board of education regular may board...

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BOARD OF EDUCATION

Our Vision

Explore-Support-Inspire The LISD…...The Journey Starts Now

Our Mission

Through meaningful relationships, the LISD walks side-by-side in support of every learner through personalized service, innovative programs,

and engaged leadership.

Our Purpose

To empower learners and create opportunities for success.

Addison Community Schools Britton Deerfield Schools

Hudson Area Schools Sand Creek Community Schools

Adrian Public Schools Clinton Community Schools

Madison School District

Blissfield Community Schools Morenci Area Schools

Onsted Community Schools Tecumseh Public Schools

Regular May Board Meeting

May 1, 2017

4:00 p.m.

Milton C. Porter Education Center

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LENAWEE INTERMEDIATE SCHOOL DISTRICT

William J. Ross Education Service Center

4107 North Adrian Highway Adrian, Michigan 49221

(517) 265-2119

Milton C. Porter Education Center 2946 Sutton Road

Adrian, Michigan 49221 (517) 263-8931

LISD TECH Center 1372 N. Main Street

Adrian, Michigan 49221 (517) 263-2108

Trenton Hills Learning Center 1008 West Maple Avenue Adrian, Michigan 49221

(517) 263-6354

Center for a Sustainable Future

4260 Tipton Highway Adrian, MI 49221

(517)265-2119

www.lisd.us

LISD BOARD OF EDUCATION

Richard Germond President James Hartley Vice President/Secretary Carrie Dillon Treasurer Robert Vogel Trustee David Pray Trustee

ADMINISTRATION

Mark Haag, Superintendent Kyle Griffith, Ed.D. Assistant Superintendent, Instruction & General Services

Theresa Soto, Executive Director of Finance & Business Services Dan Garno, Executive Director of Staff Resources

Jody Howard, Director of Special Education

LISD Nondiscrimination Statement

The Lenawee Intermediate School District (LISD) does not discriminate in any of its educational programs and services, activities, or employment practices, on the basis of sex, race, color, national origin / ancestry, religion, height, weight, marital status, age, limited

English-speaking ability, sexual orientation, or disability. Direct inquiries to: Executive Director of Staff Resources, Lenawee Intermediate School District, 4107 N. Adrian Hwy., Adrian, MI 49221, (517) 265-2119. Persons with hearing impairments, please

call the Michigan Relay Center at (800) 649-3777 (TDD).

Declaración de No Discriminación del LISD

El Distrito Escolar Intermedio de Lenawee (LISD) no discrimina en ninguno de sus programas o servicios educativos, actividades, o prácticas de empleo sobre la base de género, raza, color, origen nacional / ascendencia, religión, estatura, peso, estado civil, edad,

la habilidad limitada de hablar inglés, orientación sexual, o incapacidad. Para conseguir más información: Executive Director of Staff Resources, Lenawee Intermediate School District, 4107 N. Adrian Hwy., Adrian, MI 49221, (517) 265-2119. Personas con

problemas de audición, por favor llamen al Michigan Relay Center (800) 649-3777 (TDD).

http://www.lisd.k12.mi.us/

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Our Vision

Explore-Support-Inspire The LISD…...The Journey Starts Now

Our Mission

Through meaningful relationships, the LISD walks side-by-side in support of every learner through personalized service, innovative programs,

and engaged leadership.

Our Purpose

To empower learners and create opportunities for success.

Through honest communication, mutual trust, integrity, and transparency, the LISD is an inclusionary leader in education that models the following core values with all of its stakeholders:

The LISD is a learner-centered organization that believes everyone is always learning and can gain knowledge anywhere, anytime, anyplace, at any pace from anyone.

The LISD embraces innovation by providing opportunities, motivation, creativity, exploration, risk taking, and experimenting.

The LISD believes that service is the fundamental reason the LISD exists.

The LISD will model an inspiring organization in the delivery of all its services.

The LISD is a future driven organization that embraces continuous improvement, change, new technology and will lead in research for academic, professional development, and operational best practices.

The LISD will lead by practicing, cultivating, and developing leadership opportunities through service, partnerships, and collaboration.

The LISD will be a collaborative organization that seeks input, listens to students, local school districts and all stakeholders, embraces teamwork, and works together to improve opportunities and learning.

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BOARD OF EDUCATION REGULAR MAY BOARD MEETING

Call Meeting to Order & Pledge of Allegiance DATE: May 1, 2017 TIME: 4:00 p.m.

LOCATION: Milton C. Porter Education Service Center 2946 Sutton Rd. Adrian, MI, 49221 MEETING CALLED TO ORDER AT (TIME): __________________________ MEETING CALLED TO ORDER BY:

Pledge of Allegiance

LISD BOARD OF EDUCATION MEMBERS PRESENT:

LISD STAFF PRESENT:

OTHERS PRESENT:

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M E M O R A N D U M DATE: May 1, 2017 TO: LISD Board of Education FROM: Mark Haag, Superintendent SUBJECT: Motion to Set Agenda Motion to Set Agenda

Moved by: ________________, supported by: ________________

______ 1. Set the agenda as presented.

______ 2. Set the agenda as presented with the following change(s):

a.

b.

c.

YES NO Germond Approved Hartley Disapproved Dillon No Action Vogel Tabled Pray

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BOARD OF EDUCATION May 1, 2017

Table of Contents

Call Meeting to Order & Pledge of Allegiance ............................... 4

Motion to Set Agenda ..................................................................... 5

Table of Contents ............................................................................ 6

Staff of the Month ............................................................................ 9

Comments from the Public ........................................................... 10

Previous Meeting Minutes ............................................................ 11

Approve Meeting Minutes......................................................................... 11

Oral Report .................................................................................... 13

Acknowledging Student Success ................................................ 15

Recognition ..................................................................................................... 15

1. April 2017 Student of the Day Recognitions ................................................ 15

2. LISD TECH Center Students Compete in Student Organizations’ Competitions ...................................................................................................... 20

3. Two LISD TECH Center Students Receive Michigan 2017 Breaking Traditions Awards .............................................................................................. 22

4. LISD TECH Center FIRST Robotics Team Competes at FIRST Robotics Conferences ...................................................................................................... 22

5. LISD TECH Center Students Successful at State MDOT Civil Engineering Bridge Challenge ............................................................................................... 26

6. LISD TECH Center Video & Audio Production Students Courageous Persuader Finalists ............................................................................................ 27

Special Education & Strategic Initiatives Reports ...................... 30

1. LISD Special Education Itinerant Services for the 2017-2018 School Year . 30

2. Planning Underway for 2017-2018 Project SEARCH at ProMedica Bixby Hospital ............................................................................................................. 31

3. Upcoming Spring Events Planned for LISD Special Education Programs ... 31

4. Lenawee County Educators Honored as “Autism Hero” as part of April’s Autism Awareness Month .................................................................................. 32

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Instruction & General Services Reports ...................................... 34

1. Second Annual Lenawee VEX Robotics Competition is a Great Success ... 34

2. LISD Student Handbooks to be Updated in Preparation for the 2017-2018 School Year ....................................................................................................... 34

3. Project RED at the LISD Center for a Sustainable Future ........................... 35

4. LISD TECH Center Celebrates Teacher Appreciation Week ....................... 35

5. LISD TECH Center to Recognize Business Partners of the Year ................ 36

6. LISD TECH Center Student Receives National Technical Honor Society (NTHS) Scholarship ........................................................................................... 37

Office of the Superintendent Reports .......................................... 39

Finance & Administrative Services .................................................................. 39

1. State School Aid Update ............................................................................. 39

2. Local District Budget Resolutions ................................................................ 43

3. Budgeted Capital Project Transfers ............................................................ 43

Adopt Capital Project Transfer Resolutions .............................................. 44

Cooperative Services ...................................................................................... 48

1. Universal Service Fund Service Contracts for FY2017-2018 ....................... 48

Approve USF Service Contracts ............................................................... 50

Facilities Updates ............................................................................................ 51

