board of education · 2013. 1. 11. · july 9 501 2012 special meeting the board of education of...

July 9 2012

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

July 9, 2012

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 501 Recess into Executive Session . . . . . . . . . . . . . 501 Adjourn from Recess . . . . . . . . . . . . . . . 501

July 9 501 2012

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, July 9, 2012 at 6:06 p.m., President Bolton in the chair

ROLL CALL Present: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton (7) Member Kuhns arrived at 6:07 p.m. Superintendent Ronan was absent.

RECESS INTO EXECUTIVE SESSION

Mrs. Reed moved and Mrs. White seconded the motion that the Board recess into executive session at 6:08 p.m. to consider sale of property at competitive bidding. Ayes: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 7:12 p.m.

Diana C. Whitt Treasurer/CFO

July 9 2012

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

July 9, 2012

Table of Contents Roll Call . . . . . . . . . . . . . . . . . . 502 Minutes Approved . . . . . . . . . . . . . . . . 502 Presentations . . . . . . . . . . . . . . . . . 502 Board Announcements/Hearing the Public . . . . . . . . . . . 503 Resolution Amending Board Policy 2431 – Interscholastic Athletics . . . . . 503 A Resolution Expressing an Intent to Award Construction Contracts for #8; Asbestos

Abatement Bid Package and Authorizing the President and the Treasurer to Enter into Said Contract Upon Compliance with all Conditions Precedent Related to the Old Roberts School . . . . . . . . . . . . . . . . .

503 Resolution Expressing an Intent to Award Construction Contracts for #7; Loose

Furnishing Bid Package and Authorizing the President and the Treasurer to Enter into Said Contract Upon Compliance with all Conditions Precedent Related to Rothenberg Preparatory Academy Renovations . . . . . . . . . . . .

506 A Resolution Expressing an Intent to Award Construction Contracts for Bid Package

#6; Loose Furnishings and Authorizing the President and the Treasurer to Enter into Said Contracts Upon Compliance with all Conditions Precedent Related to New Silverton Paideia Academy . . . . . . . . . . . . . .

508 Suspension of Board Policy . . . . . . . . . . . . . . 510 A Resolution To Sell Real Property And Offer Unused School Facilities And Other Real

Property For Sale To The Governing Authorities Of Community Schools Within CPS Territory . . . . . . . . . . . . . . . . .

510 Policy Committee – Written June 25, 2012 . . . . . . . . . . 512 Report of the Superintendent . . . . . . . . . . . . . . 513 Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 514 2. Civil Service Personnel . . . . . . . . . . . . . 519 3. Approval Of A Utility Easement For Dater High School . . . . . . 520 Report of the Treasurer 1. Agreements with Consultants . . . . . . . . . . . . 521 2. Addendum #4 To The Receipt Of Grant And Agreement With CAA-Head Start

Federal . . . . . . . . . . . . . . . . .

521 3. Receipt of a Grant from Environmental Education Council of Ohio . . . . 521 4. Receipt of Grant from Whole Kids Foundation . . . . . . . . 521 5. Receipt of Grant from Whole Kids Foundation . . . . . . . . 522

July 9 2012

PROCEEDINGS

REGULAR MEETING

July 9, 2012

Table of Contents

(cont.) Report of the Treasurer (cont.) 6. Receipt of Grant from Greater Cincinnati Foundation . . . . . . . 522 7. Receipt of Grant from Greater Cincinnati Foundation . . . . . . . 522 8. Receipt of Donations from H & R Block . . . . . . . . . 522 9. Receipt of Donation from Hatmaker Foundation . . . . . . . . 522 10. Receipt of Donation from A.M.I.S Travel Funds . . . . . . . . 522 11. Receipt of Donation from Building Healthy Lives Foundation . . . . . 522 12. Receipt of Honorarium from Department of Defense . . . . . . . 522 13. Receipt of Donation from AbiBow Recycling LLC . . . . . . . 522 14. Receipt of Donation from AbiBow Recycling LLC . . . . . . . 522 15. Receipt of Donation from Friends of Dater Montessori School - Montessori

materials. . . . . . . . . . . . . . . . .

522 16. Receipt of Donation from Friends of Dater Montessori School- copy clicks. . . 522 17. Receipt of Donation from Friends of Dater Montessori School – copy clicks for

the PTN Committee . . . . . . . . . . . . . .

523 18. Receipt of Donation from Coca-Cola . . . . . . . . . . 523 19. Receipt of Donation from Hamilton Co. Educational Service Center-$2,800 . . 523 20. Receipt of Donation from Hamilton Co. Educational Service Center –$6,479.20 . 523 21. Receipt of Donation from American Bottling Co. . . . . . . . 523 22. Receipt of Donation from Ragtime Inc. . . . . . . . . . . 523 23. Receipt of Donation from American Lung Assoc. . . . . . . . 523 24. Receipt of a Donation from Great Oaks Institute of Technology . . . . 523 25. Receipt of Donation from Lynne Maloney, Kim Drahman, Barbara Cassell, Pam

Dixon, Bonita Woodrum, Ralph Patrick, Erika Maurer, Marcia Webb, Empire Building Co., Raymond Hodge, Bruce Girten, Joseph Fieler, Susan Squires, and Robert Bibbo . . . . . . . . . . . . . . .

523 26. Agreement with Neace Lukens for Student Athletic Accident Insurance Renewal 523 27. Agreement with Hamilton County Educational Service Center (HCESC) . . 524 28. Agreement with Hamilton County Developmental Disabilities Services,

(HCDDS) . . . . . . . . . . . . . . . .

524 29. Payment In Lieu of Taxes Stratford Court Apartments, LLC . . . . . 524 30. Payment In Lieu of Taxes 4138 Hamilton Avenue, LLC. . . . . . . 524 31. Assignment . . . . . . . . . . . . . . . . 524 32. Payment for Legal Services from General Fund General Counsel’s Office . . 525 33. Settlement . . . . . . . . . . . . . . . . 525 34. Addendum to Annual Operating Agreement 2012/2013 with Hamilton County

Developmental Disabilities Services, (HCDDS) . . . . . . . .

525 35. Agreement with Apex Learning . . . . . . . . . . . 525 36. Renewal of the Agreement with United Mail . . . . . . . . . 525 37. Renewal of the Agreement with Strategic Solutions . . . . . . . 525 38. Amendment to Consultant Agreement with Krystal Burnett . . . . . 525 39. Payment of Confirming Requisitions . . . . . . . . . . 526

July 9 2012

PROCEEDINGS

REGULAR MEETING

July 9, 2012

Table of Contents

(cont.)

Report of the Treasurer (cont.) 40. Award of Purchase Orders . . . . . . . . . . . . 527 41. Award Of Contracts - Loose Furnishings for Silverton Paideia Academy . . 528 42. Award Of Contracts - Re-paving of the Mayerson/Education Center parking

garage . . . . . . . . . . . . . . . . .

530 43. Award Of Contracts - Loose Furnishings for Rothenberg Preparatory Academy 531 For Board Information 44. Amendment to Consultant Agreement with Vivian H Strauss . . . . . 533 45. Renew Agreements with Vertex, Inc. . . . . . . . . . . 533 46. Renew Agreement with KBACE Technologies, Inc. . . . . . . . 533 Other Business . . . . . . . . . . . . . . . . 533

Assignment . . . . . . . . . . . . . . . . . 533 Adjournment . . . . . . . . . . . . . . . . . 533

July 9 502 2012

REGULAR MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, July 9, 2012 at 7:12 p.m., President Bolton in the chair. The pledge to the flag was led by President Bolton.

ROLL CALL Present: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton (7) Absent: None Superintendent Ronan was absent. Deputy Superintendent Laura Mitchell was in attendance .

MINUTES APPROVED Mrs. Reed moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on July 9, 2012.

Special Meeting – June 25, 2012 Regular Meeting – June 25, 2012 Special Public Meeting – June 29, 2012

Passed viva voce. President Bolton declared the motion carried.

PRESENTATIONS 1. Common Core Update – Laura Mitchell, Deputy Superintendent.

BOARD ANOUNCEMENTS/HEARING THE PUBLIC Kudos to:

1. Indyasia Johnson, Gamble Montessori Student, for graduating with honors and maintaining 4.0 GPA while beating the odds as she overcame many personal obstacles, trials and tribulations in her life.

2. Eileen Cooper Reed, for being elected Secretary-Treasurer for the Council of the Great City Schools for the year

2012-2013.

3. SCPA Choral and Meridian 8 jazz group for winning the top Gold Diploma honors July 6 and 7, 2012 in the Open Division of the 2012World Choir Games. The two choirs are now eligible to perform n the Champions category of the 2012 World Choir Games in Riga, Latvia in Northern Europe.

