board meeting agenda€¦ · board meeting agenda thursday, october 12, 2017 - 5:00 p.m. washington...

BOARD MEETING AGENDA

Thursday, October 12, 2017 - 5:00 p.m. Washington Building - Liberty Hall

One Sierra Gate Plaza, Roseville, CA 95678

Restoring America’s Heritage by Developing Servant Leaders CLOSED SESSION – 4:00 p.m.

I. Real Property Negotiations Twelve Bridges, Lincoln, CA 95648 Negotiator: Joseph Benson Negotiation re: Price and Terms with Athlos

II. Real Property Negotiations

4250 Town Center Blvd., El Dorado Hills, CA 95762 Negotiator: Joseph Benson Negotiation re: Terms and Price with the Pigman Companies

III. Real Property Negotiations 280 Oak Tree Lane, Lincoln, CA 95762 Negotiator: Joseph Benson Negotiation re: Terms and Price with Highmark Companies

IV. Public Employment SpEd Aide

V. Conference with Legal – Anticipated Litigation (1)

(Signification exposure to litigation pursuant to Gov. Code §54956.9 (d(2)) OPEN SESSION – 5:00 p.m.

I. PRELIMINARY A. Call to order: B. Pledge C. Roll Call

Dean Forman Tricia Nielsen Roy Braatz Cindi Sherrod John Brennan

II. REPORT FROM CLOSED SESSION

III. APPROVAL OF PREVIOUS MINUTES A. September 14, 2017 B. September 27, 2017

IV. THOUGHT OF THE DAY – John Brennan

V. PUBLIC COMMENT This is the time in which anyone in the audience may address the Board for two (2) minutes on any item that is not on the agenda. (The Board has the discretion to restrict public comments to those matter it deems relevant to its subject matter jurisdiction. Gov. Code §54954.3)

VI. (5:10-5:40) ANNOUNCEMENTS – 2 MINUTES EACH A. PSO Update (Dwyer) B. Scholar Council Update (Martin) C. Leadership Updates (5 minutes each)

i. El Dorado Hills ii. Lincoln

iii. Roseville D. Board Announcements

VII. (5:40-5:45) CONSENT AGENDA

A. Approval of Warrants B. Approval and Ratification of Contracts C. Approval of Resignations & Terminations

i. Karczewski, JenniferD. Approval of New Hires

i. DeLeon, Monica - Elementary Teacher (ROS)ii. Fadenrecht, Katie - Campus Supervisor (ROS)iii. Farber, Annika - Latin Teacher (ROS)iv. Nguyen, Trung – Secondary Teacher (ROS)v. Serrano, Dylan - SpEd Instructional Aide (ROS)vi. Terletskyy, Yaroslav – IT Specialist

E. Interfund Advances

VIII. (5:45-6:10) ACTION AGENDA A. Action Item: JAA Non-Profit Services Division and Enterprise Fund Operating

Procedures (update and revision to previous enterprise fund operating procedures).

Recommendation: Approve and adopt the John Adams Academies, Inc. Non-Profit Services Division (“NSD”) Operating Procedures and Enterprise Funds document, which replaces all previous versions of said policy.

B. Action Item: Organizational Structure, Organization Chart, Employee Assignments.

Recommendation: Approval of Organizational structure as set forth in the organization chart and in proposed revision to positional control list.

C. Discussion Item: Finance i. Budgets

ii. Financials iii. Intacct & Avid Exchange Update

D. Multipurpose Room

i. Schedule ii. Budget

IX. BOARD INITIATED BUSINESS – 5 MINUTES

X. NEXT MEETING: Regular Board Meeting – Thursday, November 9, 2017 @ 5:00 p.m.

XI. ADJOURNMENT

Vision The John Adams Academies are restoring America’s heritage by developing servant leaders who are

keepers and defenders of the principles of freedom for which our Founding Fathers pledged their lives, fortunes, and sacred honor.

Values

The John Adams Academies are preparing future leaders and statesmen through principle-based education.

Our Core Values:

Appreciation of our Nation Heritage, Public and Private Virtue, Emphasis on Mentors and Classics, Scholar Empowered Learning, Fostering Creativity and Entrepreneurial Spirit, High Standards of

Academic Excellence, Modeling What We Teach, Abundance Mentality, Building a Culture of Greatness, Self-Governance, Personal Responsibility and Accountability

Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, John Adams Academies encourage those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact our office at (916)780-6800 well in advance of the board meeting you wish to attend so that we may make every reasonable effort to accommodate you, including auxiliary aids or service.

