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August 9 2010

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

August 9, 20010

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 605 Recess into Executive Session . . . . . . . . . . . . . 605 Adjourn from Recess . . . . . . . . . . . . . . . 605

August 9 605 2010

SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, August 9, 2010 at 5:47 p.m., President Reed in the chair. The pledge to the flag was led by President Reed.

ROLL CALL Present: Members Bolton, Ingram, Nelms, Parker, White, President Reed (6) Absent: Member Bates (1) Superintendent Ronan was present.

RECESS INTO EXECUTIVE SESSION

Mr. Parker moved and Ms. White seconded the motion that the Board recess into executive session at 5:50 p.m. to consider pending or imminent court action in conference with board legal counsel, preparations for conducting or reviewing negotiations or bargaining sessions with public employees concerning compensation or other terms and conditions of their employment, purchase of property for public purposes sale of property at competitive bidding. Ayes: Members Bolton, Ingram, Nelms, Parker, White, President Reed (6) Noes: None President Reed declared the motion carried.

ADJOURN FROM RECESS

The Board adjourned from Executive Session at 6:57p.m.

Jonathan L. Boyd Treasurer/CFO

August 9 2010

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

August 9, 20010

Table of Contents Roll Call . . . . . . . . . . . . . . . . . . 606 Minutes Approved . . . . . . . . . . . . . . . . 606 Presentation . . . . . . . . . . . . . . . . . 606 Hearing the Public . . . . . . . . . . . . . . . . 606 A Resolution Expressing an Intent to Award Construction Contracts for Bid Packages

#3A; Sitework; #3B; Site Electric; #3C; Modular Trailers and Authorizing the President and the Treasurer to Enter into Said Contracts upon Compliance with All Conditions Precedent Related to Walnut Hills High School Academic Swing Space . . . .

607 A Resolution Amending Board Policies: 8500 – Food Services, 8510 – Sale and

Consumption of Nutritional Foods, 8515 – Wellness, and 8550 – Vending Machines and School Stores . . . . . . . . . . . . . . . .

609 Suspension of Board Policy . . . . . . . . . . . . . . 610 A Resolution to Transfer Funds to and from the General Fund and to and from Dormant

Grant Funds . . . . . . . . . . . . . . . . .

610 Suspension of Board Policy . . . . . . . . . . . . . . 612 A Resolution to Establish the P & G field for the new softball field located at the

current Clark/Gamble Montessori location . . . . . . . . . . .

612 Policy Committee – Written July 26, 2010 . . . . . . . . . . . 613 Partnership/Public Engagement – Written August 3, 2010 . . . . . . . 614 Committee of the Whole – Written August 4, 2010 . . . . . . . . . 616 Recommendations of the Superintendent of Schools 1. Certificated Personnel . . . . . . . . . . . . . 618 2. Civil Service Personnel . . . . . . . . . . . . . 624 3. Permanent Easement For Duke Energy For The Clifton Cultural Arts Centre . . 626 4. The approval of the proposed agreement between the Cincinnati Board of

Education and The Cincinnati Association of Administrators and Supervisors (CAAS) . . . . . . . . . . . . . . . . .

626 5. The approval of the tentative agreement between the Cincinnati Board of

Education and the Greater Cincinnati Building Trades & Construction Council. .

626 6. The approval of the tentative agreement between the Cincinnati Board of

Education and Local 20 of the International Union of Operating Engineers . .

626 7. Approval of 2010-2011 General Operating Budget . . . . . . . 627

August 9 2010

PROCEEDINGS

REGULAR MEETING

August 9, 20010

Table of Contents

(cont.)

Report of the Treasurer 1. Agreements with Consultants . . . . . . . . . . . . 627 2. Receipt of Donation from Charles H. Dater Foundation . . . . . . 628 3. Receipt of Donation from US Defense Finance & Accounting Service . . . 628 4. Receipt of a Donation from American Bottling Co. . . . . . . . 628 5. Receipt of a Donation from Kohl’s . . . . . . . . . . . 628 6. Receipt of Donation from Abitibi-Consolidated Corp. . . . . . . 628 7. Receipt of a Donation from Madisonville Mission Ministries. . . . . . 628 8. Agreement with Hamilton County Educational Service Center (HCESC) . . 628 9. Agreement with Bastin & Company, LLC. . . . . . . . . . 628 10. Agreement with Jeanine Chaney . . . . . . . . . . 628 11. Agreement with Cincinnati Speech Services . . . . . . . . . 629 12. Agreement with Micah Duwel . . . . . . . . . . . . 629 13. Agreement with Lisa Froehlich . . . . . . . . . . . 629 14. Agreement with Amy Miller . . . . . . . . . . . . 629 15. Agreement with Cynthia Slavik . . . . . . . . . . . 629 16. Agreement with Ohio College Tech Prep Greater Cincinnati Consortium . . 629 17. Agreement with the Student Activity Foundation . . . . . . . . 629 18. Agreement with Talbert House . . . . . . . . . . . 629 19. Agreement with FamiliesFORWARD . . . . . . . . . . 629 20. Agreement with Staffing Options and Solutions . . . . . . . . 629 21. Agreement with Supplemental Health Care . . . . . . . . . 630 22. Agreement with Xavier University . . . . . . . . . . . 630 23. Agreement with Cayen Systems . . . . . . . . . . . 630 24. Agreement with Supplemental Educational Services providers . . . . . 630 25. Agreement with Apple Professional Services . . . . . . . . 630 26. Construction Management Services Contract House Bill 264 Project, Phase I . 630 27. Architectural and Engineering Services Contract for House Bill 264 Project,

Phase I . . . . . . . . . . . . . . . . .

630 28. Assignment. . . . . . . . . . . . . . . . . 630 29. Payment for Legal Services from General Fund General Counsel’s Office . . 631 30. Payment for Legal Services from Building Fund 4 (LFI) . . . . . . 631 Late Requests 31. Agreement with the Southwest Ohio Regional Transit Authority (SORTA) . . 631 32. Agreement with Jewish Family Service . . . . . . . . . . 631 33. Agreement with River City Correctional Center . . . . . . . . 631 34. Agreement with Urban Appalachian Council . . . . . . . . . 631 35. Agreement with YWCA of Cincinnati . . . . . . . . . . 632 36. Agreement with the Board of Health of the City of Cincinnati for Nursing

Services . . . . . . . . . . . . . . . . . .

632

August 9 2010

PROCEEDINGS

REGULAR MEETING

August 9, 20010

Table of Contents

(cont.)

37. Agreement with Hamilton County Developmental Disabilities Services,

(HCDDS) . . . . . . . . . . . . . . . . .

632 38. Addendum to Annual Operating Agreement 2010/2011 with Hamilton County

Developmental Disabilities Services, (HCDDS) . . . . . . . .

632 39. Award Of Purchase Orders . . . . . . . . . . . . 632 40. Award Of Contract . . . . . . . . . . . . . . 633 For Board Information 41. Agreements with Consultants . . . . . . . . . . . . 635 For Board Information: Late Request 42. Agreement with Cintas Fire Protection Inc. . . . . . . . . . 635 43. Agreement with Mayerson Academy . . . . . . . . . . 635 Other Business . . . . . . . . . . . . . . . . 636

First Reading – A Resolution Directing the Cincinnati Public Schools Administration to contractually prohibit contractors on Facilities Master Plan (FMP) projects from working on Martin Luther King Jr. Holiday . . . .

636 Assignment . . . . . . . . . . . . . . . . . 637 Adjournment . . . . . . . . . . . . . . . . . 637

August 9 606 2010

REGULAR MEETING

The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the Rosa E. Blackwell Interactive Learning Center at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, August 9, 20010 at 7:02 p.m., President Reed in the chair. The pledge to the flag was led President Reed.

ROLL CALL Present: Members Bolton, Ingram, Nelms, Parker, White, President Reed (6) Absent: Member Bates (1) Superintendent Ronan was present.

MINUTES APPROVED Ms. Ingram moved that the minutes of the following meetings be approved without reading, copies of said minutes having been distributed to members and made available to the public and news media on August 9, 2010. Special Meeting July 26, 2010 Special Public Meeting July 26, 2010 Passed viva voce. President Reed declared the motion carried.

PRESENTATION Academically Focused Presentation: Foreign Language Assistance Program Grant – Mireika Kobayashi, Manager, ESL/Foreign Language

HEARING THE PUBLIC The following persons addressed the Board regarding the topics indicated: Jim Berry - 2010-11 Budget Julie Sellers - Negotiations Dr. Odell Owens - Negotiations Barry Cholak - Negotiations Lauren Niemes - Food Sales Policy Marilyn Crumpton - Food Policies Weston Munzel - Time allotted for student lunch Beth Munzel - Time allotted for student lunch Amy Becker - Time allotted for student lunch Sharon Silver - Time allotted for student lunch Peter Ashland - Time allotted for student lunch Tania Carreón - Time allotted for student lunch Kathy Tyler - Time allotted for student lunch

August 9 607 2010 A RESOLUTION EXPRESSING AN INTENT TO AWARD CONSTRUCTION CONTRACTS FOR BID PACKAGES #3A; SITEWORK; #3B; SITE ELECTRIC; #3C; MODULAR TRAILERS AND AUTHORIZING THE PRESIDENT AND THE TREASURER TO ENTER INTO SAID CONTRACTS UPON COMPLIANCE WITH ALL CONDITIONS

PRECEDENT RELATED TO WALNUT HILLS HIGH SCHOOL ACADEMIC SWING SPACE

WHEREAS, the Board of Education of the Cincinnati Public Schools (hereinafter called the "Board of Education"), County of Hamilton, Ohio, approved a Detailed Estimate of Construction Cost and draft Construction Documents Bid Packages #3A; Sitework; #3B; Site Electric; #3C; Modular Trailers (hereinafter called the "Bid Packages") related to the Walnut Hills High School Academic Swing Space (hereinafter called the portion of the "Project") and authorized the commencement of the bidding process, including the advertisement for bids, contingent on approval of the Construction Documents by the Ohio School Facilities Commission (hereinafter called the "Commission"), and all pursuant to applicable laws, including but not limited to, Sections 7.12, 9.31, 9.311, 153.12, 153.50, 153.51, 153.52, 153.54 to 153.571, 3313.46, 3318.10 and 5719.042, ORC;

WHEREAS, the Board of Education has appointed certain authorized representatives (hereinafter called the

"Authorized Representatives") to act on its behalf during the planning, bidding, award and construction phases of the portion of the Project;

WHEREAS, Turner/DAG/TYS (hereinafter called the "Construction Manager"), with the assistance of SHP Leading

Design (hereinafter called the "Architect") and the Board of Education's Authorized Representatives, commenced the bidding process for said Bid Packages;

WHEREAS, the Construction Manager, with the assistance of the Architect and Authorized Representatives, held a

Pre-Bid Conference for prospective bidders wherein prospective bidders were briefed on said Bid Packages; WHEREAS, the Treasurer, on behalf of the Board of Education and with the assistance of the Architect, received

sealed bids at the time and place established for the receipt of bids for said Bid Packages in the Notice To Bidders and opened and read aloud said bids immediately thereafter in compliance with paragraphs IB 3.1 and 3.2;

WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized

Representatives, have tabulated the bids received and advised the Board of Education and the Commission on the acceptance or rejection of any or all bids, Alternates and budget considerations;

WHEREAS, the Board of Education has complied with all prerequisites of entering into contracts for said Bid

Packages, including, if applicable, any procedures for disposing of real property required by Section 3313.41,ORC; and WHEREAS, the Treasurer and Construction Manager, with the assistance of the Architect and Authorized

Representatives, have reviewed all bids received for the Bid Packages and conducted a responsibility investigation of the apparent low Bidder in compliance with paragraph IB 3.5 and Sections 153.12, 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law; and

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education that after careful consideration and

evaluation of the information before it:

Section 1. Subject to the approval of the Commission, the Board of Education hereby accepts the recommendation of the Authorized Representatives, Construction Manager and Architect to award the Base Bids and any Alternates for said Bid Packages for the portion of the Project to the Bidders as provided below as the lowest responsible Bidders in compliance with paragraph IB 3.5 and Sections 3313.46(A)(6) and 3318.10, ORC, and any other authorizing provisions of law, contingent upon compliance with all conditions precedent to contract execution under paragraph IB 7.3:


PRECEDENT RELATED TO WALNUT HILLS HIGH SCHOOL ACADEMIC SWING SPACE (cont.)

Bid Package Lowest Responsible Bidder #3A; Sitework Selhorst Equipment Services Base Bid

Alternate: None $556,258.00

Total $556,258.00 #3B; Site Electric Glenwood Electric, Inc. Base Bid $25,100.00 Alternate: None Total $25,100.00 #3C; Modular Trailers Mobilease Modular Space, Inc. Base Bid $2,361,465.00 Alternate: None Total $2,361,465.00

Section 2. Subject to the approval of the Commission, the Board of Education hereby authorizes the Construction

Manager, on its behalf, to forward Notices of Intent to Award Contract for said portion of the Project in compliance with paragraph IB 3.7, with the appropriate Contract Forms, to the lowest responsible Bidders referenced in Section 1. The Construction Manager shall simultaneously notify the surety and agent of the surety of said lowest responsible Bidders of the intent to award pursuant to Section 9.32, ORC.

