battlefords minor hockey association annual general meeting april 15, 2015 7:00pm

Battlefords Minor Hockey Association

Annual General MeetingApril 15, 2015 7:00pm

Annual General Meeting

Agenda:•BMHA Financial Picture•Coach/Player Development•Restructuring of Registration and fees•Ice Scheduling Program•Recreational League•Enhanced Accountability Processes


Nomination and Election of Board Members

•Director and Board Responsibilities

•Director and Board Compensation/Incentives


BMHA Financial PictureBUDGET

Administration ExpensesAdministration(Paid Staff): $40,000–Includes Office Manager, Equipment Manager, Canteen Manager, Accountant, Ref Scheduling.Mileage: $6000.00Website and Maintenance: $1600.00Advertising: $2500.00Insurance: $1500.00Audit/Legal Fees: $8500.00

Annual General MeetingBUDGET Con’t

Office Rent: $3000.00Telephone: $1200.00Office Supplies: $10,000.00Bank Fees: $2000.00Lottery Prizes: $15,000

Program ExpensesIce Rental: $225,000.00League Fees: $2500.00SHA Registration: $27,000.00Clinics/Programs: $8000.00


BUDGET Con’tEquipment Expenses

Purchases/Repairs: $26,000.00Computer Programs: $3500.00

Official ExpensesReferees: $30,000.00

Concession ExpensesExpenses: $ 55,000.00


BUDGET Con’tAdditional Expenses

Bingo Team Payouts: $11,000.00Development Coordinator: $10,000.00Director Honorariums: $8000.00

Total Expenses for 2014/2015 Season$497,300.00

Annual General MeetingBUDGET Con’t

RevenuePrograms: $500.00Registration: $323,100.00Lottery: $50,000BMHA Tournaments: $27,000Sweater Fund: $2500.00Sock Purchases: $2000.00Equipment: $100.00Canteen: $80,000Bingo: $14,000Total Revenue: $499,200.00


BUDGET Con’tSummary

Total Expenses: $497,300.00Total Income: $ 499,200.00Projected Outcome: $1900.00


Current Financial Information•General Account: $148,000•Term Deposits: $98,000•High Interest Savings Account: $36,000•Equipment, Lottery, Other Accounts: $82,000•Total Balance: $364,000.00


Annual Non-Profit General Audit•As a non-profit organization we are required to provide a full audit of our financial situation.•Audit is conducted by a local company and once complete they provide a letter of recommendations to BMHA.•The recommendations must be followed up on and corrected.•The Audit for 2013 identified 31 separate areas that required improvement and needed enhanced accountability.

Annual General MeetingRegistration and Universal Fee

Ice Analysis 2014/2015•Initiation Hours: 385 •Novice Hours: 356•Atom Hours: 378•Atom AA Hours: 52•Pee Wee Hours: 184•Pee Wee AA Hours: 68•Bantam Hours: 82Bantam AA Hours: 80•Midget Hours: 47•Midget AA Hours: N/A


Registration and Universal FeeIce Usage Summary

•Initiation Average per Team: 55 Hours•Novice Average per Team: 62 Hours•Atom Average per Team: 76 Hours•Pee Wee Average per Team: 37 Hours•Bantam Average per Team: 41 Hours•Midget Average per Team: 47 Hours


Hockey Fee Breakdown•SHA/CHA Registration: $40.00Includes Players, Coaches, Ass Coaches, Mngr.•Registration fees for teams.Initiation, Atom, Novice: $25.00/TeamPee Wee: $75.00/TeamMidget/Bantam: $90.00/Team•Ice: Approx 60%•Administration, Office, Rentals: Approx 10%


Registered Player TrendDIVISON 2011/2012 2012/2013 2013/2014 2014/2015

Initiation 77 87 89 98

Novice 94 82 86 88

Atom 103 104 101 85

Pee Wee 82 94 111 88

Bantam 73 81 57 78

Midget 67 58 67 52

TOTAL: 496 506 511 489

Annual General MeetingAssociation Comparison

Association Registered Players Population(Estimated)

Battlefords Minor Hockey 489 20,000

Yorkton Minor Hockey 391 16,000

Prince Albert Minor Hockey 811 35,200

Moose Jaw Minor Hockey 719 33,300

Swift Current Minor Hockey 607 15,600

Weyburn Minor Hockey 510 10,500

Warman Minor Hockey 415 7,100

Meadow Lake Minor Hockey 249 5,100

Estevan Minor Hockey 423 11,100

Unity Minor Hockey 172 2,300


Universal Single Fee•One fee for all divisions.– TBD at Budget

•One fee for recreational division.– TBD at Budget


Coach/Player Development•Originally Developed and established in 2013 and appointed 1 position with an annual salary of $10,000.•Kevin Hasselburg was hired and given a free reign of what needed to be done.•The Board provided the focus of developing players, the rest of the details would be established by Kevin.•The role lacked focus, vision, goals, and expectations.•This position did not accomplish what it set out to do.


