bharat sanchar nigam limited (a government of india

Tender. No: TT/MVT/23-53/VIP-SPL/2020-2021 dated 12-10-2020

SECTION- I

BHARAT SANCHAR NIGAM LIMITED(A Government of India Enterprise)

Office of the Chief General Manager Telecom., BSNL, TT Circle, “ DoorsancharBhavan”, Nampally Station Road, Abids, Hyderabad–500 001.

************************************************************************From: ToAssistant General Manager(MVT) _________________________________O/o Chief General Manager Telecom., ____________________________________BSNL, TT Circle, “ Doorsanchar Bhavan” ____________________________________Nampally Station Road, Abids ___________________________________Hyderabad –500 001.


Sub:- Tender Document For “Hiring of Non A/c, A/c and Luxury cars on occasional use& VIP visits only by the O/o CGMT BSNL, TT Circle, Hyderabad.” through e-procurement.

Please find herewith the tender document in respect of above mentioned tender whichcontains the following sections.

TABLE OF CONTENTS

Section Title Page. no

I Detailed Notice Inviting Tender(DNIT) 3

II Scope of Work 4

III Service Provider’s obligations 6-8

IV(A) General (Commercial) Conditions 9-18

IV(B) E-tendering Instructions to Bidders 19-22

V(A) Schedule of Requirement of Hired Vehicles 23

V(B) Financial Offer for the Hired Vehicles 24

Annexure-1 Financial Bid 25

Annexure-2 Technical Bid 26

Annexure-3 Statement of Vehicles owned by the bidder 27

Annexure-4 Performance Security Bond proforma 28

Annexure-5 Letter of Authorization for attending Bid Opening 30

Annexure-6 Format of Duty Slip of Hired Vehicle 31

Annexure-7 Certificate of Non participation of near relatives 32

Annexure-8Certificate regarding downloading of tender document frominternet.

33

Annexure-9 Check List 34

of 34 Signature of the Tenderer (With Seal)


Interested Travel agencies/bidders may submit their offers to Assistant General Manager(MVT ) % CGM., BSNL, TT Circle, Doorsanchar Bhavan, Room No.004,Hyderabad by means ofonline bids only in Electronic Tendering process at the portal detailed in ‘Special Instructions toBidders for E- Tendering’ on or before 14:30 hours of 09-11-2020.

Last date for submission of e-tender on or before 14:30 Hrs of 09-11-2020

Date of Opening of the Technical bids 14:30 Hrs of 10-11-2020Date of Opening of the Financial bids - will be intimated laterCost of the Tender Document is Rs 590 /-(Rs.500/-+Rs.90/-GST)Estimated value of the tender is Rs.7,00,000/-(Rupees Seven Lakhs Only)

Value of the Bid Security (EMD) is Rs.14,000/-(Rupees Fourteen Thousand Only)

Tender document may be downloaded from our website https://etenders.gov.in /www.telangana.bsnl.co.in

Assistant General Manager (MVT )% CGM., BSNL, TT Circle,

Doorsanchar Bhavan, Room No.004Hyderabad – 500 001.

(Phone No.040-2320 4120)


http://eprocurement.synise.com/bsnl1/ap/

http://bsnl.etenders.in/


SECTION-1

DETAILED NOTICE INVITING TENDER (DNIT)

On behalf of Chief General Manager, Bharat Sanchar Nigam Limited, TT Circle, HyderabadDigitally sealed tenders are invited through e-tendering process from the prospective ServiceProviders having minimum 8 vehicles should own or have company lease sufficient number ofcommercial vehicles. Out of which 4 must be Tiago/Ritz, Swift Dzire or equivalent model. Onemust be multi utility vehicle (Tata Spacio) and 3 must be Luxury vehicles ( Etios, Corolla, Innovaetc.,) registered as commercial vehicles and also hold a valid experience certificate of one yearbefore the date of NIT from competent authority or any PSU / Central / State Govt. or reputedprivate companies / firms for having executed similar contracts of providing at least 5 dieseldriven commercial vehicles (Taxi Plate). Tender document can be obtained by downloading it from the websiteshttps://etenders.gov.in / www.telangana.bsnl.co.in / .The bidders are required to submit thetender fee amount through DD/ Banker’s cheque for an amount of Rs.590/- (Rupees FiveHundred and Ninety only) in this office in addition to Bid security for an amount of Rs.14,000/-(Rupees Fourteen Thousand Only), failing which the tender bid shall be left in archive,unopened/ rejected.

The payment will also be accepted in the form of Crossed Demand Draft drawn on anyNationalized/Scheduled Bank in favour of Accounts Officer(Cash), % CGMT, BSNL, TT Circle,Hyderabad or by paying Rs. 590/- in the cash counter of % CGMT- 4th floor Doorsanchar Bhavan,Hyderabad

Bidders shall have to deposit Rs.14,000/- (Rupees Fourteen Thousand Only) as BidSecurity (EMD) in the form of Demand Draft/Bankers Cheque drawn on any nationalized/scheduled bank in favor of Accounts Officer(Cash), % CGMT, BSNL, TT Circle, Hyderabad

Availability of Tender Document: The Tender document shall be available in the websitesfor downloading from 19-10-2020 onwards upto 14.30 Hrs of 09-11-2020. Physical copy of thetender document would not be available for sale.

Note : 1) The Tender document shall be available for download upto 05 minutes before its closing time and date.2) All computer generated documents should be duly attested/ signed by the bidder/vendor organization.


http://www.tenders.gov.in/




Schedule to the Invitation of Tender

1. Designation and address of the authority Inviting tender: Chief General Manager

Telecom., BSNL, TT Circle, “ Doorsanchar Bhavan”, Nampally Station Road, Abids,

Hyderabad–500 001.

2. The estimated value of the tender: Rs.7,00,000/-(Rupees Seven Lakhs Only)

3. Tender No. Tender. No: TT/MVT/23-53/VIP-SPL/2020-21 dated 12-10-2020

4. Last date &Time for submission of tender/bid in the online: 14.30 Hrs. of 09-11-2020

5. Time and date of Opening of technical bid: 14.30 Hrs. of 10-11-2020

6. Minimum Validity of Tender offer: 180 days from the date of opening.

7. No. of vehicles required: As per requirement

8. Duration of contract: One Year with an option of extension for one more year or part

thereof in half yearly installments at the same rates, terms and conditions as per the

requirement of BSNL subject to extension of agreement and bank guarantee for the

extended period.

9. Total Number of pages of tender document ….. 34

Assistant General Manager (MVT )% CGM., BSNL, TT Circle,

Doorsanchar Bhavan, Room No.004Hyderabad – 500 001.

(Phone No.040-2320 4120)



SECTION-II SCOPE OF WORK

The Bidder is required to provide commercial vehicles fully conforming to RTA / RTOregulations along with fuel, driver, and carry out periodical maintenance and execute the workthrough their supervisor.

The following work rate is on occasional use and VIPs / High Designators visits.

Time & KM HireSlab

Requirement of vehiclesNon-A/c Tiago/Ritz/Swift

Dizire/ MUV (Tata Spacio) /

Bus and AC Luxuryvehicles

No. of vehicles(As per requirement)

No. of days (As per VIPvisits /Officersprogrammes,

meetings / seminars etc.

8 Hrs. – 80 KMs

4 Hrs. – 40 KMs

2 Hrs. – 25 KMs

Quantity :: Estimated number of vehicles to be hired is 1 to 25 vehicles shall be hiredfrom the empanelled Service Providers. However, it should be already noted that BSNLshall place the order only as per the actual requirement from time to time (notregularly and only on occasionally). The additional requirement for short period tomeet the “peak operational requirement” if any on day to day basis also to be met withthe same rate quoted for regular work.

