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BOARD OF DIRECTORS MEETING AGENDA

Wednesday, April 25, 2018

10:00 AM – 12:00 PM TAB

1. CALL TO ORDER Kevin Gay

2. APPROVAL OF THE MINUTES Kevin Gay 1

3. CHAIRMANS REPORT Kevin Gay

• Governance Committee • Selection of Vice Chair

4. CEO REPORT Mike Weinstein

5. FINANCE COMMITTEE REPORT

• Budget Overview Tyra Tutor 2

Items Recommended for Approval by the Board • Action Item –Reallocation of Program Funds FY18 Colin Murphy 3

(open for public comments prior to the vote)

• Action Item- Summer Food Program Lavetta McCoy 4 (open for public comments prior to the vote)

6. TASK FORCE REPORTS • Pre-Teen and Teen Programming Dr. Barbara Darby 5

7. NEW BUSINESS

• NLP Logix, Inc. Debbie Verges 6

• Florida Children’s Council Dr. Brittany Birken • 2019 Budget Discussion Mike Weinstein 7

8. OLD BUSINESS

• Jacksonville Children’s Commission Colin Murphy 8 & Jax Journey Request for Proposal (RFP’s)

Kids Hope Alliance 1095 A. Philip Randolph Blvd. | Jacksonville, Florida 32206 | T-(904) 630-3647 | F- (904)630-4983

9. COMMENTS FROM THE BOARD

10. PUBLIC COMMENTS

11. ADJOURN

Next Finance Committee Meeting

May 7, 2018 9:00 AM

Next Regular Board Meeting

May 16, 2018 10:00 AM

1095 A. Philip Randolph Blvd

Jacksonville, FL 32206

Kids Hope Alliance The Jacksonville Partnership for Children, Youth and Families

1095 A. Philip Randolph Blvd. Jacksonville, FL 32206

Board Meeting Minutes

Meeting Information Date: April 4, 2018 Location: 1095 A. Philip Randolph Blvd. 1st floor, Multipurpose Room

Board Member Attendance Y Kevin Gay- Chair Y Tyra Tutor Y Dr. Barbara Darby Y Dr. Marvin Wells Y Rebekah Davis N Nat Glover

Advisory: Dana Kriznar, Duval County Public Schools; Laura Lothman Lambert, State Attorney; The Honorable CP Anna Brosche; The Honorable Charlie Cofer, Public Defender OCG: Julia Davis KHA Staff: Mike Weinstein, Delores Williams, Colin Murphy, Adam Miller, Cynthia Nixon, Ginger Preston, Mary Nash, Sylvester Pinckney, Kenneth Darity, Joyce Watson, Taryn Roberts, Jerelyn Allen, Rodger Belcher, Katoia Wilkins, Julia Riggins, Lenora Wilson, Chris McNeilly, Tyrica Young, Lisette Maldonado, Bridgette Newby. Guest: 4.4.18 B.O.D Guest sign-in.pdf Agenda Items Action/Outcome Call To Order

Board Chair Kevin Gay called the meeting to order at 10:00 am. Chairman Gay thanked everyone for coming today. Chairman Gay stated that comment cards available for anyone wishing to speak to a item or for general comments at the conclusion of the meeting. Chairman Gay thanked the board members for their participation and engagement during the task force focus groups.

Approval of the Minutes Chairman Gay asked for a motion to approve the minutes from February. Barbara Darby made the motion and Tyra Tutor seconded it. Chairman Gay opened the floor for any discussion and public comments. With none being heard Chairman Gay asked all in favor to signify by the sign of “aye”. All were in favor and the motion was passed.

Chairman’s Report

Chairman Gay thanked the finance committee of which we will be hearing from Tyra Tutor, finance chair, in a moment. He also thanked board members for their participation and engagement during the task force focus groups. Chairman Gay thanked JCC staff. Chairman Gay gave a report on the CEO search committee meetings. The committee has reduced the search down to four (4) candidates who will be interviewed in person on April 5, 2018 at 9:00 am. Following the interviews, the search committee members will discuss and make their CEO recommendation to the full board.

The full board will meet at 4:30 pm to approve or veto the search committee’s recommendation. Chairman Gay turned the floor over to Mike Weinstein to give his CEO report.

CEO Report

Mr. Weinstein recognized Kenneth Darity, program manager at Kids Hope Alliance. Mr. Darity is celebrating ten (10) years of service with the City of Jacksonville.