1. LISD TECH Center East Building and Stubnitz HVAC System Improvements Update ............................................................................................................... 51

Approve Stubnitz HVAC Bid ..................................................................... 52

Staff Resources ............................................................................................... 53

1. Personnel Update ....................................................................................... 53

Approve Employment Recommendations ................................................ 56

2. Separation of Employment .......................................................................... 57

3. Update on Position Vacancies ..................................................................... 57

4. Annual Staff Recognition Awards and Reception Reminder ......................... 58

5. Lenawee County Health Insurance Consortium Considers Quotes for 2017-2018 .................................................................................................................. 59

6. LISD Contract Labor Recommendation for 2017-2018 ................................. 60

Approve Bid for Contracted Labor Services ............................................. 63

Transportation ................................................................................................. 63

1. Recommendation to Purchase School Buses for the 2017-2018 School Year .......................................................................................................................... 63

Approve Purchase of School Buses ......................................................... 65

Office of the Superintendent Reports .............................................................. 66

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1. Lenawee Cradle to Career – Pathway to Success Update .......................... 66

2. LISD Pursues Resolution Agreement with US Department of Education’s Office of Civil Rights .......................................................................................... 66

Adjournment .................................................................................. 69

Attachments .................................................................................. 70

April 20, 2017, Budget Review with Local Districts LISD Board of Education Meeting Minutes

Financial reports

Separate Enclosures

Monthly Calendar of Events for May and June 2017

Board Resolution – Business Partner of the Year

Mende Engineering Solutions HVAC Bid Recommendation

When Will Alt-Fuels Replace Diesel and Gas-Powered School Buses (School Transportation News, April 2017)

Proposed OCR Resolution Agreement

FY2017-2018 Internet Services Contract

FY2017-2018 Telephone Services Contract

2-Party Substitute Contracting Agreement

AESOP Fee Reimbursement Substitute Contracting Agreement

Master Substitute Contracting Agreement

Contracted Labor Services Proposals – EduStaff, PCMI, PESG

http://s3.amazonaws.com/lisd/LISD-BOE-Separate-Enclosures-05-01-171.pdf

https://drive.google.com/open?id=0B53Icm3Y1_XEWjg5alJmeTY0VVU

https://drive.google.com/open?id=0B53Icm3Y1_XEbzg3WDRQZzNQMkU

https://drive.google.com/open?id=0B53Icm3Y1_XEMUFzbmZVbDg4U0E

https://drive.google.com/open?id=0B53Icm3Y1_XEZVBNYU4zTHRFaUU

https://drive.google.com/open?id=0B53Icm3Y1_XEamxIZ1FrMHNVYUE

https://drive.google.com/open?id=0B53Icm3Y1_XEQS1FRlhQX1ktZWs

https://drive.google.com/open?id=0B53Icm3Y1_XEYnVMSjN3QUZZVG8

https://drive.google.com/open?id=0B53Icm3Y1_XEZXIyY3EwVGNZUXc

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STAFF OF THE MONTH Staff of the Month

Jenny Heath Linda Knape Jenny VanDaele-Coury

From the LISD Beliefs . . .

“We believe individuals teach and learn best when their unique needs are addressed and appropriate support is provided through a continuum of

educational programs and services.”

eet Jenny Heath, Linda Knape, and Jenny VanDaele-Coury, the May 2017 recipients of the STAFF OF THE MONTH AWARD.

These staff members have played a critical role this year in continuing to support science

initiatives in Lenawee County.

Jenny Heath has played a vital role in assuring Project Lead The Way (PLTW) has stayed

strong for local educators and students. In March, Jenny led the countywide VEX Robotics

competition at Siena Heights University. Her organization and enthusiasm paid off as

another successful Science Technology Engineering Math (STEM) event for students in

Lenawee County.

Linda Knape took the lead for the Science Olympiad event this year. Linda has a

contagious enthusiasm and passion for science and the impact on our youth. Under

Linda’s leadership, she assured that teachers and students had another solid season

preparing for and competing at the Science Olympiad.

Jenny VanDaele-Coury worked this year with Mark Kramer of Anderson Development

alongside local and CTE science teachers to establish the Chemistry Network. This

network serves as a model for others to demonstrate the value of local business/industry

working with local educators to improve instructional practices for students.

Between the three of them, Lenawee County students and staff are in good hands. The

LISD looks forward to more solid science opportunities in the future from Jenny, Jenny and

Linda.

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COMMENTS FROM THE PUBLIC

Comments from the Public

----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- When addressing the Board, please follow these few guidelines: * Before the meeting begins, fill out a "Request to Address the Board" card

and give this to the President. The Board President will refer to these cards when inviting comments from the public.

* Limit your presentations to the Board to no more than ten minutes. * Whenever possible, contact the LISD Superintendent before a board

meeting, as questions may be answered or information taken at that time. * Submit complaints against school personnel in writing to the LISD

Superintendent at least five days before a regular board meeting. (The law provides that the person against whom a complaint is lodged has the right to ask for a closed hearing on the complaint.)

* Whenever possible, prepare a written summary of your comments to the Board so board members can later review the information more carefully.

* Groups of more than three should choose a representative to address the

Board. * Public debate is not allowed at a Lenawee Intermediate School District

Board of Education meeting. ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- -----

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Previous Meeting Minutes

Previous Meeting Minutes

----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- ----- RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the Board of Education approve/accept the following item(s):

Approve minutes of the April 20, 2017, Budget Review with Local Districts Board meeting.

Approve Meeting Minutes Moved by _______________, Supported by _________________ YES NO Germond Approved Hartley Disapproved Dillon No Action Vogel Tabled Pray

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ORAL REPORT

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Oral Report

From the LISD Vision “Human relationships, inside and outside the LISD reflect trust, openness, risk-

taking, respect, integrity, and collaboration.”

Branch Middle College Model

Kyle Griffith, LISD Assistant Superintendent, Instruction & General Services, will give a presentation to the LISD Board of Education on the Branch Middle College Model.

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ACKNOWLEDGING STUDENT SUCCESS

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M E M O R A N D U M

Acknowledging Student Success DATE: May 1, 2017 TO: LISD Board of Education FROM: Mark Haag, Superintendent SUBJECT: ACKNOWLEDGING STUDENT SUCCESS

Recognition

1. April 2017 Student of the Day Recognitions (Ann Hinsdale-Knisel) Names of these honored students are sent to Lenawee County print and radio media each week. Names are also posted on the LISD website and air on the LISD TV stations channel 22 and 902. The following students were recognized as Students of the Day for April 2017: April 2-8, 2017 Aurora Switalski Aurora attends Madison Elementary and is in third grade. She has made exceptional progress in her work habits and attitude since the beginning of the school year. She has become self-motivated, organized, and completes her assignments on time. Math is Aurora’s favorite subject. She participated in flag football this fall, and she enjoys playing kickball at recess. Aurora has interest in the construction business and would like to build houses when she is older. She is the daughter of Destinee Mozena and Justin Switalski. Brooklyn Isenhower Brooklyn is in kindergarten and attends Hudson Lincoln Elementary. She works very hard in class and takes home extra books to become a better reader. She was a top five Accelerated Reader point earner for January. Brooklyn is a good friend to others. She enjoys ballet, gymnastics, and tee-ball. When she grows up, she would like to be a teacher. Brooklyn is the daughter of Ryan and Kristen Isenhower. Joey Della-Badia Joey attends Clinton Elementary and is in kindergarten. He is a responsible little boy who always works hard in class. His teacher can always count on him to take on extra jobs in the classroom. He is a great friend who is always willing to help others. Joey likes building tree forts, enjoys playing football, basketball, and baseball. When he grows up, he would like to be a football player. Joey is the son of Lou and Rita Della-Badia.