4. Vanessa White, new Grandmother.

July 9 503 2012

The following persons addressed the Board regarding the topics indicated: Katie Kern Unoccupied CPS properties

A RESOLUTION AMENDING BOARD POLICY: 2431 – INTERSCHOLASTIC ATHLETICS

WHEREAS, the Cincinnati Board of Education is reviewing the existing district policies; and

WHEREAS, the Cincinnati Board of Education has determined revision of the current Board Policies is in order to make them consistent with the current state laws and district procedures; and

WHEREAS, Board Policy 2431-Interscholastic Athletics has been reviewed and updated by the Administration and the Cincinnati Board of Education Policy Committee; and

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education approves Board Policy 2431-Interscholastic Athletics as written; and

BE IT FURTHER RESOLVED, that a copy of the Cincinnati Public Schools Board Policy 2431-Interscholastic Athletics will be posted online and be retained on file in the Office of the Board Members, Cincinnati Public Schools Education Center. A. Chris Nelms Mr. Nelms moved and Mrs. Bates seconded the motion that the Resolution Amending Board Policy: 2431 – Interscholastic Athletics be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried. A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR #8; ASBESTOS

ABATEMENT BID PACKAGE AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER INTO SAID CONTRACT UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO THE

OLD ROBERTS SCHOOL

WHEREAS, the Board of Education of the Cincinnati Public Schools (hereinafter called the "Board of Education"), County of Hamilton, Ohio, approved a Detailed Estimate of Construction Cost and draft Construction Documents for #8; Asbestos Abatement Bid Package (hereinafter called the "Bid Package") related to the Old Roberts School (hereinafter called the portion of the "Project") and authorized the commencement of the bidding process, including the advertisement for bids, contingent on approval of the Construction Documents by the Ohio School Facilities Commission (hereinafter called the "Commission"), and all pursuant to applicable laws, including but not limited to, Sections 7.12, 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC;

WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter called the

"Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the portion of the Project;

July 9 504 2012 A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR #8; ASBESTOS


OLD ROBERTS SCHOOL (cont.)

WHEREAS, Turner/DAG/TYS (hereinafter called the "Construction Manager"), with the assistance of Sierra

Environmental Group, Inc. (hereinafter called “the Engineer”), and the Board of Education's Authorized Representatives, commenced the bidding process for said Bid Package;

WHEREAS, the Construction Manager, with the assistance of the Engineer and the Authorized Representatives, held

a Pre-Bid Conference for prospective bidders wherein prospective bidders were briefed on said Bid Package; WHEREAS, the Treasurer, on behalf of the Board of Education, with the assistance of the Engineer, received sealed

bids at the time and place established for the receipt of bids for said Bid Package in the Notice To Bidders and opened and read aloud said bids immediately thereafter in compliance with paragraphs IB 3.1 and 3.2;

WHEREAS, the Treasurer and Construction Manager, with the assistance of the Engineer and Authorized

Representatives, have tabulated the bids received and advised the Board of Education and the Commission on the acceptance or rejection of any or all bids, Alternates and budget considerations;

WHEREAS, the Board of Education has complied with all prerequisites of entering into a contract for said Bid

Package, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC; and WHEREAS, the Treasurer and Construction Manager, with the assistance of the Engineer and Authorized

Representatives, have reviewed all bids received for the Bid Package and conducted a responsibility investigation of the apparent low Bidder in compliance with paragraph IB 3.5 and Sections 153.12, 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law; and

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education that after careful consideration and

evaluation of the information before it: Section 1. Subject to the approval of the Commission, the Board of Education hereby accepts the recommendation

of the Authorized Representatives, Construction Manager and Architect to award the Base Bids and any Alternates for said Bid Package for the portion of the Project to the Bidders as provided below as the lowest responsible Bidder in compliance with paragraph IB 3.5 and Sections 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law, contingent upon compliance with all conditions precedent to contract execution under paragraph IB 7.3:

Bid Package Lowest Responsible Bidder

#8; Asbestos Abatement Environmental Demolition Group, LLC Base Bid $98,000.00 Total $98,000.00

Section 2. Subject to the approval of the Commission, the Board of Education hereby authorizes the Construction

Manager, on its behalf, to forward the Notice of Intent to Award Contract for said portion of the Project in compliance with paragraph IB 3.7, with the appropriate Contract Forms, to the lowest responsible Bidder referenced in Section 1. The Construction Manager shall simultaneously notify the surety and agent of the surety of said lowest responsible Bidder of the intent to award pursuant to Section 9.32, ORC.

July 9 505 2012 A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR #8; ASBESTOS


OLD ROBERTS SCHOOL (cont.)

Section 3. Subject to the approval of the Commission and Board of Education construction counsel, and upon

compliance with all conditions precedent to Contract execution under paragraph IB 7.3, the Board of Education hereby authorizes the President and Treasurer to sign said Contract.

Section 4. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer to

sign the Certificate of Funds, upon execution of said Contract, and attach to said Contract a copy thereof, along with a copy of this resolution. The Construction Manager is then directed to forward the executed s to the Commission for approval.

Section 5. Subject to the concurrence of the Commission, the Board of Education hereby authorizes the

Construction Manager, at a time determined appropriate by the Construction Manager, after the Construction Manager's receipt of said Contract signed by the Contractor, to forward a Notice to Proceed for said Contract in compliance with paragraph IB 7.4.

Section 6. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer, at

the appropriate time and with the assistance of the Board of Education construction counsel, to prepare, and make available upon request, a Notice of Commencement pursuant to Section 1311.252, ORC, prior to the performance of any work related to said Contract.

Section 7. This Board of Education hereby finds and determines that all formal actions relative to the adoption of

this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 8. This resolution shall be in full force and effect from and immediately after its adoption shall supersede

any prior resolution or act of this Board of Education, which may be inconsistent with or duplicative of the provisions of this resolution. Alexander P. Kuhns Mr. Kuhns moved and Mrs. White seconded the motion that the Resolution Expressing An Intent To Award Construction Contracts For #8; Asbestos Abatement Bid Package And Authorizing The President And The Treasurer To Enter Into Said Contract Upon Compliance With All Conditions Precedent Related To The Old Roberts School be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

July 9 506 2012

A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR #7; LOOSE FURNISHING BID PACKAGE AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER

INTO SAID CONTRACT UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO ROTHENBERG PREPARATORY ACADEMY RENOVATIONS

WHEREAS, the Board of Education of the Cincinnati Public Schools (hereinafter called the "Board of Education"), County of Hamilton, Ohio, approved a Detailed Estimate of Construction Cost and draft Construction Documents for #7; Loose Furnishing Bid Package (hereinafter called the "Bid Package") related to the Rothenberg Preparatory Academy Renovations (hereinafter called the portion of the "Project") and authorized the commencement of the bidding process, including the advertisement for bids, contingent on approval of the Construction Documents by the Ohio School Facilities Commission (hereinafter called the "Commission"), and all pursuant to applicable laws, including but not limited to, Sections 7.12, 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC;



WHEREAS, Turner/DAG/TYS (hereinafter called the "Construction Manager"), with the assistance of WA, Inc.

(hereinafter called the "Architect") and the Board of Education's Authorized Representatives, commenced the bidding process for said Bid Package;

WHEREAS, the Construction Manager, with the assistance of the Architect and Authorized Representatives, held a

Pre-Bid Conference for prospective bidders wherein prospective bidders were briefed on said Bid Package; WHEREAS, the Treasurer, on behalf of the Board of Education and with the assistance of the Architect, received

sealed bids at the time and place established for the receipt of bids for said Bid Package in the Notice To Bidders and opened and read aloud said bids immediately thereafter in compliance with paragraphs IB 3.1 and 3.2;

WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized


WHEREAS, the Board of Education has complied with all prerequisites of entering into contracts for said Bid

Package, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC; and WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized




of the Authorized Representatives, Construction Manager and Architect to award the Base Bids and any Alternates for said Bid Package for the portion of the Project to the Bidders as provided below as the lowest responsible Bidder in compliance with paragraph IB 3.5 and Sections 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law, contingent upon compliance with all conditions precedent to contract execution under paragraph IB 7.3:

Bid Package Lowest Responsible Bidder #7; Loose Furnishings Tom Sexton & Associates Base Bid $ 169,285.00 Total $ 169,285.00

July 9 507 2012

A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR #7; LOOSE FURNISHING BID PACKAGE AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER

INTO SAID CONTRACT UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO ROTHENBERG PREPARATORY ACADEMY RENOVATIONS

(cont.) Section 2. Subject to the approval of the Commission, the Board of Education hereby authorizes the Construction

Manager, on its behalf, to forward the Notice of Intent to Award Contract for said portion of the Project in compliance with paragraph IB 3.7, with the appropriate Contract Forms, to the lowest responsible Bidder referenced in Section 1. The Construction Manager shall simultaneously notify the surety and agent of the surety of said lowest responsible Bidder of the intent to award pursuant to Section 9.32, ORC.

Section 3. Subject to the approval of the Commission and Board of Education construction counsel, and upon

compliance with all conditions precedent to Contract execution under paragraph IB 7.3, the Board of Education hereby authorizes the President and Treasurer to sign said Contract.

Section 4. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer to

sign the Certificate of Funds, upon execution of said Contract, and attach to said Contract a copy thereof, along with a copy of this resolution. The Construction Manager is then directed to forward the executed s to the Commission for approval.