Finance Report Chairman Gay turned the floor over to Tyra Tutor, to report on the finance committee meeting. Ms. Tutor stated that the City funded and grant funded programs were on track and there is nothing unusual to report. With that being said, Ms. Tutor made the motion to approve the Kids Hope Alliance Finance Report that goes through February 28, 2018 and Dr. Wells seconded it. Chairman Gay opened the floor for discussion and public comments. With none being heard, the approval of the finance report was passed.

Action Item Action Item

Continuation Program Funding for Summer Learning FY18 Colin Murphy introduced the item. The board is asked to approve program funding for summer learning FY 18. Colin explained that this request has several parts. Request #1 is to change agencies from Boy’s & Girls Club to Communities in Schools.

Request #2, #3, #4 and #5 are to rescind contracts due to the agencies not being able to provide services at the schools listed in their contract.

Request #6 is a site change request for The Young Men’s Christian Association of Florida.

Request #7 is to increase funding for Potter’s House Christian Fellowship Inc. and request #8 is to increase funding at Dayspring Baptist Church Inc. Colin stated that Potter’s House and Dayspring were due to a staffing error in the calculation of the total program cost.

Chairman Gay asked for a motion to approve the Program Funding for Summer Learning. Ms. Tutor made the motion and Ms. Davis seconded it. Chairman Gay opened the floor for discussion and public comments. Mr. Weinstein made comments about site changes and the number of children enrolled in programs being lower or higher for a number of different reasons. With no other comments being heard, Chairman Gay asked all in favor to signify by the sign of “aye”. All were in favor and the motion was passed. Contract Amendments for FY18 Afterschool Colin Murphy introduced the item. The Board is asked to approve the reduction of funding to programs listed on Exhibit A, due to variances of the program sites average daily attendance. These savings will be used to fund the programs that begin in the fourth quarter. Chairman Gay asked for a motion to approve the reduction of funding. Ms. Tutor made the motion and Dr. Darby seconded it. Chairman Gay opened the floor for discussion and public comments. Dr. Darby asked for clarification of the sites that received a reduction and how it was determined. Rena Coughlin, Nonprofits Center of Florida made comments. With no other comments being heard, Chairman Gay asked all in favor to signify

Action Item Action Item Action Item Action Item

by the sign of “aye”. All were in favor and the motion was passed. Program funding for Afterschool Programs FY 2018-2019 Colin Murphy introduced the item. The Board is asked to authorize the introduction of legislation to the Jacksonville City Council to provide for the following four part request. Funding for sites outline in Exhibit A, approve an advance of up to 25%, amend requirements of the RFP as outlined in Exhibit B and approve matching funds for Hyde Park Elementary and San Jose Elementary both 21st Century Learning Centers.

Chairman Gay asked for a motion to approve the request for Afterschool Programs FY 2018-2019. Ms. Tutor made the motion and Ms. Davis seconded it. Chairman Gay opened the floor for discussion and public comments. Chairman Gay and board member, Dr. Darby made comments. Rena Coughlin, Nonprofits Florida made comments. With no other comments being heard, Chairman Gay asked all in favor to signify by the sign of “aye”. All were in favor and the motion was passed. Program Funding for School Based Mental Health for FY 18-19 Colin Murphy introduced the item. The Board is asked to approve the introduction of legislation to the Jacksonville City Council for school based mental health funding. Mr. Weinstein explained that staff may come back to the committee later with funding recommendations. Chairman Gay asked for a motion to approve the program funding for School Based Mental Health for FY 18-19. Ms. Tutor made the motion and Ms. Davis seconded it. Chairman Gay opened the floor for discussion and public comments. Keto Porter, United Way made public comments. Michelle Braun, United Way made public comments. With no other comments being heard, Chairman Gay asked all in favor to signify by the sign of “aye”. All were in favor and the motion was passed. Carryover Funds for High Fidelity Wraparound Services Colin Murphy introduced the item. The Board is asked to authorize the receipt of carryover funds from the Substance Abuse and Mental Health Services Administration (SAMHSA), and authorize the Interim CEO to execute the contract. Chairman Gay asked for a motion to approve the request. Ms. Tutor made the motion and Dr. Darby seconded it. Chairman Gay opened the floor for discussion and public comments. Dr. Wells, board member made comments. With no other comments being heard, Chairman Gay asked all in favor to signify by the sign of “aye’. All were in favor and the motion was passed. Professional Organization Memberships Mike Weinstein introduced the item. The board is asked to approve funding membership for two Professional Organizations. The Florida Children’s Council and the Florida Afterschool Network. Mr. Weinstein stated the funds were placed in the contingency reserves so there is no fiscal impact to Kids Hope Alliance.

Chairman Gay asked for a motion to approve the request. Ms. Tutor made the motion and Dr. Darby seconded it. Chairman Gay opened the floor for discussion and public comments. Dr. Well, board member made comments.