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Kenadee Eby Kenadee is a tenth grade student at Lenawee Christian. She received Student-of-the Month for her Term Child Development Class. She shows interest and passion for working with young children and interacting with various age groups. Kenadee did excellent work in developing a creative children’s lesson involving a story and hands-on activity. She completed all of the coursework of learning different concepts, observations, and development of a report on developmental change. Kenadee plays volleyball and plans to attend medical school for nursing. She is the daughter of Page Pelham and Chad Eby. Michael Bailey Michael attends Hudson Lincoln Elementary and is in fifth grade. He always has a smile on his face and continuously comes to school happy and ready to go. He is polite, always willing to help, and is a pleasure to have in class. Michael collects rocks and plays sports with his brothers. He wants to be a lawyer when he grows up. Michael is the son of Nicola and Edwin Bailey. Sonya Wheeler Sonya, a first grade student at Ruth McGregor Elementary in Sand Creek, was nominated by her gym teacher. She comes to class cheerful and ready to learn. She is not afraid to try new things. She is a great classmate and gives her all in everything she does. Sonya’s extracurricular activities include crafts, painting and drawing, swimming, riding her bike, and playing with her siblings, cats, and dogs. She is in 4-H, takes care of her chickens and collects the eggs, and takes piano lessons. Her future plan is to be an artist or a writer. Sonya is the daughter of David and Jana Wheeler. April 9-15, 2017 Alissa Duford Alissa is a fifth grade student at Clinton Elementary. She is delightful and a fantastic person, as evidenced by her many friends. Alissa is doing well academically. She has been on the honor roll throughout the school year and has received an Academic Excellence award in math. Alissa’s extracurricular activities include soccer, band concessions, creative dramatics at Siena Heights University, Robotics, Link, safety patrol, and book club. Her future plan is to be a hairstylist or a chef. Alissa is the daughter of Jason and Joanne Duford. Rusty Thompson, Jr. R.J. attends Hudson Lincoln Elementary and is in third grade. He continues to follow the 7 Habits. He works hard in all subject areas and checks his work to improve his grades. R.J. is currently researching Mickey Mantle and writing a report about him. In his free time, he loves to build forts outside and visit with friends. He has earned several medals playing baseball. R.J. would like to attend Adrian College and play professional baseball for the Detroit Tigers.

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Olivia Durbin Olivia is a sixth grade Lenawee Christian student. She contributes a great deal to her math class with her positive attitude, openness to learning new things, and support and encouragement of classmates, in both giving and receiving help. Olivia earned all A’s first semester and is the class Vice President. She plays soccer, participates in track and cross-country, and is a member of the LCS band and student council. She would like to become a veterinarian and continue her athletic career. Olivia is the daughter of Tom and Dori Durbin. Dylan Elliott Dylan attends Sand Creek Elementary and is in third grade. He works hard in the classroom and is kind and respectful to others. He always completes his work on time. Dylan writes stories and enjoys learning facts about everything. He received 4th place in the Lenawee County Spelling Bee and was a member of the third grade Science Olympiad team that placed 1st. He enjoys swimming, coloring, writing, and spending time with family. He would like to travel the world or be a singer. Dylan is the son of Shanna Elliott. Zoey Riddle Zoey is in kindergarten at Clinton Elementary. She works hard in school and takes on extra responsibilities in the classroom. She is very bright, kind, and compassionate. She can always be counted on to help a friend in need. Zoey enjoys playing soccer and gymnastics and loves Sunday school at church. She wants to continue to be a good student and friend. She would love to be a teacher when she grows up. Zoey is the daughter of John and Gemma Riddle. Ben Vanderlooven Ben attends Hudson Lincoln Elementary and is in first grade. He has been working extremely hard and has made great improvements in both reading and writing. He comes to school ready to learn and is always willing to help his friends. Ben plays hockey, soccer, and baseball. When he grows up, he would like to be a firefighter. Ben is the son of Brad and Stephanie Vanderlooven. April 16-22, 2017 Audrey Towler Audrey is a senior at Lenawee Christian High School. She has worked hard during her senior year and has received A’s in both of her dual enrollment classes, earning a 4.0 for the semester. She cares about others and has a servant-hearted nature. Audrey observed work in a first grade classroom and impressed the teacher with her insight, sensitivity, love of God, and her outlook on life. She participates in cross-country and track, has volunteered at Pine Hills Christian Girl’s Camp, MDA Camp, and Saint John’s Vacation Bible School. Audrey plans to participate in track at Lourdes University and study education. Audrey is the daughter of Jodi and Michael Towler. Alissa O’Brien Alissa attends Clinton Elementary and is in kindergarten. She is an outstanding member of the classroom and is always willing to help and go the extra mile

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when needed. She has received a football award for Player of the Week and has received a Bucket Filler award in school. Alissa plays football, basketball, and soccer. She enjoys riding 4-wheelers. Alissa’s future plan is to play tackle football. She would like to be an artist and a scientist when she grows up. Alissa is the daughter of Justin and Jennifer O’Brian. Carly Rutter Carly attends Lenawee Christian School and is in ninth grade. She comes to class with a smile and a positive attitude. She is fully engaged and actively learning every day. Carly has an evident desire to learn and grow in the knowledge of the truth of God’s word and to apply it to her life. She displays kindness and politeness in class towards classmates and special speakers. Carly has received a 4.0 grade point average. She participates in 4-H, basketball, and track. Her goal is to be a youth pastor. Carly is the daughter of Roger and Christie Rutter. Noel Gutierrez Noel attends Hudson Lincoln Elementary and has excelled in fourth grade. He has worked hard this year to improve his grades. He participates in classroom discussions and is always willing to help others. He enjoys reading and problem solving. Noel continues to set goals and meet the benchmarks he has set for himself. He has shared insight into his farming passion by bringing in baby chicks to show the class. He would like to go back to Mexico and work on his father’s farm. Noel is the son of Clemencia and Isajas Gutierrez. Daniel Salgado Daniel attends Hudson Lincoln Elementary and is in first grade. He has worked hard to read at grade level and to be successful in math. Due to his hard work and dedication, he has met his academic goals. Daniel is a great leader both inside and outside the classroom. He is both learning and living by the 7 Habits. Daniel plays soccer and would like to be a baseball player someday. He is the son of Oscar and Lesvia Salgado. Trey Bolenbaugh Trey is in third grade and attends Hudson Lincoln Elementary. He is a proactive student who always puts first things first and begins with the end in mind. He is very respectful and organized. Trey has synergized with his classmates to create a reading nook canoe. He has received several medals for wrestling and is a Stripes winner. He enjoys wrestling and would someday like to be a referee. Trey is the son of Matt and Colleen Bolenbaugh. April 23-29, 2017 Leighton VanValkenburg Leighton attends Hudson Lincoln Elementary and is in kindergarten. He is a great leader in the classroom and is helpful and caring to other students. He takes his technology job very seriously. Leighton is active in soccer. He would like to be a police officer when he grows up. Leighton is the son of Andrew and Desiree VanValkenburg.

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Jaclyn Gordon Jaclyn attends Lenawee Christian School and is in ninth grade. She is attentive in class, comes prepared, and is ready to give oral answers in Spanish. She completes her assignments thoroughly and promptly. Jaclyn shows enthusiasm for learning Spanish and asks thoughtful questions. Her extracurricular activities include cheerleading. Her future goal is to become a third grade teacher. Jaclyn is the daughter of Daniel and Brenda Gordon. Noah McLaughlin Noah is in third grade and attends Sand Creek Elementary. He is a great Bucket Filler. He enjoys helping students who are struggling in class. Noah likes to bring in artifacts and share with his class. He is a member of M.A.R.C. (Model A Restoration Club) and would like to attend Michigan Tech to become an engineer. Noah is the son of Patrick and Serena McLaughlin. Evelyn Salas-Lopez Evelyn attends Adrian Michener Elementary and is in first grade. She has been working hard to stay on task and get her work done. She stays focused and works efficiently. Evelyn checks the homework chart daily and asks for updates. She has completed 80 percent of her morning work assignments on time this past month. Evelyn wants to be a ballerina when she grows up. She is the daughter of Eduviges Lopez. Olivia Swander Olivia is in second grade at Sand Creek Elementary. She is a very compassionate, kind, and hardworking student. Olivia enjoys reading chapter books and has passed over 90 AR tests. She has been successful at achieving 100 percent on her spelling tests. Her work is very neat and she is doing well with cursive handwriting. She has been recognized as a Bucket Filler and has enjoyed lunch with her principal. Olivia plays basketball and loves to help cook and bake. When she is older, she would like to own her own bakery. Olivia is the daughter of Nicole and Ritchie Swander. Cameron Miller Cameron attends Hudson Lincoln Elementary and is in fifth grade. He has been working hard to be more responsible about getting his work done and turned in. Cameron is the fifth grade spelling champ. He was the top AR point winner for February. He is active in football, floor hockey, basketball, and baseball. Cameron would like to attend the University of Michigan and be a member of their football team. He would like to study sports medicine. Cameron is the son of Scott Miller and Brandi Exelby.