Section 3. Subject to the approval of the Commission and Board of Education construction counsel, and upon compliance with all conditions precedent to Contract execution under paragraph IB 7.3, the Board of Education hereby authorizes the President and Treasurer to sign said Contracts.

Section 4. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer to sign the Certificate of Funds, upon execution of said Contracts, and attach to said Contracts a copy thereof, along with a copy of this resolution. The Construction Manager is then directed to forward the executed s to the Commission for approval.

Section 5. Subject to the concurrence of the Commission, the Board of Education hereby authorizes the Construction Manager, at a time determined appropriate by the Construction Manager, after the Construction Manager's receipt of said Contracts signed by the Contractor, to forward a Notice to Proceed for said Contracts in compliance with paragraph IB 7.4.

Section 6. Subject to the approval of the Commission, the Board of Education hereby authorizes the Treasurer, at the appropriate time and with the assistance of the Board of Education construction counsel, to prepare, and make available upon request, a Notice of Commencement pursuant to Section 1311.252, ORC, prior to the performance of any work related to said Contracts.

Section 7. This Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education; and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.


PRECEDENT RELATED TO WALNUT HILLS HIGH SCHOOL ACADEMIC SWING SPACE (cont.)

Section 8. This resolution shall be in full force and effect from and immediately after its adoption shall supersede

any prior resolution or act of this Board of Education, which may be inconsistent with or duplicative of the provisions of this resolution. Vanessa Y. White Ms. White moved and Mr. Nelms seconded the motion that the Resolution Expressing An Intent To Award Construction Contracts For Bid Packages #3a; Sitework; #3b; Site Electric; #3c; Modular Trailers And Authorizing The President And The Treasurer To Enter Into Said Contracts Upon Compliance With All Conditions Precedent Related To Walnut Hills High School Academic Swing Space be approved. Ayes: Members Bolton, Ingram, Nelms, Parker, White, President Reed (6) Noes: None President Reed declared the motion carried. Mr. Parker moved and Mr. Nelms seconded the motion that the Resolution Directing The Cincinnati Public Schools Administration To Contractually Prohibit Contractors On Facilities Master Plan (FMP) Projects From Working On Martin Luther King Jr. Holiday be moved to the “Other Business” section of the agenda for a first reading. Ayes: Members Bolton, Ingram, Nelms, Parker, White, President Reed (6) Noes: None President Reed declared the motion carried. A RESOLUTION AMENDING BOARD POLICIES 8500 – FOOD SERVICES, 8510 – SALE AND CONSUMPTION

OF NUTRITIONAL FOODS, 8515 – WELLNESS, AND 8550 – VENDING MACHINES AND SCHOOL STORES

WHEREAS, to fully comply fully with 42 USC 1751 Section 204, which requires that any local educational agency participating in the National School Lunch Program establish a local school wellness policy; and

WHEREAS, ORC 3313.816 prohibits public or chartered nonpublic schools from permitting the sale of specific a la carte beverage items; and

WHEREAS, ORC 3313.817 states a public or chartered nonpublic school may comply with the most recent guidelines for competitive foods issued by the Alliance for a Healthier Generation with respect to the sale of a la carte food items;

NOW THEREFORE BE IT RESOLVED, That the Cincinnati Board of Education approves Board policies 8500, 8510, 8515, and 8550 as written; and

August 9 610 2010 A RESOLUTION AMENDING BOARD POLICIES 8500 – FOOD SERVICES, 8510 – SALE AND CONSUMPTION

OF NUTRITIONAL FOODS, 8515 – WELLNESS, AND 8550 – VENDING MACHINES AND SCHOOL STORES (cont.)

BE IT FURTHER RESOLVED, That a copy of the Cincinnati Public Schools Nutrition Guidelines and a list of approved a la carte items will be posted online and be retained on file in the Cincinnati Public Schools Board Office and the Food Services Department at the Cincinnati Public Schools Education Center. A. Chris Nelms Mr. Nelms moved and Ms. Bolton seconded the motion that the Resolution Amending Board Policies 8500 – Food Services, 8510 – Sale And Consumption Of Nutritional Foods, 8515 – Wellness, And 8550 – Vending Machines And School Stores be approved. Ayes: Members Bolton, Ingram, Nelms, Parker, White, President Reed (6) Noes: None President Reed declared the motion carried.

SUSPENSION OF BOARD POLICY

Ms. Bolton moved and Mr. Nelms seconded the motion that Board Policy No. 0165.1C, which requires agenda items be submitted to all members 48 hours prior to Board action, be suspended in order to present the following agenda item regarding a Resolution To Transfer Funds To And From The General Fund And To And From Dormant Grant Funds. Ayes: Members Bolton, Ingram, Nelms, Parker, White, President Reed (6) Noes: None President Reed declared the motion carried.

A RESOLUTION TO TRANSFER FUNDS TO AND FROM THE GENERAL FUND AND TO AND FROM DORMANT GRANT FUNDS

WHEREAS, the Ohio Revised Code requires that all transfers of cash between funds be approved by the governing authority; and

WHEREAS, over the past decade cash advances were incorrectly posted as fund transfers to 17 separate funds and

not Board approved; and WHEREAS, these cash advances need to now be returned to General Fund as a transfer; and WHEREAS, the OSFC Big 8 Grant required that the Board match the State grant and there is currently $765,731.06

needed from General Fund to complete this grant; and WHEREAS, five other funds were over spent by a total of $117,917.68 over the past decade; and

August 9 611 2010


(cont.)

WHEREAS, it is important to close many of these funds in compliance with the Auditor of the State of Ohio by June

30, 2010; NOW THEREFORE BE IT RESOLVED, by the Board of Education that it is necessary to transfer $3,550,812.43

from the following list of funds to the General Fund effective June 30, 2010:

FUND DESCRIPTION TRANSFER 0032 Venture Capital $4,526.03 0402 DPPF $1,489,395.58 0407 Urban Pilot $56,954.91 0409 Career Dev. $3,620.70 0416 Teacher Development $817,298.05 0422 Excelence in Education $142,196.82 0425 Early Childhood $9,023.69 0428 Career Enhancement $16,909.37 0438 Head Start-State $250,177.06 0442 Ed R & D $599,391.98 0457 Power Up $64,415.37 0459 Ohio Reads $40,702.31 0461 Voc Ed Enhancements $1,801.37 0502 JTPA Fund $17,140.17 0514 Ed for Economics $11.19 0535 BEOG $20,347.00 0554 Science Pers. $16,900.83

TOTAL $3,550,812.43

AND FURTHER BE IT RESOLVED, by the Board of Education that it is necessary to transfer $883,648.74 from

the General Fund to the following list of funds effective June 30, 2010:

Transfers Out of General

Fund

0413 Post Secondary Vocational $54,181.22 0450 Ohio School Net $734.07 0496 OSFC Big 8 $765,731.06 0575 Community Services $2,597.06 0577 Emerg. Immigrant Educ $24.73 0583 Removal Arch $60,380.60

TOTAL $883,648.74

Net Impact Upon General Fund $2,667,163.69

Catherine Ingram

August 9 612 2010


(cont.)

Ms. Ingram moved and Mr. Nelms seconded the motion that the Resolution To Transfer Funds To And From The General Fund And To And From Dormant Grant Funds be approved. Ayes: Members Bolton, Ingram, Nelms, Parker, White, President Reed (6) Noes: None Passed viva voce. President Reed declared the motion carried.

SUSPENSION OF BOARD POLICY

Ms. Ingram moved and Mr. Parker seconded the motion that Board Policy No. 0165.1C, which requires agenda items be submitted to all members 48 hours prior to Board action, be suspended in order to present the following agenda item regarding a Resolution To Establish The P&G Field For The New Softball Field Located At The Current Clark/Gamble Montessori Location. Ayes: Members Bolton, Ingram, Nelms, Parker, White, President Reed (6) Noes: None President Reed declared the motion carried.

A RESOLUTION TO ESTABLISH THE P&G FIELD FOR THE NEW SOFTBALL FIELD LOCATED AT THE CURRENT CLARK/GAMBLE MONTESSORI LOCATION

WHEREAS, David T. Dierker, District Director of Athletics attended the August 3, 2010 meeting of the Partnership and Public Engagement Committee and updated the Committee on reasons to name this new softball field P&G Field; and WHEREAS, since the Board of Education has accepted a substantial donation of $68,000 from Procter & Gamble and the Cincinnati Reds Community Fund to complete construction; and NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education, in this collaborative effort and at the request of the District Athletic Office, and fully mindful of the substantial financial support of our partners, establish the name of this new field as P&G Field.

Vanessa Y. White Mrs. White moved and Mr. Nelms seconded the motion to approve the Resolution to establish the P & G field for the new softball field located at the current Clark/Gamble Montessori location. Ayes: Members Bolton, Ingram, Nelms, White, President Reed (5) Abstain: Member Parker (1) Noes: None President Reed declared the motion carried.

August 9 613 2010

REPORT OF THE POLICY COMMITTEE

The Policy Committee met on Monday, July 26, 2010 at 11:30 AM at the Cincinnati Public Schools Education Center in the Board Office Conference Room. FOR BOARD INFORMATION Martin Luther King Holiday Observance Discussion Mike Burson, Facilities Director, introduced the draft resolution to recognize Martin Luther King Jr. (MLK) holiday as a legal holiday and not a standard workday and to prohibit work on that day. Jim DeLage, Turner Construction, explained that the Ohio School Facilities Commission (OSFC) and CPS FMP project construction contracts currently recognize the MLK holiday as a legal holiday excluded from standard workdays for all OSFC and CPS FMP projects. Chris Nelms, Committee Chair, stated that this resolution will show CPS’ good faith efforts to do the right thing. Catherine Ingram, Committee member, indicated the resolution needs to be clear that the contractors cannot pass any increased costs along to CPS. Mr. Burson clarified that this resolution would apply to new FMP project Contract Awards and to ongoing contracts submitting a Change Order. The resolution will be revised in order to ensure that any loopholes will be removed before the resolution is presented to the full Board. Committee Chair Nelms would like the resolution presented for approval at the Regular Board meeting on Monday, August 9, 2010. Other Business Food Sales Policy Jessica Shelly, Food Service Manager, presented the following revised Board policies that ensure CPS is in compliance with Senate Bill 210: 8500 – Food Services 8510 – Sale and Consumption of Nutritional Foods 8515 – Wellness 8550 – Vending Machines and School Stores These revised policies also qualify CPS for an opportunity to receive a one-year grant from the Hamilton County Health District. The Committee recommended approval of the revisions, and they will be presented to the full Board for approval at the Regular Board meeting on Monday, August 9, 2010. Policies Terry Elfers, Chief Operations Officer, advised the Committee that the Professional Staff 3000 and Classified Staff 4000 policies are still review. It is anticipated the review will be completed within the next month. The Administration is starting the process of posting all CPS Policies on the CPS website. Mr. Elfers advised that he and Jennifer Wagner, Chief Information Officer, discussed the creation of a search feature for the policies. Committee member Ingram informed the Administration that the history of revision dates must be included on all policies, and Mr. Elfers indicated that would be part of the review before posting.

August 9 614 2010

REPORT OF THE POLICY COMMITTEE (cont.)

The meeting adjourned at 1:10 PM. Policy Committee Staff Liaisons A. Chris Nelms, Chair Cynthia Dillon, General Counsel Melanie Bates, absent Terry Elfers, COO Catherine Ingram Attendees Jessica Shelly, CPS Food Service Manager Angela Robinson, Growing Well Cincinnati Kate Julius, CPPW Project Coordinator Kiana Trabue, CPPW Health Educator, Schools Ms. Ingram moved that the Report of the Policy Committee be accepted. Passed viva voce. President Reed declared the motion carried.

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE The Partnership/Public Engagement Committee (PPE) met on Tuesday, August 3, 2010 at 4:00 PM at the Cincinnati Public Schools Education Center in Conference Room 1-A. FOR BOARD APPROVAL Naming Softball Field at Clark/Gamble Montessori Dave Dierker, Director of Athletics, discussed with the Committee naming the softball field located at the current Clark/Gamble Montessori High School the P&G Field. Jason Maidenberg, Outreach Coordinator for the Reds Community Fund (RCF) of Procter and Gamble (P&G), was present and advised the Committee that P&G and the Cincinnati Reds Community Fund renovated the field, along with volunteer help through their generous donations. P&G donated $50,000 and the Cincinnati Reds Community Fund donated $18,000 to be used to pay for necessary materials, equipment and professional labor costs for a variety of projects at the Clark/Gamble Montessori location, that were completed in conjunction with a large scale P&G employee volunteer effort that took place on July 29, 2010. Projects scheduled for completion are the painting of a mural in the “Blue” gym, clearing overgrown landscape areas, reinforcement of a gravel road/walkway, returning the upper field to a usable softball field with a new backstop, a skinned infield and new dugout and home plate areas. The Committee will recommend approval of naming the field at the August 9, 2010 Board meeting. Committee member Parker recused himself from voting due to his employment with P&G.