Duty slips to be printed as per (Annexure-6 of the Bid document) and seriallynumbered by the Service Provider. As per duty slips and bills can be preferred onfulfillment of either of conditions in respect of hours / kms in a particular slab.

Accuracy meters :: The meter reading should tally with the actual KMs run at anyinstant and authorized officer shall have full powers to check up the meter for itscorrectness and to take action accordingly, which may even lead to termination ofcontract.

Obligations/responsibilities of service provider as in Section III and General( Commercial) conditions envisage as in Section IV(A), specifying the work in detailed manner are to be followed scrupulously.



SECTION-III

SERVICE PROVIDER’S OBLIGATIONS

1. Service to be provided is supply on demand vehicles with licensed drivers, registered ascommercial vehicles on hiring basis for running within the jurisdiction of Hyderabad,Secunderabad ,Rangareddy and surrounding Districts. The essence of the contract is to providePrompt, Punctual, Efficient, Safe, Courteous and Quality hired vehicle Services.

2. Quantity of Vehicles to be hired are shown in the Scope of Work (Section-II). However BSNLshall place the order only as per the actual requirement from time to time from the eligibletransporters/successful bidders as per Caluse-7 of Section-IV of Bid Document.

3. Duty Hours: Actual duty hours shall be specified by the users/BSNL of the vehicles asrequired.

4. Notice period for supply of vehicles shall be one day in advance or One hour in advance foradditional requirement during office hours. Telephonic intimation/SMS shall be considered asnotice.

5. Reporting Place for vehicles is within the jurisdiction of Hyderabad, Secunderabad,Rangareddy. Actual place of reporting shall be specified by the users of the vehicles.

6. Counting of Distance will be from the starting point of the user and closing at the pointwherever user completes his / her travel. The distance covered in each way between userdelivery address and the garage/ normal parking place will be allowed on actual basis or 5KMs whichever is less.

7. Accuracy of Meters will be checked periodically by any authorized officer of BSNL and reservesthe right to get the meter calibrated or checked at any time at his sole discretion and in theevent of any error/fault in the meter being noticed, the bill for the journey undertaken(including those undertaken earlier) would be adjusted, besides any other penal action asdecided by BSNL, which may even lead to termination of Contract.

8. Miscellaneous Conditions: - Service Provider should comply with the following:

(i) Telephones- Telephones, where requisition of vehicles can be conveyed all the 24 hrs.All the telephone Numbers must be specified in the bid.

(ii) Identity Cards- Proper Identity Cards after verifying the antecedents of his drivers’thro’ Local Govt. offices.

(iii) Documents of vehicles- The attested copy of R/C Book and the Insurance policy ofvehicles supplied under this contract should be submitted to the authorized person ofthe BSNL and will be subject to scrutiny.

(iv) Uniforms- provide his employees uniforms as required under the rules which shall beworn by them all the time while on duty.



(v) Statutory Requirements- It is desirable to have the Registration with EPF, ESI Code,GSTIN, PAN etc. However, if the Service Provider does not possess any or all theabove, they should obtain the same if required by law to execute this service,within one month of commencement of Contract.

(vi) Govt.Tax / Levy / Duty other than GST for plying the vehicles in Hyderabad,Secunderabad ,Rangareddy and surrounding Districts. will be borne by the ServiceProvider.

(vii) Parking/Toll Charges, if any, may be claimed by producing valid Parking /Toll slips .

(viii) Drivers attested copy of driving license should be submitted during the contractualperiod.

(ix) Consumables like lubricants, Tyres, battery and repairs, maintenance, taxes,insurance, etc. will be to the Service Provider’s liability.

(x) Assign driving to only qualified experienced licensed drivers and also assume fullresponsibility for the safety and security of the officers/officials and store items.

(xi) Duty Slips to be printed and serially numbered by the Service Provider and shouldensure that at the end of the duty the duty slips are completed and signed by theusers. (Annexure-6).

(xii) Vehicles Up-keep shall be in good condition along with good and clean Seat covers &curtains. Vehicles so hired may be inspected by a pre-designated committee of BSNLofficers with reference to good/properly maintained vehicle including cabin,upholstery, seats etc.

(xiii) As per duty slips, KMs and Hours / Slabs chargeable distance will be calculated.

9. Debarring Conditions:-(i) No vehicle should be supplied having registration in the Name of employee of BSNL or

their close relative and a Certificate to this effect be given on the body of bill whilesubmitting claim.

(ii) No sub-contracting of the Service allotted is permissible by BSNL. The near relatives ofall BSNL employees either directly recruited or on deputation are prohibited fromparticipation in this tender.

(iii) The tampering of meter reading, vehicle usage timings, overwriting of Summary / logsheet and misbehavior of driver while on duty shall be viewed seriously, leading to evencancellation of contract.

(iv) Service Provider shall not engage any person below 18 years of age.

10. BSNL will not have obligation:-(i) No liability whatsoever for payment of wages/EPF/ESI/salaries other benefits and

allowances to his personnel that might become applicable under any Act or Order ofthe Govt. in this regard and the Service Provider shall indemnify BSNL against any/allclaims which may arise under the provisions of various Acts, Government Orders etc.



and any breach of such laws or regulations shall be deemed to be breach of thiscontract.

(ii) No direct or indirect liability arising out of such negligent, rash and impetuous drivingwhich is an offence under section 29 of IPC and any loss caused to BSNL have to besuitably compensated by Service Provider.

(iii) Not be responsible for theft, burglary, fire or any mischievous deeds by his staff. (iv) Service Provider shall be the employer for his workers and BSNL will not be held

responsible fully or partially for any dispute that may arise between the serviceprovider and his workers.

11. Penalty for breach of terms & conditions: (i) In case of break down, after it’s reporting for duty, the vehicles will have to be replaced

by same type immediately or not more than one hour. In case of non-availability ofsuitable vehicle a penalty up to Rs.200/- may be imposed in addition to deduction ofpro-rata basis for the period. If the number of break downs exceeds three times in amonth, a penalty of Rs.300/- per break down shall be imposed thereafter.

(ii) In case of non-availability of vehicles to requirement, action will be initiated as perthe Section-III of clause-iv & v below.

(iii) If the vehicle provided by the Service Provider is found to be not in good condition orwithout proper document; the vehicle may be rejected and sent back. No paymentshall be made on account of such rejection. However in case of dispute the decision ofCGMT. BSNL ,TT Circle, Hyderabad would be final.

(iv) No payment will be made for vehicles supplied by the Service Provider older than 2017year Model.

(v) The service provider should not refuse to provide vehicles against BSNL’s requirementand on each refusal a penalty of Rs.1000/- shall be imposed and the amount deductedfrom the running bills beside any other action which may even lead to termination ofcontract.



SECTION-IV(A)GENERAL ( COMMERCIAL) CONDITIONS

1. Bidder Eligibility:

1.1 The bidder should have at least One year experience certificate of satisfactory performance in similar services preferably with Government /Public Sector or reputed Private Ltd. Companies / Firms during last five years from the date of NIT.

1.2 The bidder should own or have on company lease sufficient number of commercial vehicles( Minimum-8(Eight)) out of which FOUR must be Tiago/Ritz/Swift Dzire or equivalent model,one must be Tata Spacio and THREE must be luxury vehicles registered as commercial vehiclesin their names or Firms name for the use as commercial Vehicles. ( At least TWO No’s Non-ACvehicles and TWO no’s Luxury cars must be registered on their name /Firm’s name and notolder than year of make 2017. The full details of the vehicles and a clear declaration that thefirm will be able to supply commercial vehicles of 2017 year model or subsequent year modelshall be provided. The Proof of ownership (RC Book Xerox copy attested) should be producedwith tender.

2. Right to Accept or Reject: BSNL shall not be bound to accept the lowest or any tender and reserves to itself theright to accept or reject any bid or to accept whole or a portion of tender, as it may deemfit, without assigning any reason thereof and without incurring any liability to theaffected bidder(s) for the action of BSNL.