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2. LISD TECH Center Students Compete in Student Organizations’ Competitions (Shelley Jusick) Summary: LISD TECH Center students attended several student organizations’ competitions. LISD TECH Center SkillsUSA Results The mission of SkillsUSA is to empower its members to become world-class workers, leaders, and responsible American citizens. SkillsUSA improves the quality of America’s skilled workforce through a structured program of citizenship, leadership, employability, technical, and professional skills training. SkillsUSA enhances the lives and careers of students, instructors, and industry representatives as they strive to be champions at work. April 7-9, 2017, LISD TECH Center students participated in the SkillsUSA State Leadership competition. Students from Welding, Residential Construction, Graphic Imaging Technology, Auto Services Technology, Machining & CAM, Auto Collision Repair, and Video and Audio Production participated in the competitions. Special recognition at the competition included Caleb Christensen who was nominated as a 2017-2018 SkillsUSA State Officer. Caleb will be invited to attend the National conference as a Michigan State Officer. Following are the results from the state conference (** indicate National qualifier): Automotive Refinishing 2nd Place Jacob Cox, Automotive Collision Repair & Refinish (Blissfield) 4th Place Justin Green, Automotive Collision Repair & Refinish (Britton

Deerfield) 14th Place Kallie Potter, Automotive Collision Repair & Refinish (Hudson) Advertising Design 1st Place Anthony Moore, Graphic Imaging Technology (Madison) ** 3rd Place Savannah Latour, Graphic Imaging Technology (Blissfield) 5th Place Maggie Schmidt, Graphic Imaging Technology (Blissfield) CNC Technician 2nd Place Thomas Mitchell, Machining & CAM (Home School) 3rd Place Brendan Shaw, Machining & CAM (Sand Creek) Collision Repair 2nd Place Michael Maertens, Automotive Collision Repair & Refinish

(Tecumseh) 3rd Place Calyb Alcock, Automotive Collision Repair & Refinish (Morenci)

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Digital Cinema Production (All competitors are from Video & Audio Production) 6th Place Dakotah Halsey (Britton Deerfield) and Jaden Alexander (Adrian) 9th Place Andrew Trombley (Hudson) and Evelyn Calvo (Hudson) 10th Place Mason Rupley (Adrian) and Larissa Sanchez (Adrian) Internetworking 2nd Place Mason Morris, Computer Information Services (Addison) 5th Place Matthew Lee, Computer Information Services (Madison) Pin Design 2nd Place Emma Coberley, Graphic Imaging Technology (Onsted) 8th Place Audrey Hill, Graphic Imaging Technology (Onsted) 9th Place Haylee Rose, Graphic Imaging Technology (Onsted) Precision Machining Technology - Bench 3rd Place Cole Domanski, Machining & CAM (Britton Deerfield) Precision Machining Technology – Overall 8th Place Anthony Gilbert, Machining & CAM (Tecumseh) T-Shirt Design (All competitors were from Graphic Imaging Technology) 1st Place Autumn Walker, Graphic Imaging Technology (Hudson) ** 2nd Place Lyndsey Olson, Graphic Imaging Technology (Hudson) 4th Place Kristian Perez, Graphic Imaging Technology (Adrian) TeamWorks (Team from Residential Construction) 8th Place Jonathon Gray (Tecumseh), Ariel Miller (Britton Deerfield),

Randy McTaggart (Madison), and Alexander Pasley (Addison) TIG Welding 3rd Place Troy Chinavere, Welding Technology (Tecumseh) Welding (Overall) 3rd Place Nick Welch, Welding Technology (Hudson) 2017 SkillsUSA Michigan Food Sculpture Contest Most Creative Sculpture – LISD TECH Center Video & Audio Production Program 2017-2018 SkillsUSA Michigan State Officer Caleb Christensen, Video & Audio Production (Addison)

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3. Two LISD TECH Center Students Receive Michigan 2017 Breaking Traditions Awards

(Kim Dusseau, Justin Schmidt, and Steve Kosino) Julie Morgan, an Adrian High School student in the LISD TECH Center Building Trades program, was selected to receive a Michigan 2017 Breaking Traditions Merit Award. Ashlyn Childs, a second year Welding Technology program student from Adrian High School was selected to receive the Michigan 2017 Breaking Traditions Excellence Award. Julie and Ashlyn, along with their families and nominators, have been invited to the formal presentation of these awards in the Forum at the Library of Michigan in Lansing on May 11, 2017, at 1:30 p.m. The Breaking Traditions Awards were established to recognize students who have been successful in CTE program areas considered nontraditional for their gender.

4. LISD TECH Center FIRST Robotics Team Competes at FIRST Robotics Conferences

(Shelley Jusick) Summary: LISD TECH Center FIRST Robotics Team competed at two conferences, one in Livonia and one in Woodhaven. First Robotics The excitement of sport, the rigors of science. Under strict rules, limited resources, and the guidance of volunteer mentors including engineers, teachers, business professionals, parents, alumni, and more, teams of 25+ students have just six weeks to build and program robots to perform challenging tasks against a field of competitors. They must also raise funds, design a team "brand," hone teamwork skills, and perform community outreach. In addition to learning valuable STEM and life skills, participants are eligible to apply for $25+ million in college scholarships. This year’s competition theme is wrapped around the Steam Punk genre and presented as FIRST STEAMWORKS. This year’s challenge included picking up and placing a large gear on a pin, shooting a whiffle ball eight feet into the air and into a two foot diameter tube, and having the 140 pound robot climb a three foot length of rope in less than 30 seconds. The team developed a strategy to design and develop a robot that could accomplish all three challenges. The team struggled during the design and build phase, particularly with the shooting challenge. It is clear that the program does not have enough resources on hand to effectively prototype ideas. Because of the difficulties in developing a shooter, the team revised its initial strategy and focused only on gear placement and climbing. In hindsight, this was the correct decision as 95% of the teams found that shooting was far more

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difficult than expected and further examination of the scoring opportunities, placing gears, and climbing provided more points. Ann Arbor Pioneer High School FIRST Robotic Conference (March 7-9, 2017) The Ann Arbor competition presented several challenges that the team overcame. With only days leading up to the event, the team completely changed the way in which they would pick up and deliver gears - from a pick and place claw, to a gravity feed front loading basket. Additionally, the team overcame robot-programming issues exacerbated by design and manufacturing changes. The pit team worked hard all day on the robot while the drive team stuck to the strategy of placing at least two gears on the airship and then execute the climb. At the end of qualifying rounds, the team finished 29 out of 40. Students who participated in the Ann Arbor Pioneer competition included: NAME PROGRAM SCHOOL