Coach/Player Development•Coaches came to the Development Coordinator with complaints about the board and policies.•Some of the issues surrounded very basic skills such as how to controls kids in drills.•We were able to establish the fact that we have numerous coaches who struggle and receive little support.•We also identified coaches who had little interest in coaching and took the position to further their own agenda.•Without adequate and proper coaching, our players will continue to struggle.


Coach/Player Development•The focus will now switch to Coaching Development.•There will be a 4 Coach Mentor team in place as paid positions.•Kevin Hasselburg will remain in charge of this team.•The positions will take a team approach in educating, training, supporting, and assisting coaches within BMHA.


Coach/Player Development•Regular monthly training seminars.•On-ice instruction at Practices and Games.•Coach Evaluation and Support.•Player and Coaching Clinics•Future duties to be determined once we know what the capabilities of this Team is.


Ice Scheduling Issues•Most common and long standing complaint within BMHA.•BMHA has purchased an electronic scheduling program.•The program is the same program used by the City of North Battleford and Town of Battleford.


Ice Scheduling Issues•The program possess the ability to live stream bookings online.•Purchasing/Donations of Monitors for all 3 rinks to live stream the rink schedule.•Provide the ability to see who is on the ice and who is on next.•Allows us to analyze ice usage and maximize efficiency.•Brings us out of the “Stone Age”


Recreational League Proposal•The association has lost kids over the years for a variety of reasons.•Body Contact, Commitment, Cost, “Politics”•Proposal was submitted and accepted by board to create and operate a recreational hockey league.•The league would involve less ice, more games and no body contact.


Recreational League Proposal•No addition fees from the registration fee.•No Canteen shifts if applicable.•No commitment, the league will go on with or without players.•Focus will be primarily on fun and not on development although there will be opportunities to develop.


Recreational League Proposal•There is a lot of work to be done.•This is a good chance to bring back kids to the game!•Formation of a sub-committee to report suggestions and work out logistics of making this league a viable option.•We will need Volunteers……………


Canteen Feasibility•Assn. Expenses for Operation: $44,933.06•Revenue: $61,876.90•Profit: $16,343.84•Concession Manager Salary: $5407.50•Association Profit: $11,536.34•Works out to $23.50 per player at 490 kids•Membership Vote on Future of Canteen.


Enhanced Accountability•All members of BMHA are responsible for the success of the organization•The current culture of the organization supports “us vs. them” mentality.•The success of the organization is totally dependant on how it works together.•All levels of BMHA need to recognize the need for improvement


Enhanced Accountability•All board spending requires documentation to support a particular program, no more throwing money around without pre-determined goals and outcomes.•Coaches held accountable for actions through an assessment including surveys, previous discipline, referee feedback, and their ability to work with the Board and other coaches.


Enhanced Accountability•Players held accountable for their actions on and off the ice. The players are the most prominent representatives of BMHA.•Parents held accountable for their actions in the stands, abuse of officials and opposing teams and other parents.


Coaching Incentives•Coaches play a major role in the BMHA.•Very little done in the past to recognize or support our Coaches.•Head Coach Incentives:

Discount on Fees?Purchase of clothing/equipment?Suggestions?


Board Member Responsibilities•All positions will be 2 year terms alternating years.•Members must attend monthly board meetings.•Make unbiased decisions on what is best for the association and not only your child.•Address player, parent, and coaching concerns within the division.•Identify a means of team selection.•Select coaches and act as a liaison with the Board


Board Compensation/Incentives•Currently board members receive $15 for meeting up to 3 hours in length and $30 for meeting over 3 hours long.•Is the compensation fair?•Are there alternatives?•Suggestions? Questions? Concerns?


Success of our Organization•6 Key Areas that are essential to a progressive and modern association;– Communication: Players, Parents, Coaches, Board– Consistency: Everywhere/Everyone!!– Organization: At all levels!– Culture: Passion, Excitement, What does it mean to

be a Baron?– Accountability: Everyone in the organization plays a

major role in this as well.– Leadership: Everyone needs to be a leader!


Open Discussion•Questions?•Concerns?•Comments?•Did you like the format of this meeting?•Are we on the right track to make meaningful change?

battlefords minor hockey association annual general meeting april 15, 2015 7:00pm

Documents

atom hours

pmannual general meetingagenda

midget hours

bantam hours

initiation hours

novice hours

atom aa hours

midget aa hours