August 9 615 2010

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

FOR BOARD INFORMATION Updated Committee Workplan Janet Walsh, Director of Public Affairs, advised the Committee that the Workplan has been updated to include the Family & Civic Engagement Team. The Workplan will help the Committee complete its work for the school year. LSDMCs and 2010/2011 District Wide Trainings Tom Rothwell, Assistant Superintendent, advised the Committee that he is working on the following Big Ideas in managing Local School Decision Making Committees (LSDMCs):

1. Enhance training and professional development. 2. Develop an audit. Each LSDMC will give themselves a rubric on how they are doing and where they need assistance. 3. Look at the composition of all LSDMCs. Make sure schools have what they need.

Communication Plan on District’s Finances Ms. Walsh reviewed key messages and key objectives of a communication plan to ensure stakeholders are informed about District finances. September/October/November Presentations The Committee recommended the following topics be discussed for the following PPE meetings: September 7, 2010

Transportation Update: Safe Routes to School

October 5, 2010

Customer Service

November 2, 2010

Community Learning Centers Update: Pilot of a new resource coordination plan to ensure that partner activities better align to school goals.

Any Given Child Update Committee Chair White advised the Committee that the process is moving and a recommended list of community team members has been created. Other Business Dawn Grady, Marketing Manager, advised the Committee that Radio One will be hosting the 2010 Tom Joyner Back-to-School campaign with Tom Joyner broadcasting live at Woodward Career Technical High School on August 6, 2010 from 6:00am to 10:00am. CPS will be offering workshops from 10:00am to 2:00pm in the areas of Transportation, Food Service, Fee Waivers, After-School Programs, Enrollment, Students with Special Needs, CPS Code of Conduct and Parental Involvement. Superintendent Ronan will host half of the Lincoln Ware talk show, along with Councilmember Cecil Thomas, during the event. Committee Chair White advised that there will be an assessment of costs for House Bill 1. The Meeting adjourned at 5:02 PM.

August 9 616 2010

REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT COMMITTEE (cont.)

Partnership/Public Engagement Committee Staff Liaisons Present Vanessa Y. White, Chair Tom Rothwell, Ast. Superintendent Sean T. Parker Janet Walsh, CO Public Affairs Eileen Cooper Reed, absent Ms. Ingram moved that the Report of the Policy Committee be accepted. Passed viva voce. President Reed declared the motion carried.

REPORT OF THE COMMITTEE OF THE WHOLE The Committee of the Whole met on Wednesday, August 4, 2010, at 11:30 AM at the Cincinnati Public Schools Education Center in Conference Room 1-A. Discussion of Inclusion Improvement Plan Greg Otis, Principal, Director of Education, GBBN Architects Mr. Otis updated the Committee on the Facilities Master Plan (FMP) Inclusion Improvement Plan. The goals of the plan are to:

Improve the percentage of construction contracted to minority businesses; Improve the percentage of labor performed by the minority workforce; and Improve the reliability of tracking and reporting.

The goals will be achieved by the development of a six-step process that will promote, monitor and report inclusion improvement for the duration of the FMP and Phase 1 of House Bill 264. The six-step plan will:

1. Promote inclusion using a minority-friendly bidding system; 2. Endorse Good-Faith Efforts; 3. Establish a Community Outreach Plan; 4. Provide Diversity Tracking Reports; 5. Report Results; and 6. Provide an Accountability System.

Supplier Diversity/Spending Pools Terry Elfers, Chief Operations Officer Mr. Elfers discussed ways of reinventing the Supplier Diversity program through his mission of developing and implementing a set of business processes that will encourage the use of underutilized minority-owned vendors as suppliers for non-FMP spending.

August 9 617 2010

REPORT OF THE COMMITTEE OF THE WHOLE (cont.)

Processes will include:

Using Oracle to audit Supplier Databases; Identifying “Spend Pools;” Using “Spend Pools” to analyze goals; Manage “Spend Pool” spending; Manage approved vendor lists; and Report results.

Approval or Rejection Process for Resolutions Ron Kull, Owner’s Authorized Representative Mr. Kull provided the Committee with a copy of the process for recommending approval of FMP resolutions to the Board for timely approval at Board meetings. Mr .Kull provided a copy of the current process, a proposed process and the benefits of improving the procedure. The Committee will review the proposed process and submit revisions to Mr. Kull for review at a future COW meeting. Question and Answer for House Bill 264 Contract Michael Burson, Facilities Director Mr. Burson discussed with the Committee the need for the Board President and Treasurer to sign the GBBN and Turner House Bill 264 Contracts. As requested by the Board Mr. Burson will recommend finalizing the contracts at the Board’s August 9, 2010 meeting. Budget Mary Ronan, Superintendent Superintendent Ronan updated the Committee on the preliminary 2010-11 General Fund budget and recommended keeping the budget close to the 2009-10 budget of $467,005,155.00. Melanie Bates moved and Chris Nelms seconded the motion to recess into Executive Session at 12:47 PM to consider the Sale of Property at Competitive Bidding; Preparations for Conducting, or Reviewing Negotiations or Bargaining Sessions with Public Employees Concerning Compensation or Other Terms and Conditions of Their Employment; and Pending or Imminent Court Action in Conference with Board Legal Counsel. The Committee reconvened to public session at 1:10 PM. The meeting adjourned at 1:11 PM. Mr.Nelms moved that the Report of the Policy Committee be accepted. Passed viva voce. President Reed declared the motion carried.

August 9 618 2010

REVISED RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL

A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This recommendation is being made because the employee has completed the term of their employment, or due to disability status, or by mutual agreement. There is no mandatory retirement age for employees.) The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the statutes of the State of Ohio. Paulette A. Keys Manager - Preschool Disabilities Service October 1

B. RESIGNATION (The effective date is the first working day the employee is no longer providing services to the district. This recommendation is being made because either the employee has completed the term of their employment, or by mutual agreement.) The following resignations have been received, for reasons as noted. Apollos R. Harris Teacher – Children’s Home Personal Reasons August 6 Laura M. Kennedy Teacher – Bond Hill Personal Reasons August 1

Elizabeth Owusu-Korkor Counselor Personal Reasons August 1

Kimberly A. Pham-Stegmaier Teacher – Pleasant Ridge Other Position August 1 C. SERVICES COMPLETED (Marks the end of a temporary assignment.) The services of the following substitute teacher, temporarily appointed, have been completed effective as indicated. Tammie S. Larkins August 1 D. ADJUSTMENT OF SALARY (Occurs when an employee presents documentation of additional training or experience credit.) The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated. Effective date is August 1, 2010. Diana K. Aubrey To: $72,689.66 From: $70,492.22

Sandra Bennett-Poettker 75,316.71 73,119.27

August 9 619 2010

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) D. ADJUSTMENT OF SALARY (cont.) Teacher – Class V (Master’s Degree plus 30 semester hours) Ewa K. Hufford To: $68,623.42 From: $66,428.13

Lisa Morin Peters 72,689.66 70,492.22

Teacher – Class IV (Master’s Degree) Karen Gately To: $59,393.29 From: $55,026.33

Kyle J. Lovett 40,608.68 37,567.07

Melinda M. Mitchner 40,608.68 37,567.07

Sinita Maria Scott 42,937.16 39,921.32

Holly M. Taylor 56,375.30 52,328.38

Teacher - Class III (Bachelor's Degree with 150 semester hours) Amanda J. Hendricks To: $58,042.18 From: $57,380.58

Erin M. Kenney 47,963.58 47,301.97

Kristin A. Rubenbauer 37,567.07 36,905.47 E. ADJUSTMENT OF TIME (Provides for an increase or decrease in the percentage of time a certificated employee performs his/her duties.) The Superintendent recommends an adjustment of time for the following. Funding is from the General Fund. Effective date is August 1, 2010. Teacher – Class V (Master’s Degree plus 30 semester hours) Michelle Kilcoyne To: .80 From: .60

Teacher – Class IV (Master’s Degree) Julie Lynne Bassett To: 1.00 From: .60 F. ADDITIONAL ASSIGNMENT (Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.) The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio Revised Code and/or Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General Fund.

August 9 620 2010

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (cont.) Teacher-In-Charge - $39.79 per hour (extended employment rate) WRC/STEP Program – 191 hours Dennis J. Boling Juvenile Court Detention – 191 hours Murray W. Grace A2S/A2E Swifton - 191 hours Patricia Carr A2S/A2E Swifton

Alternative to Expulsion Fairmount - 191 hours Shirley A. Merritt-Johnson

South Avondale – 50 hours Sandra E. Bogle Ophelia Jones

Teacher - $34.11 per hour (extended employment rate) Specialized Placements – Student Services (IDEA-B) – 35 hours Kimberly M. Hill* Anne McDonald* Eunice Jean Miller*

Coordinating Teacher - $34.11 per hour (in-service rate)

Elementary Initiative Conference – (Title I ARRA) – 7 hours

Priscilla L. Copas* Paula Jackson* Joseph E. Seiler*

Veda Davis* Amy Johnson* Emily A. Steele*

Susan G. Fox* John J. Martella* Rachel K. Tapp*

Kelly M. Gray* Jennifer McAdams* Meredith Turner*

Stephanie M. Grimes* Amanda Lynn Medellin-Gerst* Patrick Wilde*

Katherine R. Groene* LaVaugn J. Neal* Linda Williams*

Tara N. Harris* Dorothy M. Reynolds* Kinah A. Willis*

Lisa M. Houck*

Teacher - $29.88 per hour (inservice rate) Assessment of Informational Writing Gr. 3-8 – (Title I) – 12 hours except as indicated

Sandra E. Bogle* 6 hrs Stephanie L. Henderson* Randy Stancliff Swantko*

Wanda S. Bronson* 11 hrs Sarah L. Langenderfer* Elaine Thomas*

Bryan Cooley* Malaika Rudolph-Fletcher* 6 hrs Lori S. Thomas*

Maria I. Davis* Shayna M. Setty* Natara Ivory Warren*

Brittany A. Fair* Natalie E. Seybold*

August 9 621 2010

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (cont.) Teacher - $29.88 per hour (inservice rate) (cont.) OAA Assessments Gr. 3-8 – (Title I) – 6 hours

Cecelia E. Aikhionbare* Marsha M. Booker* Alaric A. Harris*

Sheila F. Anderson* Brenda M. Clem* Cindy Lou Keuper*

Sandra Bennett-Poettker* Maria I. Davis* Kathleen M. Ruehl*

George S. Bens* Carol R. Dean* Lisa Smith*

Stacy Anne Bird* Marie T. Dornbusch* Natara Ivory Warren*

Ronnie X. Black* Kelly M. Gray* Tong Yu*

Deborah M. Blakey* Stephanie M. Grimes* Tammy R. Zilliox* Assessment of Writing Gr. K-2 – (Title I) – 12 hours

Leslie A. Bush* Lori A. Tribble-Davis*

Self Determination Curricula for Students with Disabilities – (IDEA-B) – 5 hours

Shannon V. Benion* Julianna C. McDermott* Janett K. Washington*

Yvonne S. Carrell* Winona L. Oliver* Rasheeda P. White*

Jean M. Jencks* Kelly J. Rozelle* Melissa L. Wilkerson*

Martha A. Kamrani* Patricia M. Sullivan* Ursula R. Winston*

Daniel J. Ley* Maureen L. Warren* Teacher - $29.88 per hour (summer rate) 5th Quarter – Carson – (IDEA-B) – 38 hours

Aura Lee Vale*

The following persons are recommended to perform additional responsibilities as assigned, at the salary shown. Funding is from the General Fund and (*) denotes Other than General Fund. Responsibilities will be one of the following for each individual: Non-public schools request for psychologist to perform evaluation, new student orientation, procurement and evaluation of records., Child Find Team to complete evaluations for special education students. Name Location Position No. of

Days Daily Rate

Patricia J. Baker* (IDEA-B) Auxiliary Svc Psychologist 4 416.97

Kathleen S. Bower* (IDEA-B ARRA) Student Svc Psychologist 2 394.33

Cora Coulter Bolden*(IDEA-B) Auxiliary Svc Psychologist 2 378.68

Mary Ann Buchino* (IDEA-B) Auxiliary Svc Psychologist 4 436.94

Shelaina M. Cain* (IDEA-B) Auxiliary Svc Psychologist 2 322.44

Audrey Coaston-Shelton* (IDEA-B ARRA) Student Svc Psychologist 1 436.94

Brandon M. Cordes* (IDEA-B) Auxiliary Svc Psychologist 4 378.68

August 9 622 2010

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) F. ADDITIONAL ASSIGNMENT (cont.) Name Location Position No. of