3. Bid Forms (Two Bid Format).

Tender document can be obtained by downloading from the websites https://etenders.gov.in /www.telangana.bsnl.co.in The filled in tender document should be submitted in https://etendersgov..in.The bidders are requested to follow the instructions available at Section IV(B)”E-tenderinginstructions to the bidders” for filling and submitting the on line bids.

3.1 Technical bid of the Tender will be opened in the presence of Bidders present on the due dateof i.e. on 10-11-2020 at 14:30 Hrs.

3.2 The Time, Date and Venue of the opening of FINANCIAL BIDS will be intimated only to thoseBidders, whose Technical Bid is accepted after evaluation of details and documents furnishedin Annexure-2. No correspondence in this regard will be entertained. All Columns should befurnished with relevant details and no column should be left blank. Incomplete bids are liableto be rejected

3.3 Bidder shall furnish the documents as per Technical Bid Form at Annexure-2. Submission ofdocuments mentioned in Technical Bid are mandatory.

3.4 Rates should be quoted as per the financial offer for the Schedule of requirement & Hire charges at Section-V (B) and Annexure-1 should be filled and submitted. The format for






Financial Bid should not be changed in any manner. Addition/deletion/alteration of the text will automatically render the tender invalid and therefore, will be summarily rejected.

3.5 Demand Draft/Bankers Cheque drawn in favour of Accounts Officer (Cash),O/o CGMT, TTCircle, BSNL, Hyderabad from any Nationalized/scheduled Bank for an amount of Rs.14,000/-(Rupees Fourteen Thousand Only) as Bid Security (EMD) should be submitted to AGM(MVT),O/o CGMT, TT Circle, BSNL, Hyderabad

3.6 The bidder is requested to examine all instructions, forms, terms and specification in theBid documents. Failure to furnish all the information required as per Bid Documents orsubmission of the bids not substantially responsive to the Bid Documents in every respect willbe at the bidder’s risk and may result in rejection of the Bid.

3.7 A prospective bidder requiring any clarification on the Bid document shall notify thepurchaser in writing. The purchaser shall respond in writing to any request for theclarification of bid document which it receives not later than 10 days prior to the date ofopening of Tender.

3.8 At any time, prior to the date of submission of bid, BSNL may, for any reason whether atits own initiative or in response to a clarification required by a prospective bidder, modify thebid documents by amendments.

3.9 The amendments shall be notified in writing to all prospective bidders and theseamendments will be binding on them.

3.10 The bidder shall bear all costs associated with the preparation and Submission of the bid.BSNL in no case be responsible for these costs regardless of the conduct or outcome of thebidding process.

4. Bid opening

BSNL shall open the Technical bid containing documents detailed as per SectionIV(A) clause(3.4) of (General(Commercial) Conditions in the presence of bidders or their authorizedrepresentative who wish to be present at the time of opening of bids on due date.Authorization letter to this effect shall be submitted by the bidder before they are allowed toparticipate in bid opening (Format is given in Annexure-5). After scrutiny and evaluation ofthe Technical Bids, the BSNL will shortlist those who are eligible and the date of opening ofFinancial Bid will be intimated later on. The financial bid will be opened only in those casesthat fulfill the eligibility conditions and furnish all documents as given in Technical Bid.

If the date of opening of the bid happens to be a holiday for BSNL for any reason, the bid willbe opened on the next working day at the same time & venue. Any change in bid openingdate due to unavoidable reasons will be intimated to all the bidders separately.

5. Bid Evaluation: Technical Bid shall be evaluated as per Annexure-2 and Annexure-3 and Clause-3 of Section – IV(A).

5.1 Financial bids shall be evaluated to determine whether they are complete, whether anycomputational errors have been made whether documents have been properly signedand whether bids are generally in order.



5.2 If there is a discrepancy between words and figures the amount in words shall prevail.Prior to detailed evaluation, BSNL will determine the substantial responsiveness of eachbid to the bid document. A substantially responsive bid is one, which conforms to all theterms and conditions of bid document without material deviation. A bid determined assubstantially non-responsive will be rejected by BSNL.

5.3 The procedure adopted for comparison of substantially responsive bids shall be on the total cost of higher of the services for all types of vehicles as per Section-II Scope of work. Inclusive of all levis and charges (pertaining to the supplied vehicles) as indicated in Schedule at Section-V of the Bid document. If any bidder is not quoting for all types ofvehicles (i.e, A,B,C,D,E,F,G,) then comparison of total cost of similar types for which the bidder has quoted should only be considered. (Ex. If a bidder has quoted for types A,B,D only but has not quoted for Type C then the total cost of comparison will be total of A+B+D. The cost of C should be compared among the bidders quoted for it).

5.4 BSNL intends to limit the number of technically and financially responsive bidders to 1 (one) from the list of such bidders arranged in the increasing order of their evaluated prices starting from the lowest price for the purpose of ordering against the tender.

5.5 BSNL shall evaluate as per the evaluation formula mentioned for each category of Non A/c vehicles and in respect of A/C vehicles for deciding the L-1bidder on the basis of the quoted rates for 8 Hrs. – 80 Kms. only from each category.

5.6 The bidder should invariably quote for all the categories as per Section-V(B) of the Bid Document.

6. Award of Contract BSNL shall consider placement of letter of intent to the bidders whose offer has been

found technically, commercially and financially acceptable. The bidder shall within 2 weeks ofissue of letter of intent, give his acceptance along with performance security in conformity withSectionIV(A) clause-17 of General(Commercial) Conditions as per format shown in Annexure-4of bid document.

7. Right to vary quantities and Value.Required quantities of services will be specified from time to time as per

requirement. BSNL reserves the right at the time of award of contract to increase ordecrease upto 25% of the required quantity of services specified in the schedule ofrequirements without any changes in hiring charges of the offered quantity and otherterms and conditions.

8. Signing of Contract8.1 Signing of Agreement shall constitute the award of hiring contract on the bidder.8.2 Upon the successful bidder furnishing the Performance Security, the BSNL shall discharge its

bid security in pursuant to Clause 12. 8.3 Service Provider should sign on each page of the Bid Document. 9. Annulment of Award

Failure of the successful bidder to comply with the requirement of Clause 8 shallconstitute sufficient ground for the annulment of the award and forfeiture of the bidsecurity in which event BSNL may make the award to any other bidder at the discretion ofBSNL or call for new bids.



10. Period of validity of bids(i)The bid shall remain valid for 180 days after the date of opening of bids. A bid valid fora shorter period shall be rejected by BSNL as non-responsive.(ii) A bidder accepting the request of BSNL for an extension to the period of bid validity, inexceptional circumstances, will not be permitted to modify his bid.

11. Bid Price.

11.1 The supplier shall quote price as per schedule given in Section V (B) Financial Officer forHired Vehicles. The composite price should include all type of Taxes, excluding GSTIN,as applicable from time to time. However, the basic unit price needs to be individuallyindicated against the supply under the contract.

11.2 The bidder / Service Provider should invariably quoted for all the categories as per Section-V(B) of the bid document.

11.3 The price quoted by the bidder shall remain fixed during the entire period of contractand shall not be subject to variation on any account. A bid submitted with an adjustableprice quotation will be treated as non- responsive and rejected.

12. Bid Security12.1 Pursuant to clause 3.5, the bidder must deposit an amount of Rs.14,000/- (Rupees

Fourteen Thousand Only) as Bid Security. The Bid Security shall be in the form of Demand Draft/Bankers Cheque drawn on any Nationalized/ Scheduled bank in favour of Accounts Officer(CASH), O/o CGMT, TT Circle, BSNL, Hyderabad. The security deposit will not earn any interest.

