BM1 Study Guidecreated by:

BM2 R. Kring

Personal Property

The effective control of the procurement, use,

safekeeping, and disposal of property is….

• Property Management.

Each Coast Guard unit must maintain an effective property

accountability and control system in accordance with..

• Property management manual

Who is responsible for maintaining

accountability and control of property within

a specified area?

• Property Officer

List three supply source references you can use to locate

supplies you need to order.• General Services

administration (GSA)

• Afloat Shopping Guide (ASG)(NAVSUP-4400)

• The Management List Consolidated (ML-C)

Tangible property including art work,

models, and artifacts is..

• Personal property

All inventories must have an ...

• Independent person present

Who’s property record does the Who’s property record does the new custodian sign after an new custodian sign after an

inventory?inventory?

• Property officer’s Property officer’s copy of the copy of the property letter, property letter, noting any noting any discrepancies.discrepancies.

List two situations when an inventory of property is required

• Upon relief of the custodian

• annuallycourse has it as 3 years

from last inventory which

has changed to annually

What type of property must be What type of property must be marked for identification?marked for identification?

• CG-owned CG-owned reportable propertyreportable property

The property and allowance The property and allowance report is the unit’s record and report is the unit’s record and

allowance list for..allowance list for..

• GP PropertyGP Property

Who is responsible for the Who is responsible for the custodial control of property with custodial control of property with

in a specified custodial area?in a specified custodial area?

• Property Custodian

How many days to inventory How many days to inventory property if a joint inventory is not property if a joint inventory is not

able to be completed?able to be completed?

• 30 days and submit a 30 days and submit a letter report of relief to letter report of relief to the COthe CO

Responsibilities of the property custodianResponsibilities of the property custodian

• Initiate documents affecting the Initiate documents affecting the accountability of property.accountability of property.

• Ensure the prompt submission of survey Ensure the prompt submission of survey reports for lost, damaged, or destroyed reports for lost, damaged, or destroyed property.property.

• Ensure that property is used only for official Ensure that property is used only for official purposespurposes

• Assist in physical inventoriesAssist in physical inventories

ARMS

Why was the Federal Catalog System developed?

• To provide positive and accurate identification of every item in the supply systems of all

What are two primary forms used to What are two primary forms used to requisition stock-numbered material requisition stock-numbered material

using the ARMS program?using the ARMS program?

• SF-344SF-344• SURF requisition Log (CG-4960)SURF requisition Log (CG-4960)

State the purpose of the SURF Requisition Log

• It is a multi-purpose form used to record MILSTRIP transactions.

National Stock # info

• Series of nine numbers

• Four digit coding structure

• Contains the FSC & NIIN numbers

• Two Digits identify the group and two identify the class within the group

• Usually the country which assigned the NIIN

• NIIN

• FSC

• NSN

• FSC

• NCB

Label the highlighted part of the SSN

• 8010-01-625-8211• 8010-01-625-8211• 8010-01-625-8211• 8010-01-625-8211• 8010-01-625-8211

• FSC• NCB• NIIN• Group• Class

Procurement

What information is required on your Procurement request?

• Accounting data

• Approval signature

• Purchase description

• Certification of funds

• Source of supply

• Required delivery date

The procurement request is designed as a...

• Basic requesting document for most types of procurements

List two references that contain information concerning the

Procurement Request

• Coast Guard FINCEN SOP

• Small Purchase Handbook

Where will you find specific line-by-line

instructions on completing the

Procurement request

• On the back of the Procurement Request form

Who is authorized to

submit or initiate a

procurement request?

• Anyone

What information is not required on your What information is not required on your Procurement requestProcurement request

• Requester’s Requester’s signaturesignature

• Type of requestType of request

Standard Form 44 (SF-44)

List three uses for the SF-344List three uses for the SF-344

• As an initial form for entering the As an initial form for entering the MILSTRIP system for units not having MILSTRIP system for units not having access to ARMSaccess to ARMS

• When an approval must be obtained.When an approval must be obtained.

• When funds authorization must be When funds authorization must be obtained.obtained.

What is the maximum dollar amount permitted by FAR when using the

SF-44

• $2500

You may use the SF-44 ONLY at

• Isolated activities

You use the SF-44 for what kind of purchases?