Days Daily Rate

Tara Lindberg* (IDEA-B) Auxiliary Svc Psychologist 4 359.28

Christopher M. Matey* (IDEA-B) Auxiliary Svc Psychologist 4 378.68

Matthew X. Musselman* (IDEA-B) Auxiliary Svc Psychologist 4 394.33

John A. Ortman* (IDEA-B) Auxiliary Svc Psychologist 4 394.33

Richard L. Pywen* (IDEA-B ARRA) Student Svc Psychologist 2 416.97

T. Scott Ridder* (IDEA-B) Auxiliary Svc Psychologist 4 380.57

Christopher R. Taylor* (IDEA-B ARRA) Student Svc Psychologist 2 436.94

Joseph J. Vesper* (IDEA-B) Auxiliary Svc Psychologist 4 436.94

G. APPOINTMENT (Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes in status may occur once an individual is appointed.) The Superintendent recommends approval of the appointment of the following for the 2010-11 school year, subject to the possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is August 1, 2010. Principal – 234 days Beth A. Hensley $85,036.95 Taft Elementary

Assistant Principal – 210 days Carlos L. Blair $73,891.97 Hughes Center

Teacher – Class IV (Master’s Degree) Akiko N. Aloway $40,608.68 Justin A. Leach $40,608.68

Johanka M. Hart-Tompkins 40,608.68 Renee D. Rodriguez-Merino 51,323.12

Monica M. Hoyles 40,608.68 Amanda J. Schear 53,677.37

Kathryn M. Lea 51,323.12 Chad A. Vahue 53,677.37

Teacher - Class III (Bachelor’s Degree with 150 semester hours) Susan M. Donnett $55,026.33 Nancy R. Monak $37,567.07

Marquise Freeman 43,280.84 Elena V. Stevenson 43,280.84

Nicole M. Lindsey 37,567.07

Teacher - Class II (Bachelor’s Degree) Emily L. Berry $36,905.47 James W. Goforth III $36,905.47

Christine Erickson 36,905.47 Marlene P. Montgomery 49,312.54

Kelly Jo Fink 36,905.47 Kristin M. Schmidt 36,905.47

August 9 623 2010

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.) G. APPOINTMENT (cont.) Substitute Teacher – Class III – $115.98 per day Whitney R. Barrett Jessica N. Falvo Traci Jordan

Bret S. Bohannon Yaulonda M. Harris Joy A. Kain

Lisa V. Eicher Larry B. Hodge Mackenzie J. Peterson

Angela R. Estes Jessica L. Johnson Bradley L. Tamplin Jr. The following persons are recommended to perform responsibilities as assigned. Funding is from the General Fund. Effective date is August 1, 2010.

Daily

Name Location Position Days Rate

Carol Walker Bouldin Variable Sub Administrator 180 392.07

Martha DuPree-Gibson Variable Sub Administrator 180 392.07

John M. Janicki Variable Sub Administrator 180 392.07

Joseph Porter Variable Sub Administrator 180 392.07

H. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective date is August 1, 2010. Teacher – Class IV (Master’s Degree) Danielle L. Battle $51,323.12 Class III Sub

Emmy M. Bogue 40,608.68 Class III Sub

Amy Kristin Parker 59,393.29 @ .60 Class III Sub

Amy E. Russell 40,608.68 Instructor Assistant

Teacher - Class II (Bachelor’s) Becky N. Robb $36,905.47 Class III Sub

Substitute Teacher – Class III - $115.93 Donna Grossman Class IV Sub

Michael Langford Instructor Assistant Continuing Contract Status From limited Contract, effective 2010-11 school year

Jacqueline K. Allen Anna E. Hutchinson Viola T. Norman

Linda J. Bockstiegel Amy L. Hutton Phyllis E. Parrish

Reeta Broerman Holly C. Irby Michael E. Sage

Jean Buelterman Cynthia L. Kent Cynthia D. Saulsbury

Linda Flohr Tracey M. Lewis Mary E. Schlick

Deborah A. Holloway Jeffrey J. Martin Mary M. Davis

Ruby Lee Holt

August 9 624 2010 I. CHANGE IN ASSIGNMENT As a matter of record, the following change in assignment is reported. Funding is from the General Fund and (*) denotes other than General Fund. Effective date is August 1, 2010. Assistant Principal – 210 days From:

John F. Copenhaver S.C.P.A. Roll Hill

Tammy Solomon Gray Cheviot Pleasant Hill

Sally Thurman Walnut Hills Oyler

Amy E. Woods Oyler To Be Determined

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL A. RETIREMENT (Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.) The following employees have made application to the School Employees Retirement System in accordance with the statutes of the State of Ohio. Wentford Summerlin Plumber Foreman January 2011

Jody Wiebe Support Specialist January 2011

In the Board proceedings of July 12, 2010 a retirement was approved for Joe Nelson effective June 1, 2010. Per his request it should be corrected to read August 1, 2010. B. RESIGNATION (Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective date is the first working day the employee is no longer providing services to the district.) The following resignations have been received to be effective on the dates indicated. Renita Dortch Paraprofessional Personal Reasons July 31 Lisa Kammerer Intermediate Acct Tech Personal Reasons July 26 Robert Moman Paraprofessional Personal Reasons May 15 Mamie Neal Student Services Asst Personal Reasons July 22 Melanie Orr Sign Language Interpreter Study July 6 Jessica Sneed Sr. Hi Basketball Coach Personal Reasons July 14 Allyse Woods Paraprofessional Other Employment July 28 In the Board proceedings of June 14, 2010 a resignation was approved for Ellen Stephenson effective July 1, 2010. Per her request it should be corrected to read August 1, 2010.

August 9 625 2010

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) C. SERVICES COMPLETED (Marks the end of a temporary assignment.) The services of the following, temporarily appointed, have been completed effective as indicated. Damain McPherson Sub Food Service Helper August 10 D. DISMISSAL (Action necessary to terminate a non-administrative employee.) The Superintendent recommends that the dismissal of the following employee be confirmed. Vanessa Upshaw Custodian 2 August 10 E. LEAVE OF ABSENCE (Indicates that an employee has been approved for a designated period of time for reasons such as study, medical or FMLA.) The Superintendent recommends granting the leave of absence, without pay, as requested by the following. Marilyn Hess Support Spec Study August 10 Gabriela Staufeneger Instructor Asst 2 Medical August 17 Yolanda Twyman Support Spec Medical August 2 F. RETURN FROM LEAVE OF ABSENCE The Superintendent recommends approval of a return from leave of absence for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Kevin Allen Paraprofessional August 16 Ashley Hicks Paraprofessional August 16 Dianze Robinson Paraprofessional August 16 Anita Rosewood Paraprofessional August 16 LaKeitha Taylor Paraprofessional August 16 G. CHANGE IN STATUS (A movement from one position to another, but not considered a promotion.) The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Food Service Helper (Classified) From Andrea Gardner $13.34 hr. Kilgour Custodian 2 $982.53 bwk. August 17

August 9 626 2010

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.) H. PROMOTION (Indicates that the employee is being recommended for a position with greater compensation and responsibilities.) The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as otherwise noted by an asterisk (*). Technology Training Administrator From: Melissa A. Bohmer $70,940.00 Teacher - Withrow International $61,375.93 August 1

Senior Elem Support Specialist (Classified) From Renee L. Thompson $1382.46 bwk. Douglass Support Specialist $1241.58 bwk August 10 Tina Turnage $1382.46 bwk. Woodford Support Spec $1241.58 bwk. August 10 Manager, Class 1C (Classified) From Rosezenia Forte $18.81 hr. Hughes Lunchroom Mgr $18.15 hr. August 10 RECOMMENDATION 3 – PERMANENT EASEMENT FOR DUKE ENERGY FOR THE CLIFTON CULTURAL

ARTS CENTRE

The Superintendent Recommends Board Authorization of The President and Treasurer to Execute a Permanent Easement for Duke Energy to provide utilities for The Clifton Cultural Arts Centre at 3711 Clifton Avenue (formerly Clifton School). RECOMMENDATION 4 - APPROVAL OF PROPOSED AGREEMENT The Superintendent recommends the approval of the proposed agreement between the Cincinnati Board of Education and The Cincinnati Association of Administrators and Supervisors (CAAS) for a three year term August 1, 2010 to July 31, 2013. The effective date for health care under the contract is January 1, 2011. There is no salary increase for the term of the agreement. RECOMMENDATION 5 - APPROVAL OF TENTATIVE AGREEMENT The Superintendent recommends the approval of the tentative agreement between the Cincinnati Board of Education and the Greater Cincinnati Building Trades & Construction Council. The agreement is for a three year term 1-1-10 to 12-31-12 with a re-opener for wages the third year, 1-1-12. RECOMMENDATION 6 - APPROVAL OF TENTATIVE AGREEMENT The Superintendent recommends the approval of the tentative agreement between the Cincinnati Board of Education and Local 20 of the International Union of Operating Engineers. The agreement is for a three year term 1-1-10 to 12-31-12 with a re-opener for wages the third year, 1-1-12.

August 9 626.a 2010

RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

Cincinnati Association of Administrators and Supervisors (CAAS)

EXTENDED CONTRACT CERTIFICATE (5705.412 ORC)

It is hereby certified with respect to the contract, agreement, obligation, payment, wage or salary schedule, or order for the expenditure of funds attached hereto that the Cincinnati City School District has in effect for the remainder of the current fiscal year (July 1, 2010 thru June 30, 2011) and the succeeding fiscal year (July 1, 2011 thru June 30, 2012) the authorization to levy taxes, including the renewal of existing levies, which, when combined with the estimated revenue from all other sources available to the district at the time of certification, are sufficient to provide the operating revenues necessary to enable the district to operate an adequate education program on all the days set forth in its adopted school calendar for the current fiscal year (July 1, 2010 thru June 30, 2011) and equal to the number of days instruction was held or is scheduled for the current fiscal year (July 1, 2010 thru June 30, 2011). BOARD OF EDUCATION OF THE CINCINNATI CITY SCHOOL DISTRICT DATED: August 9, 2010 signature on file Jonathan L. Boyd, Treasurer/CFO signature on file Mary A. Ronan, Superintendent of Schools signature on file Eileen Cooper Reed, President of The Board

August 9 626.b 2010


Greater Cincinnati Building Trades & Construction Council



August 9 626.c 2010


Local 20 of the International Union of Operating Engineers



August 9 627 2010 RECOMMENDATION 7 – APPROVAL OF 2010-2011 GENERAL OPERATING BUDGET The Superintendent recommends Board approval for the 2010-2011 General Operating Budget as presented August 4, 2010.

Mary A. Ronan Superintendent of Schools

Ms. Bolton moved and Mr. Parker seconded the motion that the Recommendations of the Superintendent of Schools be approved. Ayes: Members Bolton, Nelms, Parker, White, President Reed (5) No on Item 7; Aye on Remainder: Member Ingram (1) Noes: None President Reed declared the motion carried.

REVISED REPORT OF THE TREASURER

1. Agreements with Consultants – That the Treasurer be authorized to execute agreements with the following

consultants:

Consultant Date(s) Amount Funding Source

a. Technical Support – To provide technical support for computers at Clark Montessori.

Primax Marketing Group Inc. August 17, 2010 – June 30, 2011

$57,500 General Fund Clark School Budget

b. Project SEARCH – To provide job coaching to Project SEARCH students for 2010-11 school year.

Jewish Vocational Services August 16, 2010 – May 31, 2011

$45,000 Fund 0516 IDEIA B - Student Services Budget

c. Interpreting & Translation Services – To assist schools in communication with ELL students and families during

IAT, MFE and IEP meetings and assessments. Affordable Language Services August 10, 2010 –

June 30, 2011 $21,600 Fund 0516

IDEIA B - Student Services Budget

d. Easter Seals Work Resource Center Career Choice – To provide Tier II and Tier III Transition Services to CPS

students with disabilities.

Easter Seals Work Resource Center

August 10, 2010 – May 31, 2011

$166,675 General Fund Student Services

August 9 628 2010

REPORT OF THE TREASURER (cont.) 1. Agreements with Consultants (cont.):

Consultant Date(s) Amount Funding Source

e. Winton Hills Academy Tutoring – To coordinate literacy tutoring program.

Nancy Barngrover August 16, 2010 – May 25, 2011

$19,985 General Fund Winton Hills Academy

2. Receipt of Donation from Charles H. Dater Foundation – That record be made of the receipt of a donation in the

amount of $5,000 from the Charles H. Dater Foundation to Dater High School. The donation is to be used for the Summer Bridge program. This was deposited into Fund 19-Misc.Local.

3. Receipt of Donation from US Defense Finance & Accounting Service – That record be made of the receipt of a

donation from US Defense Finance & Accounting Service in the amount of $10 to Taft High School. The donation is to be used for future scholarships. This was deposited into Fund 19-Misc.Local.