Construction Manager, at a time determined appropriate by the Construction Manager, after the Construction Manager's receipt of said Contract signed by the Contractor, to forward a Notice to Proceed for said Contract in compliance with paragraph IB 7.4.


the appropriate time and with the assistance of the Board of Education construction counsel, to prepare, and make available upon request, a Notice of Commencement pursuant to Section 1311.252, ORC, prior to the performance of any work related to said Contract.




any prior resolution or act of this Board of Education, which may be inconsistent with or duplicative of the provisions of this resolution. Catherine D. Ingram Ms. Ingram moved and Mrs. Reed seconded the motion that the Resolution Expressing An Intent To Award Construction Contracts For #7; Loose Furnishing Bid Package And Authorizing The President And The Treasurer To Enter Into Said Contract Upon Compliance With All Conditions Precedent Related To Rothenberg Preparatory Academy Renovations be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

July 9 508 2012 A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR BID PACKAGE #6; LOOSE FURNISHINGS AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER INTO

SAID CONTRACTS UPON COMPLIANCE WITH ALL CONDITIONS PRECEDENT RELATED TO NEW SILVERTON PAIDEIA ACADEMY

WHEREAS, the Board of Education of the Cincinnati Public Schools (hereinafter called the "Board of Education"), County of Hamilton, Ohio, approved a Detailed Estimate of Construction Cost and draft Construction Documents for Bid Package #6; Loose Furnishings (hereinafter called the "Bid Package") related to the new Silverton Paideia Academy (hereinafter called the portion of the "Project") and authorized the commencement of the bidding process, including the advertisement for bids, contingent on approval of the Construction Documents by the Ohio School Facilities Commission (hereinafter called the "Commission"), and all pursuant to applicable laws, including but not limited to, Sections 7.12, 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC;



WHEREAS, Turner/DAG/TYS (hereinafter called the "Construction Manager"), with the assistance of GBBN

Architects (hereinafter called the "Architect") and the Board of Education's Authorized Representatives, commenced the bidding process for said Bid Package;

WHEREAS, the Construction Manager, with the assistance of the Architect and Authorized Representatives, held a

Pre-Bid Conference for prospective bidders wherein prospective bidders were briefed on said Bid Package; WHEREAS, the Treasurer, on behalf of the Board of Education and with the assistance of the Architect, received

sealed bids at the time and place established for the receipt of bids for said Bid Package in the Notice to Bidders and opened and read aloud said bids immediately thereafter in compliance with paragraphs IB 3.1 and 3.2;

WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized


WHEREAS, the Board of Education has complied with all prerequisites of entering into a contracts for said Bid

Package, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC; WHEREAS, the Board of Education has complied with all prerequisites of entering into contracts for said Bid

Package, including, if applicable, any procedures for disposing of real property required by Section 3313.41, ORC; and WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized




of the Authorized Representatives, Construction Manager and Architect to award the Base Bids and any Alternates for said Bid Package for the portion of the Project to the Bidders as provided below as the lowest responsible Bidders in compliance with paragraph IB 3.5 and Sections 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law, contingent upon compliance with all conditions precedent to contract execution under paragraph IB 7.3:



(cont.)

Bid Package Lowest Responsible Bidder #6; Loose Furnishings Continental Office Furniture Corp. Base Bid $154,758.00 Alternate: None ___________ Total $154,758.00

Section 2. Subject to the approval of the Commission, the Board of Education hereby authorizes the Construction

Manager, on its behalf, to forward Notices of Intent to Award Contract for said portion of the Project in compliance with paragraph IB 3.7, with the appropriate Contract Forms, to the lowest responsible Bidders referenced in Section 1. The Construction Manager shall simultaneously notify the surety and agent of the surety of said lowest responsible Bidder of the intent to award pursuant to Section 9.32, ORC.

Section 3. Subject to the approval of the Commission and Board of Education construction counsel, and upon compliance with all conditions precedent to Contract execution under paragraph IB 7.3, the Board of Education hereby authorizes the President and Treasurer to sign said Contracts.

Section 4. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer to sign the Certificate of Funds, upon execution of said Contracts, and attach to said Contracts a copy thereof, along with a copy of this resolution. The Construction Manager is then directed to forward the executed s to the Commission for approval.


Construction Manager, at a time determined appropriate by the Construction Manager, after the Construction Manager's receipt of said Contracts signed by the Contractor, to forward a Notice to Proceed for said Contracts in compliance with paragraph IB 7.4.


the appropriate time and with the assistance of the Board of Education construction counsel, to prepare, and make available upon request, a Notice of Commencement pursuant to Section 1311.252, ORC, prior to the performance of any work related to said Contracts.




any prior resolution or act of this Board of Education, which may be inconsistent with or duplicative of the provisions of this resolution. Vanessa Y. White



(cont.) Mrs. White moved and Mrs. Bates seconded the motion that the Resolution Expressing An Intent To Award Construction Contracts For Bid Package #6; Loose Furnishings And Authorizing The President And The Treasurer To Enter Into Said Contracts Upon Compliance With All Conditions Precedent Related To New Silverton Paideia Academy be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

SUSPENSION OF BOARD POLICY Mrs. Reed moved and Mr. Nelms seconded the motion that Board Policy No. 0165.1C, which requires agenda items be submitted to all members 48 hours prior to Board action, be suspended in order to present the following agenda item regarding a Resolution To Sell Real Property And Offer Unused School Facilities And Other Real Property For Sale To The Governing Authorities Of Community Schools Within CPS Territory. Ayes: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton, (7) Noes: None President Bolton declared the motion carried.

A RESOLUTION TO SELL REAL PROPERTY AND OFFER UNUSED SCHOOL FACILITIES AND OTHER REAL PROPERTY FOR SALE TO THE GOVERNING AUTHORITIES OF COMMUNITY SCHOOLS WITHIN

CPS TERRITORY WHEREAS, Section 3313.411 of the Ohio Revised Code (“Section 3313.411”) requires that a school district board of education offer any “unused school facilities” for lease or sale to the governing authorities of community schools located within the territory of the school district; and WHEREAS, the phrase “unused school facilities” is defined in Section 3313.411(A) as any real property that has been used by a school district for school operations, including, but not limited to, academic instruction or administration, since July 1, 1998, but has not been used in that capacity for two years; and

WHEREAS, Section 3313.41 of the Ohio Revised Code (“Section 3313.41”) governs the disposal of real property when a school district board of education decides to dispose of real property it owns in its corporate capacity, and Section 3313.41(G) requires that a school district board of education first offer the property for sale to the governing authorities of the community schools located within the territory of the school district, even if such real property being disposed of under Section 3313.41 is not defined as an “unused school facility”; and

July 9 511 2012

A RESOLUTION TO SELL REAL PROPERTY AND OFFER UNUSED SCHOOL FACILITIES AND OTHER REAL PROPERTY FOR SALE TO THE GOVERNING AUTHORITIES OF COMMUNITY SCHOOLS WITHIN

CPS TERRITORY (cont.)

WHEREAS, the Board of Education of the Cincinnati City School District (the “Board”) has offered the following unused school facilities for sale to the governing authorities of community schools within the territory of the Cincinnati City School District (the “Territory”), as required by Section 3313.411: Bloom (1941 Baymiller Street), Heberle (2015 Freeman Avenue), Linwood (4900 Eastern Avenue), Losantiville (6701 Elbrook Avenue), Old Sands (940 Poplar Street), and the Millvale land parcel (3277 Beekman Street); and

WHEREAS, the Board has also offered the following land parcels, that the Board intends to dispose of, for sale to the governing authorities of community schools within the Territory, as required by Section 3313.41(G): 800 & 801 Apple Street, Terry Street (east side), and Paradrome Street (north side) (the properties listed in this paragraph and the preceding paragraph are referred to collectively, as the “Offered Properties”); and

WHEREAS, the Board intends to dispose of additional former school buildings pursuant to Section 3313.41, therefore the Board will also offer the following former school buildings for sale to the governing authorities of those community schools located within the Territory pursuant to 3313.41(G): Central Fairmount, Kirby Road, North Fairmount, and Old Shroder (collectively, the “Additional Properties”). NOW THEREFORE BE IT RESOLVED, that the Board authorizes the offer of the following Additional Properties for sale to the governing authorities of the community schools located within the Territory, at the Offer Price, based upon the appraised fair market value as determined by the Hamilton County Auditor, stated below:

Building Address Offer Price Central Fairmount 2475 White Street, 45214 $840,240

Kirby Road 1710 Bruce Ave., 45223 $1,696,760 North Fairmount 2001 Baltimore Ave., 45225 $2,218,300

Old Shroder 3500 Lumford Pl., 45213 $4,092,640 The Additional Properties shall be offered by letter sent by certified mail or overnight delivery. Such offer will be in

accordance with Section 3313.41(G), as is effective on the date of this resolution. The Board also affirms the prior offer of the Offered Properties and hereby directs the administration to proceed with

the sale of any Offered Properties and Additional Properties not sold to community schools pursuant to Section 3313.411 or Section 3313.41(G), as applicable, in accordance with subsections (A) to (F) of Section 3313.41. Cincinnati Board of Education Mrs. Reed moved and Mr. Nelms seconded the motion that the Resolution To Sell Real Property And Offer Unused School Facilities And Other Real Property For Sale To The Governing Authorities Of Community Schools Within Cps Territory be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

July 9 512 2012

REPORT OF THE POLICY COMMITTEE The Policy Committee met on Monday, June 25, 2012 at 5:00 PM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. Policy 2431 – Interscholastic Athletics Dave Dierker, Director of Athletics, reviewed with the Committee amendments to the Ohio High School Athletic Association’s (OHSAA) below bylaws and semesters eligibility contained in the current Interscholastic Athletics policy. OHSAA Bylaw 4-7-2: Changing High Schools – Transfers OHSAA Bylaw 4-7-6: Intra-District Transfers Semesters of Eligibility ACTION: The Committee agreed with the amendments and will recommend approval in the form of a resolution at the

July 9, 2012 Board meeting. Policy 2440 – Extended Learning Opportunities Eric Thomas, Office of Innovation Director, has completed a draft of the policy that was forwarded to General Counsel for review. ACTION: The Committee will review a draft of the policy at the July 23, 2012 Policy Committee meeting. Ohio Revised Code 3313.60 Prescribed Curriculum Update ACTION: General Counsel will review the Code and include any other pertinent Codes. Broader language and the Codes

will be referenced in Board bylaws. A draft of the language will be reviewed at the Policy Committee meeting on July 23, 2012.