Action Item Action Item

Council Member Anna Brosche made comments. With no other comments being heard, Chairman Gay asked all in favor to signify by the sign of “aye”. All were in favor and the motion was passed. Advance Payment Policy Cynthia Nixon introduced the item. Ms. Nixon stated that the Kids Hope Alliance ordinance allows for advances to help the agencies get their programs started. The revised policy will allow the agencies more time to pay back the advance and give them up to a 25% advance instead of 15%. Ms. Nixon discussed the advance policy revision requested in more detail. Chairman Gay asked for a motion to approve the request. Ms. Tutor made the motion and Dr. Wells seconded it. Chairman Gay opened the floor for discussion and public comments. Mr. Weinstein explained the request in more detail. Dr. Darby, board member made comments. With no other comments being heard, Chairman Gay asked all in favor to signify by the sign of “aye”. All were in favor and the motion was passed. Audited Financial Statement Policy Ms. Nixon explained the current policy for City funded organizations receiving grants compared to the proposed policy for the Kids Hope Alliance. The proposed of the Kids Hope Alliance policy would require providers and agencies to submit audited financial statements or other financial information deemed necessary. Ms. Nixon went through the current request and the proposed requested by Kids Hope Alliance. Chairman Gay asked for a motion to approve the proposed statement policy request. Dr. Darby made the motion and Dr. Wells seconded it. Chairman Gay opened the floor for discussion and public comments. Chairman Gay made comments. Mr. Weinstein made comments. Rena Coughlin, Nonprofits Center made public comments. With no other comments being heard, Chairman Gay asked all in favor to signify by the sign of “aye”. All were in favor and the motion was passed.

Task Force Reports

Chairman Gay stated that the committee member will reports on their individual task force meeting. Chairman Gay gave a shout out to Dae Lynn Helm and the team for a phenomenal job. Rebekah Davis gave a report on Early Learning Task Force: Would like more funding, family involvement, the community and partners Working together and better communication. Dae Lynn Helm gave a report on Juvenile Justice Prevention and Intervention: Listen to what youth want, ways to keep them busy like job training and job skills. More concentration of services for young black males and increase study of racial inequities in the Juvenile Justice System. Dr. Darby gave a report on Pre-Teen and Teens: More program funding, offer more effective programs for teen and continue to have teens involved in task force meetings. Hear feedback from teens of what they would like to see more of less of in teen programming.

New Business Action Item

Contract Amendment with Ounce of Prevention Fund of Florida Inc. Mary Nash introduced the item. The board is asked to approve the contract amendment between Ounce of Prevention Fund of Florida and the Kids Hope Alliance. This request is to change the language in the contract from Jacksonville Children’s Commission to Kids Hope Alliance. Chairman Gay asked for a motion to approve the contract amendment request. Dr. Darby made the motion and Ms. Davis seconded it. Chairman Gay opened the floor for discussion and public comments. With none being heard, Chairman Gay asked all in favor to signify by the sign of “aye”. All were in favor and the motion was passed.

Old Business Website Design Mayor’s Youth at Work Partnership Mayor’s Young Leaders Advisory Council Youth Travel Trust Fund

Adam Miller, Communications manager gave an update on the Kids Hope Alliance website. The website has a new look and new tabs. The ten domain names have been updated and will direct the user to the website along with the three previous domain names under Jacksonville Children’s Commission. Dawn Lockhart gave an update on the Mayor’s Youth at Work Partnership. Important dates, April 19th partnership summit April 28th College & Career fair at the Public Library June 18th Mayors Summer Jobs starts July 27th End of the Mayor’s Summer Jobs celebration The Mayor’s Young Leaders Advisory Council are high schoolers from the community who meet monthly to talk about issues that youth face and how they can make a positive difference. Mike Weinstein talked about bringing the program under Kids Hope Alliance and the possibility of inviting them to a board meeting. Mike Weinstein gave a brief update on Youth Travel Trust. There are no applications at this time that require any board action.

Adjourn

Chairman Gay thanked everyone for coming. The meeting was adjourned at 11:45 a.m.