12.2 The successful bidder’s security deposit (Bid Security) will be discharged upon the bidder’s acceptance of the award of contract satisfactorily in accordance with SectionIV(A) clause-17 of General(Commercial) Conditions on furnishing the performance security.

13. The Bid Security may be forfeited:13.1 If bidder withdraws his bid during the period of bid validity specified by the bidder in the

bid form.13.2. If the successful bidder fails

i) to sign on contract in accordance with clause 8 of Section IV(A)ii) to furnish the performance security in accordance with clause 17 of Section IV(A)iii) A bid not secured in accordance with para 11.1 shall be rejected by the BSNL as Non-responsive at the bid opening state and returned to the bidder unopened.iv) The bid security of unsuccessful bidder will be discharged/returned as early as

possible as but not later than 30 days after the expiry of the period of bid validity.

14. Terms of Payment: 14.1 The payment shall be made within 30 working days from the date of receipt of the

bill in respect of vehicles engaged on daily basis shall be submitted in duplicate to the authority specified in contract along with completed duty slips duly signed by the user. The admissible GSTIN has to be shown separately in the bill. A copy of GST paid challan for the previous month / quarter as the case may be should be produced along with the bills for payment. In case, the bills are not submitted to BSNL as per above schedule, it will not take responsibility for delay in payment.



14.2 It should be ensured that there is no over – writings in the duty slips.

15. Clause by clause compliance.A clause by clause compliance of service to be provided shall be given as per Scope of WorkU/S II and General & Commercial Conditions U/S-IV(A). In case of deviation a statement ofdeviation shall be given.

16. Duration/ Period of Contract: Normally contract will be awarded for 1 (one) year. However, extension for the next year/partthereof will be considered on Half yearly basis at the same terms and conditions keeping inview the satisfactory performance of the firm subject to extension of agreement and bankguarantee for the extended period.

17. Performance Security:17.1 The successful bidder shall be required to deposit an amount equal to 10% of the

Tendered value subject to maximum limit of Rs 5 lakhs within 2 weeks of conveying BSNL’s intention for accepting the bid as Performance Security.

17.2 Performance Security shall be submitted in the form of Bank Guarantee valid for 18 months issued by a Nationalized/Scheduled Bank in the Performa provided in Annexure-4 of the bid document on a Non-judicial stamp paper of appropriate value. The Performance Security can also be submitted in the form of Demand Draft drawn in favour of Accounts Officer(Cash),O/o CGMT, BSNL, TT Circle, BSNL, Hyderabad. The performance security deposit will not carry any interest. The Bank Guarantee. shall be extended by the bidder for the equivalent period of extension as and when conveys approval of extension of the agreement.

17.3 Performance Security will be discharged after completion of Service Provider’sperformance obligations under the contract.

17.4 If the Service Provider fails or neglects any of his obligations under the contract it shall belawful for BSNL to forfeit either whole or any part of performance security furnished by the bidder as compensation for any loss resulting from such failure.

18. Termination of Contract 18.1 In case of any default by the Service Provider and in any of the terms & conditions

(whether General or Special), BSNL may without prejudice to any other right/remedy which shall have accrued or shall accrue thereafter, terminate the contract, in whole or inpart, by giving 2 clear working days notice in writing to the Service Provider.

18.2 All instructions, notices and communications etc. under the contract given in writing and if sent to the last known place of business, shall be deemed to be served on the date, even in ordinary course of post, these would have been delivered to the Service Provider.

18.3 Not withstanding anything contained herein, BSNL also reserves the right to terminate the contract at any time or stage during the period of contract, by giving two days notice in writing assigning any reason and without incurring any financial liability whatsoever to the Service Provider.



19. Termination for insolvencyBSNL may also by giving written notice and without compensation to the Service Providerterminate the contract if the Service Provider becomes unwilling, bankrupt or otherwiseinsolvent without affecting its right of action or remedy as hirer.

20. Insurance The Insurance cover protecting the agency against all claims applicable under the Workmen’sCompensation Act, 1948 shall be taken by the Service Provider. The Service Provider shallarrange necessary insurance cover for any persons deployed by him even for short duration.BSNL shall not entertain any claim arising out of mishap, if any, that may take place. In theevent of any liability/claim falling on BSNL, the same shall be reimbursed /indemnified by theService Provider.

21. Prices:21.1 The rates should be on daily basis as per KM’s slabs / Hours slab mentioned in the

Scope of work in Section-II.21.2 No price revision will be allowed during the contract period as it is occasional

requirement. The rate for extra per hour/ detention and extra per KM is to be indicated.21.3 Rates charged by the Service Provider for the services given under the contract shall not

be higher than the rates quoted by the Service Provider in his bid and approved by authority.

21.3 In case of any reduction of taxes and statutory levies (if any) during the contractual period, BSNL shall take the benefit of decrease in such taxes/duties for the services to be availed from the date of enactment of revised duties/ taxes.

21.4 In case of increase in taxes/ duties during the contractual period, BSNL shall be liable to revise the rates as per new taxes/ duties for the services to be availed for the remaining period of the contract.

22. Price Revision: No price revision will be allowed during the contract period as it is occasional requirements.

23. Miscellaneous Conditions: 23.1 BSNL reserves right to counter offer price against price quoted by the bidder.23.2 The bidder with the lowest evaluated price will be considered for about 30% of tendered

quantity and the balance quantity will be ordered on the remaining selected bidders on the lowest evaluated price. However, BSNL reserves the right for placement of full tendered quantity on the lowest bidder.

23.3 In case the date fixed for opening of bids is subsequently declared as holiday by the Government of India, the revised schedule will be notified. However, in absence of such

notification; the bids will be opened on next working day, time and venue remaining unaltered.

23.4 BSNL reserves the right to disqualify such bidders who have a record of not meetingcontractual obligations against earlier contract entered into with BSNL and blacklist such bidder / bidders for a suitable period in case they fails to honour their bid withoutsufficient ground.



23.5 BSNL may waive any minor infirmity or non – conformity or irregularity in a bid which does not constitute a material deviation, provided such waiver does not prejudice or effect the relative ranking of any bidder.

24. Force Majeure:If any time, during the continuance of this contract, the performance in whole or in part

by either party of any obligation under this contract is prevented or delayed by reason ofany war, or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods,explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (Hereinafterreferred to as events) provided notice of happenings, of any such eventuality is given byeither party to the other within 22 days from the date of occurrence thereof, neither partyshall by reason of such events be entitled to terminate this contract nor shall either partyhave any claim for damages against the other in respect of such on performance or delay inperformance under the contract shall be resumed as soon as practicable after such an eventmay come to an end or cease to exist, and the decision of BSNL as to whether the supplieshave been so resumed or not shall be final and conclusive, provided further that if theperformance in whole or part of any obligation under this contract is prevented or delayedby reason of any such event for a period exceeding 60 days either party may, at his optionterminate the contract.

25. ARBITRATION (Applicable in case of supply orders/Contracts with firms. Other than PublicSector Enterprise) (Not applicable in cases valuing less than Rs. 5 Lakhs).

Except as otherwise provided elsewhere in the contract, if any dispute, difference, question ofdisagreement arises between the parties hereto or their respective representatives or assignees.In connection with construction, meeting, operation, effect, interpretation of contract or breachthereof which parties unable to settle mutually, the same shall be referred to Arbitration asprovided here under:

(1) A party wishing to commence arbitration proceeding shall invoke Arbitration Clause by giving60 days notice to the designated officer of the other party. The notice invoking arbitration shallspecify all the points of disputes with details of the amount claimed to be referred to arbitrationat the time of invocation of arbitration and not thereafter. If the claim is in foreign currency, theclaimant shall indicate its value in Indian Rupees for the purpose of constitution of the arbitraltribunal.(2) The number of the arbitrators and the appointing authority will be as under:Claim amount (excluding claimfor counter claim, if any)

Number of arbitrator Appointing Authority

Above Rs.5 Lakhs to Rs.5Crores.