Policy 5517.01 – Bullying and Other Forms of Aggressive Behavior Cynthia Dillon, General Counsel, discussed with the Committee amended language of the policy related to bullying occurring off campus and impacting the school, safety of students or school personnel. ACTION: Ms. Dillon will revisit the language to include examples of the types of threats that would be considered

bullying and discuss with the Policy Committee at the July 23 meeting. Teacher Evaluation Policy Julia Indalacio, Teacher Programs Manager, highlighted the draft policy in the absence of Eric Thomas. She reported that percentages and rubrics are pending issues that need to be resolved. The Committee will continue discussion of the policy at the July 23 Policy Committee meeting. Career Readiness and Financial Literacy Policy House Bill 1 requires that school Districts adopt a resolution describing how college and career readiness and financial literacy will be addressed and implemented in the middle grades. ACTIONS: General Counsel will investigate the need for a policy on career readiness. Upon discovery of the need for a

policy, the Committee will discuss the language at the July 23 meeting. The Policy Committee will refer the resolution to the Student Achievement Committee for their review and

discussion.

July 9 513 2012

REPORT OF THE POLICY COMMITTEE (cont.)

Committee Assignment Auditing of District Partners The Audit Committee at its May 23, 2012 meeting assigned the Policy Committee to “discuss the auditing/review of District partners.” ACTIONS: The Committee assigned General Counsel to draft guidelines on the audit/review of District partners for

discussion at the July 23 meeting.

The Committee assigned General Counsel to draft a policy that addresses state policies in comparison to local policies.

Senate Bill 316 The Bill establishes the “Third Grade Reading Guarantee, provides a map for readiness, diagnostics and services to ensure kids have the reading fundamentals they need well before they reach third grade.”

The Third Grade Reading Guarantee: Ties promotion to the fourth grade to achieving a score, to be established by the Ohio State Board of Education, that

demonstrates proficiency on the third grade reading achievement assessment; Provides some exemptions for special education and English as a second language students; Establishes criteria for children retained in third grade under this provision, including intense reading remediation of

at least 90 minutes per day, instruction from a high-performing teacher and the option for mid-year promotion, should proficiency be established.

ACTION: General Counsel will determine appropriate policy changes to align with the passing of Senate Bill 316. The meeting adjourned at 5:51 PM. Policy Committee Staff Liaisons A. Chris Nelms, Chair Anthony Smith, Assistant Superintendent Melanie Bates Cynthia Dillon, General Counsel Vanessa Y. White Terry Elfers, Chief Operations Officer, absent Mr. Nelms moved that the Report of the Policy Committee be accepted. Passed viva voce. President Bolton declared the motion carried.

REPORT OF THE SUPERINTENDENT

Deputy Superintendent Laura Mitchell expressed sympathy for the families of CPS student, Shontell Dugar-Wagoner and Clarissa O’Neal, former CPS student that passed away.

July 9 514 2012

REVISED

RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL A. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) The following resignations have been received, for reasons as noted. Laura D. Eyster Substitute Teacher Relocating June 28

Jessica L. Johnson Teacher – Carson Relocating August 1

Sarah C. Riggs Teacher – Walnut Hills Personal Reasons August 1

Colette M. Smith Substitute Teacher Personal Reasons June 27

Laci E. Tucker Counselor – Walnut Hills Other Employment August 1

Kristen S. Webel Teacher – Taft Elementary Personal Reasons August 1

In the Board proceedings of June 25, 2012, a resignation was approved for Shari L. Revels-Davis, Teacher – Dater High School, effective August 1, 2012. At her request, this date should be corrected to read July 1, 2012. B. REINSTATEMENT (Occurs when an employee is formally separated from service at the end of the school year, but returns to service the first day of the ensuing school year and is issued a new contract. Salary shall be at the appropriate rate of pay calculated pursuant to the current salary schedule.) The Superintendent recommends that the following persons be reinstated as indicated. Funding is from the General Fund. Effective date is August 1, 2012. Assistant Principal – 234 day Kelly J. Rozelle $76,369.05 To Be Determined Interim Principal – 234 day Dorothy A. James $88,019.43 Hughes STEM Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Michelle D. Harper $41,588.19 C. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date is August 1, 2012. Teacher – Class IV (Master’s Degree) Renee M. Lentz $42,937.16@ .60 Class III Sub Teacher - Class III – (Bachelor’s Degree with 150 semester hours) Adam K. Lazar $41,588.19 Class III Sub

July 9 515 2012

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2012-13 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is August 1, 2012. Teacher - Class V – (Master’s Degree plus 30 semester hours) Maria Christina McDonough $68,623.42

Teacher - Class IV – (Master’s Degree) Markus Heinze $42,937.16 Alexandra K. Mondini $42,937.16 @ .60

Amanda G. Lipps 42,937.16 Danielle L. Presley 42,937.16

Teacher – Class II (Bachelor’s Degree) Mary A. Brinkmeyer $39,261.86 Juan Carlos Gonzalez Perez $39,261.86

Ana Isabel Franco Lopez 39,261.86

Substitute Teacher - Class III – $115.93 per day Anna R. Werner

Substitute Teacher – Retiree – $114.29 per day Marie A. Allison Tibbie R. Kposowa

E. ADJUSTMENT OF TIME (Provides for an increase or decrease in the percentage of time a certificated employee performs his/her duties.) The Superintendent recommends an adjustment of time for the following. Funding is from the General Fund. Effective date is August 1, 2012. Teacher – Class VI (Doctorate Degree) Nathalie Mukolobwiez To: .60 From: .80

Teacher – Class IV (Master’s Degree) Elizabeth M. Ormsby To: .50 From: 1.00

Teacher – Class III (Bachelor’s Degree with 150 semester hours) Thomas R. Hatton To: .50 From: 1.00

July 9 516 2012

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Teacher - Class V – (Master’s Degree plus 30 semester hours) Amy Renee Gunnels To: $68,623.42 From: $66,428.13

Teacher – Class IV (Master’s Degree) Amanda J. Hendricks To: $66,428.13 From: $61,375.93

Beverly A. Luedeker 46,640.39 43,280.84

Michael E. Sage 70,492.22 65,440.04

Melissa L. Wilkerson 73,119.27 68,095.01

G. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund. The following teacher served in a Content Innovation position and is recommended for the annual stipend as designated by the position during the 2011-12 school year in accordance with the Collective Bargaining Agreement. Content Innovation Specialist - $3,000.00 Annual Stipend (TIF)

Treva Rene Pryor* Coordinating Teacher - $34.11 per hour (in-service rate)

Professional Development Planning – Student Services – (IDEA-B) - 2 hours Kathy S. Bower* Margaret M. Hall* Stephanie F. Jeter* Audrey Coaston-Shelton* Linda Yvonne Hicks*

Coordinating Teacher - $34.11 per hour (summer rate) Develop 5th Quarter Curriculum – (Wallace Foundation) – 50 hours

Douglas Patrick Werling*

5th Quarter Coaching and Support on the Use of ‘The Source’ – Public Affairs – (Fund 19) – 20 hours

Winona L. Oliver* Teacher - $34.11 per hour (extended employment rate) Test Examiners – Test Administration – 30 hours except as indicated

Marilyn M. Beran Gloria J. Butler 50 hrs Harrison Collier Jr.