BOARD ACTION ITEM

FY18: REALLOCATION OF PROGRAM FUNDING FY18

FINANCE COMMITTEE DATE: APRIL 16, 2018 BOARD MEETING DATE: APRIL 25, 2018

TO: KIDS HOPE ALLIANCE BOARD OF DIRECTORS

FROM: MIKE WEINSTEIN, INTERIM CEO

REQUESTED ACTION: The board is asked to reallocate $321,922 in funding as follows: $174,000 Salaries and Benefits $147,922 Afterschool Programs NARRATIVE: The Kids Hope Alliance has $321,922 in funding that can be reallocated, which requires action by the Kids Hope Alliance Board of Directors and the Jacksonville City Council. The funds were made available through 1) contracts not being executed, or 2) contracts being reduced. Exhibit A provides a detailed explanation of available funds. The funds going towards salaries and benefits replenish funds that were previously allocated towards contracts with the Florida Institute for Education and NLP Logix, Inc. The funds allocated towards afterschool programs will provide funding for unanticipated requests for additional funds and will be allocated in a manner consistent with terms and conditions of the afterschool and summer RFPs. FISCAL IMPACT: This action reallocates $321,922 in program funding to the operations of the Kids Hope Alliance budget. GOVERNANCE IMPACT: Needs Kids Hope Alliance Board Approval OPTIONS: 1. Vote to approve recommendation. 2. Decline to approve recommendation. STAFF RECOMMENDATION: Staff recommends approval.

EXHIBIT A

AVAILABLE FUNDING Operations and Programs $19,659,164

Contingency $10,026,740 Total Available $29,685,904

APPROVED FUNDING Operations and Programs $19,659,164

Unexecuted and Reduced Contracts Originally Approved in Ordinance 2017-504-E ($345,864) Operation Funding Approved in Ordinance 2018-078 $1,361,055

Program Funding Approved in 2018-168 (Summer, Summer Jobs, May 31st contracts) $5,919,610 Reductions Approved by the Kids Hope Alliance Board on 4/4/2018 ($777,529)

Program Funds Approved by the Kids Hope Alliance Board on 4/4/2018 $3,547,546 Net total Approved $29,363,982

Remaining funds to be allocated $321,922

BOARD ACTION ITEM SUMMER FOOD SERVICE PROGRAM GRANT

FY18: ACTION ITEM NAME

FINANCE COMMITTEE APRIL 16, 2018 BOARD MEETING DATE: APRIL 25, 2018

TO: KIDS HOPE ALLIANCE (KHA) BOARD OF DIRECTORS


REQUESTED ACTION: The Board is asked to approve the grant renewal for the Florida Department of Agriculture & Consumer Services – Summer Food Service Program Grant, USDA (Summer Lunch) for the period of May 1, 2018 thru September 30, 2018. The Program will operate starting June 4, 2018 through August 10, 2018 providing healthy lunches and snacks to an estimated 190 sites throughout Jacksonville. The Board is asked to approve the Fourth and Final Renewal Option as set forth in the Terms and Conditions, Paragraph 3, of the BID #SC-0448-14) to renew the Contract #9029-02 with G. A. Food Service, Inc. to prepare and transport lunches and snacks to the various Summer Lunch/BreakSpot sites throughout Jacksonville. The Board is also asked to authorize the Interim CEO to execute the contracts and amendments as necessary. NARRATIVE: To qualify as a site through the Summer Food Service Program, the site must be in an area where 50% or more of the children are on Free/Reduced Status for meals during the school year. However, any child age 18 or under, is eligible to eat at the Summer Lunch/BreakSpot site. See attached Fact Sheet. FISCAL IMPACT: This action requires the introduction of legislation to bring in an estimated $1,300,000 to the City of Jacksonville to provide healthy lunches and snacks to children while school is out during the summer months. The funding of this program is from federal dollars through the State of Florida. There are no required matching dollars from the City of Jacksonville GOVERNANCE IMPACT: Needs Kids Hope Alliance Finance Approval Needs Kids Hope Alliance Board Approval OPTIONS: 1. Vote to approve recommendation. 2. Decline to approve recommendation. STAFF RECOMMENDATION: Staff recommends approval.

SUMMER FOOD SERVICE PROGRAM

[email protected]

FACT SHEET

Local Sponsor: 25 years

Summer 2017: Budget: $1,300,000; 190 Sites Program Year: June through August

What is the Summer Food Service Program? The SFSP is a federally-funded, state-administered program. The SFSP reimburses providers who serve free healthy meals to children and teens in low-income areas during the summer months when school is not in session. Who Does the Program Serve? The SFSP serves children and teens age 18 and younger. How Does It Work? There are three main players involved:

o State agencies administer the program and communicate with USDA.

o Sponsors enter into agreements with State agencies to run the program. Sponsors include schools, local government agencies, camps, faith-based and other non-profit community organizations.

o Sites are places in the community where children receive meals in a safe and supervised environment. Sites include schools, parks, community centers, health clinics, hospitals, apartment complexes, churches, and migrant centers. Sites work directly with sponsors.