BOARD MEETING MINUTES Thursday, September 14, 2017 5:00 P.M.

John Adams Academy – Liberty Hall - Washington Building One Sierra Gate Plaza, Roseville, CA 95678

Restoring America’s Heritage by Developing Servant Leaders

CLOSED SESSION – 4PM Closed session began at 4:06pm.

I. Real Property Negotiations

Twelve Bridges, Lincoln, CA 95648 Negotiator: Joseph Benson Negotiation re: Price and Terms With Athlos

II. Labor Negotiations Elementary Teacher IT Support Staff

III. Conference with Legal – Anticipated Litigation (2) (Significant exposure to litigation pursuant to Gov. Code Section 54956.9 (d(2))

Closed session ended at 5:02pm.

OPEN SESSION – 5PM

I. PRELIMINARY

Chairman Forman called the meeting to order at 5:07pm. Roll Call

Dean Forman Present Tricia Nielsen Present Roy Braatz Present Cindi Sherrod Present John Brennan Present

II. REPORT FROM CLOSED SESSION No board action taken.

III. APPROVAL OF PREVIOUS MINUTES

A. Draft August 10, 2017B. Draft August 22, 2017C. Draft August 31, 2017

Motion to approve previous minutes made by Tricia Nielsen. Seconded by Roy Braatz. Vote:

Dean Forman Yes Tricia Nielsen Yes Roy Braatz Yes Cindi Sherrod Abstain John Brennan Yes

IV. THOUGHT OF THE DAY – Dean Forman

Chairman Forman discussed the Bill of Rights and pointed out that it was signed by John Adams himself. “The Conventions of a number of the States having at the time of their adopting the Constitution, expressed a desire, in order to prevent misconstruction or abuse of its powers, that further declaratory and restrictive clauses should be added: And as extending the ground of public confidence in the Government, will best insure the beneficent ends of its institution.”

V. PUBLIC COMMENT

This is the time in which anyone in the audience may address the Board for two (2) minutes on any item that is not on the agenda. (The Board has the discretion to restrict public comments to those matters it deems relevant to its subject matter jurisdiction. Govt. Code Sect. 54954.3) Lamboy, Sewell and Smith: Thanked the board for the training they received at the Freedoms Foundation Valley Forge Summer program. Brown & Smith: Asking for board to review their science based field trip. The field trip takes place at the same location as the fourth grade Coloma field trip, but uses a different program. The fifth grade parents are interested, although admin denied the request. Tammy McKay: New elementary parent to JAA. She asked the board to consider implementing a full day Kindergarten class also called an “extended day” class. She shared research on the benefits and shared that she would like to have her children spend more time in an academic program rather than after care programs.

VI. (5:10-5:30) ANNOUNCEMENTS - 2 minutes each

A. Presentation of Challenge Coins (Forman) The John Adams Academy Honor Coins symbolize the principles of freedom for which our Founding Fathers pledged their lives, fortunes, and sacred honor, as well as the philosophy, Mission & Vision, and Core Values upon which the Academy is founded. The Honor Coin is awarded based on the recipient’s demonstration of virtue, character, and a greater-than-self mentality. Presentation of these coins recognizes individuals who, through their words and deeds, have served as an inspiration to others and have helped to restore America’s Heritage. The board recognized Mike Edwards, Chris Lemmon, and Erin Benson for their support during the foundation years of John Adams Academy.

B. PSO Update (Dwyer)

PSO recently had a meeting where Mr. Benson and Dr. Henke and spoken about Classical Education and stewardship. She was impressed by their presentation and has asked if they could speak annually. They both reminded her why it’s so important to be a part of classical education and Socratic seminar. New this year, PSO will be assessing their budget every quarter verses once annually. Dance-a-thon, their big fundraiser is coming up on October 13th.

C. Scholar Council Update (Martin) Tim Gervais (staff advisor) reported that the scholar council calendar has been approved and that the scholars are doing a great job planning.

D. Facilities Update (Hydrick & Hagman) Mr. Benson reported on the following: EDH: Working with a punch list, focusing on the bathrooms and fixing issues that are there. Grass drainage issue has been addressed and the dead grass is being replaced. LIN: Scheduled to get final certificate of occupancy soon. Working on a few remaining items. ROS: Week or two away from permitting for MPR. Recently received initial logistics plan on how they are going to manage onsite construction while not interfering with academic program.