4. Receipt of a Donation from American Bottling Co. – That record be made of the receipt a donation of $312.34 from

American Bottling Co. to Woodward Career & Technical High School. The donation is to be used for the purchase of miscellaneous supplies and materials. This was deposited into Fund 19-Misc.Local.

5. Receipt of a Donation from Kohl’s – That record be made of the receipt of a donation of $1,000 from Kohl’s to Mt.

Airy Elementary School. The donation is to be used to purchase miscellaneous supplies and materials. This was deposited into Fund 19-Misc.Local.

6. Receipt of Donation from Abitibi-Consolidated Corp. – That record be made of the receipt of a donation in the

amount of $16.61 from the Abitibi-Consolidated Corp to Roll Hill Academy. The donation is to be used for at the Principal’s discretion for the students and staff at Roll Hill. This was deposited into Fund 19-Misc.Local.

7. Receipt of a Donation from Madisonville Mission Ministries – That record be made of the receipt of a donation in the

amount of $200 from Madisonville Mission Ministries to John P. Parker School. The donation is to be for Custodian Extended Time. This was deposited into Fund 19-Misc.Local.

8. Agreement with Hamilton County Educational Service Center (HCESC) – That the Treasurer be authorized to enter

into an agreement with Hamilton County Educational Services Center for: Specialized Instructional Services, Occupational Therapy Services, Speech/Language Pathology Services, Staff Development for District hired Speech/Language Pathologist, and Special Education/ Consultation Services on behalf of preschool and school-age children with disabilities. The agreement period is from August 10, 2010 – June 30, 2011. The amount of the agreement is not to exceed $1,035,504. Funding is from Fund 0516 – IDEIA-B.

9. Agreement with Bastin & Company, LLC – That the Treasurer be authorized to enter into an agreement with Bastin

& Company, LLC for accounting services related to the District’s fixed asset database. Such services would include updating the District’s fixed asset database as of June 30, 2009 for additions and deletions to both reportable tangible fixed assets and construction-in-process accounts through June 30, 2010; then perform a quarterly update to the database for both of these fixed asset categories. The costs for these services will not exceed $14,000 and will be charged to the General Fund – District Audit Services Account Budget.

10. Agreement with Jeanine Chaney – That the Treasurer be authorized to enter into an agreement with Jeanine Chaney to

provide speech language services in identified schools. The amount of the contract is not to exceed $71,214. The length of the contract is August 16, 2010 through June 3, 2011. Funding is from Fund 0401 – Auxiliary Services.

August 9 629 2010

REPORT OF THE TREASURER (cont.) 11. Agreement with Cincinnati Speech Services That the Treasurer be authorized to enter into an agreement with

Cincinnati Speech Services to provide speech language services in identified schools. The amount of the contract is not to exceed $56,160. The length of the contract is August 16, 2010 through June 3, 2011. Funding is from Fund 0401 – Auxiliary Services.

12. Agreement with Micah Duwel – That the Treasurer be authorized to enter into an agreement with Micah Duwel to

provide speech language services in identified schools. The amount of the contract is not to exceed $68,640. The length of the contract is August 16, 2010 through June 3, 2011. Funding of $48,765.60 is from Fund 0401 – Auxiliary Services; $19,874.40 if from Fund 0516 – IDEIA B – ARRA - Auxiliary Services.

13. Agreement with Lisa Froehlich – That the Treasurer be authorized to enter into an agreement with Lisa Froehlich to

provide speech language services in identified schools. The amount of the contract is not to exceed $70,980. The length of the contract is August 16, 2010 through June 3, 2011. Funding of $43,680 is from Fund 0401 – Auxiliary Services; $27,300 is from Fund 0516 – IDEIA B – ARRA – Auxiliary Services.

14. Agreement with Amy Miller – That the Treasurer be authorized to enter into an agreement with Amy Miller to provide

speech language services in identified schools. The amount of the contract is not to exceed $82,543.50. The length of the contract is August 16, 2010 through June 3, 2011. Funding of $82,017.49 is from Fund 0401 – Auxiliary Services; $526.01 is from Fund 0516 – IDEIA B – Auxiliary Services.

15. Agreement with Cynthia Slavik – That the Treasurer be authorized to enter into an agreement with Cynthia Slavik to

provide speech language services in identified schools. The amount of the contract is not to exceed $31,200. The length of the contract is August 16, 2010 through June 3, 2011. Funding of $12,480 is from Fund 0401 - Auxiliary Services; $18,720 is from Fund 0516 – IDEIA B – ARRA - Auxiliary Services.

16. Agreement with Ohio College Tech Prep Greater Cincinnati Consortium – That the Treasurer be authorized to enter

into an agreement with the Ohio College Tech Prep Greater Cincinnati Consortium wherein to provide Programs of Study, Integrate Standards and deliver My Path Curriculum for Cincinnati Public Schools Career Technical Programs in compliance with Perkins IV funding requirements. The agreement is from August 18, 2010 through June 30, 2011. The agreement is not to exceed $40,975.17. Funding is from Fund 0524 – Carl Perkins Vocational & Technology Grant.

17. Agreement with the Student Activity Foundation – That the Treasurer be authorized to enter into an agreement with

the Student Activity Foundation to manage the Stargel Stadium from August 26, 2010 through October 30, 2010 at a cost not to exceed $75,000. Funding is from the General Fund – Athletics Department Budget.

18. Agreement with Talbert House – That the Treasurer be authorized to enter into an agreement with Talbert House to

provide social and mental health services and expanded learning opportunities at Frederick Douglass, Roselawn Condon, Shroder, Westwood and AMIS schools. The contract will be effective from August 18, 2010 through June 30, 2011 at a cost not to exceed $137,397.74. Funding is from Fund 0463 – Alternative Education Challenge Grant from the Ohio Department of Education.

19. Agreement with FamiliesFORWARD – That the Treasurer be authorized to enter into an agreement with

FamiliesFORWARD to provide social and mental health services at Bond Hill and Evanston Academy schools and Withrow University High School. The contract will be effective from August 18, 2010 through June 30, 2011 at a cost not to exceed $64,457.76. Funding is from Fund 0463 – Alternative Education Challenge Grant from the Ohio Department of Education.

20. Agreement with Staffing Options and Solutions – That the Treasurer be authorized to enter into an agreement with

Staffing Options and Solutions to provide Occupational Therapy and Speech Language services for CPS students. This agreement is for a 11 month period beginning August 18, 2010 through June 30, 2011. The total cost of the contract is not to exceed $100,000. Funding is from the General Fund – Student Services Budget.

August 9 630 2010

REPORT OF THE TREASURER (cont.) 21. Agreement with Supplemental Health Care – That the Treasurer be authorized to enter into an agreement with

Supplemental Health Care to provide Occupational Therapy services for CPS students. This agreement is for a 11 month period beginning August 18, 2010 through June 30, 2011. The total cost of the contract is not to exceed $100,000. Funding is from the General Fund – Student Services Budget.

22. Agreement with Xavier University – That the Treasurer be authorized to enter into an agreement with Xavier

University to provide American Montessori Society credentialing for Cincinnati Public School teachers. The three-year agreement is for school years 2010-2011, 2011-2012 & 2012-2013 at a cost not to exceed $100,000. per year. Funding is from the General Fund – HR Budget.

23. Agreement with Cayen Systems – That the Treasurer be authorized to enter into a purchase agreement with Cayen

systems for annual renewal of annual support for Supplemental Services Tracker (SST) and reporting tool. The SST is used by the district for the purpose of tracking supplemental educational services, student attendance, student progress, SES Provider monitoring and invoicing. The amount of the purchase is not to exceed $17,545 for one-year beginning September 1, 2010. Funding is from Fund 0572 – Title I.

24. Agreement with Supplemental Educational Services providers – That the Treasurer be authorized to enter into

agreements with Ohio Department of Education State Approved Supplemental Educational Services (SES) Providers to provide tutoring in Reading/Language Arts and Mathematics to eligible students for Supplemental Educational Services up to $3,563,083.72 for the 2010-11 school year ending June 30, 2011. The amount of the contract is not to exceed $1,849.54 per student. Funding is from Fund 0572 – Title I – Disadvantaged Youth – Supplemental Educational Services Budget.

25. Agreement with Apple Professional Services – That the Treasurer be authorized to enter into an agreement with Apple

Professional Services to review Cincinnati Public Schools’ current operating systems and practices, evaluate the existing infrastructure with the exception of networking equipment, and follow up with an assessment document and discussion pertaining to its findings. The contract will be effective August 10, 2010 at a cost not to exceed $27,495. Funding is from the General Fund - ITM Infrastructure.

26. Construction Management Services Contract House Bill 264 Project, Phase I – The administration recommends

Board authorization of the President and Treasurer to execute a contract with Turner Construction Company in the amount of $1,718,714 for agency model construction management services associated with a Project Architect, bulk purchasing services, diversity facilitation, and close-out documentation for implementation of the first phase of the House Bill 264 project.

27. Architectural and Engineering Services Contract for House Bill 264 Project, Phase I – The administration

recommends Board authorization of the President and Treasurer to execute a contract with GBBN Architects in the amount of $1,444,647 for architectural, engineering, construction administration associated with a Construction Manager, and close-out documentation for implementation of the first phase of the House Bill 264 project.

28. Assignment – That the following be assigned to attend the meeting indicated. Expenses are to be paid from the Board

Member Service Fund. The balance in the Board Member Service Fund before the following assignment is $30,000. Sean T. Parker Ohio School Boards Association (OSBA) Capital Conference Columbus, OH – November 7 to 10, 2010

August 9 631 2010

REPORT OF THE TREASURER (cont.) 29. Payment for Legal Services from General Fund General Counsel’s Office – That the following invoices be

approved for payment:

a. Crawford Inc. – Professional services provided for third party admin. Liability insurance for the month of June 2010.

$ 339.80

b. David C. DiMuzio, Inc. – Professional services provided for property tax appeals for the month of July 2010.

$12,499.21

c. Frost Brown Todd – Professional services provided for personnel litigation for the month of June 2010.

$ 6,814.78

d. Finney, Stagnaro, Saba & Patterson Co., – Payment of attorney fees in settlement of legal matter.

$ 3,400.00

e. Taft, Stettinius & Hollister – Professional services provided for negotiations, health care benefits, general liability litigation and personnel litigation for the month of June 2010.

$22,834.20

30. Payment for Legal Services from Building Fund 4 (LFI) – That the following invoices be approved for payment:

a. Ennis Roberts Fischer Co. LPA – Professional counsel services provided for OSFC AUSBAP Project for SCPA for the month of June 2010.

$ 6,002.75

b. Manley Burke – Professional counsel services provided for Eminent Domain Special Counsel for the month of June 2010.

$ 4,422.55

LATE REQUEST

31. Agreement with the Southwest Ohio Regional Transit Authority (SORTA) – That the Treasurer be authorized to

enter into an extension of the agreement for the transportation of students between Cincinnati Public Schools and the Southwest Ohio Regional Transit Authority (SORTA) per terms of the existing agreement for the 2010/2011 school year. This agreement for services will provide transportation to approximately 13,500 students attending public, charter and non-public high schools. The estimated cost for these services is $6,500,000. The actual cost will be based on services requested and fuel adjustment costs. Funding is from the General Fund – Transportation Budget

32. Agreement with Jewish Family Service – That the Treasurer be authorized to enter into an agreement with Jewish

Family Service(JFS) where JFS provides adult ESOL services in Hamilton County to 68 students. The Cincinnati Public Schools ABLE Program provides grant administration and purchases instructional services from JFS. This agreement is for the period of July 1, 2010 through June 30, 2011 at an amount not to exceed $16,359. Funding is from Fund 0501-Adult Basic Education Budget.

33. Agreement with River City Correctional Center – That the Treasurer be authorized to enter into an agreement with

River City correctional Center (RCCC) where RCCC provides ABLE services in Hamilton County to 150 students. The Cincinnati Public Schools ABLE Program provides grant administration and purchases instructional services from RCCC. This agreement is for the period July 1, 2010 through June 30, 2011 at an amount not to exceed $31,490. Funding is from Fund 0501 – Adult Basic Education Budget.

34. Agreement with Urban Appalachian Council – That the Treasurer be authorized to enter into an agreement with

Urban Appalachian Council (UAC) where UAC provides ABLE services in Hamilton County to 160 students. The Cincinnati Public Schools ABLE Program provides grant administration and purchases instructional services from UAC. This agreement is for the period July 1, 2010 through June 30, 2011 at an amount not to exceed $42,968. Funding is from Fund 0501 – Adult Basic Education Budget.

August 9 632 2010

REPORT OF THE TREASURER (cont.) 35. Agreement with YWCA of Cincinnati – That the Treasurer be authorized to enter into an agreement with YWCA of

Cincinnati (YWCA) where YWCA provides ABLE services in Hamilton County to 260 students. The Cincinnati Public Schools ABLE Program provides grant administration and purchases instructional services from YWCA. This agreement is for the period July 1, 2010 through June 30, 2011 at an amount not to exceed $62,548. Funding is from Fund 0501 – Adult Basic Education Budget.

