be better diane - monitoring evaluation
TRANSCRIPT
-
8/3/2019 Be Better Diane - Monitoring Evaluation
1/15
Monitoring, Evaluation &
Outcomes
How to Identify your Outcomes
Monitoring & Evaluating Progress
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
2/15
Session Outline
What is an outcome Identifying and developing outcomes
What is Monitoring Why monitor How to monitor What is Evaluation
Why Evaluate
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
3/15
Outcome Funding
Increasingly becoming the norm for fundersincluding the Big Lottery
What is an outcome? The results that you hope your activity/intervention
will make The changes/differences that your project will make
to the people/area involved Relevant to the activity being delivered Language includes improve, decrease, increase,
develop, sustain
We dont purchase an activity, we purchaseresults- BLF
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
4/15
Difference between Outputs and
OutcomesAn output is the direct product of any
activity delivered e.g. number of classes
taughtAn outcome is the benefit or change for
participants after the activity e.g. new
knowledge, increased skills
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
5/15
Developing an Outcome
An outcome must be SMART Specific - who or what will change, how much change
or benefit is expected, when will change occur
Measurable - can you measure the outcome
Achievable - create a baseline to see where you arestarting from, dont over-estimate the probableoutcome
Realistic - be realistic in the potential achievement
Time Bound - identify timescales for achieving youroutcome - milestones should be identified
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
6/15
Developing an Outcome
Think about the AIM, the intendedOUTCOMES and the ACTIVITIES you will
do to reach those outcomes What needs to change for your project to
reach its overall aim
What activities will be delivered to helpyou achieve those changes
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
7/15
Case Study - The Riley Readers
Aim - to increase literacy among teenagers Needed to achieve 2 outcomes in pursuit of their
aim
Teenagers had the desire to read more (softoutcome)
Teenagers had greater access to books (hardoutcome)
Two activities established to achieve theseoutcomesA free library
A reading club
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
8/15
What is Monitoring
All organisations collect records and notes ofwhat they are doing.
This simple checking becomes MONITORINGwhen the information is collected in a planned,organised and systematic way
Monitoring information is collected at specifictimes when you bring this information togetherto help you assess progress you start toEVALUATE
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
9/15
Why Monitor
Allows you to check the progress of yourwork on a regular basis
For accountability - allows you to provesuccess and progress
Funders will frequently ask in applicationshow you intend to monitor your projects
activities Funders may require regular updates on
data collected
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
10/15
How to Monitor
Think about ways of collecting informationthat will best fit your project
Be clear about who will collect each pieceof information, even at the applicationstage
Make sure that workers know why theyare collecting the information
Develop a monitoring system
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
11/15
Case Study - The Riley Readers
Undertook initial research to generate baselinedata which they could compare future trends
Data collected How many books the library had available on a daily
basis
How many teenagers borrowed library books
How many teenagers attended the book club
Interviewed readers
-
8/3/2019 Be Better Diane - Monitoring Evaluation
12/15
What is Evaluation
Process of asking questions about yourproject
Gathering evidence of your projectseffectiveness, difficulties etcAnalysing the evidence and your project
Being prepared to act on the results Monitoring is routine and on-going butEVALUATION is an in-depth study
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
13/15
Why Evaluate?
Provide focus to your project Improve practice and delivery
Provide feedback to funders Show what difference your project has
made
Influence others - help with fund-raising Motivate staff, volunteers and participants
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
14/15
What do you Evaluate?
Differences you want your project to make(outcomes)
What are the services on offer (outputs) How well the services are being delivered
(processes)
Be Better @ Funding
-
8/3/2019 Be Better Diane - Monitoring Evaluation
15/15
Case Study - The Riley Readers
Evaluation List of all verbal responses to questionnaires
20% read more since joining the club; but
40% hadnt read more but had made new friendsAsked questions about their service
Are there enough non-fiction books? Is the club room suitable for reading/concentrating?
Change Practice - used the evaluation info: Realised that they needed to focus more on thereading and less on the social aspects of the club
Enabled them to improve their service
Be Better @ Funding