create Session button from the standard toolbarYou must have chosen the Windows GUI, not the Web GUI for this to work You can have up to six sessions running simultaneously

The Create a New Session Button (for PCs only)

Create a New

Session


Starting a New Session using Fast PathStarting a New Session using Fast Path

Type /O before the transaction code and hit EnterYou will be taken directly to the new transaction in a new session without closing what you were working on You can do this from any screen


Ending a Session Ending a Session

Ending a session is another way of logging off SAPSave your work before you close a sessionFrom the menu bar choose System> End SessionAdditional logons you may have in SAP will remain open

– Each session must be closed separately


Field HelpField Help

Position the cursor in a field and select F1 on the keyboard

A pop-up box will appear that provides an explanation of the field

Example of Field Help

Click in the field


Logging Off of SAPLogging Off of SAP

Select the yellow arrowat the top of any screen

Or select System: Log off

> You will be warned about saving your data even if you have saved it!

> Select “Yes” to log off


WhatWhat’’s Different in Navigating the Portal?s Different in Navigating the Portal?

Every role will have it’s own tab to access tools. For example:Human Resource Action Processors (HRAP) will have a separate tabwithin the Portal to:

View employee dataInitiate employee actions

Administrators will have a separate tab within the Portal to:View employee dataApprove leave requests for vacation and sick personal reasons, time entries, and personnel actions

Payroll Contacts will access SAP using the SAP Access tab within the Portal

Note: Navigation for each Super User role will be covered in the corresponding training course for that role.


Key TermsKey Terms

Snapshots of employee data within the Portal for quick reference.

iViews

Workplace for employees to view personal information and request changes.

Employee Self Service (ESS)

Repository of SAP information for the purpose of reporting.

Business Intelligence (BI)

Workplace for administrators to approve personnel actions created/changed by the HR Actions Processor, as well as leave requests and time.

Manager Self Service (MSS)

An electronic form within SAP used to create/change Personnel Master Data. Becomes part of employee’s record. (Adobe Acrobat Reader software required.)

Adobe Interactive Form


Key TermsKey Terms

A continuing calendar that crosses over fiscal years without interruption and is not tied to the school calendar. Each Perpetual Calendar pay period consists of 14 calendar days/10 weekdays and are paid on the Friday after the pay period ends.

Perpetual Calendar

An adjustment made to an employee’s pay for a prior pay period. This term will eliminate “Difference from pre”from the pay stub.

Retro or Adj. (Adjustments)

External time keeping systems from which time will be imported into SAP.

KRONOS/COMPASS

Cross Application Time Sheets – enter attendance and absence transactions into SAP for either a single or multiple employees on a single screen for the entire payroll period.

CATS


Use Adobe Interactive Forms to process HR actions

Use ZPAF to process HR actions

Employee will be able to resign directly through ESS

Employee resignations are submitted via paper form and processed via ZPAF

Future StateCurrent State

HR actions will be approved by the Administrator and the system updated immediately, with certain exceptions

PAFs may take a number of days until approved and processed within SAP

Positions will be created/ changed electronically

Positions are created/changed through a manual, paper process

WhatWhat’’s Changing with Human Resource Actions?s Changing with Human Resource Actions?


What Does the HR Actions Process Look Like?What Does the HR Actions Process Look Like?

Start

HRAP

Initiates HR Process

Administrator

Approves HR Process in

MSS

Complete?

SAP

HR Action is Completed

Finish

HRIS/Staffing

HR Action is Executed in

SAP

Finish

Yes

No


Time approved electronically through Manager Self Service (MSS)

Time approved on paper, through ZTIM and ZEARNINGS reports

Retroactive Changes to Time Data combines information into one report

ZDAB and ZTIM run as separate reports

Future StateCurrent State

Flexible Employee Data report run through Business Intelligence (BI) in the Portal

Flexible Employee Data report run directly in SAP

Time entered through CAT2Time entered through PA61, PA71, and ZA71

WhatWhat’’s Changing with Payroll?s Changing with Payroll?