Funding & Reimbursement: o United States Department of Agriculture (USDA) o Administered by the Florida Department of

Agriculture and Consumer Services o City of Jacksonville/Kids Hope Alliance

Reimbursement is available for up to one snack and one lunch per child, per day. Available for snacks and lunch meals served to children and teens age 18 and younger. The current reimbursement for 2018 is $.91 for snack and $3.85 for lunch. Program Requirement:

o Programs must keep attendance records, daily meal counts, menus and expenditure records.

o Meals must meet specific USDA meal pattern requirements.

o Meals must contain a fluid milk, fruits and vegetables, grains and breads, and meat and meat alternates.

(SFSP)

)

Partnerships

GA Food

Service, Inc.

Public

Libraries City of

Jacksonville

Feeding

Northeast

Florida

Florida Department

of Health

UF Health

Community Sites &

Volunteers

Meal

Tracker

165

170

175

180

185

190

2013 2014 2015 2016 2017

KHA Summer Food Service Program Sites

# of Sites

KHA Summer Food Service Program 2013 Sites by Category

Churches

Apartment Complexes

Park & Community

Public Libraries

Daycare Centers

Non-Public Schools

Hospital

0

100,000

200,000

300,000

400,000

500,000

600,000

2013 2014 2015 2016 2017

Tho

usa

nd

s

KHA Summer Food Service Program Meals Served

Lunch

Snack


Churches

Apartment Complexes

Park & Community

Public Libraries

Daycare Centers

Non-Public Schools

Hospital


Churches

Apartment Complexes

Park & Community

Public Libraries

Daycare Centers

Non-Public Schools

Hospital

Mobile Feeding


Churches

Apartment Complexes

Park & Community

Public Libraries

Daycare Centers

Non-Public Schools

Hospital

Mobile Feeding

FL DOH

National Park


Northside

Westside

Arlington

Downtown/Riverside

Southside

Beaches/Mayport

Mandarin

Mobile Feeding

FL DOH

Program Benefits o Help reduce hunger o Access to nutritious meals o Support working families o Counter Obesity o Help kids learn and stay active o Keep children safe and engaged o Partnerships with state and

local agencies o Financial sustainability

Mobile Feeding - Program Expansion The mobile feeding model has been a successful approach to feeding more meals in the Summer Food Service Program. Transportation for children is typically the largest barrier to growth in the Summer Food Service Program, but mobile feeding overcomes that by taking the meals directly to children in needy, hard-to-reach places.

Current Model Future Expansion

Pre-Teens (ages 11-12) and Teens (ages 13+ & enrolled in school) Essential Services Task Force

4-9-18

Goals: To orient the Kids Hope Alliance Pre-Teens and Teens Essential Services Task Force on the latest research and best practices on a local, state and national level in the area of pre-teens and teens programming, review current programming, identify gaps and create a Request for Proposal for release. Questions to Consider:

• What are best practices in mentoring? How do we measure mentoring programs? • How can we incorporate literacy in special populations of teens? • How can we incorporate career skills development in special populations of teens? • What are the appropriate metrics to measure program outcomes and success for

special populations of teens? • How do providers ensure access and participation in teen programs? • How are teen programs reimbursed for services?

9:00 AM – 9:10 AM

Introductions, Review of Agenda, Review of Goals were made by Dr. Barbara Darby, Kids Hope Alliance Board Member.

9:10 AM – 9:35 AM Sara Huke Alford of Big Brothers Big Sisters presented a national view and local view on mentoring. See presentation. 9:35 AM – 9:50 AM Katie Bakewell of NLP Logix provided information on the current evaluation measures of the funded mentoring. See presentation. 9:50 AM – 10:00 AM Darien Glover, Mayor’s Young Leadership Advisory Council provided an overview of the May 9th event the council is sponsoring. See flyer. 10:00 AM – 11:15 AM Panel Discussion Learn to Grow /Marginalized Teens

(over)

Daisy, a guest speaker, provided the group her perspective and experiences of being a teen in foster care. She told of her painful experiences over the years and commended the FSS staff for keeping in touch with her and providing support to turn her life in a positive direction, although she had left the system. She expressed that they had become her family when she did not have one. She recommended several improvements for these services including improving training and expectations for foster families accepting teens and providing an appropriate bag for the teen when moving that does not stigmatize the teen. “Shame” and “pity” were feelings that she often felt while in services and today being at the meeting to tell her story. Bob Miller of Family Support Services provided an over view of Family Support Services and of the services that teens in foster care are provided. See presentation.

Kim Sirdevan of Youth Crisis Center provided an overview of Youth Crisis Center and services that runaway and homeless teens receive. See presentation.

