Board Meeting: April 21, 2012

Summary of 2011/12and proposal for 2012/13 season

Today’s scheduleWelcome and IntroductionsThank you to sponsorsSummary of February4, 2012 event

(highlights from Executive Report)Report from NSCCTeam perspectivesDiscussionProposal for 2012/13 season (review

distributed proposal)Discussion

An email from an excited parent

My son Bliss is 9 years old and home schooled. My son’s passion is computers. When he found out that there was programming in FLL his eyes lit up and he squealed with joy. The club has given him a new arena to exercise his mind. But what he loves the most is the programming. He came out of his meeting the first day he programmed so excited to tell me all about it. He wants a career in computer software design but also wants to create his own computer electronics design and engineering firm.

- Bleu Om Rae

Welcome and IntroductionsSponsors/Volunteers

(Orgs that are both are red)

AcadiaEastLinkMichelinLockheed MartinNova Scotia

Community CollegeNSERC

Nova Scotia Business Inc

Nova Scotia Economic and Rural Development

Nova Scotia Labour and Advanced Education

RBCWISEatlantic

2011/12 Season OverviewApril – June 2011 – School recruiting & Robot

distributionMay 2011 – Board meetingOngoing – Fundraising and recruitingNov 2011 – Qualifying competitions at 5

NSCC campusesFebruary 4, 2012 – Championship

tournament at Acadia

Championship Competitions ReviewTwo competitions in one

FLL (FIRST Lego League) & HRC (High school Robotics)

12 HRC teams from 9 high schools competed44 FLL teams registered in NS, 28 in championshipCompetition split into two areas/time of day

Beveridge Arts Centre (Registration and morning judging)

Lunch at Dining roomGym (afternoon and evening for RPC Robot

challenges)

Challenges in 2011/12NSCC overall coordinator unavailable, late

start for RPC assistantSome funding support decreased or was

identified late in season, thus limiting some budget decisions

Increased reporting requirements with some funding

Some funding support provided by calendar year, and not competition season

NSCC qualifying rounds at 5 campusesLate team dropouts

Solutions in 2011/12FLL Technical Design judging in morningLibrary open in morning to provide spaceNSCC FLL qualifiers at 5 campusesRobot distribution increased team

registrationsTeams helped other teamsMichelin Education Support Fund

Innovations & highlights in 2011/12 season

Moved FLL technical judging to BAC in the morning, and supplied field setup kits in the rooms

Opened the Library in the morning – teams could practice and parents could rest

Provided lunch for teams and volunteers in the meal hall

Changed HRC challenge s and rubricsChanged gym setupHosted VIP tourRobot Lending Library – multiple teams

attended championship

Student survey (151 respondents)-Enough time to prepare--Web page was helpful-Learned a lot about Robots-(FLL) Learned a lot about food safety-Learned a lot about teamwork-Understood schedule of events-Enjoyed the food services-More interested in science-Like to pursue science studies-Considering a science career-Participate again next year-Overall I enjoyed myself at the competition-Length of competition was right

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Coach Survey results (17)Competition cost appropriateEnough time to prepareWorkshop helpfulWebpageTeam learned about robotsTeam learned about food

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scienceAble to understand scheduleEnjoyed food servicesParticipate again next yearOverall enjoyed myself

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Team Spirit

FLL

Volunteers pitch inMichelin support!

Income and Expenses (p. 10)

Expenses

2011/12 Adjusted budget

2011/12 Actual

2011/12 Budget - Actual

Facilities* 10,400 10,960.58 ($560.58)Reg., Robots, Software kits 781 712.53 $68.47Salaries - Dir, Asst, Tech, NSCC 39,000 37,125.61 $1,874.39Travel 1,900 1,558.04 $341.96Competition materials* 4,000 3,489.33 $510.67Competition catering 5,200 4,608.61 $591.39Team and volunteer t-shirts 4,140 3,562.41 $577.59Awards and prizes* 4,200 8,080.02 ($3,880.02)Media costs* 3,200 2,922.43 $277.57Summer Camp+ 2,500 1,070.01 $1,429.99Michelin Education grants - 1,300.00 ($1,300.00) TOTAL 75,321 75,389.57 ($68.57)

RevenueCarry forward 2,000 2,467.43 $467.43In-kind 10,500 12,325.00 $1,825.00Team registration 7,875 8,229.62 $354.62Summer Camp 2,500 1,792.80 ($707.20)Fall camp - CR189,V497682 770.00 $770.00Sponsorship & Misc Cash 52,446 66,708.96 $14,262.96 TOTAL $75,321 $92,294 $16,972.81

Next NSCC

Team Report

Discussion/Feedback

RPC 2012/13 proposal

Schools8 school boards

school teamsRace relations

CommunityVolunteers

DonorsSpectators

Groups

BusinessMichelinEastLink

Lockheed MartinNSBIRBC

eLab Inc.

Government

EducationEconomic & Rural

DevelopmentLabour & Advanced Education

NSERC

Post SecondaryAcadia University

Nova ScotiaCommunity College

Proposal for 2012/13 SeasonIncrease in Province-wide involvementNSCC coordinate 6 FLL qualifying events in

NovemberExpand number of teams for FLL qualifiers to

6036 FLL teams progress from qualifiers20 HRC teamsIncrease championship maximum to 56Increase sponsorship requirementsChampionship date -February 2, 2013Budget for NSCC coordinatorIdentify a communications coordinator

Increased involvementTeams

Lending Library robots assigned to 50 individuals or organizations; NSCC leading training

Halifax county has opened upCollaborators

NSCC qualifying events planned for 6 locationsPromotion through School boardsSchool board sponsorship for some teamsDiscovery Centre is discussing working

together – they are interested in Jr.FLL

Key steps to moving forward (p.6)Obtaining multi-year core funding Funding EarlierHandling team volumeResource allocationFostering a year-round club atmosphere

for teamsKey personnel replacementGym logistical challengesRobot Lending Library trackingCollaborationsAssociated programs

Proposed Expenses 2012/13 (p. 15)

Expenses2012/13

Proposed Budget 2011/12

Actual Facilities* $11,000.00 10,960.58 Reg., Robots, Software kits $9,000.00 712.53 Salaries - Dir, Asst, Tech, NSCC $55,616.27 37,125.61 Travel $2,500.00 1,558.04 Competition materials* $4,000.00 3,489.33 Competition catering $5,200.00 4,608.61 Team and volunteer t-shirts $5,000.00 3,562.41 Awards and prizes* $4,500.00 8,080.02 Media costs* $4,800.00 2,922.43 Summer Camp+ $2,500.00 1,070.01 Michelin Education grants $4,000.00 1,300.00 TOTAL $108,116.27 75,389.57

Total Support necessaryRevenueCarry forward $16,904.24 2,467.43 In-kind $12,500.00 12,325.00 Team registration $8,750.00 8,229.62 Summer Camp $2,500.00 1,792.80 Fall camp - CR189,V497682 $0.00 770.00 Sponsorship & Misc Cash $67,462.03 66,708.96 TOTAL $108,116.27 $92,294

Questions and suggestionsAppropriate budget?Major Supporter identification and planningFundraising suggestionsTeam handling

Needs your feedback!