Nathan Seneker Engineering, Robotics & Mechatronics JC/LISD Academy

Corbin Wright Engineering, Robotics & Mechatronics JC/LISD Academy

Shayna Sande Computer Programming JC/LISD Academy

Janelle Carpenter Machining & CAM JC/LISD Academy

Devin Young Engineering, Robotics & Mechatronics Addison

Colten Curtis Engineering, Robotics & Mechatronics Addison

Steven Appleton Engineering, Robotics & Mechatronics Adrian

Eriq Guerra Engineering, Robotics & Mechatronics Adrian

Noah Pierson Engineering, Robotics & Mechatronics Adrian

Jacob Trentman Engineering, Robotics & Mechatronics Adrian

Abby Slusser Video & Audio Production Adrian

Dalia Castorena Video & Audio Production Adrian

Dalzel Williams Engineering, Robotics & Mechatronics Britton Deerfield

Luke Deshano Engineering, Robotics & Mechatronics Clinton

Robert Hagerman Engineering, Robotics & Mechatronics Clinton

Noah Smith Engineering, Robotics & Mechatronics Clinton

Chris Salisbury Engineering, Robotics & Mechatronics Home School

Thomas Mitchell Machining & CAM Home School

Joshua Counts Engineering, Robotics & Mechatronics Madison

Nathan Howard Engineering, Robotics & Mechatronics Madison

Rane Newcomb Video & Audio Production Madison

Caleb Gleckler Engineering, Robotics & Mechatronics Morenci

Marcus Rinehart Engineering, Robotics & Mechatronics Onsted

Isiah VanSickle Engineering, Robotics & Mechatronics Onsted

Kodiak Fisher Engineering, Robotics & Mechatronics Onsted

Tyrick Kast Engineering, Robotics & Mechatronics Onsted

Hunter Taphouse Engineering, Robotics & Mechatronics Onsted

Brenden Shaw Machining & CAM Sand Creek

Adam Mutter Engineering, Robotics & Mechatronics Tecumseh

Anthony Gilbert Machining & CAM Tecumseh

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Trevor Bean Computer Programming Tecumseh

With two weeks off between competitions, the team redesigned the gear receiving mechanism from a front loading system to a rear loading system utilizing a ramp and a traversing basket with a pivot. Again, the team worked on improving this system right up to the time to compete leaving little time for the programming team to test code. Woodhaven FIRST Robotic Conference (March 23-25, 2017) The LISD TECH Center FIRST Robotics Team earned a 6-6 record placing them in 19th place with 19 ranking points (ranking points determine district competition placement as well as State standing). The team scored over 300 point in four matches, allowing them to capture 2nd place in the tournament before disaster struck. During one of the final qualifying matches, bolts loosened on the right side transmission, effecting the location of the pinion gears and ended up stripping the main drive gear on the right hand side, moving the team from 2nd place to 11th place in the qualifying matches. During tournament selection, the team was invited to captain the eight-seeded alliance. Undaunted by the transmission problems, the team changed out the drive gear and was ready to perform in the quarterfinals. Unfortunately, things did not work out in the quarterfinals and the team lost. Overall, the team’s record at Woodhaven was 8-4-0; ranked eighth for O.P.R, and 11th overall. From the State standpoint, the team is currently ranked 71 with 63 district points. This is a huge improvement from 2016 performance where the team ended the season with 19 district points. Students participating in the Woodhaven conference included: NAME PROGRAM SCHOOL





Mario Rebottaro -- JC/LISD Academy







Abby Slusser Video & Audio Production Adrian

Dalia Castorena Video & Audio Production Adrian

Jaden Alexander Video & Audio Production Adrian

Jack Terry Computer Programming Blissfield

Colin Conner Machining & CAM Britton Deerfield

Nathan Malone Machining & CAM Britton Deerfield


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Luke Deshano Engineering, Robotics & Mechatronics Clinton

Robert Hagerman Engineering, Robotics & Mechatronics Clinton

Chris Salisbury Engineering, Robotics & Mechatronics Home School



Nathan Howard Engineering, Robotics & Mechatronics Madison

Hayden VanValkenburg Engineering, Robotics & Mechatronics Madison

Rane Newcomb Video & Audio Production Madison



Isiah VanSickle Engineering, Robotics & Mechatronics Onsted

Kodiak Fisher Engineering, Robotics & Mechatronics Onsted

Tyrick Kast Engineering, Robotics & Mechatronics Onsted

Hunter Taphouse Engineering, Robotics & Mechatronics Onsted





Austin Henry Engineering, Robotics & Mechatronics Tecumseh

Zachary Myers Engineering, Robotics & Mechatronics Tecumseh

On April 9, the LISD TECH Center was notified the team qualified for the State conference to be held at Saginaw State University April 13-15, 2017.

Saginaw Valley State University State Conference Students from the LISD TECH Center (Team 5144) participated at the Michigan FIRST Robotics State Championship, held at Saginaw Valley State University. The State finals featured 160 teams broken down into four divisions of 40 teams each. The divisions were Consumers, Dow, DTE, and Ford. Team 5144 competed in the highly offensive Ford division. The team competed in 12 qualifying matches finishing with a 6 - 6 - 0 record. Following are the achievements of the LISD TECH Center Team for the 2016-2017 season:

Ann Arbor Pioneer HS District Finalist

Ann Arbor Pioneer HS Judges Award

Woodhaven HS Alliance Team Captain

Participant at the Michigan FIRST Robotics State Championship.

Students attending the state conference included:

NAME PROGRAM SCHOOL





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Dalzel Williams Engineering, Robotics & Mechatronics Britton Deerfield










Great job to all team members, 2018 is right around the corner, and we look forward to another exciting season.

5. LISD TECH Center Students Successful at State MDOT Civil Engineering Bridge Challenge (Shelley Jusick) Summary: LISD TECH Center students from the Engineering, Design & CAD program are successful at the Michigan Department of Transportation (MDOT) Civil Engineering Bridge Challenge. Since 2004, Michigan Department of Transportation (MDOT) has been offering the American Association of State Highway Transportation Officials (AASHTO) TRAC (Transportation and Civil Engineering) Program to schools in Michigan. TRAC is a hands-on education program designed for integration into science, math, and social science classes.

The TRAC program engages high school and middle school students in solving real-world problems, such as designing bridges, building magnetic-levitation trains, or analyzing the environmental and economic effects of building a highway.

This program is free to schools. MDOT will provide training to teachers and engineer volunteers. These volunteers will speak about their careers in transportation and work with the students using the modules in the classrooms. Each teacher can decide which module will fit into their curriculum.

By bringing transportation professionals to the classroom, TRAC connects kids to the work world and inspires them to consider careers in transportation and civil engineering.

http://mmsd.transportation.org/

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Students compete at the regional level by writing a 60 to 120 page proposal. This proposal includes research, stress analysis, documentation, and blueprints. The students who qualified and their advisor, Kim Benson, traveled to Grand Rapids to compete in the Civil Engineering Bridge Challenge on April 18, 2017, at the Amway Grand Hotel. Following are the results from the competition: 2nd Place Team “Suspended Civil Engineering” Devin Daniels (Adrian), Tyler Curtis (Hudson) and Robon Edwards

(Adrian) 3rd Place Team “Land Linkers”

Garrett Bernath (Addison), Robbie Shear (Onsted) and Abbie McCullough (JC/LISD Academy)

6. LISD TECH Center Video & Audio Production Students Courageous Persuader Finalists

(Shelley Jusick) Each year, more than 10,000 young people, ages 16 to 25, die as a result of alcohol use. It is a tragic problem. As early as grade school, kids feel pressure to drink. Sometimes the courage to say “no” can come from an older kid. In Courageous Persuaders, high school students create television commercials targeted at middle school students to warn them about the dangers of alcohol use. Students compete for scholarship money and trophies. The grand prize-winning commercial actually airs on TV as a public service announcement. Participants gain valuable experience, are honored in a Hollywood-style awards banquet and, most importantly, have an opportunity to save lives. In 2000, John Barczyk, an advertising executive at McCann-Erickson, the world’s largest multinational advertising agency system, met with Troy, Michigan, District Judge Michael Martone, a nationally recognized advocate in the fight against underage drinking. John had an idea to help reduce the unbelievable statistics of underage drinking. The meeting confirmed a mutual concern and a dedication to make a difference. Together, they founded Courageous Persuaders. In 2007, the Detroit Auto Dealers Association (DADA) officially announced its partnership with Courageous Persuaders. The DADA is the primary sponsor and administrator of the Courageous Persuaders program, which is facilitated through the DADA Education Foundation. In 2008, Michigan’s Secretary of State (SOS) officially announced the SOS’s partnership with Courageous Persuaders. Top entries in the innovative Courageous Persuaders anti-drinking campaign aimed at teens will win airtime in