Jeanne C. Bond Katherine A. Campbell Deborah Dixon 50 hrs

Mary Bruening 40 hrs Nancy J. Colegrove Mary Ann Ellis

July 9 517 2012

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT (cont.) Teacher - $34.11 per hour (extended employment rate) (cont.) Test Examiners – Test Administration – 30 hours except as indicated

Annette Freeman Sharon A. Kerns Elizabeth J. Schulte-Dorfman 50 hrs

Susan M. Fullen Polly C. Knight Monique S. Screws

Margaret Groeber Susan J. Magnan 100 hrs Kathy A. Seider

Lisa Hendy Joelle B. McConnell Edward D. Stober

Nancy W. Holtkamp Roscoe W. Mickle 100 hrs Geneen L. Sunderhaus

Cathy A. Hunter Christina Montecalvo 50 hrs Randy Stancliff Swantko

Kenneth Jackson Rosalind Reade Robert D. Townsend 100 hrs

Jean C. Kareth 100 hrs Chaunda N. Riesenberg

Linda F. Kerby Johnnie Mae Riley

Teacher - $29.88 per hour (summer rate)

ABLE/GED Summer Program - (ABLE Grant) – hours as indicated Kathleen Foster* 100 hours Alexa H. Noel* 100 hours

Sharonnade Jones* 25 hours Julie L. Thumann* 200 hours

Mary P. Key* 85 hours Gwendolyn E. Walker* 25 hours

Summer School Substitute Teacher – Aiken College – (Fund 19) - 35 hours

Andrew T. Beumer*

Summer Immersion Camp - AMIS – (Fund 19) – 24 hours Marcus L. Fletcher* Irma Jeannot*

ESL Summer School Support - AWL – (Title III) - 20 hours

Lauren M. Root*

Summer School Teacher – Dater High School – (Fund 19) - 56 hours Kevin Shea*

5th Quarter Summer School Teacher – (SI – 100 hours) – (WF - 25 hours) - 125 hours

Darmicha R. Burns*

5th Quarter Summer School Teacher – (SIG – 100 hours) – (WF - 25 hours) - 125 hours Akilah Rodgers*

5th Quarter Summer School Teacher - (SIG) - 100 hours

Christie L. Brown*

Math & Science Summer Program – (Title I) - 55 hours Valecia A. Kelly*

Summer School Teacher – Western Hills Engineering – 68 hours

Stephanie R. Garrison Alvin L. Rozier Jr.

July 9 518 2012

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT (cont.) Teacher - $29.88 per hour (summer rate) (cont.)

SEAS Work – Student Services – (IDEA-B) – 30 hours Kathleen S. Bower*

Summer School Teacher – Woodward – 100 hours

Christa Tiffani Connors James F. Loomis

To Work With Students Entering Kindergarten - Mt Washington – (Fund 19) - 68 hours Laura Coyne* Kerry M. Olthaus*

Summer School – Clark Montessori – 40 hours

Tamara M. Brown Alicia L. Wise

Summer Program – Talbert House Alternatives - (Title I) – 10 hours Alanna Maloney*

Teacher - $29.88 per hour (in-service rate)

Revised Ohio Standard, Gap Analysis CIS – (Title IIA) – 17 hours Theresa M. Allen* Kathryn R. Fischer* Ellen G. McGoron* George S. Bens* Melissa A. Fugett* Allison C. Miller* Stephanie A. Bradford* Megan K. Hodge* Laura J. Morand* Mari Kathleen Brogan* Anna E. Hutchinson* Carolyn W. Powers* Stacey Burnam* Tracy L. Johnson* Pamela B. Schall* Connie J. Campbell* Richard J. Knudsen* Tiffani L. Wharton* Kathy Damron*

Weaving Cultural Strategies into Foundation of Education – (Title IIA) – 12 hours except as indicated

Michael Allison* Jacqueline A. Finnegan* Winona L. Oliver* Jan B. Phipps* Christopher L. Grant* 6 hrs Gloria Ononye* Lillian A. Carter* 6 hrs Deborah D. Heath* Loretta Cummings Simpson* Wellyn F. Collins* 6 hrs Tamara S. Johnson* Lisa Smith* Julie A. Faller* 6 hrs Jennifer Mauch* Natasha N. Taylor* Elizabeth A. Fessel* 6 hrs Shirley A. Merritt-Johnson* Michael D. Turner*

SIOP Institute– (Title I) – 16 hours

Theresa H. Beckman* Ericka A. Endres* Jennifer D. McGruder* Shannon V. Benion* Jodi A. Hammond* Emily A. Otting* Beverly A. Benz* Carrie J. Hess-Wilson* Amy M. Scroghan* Mary C. Berns* Margaret G. Ireland* Kenneth Atwell Stevenson* Amy M. Dishmon* Tammy S. Jackson* Rebecca L. Stutzman* Elizabeth J. Schulte Dorfman* Jamie M. Linenkugel* Charlene Younger*

Get Ready for School Spark Project – (Fund 19) - 12 hours

Poonam R. Dhamija* Tanya Staggs*

iPad Introduction – Western Hills Engineering- (SIG) - 6 hours Shannon L. Alter*

July 9 519 2012

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. ADDITIONAL ASSIGNMENT (cont.) Teacher - $29.88 per hour (in-service rate) (cont)

Literacy Training and Common Core – Hughes STEM – (Title I) – 18 hours Leeann S. Frank* Nicole Robinson* Brandon A. Williams*

Delores Larkins-Johnson*

Gateway to Technology – Western Hills Engineering – 6 hours Shannon L. Alter*

2012-13 Peer Compliance Reviewer Team Training – (IDEA-B) – 6 hours

Elizabeth A. Keener*

Home Instructor - $27.81 per hour (extended employment rate) Khalil Abdus-Saboor* (IDEA-B - 5 hrs) 19 hours Michael A. Johnson* (IDEA-B) 25 hours

Anthony J. Hicks* (SWP) 42 hours Cynthia Y. Lockett-Nelson* (IDEA-B) 15 hours

Toresa Jenkins* (SWP) 16 hours Amanda Schear* (IDEA-B) 15 hours

The following persons are recommended to perform additional responsibilities as assigned, at the salary shown. Funding is from the General Fund and (*) denotes Other than General Fund. Responsibilities will be the following: Caseload review, equipment programing; Program hearing aids and field equipment. Name Location Position No. of

Days Daily Rate

Susan M. Almer Student Services Audiologist 9 405.12

Amanda E. Pettis Student Services Audiologist 3 328.54

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Sheila Burke-Hengehold Support Specialist August 1

Flora Calahan Security Response Team Member July 1

Judy Menninger Lead Secretary August 1

Jessie Morgan Food Service Helper June 1

Patricia Thomas Paraprofessional June 1

Rosemary Thrasher Paraprofessional Disability January 1

July 9 520 2012

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) B. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Aryn Davis Paraprofessional Relocating June 1 Bryan Savicki Paraprofessional Other Employment August 16 C. SERVICES COMPLETED (Marks the end of a temporary assignment.) The services of the following, temporarily appointed, have been completed effective as indicated. Kimberly Beck Sub Food Service Helper July 10 John Childress III Casual Custodian May 7 Rhonda Stanford Sub Food Service Helper July 10 D. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Lead Secretary (Classified) From Joan Diehl $1584.89 bwk Dater High Sr. Supp Spec $1516.59 bwk August 1 E. REINSTATEMENT (Occurs when an employee is formally separated from service at the end of the school year, but returns to service the first day of the ensuing school year and is issued a new contract. Salary shall be at the appropriate rate of pay calculated pursuant to the current salary schedule.) The Superintendent recommends that the following persons be reinstated as indicated. Funding is from the General Fund. Effective date is August 1, 2012. Name Position Amount Cynthia M. Eghbalnia Safety/Environmental Svcs Coor $76,305.18

RECOMMENDATION 3 – APPROVAL OF A UTILITY EASEMENT FOR DATER HIGH SCHOOL The Superintendent recommends Board authorization of the President and Treasurer to execute a permanent easement for Duke Energy to replace utilities servicing Dater High School.

Mary A. Ronan Superintendent of Schools

July 9 521 2012

REVISED RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

(cont.) Mrs. Reed moved and Mrs. Bates seconded the motion that the Revised Recommendations of the Superintendent of Schools be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

REVISED REPORT OF THE TREASURER

1. Agreements with Consultants – That the Treasurer be authorized to execute agreements with the following

consultants:

Consultant Date(s) Amount Funding Source

a. Special Education Compliance Consultant – To consult with teams on the development of IEP’s for CPS students with disabilities in various settings.

Lori Rosen-Malott July 10, 2012 –

December 10, 2012 $38,253.89 Fund 0516

IDEA-B

b. Human Resources Job Analyst for Civil Service – To perform job analysis and Civil Service test preparation.

Margaret Key July 10, 2012 – June 30, 2013

$25,000 General Fund HR Budget

c. Special Education Compliance Consultant – To consult with CPS teams on the development of IEPs for students with

disabilities in various settings

Victoria G. Crook July 10, 2012 – June 30, 2013

$15,000 Fund 0516 IDEA-B

2. ADDENDUM #4 to the RECEIPT OF GRANT and AGREEMENT WITH CAA-HEAD START FEDERAL -

That record be made of the receipt of addendum #4 to the grant and agreement in the amount of $27,885 which is .72% for Head Start Federal COLA funding. The new total is $3,917,132 which is the total grant award from CAA (Community Action Agency) (proceedings December 12, 2011 page 924) for Federal Head Start Program for the period November 1, 2011 thru October 31, 2012. This was deposited into Fund 0525 – Head Start Federal.

3. Receipt of a Grant from Environmental Education Council of Ohio – That record be made of the receipt of a grant

from Environmental Education Council of $100 to Hughes Stem High School. The grant is to be used for science instructional materials at Hughes Stem High School. This was deposited into Fund 19-Misc.Local.

4. Receipt of Grant from Whole Kids Foundation – That record be made of the receipt of a grant from Whole Kids

Foundation of $2,000 to Roberts Paideia Academy. The grant is to be used to support school gardens, deliver hands-on nutrition education, and bring high quality food into public school cafeterias This was deposited into Fund 19-Misc.Local.