Sole Arbitrator to be appointedfrom a panel of arbitrators ofBSNL.

BSNL(Note: BSNL will forwarded alist containing names of threeempanelled arbitrators to theother party for selecting onefrom the list who will beappointed as sole arbitrator byBSNL)

Above Rs. 5 Crores 3 Arbitrators One arbitrator by each partyand the 3rd arbitrator, whoshall be the presiding arbitrator,



by the two arbitrators. BSNLwill appoint its arbitrator fromits panel.

(3) Neither party shall appoint its serving employees as arbitrator.(4) If any of the arbitrators so appointed dies, resigns, becomes incapacitated or withdraws forany reason from the proceeding. It shall be lawful for the concerned party/arbitrators to appointanother person in this place in the same manner as aforesaid. Such person shall proceed with thereference from the stage where his predecessor has left it both parties consent for the same;Otherwise, he shall proceed de-novo.

(5) Parties agree that neither party shall be entitled for any pre-reference or pendenteliteinterest on its claims. Parties agree that any claim for such interest made by any party shall bevoid.(6) Unless otherwise decided by the parties, Fast Tract procedure as prescribed in Section-29 B ofthe Arbitration Conciliation Act, 1996 for resolution of all disputes shall be followed, where theclaim amount is up-to Rs. 5 Crores.29B. Fast Track Procedure-(1) Not with-standing anything contained in this Act, the parties to anarbitration agreement, any, at any stage either *before or at the time of appointment of thearbitral tribunal, agree in writing to have their dispute resolved by fast tract procedure specifiedin sub-section(3).(2) The parties to the arbitration agreement, while agreeing for resolution of dispute by fast tractprocedure, may agree that the arbitral tribunal shall consist of a sole arbitrator who shall bechosen by the parties.(3) The arbitral tribunal shall follow the following procedure while conducting arbitrationproceedings under sub-section(1).(a) The arbitral tribunal shall decide the dispute on the basis of written pleadings, documentsand submissions filed by the parties without oral hearing;(b) The arbitral tribunal shall have power to call for any further information or clarificationfrom the parties in addition to the pleadings and documents filed by them;(c) An oral hearing may be held only, if, all the parties make a request or if the arbitraltribunal considers it necessary to have oral hearing for clarifying certain issues.(d) The arbitral tribunal may dispense with any technical formalities, if an oral hearing is held,and adopt such procedure as deemed appropriate for expeditious disposal of the case.(4) The award under this section shall be made within a period of six months from the date thearbitral tribunal enters upon the reference.(5) If the award is not made within the period specified in sub-section (4), the provisions of sub-section (3) to (9) of section 298 A shall apply to the proceedings.(6) The fees payable to the arbitrator and the manner of payment of the fees shall be such asmay be agreed between the arbitrator and the parties.(7) The Arbitral tribunal shall make and publish the award within time stipulated as under:Amount of Claim and Counter Claims Period for making and publishing of the award

(Counted from the date the arbitral tribunalenters upon the reference)

Upto 5 Crores Within 6 months (Fast Track Procedure)

Above Rs. 5 Crores Within 12 months

However, the above time limit can be extended by the Arbitrator for reasons to be recorded inwriting with the consent of parties and in terms of provisions of Act.



8) In case of arbitral tribunal of 3 arbitrators, each party shall be responsible to makearrangements for the travel and stay, etc., of the arbitrator appointed by it. Claimant shall alsobe responsible for making arrangements for travel/stay arrangements for the Presiding Arbitratorand expenses incurred shall be shared equally by the parties. In case of sole arbitrator, BSNL shall make all necessary arrangements for his travel/stay andthe expenses incurred shall be shared equally by the parties.9) The Arbitration proceeding shall be held at New Delhi or Circle Or SSA Headquarter (as thecase may be ).10) Subject to the aforesaid conditions, provisions of the Arbitration and Conciliation Act, 1996and any statuary modifications or re-enactment thereof shall apply to the arbitration proceedingsunder this clause.

II. Following Arbitration Clause may be incorporated in Contracts PO s, APO s, Tenders, EOLs, etc., between BSNL and Central/State Government (s) as the case may be in terms of DPEguidelines for settlement of commercial disputes between Public Sector Enterprises inter-se andPublic Sector Enterprises (s) and Government Department(s) through Permanent Machinery ofArbitrators (PMA) in the Department of Public Enterprises.

In the event of any dispute or difference relating to the interpretation and application of theprovisions of the contracts, such dispute or difference shall be referred by either party forArbitration to the sole Arbitrator in the Department of Public Enterprises to be nominated by theSecretary to the Government of India in-charge of the Department of Public Enterprises. TheArbitration and Conciliation Act, 1996 shall not be applicable to arbitration under this clause. Theaward of the Arbitrator shall be binding upon the parties to the dispute, provided, however, anyparty agreed by such award may make a further reference for setting aside or revision of theaward to the Law Secretary, Department of Legal Affairs, Ministry of Law & Justice, Governmentof India. Upon such reference the dispute shall be deiced by the Low Secretary or the SpecialSecretary/Additional Secretary, when so authorized by the Law Secretary whose decision shallbind the Parties finally and conclusively. The Parties to the dispute will share equally the cost ofarbitration as intimated by the Arbitrator.

Further, with regard to already signed/existing contracts, existing Arbitration clause forsole arbitrator can be invoked in case the parties valve, subsequent to disputes having arisenbetween them, the applicability of sub-section (5) of section 12 by an express agreement inwriting.

III. APPLICABLE LAW AND JURISDICTION:(a) The supply order for Goods 'or' Services, including all matters connected with this supplyorder shall be governed by the Indian law both substantive and procedural, for the time being inforce and shall be subject to the exclusive jurisdiction of Indian Courts at the place from wherethe Purchase Order has been placed.(b) Foreign companies, operating in India or entering into joint Ventures in India, shall have toobey the law of land and there shall be no compromise or excuse for the ignorance of the Indianlegal system in any way.

26. Set Off (Recovery of Sum Due): 26.1 Any sum of money due and payable to the Service Provider (including security deposit

refundable to him) under this contract may be appropriated by BSNL and set off the sameagainst any claim of BSNL for payment of a sum of money arising out of this contract or under any other contract made by Service Provider with BSNL.



26.2 In the event of said security deposit being insufficient, the balance of total amount recoverable, as the case may be shall be deducted from any sum due to the Service Provider under this or any other contract with Bharat Sanchar Nigam Limited. Should thisamount be insufficient to cover the said full amount recoverable, the Service Provider shall pay to Bharat Sanchar Nigam Limited on demand the balance amount, if any, due to Bharat Sanchar Nigam Limited within 30 days of the demand by BSNL.

26.3 If any amount due to the company is so set off against the said security deposit, the service Provider shall have to make good said amount so set off to bring the security deposit to the original value immediately by not later than 10 days.