Tricia Pough of DCPS provides an overview of the definition of homeless teens in the school system and their support services. See paper.

Tanya Watts of DCPS provided an overview of services provided to teen mothers & teen fathers within the schools system.

11:15 AM – 11:30 AM

Colin Murphy of Kids Hope Alliance discussed the current unit of service reimbursement and suggested the RFP provide improved explanation of this and use a more unified unit. A provider mentioned the need for further training on units of service to be clear what can or cannot be billed as units of service.

11:30 AM – 12:00 PM

Dr. Darby led a wrap up, unanswered questions and next steps encouraging feedback from the group to be sent to Dae Lynn Helm. Dr. Darby provided the group that the RFP may not appear the same as the previous RFP.

Things to Do:

(over)

NLP Logix

Jacksonville, FL

April 25, 2018

Agenda

• Introduction to NLP Logix • Timeline of COJ/NLP Relationship • Vision for a data-driven Kids Hope Alliance • Today’s Kids Hope Alliance

• Current State of Analysis • Data Sources • Sample Analysis

Who is NLP Logix?

Established in 2011

Provide business solutions to customers using machine learning, statistics, advanced analytics, and deep learning.

Timeline of the partnership between NLP Logix and the City of Jacksonville

Q4 2015

Q2 2016

Q3 2016

Q4 2016

Q1 2017

Q2 2017

Q4 2017

Q1 2018

Jax Journey Efficacy Report Continuing Jax

Journey Support

JCC Afterschool Report SY 16-17

JCC Afterschool Report SY 15-16

Continuing Support for JCC JCC Efficacy Report Services Dashboard &

Task Forces

Q1 2016

Q3 2017

Criminal Justice Reinvestment Grant

A data-driven Kids Hope Alliance has a strategy for evaluating success at all levels:

Kids Hope Alliance

Early Learning

Juvenile Justice

Out of School

Special Needs

Pre-Teen and Teen

…

Early Learning Coalition

…

Evening Reporting Center

…

Summer Camp

… Jax Zoo

…

Full Service Schools Plus

Organization

Essential Service Plan Categories

Programs

Vision for Kids Hope Alliance

A data-first approach to program evaluation

A data-savvy agency

A driver of continuous improvement of providers

Three goals for a data-driven Kids Hope Alliance

• Quantifiable metrics determined up front (before RFP is released)

• Baselines from historical data used to determine goals

• Regular (e.g. monthly) reporting on contract fulfillment

• Regular (e.g. semi-annual) reporting on youth outcomes

• Past performance considered in contract renewals/new RFPs


• Data collection plan and tools to support metrics • Methods for efficient data reporting and sharing • Understanding of the importance of data cleanliness • Use of disparate data sources for enhanced insight

A data-savvy agency

• Feedback from providers to identify appropriate metrics

• Sharing dashboards and reports with providers

• Capacity-building training on data collection and best practices


Descriptive Reports What Happened?

Statistical Analyses Why is this happening?

Interactive Dashboards What is happening?

Machine Learning Models What can we do to make this happen?

Juvenile Justice Prevention and Intervention Programming

Out-of-School Programming

Pre-Teen and Teen Programming

Special Needs Programming

Current State of Kids Hope Alliance Analysis

Early Learning, Literacy, and School Readiness Programming

• In evaluating afterschool programs (K-8), there are 3 analysis types considered:

• Comparing by level of engagement • Comparing participants to non-

participants • Comparing one-, two-, and three-year

program participants

• KPIs include participant conduct, attendance, and promotion rate. Each metric is statistically validated.


• SAMIS – Kids Hope Alliance data collection from providers

• Crime Data • JSO - crimes and arrests • Department of Juvenile Justice

• MOU 1 – De-identified juvenile arrest data • MOU 2 – Matching Kids Hope Alliance

participants to juvenile records, where applicable

• DCPS Data (new data sharing agreement to continue outcomes analysis)

• Census Data • Demographic information at a block group or tract

level

A data-savvy agency

By comparing provider locations to Census-based and crime-based demographic information, gaps in services can be quickly identified. Level of detail:

• Census Tract • Census Block • ZIP Code

A data-savvy agency

Afterschool Programs 2017-2018

• Individualized reports for each Jax Journey Teen program on:

• SAMIS Data • Program Participation

• Outcomes Data • Participant Demographics • Referrals • Attendance

• Distributed to providers as well as JJOC leadership


Quantitative Analysis

Demographic Data

Questions? Thank you!