• On-the-spot, over-the-counter

What are some examples of isolated activities

• Grocery stores

• emergency nonpersonal services or supplies

You can use the SF-44 to

purchase fuel and oil for aircraft and

vessels..true or false

• TRUE

If the amount of the purchase exceeds the

authorized limitations of the SF-44, you would

make

• Other purchase arrangements

Where should the SF-44’s be kept when not

in use

• Under lock and key

Four conditions for using the Standard Form 44Four conditions for using the Standard Form 44

• Purchase does not Purchase does not exceed $2500exceed $2500

• Supplies or services are Supplies or services are immediately availableimmediately available

• Only one delivery or Only one delivery or pickup and one payment pickup and one payment (on-the-spot)(on-the-spot)

• Regulatory requirements Regulatory requirements fulfilledfulfilled

Where will you find instructions for completing the SF-44?

• Instructions are included in the inside front of each book of forms.

IMPAC Card

List two types of authorization letters required for an IMPAC card USER at a small boat station, cutter, or aircraft when the card is

issued as a unit card.

• Signature authority letter (signed by OIC)

• Delegation of procurement authority (signed by head of contract activity or contracting officer)

What authorization letter should you carry when using

an IMPAC card not specifically assigned to you?

• Signature Authority Letter

List the 2 types of IMPAC card holders.

• Non-warranted cardholders

• Warranted cardholders

What is the Statement of Account (SOA) for?

• It will itemize each transaction which was charged to the IMPAC card.

All IMPAC cardholders are considered what?

• Procurement officials

What small purchase methods can be replaced by the IMPAC

card?

• SF-44

• Purchase/delivery orders

• BPA

• Impress funds

List some considerations that the

IMPAC card user should review before making a commercial

purchase

• Required government sources• Competition and small business

requirements• the card’s single limit purchase• Construction restrictions

State the security measures for an IMPAC card that is not being used

• Locked, in a secure location

State what an IMPAC card MUST NOT be used for

• Cash transactions or personal purchases

List three steps to verify the List three steps to verify the monthly statement of account.monthly statement of account.

• Review the SOA for accuracyReview the SOA for accuracy

• Attach all purchase files to the SOAAttach all purchase files to the SOA

• Sign and forward to approving officialSign and forward to approving official

What document must all IMPAC What document must all IMPAC cardholder and users sign?cardholder and users sign?

• A procurement A procurement integrity integrity certification, certification, required by TAR required by TAR notice 91-08notice 91-08

What is the maximum dollar amount for purchases by a non-warranted cardholder

• $2500

What is the maximum dollar amount permitted to purchase

fuel and oil for aircraft and vessels

• $25,000$25,000

Report of Survey

What document number is the

Report Of Survey?

• CG-5269

Identify how many people must compose a Board

of Survey

• Three

Abstract of Operations Boat Report

The Abstract of Operations

Boat Report is prepared

when?

• quarterly

Define “maintenance hours”• All hours in

which a boat is in scheduled or unscheduled maintenance.

Define “Underway hours”• Total elapsed

time which begins when a boat gets underway and ends when the boat secures.

Define “employment category”

• The purpose of which a resource is used

Define “missions”

• Number of times an employment category is benefited under different sets of orders

Define “standby hours”• The number of

hours during which the boat is available for use, but the time does not fit into the resource, maintenance, and storage categories.

Define “storage hours”

• The number of hours during which the boat is not in maintenance and not available for use

Define “employment hours”• Total

number of underway hours spent benefiting each employment category

When are explanatory remarks required?

• Any time hours are reported in the “MISC” or SPECIAL category.

• When a non-cutter reporting unit has a sum other than 2160,2184, or 2208 for total hours accounted for.

Define “Sortie”

• The deployment of a boat for the purpose of providing a service.

The Abstract of Operations Boat The Abstract of Operations Boat Report is used forReport is used for

• Programming, budgetary purposes.Programming, budgetary purposes.

Define “resource hours”• Underway

hours credited to each employment category which is benefited during a trip.

How is the boat

identification written on

the Abstract of Operations Boat Report?