SECTION IV(B)

E-tendering Instructions to Bidders

GeneralThe Special Conditions & instructions for using online Electronic Tendering System (eTS) adoptedby BHARAT SANCHAR NIGAM LIMITED through portal (website) https://etenders.gov.in/ 1. Registration of the Contractors/Bidders: All the Contractors intending to participate in thetenders floated online using Electronic Tendering System (ETS) are required to get registered onthe e-Tender Portal (website) https:// etenters.gov.in/. Only after the concerned officer of NICapproves the Registration / Empanelment of the contractor online, the contractor shall beallowed to participate in the tenders floated by BSNL using the Electronic Tendering System. Aftersuccessful Registration on above mentioned portal you’ll get a User ID and Password to access thewebsite. a. Viewing of Online Tenders: The contractors/bidders can view tenders floated on onlineElectronic Tendering System (ETS) hereinafter referred as “tendering System” through portal(website). They can view the details like online scheduled dates (Key Dates), Tender Notice, Termsand Conditions, drawing (if any) and any other information. To download through work flow, theyneed to login on to the above portal and can download the tender documents of an e Tender. b. Key Dates: The contractors/bidders can view the Online Scheduled dates of e tendering System(time schedule) hereinafter referred as “Key Dates” for all the tenders floated using the onlineelectronic tendering system on above mentioned portal (website).

c. The bidders are strictly advised to follow dates and time as mentioned in Key Dates of aparticular tender. The date and time will be binding on all the bidders. The bidders are required tocomplete the stage within the stipulated time as per the schedule (Key Dates) to continue theirparticipation in the tender. All online activities are time tracked and the system enforces timelocks that ensure that no activity or transaction can take place outside the start and end datesand time of the stage as defined.

d. The bidder should ensure that the status of a particular stage should be shown as“Completed” before the expiry date and time of that particular stage and they should possess acopy of receipt of completion of each stage to be performed from their end which should matchwith the status with their offer on online portal. It will be the sole responsibility of the bidder ifthe status of a particular stage is “Pending” till the expiry date and time of that stage and he isnot able to proceed further in the e-Tendering process. The Key dates are subject to change incase of any amendment in schedule due to any reason stated by the Department.

e. Obtaining a Digital Certificate and its Usage:i) On e-Tendering System the bids should be Encrypted and Signed electronically with a DigitalSignature Certificate (DSC)to establish the identity of the bidder on online Portal. The DigitalSignature Certificate (DSC) has two keys i.e. Public Key and Private Key. The Public Key is used toEncrypt (code) the data and Private Key is used to decrypt (decode) the data. The Encryptionmeans conversion of normal text into coded language whereas decryption means conversion ofcoded language into normal text. These Digital Signature Certificates (DSCs) are issued by an


https://etenders.gov.in/


approved Certifying Authority, by the Controller of Certifying Authorities (CCA India), Governmentof India.ii)The bidders may obtain Class III digital certificate from any Certifying Authority or Sub-Certifying Authority authorized by the Controller of Certifying Authorities on the portalhttp://cca.gov.in. iii)The Bid (Online Offer) for a particular e-Tender may be submitted only using the DigitalSignature Certificate (DSC), which is used to Encrypt (codified) the data and sign the Hash(Impression of your data) during the stage of Bid Preparation and Hash submission.In case, during the process of a particular e-Tender, the user loses his Digital Certificate (i.e. dueto virus attack, hardware problem, operating system problem), he may not be able to submit thebid online. Hence, the users are advised to keep their Digital Signature Certificates in safe custody.iv)Bidders participating in e-tendering shall check his/her validity of Digital Signature Certificatebefore bidding in the specific work floated online at the e-Tendering Portal (website). f) Tender Download: The Eligible Bidders can download the Tender Document online from abovee-Tendering Portal on or before the Key Dates mentioned in the e-Tender floated. g) Submission of Bid Hash of online bids:The bidders are required to prepare their bids on online e-Tendering Portal as mentioned above.During bid preparation the bidders have to send their Public Key of DSC hence they are advised toprocure DSCs at earliest to participate in the eTender. They are required to upload the scan copiesof Demand Draft for Tender Document Fees and Earnest Money Deposit. Also, bidders arerequired scan and upload any other documents related to their credentials and submit whereverasked online. The bidders have to prepare their commercial bid online during in this stage onlyand seal (Encrypt) and digital sign the online bid with their Digital Signature Certificates. TheBidders should take note of any corrigendum being issued on the web portal on a regular basis.They should view and note down or take a printout the Bid Hash submitted and ensure that itmatches during “Re-Encryption of Bids” stage. The bidders will not be able to change theirtechnical details and offer (rates) after expiry of due date and time on online portal. h) Generation of Super Hash: After the time of submission of Bid Seal (Hash) by theContractors/Bidders has lapsed, the bid round will be closed and a "Digitally signed tender Super-Hash" will be generated by concerned BSNL official. This is equivalent to sealing the tender box. i)Re-Encryption of Bids: Once the Generation of Super Hash stage is completed theContractors/bidders have to decrypt their bids as they are in encrypted mode by their DSC and re-encrypt with Department User’s Public Key which will be included in the e-Tender. During thisprocess they need use their DSC for decryption of Bids and signing of Bid Hash once again forsecurity. The electronic bids of only those Contractors/bidders who have submitted their bid seals(hashes) within the stipulated time, as per the tender time schedule (Key Dates), will be acceptedby the system. A Contractor who does not submit his bid seal (hash) within the stipulated timewill not be allowed to submit his bid (Re-Encryption). This stage could be considered as transfer ofcontrol to BSNL user. j) Opening of Tender (Electronic offers): The authority receiving the tenders or his dulyauthorized officer shall first open the "EMD Envelope" (if applicable) of all thecontractors/bidders and check for the validity of EMD and other Pre-Qualification Documentssuch as tender fee etc. if applicable submitted in the “EMD /Technical Envelope”, as required byBSNL. In case, the requirements are incomplete, the Technical Bid/Commercial (whichever isapplicable) of the concerned contractor received shall not be opened.



k) The authority shall then open the tenders submitted by the bidders online through the e-Tendering Portal (website). They will match the hash of each tender with the hash submitted bythe contractors during “Submit Bid Hash” and “Re-Encryption of Bids” stages. In the event of amismatch, the offer in question will be rejected after a due process of verification by concerneddivision of BSNL. l) Short listing of Bids (Electronic Offers): After the evaluation (online/manual) of a specificEnvelope (i.e. EMD or Technical) and offers submitted by contractors, the short listing process willbe executed on online e-Tendering Portal only. The result of such short listing process will beavailable online for viewing to bidders through their respective logins details. m) Details of Opened Tenders: The details techno commercial or financial details (whichever isapplicable) will be available for viewing online only by participating bidders in a particular tenderthrough their respective login details. 2. Bid related Information for this Tender:

The entire bid-submission would be online on eTS.Broad outline of submissions are as follows:-Submission of Bid Security/ Earnest Money Deposit (EMD) as per the key date.-Online Downloading the Tender Document as per the Key Date.-Online Submission of digitally signed copies of the Bids (Techno-Commercial and Financial) as perthe Key Dates. 3. Offline Submissions:The bidder is requested to submit the following documents offline to AGM (MM), Room No.309,3rdFloor, O/o CGMT, Telangana Circle, Hyderabad-500001 on or before the date & time ofsubmission of bids specified in covering letter of this tender document, in a Sealed Envelope. Theenvelope shall bear (name of the work), the tender number and the words ‘DO NOT OPENBEFORE’ (due date & time). 1 EMD -Bid Security in Original.2. DD/ Bankers cheque against payment of tender fee.3.Power of attorney in accordance with clause 14.3 of Section-4 Part A.4.A copy of the BID document in original duly signed on each page. 4. E-Reverse Auction: E-Reverse Auction would be conducted on unit /net cost to BSNL Value forbid evaluation, subsequently after the opening of the financial part. The following would beparameters for e-Reverse Auction.S. No. Parameter Value

1 Date and Time of Reverse-Auction Bidding Event Will be intimated to Technically Responsive bidders after opening of the Financial part

2 Duration of Reverse-Auction Bidding Event 1 Hour



3 Automatic extension of the ‘Reverse-Auction Closing Time’, if last bid received is within a ‘Pre-defined Time-Duration’ before the ‘Reverse-Auction Closing Time’

Yes

3.1 Pre-defined Time-Duration 5 minutes

3.2 Time-Duration of Automatic extension 10 minutes

3.3 Maximum number of Auto-Extensions 5 Automatic Extensions

4 Criteria of Bid-Acceptance ‘Beat on Starting last quoted Price’, as well as, ‘Beat on Rank-1 Bid Value’

5 Entity –Start-Price L1 Quoted price of each capacity of Power plant %

6 Minimum Bid-Decrement ………………..( Value in Currency) To be decided by BSNL

7 Display of ‘Pseudo Identity’ of Bidders during bidding period

To all Bidders, as well as, BSNL’s officers.