Prepare yourself for your job specific SAP training:

Recognize how SBBC will be using SAP ECC Accounting in Human Resources and Payroll

Describe the fields used when processing Human Resource and Payroll transactions in SAP

Course ObjectivesCourse Objectives


The following SAP ECC Accounting fields will be used in Human Resource and Payroll transactions:

Organizational UnitCost CenterFundFunctional Area Grant WBS Element (Work Breakdown Structure)

Note: Business Area is not used in HR. The Organizational Unit is used to identify the location.

How will SBBC be using SAP ECC Accounting?How will SBBC be using SAP ECC Accounting?


Why is it important to know the various pieces of Why is it important to know the various pieces of the SAP ECC Accounting string?the SAP ECC Accounting string?

In some cases, the new SAP ECC Accounting String will contain the same number or code for more than one field because of the different parts of SAP accounting

This happens because each part of SAP ECC accounting requires data

SAP ECC is an integrated system – action in one area creates a record in another part of SAP


When is the SAP ECC Accounting String When is the SAP ECC Accounting String Used in Human Resources and Payroll?Used in Human Resources and Payroll?

Human Resource Actions:SupplementsOne-time Payments

Position Control:Position Request FormsSick Leave Budget Forms

Cross Application Timesheets:Timesheet Cost Override


Example When Used: Position Request FormExample When Used: Position Request Form

When completing the new Position Request Form, you will be asked to enter the following Cost Distribution fields:

Note: The entire Position Request Form will be covered in the Human Resources Actions Processing training.

10 digits 16 digits 4 digits 16 digits 14 digits


Organizational Unit: Current SAP System versus Organizational Unit: Current SAP System versus New SAP ECC SystemNew SAP ECC System

New Org Unit #: Pinewood Elementary62811000

Current Org Unit #: Pinewood Elementary02811000

8 Digit Code 1st digit: 6Location: 4 digitsOrg Subunit: 3 digits

8 Digit Code1st digit: 0Location: 4 digitsOrg Subunit: 3 digits

New SAP ECC StructureCurrent SAP Structure for HR


Cost Center: Current SAP System versus New Cost Center: Current SAP System versus New SAP ECC SystemSAP ECC System

New Cost Center #: Coral Springs High School3252311510

Current Cost Center #: Coral Springs High School1151 3 0 5103

10 Digit Code Business Area: 4 digitsType: 1 digitLocation: 4 digitsPlus one zero in most cases

10 Digit CodeLocation: 4 digitsType: 1 digitUse: 1 digitFunction: 4 digits



Cost Center: Examples Cost Center: Examples

Note that cost centers have validity dates.


Fund: Current SAP System versus New SAP ECC Fund: Current SAP System versus New SAP ECC SystemSystem

New Fund #: General Fund1000

Current Fund #: General Fund100

4 Digit Code Current 3 digit code + a zero (0) orCurrent 4 digit code

3 or 4 Digit Code



Functional AreaFunctional Area

Equivalent to the current function and activityUsed to assign costs to a specific part of the budget16-digit field which has a drop down icon for searching

“Red Book” means DOE (Department of Education) requirement


Functional Area: Examples Functional Area: Examples

16-digit fieldFunction: 4 digitsActivity: 5 digitsPlus 7 zeros

Here are some examplesusing the drop down icon


Grant: Example of Grant Master DataGrant: Example of Grant Master Data


C 9 7 8 0 0 0 0 1 . 0 7 0 8

The first 9 digits (to the left of the period) are always the same as the WBS element for the grant.