36. Agreement with the Board of Health of the City of Cincinnati for Nursing Services – That the Treasurer be

authorized to enter into an agreement with the Board of Health of the City of Cincinnati to retain 15 school health nurses to provide nursing services for students in the District’s elementary schools. The term covering this agreement is August 9, 2010 through August 8, 2011. The cost for these services is not to exceed $1,050,163.56. Funding is from the General Fund – Student Services Budget.

37. Agreement with Hamilton County Developmental Disabilities Services, (HCDDS) – That the Treasurer be

authorized to enter into an agreement with HCDDS to provide school services during the 2010/2011 school year to Cincinnati Public Schools resident students who are medically fragile in the amount not to exceed $2.4 million. The term covering this agreement is August 1, 2010 through June 30, 2011. Funding is from the General Fund – Student Services Budget.

38. Addendum to Annual Operating Agreement 2010/2011 with Hamilton County Developmental Disabilities

Services, (HCDDS) – That the Treasurer be authorized to enter into an agreement with HCDDS to provide Part C mandated assessments and evaluations for children under the age of three who are residents of the District, and the District will pay an annual amount not to exceed $65,469.60 to HCDDS to assist in covering the costs of these assessments and evaluation. This agreement shall be effective July 1, 2010 through June 30, 2010. Funding is from the General Fund – Student Services Budget.

39. AWARD OF PURCHASE ORDERS

The Superintendent recommends approval be given for the following purchase orders, charged to the appropriate fund:

GENERAL

Custodial Supplies

a. Valley Janitor Supply Co. Facilities $ 40,500.00 Explanation – Blanket order to cover custodial start-up supplies for various schools as needed and requested by the Facilities Branch.

FUND 19 - BATTELLE

Media Room Equipment

b. Bell Consulting Group, Inc. Hughes STEM High School $ 153,000.00 Explanation – To cover furnishing and installation of media room equipment for a Professional Practice and Demonstration Lab per bid of July 20, 2010. Award of this purchase order is contingent on confirmed receipt of promised funding per a Memorandum of Understanding from the University of Cincinnati

August 9 633 2010

REPORT OF THE TREASURER (cont.)

AWARD OF CONTRACT

40. On July 13, 2010 bids for Sitework, Sitework Electric and Academic Modular Classrooms for Walnut Hills High School

were opened and read by the Purchasing Department. The following Notice to Bidders was published and is submitted as a matter of record.

State of Ohio Ohio School Facilities Commission

NOTICE TO BIDDERS

Bids will be received by the Board of Education of the Cincinnati Public School District of the City of Cincinnati, Ohio, (the “School District Board”), at the Office of Treasurer of the Board of Education, Second Floor, Room 204, Education Center, 2651 Burnet Avenue, PO Box 5384, Cincinnati, Ohio 45219 for the following Project:

Walnut Hills High School

Phase I –Academic Swing Space Package BP # 3A – Sitework

BP# 3B- Site Electric BP# 3C- Academic Modular Trailer

Board of Education of the Cincinnati Public School District

Cincinnati, Ohio – Hamilton County

in accordance with the Drawings and Specifications prepared by:

SHP Leading Design. 4805 Montgomery Road Suite 400

Cincinnati, OH 45212 513/381-2112

513/381-5121 fax Attn: Brandi Ash Bresser

Email: [email protected] The Construction Manager for the Project is:

Turner/DAG/TYS 2315 Iowa Ave.

Cincinnati, OH 45206 Phone: 513/363-0875 Phone: 513/363-0880

Any Proposed Equal for a Standard shall be submitted to the Architect no later than ten (10) days prior to the bid opening. If no Addendum is issued accepting the Proposed Equal, the Proposed Equal shall be considered rejected. All questions need to be sent to Architect and copy the Construction Manager. Sealed bids will be received for: Academic Swing Space Package Bid Package # 3A – Sitework $ 725,000 Bid Package # 3B – Site Electric $ 100,000 Bid Package # 3C - Academic Modular Trailer $3,185,000

Until Tuesday, July 13, 2010 at 12:00 p.m., when they will be opened and read.

August 9 634 2010


A pre-bid meeting will be held on Friday June 25, 2010 at 2:00 p.m. at the following location:

Jobsite Location: Walnut Hills High School (Meet at the Circle at 1506 Blair Ave.) 3250 Victory Parkway Cincinnati, OH 45207

Contract Documents may be obtained by placing a non-refundable deposit in the amount of $50.00 per set payable to Queen City Reprographics, located at 2863 Sharon Road, Cincinnati, Ohio 45241, Phone 513/326-2300, Fax 513/326-2313 on or after June 21, 2010. DOMESTIC STEEL USE REQUIREMENTS AS SPECIFIED IN SECTION 153.011 OF THE REVISED CODE APPLY TO THIS PROJECT. COPIES OF SECTION 153.011 OF THE REVISED CODE CAN BE OBTAINED FROM ANY OF THE OFFICES OF THE DEPARTMENT OF ADMINISTRATIVE SERVICES. The Contract Documents may be reviewed for bidding purposes without charge during business hours at the following locations: Turner/DAG/TYS, 2315 Iowa Ave. 2nd Floor, Cincinnati, OH 45206 CPS Purchasing Dept, 2651 Burnet Ave, Cincinnati, OH 45219

FW Dodge; ACI; Greater Cincinnati and Northern Kentucky African American Chamber of Commerce; Cincinnati Minority Business Development Center; Construction Market Data in Cincinnati; Builder’s Exchange – (Cincinnati, Cleveland, Louisville); Jostin Concrete, 2335 Florence Ave., Cincinnati, OH 45206; Sigma Capital, 7560 Reinhold Drive, Cincinnati, OH 45237; NAACP, 4439 Reading Road, Cincinnati, OH 45229

Bidders are required to submit along with their Bid Form a Bid Guaranty meeting the requirements described in Article 6 of the Instructions to Bidders. Also bidders shall comply with the State of Ohio Prevailing Wage Rates for public improvements for the Hamilton County area as contained in the Contract Documents. Publication Date: June 18, 2010 The legal notice for the contract is posted on the District’s website, www.cps-k12.org. By order of the Board of Education Mary A. Ronan Jonathan L. Boyd Superintendent of Schools Treasurer/CFO Bid Tabulations and Awards – see attachment #1

August 9 635 2010


FOR BOARD INFORMATION 41. Agreements with Consultants – The Treasurer has executed agreements with the following consultants/organizations:

Consultant Date(s) Amount Funding Source a.. Legal Intern – University of Cincinnati legal intern to assist with Office of General Counsel and Safety &

Environmental matters. Robin Burgess August 10, 2010 – June 30,

2011 $3,000 General Fund

General Counsel b. Legal Intern – A legal intern to assist with Office of General Counsel matters. Brandon Craig August 10, 2010 – June 30,


General Counsel c. Legal Intern – A University of Cincinnati legal intern to assist with Office of General Counsel matters. Stephen K. Shaffer August 10, 2010 – June 30,


General Counsel d. How to Be an Effective & Successful Teacher – To provide training to CPS teachers for successful start of the school

year. Harry K. Wong August 10, 2010 – $5,500 plus

$700 expenses General Fund C&I Prof. Dev.

FOR BOARD INFORMATION

LATE REQUEST 42. Agreement with Cintas Fire Protection Inc. – That the Treasurer be authorized to enter into an agreement with Cintas

Fire Protection Inc. to provide fire protection services for ten modulars owned by Cincinnati public Schools Auxiliary Services Department which are assigned to non-public schools within Cincinnati public Schools attendance boundaries. Services include fire extinguisher inspection, fire alarm monitoring, emergency exit light instructions and repairs. The contract will be effective from July 1, 2010 through June 30, 2011 at a cost not to exceed $14,221.52. Funding is from Fund 0572, Title I, Capital Expenses.

43. Agreement with Mayerson Academy – That the Treasurer be authorized to enter into an agreement with Mayerson

Academy to manage the ILC sound system for CPS Board meetings at a cost not to exceed $12,375. The contract will be effective from August 9, 2010 through June 30, 2011. Funding is from the General Fund - ITM Infrastructure.

Jonathan L. Boyd Treasurer/CFO Mr. Parker moved and Mr. Nelms seconded the motion that the Report of the Treasurer be approved. Ayes: Members Bolton, Ingram, Nelms, Parker, White, President Reed (6) Noes: None President Reed declared the motion carried.

August 9 636 2010

OTHER BUSINESS

1. Kudos – Principals and Assistant Principals. 2. Update on Rental Plan for SCPA. 3. Update on Rental Plan for CPS Facilities .

Mr. Elfers - the Administration and Policy Committee are working on rental plans for all CPS facilities. 4. A Resolution to Establish an Official Name for the New Softball Field Located at the Current Clark/Gamble

Montessori Location – FIRST READING – Moved and approved by Board. 5. Magnet Enrollment Process. 6. Council of Great City Schools – Mrs. Reed, CGCS Co Chair Student Achievement Task force with SFO School

District, would like to host the executive committee meeting at CPS in July 2011. 7. A Resolution Directing The Cincinnati Public Schools Administration To Contractually Prohibit Contractors On

Facilities Master Plan (FMP) Projects From Working On Martin Luther King Jr. Holiday – FIRST READING –. Resolution to be presented for consideration at the August 23, 2010 Board meeting.

A RESOLUTION DIRECTING THE CINCINNATI PUBLIC SCHOOLS ADMINISTRATION TO CONTRACTUALLY PROHIBIT CONTRACTORS ON FACILITIES MASTER PLAN (FMP) PROJECTS FROM

WORKING ON MARTIN LUTHER KING JR. HOLIDAY

WHEREAS, the Cincinnati Public Schools (hereinafter called the “School District”), County of Hamilton, Ohio is planning, bidding and awarding construction contracts as part of its Facilities Master Plan (FMP) and related to its Ohio School Facilities Commission (hereinafter called the “Commission”) Accelerated Urban School Building Assistance Program (hereinafter called the “Project”);

WHEREAS, the Commission and School District FMP Project Construction Contracts currently recognize Martin Luther King Jr. Day on the third Monday in January as a legal holiday under General Conditions subparagraph 6.1.4.2 and said Holiday is one of the holidays excluded from standard workdays on Commission and School District Projects generally under GC paragraph 6.1.3; and

WHEREAS, some School District FMP Project Contractors have still worked on the Martin Luther King Jr. Holiday despite the fact that said Holiday is legal holiday and not a standard workday under GC paragraph 6.1.3 and subparagraph 6.1.4.2.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education, that after careful consideration and evaluation of the information before it:

Section 1: Subject to Commission approval, the Administration is hereby directed to include up front as part of the Contract Documents on new FMP Project Contractor Contract awards, and add to ongoing said Contractor Contracts as a Change Order, the contractual requirement that Contractors doing work pursuant to said awarded FMP Project Contracts must recognize Martin Luther King Jr. Holiday as a legal holiday and not a standard workday at no cost to the School District under GC paragraph 6.1.3 and subparagraph 6.1.4.2 and are prohibited from working on said Martin Luther King Jr. Holidays.

Section 2. The Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 3. This resolution shall be in full force and effect from and immediately after its adoption and shall supercede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution.

A. Chris Nelms

August 9 637 2010

ASSIGNMENTS

1. Administration and Wellness Committee – Review and make recommendations regarding time allotted for student lunch – report back to Policy Committee.

2. Policy Committee – Report on status of rental plan for CPS facilities.

ADJOURNMENT

The Board adjourned at 8:55 p.m. Jonathan L. Boyd Treasurer/CFO

SUPERINTENDENT'S 2010-11 GENERAL FUND BUDGET

Amount FTE Amount FTE Amount FTE NotesSchool Budgets:

School Bldg. Budgets

01 Athletics/Extra-Curricular-Central 4,219,893 2,806,606 0.00 (1,413,287) 1

02 School Budgets 254,635,405 3,197.19 247,576,148 3138.04 (7,059,257) (59.15) 2

03 Federal Pooled Funds (in School Budget GF $ above) (20,064,625) (16,121,767) 3,942,858 3

(Includes Titles: I, IIA-Class Size Reduction, IV-Safe & Drug Free, VIB-IDEIA, and Title I ARRA)

Technology Support04,7677,78 Technology Initiatives / Refresh 0 0.00 2,717,837 0.00 2,717,837 0.00 4

04 Instructional Technology 0 0.00 762,343 0.00 762,343 0.00 4

Special Needs Support

05 Service Providers 7,671,923 74.92 9,950,099 104.62 2,278,176 29.70 5, 5A

06 Special Needs - Contracts 0 0.00 1,027,869 0.00 1,027,869 0.00 6

07 Special Needs - Nonstandard Contingency 1,945,699 0.00 1,924,758 0.00 (20,941) 0.00

07 Supplemental Service Student List/NonStd in Schls 6,496,250 250.00 6,190,713 241.25 (305,537) (8.75) 6A

School Bldg. Support Budgets

08 Collected Student Fees 440,500 440,500 0.00 0 0.00

Transportation09,3435,36 Public School 12,366,491 11,098,817 (1,267,674) 0.00 709,3435,36 Special Needs 6,595,437 7,742,339 1,146,902 0.00 7

10 Utilities 12,886,405 13,982,818 1,096,413 0.00 8, 8A

11 Telecommunications 478,500 1,489,127 1,010,627 0.00 9, 9A

Note: If there are not footnotes for a specific line, this denotes no change in Amount, FTE, or the difference is only due to salary and fringes. Salaries were adjusted from a prior year estimation for FY10 to an actual projection with steps for FY11. The fringe benefit rate increased from 39.2% to 41.2% from FY10 to FY11, respectively. Differences reflecting a reduction may be due to employee turnover with a lower salary.