E. Financial & Audit UpdateMr. Adams reported on the following: Working with the auditors as well as getting the correct formatting for the financial statements. Hoping to have a draft by the end of the month. Working on audit while learning new software and opening new schools and training new payroll tech has been a challenge. He hopes to have the new software all set up by the end of the month with access given to all those who need it.

F. Leadership UpdatesBenson (CMO): Recently hired Keya Pomerantz to help with payroll which will lighten the load on Finance team. Swagerty (Elementary): Elementary has had a wonderful start. She and Mrs. Yerocostas have been visiting classrooms and enjoying the learning that is going on. Weekly meetings are taking place with the Instructional Aides. The i-ready testing has been completed with more than 50% of first through sixth grade scholars testing at or above grade level in math and reading. Parent teacher conferences are approaching and with a shorter week than last year to do them, they are giving the teachers the following Friday to do more teacher conferences. Admin and grade level teachers are working together on the Singapore math. The Harvest Festival is Oct. 27th and will be a grade level event. Scholars will not be dressing up on Halloween. Troy (Secondary): He has enjoyed working with the staff and admin. A lot of momentum is happening with the next biggest piece to focus on being how to define and solidify what we are doing with our curriculum so we can package and replicate it. Secondary has finished the first round of practice juntos which will be organized by grade levels. An Academic Leadership Council has been established where they gather, strategize, and meet goals and is a great way to vet issues and to take things out to the rest of the staff.

G. Board Announcements The Board is planning to meet with for board training in at the October board meeting, covering the topics of best practices, conflict of interest, and the brown act. It will be two hours. Approximate budget is $1500-1800. The date and time of training will be October 12th at 2pm.

VII. (5:30-5:35) CONSENT AGENDA

A. Approval of Warrants With the conversion between systems, it was difficult to have the warrants for this month’s meeting. Will have double month's next month.

B. Ratification of Contracts C. Interfund Advance (Roseville Enterprise Funds to EDH and Lincoln Enterprise Funds for

Project Development Costs)D. Approval of Resignations & Terminations

1. Keith Anfinson – Elementary Teacher (EDH)2. Lacie Nezbeth – Elementary Teacher (EDH)3. Craig Benner – Elementary Teacher (LIN)4. Bonnie Sherman – Campus Supervisor (ROS)5. Michelle Flannery – Campus Supervisor (ROS)6. Danielle Klemencic – Elementary Teacher (EDH)

E. Approval of New Hires1. Diana Allan – Instructional Aide (EDH)2. Heather Boster – PE Aide (EDH)3. Stephanie Chandler – Elementary Teacher (LIN)4. Kimberly Clayson – Enrollment Clerk (CMO)5. Alan Day – Facilities (EDH)6. Phil Eisenhower – Secondary Teacher (ROS)7. Bradley Fisher – Elementary Teacher (LIN)

8. Emma Hagman – Elementary Teacher (LIN)9. Adam Kreamer – Instructional Aide (EDH)10. Alina Krohn – Art Instructional Aide (EDH)11. Jesus Lluen – PT Facilities (LIN)12. Brieann Blair Lizardo – Instructional Aide (ROS)13. Sarah Matye – Instructional Aide (ROS)14. Angie McGoldrick – Secondary Health Aide (ROS)15. Keya Pomerantz – Payroll Technician/Financial Assistant16. Linda Rieke – Elementary Teacher (EDH)17. Alyce Rosaves – Health Aide (LIN)18. Liz Ryan – PE Aide (ROS)19. Lucas Swaika – Instructional Aide (EDH)20. Kristin Taylor – Elementary Teacher (EDH)21. Mallory Tomei – Instructional Aide (EDH)22. Victoria Turnquist – Heath Aide (EDH)23. Katarina Von Thaden – Instructional Aide (Lincoln)24. Matthew Wood – Instructional Aide (EDH)25. Megan Wooster – Instructional Aide (EDH)

Motion to remove items A, D2 and E3 from consent agenda before approving remaining items made by Tricia Nielsen. Seconded by Roy Braatz. Vote:

Dean Forman Yes Tricia Nielsen Yes Roy Braatz Yes Cindi Sherrod Yes John Brennan Yes