8 Display of Bidder's own current Rank Yes

Note: Parameters at S. No. 6 shall be confirmed after opening & evaluation of Financial bid parts. 5. Other InstructionsFor further instructions, the vendor should visit the home-page of the CPP portal(https://etenders.gov.in),The following ‘FOUR KEY INSTRUCTIONS for BIDDERS’ must be assiduously adhered to:1. Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tendersubmission deadline on ETS.2. Register your organization on ETS well in advance of your first tender submission deadline onETS3. Get your organization’s concerned executives trained on ETS well in advance of your firsttender submission deadline on ETS4. Submit your bids well in advance of tender submission deadline on ETS as there could be lastminute problems due to internet timeout, breakdown, etc. While the first three instructionsmentioned above are especially relevant to first-time users of ETS, the fourth instruction isrelevant at all times. 6. Minimum Requirements at Bidders end• Computer System with good configuration (Min P IV, 1 GB RAM, Windows XP)• Broadband connectivity.• Microsoft Internet Explorer 6.0 or above• Digital Certificate(s) for users.



SECTION-V (A)

SCHEDULE OF REQUIREMENT OF HIRED VEHICLES

Time & KMHireSlab

Requirement of vehiclesAC & Non-A/c

/Tiago/Ritz/Swift Dizre// MUV (Tata Spacio) /Bus and AC Luxury

vehicles or equivalent models

No. of vehicles(As per requirement)

No. of days (As perVIP visits /Officers

programmes,meetings / seminars

etc.

8 Hrs. – 80 KMs As per requirement4 Hrs. – 40 KMs

2 Hrs. – 25 KMs



SECTION-V(B)

FINANCIAL OFFER(Price Schedule)

Hire charges for vehicle includes all levies / Taxes if any but exclusive of GST. will be paid as applicable.

Type of Vehicle 8 Hrs-80

KmsRs

4 Hrs-40 Kms

Rs

2 Hrs-25 Kms

Rs

Beyond80Kms/40Kms

per one KMor out station

Beyond8/4 Hrs per

Hr Rs.

Drivers Batta Rs.

Before7AM &after 9

PM

Outstation

Nighthalt per

day

1 2 3 4 5 6 7 8 9

NON AC VEHICLES

a. Tiago/Ritz/Swift Dzire or equivalent modelb. Tata Spacio/ or equivalent model

A/C VEHICLES

c. Tiago/Ritz or equivalent modeld.Swift Dzire or equivalent modele. Etios/ Innova

f. Honda City

g.Toyota Corola / Skodah.Bus 22 seater

i.Bus 35 Seater

NOTE:-1.Service Provider should quote price, Excluding GST.2. No over writing / correction is allowed.



ANNEXURE-1FINANCIAL BID

Tender. No: TA/MVT/23-53/VIP-SPL/2021-22 dated 12-10-2020 ToAssistant General Manager(MVT) O/o Chief General Manager Telecom., BSNL, TT Circle, “ Doorsanchar Bhavan” Nampally Station Road, Abids Hyderabad –500 001.

Dear Sir,1. Having the conditions of contract and services to be provided Nos…………. the receipt of

which is hereby duly acknowledged, we, undersigned, offer to provide commercial vehicles inconformity with the conditions of contract and specifications for the sum shown in theFinancial offer for Hired vehicles vide Section V(B) attached herewith and made part ofthis Bid.

2. We undertake, to enter into agreement within one week of being called upon to do so and bearall expenses including charges for stamps etc and agreement will be binding on us.

3. If our Bid is accepted, we will obtain the guarantees of a Nationalized/ Scheduled Bank orDemand Draft drawn in favour of Accounts Officer (Cash), O/O CGMT, TT Circle, BSNL,Hyderabad, for a sum not exceeding 10% of the contract sum for the due performance of theContract valid for Eighteen Months(18) months.

4. We agree to abide by this Bid for a period of 180 days from the date fixed for Bid opening andit shall remain binding upon us and may be accepted of any time before the expiration of thatperiod.

5. Until an agreement is signed and executed, this Bid together with your written acceptancethereof in your notification of award shall constitute a binding contract between us.

6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequentreplacement.

7. We understand that you are not bound to accept the lowest or any bid, you may receive.

Dated this ……………………..Day of ………………2020 Signature of bidder

In capacity of Duly authorized to sign the bid for and on behalf of ……………..Witness ……………………………………………………………Address …………………………………….Encls: Schedule of Requirement & Hire charges



ANNEXURE-2TECHNICAL BID

(Format)SUB: Hiring of Non A/c, A/c and Luxury cars on occasional use & VIP visits only by the O/o CGMT BSNL, TT Circle, Hyderabad.” through e-procurement.

Tender Ref:_________________________________ Date: ________

To be filled in by the Bidder (enclose copy of documents to support your statement)

1. Name and Postal Address of the Bidder : Phone:

____________________________________ Mobile:

____________________________________ Fax:

____________________________________ E-Mail:

2.Is your concern Recognized / Registered: Yes No (Attach Photocopy as a proof)

Tick as applicable a. Recognized by Govt. of India as Tourist Transport operator

b. Registered under Companies Act c. Registered under Shops and Establishment Act d. Registered as firm e. Proprietorship / Any other category(please specify) f. Sister concern of ………………………….(please specify name)

3(a) Income Tax Permanent account Number (PAN) (attach Proof):

3(b) GSTIN (attach Proof):

4 Experience (attach performance Certificate from the Govt. / PSU Companies / Public Agencies / Firms./ Reputed companies : _________________________ Years

5 Detailed Statement of Registered commercial vehicles of 2017 and later model as per format atAnnexure-3.

6 Certificate on non participation of near relatives of BSNL employees.

7 Details of EMD paid :

8 Clause by clause compliance. All pages of the required documents are to be signed by the tendererand to be enclosed.

9 Certificate regarding downloading of tender document from internet.

Note: Please see Section III Clause 8 (v) statutory requirements

DATE

SIGNATURE OF THE TENDERER WITH SEAL



ANNEXURE-3 ( Format )

Statement of Vehicles owned by the Bidder (As per section-IV(A) Clause 1.2)

The bidder should own or have on the company lease taxi vehicles minimum > 8Out of which Tiago/Ritz/Swift or equivalent model(2 at least own / Firm’s name) must have > 4 Tata Spacio / MUV or equivalent model must have > 1AC Luxury (2 at least own / Firm’s name) must have > 3

BIDDER’S NAME: _________________________COMPANY’S NAME: __________________________

SL.NO

RegistrationNumber

Date ofRegistration

VehicleOwner’s

Name

Vehicle TypeTiago/Ritz/Swift

Dzire/Innova/ Spacio/ etc.,(please specify)

Remarks

NON A C Vehicles

1

2

3

4

5

A C Luxury Vehicles

6

7

8

9

10

DATE BIDDERS’S SIGNATURE OFFICE SEAL

Note: Use additional sheets if required.

Declaration:The details as above furnished are correct and true. I undertake to produce originalDocuments of the above said vehicles for verification as and when called for.



ANNEXURE-4

PERFORMANCE SECURITY BOND

In consideration of Bharat Sanchar Nigam Ltd., New Delhi (here in after called the BSNL, NewDelhi) having agreed to exempt _______________________________________________(here in after called the said Service Provider(S) from the demand of securitydeposit / earnest money of Rs. ______________on production of Bank Guarantee for Rs.__________For the due fulfillment by the said Service Providers of the terms & conditions to becontained in an Agreement in connection with the contract for supply of___________________________we,(name of the bank) ____________________(here in afterreferred to as “the Bank”) at the request of _________________________________ServiceProvider’s do hereby undertake to pay to the BSNL, ______________________an amount of notexceeding ___________________________________, against any loss or damage caused to orsuffered or would be caused to or suffered by the BSNL, ___________ by reason of any breach bythe said Service Provider’s of any of the terms & conditions contained in the said agreement.