C: State Grant (Type of Grant)9780: ESE Department (Location that owns the grant)0001: 1st Grant (Grant # in that department)

The numbers to the right of the period represent the years for which the grant is active:

0708: Fiscal years 2007 through 2008 (the life of the grant)

Grant Number: 14-Digit Field

Grant: ExampleGrant: Example


WBS ElementWBS Element

WBS = Work Breakdown Structure

Up to 16-digit field

Used in Grants Management, Project Systems, and Capital Projects


WBS Element: Grants ManagementWBS Element: Grants Management

Work Breakdown Structure (WBS) in Grants Management represents the details as to who owns the grant and where the money is being spent16-Digit Field

Can begin with a letter from A-LAs in the past, schools with Grant funds will be given the proper Grant coding to use


C 9 7 8 0 0 0 0 1 0 1 . 1 7 5 1

WBS Element: 16-Digit Field

The first 9 digits (to the left of the period) represent:C: State Grant (Type of Grant)9780: ESE Department (Location that owns the grant)0001: 1st Grant (Grant # in that department)

The 01 in yellow is the program in the WBS element.

The 1751 to the right of the period is the location where the money is being expensed (Miramar High.)

WBS Element: Grants ManagementWBS Element: Grants Management


WBS Element: Project SystemsWBS Element: Project Systems

Represents the phases and sub phases of a projectUsed by Departments

Used when coding:Capital Facilities Projects

WBS element begins with “P”Site Acquisitions Projects

WBS element begins with “S”


SummarySummary

Congratulations! You should now be able to:

Recognize how SBBC will be using SAP ECC Accounting in Human Resources and Payroll

Describe the fields used when processing Human Resource and Payroll transactions in SAP


Website to View the Chart of AccountsWebsite to View the Chart of Accounts

Read all about the new Chart of Accounts on this website:

http://www.broward.k12.fl.us/comptroller/finrptg_sap_chart_of_accounts.htm


Provides a way to construct and maintain a model of the district’s organizational structure

Used to direct the workflows

Ensure functional integration and organizational alignment throughout the district

Display reporting relationships

Reports

Organizational Management OffersOrganizational Management Offers


Sample of Sample of SBBCsSBBCs Organizational ChartOrganizational Chart

EXECUTIVE DIRECTORStudent Support Services

& ESE

E-019

THE SCHOOL BOARD OF BROWARD COUNTY,

FLORIDA

SUPERINTENDENTOF SCHOOLS

A-001

DEPUTY SUPERINTENDENT

Educational Programs & Student Support

(35)

(32)

COORDINATORSchool Improvement

R-034(28)

DIRECTORExceptional Student

Education

MANAGERSSS/ESE Electronic Management System

EZ IEP

COORDINATORMedicaid

E-028(27)


Education

DIRECTORSSS Fiscal & Data

Operations

(29)

(26)

E-130

E-131

Special Programs

SPECIALIST(Title I)

Elementary

EE-005(25)

SPECIALIST(Title I) Non-Public

Neglect & Delinquency

EE-003(25)

SPECIALIST(Title I)

Secondary

EE-004(25)

SPECIALIST(ESEA Title I)Basic Parent

Involvement Program

EE-008(25)

DIRECTORTitle I, Migrant & Special Programs

E-022(30)

SPECIALIST(ESEA Title I)

Basic Schoolwide Project & Program

Improvement

EE-007(25)

(2)

DIRECTORDropout Prevention

Alternative Education

E-126(29)

SPECIALISTDropout

Prevention

EE-133(25)

CoordinatorStudent Planning

SPECIALISTDropout Prevention

Program Development & Improvement

EE-134(25)

CoordinatorStudent PlanningCOURTS LIAISON

EE-135(25)

(2)

Outreach to Health & Human Service Organizations

COORDINATORFamily Counselors

E-013(27)

DIRECTORSchool Social Work

& Attendance

E-121(28)

CLINICAL NURSING SUPERVISOR

Exceptional Ctr ESE Cluster Headstart Full

Service Program Sites w/ Med. Complex Students

EE-125(25)

COORDINATORGuidance, BRACE & Academic Advisement

E-123(27)

(3)

COORDINATORSeverely EmotionallyDisturbed Network

E-080(27)

DIRECTORHealth Education

Services

E-065(28)

CURRICULUM SPECIALIST

Health Education Services

E-026(27)

DIRECTORPsychological Services/

504

E-120(28)

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA2008-2009 ORGANIZATIONAL CHART

