Rs.500/- Auction (2017-18)

BIDDING DOCUMENTS FOR AUCTION OF SURPLUS/SPARE STORE ITEMS

PLACED AT CHAKRI AND DD (MAINT) OFFICE RAWAPINDI

NILLA

Bid Opening Dateadtjuly, 2017.

Name of Firm to Whom Issued

Bid Document No.

Dated:

NATIONAL HIGHWAY AUTHORITY 27-Mauve Area, G-9/1, Islamabad

Auction (2017-18)

NATIONAL HIGHWAY AUTHORITY (Establishment Directorate-Admn Wing)

NI 1.1 A.

CONTENTS

Description Page No

Notice for Auction 01

Terms & Conditions 2-3

Detail of Auctionable Items (Annex-A) 4-7

Application Form (Annex-B) 8-9

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NATIONAL HIGHWAY AUTI-i ORM

• Establishment Directorate

AUCTION NOTICE kk''•

National Highway Authority intends to auction of surplus stores as per following detail on "As is Where is" basis, detail of the same is given below:

• Descri • tion of Surplus items

Furniture & misc items Office Furniture, AC window, Geezer, Steel Almirah, R/Chairs, Visitor Chairs, Louver fan, Water dispenser, .Conference Table, Sofa sets etc. Computer items Computer, color printer, wires, printer deskjet printers, toner empty, USB printer fables, UPS, Mouse, LED monitor, La 'to es, other related items. Steel Scrap, Furniture, Computer items Fridge, Exhaust Fan, Fax Machine, Printer Scanner, Single Beds, (Iron Board, Bus Bay iron pieces, iron grill, guard rail in small & large pieces, 'Pedestrian Bridge complete & weight -31ton approx, Rate of iron scrap may please be quote in Per KG rate) and other misc items.

Place to seen auction-al/le items

\IEIA (= hakri Record Off i :e, Chakri

\HA hakri Record Offi :e, Chakri.

NI IP, 1 )D(M; tint) office, Rear 26No

Ch t R N'JIIA 1 )D(IVIiiirii) office "lear 2 6N o

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Detailed lists, terms & conditions and Applications R. ,:m are given in the Biding Jocuments which can be obtained from the office of Dy. Director (StoN.) NHA HQ on any working day during office hours on submission of a written request along with payment of Rs.500/- (Non-I-.:efundable) in favour of NHA. (Auction able Stores can be zvatched/seen at NI-IA Chakri Record Office Chakri, near Motorway Police office Chakri + NHADD(Maint)office, Near 261`Jo Chungi, Rupp.

"Auction Notice is also available at PPRA's website i.e. niww.ppia.org.pk rind

NINA Website www.nha.gov.pk"+

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Bids complete in all respect along with pay order equal 1: ,.) 25% of total bid amount as Security Deposit in the name of NHA, should reach in the office of undersigned on or before 20th July 2017 at 1100 Hrs. which shall be opened in the office of Deputy Direct - (Maint) main Peshawar road near 26 No.Chungi Rawalpindi by respective committee on the same day at 1130 Hrs in the presence of representative of bidders.

4. •

National Highway Authority reserves the right to reject aily or all bids as per prioviSions ref PPRA rules. '

- -1 Director (Establi Ment)

27-Mauve Area, G-9/1, Islamabad Ph: 051-9032542

• 051-9032918

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I

NATIONAL HIGHWAY AUTHORITY

Bid Documents (Terms & Conditions) 1. General

Sealed bids are invited from interested parties/firms holding NTN registration, for auction of obsolete/ old furniture & fixture, and Air conditioners window type on "As is where is lump sum basis" lying at NHA Store Chakri and DD (maint) office Rawalpind i.

2. Procedure for Submission of Bids:

i. Bidding Documents which include detail of Auctionable • store items

(Annexure-A)and Bid Application Form (Annexure-B) can be obtained frohi

the office of undersigned on any working day during office hours on

submission of a written request along with payment of Rs.500/- (Non-

Refundable) in favour of NHA.

ii. Bid complete in all respect should reach in the office of Director (Estab) on or

before July, 2017 at 1100 Hrs which shall be opened by respective

Committee on the same day at 1130 Hrs in the presence of representatives of

bidders.

3. Inspection of Auctionable store items: The interested bidders may inspect the items on any working day during office hours at NHA Chakri Stores. No conveyance facility shall be provided by NHA.

4. Bid Evaluation Criteria: The Bids shall be evaluated on the basis of competitive offers. Therefore, all bidders are required to offer bids complete in all respect and incomplete documentation will lead to disqualification of the bidder.

5. Security Deposit: The firms are required to submit pay order equal to 25% of total bid cost in favour of National Highway Authority as "Security Deposit". The same shall be released immediately to the bidders who fail to win the bid. The Security deposit of three highest bidders shall be retained with the authority till finalization of auction process. Bids without security deposit shall be declared "Non Responsive".

Continue Page#2

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6. About Pedestrian Bridge:

The rates for pedestrian bridge are to be quoted in per KG. However, the successful bidder shall be responsible for its dismantling and arrangements of its actual weight at his own expense/cost. The approximate weight of pedestrian bridge is 31 Ton but the bidder will be bound to make payment according to the actual weight to be carried out in the presence of auction committee.