1 Reduction of $590,884 due to restructuring of Athletics Centrally.1A Reduction of Schedule E stipends by 30% in the amount of $822,403..

2 Reduction due to Student Based Budgeting Formula.

$234,570,780 for FY10 plus $20,064,625 federal title pooled funds (includes $4.8 in Tile I ARRA).

The initial Base Allocation $/student unit for FY10 was $4,872.84 plus $151.15 added later due to ARRA funding availability.

$231574,702 for FY11 plus $16,121,767 federal title pooled funds (includes $1.7 in Tile I ARRA).

The Base Allocation $/student unit for FY11 was $4,872.84.

2A Due to Budget cuts reduced school budgets: Extended Time $143,044, SIG funding $172,060, Lead Teacher stipends $26,828, Transition

Coordinators to IDEA-B $257,417, adjusted ParaPro Hours $326,560, AFSCME reduction $304,296, eliminate 2 AP's $240,642.

3 Federal Title Dollars allocated to "Title-Eligible" SWP schools. FY10 includes $4.8M in ARRA funding and FY11 $1.7M.

4 Please see Technology Initiatives Addendum

5 Return of OT and PT positions to GF from ARRA Budget plus additional staff for new students. SST's were moved to ARRA in FY10 after budget was

approved .

5A Due to Budget cuts, reflects a budget cut of 1 FTE Manager for $95,439 and a cut in mileage and travel of $4,787.

6 Return of $1,027,869 for Bd of Health Nurses Contract to GF from ARRA in FY10 and replaced with Satelite Schools expenditures. Since the

contracts were Medicaid reimbursable, the move from GF to Federal funding would cause a loss in Federal Medicaid cost reimbursements.

6A Reduction of 8.75 FTE for NonStandard Paraprofessional positions due to Budget Cuts.

7 Overall increase of $921,220 = ($3,754,786-1,300,000-533566-1,000,000/ round 2 reductions) change in service requirements for proposed contracts:

Yellow Bus (YB) Public Eligibility Decrease $1,001,328, Non-Public (YB) Inc $1,202,823, Charter (YB) Inc $1,202,822.72

Spec Ed Mini Public Inc $1,146,902, and decreases for Metro Public $206,346, Charter $288,041.Non Pub $122,829.

Parent Reimbursement Non Public decrease $17,200 but increase for Charter $34,400

FY10 metro charges were increased to proper contract amount by $2,135,261 after budget was approved.

8 Replaced contract services with 1 FTE Utilities Manager repurposed from Maintenance budget (Note 26) in FY10 (after

budget was approved) to reduce overall cost. Increases projected of 11% Electric, 8% Gas and 11% Water based

on input from Utilities Companies. Amounts also adjusted for opening and closing of buildings.

8A Due to budget cuts, a reduction in service to vacant buildings of $220,000 in utilities.

9 Restructuring and reorganizing budgets in Telephone and Infrastructure to properly reflect school costs.

9A Due to budget cuts, $3,721,676 of the E-Rate from Telecommunications and $429,183.67 from Infrastructure were moved to Fund 11.

Superintendent's

For 2009-2010 For 2010-2011 2009-11 vs. 2009-10Budget Allocations Recommendations Difference

1


Amount FTE Amount FTE Amount FTE Notes

Superintendent's


Special District Schools

12 Satellite Schools 4,132,242 51.10 2,230,026 26.10 (1,902,216) (25.00)10,10A,10B,10C

Alternative Learning Sites

13 Alternative Learning Sites 2,389,630 35.80 2,222,852 36.35 (166,778) 0.5511, 11A, 11B

Total Schools Building/Support/SpecialSchools Budgets: 294,193,750 3,609.01 296,041,086 3546.36 1,847,337 -62.65

63.00% 63.36% 0.37%Instructional Support Budgets:

Additional Teacher Expense

14 Career Increments/Lead Teacher Stipends 3,199,509 1.00 1,104,750 0.00 (2,094,759) (1.00) 12, 12A

15 Classroom Overload 762,411 0.00 700,000 0.00 (62,411) 0.00 13

16 Curriculum Council Support 58,400 1.00 58,443 1.00 43 0.00

17 Teacher Training Stipends 1,507,292 0.00 1,473,069 0.00 (34,223) 0.00 14

18 Severance/Retirement 4,500,000 0.00 4,500,000 0.00 0 0.00

19 Std Allocation-Illness/TUC Unassigned 1,258,368 0.00 1,276,448 0.00 18,080 0.00

20 Music Teacher Contract Compliance 572,984 6.00 579,101 6.00 6,117 0.00

Total Additional Teacher Expense 11,858,965 8.00 9,691,811 7.00 (2,167,153) (1.00)2.54% 2.07% -0.47%

Remediation

21 Benchmark Exams 237,760 0.00 621,600 0.00 383,840 0.00 15A

22 Secondary Summer School 214,819 0.00 301,250 0.00 86,431 0.00 16A

Total Remediation 452,579 0.00 922,850 0.00 470,271 0.00

0.10% 0.20% 0.10%

Curriculum & Instruction Programs

New Montessori Classroom Expansion 60,000 - - 0.00 (60,000) 0.00 17

Adult Education 4,500 0.00 - 0.00 (4,500) 0.00 18

23 Montessori 120,000 0.00 165,000 0.00 45,000 0.00 19

24 Suzuki 142,881 0.00 - 0.00 (142,881) 0.00 19A

25 Paideia 60,000 0.00 40,500 0.00 (19,500) 0.00 20

26 Excellence In Science Teaching 360,000 0.00 310,000 0.00 (50,000) 0.00 20A

27 Gifted and Talented Initiative 144,053 0.50 94,768 0.50 (49,285) 0.00 21

28 Textbooks (See Dep. Supt. FY10) 500,000 0.00 500,000 0.00 0 0.00

Total Curriculum & Instruction Programs 1,391,434 0.50 1,110,268 0.50 (281,166) 0.000.30% 0.24% -0.06%

10 Return of 5 FTE to GF from ARRA for FY11. These 5 FTE were specifically for the Talbert House. Increase of 2 FTE added in FY10 (after budget was approved) in Alternative Learning & Hopital Satellite for increased needs. Reduction of 12 FTE due to closing of CPS Children's Home Program which caused increase of $787,585 in tuition. (See Note 23) Transfer of .8 FTE from Children's Home, which closed, to Alternative Satellite budget below. (See Note 11)

10A Due to Budget Cuts, $1,495,544 and 30.8 FTE'sof Satelite budget returned back to ARRA funds.10B Due to Budget Cuts, 3 training days were cut from AFSCME employees totaling $1,508,.10C Due to budget cuts, reduction of $40,000 Satellite contracts.11 Initially, increase of 1.75 FTE Security added in FY10 (after Budget was approved) in Alternative Learning Sites for increased needs.

Transfer of .8 FTE from Children's Home, which closed, to this Alternative Learning Satellite budget. (See Note 10)11A Due to budget cuts, program was reduced by additional 2.0 FTE's bringing the total FTE change to .55 FTE totaling 141,771.11BBDue to Budget Cuts, 3 training days were cut from AFSCME employees totaling $4,809.12 Reduction of .80 FTE due to change in 4 Curriculum Council Chair from .40 to .20 in FY10.12A Curriculum Counsel Chairs was moved to Curriculum Council budget (See 30); Clinical Comp, Natl Bd stipends were moved to

Teacher Training Stipends (See 14)12B Due to budget cuts, a reduction in stipends totaled $1,104,750.13 Moved $62,411 to CFT Contractual as it is part of professional development. (Note 29)14 Reduction of 32 training stipends from FY10. Clinical, Natl Brd stipends moved from Lead Tchr Stipends.(See 12A).15 The FY09 carryover was used to keep printing costs down by $620,000 in FY10 and thus shows increase for this presentation in FY11.

Increase of $40,000 in supplies for the ACT and PSAT Plan. The balance of $23,840 is due to salary and fringe difference. 16A Due to Budget cuts, reduction of $300,000 from testing supplies.16A Due to Budget cuts, original budgeted amount of $240,010 eliminated; new budgeted amount of $301,250 transferred in from individual school budgets. 17 New Montessori Classroom Expansion budget combined with Montessori budget. (See Note 18)18 Adult Education not funded in GF at this time.19 New Montessori Classroom Expansion budget combined with Montessori budget, however, budget need reduced. (See Note 16)19A Suzuki Program moved to other funding (First Student Grant).

2



Superintendent's


20 Reduction of $19,500 of contract services based on historical spending.20A Per Budget Cuts, reduce science kits, $50,000.21 Decrease in Gifted and Talented Inititative is due to moving $50,000 into the Test Administation amd IAT budget. (See Note 38)

3



Superintendent's


29 Turnaround Program 86,877 1.00 40,735 0.20 (46,142) (0.80) 22, 22A

0.02% 0.01% -0.01%

30 Leadership Development 282,680 2.00 272,363 2.00 (10,317) 0.000.06% 0.06% 0.00%

Total Instructional Support Budgets: 14,072,535 11.50 12,038,027 9.70 (2,034,508) (1.80)

3.01% 2.58% -0.44%

State Charters/Public & Non-Public Tuition and Transportation:

31 Tuition-State Approved Charters 45,450,000 0.00 45,450,000 0.00 0 0.00

31 Tuition-Ed Choice 8,500,000 0.00 11,814,400 0.00 3,314,400 0.00 23

32 DSS/Out of District Tuition 12,311,527 20.24 11,444,372 25.12 (867,155) 4.88 24,24A

33 Out of District Other 3,000,000 0.00 3,000,000 0.00 0 0.00 24

34 Out of District Special Needs Transportation 1,420,556 0.00 1,400,000 0.00 (20,556) 0.00 7

35 Non-Public Transportation 2,765,107 0.00 3,827,901 0.00 1,062,794 0.00 7

36 Charter Transportation 3,344,152 0.00 3,343,906 0.00 (246) 0.00 7

Total State C/P/NP Tuition and Transportation: 76,791,342 20.24 80,280,579 25.12 3,489,237 4.8816.44% 17.18% 0.74%

School Social Workers

37 School Social Workers 211,690 2.00 203,288 2.00 (8,402) 0.00

Total School Social Workers 211,690 2.00 203,288 2.00 (8,402) 0.000.05% 0.04% 0.00%

Pupil Support Programs

38 CYC Student Mentoring 174,000 0.00 204,000 0.00 30,000 0.00 25

39 Graduation Ceremonies 80,000 0.00 80,000 0.00 0 0.00

Total Pupil Support Programs 254,000 0.00 284,000 0.00 30,000 0.000.05% 0.06% 0.01%

Other Pupil Services

40 Athletics Office 303,393 2.00 314,566 2.00 11,173 0.00

41 Security Services Office 1,122,568 12.75 1,140,818 12.75 18,250 0.00

42 Security Services - Central 40,582 0.00 41,166 0.00 584 0.00

43 Crossing Guards 800,000 0.00 700,000 0.00 (100,000) 0.00 26A

44 Pupil Transportation Office 890,011 10.00 832,872 10.00 (57,139) 0.00 27

Total Other Pupil Services 3,156,554 24.75 3,029,422 24.75 (127,132) 0.000.68% 0.65% -0.03%

School Building Support

7 See Footnote 7 on first page

22 Increase of 1 FTE from restructuring Asst Sup. Duties in FY10, after budget approved for compliance in the amount of $196,002.22A Due to budget cuts, 90% of the salaries moved to Title I funding $242,144 23 Increase of $3,314,400 Ed Choice (2272 Students @ $5,200); HB1 changed the Kindergarten rate from $2,700 to $5,200

since it mandates schools to provide All Day Kindergarten if previously funded by Poverty Based Assistance (PBA). There is an overall increase in number of Ed Choice students. CPS records show 2091; ODE 2272 for FY10. FY11 projected at 2272 students.

24 FY10 Out of District tuition was $10,150,000 until we moved $1,187,520 to ARRA, which will return to the GF in FY11 and made the amount of OODtuition for FY10 $8,962,480.For FY11 we found out Children's Home Hosp.Satillite no longer wants our staff and will now charge tuition so we movedthe $787,585.07 Children's Home budget to the OOD tuition line. (Note 10) Therefore, the total for FY11 OOD tuition should be $9,750,065. The increased staff of 4.88 FTE is for CPS IA/LPN's that serve our students that attend other DDS facilities such as Bobby Fairfax, Margaret B Rost etc...