2. We (name of the bank) ___________________________________________ do hereby undertaketo pay the amounts due and payable under this guarantee without any demur, merely on a demandfrom the BSNL, ____________________ stating that the amount claimed is due by way of loss ordamages caused to or would be caused to or suffered by the BSNL, ________________ reason ofbreach by the said Service Provider’s of any of the terms & conditions contained in the saidagreement or by reason of the Service Providers failure to perform the said Agreement. Any suchdemand made on the bank shall be conclusive as regards the amount due and payable by the Bankunder this guarantee where the decision of the BSNL, ________________ in these counts shall befinal and binding on the bank. However, our liability under this guarantee shall be restricted to anamount not exceeding Rs. ____________________________________.

3. We undertake to pay to the BSNL, _________________ any money so demanded not withstandingany disputes raised by the Service Provider(s)/supplier(s) in any suit or proceeding pending beforeany court or tribunal relating thereto our liability under the present being absolute and equivocal.The payment so made by us under this bond shall be valid discharge of our liability for paymentthere under and the Service Provider(s)/ supplier(s) shall have no claim against us for making suchpayment.

4. We (name of the bank) ______________________________________________further agree thatthe guarantee herein contained shall remain in full force and effect immediately for a period ofEighteen months (18) from date herein and further agrees to extend the same from time to time sothat it shall continue to be enforceable till all the dues of the BSNL,______________________under or by virtue of the said agreement have been fully paid and its claims satisfiedor discharged or till BSNL, ____________________certifies that the terms & conditions of thesaid agreement have been fully and properly carried out by the said Service Provider(s) andaccordingly discharges this guarantee.

5. We_____________(name of the bank) further agree with the BSNL, __________________ that theBSNL, __________shall have the fullest liberty without our consent and without affecting in anymanner our obligations here under to vary and of the terms & conditions of the said agreement orto extend time of performance by the said contactor(s) from time to time or to postpone for anytime to time any of the powers exercisable by the BSNL, _____________________ against thesaid Service Provider(s) and to forbear or enforce any of the terms & conditions relating to the saidagreement and we shall not be relieved from our liability by reason of any such variation, orextension being granted to the said Service Provider(s) or for any forbearance, and or any omissionon the part of the BSNL, ________________ or any indulgence by the BSNL, ______________to



the said Service Provider(s) or by any such matter or thing whatsoever which under the lawrelating to sureties would , but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or theService Provider(s) / supplier(s)

7. This guarantee shall be irrevocable and the obligations of the Bank herein shall not be conditionalto any prior notice by BSNL.

Dated: _________________________

For ______________________________________ (Indicating the name of the bank)

N.B. This guarantee should be issued on non-judicial stamped paper, stamped in accordance with thestamp act.



ANNEXURE-5

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING(To reach before date of bid opening)

To

Assistant General Manager(MVT) O/o Chief General Manager Telecom., BSNL, TT Circle, “ Doorsanchar Bhavan” Nampally Station Road, Abids Hyderabad –500 001.

Subject – Authorization for attending bid opening on 23.05.2018 in the Tender of “ Hiring of Non A/c, A/c and Luxury cars on occasional use & VIPvisits only by the O/o CGMT BSNL, TT Circle, Hyderabad.” through e-procurement.

Following persons are hereby authorized to attend the bid opening for the tendermentioned above on behalf of __________________________________________ (Bidder) inorder of preference given below.

Order of Preference Name Specimen Signature

I.

II.

Alternate Representative

Signature of bidderOr

Officer authorized to sign the bidDocuments on behalf of the bidder

Note: 1. Maximum of two representatives will be permitted to attend bid opening. In caseswhere it is restricted to one, first preference will be allowed. Alternaterepresentative will be permitted when regular representatives are not able toattend.

2. Permission for entry to the hall where bids are opened may be refused in caseauthorization as prescribed above is not received.

ANNEXURE-6



FORMAT OF DUTY SLIP

(Print name of the Company & Address)Sl No.………………..

Date……………………(To be filled by Service Provider)

1.Regn No. and Type of Vehicle : _____________________________

2. Name, Designation & Address of user : ______________________________

(to be filled by user)

1.Opening Meter reading ::

2.Kilometers run ::

3.Closing Meter reading ::

4.Starting time ::

5.User Reporting time ::

6.Total Hours ::

7.Closing time ::(i.e., reaching of garage / travel office )

8.User /Guest leaving time ::

9.Parking charges/Toll Tax ::

10.Instructions for next day, if any ::

Drivers Name and SignatureSignature of User



Annexure-7

(Certificate on Non-Participation of near Relatives in the tender called for hiring Hiring of NonA/c, A/c and Luxury cars on occasional use & VIP visits only by the O/o CGMT, BSNL, TTCircle, Hyderabad vide tender No: TT/MVT/23-53/VIP-SPL/2020-2021 dated 00-00-2020 asrequired under Section-III, Clause (9) of Bid-Document.

CERTIFICATE

I_________________________,S/O________________________,R/O______________________

_________________________ hereby certify that none of my relative(s) as defined in Section-III,

Clause (9) of Bid document is/ are employed in BSNL unit as per details given in Bid document.

In case at any stage, it is found that the information given by me is false/incorrect, BSNL shall

have the absolute right to take any action as deemed fit/ without any prior intimation to me “.

Signed ______________________

For and on behalf of the Service Provider

Name (caps) _______________Position ___________________Date _____________________



Annexure-8

Certificate regarding downloading of Tender document from Internet.

I/We_______________________________________ authorized signatory hereby declare that the

tender document submitted has been downloaded from the website https://etenders.gov.in /

www.telangana.bsnl.co.in and no additions /deletions /corrections has been made in the proforma

downloaded. Further if any modification in the tender schedule is noticed, the bid may be rejected

irrespective of that whether the tender is under evaluation of awarding stage or awarded or at any

stage as per the decision of the CGMT, BSNL, TT Circle, Hyderabad. The decision of CGMT,

BSNL, TT Circle, Hyderabad is final and binding on both sides. The EMD/SD paid by me can be

forfeited. I/We also declare that I/We have enclosed a DD/Bankers Cheque for

Rs__________dated__________drawn on __________________________towards the cost of

tender document with this bid.

Signature of the tenderer with seal





Annexure-9

CHECK LIST

The following documents are to be submitted though e-tender portalhttps://bsnl.etenders.in .

Tick in box Yes (Right) √—for No (Cross) X

1. Proof of purchase of Tender Document for Rs.590/- either by cash receipt/DD

2. Experience certificate of supplying hired vehicles to the reputed Organizations of public sector under takings / State Govt/ Central Govt in any one year during the last five years from date of NIT.

3. Bid security deposit(EMD)of Rs.14,000/-in the form of DD/Bankers Cheque drawn on any Nationalized/scheduled bank.

4. Copy of GSTIN registration certificate

5. Copy of PAN card duly self attested.

6. IT Returns Copy of last two years.

7. Copy of Power of Attorney to sign the Bid. Partnership deed in case of partnership firm.

8. Partnership deed in case of partnership firm.

9. Firm registration certificate10. List of Vehicles as Per Annexure-3

( Minimum of 8 out of which 4 Tiago/Ritz/Swift Dzire or equivalent model, 1 Tata Spacio or equivalent model (MUV) & 3 AC Luxury Vehicles)

11. Signature of Tenderer on each page of Bid Document

12. Non BSNL relatives Certificate

All the above documents are to be submitted duly attested by the Bidder

Signature with Seal of the Bidder