VIII. (5:35-6:30) BUSINESS & ACTION AGENDA A. Mascots for New Campuses (Clemmer)

Mr. Clemmer presented on whether to adopt new mascots for each campus. He recently launched the new spirit store for Roseville only because we weren’t sure if every campus would have patriots as a mascot or not. Passionate discussions have taken place regarding what to do about mascots at other campuses. After much thought, he realized that seeing Patriots brings a sense of unity to parents and scholars. In his presentation he wanted the board to see the sense of unity that the patriots logo gives to all campuses but also wanted the board to see options. Motion that we are the John Adams Academy Patriots regardless of location made by Cindy Sherrod. Seconded by Roy Braatz. Vote:


B. Roseville Sidewalk Project Budget & Update (Benson)

Budget came back high. Hoping to get bids back and revised numbers prior to this meeting, but they didn’t come in. Continuing to move forward on this project. A compressor on an A/C unit went out, and are replacing the unit and will need a crane to put it on the roof. It will need to be replaced. Will come back in contract for ratification from the board.

No board action taken.

C. Position Control List Update for Roseville, Lincoln and El Dorado Hills Campuses

(Benson) Mr. Benson presented on an updated position control list. The update includes employee calendars for each position. He discussed that positions/FTE for special education need to be udpated as each campus knows its SpEd requirements. Those requirements have been assessed for new campuses and have been added to the PCL. Some additional refinements may be needed as we get further into the year. Motion to approve the Position Control List Update for Roseville, Lincoln and El Dorado Hills Campuses made by Tricia Nielsen. Seconded by John Brennan. Vote:


D. Parent-Scholar Handbook

Edited, revised and renamed to Family Scholar Handbook. Some items that were changed: A-G class listing, updated policies, updated dress code and other recommended changes were provided. Dress code was discussed: discussion whether pullover hoodies to be allowed except for those that have JAA logos on them. Discussion regarding avoiding a confusing policy—i.e., to have outside wear and inside wear being different. Discussion included a comment that if we are going to have the rules we need to enforce and encouragement emphasizing need to pay closer attention to what is going on in the classroom. Motion to approve Family-Scholar Handbook as provided with the following additional change:

Must be solid color, in uniform colors of polo red, white, polo navy, black, or khaki. No pictures, logos, lettering, or designs except for JAA logo. Must be worn properly, not inside out. Outerwear should only be worn when necessary and is not considered as part of the uniform. Solid red, navy, black, khaki or white beanies are allowed only outside and must be without pictures, logos, lettering, or designs except for JAA logo. Beanies, hats and hoods are not allowed to be worn indoors.

Motion wasmade by Cindi Sherrod. Seconded by Tricia Nielsen. Vote:


E. Employee Handbook

Discussion regarding having staff be examples of professional grooming and that they should be modeling what we teach. Motion to approve the updated employee handbook with the following additional change:

You are expected to report to work well groomed, clean, and dressed professionally, according to the requirements of your position and in accordance with the 10 Core Values, in particular “Modeling What We Teach”. Some employees may be required to wear uniforms or safety equipment/clothing. Please contact your Supervisor for specific information regarding acceptable attire for your position. If you report to work dressed or groomed inappropriately, you may be prevented from working until you return to work well groomed and wearing the proper attire.

Motion made by Cindi Sherrod.Seconded by Roy Braatz. Vote:


IX. BOARD INITIATED BUSINESS - 5 minutes The Board asked that leadership check the cursive letters in Lincoln Elementary curriculum.

X. NEXT MEETING – Regular Board Meeting - Thursday, October 12, 2017 @ 5:00 p.m.

XI. ADJOURNMENT

Motion to adjourn the meeting at 7:12pm made by Tricia Nielsen. Seconded by John Brennan.

Vote: Dean Forman Yes Tricia Nielsen Yes Roy Braatz Yes Cindi Sherrod Yes John Brennan Yes

Vision The John Adams Academies are restoring America’s heritage by developing servant-leaders who are keepers and defenders of the principles of

freedom for which our Founding Fathers pledged their lives, fortunes, and sacred honor.

Values

John Adams Academy is preparing future leaders and statesmen through principle-based education. Our core values include:

Appreciation of our national heritage, Public and private virtue, Emphasis on mentors and classics, Scholar-empowered learning, Fostering

creativity and entrepreneurial spirit, High standards of academic excellence, Modeling what we teach, Abundance mentality, Building a culture of greatness,

Self-governance, personal responsibility and accountability

Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, John Adams Academy encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact our office at (916) 780-6800 well in advance of the regular meeting you wish to attend so that we may make every reasonable effort to accommodate you, including auxiliary aids or service.