EDUCATIONAL PROGRAMS & STUDENT SUPPORT

DIRECTORA++/NCLB

- 4B -

DIRECTORPsychological Services/504Lane Roosa

COORDINATORDue Process

E-070(27)



Specific Learning Disabilities

E-061(27)



Mentally Handicapped

E-060(27)


CURRICULUM SPECIALISTEmotionally Handicapped

E-057(27)


COORDINATORFl. Diagnostic & Learn

Resource System

E-071(27)


Hearing/Visually Impaired

E-064(27)



Speech-Language Physically Impaired

E-062(27)


Education

E-003(30)


Autism

(27)

(2)

COORDINATORBehavior

(27)E-134

E-125E-081

COORDINATORPreschool ESE

(27)

Board Approved: 05/06/2008


Organizational StructureOrganizational Structure

All positions belong to an org unit and do not move from one org unit to another.

Holders of positions can move from one org unit to another. People hold only one primary position, but can hold as many secondary positions as they are offered and have time to work.

Jobs hold the general attributes of the position, i.e., education qualifications, salary schedule, etc.


Primary Objects of the Organizational Primary Objects of the Organizational StructureStructure

Specific individuals who hold positions within the district.

Person (P)

Individual employee assignments in the district and include Paraprofessional, Teacher-Science, Associate Superintendent HR, Office Manager, etc.

Position (S)

Describe the various departments that exist within BCPS. Examples include: Superintendent’s Office, North Area Superintendent Office, New River Middle School, etc.

Organizational Unit (O)

General classifications of tasks and attributes that are routinely performed together and include Teacher, Principal, Office Manager, etc.

Job (C)

Organizational Management houses the building blocks that provide the foundation for the entire structure of SAP:


Organizational Units (O)Organizational Units (O)Are represented by “O” in SAP and are 8 digits.The first digit will be a 6 no longer a 0. Describe the various departments/schools that exist within BCPS.Multiple organizational units and their inter-relationships form the Organizational Hierarchy.Each organizational unit is managed by a Chief.The example shows the Superintendent’s Office as “root” organizational unit and CFO and North Area Superintendent’s Office as two subordinate units with subsequent subordinate units that report to them.

Superintendent’s Office

(69511000)

LyonsMiddle

(63101000)

ElyHigh

(60361000)

LibertyElementary(63821000)

Treasurer‘s Office

(69704000)

BudgetOfficeOffice

(69703000)(69703000)

North Area Superintendent’s

Office(69551000)

CFO(69730000)


Jobs (C) Jobs (C)

Job: Director

Position:Director, Benefits

Position:Director, Budget

Position: Director, Non-Instructional

Staffing

Jobs are represented by “C” in SAP.Jobs are general classifications of tasks that are routinely performed together and represent a unique classification of responsibilities.

Jobs hold attributes, such as education and salary scale, and are attached to positions.

Examples include Director, Teacher – Grade 2, Principal -Elementary, Office Manager II - High, etc.


Jobs (C) Jobs (C) Jobs IDs in SAP 6.0 are determined by the salary object and Job Class #.Jobs in SAP 4.6B were systemically assigned without logic.Job Class #’s are unchanged from old SAP to new SAP

JobSAP 4.6 SAP 6.0 Class Job Title10001007 16020211 20211 GENERAL CLERK I (SCHOOL-BASED)10001008 16020215 20215 CLERK TYPIST I10001009 16020219 20219 CLERICAL DAYS BEYOND10001010 16020220 20220 GENERAL CLERK II (SCHOOL-BASED)10001011 16020221 20221 GENERAL CLERK II10001012 16020222 20222 CLERK TYPIST II

Job ID


Positions are represented by “S” in SAP..Positions are the individual employee assignments in the district.Positions are occupied by persons.Positions impact the budget.

As a rule, only one employee occupies a primary position.

Positions (S)Positions (S)

Job: Teacher – Grade 2

Position:Teacher – Grade 2

Position:Teacher – Grade 2

Position: Teacher – Grade 2

Tom RichardsSue Smith

Daryl Jones


Many work-related attributes, such as workflow, approvals and security are attached to the position.