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SOS offices across Michigan. Students can submit a video on the dangers of underage drinking or the dangers of texting while driving. Students create a TV commercial targeted at middle school students to warn them about the dangers of underage drinking or texting while driving, students can enter separate videos in both categories. Students may win scholarship money and trophies, have fun, and gain valuable experience. The grand prize-winning commercial will be broadcast on TV, and the team that created it will work with Pluto Post and the DADA Education Foundation to upgrade their spot for air. The primary objective of Courageous Persuaders is to raise awareness and change attitudes about the dangers of underage drinking among high school students. A secondary objective is to expose middle school students to positive role models − high school students taking a stand on this deadly issue. Questionnaires administered to middle school students gauge the persuasiveness of the commercials produced by high school students. Ratings on these questionnaires determine the winners. Josh Nowak (Tecumseh) and Abby Slusser (Adrian), LISD TECH Center Video & Audio Production program students, are both finalists in the Top 60 for Courageous Persuaders. Josh Nowak’s video titled "Joking Around ” can be found at: https://youtu.be/-5tpzs-maKY?list=PLqqy74KE0tunbwlvUeSTMElomJgvqVkcw Abby Slusser’s video titled "Labeled" can be found at: https://youtu.be/P6KCPbgC5QM?list=PLqqy74KE0tunbwlvUeSTMElomJgvqVkcw The State Farm Fan Favorite Award offers the public the chance to view all Finalist Videos. The links above are part of this contest. Voting ends May 1, 2017. The school of the video with the most "likes" will receive $2,500 and the student/team that created that video will receive a $1,000 scholarship. The awards program is May 3, 2017, at Emagine Theatres in Royal Oak.

https://youtu.be/-5tpzs-maKY?list=PLqqy74KE0tunbwlvUeSTMElomJgvqVkcw

https://youtu.be/P6KCPbgC5QM?list=PLqqy74KE0tunbwlvUeSTMElomJgvqVkcw

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SPECIAL EDUCATION & STRATEGIC INITIATIVES

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M E M O R A N D U M

Special Education & Strategic Initiatives Reports DATE: May 1, 2017 TO: Superintendent and LISD Board of Education FROM: Jody Howard, Director of Special Education SUBJECT: SPECIAL EDUCATION & STRATEGIC INITIATIVES

1. LISD Special Education Itinerant Services for the 2017-2018 School Year (Jody Howard) The annual Special Education Itinerant staff assignment work is in process for the 2017-2018 school year. The process to determine the school year work assignments for the 80 therapy staff assigned to both local districts and LISD programs is systematic and includes input from the individual staff and local districts. A series of facilitated work sessions with Department Coordinators and Special Education Supervisors serves in a consultative role to make staffing recommendations to the Superintendent. During the last several years guiding principles have been developed to assist the decision making process. These guiding principles have assisted all involved to focus on the purpose of why a staff person’s assignment may or may not change. The itinerant assignment process discussions and decisions for the 2017-2018 school year are based on the following guiding principles:

Assignments made based on itinerant skills and strengths in order to match district initiatives focused on student needs

Minimal changes in assignments

Consideration of building/district level teams LISD itinerant staff will be notified of their assignments for the 2017-2018 school year at the end of the 2016-2017 school year. Local district Superintendents and building principals will be notified of the itinerant assignments by the end of June.

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2. Planning Underway for 2017-2018 Project SEARCH at ProMedica Bixby Hospital

(Jody Howard) Summary: The LISD Project SEARCH Program at ProMedica Bixby Hospital is successfully completing its third year. The LISD Project SEARCH Program at ProMedica Bixby Hospital is successfully completing its third year. Seven interns are working towards completion of the program at the end of July. Project SEARCH staff in cooperation with Goodwill Industries of Southeastern Michigan are in the midst of the job search and placement for the seven interns. Since the inception of this program at the start of the 2014-2015 school year, 17 interns started the program. Fourteen of the 17 students completed the program with employment. Twelve of the 14 students continue to be employed. This program currently has an overall employment rate of 70%. Planning began earlier this year for the 2017-2018 school year program. Seven interns have been selected to participate in the 2017-2018 Project SEARCH Program. Interns are from the following Lenawee County local districts:

Addison – 1 Adrian – 1 Madison – 2 Tecumseh – 3

These interns will participate in a week-long orientation program at ProMedica Bixby in June. The orientation will help to prepare them for the start of their Project SEARCH internships beginning in September 2017.

3. Upcoming Spring Events Planned for LISD Special Education Programs

(Jennifer Ellis, Alena York) Area 29 Special Olympics On May 12, 2017 over 300 Lenawee and Hillsdale County student athletes will participate in the Area 29 Special Olympics Spring Games at Siena Heights University. Students compete in a large variety of events that include wheelchair and running races, golf, long jump, and many other events. Events will be held on the track inside the field house and outside on the grounds near the field house. Countless volunteers and school staff will assist in making this a success event.

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Thirty-seven Lenawee County student athletes will be competing at the State Special Olympic games this summer. LISD staff will also be attending as coaches and volunteer coordinators. Go Team!! LISD Special Education Commencement Activity The LISD Milton C. Porter Education Center graduation is scheduled for June 6, 2017 at 6:30 pm at the Milton C. Porter Education Center. This year’s six graduates come from Adrian, Clinton, Hudson, Madison and Tecumseh. Participation in the Countywide Fine Arts Festival The LISD MoCI high school program students will have an opportunity to participate in the Lenawee County Fine Arts Festival on May 10th. 4th Wall, a performance company, whose mission is to bring the arts to “all” will hold a movement and performance class for the students with a performance planned in the morning of May 10th at Adrian High School Performing Arts Theater. This is the second year 4th Wall has held this class and opportunity for a performance for these students.

4. Lenawee County Educators Honored as “Autism Hero” as part of April’s Autism Awareness Month

(Jody Howard) The month of April has traditionally been the month to highlight and bring national attention to Autism Spectrum Disorder through Autism Awareness Month. Here in Lenawee County, each day during the month of April, at least one county educator was highlighted and received a “You Are an Autism Hero” Award for the work they do for students with Autism Spectrum Disorder. A total of 24 staff were recognized for their work and dedication. Lenawee County Educators work with over 200 students with Autism Spectrum Disorder in the 11 local districts. One of the LISD Special Education focus areas for the 2016-2017 school year has been to assist districts to build local capacity to meet the needs of students with Autism Spectrum Disorder. This recognition calls out those throughout the county who are working to support these students. Congratulations and thank you to classroom teachers, teacher assistants, and special education therapy staff from Adrian, Madison, Hudson, Tecumseh, and LISD who were recognized for making a difference in our schools and community by supporting individuals with Autism.