Special Board Meeting Agenda

Wednesday, September 27, 2017 4:00 P.M. John Adams Academy – Washington Building Conference Room

One Sierra Gate Plaza, Roseville, CA 95678

Restoring America’s Heritage by Developing Servant Leaders

OPEN SESSION PRELIMINARY Meeting called to order by Chairman Forman at 4:03pm. Roll Call

Dean Forman Present Tricia Nielsen Present at 4:05pm Roy Braatz Present Cindi Sherrod Present John Brennan Present

CONSENT AGENDA

A. Sidewalk Project Budget – Roseville Campus B. Ratification/Approval of Contracts

1. Linmoore Fencing for Fence Between JAA & 10 Sierra Gate Plaza – ROS 2. Lazer Scanning – EDH 3. Portable Storage EDH & LIN 4. Kimley Horn (Traffic Analysis) – EDH 5. Nor Cal Air - ROS

Motion to approve Consent Agenda items made by Roy Braatz. Seconded by Cindi Sherrod. Vote:


ACTION AGENDA A. Adoption of Operating Agreements

1. JAA El Dorado Hills Holdings, LLC Operating Agreement 2. JAA Lincoln Holdings, LLC Operating Agreement 3. JAA West Sac Holdings, LLC Operating Agreement

Motion to adopt the operating agreements for the JAA El Dorado Hills, JAA Lincoln, and JAA West Sac Holdings made by Tricia Nielsen.

Seconded by Roy Braatz. Vote:


B. Approval of New Bank Accounts for LLCs: 1. JAA El Dorado Hills Holdings, LLC 2. JAA Lincoln Holdings, LLC 3. JAA West Sac Holdings, LLC

Motion to approve new bank accounts for JAA El Dorado Hills, JAA Lincoln and JAA West Sac Holdings made by John Brennan. Seconded by Cindi Sherrod. Vote:


C. Adoption of The Resolution of Charter School Revolving Loan Fund Program Applicant’s Governing Board to Approve the Execution of the Loan Agreement with the California School Finance Authority for John Adams Academy - El Dorado Hills and John Adams Academy – Lincoln

Motion to adopt The Resolution of Charter School Revolving Loan Fund Program Applicant’s Governing Board to Approve the Execution of the Loan Agreement with the California School Finance Authority for John Adams Academy - El Dorado Hills and John Adams Academy – Lincoln made by Roy Braatz. Seconded by John Brennan. Vote:


D. Resolution Authorizing New School Operation Support and Fund Administration

with California Limited Liability Companies in Which the Corporation is the Sole Member and Actions Related Thereto

Motion to authorize New School Operation Support and Fund Administration with California Limited Liability Companies in which the corporation is the sole member and actions related thereto made by Cindi Sherrod.

Seconded by Tricia Nielsen. Vote:


E. Approval of Board Resolution for Teacher Assignment

Motion to approve the recommended board resolution for teacher assignment made by Tricia Nielsen. Seconded by John Brennan. Vote:


F. MPR Logistics, Budget, and Start Time Approval

Motion to approve the logistics plan and budget and to authorize the Executive Director flexibility of start time based on financing made by Tricia Nielsen. Seconded by Cindi Sherrod. Vote:


Meeting adjourned to closed at 4:37pm.

CLOSED SESSION

I. Real Property Negotiations

Twelve Bridges, Lincoln, CA 95648 Negotiator: Joseph Benson Negotiation re: Price and Terms with Athlos

II. Real Property Negotiations 4250 Town Center Blvd., El Dorado Hills, CA 95762 Negotiator: Joseph Benson Negotiation re: terms and price with the Pigman Companies

III. Conference with Legal – Anticipated Litigation (2) (Significant exposure to litigation pursuant to Gov. Code Section 54956.9 (d(2)))

NEXT MEETING – Regular Board Meeting - Thursday, October 12, 2017 @ 4:00 p.m. ADJOURNMENT The September 27, 2017 board meeting was adjourned at 5:22pm.

Accommodating Those Individuals with Special Needs – In compliance with the Americans with Disabilities Act, John Adams Academy encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact our office at (916) 780-6800 well in advance of the meeting you wish to attend so that we may make every reasonable effort to accommodate you, including auxiliary aids or service.

9/11/17

bill

Text Box

JAA - EDH Portables Descor Invoice # 02 Project CM Approved BH 09-11-17

board meeting agenda€¦ · board meeting agenda thursday, october 12, 2017 - 5:00 p.m. washington...

Documents