Total Budget: Total Budget* - Break out by ESP:Federal Funds 7,207,671 State Funds 1,472,300 Early Learning 5,076,918 City Funds 29,974,568 Out of School Time 20,667,310

Juvenile Intervention 1,010,180 Preteen and Teens 1,871,009 Special Needs 4,713,119 Undetermined & Unallocated 316,127

Total Budget 38,654,539$ Total Budget - ESP 33,654,663$ *Differnce of $4,999,876 is operating expenses.

COJ Funds: COJ - Break out by ESP:Salaries & Benefits 2,929,085 Internal Service Charges 722,502 Early Learning 3,982,418 Operating Expenses 612,312 Out of School Time 15,329,310 Debt Service 447,313 Juvenile Intervention 610,180 Program Funds 24,974,692 Preteen and Teens 1,871,009 Youth Travel Trust Fund 40,794 Special Needs 2,865,648 Reserve for Pension Reform 247,870 Undetermined & Unallocated 316,127

Total COJ 29,974,568$ Total COJ - ESP 24,974,692$

Kids Hope AllianceFY18 Budget

Federal Funds

State Funds

City Funds

Early Learning

Out of School Time

Juvenile Intervention

Preteen and Teens

Special Needs

Undetermined &Unallocated

Salaries & Benefits

Internal Service Charges

Operating Expenses

Debt Service

Program Funds

Youth Travel Trust Fund

Reserve for PensionReform

Early Learning

Out of School Time

Juvenile Intervention

Preteen and Teens

Special Needs

Undetermined &Unallocated

Essential Service Plan - Early Learning Essential Service Plan - Out of School TimeELC Childcare Match 625,000 Afterschool Programs 11,380,243 Coach Jax - Episcopal Team 1,672,194 Summer Learning Programs 3,791,351 ELC Social Emotional 185,224 21st CCLC Grant 157,718 ELC - Enhanced Childcare 459,500 Healthy Families 1,040,500

Total - Early Learning 3,982,418$ Total - Out of School Tiime 15,329,312$

Essential Service Plan - Juvenile Intervention Essential Service Plan - Preteen and TeenAftercare Program 20,500 Mentoring 536,324 UF Turning Points - Rethinking Violence 10,333 Jax Journey Teen Programs 674,529

Daniel Memorial, Inc. 291,600 Mayor's Youth at Work Partnership 233,230

PACE Center for Girls, Inc. 180,000 I'm a Star Foundation 176,926 Evening Reporting Center 47,747 Teen Pregnancy Prevention 250,000 DCF - Criminal Justice Reinvestment Grant 60,000

Total - Juvenile Intervention 610,180$ Total - Preteen and Teen 1,871,009$

Essential Service Plan - Special NeedsFull Service Schools ( and FSS Plus) 1,703,000 Child Guidance Center, Inc. 179,606 Daniel Memorial, Inc. 60,000 DLC Nurse &Learn, Inc. 304,588 Hope Have Association, Inc. 120,000 New Heights of Northeast Florida, Inc. 120,100 Northwest Behavioral Health Services, Inc. 97,494 I.M. Sulzbacher Center for the Homeless, Inc. 44,360 Youth Crisis Center, Inc. 90,500 SAMHSA - High Fidelity Wrap Around Match 146,000

Total - Special Needs 2,865,648$

Kids Hope AllianceEssential Service Plan - City Funds

ELC Childcare Match

Coach Jax - EpiscopalTeamELC Social Emotional

ELC - EnhancedChildcareHealthy Families

Afterschool Programs

Summer LearningPrograms

21st CCLC Grant

Aftercare Program

UF Turning Points -Rethinking ViolenceDaniel Memorial, Inc.

PACE Center for Girls, Inc.


DCF - Criminal JusticeReinvestment Grant

Mentoring

Jax Journey TeenPrograms

Mayor's Youth at WorkPartnership

I'm a Star Foundation

Teen PregnancyPrevention

Full Service Schools ( and FSSPlus)Child Guidance Center, Inc.

Daniel Memorial, Inc.

DLC Nurse &Learn, Inc.

Hope Have Association, Inc.

New Heights of NortheastFlorida, Inc.Northwest Behavioral HealthServices, Inc.I.M. Sulzbacher Center for theHomeless, Inc.Youth Crisis Center, Inc.