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INSTRUCTION & GENERAL SERVICES

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M E M O R A N D U M

Instruction & General Services Reports DATE: May 1, 2017 TO: Superintendent and LISD Board of Education FROM: Kyle Griffith, Assistant Superintendent –Instruction & General Services SUBJECT: INSTRUCTION & GENERAL SERVICES

1. Second Annual Lenawee VEX Robotics Competition is a Great Success The Lenawee Intermediate School District partnered with the Engineering Program at Siena Heights University (SHU) to host the Second Annual Lenawee VEX Robotics Competition. The event was designed by local district Project Lead the Way (PLTW) teachers with the goal of having teams of students design and build a VEX robot to solve challenges. On March 24, 2017, approximately 200 students (grades 5 – 12) from nine local districts gathered at Siena Heights University for the expanded competition. The Engineering Program at Siena Heights sponsored use of the Fieldhouse facility for the event. SHU engineering students assisted and interacted with local students and faculty. Participating districts included Adrian, Blissfield, Britton Deerfield, Clinton, Hudson, Morenci, Onsted, Sand Creek, and Tecumseh. Volunteer judges included several SHU faculty, local administrators, and staff from the LISD and local districts. Visiting members from staff of Michigan PLTW were among the spectators. The expanded competition offered students three additional events this year to help develop STEM workplace skills including critical thinking, complex and creative problem solving, interpersonal skills, and active learning. One notable event, the Instant Challenge, required students to design, build, and program a dragster (middle school) or an autonomous robot (high school) in one hour and twenty minutes. A task that proved to be quite a challenge to students. Lenawee County students continue to increase their knowledge of the engineering design process and robotics as a result of events like the VEX Robotics Competition. Planning is already underway to expand next year’s competition.

2. LISD Student Handbooks to be Updated in Preparation for the 2017-2018 School Year

(Kyle Griffith) In preparation for the LISD Board meetings in June, LISD program administrators review all LISD student handbooks. The proposed revisions will be identified in

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the current student handbooks. A cover summary page for each handbook will be provided to identify proposed updates for 2017-2018. New and/or revised LISD Board policies will be included, along with procedural updates. The Board should expect to see the proposed 2017-2018 student handbooks for review and action in June 2017. All LISD student handbooks will be placed on flash drives for families and students. Copies of the student handbooks and LISD Board policies will be available on the LISD web page as well as in print upon request.

3. Project RED at the LISD Center for a Sustainable Future

(Shelley Jusick) On April 27 and 28, 2017, the Lenawee County Farm Bureau and LISD TECH Center Agri-Tech, Horticulture, and Natural Resources programs worked cooperatively to host “Project RED” (Rural Education Day) at the LISD Center for a Sustainable Future. Farm Bureau members and LISD TECH Center Agri-Tech, Horticulture, and Natural Resources students hosted educational workshops to teach Lenawee County fourth grade students about the importance of different agricultural areas. Over 750 local district fourth grade students attended; for some, this was the only opportunity to be exposed to and learn about agriculture.

4. LISD TECH Center Celebrates Teacher Appreciation Week (Shelley Jusick) The LISD TECH Center will celebrate Teacher Appreciation Week the first week of May, May 1-5, 2017. Tokens of appreciation such as donuts, apples, and lunch, are planned for this week. Interesting notes about the history of Teacher Appreciation Week include:

In 1944 political and education leaders discussed the need for a national day to honor teachers.

In 1953, Eleanor Roosevelt persuaded the 81st Congress to proclaim a National Teacher Day.

Congress declared March 7, 1980 as National Teacher Day.

The National Education Association continued to observe Teacher Day on the first Tuesday in March until 1985, when the National PTA established Teacher Appreciation Week as the first full week of May. The NEA Representative Assembly then voted to make the Tuesday of that week National Teacher Day.

Please join us as we show our appreciation to the dedicated teachers as the LISD TECH Center.

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5. LISD TECH Center to Recognize Business Partners of the Year

(Shelley Jusick) Summary: In an effort to recognize the support that local businesses, advisory committee members, post-secondary institutions, vendors and others give to the LISD TECH Center and its students, the LISD TECH Center will recognize “Business Partners of the Year” beginning May 2017. In an effort to recognize the support that local businesses, advisory committee members, post-secondary institutions, vendors and others give to the LISD TECH Center and its students, the LISD TECH Center will recognize “Business Partner(s) of the Year” beginning May 2017. To be eligible for Business Partner of the Year, the nominee must be a Strategic Partner from any of the LISD TECH Center programs who has the potential to hire a LISD TECH Center student and serves as a “Voice of Industry” in Lenawee County. The nomination process includes:

Any LISD TECH Center instructor may nominate (online) a Strategic

Partner(s).

LISD TECH Center Administrators select the top candidates.

LISD Superintendent makes final decision.

LISD School Board approves the nomination by resolution.

Recipients will be selected in the spring of each year. The award will be presented in the fall at the joint advisory committee meetings. The Business Partner of the Year for 2017 is Adrian Precision Machining. Adrian Precision Machining is a Strategic Partner for Engineering, Robotics & Mechatronics as well as Machining & CAM. In development stage is a recognition wall to honor those recipients each year and for years to come. The design of the wall would be similar to the wall currently recognizing Distinguished Alumni.

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6. LISD TECH Center Student Receives National Technical Honor Society (NTHS) Scholarship (Shelley Jusick) Summary: The Jon H. Poteat Scholarship, offered through the National Technical Honor Society, is awarded to a LISD TECH Center student. Named in honor and memory of a NTHS co-founder, the Jon H. Poteat scholarship is awarded annually to NTHS members who consistently exemplify the seven character attributes of the NTHS - Skill, Honesty, Service, Responsibility, Scholarship, Citizenship, and Leadership. NTHS is awarding 225, $1,000 scholarships for 2017. Jenna Johnston, a Hudson student from the Health Care Careers program at the LISD TECH Center, is one of the recipients. Jenna was selected from all applicants nation-wide.

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OFFICE OF THE SUPERINTENDENT

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M E M O R A N D U M

Office of the Superintendent Reports DATE: May 1, 2017 TO: LISD Board of Education FROM: Mark Haag, Superintendent SUBJECT: OFFICE OF THE SUPERINTENDENT REPORTS LISD Legislative Summary

Finance & Administrative Services 1. State School Aid Update

(Theresa Soto)

Governor Snyder’s State School Aid Executive Budget Recommendation for FY2018 was presented in February 2017. The Senate and House School Aid Appropriations Subcommittees on K-12 funding released their versions of the budget plan for the FY2017-2018 school year in late March. Although there are many items in the budget, the list below only includes a comparison between the Governor’s plan, the House Subcommittee proposal, and the Senate Subcommittee proposals on the largest ticket items, as well as ones that have resulted in the most questions. The House bill is HB 4235 and the Senate bill is SB 149.

Section 20(1) Proposed Foundation Allowances Governor The basic foundation allowance for 2017-2018 will be $8,279, an increase of $50. The minimum foundation allowance for 2017-2018 will be $7,611, an increase of $100. Uses 2x formula. House Subcommittee The basic foundation allowance for 2017-2018 will be $8,329, an increase of $100. The minimum foundation allowance for 2017-2018 will be $7,611, an increase of $100. Across the board. Senate Subcommittee Concurs with the Governor and adds $100 million from 147a MPSERS allocation to be distributed using the 2x Formula. The basic foundation allowance for 2017-2018 will be $8,367, an increase of $88. The minimum foundation allowance for 2017-2018 will be $7,687, an increase of $176. Uses 2x formula.

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Section 20(6) – Cyber School Foundation Reduction Governor The Governor proposed a 20% reduction in the cyber school foundation allowance; it establishes an 80% limit on the foundation allowance for a school of excellence that is a cyber school. House Subcommittee Language is not included. Senate Subcommittee In a different section (6(4)(II) proposed a 75% FTE cap on shared time Section 22N – High School Per Pupil Bonus Governor $22 million for 2017-2018 for additional payments to districts for higher instructional costs of educating high school students. Payments equal to $50 per pupil for all grade 9-12 students House Subcommittee Language is not included. Senate Subcommittee Language is not included. Section 23F – Shared Time Pupils Governor $60 million for state foundation allowance payments to districts for educating non-public part-time pupils enrolled in grades K-12, commonly referred to as “shared-time” agreements.

House Subcommittee Language is not included Senate Subcommittee Language is not included; current law in Sec. 22a with exception of cap on maximum per pupil FTE of .75 in Sec. 6. Section 29 – Declining Enrollment Support Governor $7 million for additional payments to districts for declining enrollment assistance for districts meeting specific criteria. House Subcommittee Language is not included. Senate Subcommittee Language is not included.