July 9 522 2012

REPORT OF THE TREASURER (cont.) 5. Receipt of Grant from Whole Kids Foundation – That record be made of the receipt of a grant from Whole Kids

Foundation of $2,000 to Covedale Elementary. The grant is to be used to support school gardens, deliver hands-on nutrition education, and bring high quality food into public school cafeterias This was deposited into Fund 19-Misc.Local.

6. Receipt of Grant from Greater Cincinnati Foundation – That record be made of the receipt of a grant from Greater

Cincinnati Foundation of $1,000 to Taft Elementary. The grant is to be used for the 5th Quarter Sewing Class. This was deposited into Fund 19-Misc.Local.

7. Receipt of Grant from Greater Cincinnati Foundation – That record be made of the receipt of a grant from Greater

Cincinnati Foundation of $1,000 to Western Hills University High School. The grant is to be used for transportation, incentives, and food for the Cincinnati State Summer Institute. This was deposited into Fund 19-Misc.Local.

8. Receipt of Donations from H & R Block – That record be made of the receipt of a donation from H & R Block of $75

to Kilgour Elementary. The donation is to be used for the students and staff at Kilgour Elementary. This was deposited into Fund 19-Misc.Local.

9. Receipt of Donation from Hatmaker Foundation – That record be made of the receipt of a donation from the

Hatmaker Foundation of $15,000 to Oyler School. The donation is to be used to pay auditorium restoration expenses at Oyler. This was deposited into Fund 19-Misc.Local.

10. Receipt of Donation from A.M.I.S Travel Funds – That record be made of the receipt of a donation from A.M.I.S

Travel Funds of $2,000 to AMIS. The donation is to be used to pay the salaries of two teachers teaching at the Summer Immersion Camp the week of June 11 to June 15, 2012. This was deposited into Fund 19-Misc.Local.

11. Receipt of Donation from Building Healthy Lives Foundation – That record be made of a donation from Building

Healthy Lives Foundation/Clever Crazes of $500 to College Hill. The donation is to be used for healthy activities for the students at College Hill. This was deposited into Fund 19-Misc.Local

12. Receipt of Honorarium from Department of Defense – That record be made of the receipt of an honorarium from

Department of Defense of $360 to Withrow University High School. The honorarium is to be used for the students and staff at Withrow University. This was deposited into Fund 19-Misc.Local

13. Receipt of Donation from AbiBow Recycling LLC – That record be made of a donation from AbiBow Recycling LLC

of $21.01 to Covedale Elementary. The donation is to be used to purchase miscellaneous supplies and materials. This was deposited into Fund 19- Misc. Local.

14. Receipt of Donation from AbiBow Recycling LLC – That record be made of a donation from AbiBow Recycling LLC

of $17.30 to Westwood School. The donation is to be used to purchase miscellaneous supplies and materials. This was deposited into Fund 19- Misc. Local

15. Receipt of Donation from Friends of Dater Montessori School – That record be made of the receipt of a donation

from Friends of Dater Montessori School of $5,800 to Dater Montessori. The donation is to be used to purchase Montessori materials. This was deposited into Fund 19-Misc.Local.

16. Receipt of Donation from Friends of Dater Montessori School – That record be made of the receipt of a donation

from Friends of Dater Montessori School of $1,000 to Dater Montessori. The donation is to be used to purchase copy clicks. This was deposited into Fund 19-Misc.Local.

July 9 523 2012

REPORT OF THE TREASURER (cont.) 17. Receipt of Donation from Friends of Dater Montessori School – That record be made of the receipt of a donation

from Friends of Dater Montessori School of $1,200 to Dater Montessori. The donation is to be used to purchase copy clicks for the PTN committee. This was deposited into Fund 19-Misc.Local

18. Receipt of Donation from Coca-Cola – That record be made of the receipt of a donation from Coca Cola of $96.46 to

North Avondale Montessori School. The donation is to be used for the students at North Avondale. This was deposited into Fund 19-Misc.Local.

19. Receipt of Donation from Hamilton Co. Educational Service Center – That record be made of the receipt of a

donation from Hamilton Co. Educational Service Center of $2,800 to the Student Services Department. The donation is to be used for the Preschool Special Education students. This was deposited into Fund 19-Misc.Local.

20. Receipt of Donation from Hamilton Co. Educational Service Center – That record be made of the receipt of a

donation from Hamilton Co. Educational Service Center of $6,479.20 to the Student Services Department. The donation is to be used for the Preschool Special Education students. This was deposited into Fund 19-Misc.Local.

21. Receipt of Donation from American Bottling Co. – That record be made of the receipt of a donation from American

Bottling Co. of $33.50 to Woodward Career & Technical High School. The donation is to be used to support the students and staff at Woodward Career & Tec. This was deposited into Fund 19-Misc.Local

22. Receipt of Donation from Ragtime Inc. – That record be made of the receipt of a donation from Ragtime Inc. of $130

to Dater High School. The donation is to be used for field trips for the MH students. This was deposited into Fund 19-Misc.Local.

23. Receipt of Donation from American Lung Assoc. – That record be made of the receipt of a donation from American

Lung Assoc. of $250 to Evanston Academy. The donation is to be used for the student and staff at Evanston Academy. This was deposited into Fund 19-Misc.Local.

24. Receipt of a Donation from Great Oaks Institute of Technology – That record be made of the receipt a donation from

Great Oaks Institute of Technology of $2,500 to Woodward Technical High School. The donation is to be used for professional development for teachers at Woodward Tech. This was deposited into Fund 19-Misc.Local.

25. Receipt of Donation from Lynne Maloney, Kim Drahman, Barbara Cassell, Pam Dixon, Bonita Woodrum, Ralph

Patrick, Erika Maurer, Marcia Webb, Empire Building Co., Raymond Hodge, Bruce Girten, Joseph Fieler, Susan Squires, and Robert Bibbo – That record be made of the receipt of a donation from L. Maloney ($25), K. Drahman ($25), B. Cassell ($25), P. Dixon,($25), B Woodrum ($25), R. Patrick ($25) E. Maurer ($25), M.Webb ($25), Empire Building ($25), R. Hodge ($50), B. Girten ($100), J. Fieler ($25), S. Squires ($50), and R.Bibbo ($25) to Sayler Park Elementary. The donations are to be used for the students and staff at Sayler Park. This was deposited into Fund 19-Misc.Local.

26. Agreement with Neace Lukens for Student Athletic Accident Insurance Renewal - That the Treasurer be authorized

to enter into an agreement with Neace Lukens to provide student athletic and extra-curricular accident insurance coverage for the period covering August 1, 2012 to July 31, 2013 at a current cost not to exceed $55,000. Funding is from the General Fund – Athletics Department.

This policy provides medical insurance protection for junior and senior high students who are injured during interscholastic sports (including football), intramural sports, band, cheerleading, majorettes, and extra-curricular activities. The policy also provides athletic disability coverage to junior and senior high school interscholastic athletes (including football). This coverage applies as excess to any other insurance that an injured student may have access to.

July 9 524 2012

REPORT OF THE TREASURER (cont.) 27. Agreement with Hamilton County Educational Service Center (HCESC) – That the Treasurer be authorized to enter

into an agreement with Hamilton County Educational Service Center for: Specialized Instructional Services, Occupational Therapy Services, Speech/Language Pathology Services, Staff Development for District hired Speech/Language Pathologist and Special Education/Consultation Services on behalf of preschool and school-age children with disabilities. The agreement period is from July 24, 2012 to June 30, 2013. The amount of the agreement is not to exceed $1,099,370. Funding of $768,390 is from fund 0516 – IDEA-B. Funding of $330,980 is from Fund 0401 – Auxiliary Funds.

28. Agreement with Hamilton County Developmental Disabilities Services, (HCDDS) – That the Treasurer be

authorized to enter into an agreement with HCDDS to provide school services during the period July 24, 2012 through June 30, 2013 to Cincinnati Public Schools resident students who are medically fragile at a cost not to exceed $2,000,000. Funding is from the General Fund – Student Services Fund.

29. Payment In Lieu of Taxes Stratford Court Apartments, LLC – That the Treasurer be authorized to enter into a

Payment In Lieu of Taxes Agreement with Stratford Court Apartments, LLC, thereby authorizing a real property tax exemption of 100 percent for a period of 15 years in connection with the construction of a 19 unit apartment building located at 2710 and 2714 Stratford Avenue, Cincinnati, OH 45220, which improvements shall be constructed in compliance with Leadership in Energy and Environmental Design (LEED) Certified, Silver, Gold or Platinum standards (as defined by the U.S. Green Building Council) at an estimated project construction cost of $2,049,315.00 in the City of Cincinnati Community Reinvestment Area. During the period of time in which the tax exemption is in effect, Stratford Court Apartments, LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied, had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $15,191.03. The 15 year revenue is estimated at $227,865.51.