7. Acceptance/Rejection of Bids.

On the basis of evaluation, the successful bidders will be informed accordingly with intimation to others the grounds for rejection of their bids.

8. Mode of Payment

After completion of auction process, the successful bidder shall be bound t o clear all dues and payments before taking over the assets. All transactions should be made in shape of pay order in favour of National Highway Authority. Applicable Government Taxes shall be born/paid by the successful bidders.

() Disqualification:

Incomplete documentation shall lead to disqualification of bid. Moreover, wrong information shall make the firm liable for debarring from this as well as hiturp contracts in NHA even after finalization of process.

10. Documents to be attached:

The didders are required to submit following documents with their bids:

i. Prescribed Bid Application Form duly completed and signed.

ii. Pay Order equal to 25% of total bid cost in favour. of National Highway Authority as "Security Deposit".

iii. Attested copies of valid NTN registration certificates (if any)

iv. Attested copy of CNIC of the bidder.

11. National Highway Authority reserves the right to reject any or all bids as per PPRA Rules.

Muhammad Babu Pervaiz

Deputy Director (Stores)Ph: 051-9032918

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Annexure-A

Store Items laving at NHA Record Room Chakri

LOT NO.1

Sr. No

Item Name Qty Bid Price

1 Chairs Different 186

Rs.

2 Office Table Different 42

3 Sofa Single Seat 08

4 Louver Fan Plastic Body 08

5 File Rack 06

6 Side Rack 28

Water Dispenser 02

8 Steel Alm irah 06

9 Pedestal Fan Steel Bod) 01

10 Almirah Wooden 01

11 Window A/C 03

12 Sofa 2 Seater 01

13 Notice Board 03

14 Split Outer 01

15 Steel Cabinet 01

16 Geezer 01

Signature of Bidder Stamp of Bidder

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Annextre-.,

Store Items laying at NHA Record Room Chakri

LOT NO.2

Sr. No

Item Name Qty Bid Price

1 Android Device 01

Rs,

2 Battery for UPS 02

3 Carrying Case 08

4 Colour Printer 07

5 Computer 76

6 CRT Monitor 64

7 CUTI Drive 02

8 Extension Lead 11

9 Key Board 87

10 Laptop 26

11 LCD Monitor 11

12 MF Primer 02

13 Mouse 47

14 Power Cable 51

15 Power Supply 49

16 Printer 26

17 Printer Deskjet 01

18 Scanner 07

19 Server 01

20 Switch 05

21 Toner 218

22 UPS 04

23 USB Flash Disk 22

24 USB Printer Cable 02

25 VGA Cable 08

Signature of Bidder Stamp of Bidder

-6-

Annexure-A

Store Items lying at DD (Maint) Rwalpindi Office

LOT NO.3

Sr. Na

Item Name Qty Bid Price

1 Fridge 01

Rs.

2 Emergency Torch Lights 04

3 ahaust Fans 02

4 Bread Toast Heater 01

5 Wireless Phone 01

6 Printer 09

7 Fax Machine 02

8 CPU 03

9 Monitor 05

10 Tube Light Cock Patti 02

15 11 Chairs Different

12 Single Bed Frame 01

13 Single Bed Cracked 04

14 Wooden Yards 07

15 Formica Frame 02

16 Wooden Racks . 02

17 Table 02

18 Suzuki Frame (Back Side Jangla) 01

19 Iron Angeethi 02

20 Small Board 01

Signature of Bidder Stamp of Bidder

-7- Annexure-A

Store Items lying at DD (Maint) Rwalpindi Office

LOT NO.4

Sr. No

Item Name Qty Bid Price

1 Pedestrian Bridge (Complete) 31 Ton

(Approx) Rs. Per Kg.

Signature of Bidder Stamp of Bidder

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Annexure-B 2017-18

NATIONAL HIGHWAY AUTHORITY Establishment Directorate

BID APPLICATION FORM (BIDDER PARTICULARS)

A Bidders Particulars: 1 Name of the Firm/ Bidder

Name of the Owner

3. Address of the Bidder

Telephone No (Business) PTCL

Mobile

5. CNIC of the Bidder

Bid Particulars: GST Registration No.

2. NTN Registration No.

3. Total Bid Amount of items (as per quoted rates)

Rs.

Rupees.

4. Security Deposit Equal to 25% of Bid Amount

5. Pay Order No.

6. Name of Bank & Branch

(Contd. Page No.9)

Documents attached with the application form:

C Check List: 1. Attested Copy of CHIC Yes No

2. Attested Copy of GST Certificate

Yes No

3. Attested Copy of NTN Certificate

Yes No

4. Affidavit of Judicial Stamp Paper

Yes No

5. Pay Order as Earnest Money Yes No

Auction Bid Information: Last Date for Submission & Opening of Bid: uly, 2017. Place of Opening.of Bid: NHA Auditorium, 2nd Floor, #27-Mauve Area. G-9/1, !hd.

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Annexure-B 2017-18

(DECLARATION)

Terms and conditions prescribed in the Auction Bid Documents are fully understood and accepted. T/We hereby agree to abide by all and fulfill the terms and conditions of the contract.

Name and Signature of Bidder/Authorized Representative

Issued By Deputy Director (Stores) NHA-HQ Islamabad.