24A Due to Budget cuts, $1,500,000 Out of District tuition was moved back to ARRA for FY11.

25 Increase of $30,000.00 for Business In Education.

26A Due to Budget cuts, reduced number of crossing guard sites.

27 Reduction for 1 FTE Transportation Specialist.

4



Superintendent's


School Building Support

45 Facility Operations (incl. custodians, floaters, CO) 11,337,803 223.50 11,357,142 227.00 19,339 3.50 28, 28A

46 Local 20 Contract 10,000 0.00 10,000 0.00 0 0.00

47 Maintenance 2,524,950 27.68 2,123,011 22.95 (401,939) (4.73) 28, 28B

Total School Building Support 13,872,753 251.18 13,490,154 249.95 (382,599) (1.23)2.97% 2.89% -0.08%

Total Pupil Support: 17,494,997 277.93 17,006,864 276.70 (488,133) -1.23

3.75% 3.64% -0.11%

Teacher Professional Development:

48 Peer Appraisal/Teacher Evaluation 1,821,353 18.00 1,101,648 9.60 (719,705) (8.40) 29,29A

49 Mayerson Academy 1,000,000 0.00 1,000,000 2.00 0 2.00 30

15 CFT Contractual PD 350,000 0.00 412,978 0.00 62,978 0.00 31

50 Curriculum Chairs 284,052 3.00 225,041 2.20 (59,011) (0.80) 32

Total Teacher Professional Development: 3,455,405 21.00 2,739,667 13.80 (715,738) -7.20

0.74% 0.59% -0.15%

Total Schools Budgets: 406,008,029 3,940 408,106,224 3,872 2,098,195 -68.00

86.94% 87.35% 0.41%Central Operating:

51 5,286,083 0.00 5,847,033 0.00 560,950 0.00 33

1.13% 1.25% 0.12%

ACPSOP (Clerical) Contractual:

52 Clerical Resource Team 385,228 6.00 398,386 6.00 13,158 0.00

53 Ergonomic Safety 51,200 0.00 51,200 0.00 0 0.00

Total ACPSOP (Clerical) Contractual: 436,428 6.00 449,586 6.00 13,158 0.00

0.09% 0.10% 5.89%

54 Board Office: 452,397 2.00 494,328 2.00 41,931 0.00 34

0.10% 0.11% 0.01%

Central Office:

Superintendent

55 Office of Superintendent 516,029 3.00 499,032 3.00 (16,997) 0.00

56 Office of Innovations 363,521 3.00 182,997 1.90 (180,524) (1.10) 35A

57 LSDMC Support/Parental Involvement 2,430 0.00 2,430 0.00 0 0.00

58 Office of Customer Relations 568,431 6.00 535,959 6.00 (32,472) 0.00Total Superintendent 1,450,411 12.00 1,220,417 10.90 (229,994) (1.10)

0.31% 0.26% -0.05%

28 Ed Center Operations and Facilities budgets were consolidated with Facility Operations and/or Maintenance budgets. The net is a reduction of 8.83 FTE. Two (2) FTE repurposed to ITM budgets (Notes 42 and 44) and 1 FTE to Utilites (Note 8).

28A Budget cuts for building efficiencies totaling $200,000; Reduction of 3 FTE custodians for a cost saving of $120,000. 28B Due to Budget cuts, a reduction of $34,288 in bldg supplies.29 Increase of .20 FTE Teacher Evaluator in FY10 (after the budget was approved). Increase of $151,456 was due to the increased FTE

(18,760) and switching from using average salaries to actual salaries in budget. This caused a variance of $130,390. The remaining balance of $2,306 is due to salary and fringe variances.

29B Due to budget Cuts, there was a reduction of 7.6 FTE's for $769,571, 1 FTE Clerical for $40283.93, Ext.Time of $56480 and Mileage of $4868.30 The additional 2 FTE has always been in the total contract, however, they are being reflected beginning in FY11 since they are CPS employees.31 Moved $62,411 to CFT Contractual as it is part of professional development (See Note 13). Additional difference is due to salary and fringes.32 Team-Based Stipends were moved to Teacher Stipends. See 12A.33 Increase of $560,950 for Audit Fees, Delinquent PP Taxes, Bank Charges, Insurance Fees, and CAAS Merit Pay Reserve.34 Increase of $49,931 for Professional Organization Memberships and Contract Services.35A Due to Budget cuts, reduction of .10 FTE for $10,775 Grant Writer tranferred to Impact Aid; Reduction of 1.0 FTE for $176,500 Vacant Director position.

District Operating Fees (Cty Audit/Treas Fees, Elect Exp, Audits, Tuition Reimb, PD)

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Superintendent's


Human Resources

59 Human Resources 1,543,829 17.60 1,564,532 17.00 20,702 (0.60) 36

60 Workers Compensation 105,691 1.00 106,196 1.00 505 0.00

61 Teacher Programs 200,975 2.00 206,201 2.00 5,225 0.00Total Human Resources 1,850,496 20.60 1,876,929 20.00 26,433 (0.60)

0.40% 0.40% 0.01%

Ed Center Operations 324,486 6.50 - 0.00 (324,486) (6.50) 260.07% 0.00% -0.07%

Public Affairs

62 Public Affairs 878,261 5.50 887,325 5.50 9,064 0.00Total Public Affairs 878,261 5.50 887,325 5.50 9,064 0.00

0.19% 0.19% 0.00%

General Counsel & Legal

63 General Counsel 551,116 3.00 603,262 3.00 52,146 0.00 37

64 Legal Contingency 1,000,000 0.00 1,000,000 0.00 0 0.00Total General Counsel & Legal 1,551,116 3.00 1,603,262 3.00 52,146 0.00

0.33% 0.34% 0.01%

Deputy Superintendent

65 Office of Deputy Superintendent 484,367 4.00 562,191 5.00 77,824 1.00 38

Total Deputy Superintendent 484,367 4.00 562,191 5.00 77,824 1.000.10% 0.12% 0.02%

Curriculum & Instruction

66 Department of Student Services 698,010 6.50 541,160 5.50 (156,850) (1.00) 39

67 Charter Schools/HomeSchooling 31,345 0.50 31,579 0.50 234 0.00

28 Curriculum & Assessment 843,020 2.90 780,254 2.90 (62,766) 0.00 40

68 Evaluation 481,494 2.80 710,012 4.76 228,518 1.96 41

69 Career and Technical Education 97,804 1.10 106,373 1.10 8,569 0.00

70 Test Administration & IAT 1,040,624 4.00 993,389 4.00 (47,235) 0.00 42

71 Early Childhood 85,727 0.70 - 0.00 (85,727) (0.70) 43A

Total Curriculum & Instruction 3,278,024 18.50 3,162,766 18.76 (115,258) 0.260.70% 0.68% -0.03%

Chief Operating Officer

72 Chief Operating Officer 233,448 1.50 259,895 1.66 26,447 0.16 44

73 Fiscal Services 361,693 4.50 496,348 5.50 134,655 1.00 45

74 Imaging 100,000 0.00 100,000 0.00 0 0.0045,46

47 Facilities 345,100 4.10 - 0.00 (345,100) (4.10) 26

Total Chief Operating Officer 1,040,241 10.10 856,243 7.16 (183,998) (2.94)0.22% 0.18% -0.04%

26 Ed Center Operations and Facilities budgets were consolidated with Facility Operations and/or Maintenance budgets. The net is a reduction of 8.83 FTE. Two (2) FTE repurposed to ITM budgets (Notes 42 and 44) and 1 FTE to Utilites (Note 8).

36 Increase of .4 FTE for HR Specialist and decrease of 1.0 FTE for Secretary positions.37 Increase for Professional Contract Service.38 Increase of 1 FTE for Facilitator added in FY10 (after budget was approved).39 Due to Budget Cuts, reduction of 1.0 FTE Manager of $161,503.9040 Salaries reflect actual, not average and fringe variance.41 Increase of 2 @ .48 FTE for staff paid previously from Fund 0432-EMIS which ended.

Repurposed 1.0 FTE Bus. Analyst from Applications budget. (Note 44)42 Increase of $50,000 from Gifted and Talented budget to Test Admin and IAT budget. At same time, decrease of equipment needs. (See Note 20) 43 Reduction of .70 FTE Manager44 Increase of 2 @ .08 FTE for COO and Secretary added back from Fund 004.45 Increase of 1.0 FTE for repurposed Purchasing Manager position.

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Superintendent's


Chief Information Officer

75 Information Technology Management 517,486 2.00 331,740 2.00 (185,746) 0.00 46

76 Infrastructure 2,327,382 4.75 2,551,593 6.66 224,211 1.91 4, 9A, 47

77 Applications 3,597,148 11.65 3,003,754 10.65 (593,394) (1.00) 4, 48

78 User Support 2,904,714 6.00 2,303,446 7.00 (601,268) 1.00 4, 49

Total Chief InformationOfficer 9,346,730 24.40 8,190,533 26.31 (1,156,197) 1.912.00% 1.75% -0.25%

Treasurer

79 Treasurer 909,543 5.75 815,654 5.00 (93,889) (0.75) 50

80 Internal Auditor 0 0.00 113,285 0.75 113,285 0.75 50

Grant Development Office 0 0.00 - 1.00 0 1.00 51

81 Payroll 732,711 11.33 775,705 11.00 42,994 (0.33) 52, 52A

82 Payables 427,653 6.33 394,893 6.00 (32,760) (0.33) 52B

83 Benefits Administration 170,964 2.34 125,716 2.00 (45,248) (0.34) 52C

84 Budget & Accounting 842,452 13.70 874,363 11.70 31,911 (2.00) 53

Total Treasurer 3,083,323 39.45 3,099,617 37.45 16,294 (2.00)

0.66% 0.66% 0.00%

Total Central Office: 23,287,455 144.05 21,459,283 134.08 (1,828,171) -9.97

4.99% 4.59% -0.39%

135167381.00%

Central Operating (Before Debt) 29,462,363 482.72 28,250,231 467.40 (1,212,132) (15.32)

6.31% 6.05% -0.26%

Total Operating Exp. (School & Central Operating) 435,470,391 4,091.73 436,356,454 4013.76 886,063 (77.97)

93.25% 93.39% 0.15%

46 Reduction for Network Technology.47 Increase of .50 FTE of Infrasturcture Manager due to repurposed FMP Technology Manager with Fund 004, .6 clerical FTE return to the General

Fund. for compliance, .4 increase in clerical support. Increase of .41 FTE Network Administrator. Restructuring and reorganizing budgets in Telephone and Infrastructure to properly reflect school costs.

48 Reduction of 1.0 FTE Business Systems Analyst moved from Applications Department to EMIS Department. (Note 37)49 Increase of 1 repurposed FTE from Facilities (Software Process/Data Administrator position).50 Reduction .75 FTE for Internal Auditor moved from Treasurer to increase of .75 moved to Internal Auditor budgets.51 Increase of 1.0 FTE moved from Budget & Accounting to Development and offset with Indirect Costs Reimbrsmnt.52 Increase of $43,029 for check stock, W2 forms, toners, as well as salary and fringe variance.52A Due to Budget cuts, eliminated .33FTE Benefits Manager52A Due to Budget cuts, eliminated .33FTE Benefits Manager52A Due to Budget cuts, eliminated .33FTE Benefits Manager53 Reduction of 1.0 FTE for Accountant moved to Federal Funding in FY10 and 1.0 FTE moved to Grant Development.

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Superintendent's


85 Contingency/Reserve: 4,000,000 0.00 4,000,000 0.00 0 0.00 54

0.86% 0.86% 0.00%

86 1 Mill Maintenance Levy Commitment 2,100,000 0 1,884,288 0.00 (215,713) 0.00 55, 55A

0.45% 0.40% -0.05%

Non-Operating Costs

87 Debt Service-Principal and Interest 20,869,487 0.00 20,470,000 0.00 (399,487) 0.00 56

88 Classroom Facility Maintenance 4,565,277 0.00 4,517,714 0.00 (47,563) 0.00 57

Total Non-Operating Costs (Debt) 25,434,764 0.00 24,987,714 0.00 (447,050) 0.00

5.45% 5.35% -0.10%

Grand Total General Fund Budget 467,005,155 4,091.73 467,228,456 4013.76 223,301 (77.97)

100.00% 100.00% 0.00%

Five Year Forecast 467,325,000 484,352,802

Difference 319,845 17,124,346

54 No change.55 Increase of $1,740 to reflect annual Budget. The FY10 budget was lowered as a result of the use of prior year

encumbered funds which do not require re-appropriation55A Due to Budget cuts, a reduction of $65,712 Supplies was made. 56 Reduction based on Debt Service payment schedule.57 Reduction of Building Engineers reimbursement from Fund 004 to GF.

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