• Boat type followed by the Coast Guard number

• IE: MLB 44362, UTB 41461, TANB 21270

The total hours in a quarter The total hours in a quarter should equalshould equal

• The sum of the The sum of the resource, resource, storage, storage, maintenance, maintenance, and standby and standby hourshours

Where would the time spent underway

for sea trials be logged on the Abstract of

Operations Boat report?

• MaintenanceMaintenance

Hoisting Equipment

The frequency of load testing for boat hoisting equipment maintained at shore facilities and

aboard ship is...

• Shore- 24 months

• Ship- 12 months

What is the frequency of visual inspections for

boat hoisting equipment?

• Prior to each use

What conditions warrant wire

rope replacement when found

during inspection of boat hoisting equipment?

• Cuts• nicks• crushing• worn wires• broken wires• corroded wires• abraded wires• heat damage• bird caging• distortion• fraying • kinks

The purpose of placing one-half the load

weight forward and the other one-half aft

during a load test of boat hoisting equipment

is to...

• Minimize strain on the boat.

The boat with the test load is suspended just above the water during a test load on boat hoisting equipment for

at least?

• 10 minutes

What percentage of the normal hoisting load weight is used when conducting a load test on

boat hoisting equipment?

• 150%

Who must a unit order new lifting slings for a RIB from?

• Manufacturer

What is the purpose of tests and inspection of What is the purpose of tests and inspection of boat hoisting equipment?boat hoisting equipment?

• To establish the adequacy of the boat To establish the adequacy of the boat structure, davits, boat crane, rigging, slings, structure, davits, boat crane, rigging, slings, attachments, and hoisting equipmentattachments, and hoisting equipment

What is the full rated capacity?• The safe limit of the

equipment weight lifting and holding ability, with the maximum authorized number of parts in the main purchase.

List the 2 technical manuals you would use for List the 2 technical manuals you would use for guidance with an inspection and overhaul of guidance with an inspection and overhaul of weight handling equipment and specification weight handling equipment and specification

developmentdevelopment

• Manufacturer’s instruction bookManufacturer’s instruction book

• NSTM Chapters 571,573,583,589,613NSTM Chapters 571,573,583,589,613

Boat Inspections

What vessels must your unit submit a Boat Inspection for?

• Boats less than 65 ft long with inboard main engines

Which organizations or individuals are required to schedule the regular detailed boat

inspection of each boat?

• Group

• Section

• District Commander

• Maintenance and Logistics Command (MLC)

Who is required to submit the Boat Inspection Report?

• Unit having custody of the boat

Within how many days after completion of the boat inspection report will the CG-3022 be

submitted to MLC?

• 10 days

List two conditions requiring comments from the commanding officer or OINC

• Unsatisfactory items

• Items deemed necessary, especially those requiring assistance by higher authority

Who establishes the interval

between boat inspections?

• MLC Commander

Oral Boards

What qualities of the boat crewman are being attested to during the certification phase?

• Maturity

• Judgement

• Professional qualifications

Who will review the Boat Crew Examining Board’s recommendation?

• Unit Commander

What skills are to be observed during a

boat crewman

check ride?

• Boat Familiarization

• Area Familiarization

• Basic Navigation

• Boat handling

• Emergency procedures

Instructor

What system is this program based on?

• Master and apprenticeship system

When can the certification phase begin?

• When the appropriate training guide is completely signed off.

After consultation with the training

officer, who assigns the instructor?

• Unit Commander

Who is responsible for the day-to-day

management of the unit training program?

• Unit training officer

Who is responsible for interviewing prospective boat coxswain trainees and

instructors?

•Unit training officer

Quarterly Training Plan

What are the responsibilities of the training board?

• Prepare the entries for drills, exercises, and all hands training

• Schedule departmental training periods

What are the responsibilities

of the department

head?

• Consult with division officers

• Assess current and future training needs

• Enter the training topics for their departmental training periods on the CG-5293

• Return the CG-5293 to the training officer

How many sheets are needed to complete the

Quarterly Training Plan?

• Three

What is the format used for the Quarterly Training Plan?

• The same format as the universal calendar sheet

What information is required on the

Quarterly training Plan?

• Quarter• Calendar month• Fiscal year• Cutter’s deployment• Scheduled training