30. Payment In Lieu of Taxes 4138 Hamilton Avenue, LLC. – That the Treasurer be authorized to enter into a Payment

In Lieu of Taxes Agreement with 4138 Hamilton Avenue, LLC., thereby authorizing a real property tax exemption of 100 percent for a period of 12 years in connection with the remodeling of a building into office space located at 4138 Hamilton Avenue, Cincinnati, OH 45223, at an estimated project construction cost of $315,590.00 in the City of Cincinnati Community Reinvestment Area. During the period of time in which the tax exemption is in effect, 4138 Hamilton Avenue, LLC shall pay to Cincinnati Public Schools an amount equal to 25% of the increased taxes that would have been levied, had the (abatement) CRA not been in effect. Annual revenue to Cincinnati Public Schools is estimated at $2,339.39. The 12 year revenue is estimated at $28,072.63.

31. Assignment –That the following be assigned to attend the meeting indicated. Expenses are to be paid from the Board

Member Service Fund. The balance in the Board Member Service Fund before the following assignment is $25,000. Catherine D. Ingram National School Boards Association 2012 Black Caucus Retreat Washington, DC – August 24-25, 2012

July 9 525 2012

REPORT OF THE TREASURER (cont.) 32. Payment for Legal Services from General Fund General Counsel’s Office – That the following invoices be

approved for payment: a.

Cornerstone Appraisal Corp.:– Professional services provided for appraisal for the month of June 2012.

$2,500.00

b.

Crawford – Professional services provided for third party administration for the month of June 2012.

$3,133.50

c.

David C. DiMuzio, Inc. – Professional services provided for property tax appeals for the month of June 2012.

$7,448.80

d. Frost Brown Todd – Professional services provided for litigation for the month of May 2012.

$7,873.75

33. Settlement – To resolve a legal matter with Fox's Clothing Store, Tri-State Jobbing Co., and Northside Bank, the

Treasurer is authorized to accept merchandise reviewed and approved by CPS, which includes approximately 20 boxes of polo shirts and sweatshirts customized with the insignias of Taft and Aiken High Schools.

LATE REQUEST

34. Addendum to Annual Operating Agreement 2012/2013 with Hamilton County Developmental Disabilities

Services, (HCDDS) – That the Treasurer be authorized to enter into an agreement with HCDDS to provide Part C mandated assessments and evaluations for children under the age of three who are residents of the District at a cost not to exceed $65,469.60 to HCDDS to assist in covering the costs of these assessments and evaluation. This agreement shall be effective July 1, 2012 through June 30, 2013. Funding is from the General Fund – Student Services Fund.

35. Agreement with Apex Learning – That the Treasurer be authorized to enter into an agreement with Apex Learning

with a one (1) year renewal to provide digital curriculum and related services beginning July 1,2012 at a cost not to exceed $208,000 for the first year. Funding of $97,600 is from the General Fund – Information Technology Management budget and $110,400 is from Fund 0019 - GE Grant.

36. Renewal of the Agreement with United Mail – That the Treasurer be authorized to renew an agreement with United

Mail for district mail and delivery services for the first of two contract renewal options, for the period July 1, 2012 through June 30, 2013 at a cost not to exceed $231,208.92 annually. Funding is from the General Fund – 2012-2013 Budget.

37. Renewal of the Agreement with Strategic Solutions - That the Treasurer be authorized to enter into the one year

renewal option contract with SC Strategic Solutions for records retention for all District records for the period of July 1, 2012 through June 20, 2013. Scan on demand services, to include creation of records database. Total cost of the services not to exceed $68,000 annually. Funding is from the General Fund, 2012-2013 Budget.

38. Amendment to Consultant Agreement with Krystal Burnett- That the Treasurer be authorized to amend the

consultant agreement with Krystal Burnett (proceedings September 12, 2011, page 58) for an additional $5,000 to provide technical support for 5th Quarter through June 30, 2012 at Rothenberg. Total cost is now not to exceed $25,000. Funding is from Fund 0537 - SIG, Rothenberg.

July 9 526 2012

REPORT OF THE TREASURER (cont.) 39. Payment of Confirming Requisitions – That the Treasurer be authorized to pay the following Then and Now

Certificates (confirming orders):

Vendor Confirm Amt Funding Source CPS Location Purpose of Purchase

Hamilton County Family & Children First Council

$4,934.79 Fund 0537 Taft Elementary

Contract - Board Approved 7/25/2011 - Resource Coordinators - Effective 7/1/2011 Thru 6/30/2012

Hamilton County Family & Children First Council

$5,126.87 Fund 0537 Rothenberg Contract - Board Approved 7/25/2011 - Resource Coordinators - Effective 7/1/2011 Thru 6/30/2012

Xavier University $3,350.00 Gen Fund $1,675 Fund 0300 $1,675

Aiken Graduation

Xavier University $3,000.00 Fund 0200

Hughes Graduation

Nutrition Council $9,000.00 Fund 0542 Parker Consultant - Board Approved 2/13/2012 - Healthy Programs For Students - Effective 8/1/2012 To 6/30/2012

St Aloysius Orphanage

$29,858.83 Fund 0516 Dept. of Student Services Out Of District Tuition - 2011/2012 Student Services

Shelby County Board of Mental Retardation & Development Disabilities

$9,797.86 Fund 0517 Dept. of Student Services Out Of District Tuition - 2011/2012 Student Services

First Student Transportation

$1,415,847.38 Gen Fund Transportation Change Order To Yellow Bus, 2011-12 School Year

Student Activity Foundation

$18,035.41 Fund 0300 Athletics Aiken Athletic Equipment and Transportation per the Student Activity Foundation

July 9 527 2012

REPORT OF THE TREASURER (cont.)

AWARD OF PURCHASE ORDERS

40. The Superintendent recommends approval be given for the following purchase orders, charged to the appropriate fund:

GENERAL FUND

e-Books

a. Barnes & Noble Western Hills High School $ 30,000.00 Explanation – Account to be set up with vendor to load e-Book titles to e-Readers (Nooks) as selected and approved for instructional use by the school administration or their authorized representative.

Natural Gas Supply

b. Exelon Energy Company Facilities $ 1,918,153.00 Explanation – District Natural Gas supplier for 2012-2013.

Electric Supply

c. FirstEnergy Solutions Corporation Facilities $ 5,971,328.00 Explanation – District Electric Supplier for 2012-2013.

Natural Gas & Electric Distribution

d. Duke Energy Ohio, Inc. Facilities $ 5,549,806.00 Explanation – District Natural Gas and Electric distribution provider for 2012-2013.

Water & Sewage

e. Cincinnati Water Works Facilities $ 1,464,976.00 Explanation – District Water and Sewage service supplier for 2012-2013.

GENERAL/BUILDING FUND

Security Services

f. Securitas Security Services USA Inc Security $ 200,760.00 Explanation – Second option year renewal for two (2) after hours security patrols to check on school conditions and construction sites for the period July 1, 2012 through June 30, 2013.

GENERAL/CLASSROOM FACILITIES MAINTENANCE FUND

Security Monitoring

g. Abel Building Systems LLC Security $ 70,830.00 Explanation – Super Blanket for security, fire alarm and elevator phone monitoring and security and fire alarm daily activity reports for the period July, 1, 2012 through June 30, 2013.

July 9 528 2012

REPORT OF THE TREASURER (cont.) 40. AWARD OF PURCHASE ORDERS (cont.)

CARL PERKINS VOCATIONAL FUND

Computers

h. Apple Computer, Inc Curriculum & Instruction $ 38,228.00 Explanation – 30 ea. MacBook Pro, 30 ea. display ports and 12 ea. iPad for student career exploration portfolio projects.

Instructional Equipment

i. Smithall Electronics, Inc. SCPA $ 41,318.30 Explanation – Multipurpose Room video projection equipment, sound system and curtain tracks for instructional use

AWARD OF CONTRACTS

41. On June 26, 2012 bids for Loose Furnishings for Silverton Paideia Academy were opened and read by the Purchasing Department. The following Legal Notice was published and is submitted as a matter of record.

State of Ohio Ohio School Facilities Commission

NOTICE TO BIDDERS

Bids will be received by the Board of Education of the Cincinnati Public School District of the City of Cincinnati, Ohio, (the “School District Board”), at the Office of Treasurer of the Board of Education, Second Floor, Room 204, Education Center, 2651 Burnet Avenue, PO Box 5384, Cincinnati, Ohio 45219 for the following Project:

Silverton Paideia School Phase II – Furniture Package

BP#6 Loose Furnishings

Board of Education of the Cincinnati Public School District

Cincinnati, Ohio – Hamilton County in accordance with the Drawings and Specifications prepared by:

GBBN Architects 332 East 8th Street

Cincinnati, OH 45202 Phone: 513/241-8700 Fax: 513/ 241-8873 [email protected] [email protected]

July 9 529 2012


AWARD OF CONTRACTS (cont.)

The Construction Manager for the Project is:

Turner/DAG 2315 Iowa Ave.