SAMHSA - High Fidelity WrapAround Match

Essential Service Plan - Early Learning Essential Service Plan - Out of School TimeELC Childcare Match 625,000 Afterschool Programs 11,380,243 Coach Jax - Episcopal Team 1,672,194 Summer Learning Programs 3,791,351 ELC Social Emotional 185,224 21st CCLC 545,718 ELC Enhanced Childcare 459,500 Child Care Food Program (Afterscho 3,650,000 Healthy Families 2,135,000 Summer Breakspot 1,300,000

Total - Early Learning 5,076,918$ Total - Out of School Tiime 20,667,312$

Essential Service Plan - Juvenile Intervention Essential Service Plan - Preteen and TeenAftercare Program 20,500 Mentoring 536,324 UF Turning Points - Rethinking Violence 10,333 Jax Journey Teen Programs 674,529

Daniel Memorial, Inc. 291,600 Mayor's Youth at Work Partnership 233,230

PACE Center for Girls, Inc. 180,000 I'm a Star Foundation 176,926 Evening Reporting Center 47,747 Teen Pregnancy Prevention 250,000 DCF - Criminal Justice Reinvestment Grant 460,000

Total - Juvenile Intervention 1,010,180$ Total - Preteen and Teen 1,871,009$

Essential Service Plan - Special NeedsFull Service Schools ( and FSS Plus) 1,703,000 Child Guidance Center, Inc. 179,606 Daniel Memorial, Inc. 60,000 DLC Nurse &Learn, Inc. 304,588 Hope Have Association, Inc. 120,000 New Heights of Northeast Florida, Inc. 120,100 Northwest Behavioral Health Services, Inc. 97,494 I.M. Sulzbacher Center for the Homeless, Inc. 44,360 Youth Crisis Center, Inc. 90,500 SAMHSA - High Fidelity Wrap Around Match 1,847,471

Total - Special Needs 4,567,119$

Kids Hope AllianceEssential Service Plan - Full Budget

ELC Childcare Match

Coach Jax - EpiscopalTeam

ELC Social Emotional

ELC Enhanced Childcare

Healthy Families

Afterschool Programs

Summer LearningPrograms

21st CCLC

Child Care FoodProgram (Afterschool)

Summer Breakspot

Aftercare Program

UF Turning Points -Rethinking ViolenceDaniel Memorial, Inc.

PACE Center for Girls, Inc.


DCF - Criminal JusticeReinvestment Grant

Mentoring

Jax Journey TeenPrograms

Mayor's Youth at WorkPartnership

I'm a Star Foundation

Teen PregnancyPrevention

Full Service Schools ( and FSSPlus)Child Guidance Center, Inc.

Daniel Memorial, Inc.

DLC Nurse &Learn, Inc.

Hope Have Association, Inc.

New Heights of NortheastFlorida, Inc.Northwest Behavioral HealthServices, Inc.I.M. Sulzbacher Center for theHomeless, Inc.Youth Crisis Center, Inc.

SAMHSA - High Fidelity WrapAround Match

BOARD ACTION ITEM

FY18: JACKSONVILLE CHILDREN’S COMMISSION AND JAX JOURNEY RFPS

BOARD MEETING DATE: APRIL 25, 2018

TO: KIDS HOPE ALLIANCE BOARD OF DIRECTORS


REQUESTED ACTION: For Information Only. NARRATIVE: Chapter 77.109 (14) gives the Kids Hope Alliance the authority to “manage all former Jax Journey (JJ) and Jacksonville Children’s Commission (JCC) contracts transferred to the (Kids Hope Alliance) until the contracts are completed, expired, or terminated(.)” Both the JJ and JCC procured contracts under various Requests for Proposals (RFPs) listed below. It is up to the Kids Hope Alliance Board of Directors to either 1) continue those contracts through the expiration period, or 2) terminate and repurpose those funds for programs that will fall within the Essential Services Plan for Kids being developed by the Board.

Program BID CURRENT FUNDING

Expiration

Full Service Schools ESC-0423-15 $1,275,000 6/30/2018

School Behavioral Health Pilot (Full Service Schools Plus)

ESC-0434-15 $428,000 6/30/2018

Evening Reporting Center ESC-0321-17 $143,241 9/30/2018

Aftercare Program ESC-0324-17 $41,000 9/30/2018

Out-of-Schools Time for Teens Programming

ESC-0451-16 $674,529 9/30/2018

Juvenile Intervention Program ESC-0525-16 $291,600 9/30/2019

Mentoring ESC-0514-16 $536,324 9/30/2019

Coach Jax Early Learning Coaching ESC-0532-16 $536,324 9/30/2019

Healthy Families Home Visiting Program ESC-0490-16 $1,750,000 6/30/2020

Afterschool Programs ESC-0410-17 ESC-0465-17 ESC-0436-17

$11,636,307 6/30/2020

Summer Programs ESC-0410-17 ESC-0465-17 ESC-0436-17 ESC-0422-17 ESC-0466-17

$3,791,351 6/30/2020

board of directors meeting agenda tabkidshopealliance.org/wp-content/uploads/2018/06/... ·...

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