Once you have a job, you must specify the number of corresponding positions required in the organization.

A position inherits a job’s tasks but you can also define additional tasks related to duties performed specifically by that position.

A position references a job directly. If characteristics of a job are changed, this has an effect on the positions related to that job.

Positions (S)Positions (S)


Persons (P)Persons (P)Persons are represented by “P” in SAP.Persons (SBBC employees) are assigned to positions within the organizational structure. Additional personal information (i.e., home address, emergency contact, education, etc.) for persons is maintained in SAP.Generally, only one person should occupy a primary position at one time.The person carries his or her personal information to the position and this information transfers with the person if they transfer to another position.


Organizational Unit

Organizational Unit

ChiefsChiefs

Chiefs manage the organizational unit and sit on top of the reporting hierarchy for that particular organizational unit.

Chiefs report to other chiefs as organizational units report to other organizational units.

The designation of a position as a Chief is reflected in the position attributes.

The chief will have the Manager Self Service (MSS) functionality.


Organizational Structure & All its AttributesOrganizational Structure & All its Attributes

Described by/Describes

Belongs to/Incorporates

Held/Holds

Cost Center3501101010

(Default)

Has

Fund 1000(1018)

Fund 4230Grant No. CA83000001.0708

WBS CA830000101.0101

(1018)

Title I

50%

50%

PersonJane Smith

PersonJoe Jones

PositionTeacher –1st Grade

PositionTeacher –1st Grade

Fund 1000(1018)

Held/Holds

JobTeacher –1st Grade

100%

Belongs to/Incorporates

OrganizationDania

Elementary


To recap, understanding the role that each object plays and the relationships between the objects is critical to being able to work within the SAP environment.

Persons are assigned to

positionsPerson

Organizational Unitsdescribe the various schools/departments

that exist within SBBC

Positions are specific classifications of

work duties

Jobs are general classifications of tasks routinely

performed together

Job

Position

Org. Unit

Chiefs manage the organizational unit

Chief

Relationships in Organizational ManagementRelationships in Organizational Management


Enterprise StructureEnterprise Structure

Personnel Area (PA)– Identifies personnel

groups used in SAP– SBBC uses the 21

Bargaining Unit/Meet and Confer groups

AD02ADMNAdmin (Union)

AD03ADMNSchool Based Admin

IN02INSTHourly AdultIN01INSTTeachers

SAP ECC

SAP 4.6

Personnel Area

Personnel Sub Area (PSA)– Is a sub division of the personnel

area. Used to control pay scale, wage types, and work schedule planning.

– Broward uses the 27 Board Approved Calendars

0030SU44244 day calendar0007TE96196 day calendar

SAP ECC

SAP 4.6

Personnel Sub Area

Examples

Examples

The coding is changing for the Enterprise Structure. See the ERP website for the complete list.


Personnel StructurePersonnel Structure

Employee Group

WithdrawnRetiredInactiveActive SAP 4.6b

NonEmployee (8)NEVER USE

Withdrawn (5)Inactive (3)Active PT (2)

Active FT (1) 100% only

SAP ECC

Employee Sub Group

Conversion (99)

Nonemployee (08)NEVER USE

Substitute (06)Pool Subs (05)

Hourly Adult/Coach (04)

Temporary (03)

Hourly w/Benefits (02)

Salaried w/Benefits) (01)

SAP ECC

Temporary Hourly (TH)

Student Workers/Non exempt (SN)

Student Workers/Exempt (SE)

Pool Substitutes (PO)

Hourly Sub (HS)

Hourly Temp (HT)

Hourly Other (HO)

Hourly Partime, 3 hours( H3)

Hourly Partime, benefits (HB)

Hourly Full-time (HP)

Hourly Full-time (HF)

Salary Partime, benefits (SB)

Salary Parttime (SP)

Salaried Full time (SF)

SAP 4.6b


The organizational hierarchy created in SAP provides the foundation for a variety of key activities including automated workflow, approvals, and security access.

SummarySummary


You have now completed reviewing the navigation and overview materials.

Congratulations!Congratulations!

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