Cincinnati, OH 45206 Phone: 513/363-0875 Fax: 513/363-0880

Any Proposed Equal for a Standard shall be submitted to the Architect no later than ten (10) days prior to the bid opening. If no Addendum is issued accepting the Proposed Equal, the Proposed Equal shall be considered rejected. All questions need to be sent to Architect and copy the Construction Manager. Sealed bids will be received for: Phase II Furniture Package Bid Package #6 – Loose Furnishings $ 285,000.00 until Tuesday, June 26, 2012 at 12:00 p.m., when they will be opened and read. A pre-bid meeting will be held on Wednesday, June 13, 2012 at 10:00 a.m. at the following location: Meeting Location: CPS Facilities Large Conference Room – 1st Floor 2315 Iowa Avenue Cincinnati, OH 45206 Contract Documents may be obtained by placing a non-refundable deposit in the amount of $30.00 per set payable to Phipps Reprographics, located at 6920 Plainfield, Cincinnati, OH 45236, Phone: 513.793.1030, Fax: 513.793.1107 or the website www.phippsrepro.com . The documents will be available on or after June 6, 2012. DOMESTIC STEEL USE REQUIREMENTS AS SPECIFIED IN SECTION 153.011 OF THE REVISED CODE APPLY TO THIS PROJECT. COPIES OF SECTION 153.011 OF THE REVISED CODE CAN BE OBTAINED FROM ANY OF THE OFFICES OF THE DEPARTMENT OF ADMINISTRATIVE SERVICES. The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations: Turner/DAG, 2315 Iowa Ave. 2nd Floor, Cincinnati, OH 45206 CPS Purchasing Dept., 2651 Burnet Ave, Cincinnati, OH 45219

FW Dodge; ACI; Greater Cincinnati and Northern Kentucky African American Chamber of Commerce; Cincinnati Minority Business Development Center; Construction Market Data in Cincinnati; Builder’s Exchange – (Cincinnati, Cleveland, Louisville); NAACP, 4439 Reading Road, Cincinnati, OH 45229

Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders. The legal notice for the contract is posted on the District’s website, www.cps-k12.org.

July 9 530 2012



Publication Date: June 6, 2012 By order of the Board of Education Mary A. Ronan Diana C. Whitt Superintendent of Schools Treasurer/CFO Bid Tabulation and Award – see attachment #1

42. On June 29, 2012 bids for Re-paving of the Mayerson/Education Center parking garage were opened and read by the

Purchasing Department. The following Legal Notice was published and is submitted as a matter of record.

LEGAL NOTICE

By order of the Board of Education of the Cincinnati City School District of Cincinnati, Ohio, sealed proposals will be received at the Office of the Treasurer of the Board of Education, Second Floor, Room 204, Education Center, 2651 Burnet Avenue, Cincinnati, Ohio 45219-2551, until 12:00 Noon, local time, June 29, 2012 for Paving Services in accordance with specifications on file in the Purchasing Office, Education Center, 2651 Burnet Avenue, 3rd Floor, Cincinnati, Ohio 45219-2551.

Mayerson Garage Paving – Est. $65,000.00

A Pre-bid walkthrough will be held at 11:00 a.m. on Thursday June 21, 2012. Meet at the Education Center, 2651 Burnet Ave., Cincinnati, OH 45219 Each proposal must contain the name of every person interested herein and be accompanied by a bid bond for the full amount of the bid or a bid guaranty of some disinterested person in the sum equal to ten (10%) percent of the amount of the proposal, that if same is accepted, a contract will be promptly entered into and the performance of same properly secured. Proposals must be made on the blank forms to be obtained as noted below, placed in sealed envelopes and plainly marked on the outside with the project to which they apply. The Board of Education reserves the right to reject any, or part of any, or all of said proposals. Successful bidder for each part shall be required to furnish bond in the amount of one hundred (100%) percent of the contract. Bid specifications may be obtained by placing a non-refundable deposit in the amount of $33.00 per set payable to Key Blue Print, 411 Elliott Ave., Cincinnati, OH 45215 on or after June 19, 2012. Phone 513-821-2111, The legal notice is posted to the District’s website, www.cps-k12.org under “Business with CPS” To be eligible for award of a contract, each bidder must fully comply with requirements, terms and conditions of the State of Ohio Executive Order of January 27, 1972, interim order of June 30, 1972 and final order of November 30, 1973, and all subsequent directives and regulations regarding equal employment. By order of the Board of Education Mary A. Ronan Diana C. Whitt Superintendent of Schools Treasurer/CFO Bid Tabulation and Award – see attachment #2

July 9 531 2012



43. On June 29, 2012 bids for Loose Furnishings for Rothenberg Preparatory Academy were opened and read by the Purchasing Department. The following Legal Notice was published and is submitted as a matter of record.

State of Ohio Ohio School Facilities Commission

NOTICE TO BIDDERS

Bids will be received by the Board of Education of the Cincinnati Public School District of the City of Cincinnati, Ohio, (the “School District Board”), at the Office of Treasurer of the Board of Education, Second Floor, Room 204, Education Center, 2651 Burnet Avenue, PO Box 5384, Cincinnati, Ohio 45219 for the following Project:

Rothenberg School Phase I Building Package

BP #7 – Loose Furnishings

Board of Education of the Cincinnati Public School District

Cincinnati, Ohio – Hamilton County in accordance with the Drawings and Specifications prepared by:

WA, Inc. 807 Broadway St., 2nd floor

Cincinnati, OH 45202 Phone: 513/641-0111 Fax: 513/ 641-2401

Attn: Richard Mellott Email: [email protected]

The Construction Manager for the Project is:

Turner/DAG 2315 Iowa Ave.

Cincinnati, OH 45206 Phone: 513/363-0875 Fax: 513/363-0880

Any Proposed Equal for a Standard shall be submitted to the Architect no later than ten (10) days prior to the bid opening. If no Addendum is issued accepting the Proposed Equal, the Proposed Equal shall be considered rejected. All questions need to be sent to Architect and copy the Construction Manager. Sealed bids will be received for: Phase I Furniture Package Bid Package #7 – Loose Furnishing $ 300,000.00

July 9 532 2012


AWARD OF CONTRACTS (cont.) Until Friday, June 29, 2012 at 12:00 p.m., when they will be opened and read. A pre-bid meeting will be held on Friday, June 15, 2012 at 11:00 a.m. at the following location: Meeting Location: CPS Facilities Large Conference Room 2315 Iowa Street Cincinnati, OH 45206 Contract Documents may be obtained by placing a non-refundable deposit in the amount of $30.00 per set payable to Key Blue Print, 411 Elliott Street Cincinnati, Ohio 45215, Phone 513-821-2111 plus shipping and handling or website www.keycompanies.com. The documents will be ready on or after June 11, 2012. DOMESTIC STEEL USE REQUIREMENTS AS SPECIFIED IN SECTION 153.011 OF THE REVISED CODE APPLY TO THIS PROJECT. COPIES OF SECTION 153.011 OF THE REVISED CODE CAN BE OBTAINED FROM ANY OF THE OFFICES OF THE DEPARTMENT OF ADMINISTRATIVE SERVICES. The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations: Turner/DAG, 2315 Iowa Ave. 2nd Floor, Cincinnati, OH 45206 CPS Purchasing Dept., 2651 Burnet Ave, Cincinnati, OH 45219

FW Dodge; ACI; Greater Cincinnati and Northern Kentucky African American Chamber of Commerce; Cincinnati Minority Business Development Center; Construction Market Data in Cincinnati; Builder’s Exchange – (Cincinnati, Cleveland, Louisville); NAACP, 4439 Reading Road, Cincinnati, OH 45229

Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders. The legal notice for the contract is posted on the District’s website, www.cps-k12.org. Publication Date: June 11, 2011 By order of the Board of Education Mary A. Ronan Diana C. Whitt Superintendent of Schools Treasurer/CFO Bid Tabulation and Award – see attachment #3

July 9 533 2012


FOR BOARD INFORMATION 44. Amendment to Consultant Agreement with Vivian H Strauss – That the Treasurer be authorized to amend the

consultant agreement with Vivian Strauss (proceedings January 9, 2012, page 58) for an additional $480 to add 5 days to tutor students in math to help meet OAA goals at South Avondale from January 10, 2012 through May 4, 2012 at a total cost now not to exceed $9,120. Funding is from Fund 0537 - SIG, South Avondale.

45. Renew Agreements with Vertex, Inc. – That the Treasurer be authorized to renew the existing agreement with Vertex,

Inc. for one (1) year starting July 1, 2012 for Vertex Payroll Tax Q Solution (software which provides payroll tax rates and updates). Funding is from the General Fund – Treasurer’s 2012-13 Budget. Cost is not to exceed $11,190.

46. Renew Agreement with KBACE Technologies, Inc. – That the Treasurer be authorized to renew the existing

agreement with KBACE Technologies, Inc. for one (1) year starting July 1, 2012 for KBX Data Management Support for Payroll. Funding is from the General Fund – Treasurer’s 2012-13 Budget. Cost is not to exceed $14,929.95.

Diana C. Whitt Treasurer/CFO Mr. Nelms moved and Mr. Kuhns seconded the motion that the Revised Treasurer’s Report be approved. Ayes: Members Bates, Ingram, Kuhns, Nelms, Reed, White, President Bolton (7) Noes: None President Bolton declared the motion carried.

OTHER BUSINESS 1. Board Self Evaluation – Board members have received two possible Board Self Evaluation assessments. Please review

them and notify Ms. Davis of your preference. Discussion of the assessments will occur at the July 18, 2012 COW meeting.

ASSIGNMENTS

1. Administration – Remind staff to come prepared to discuss the Teacher Evaluation Policy and school closures and mergers at the July 23, 2012 Policy Committee meeting.

ADJOURNMENT

The Board adjourned at 7:58 p.m. Diana C. Whitt Treasurer/CFO