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Section 31a - At Risk Governor Increases funding by $150 million for a total of $539.7 million. Expands number of eligible students based on definitional changes and would include hold harmless districts. Estimated to be an increase of $105 per at-risk pupil and an expansion to serve 131,000 additional students. House Subcommittee Increases funding $129 million for a total of $518.8 million. Provides allocations to hold-harmless and out-of-formula equal to 50% of amount calculated prior to any proration. Intent language added for 2018-2019 allowing for funds to be used for out-of-district student transportation via vouchers or passes. Senate Subcommittee Increases funding $100 million for a total of $490.2 million. Provides a per pupil hold-harmless allocation to any district receiving less than $8,229 combined state and local funding for 2016-2017 that allows the same per pupil allocation in 2017-2018 for all “economically disadvantaged” students. Additionally, all districts would receive an equal allocation per economically disadvantaged student to a limit of $41 million statewide. Adds $5 million for English Language Learners. Section 61c – CTE Equipment Upgrade Governor $20 million for eligible districts and intermediate districts for CTE Equipment and Innovation Competitive Grant Initiative funding restructuring to be a competitive grant program House Subcommittee Concurs with the Governor’s language and adds priority for leasing of equipment, but only allocates $10 million in funding. Senate Subcommittee Appropriates $7.5 million distributed to career education planning districts as current law; no competitive grant restructuring. Section 81 - ISD General Operations Governor Maintains funding at $67.1 million. House Subcommittee Concurs with the Governor Senate Subcommittee Concurs with the Governor and increases funding by $1 million, which equates to a 1.5% increase.

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Section 95a - Educator and Administrator Evaluations Governor Appropriates $7 million for payment to districts and ISDs to support the implementation of local evaluation systems for teachers and administrators House Subcommittee Language is not included; repeals section. Senate Subcommittee Language is not included; repeals section. Section 147a – MPSERS Cost Offset Governor Maintains $100 million allocation for MPSERS participants. Adds an additional $48.9 million for districts and intermediate districts for 2017-2018. Allocation of the new funding is meant to offset the cost of lowering the expected rate of return on retirement system investments and is based on the district’s payroll as a percentage of statewide payroll totals. House Subcommittee Concurs with the Governor. Senate Subcommittee Eliminates funding of $100 million and moves to the foundation using 2x formula under Sec. 22b. Concurs with the Governor for the additional $48.9 million for 2017-2018. Section 152b – Public Funds for Private Schools Governor Language is not included; repeals section. House Subcommittee Maintains current funding at $2.5 million and adds additional $250,000 for competitive grants for nonpublic schools to participant in FIRST Robotics. Senate Subcommittee Maintains current funding at $2.5 million and adds $500,000 for nonpublic school participation in FIRST Robotics. Section 164g – Legal Action against State Governor Language is not included. House Subcommittee Adds language preventing the use of state funds for any expenses relating to legal action against the state. Senate Subcommittee Concurs with the Governor

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Section 164h – Collective Bargaining Agreement Penalty Governor Language is not included. House Subcommittee Adds language of a 5% penalty for any collective bargaining agreement that does any of the following:

1) Establishes racial and religious preferences for employees. 2) Automatically deducts union dues from employee compensation. 3) Is in conflict with any state or federal law related to transparency. 4) Includes a method of compensation that does not comply with the

requirements of section 1250 of the Revised School Code, MCL 380.1250. Senate Subcommittee Concurs with the Governor. Changes to the content of the various proposals are likely as the budget makes its way through the legislative process. Leaders from the House and Senate Fiscal Agencies and the State Treasurer will hold a state revenue estimating conference in mid-May to reach consensus on Michigan’s current fiscal year revenues and projected revenues. The consensus reached at the May conference will impact State School Aid for FY2018.

2. Local District Budget Resolutions

(Theresa Soto) Section 624 of the Revised School Code, as amended, requires the LISD to submit its proposed budget for the upcoming fiscal year no later than May 1 of each year to the board of each constituent district for review. Not later than June 1 of each year, the law also requires the board of each constituent district to review the proposed LISD budget and adopt a board resolution expressing its support for or disapproval of the proposed budget and submit to the LISD Board any specific objections and proposed changes the constituent district board has to the budget. Although non-binding, any specific objections or proposed budget changes received must be considered by the intermediate school district. The Board will be kept informed of the ongoing budget process for the 2017-2018 fiscal year.

3. Budgeted Capital Project Transfers

(Theresa Soto) The following four criteria provide construction contract workers the right to receive prevailing wages. LISD is a governmental agency so the last three

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requirements listed below are typically met whenever the district undertakes a construction renovation project:

The construction project must be funded (as least partially) by non-local revenue sources.

All or part of the project work is competitively bid (even if estimated total cost of the project is less than the base amount required in the School Code).

All or part of the project work is not performed by LISD staff.

The project must be for a governmental agency.

As previously reported to the LISD Board of Education, it is likely that all revenue transferred to the district’s three capital projects funds in prior years were entirely from the district’s local property tax millage and other local sources. However, adopting a formal resolution confirming that annual capital project appropriation transfers include only local funds is required each year to formally document this information. This annual action has been taken during each of the six previous years. The district believes that adopting such resolutions may result in significant cost savings for both large and small construction and renovation projects. Resolutions for the three capital projects funds for your approval are attached below. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the LISD Board of Education adopt resolutions

appropriating funds generated from local sources for capital project transfers to

the three Capital Project Funds for the 2016-2017 school year.

Moved by: ____________________ Supported by: ____________________

Adopt Capital Project Transfer Resolutions


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Lenawee Schools Intermediate School District, Michigan (the “District”). A regular meeting of the Board of Education of the District was held in the Gymnasium of the Milton C. Education Service Center on the 1st day of May, 2017, at four o’clock p.m. The meeting was called to order at _______ p.m., by President__________________________. Present: Absent: The following preamble and resolution were offered by Member______________________ and supported by Member_______________________: WHEREAS, the District will undertake various construction projects during the school year 2016-2017 with regards to the District’s facilities (collectively, the “Projects”); and WHEREAS, the District has established a General Services Capital Projects Fund for the Projects; and WHEREAS, the Board has determined that only amounts generated from local sources including without limitation the District’s local millage (the “Local Funds”) placed in the General Services Capital Projects Fund; and WHEREAS, the Board desires to provide a continuing irrevocable appropriation of a sufficient amount of the Local Funds for the payment of any and all amounts for the Projects. NOW, THEREFORE, BE IT RESOLVED THAT:

1. The Board hereby determines that only Local Funds shall be placed in the General

Services Capital Projects Fund to fund the Projects.

2. The Board hereby provides a continuing irrevocable appropriation of a sufficient amount

of the Local Funds for any and all amounts for the Projects.

3. All resolutions and parts of resolutions insofar as they conflict with the provisions of this

resolution be and the same are hereby rescinded.

Ayes: Nays: Resolution declared adopted. ________________________________ Secretary, Board of Education The undersigned, duly qualified and acting Secretary of the Board of Education of the Lenawee Schools Intermediate School District, Michigan, hereby certifies that the foregoing constitutes a true and complete copy of a resolution adopted by said Board of Education at a ______________________ meeting held on _______________, 2017, the original of which is part of the Board’s minutes. The undersigned further certifies that notice of the meeting was given to the public pursuant to the provisions of the “Open Meetings Act” (Act 267, PA, 1976, as amended). ________________________________ Secretary, Board of Education

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Lenawee Schools Intermediate School District, Michigan (the “District”). A regular meeting of the Board of Education of the District was held in the Gymnasium of the Milton C. Education Service Center on the 1st day of May, 2017, at four o’clock p.m. The meeting was called to order at _______ p.m., by President__________________________. Present: Absent: The following preamble and resolution were offered by Member______________________ and supported by Member_______________________: WHEREAS, the District will undertake various construction projects during the school year 2016-2017 with regards to the District’s facilities (collectively, the “Projects”); and WHEREAS, the District has established a Special Education Capital Projects Fund for the Projects; and WHEREAS, the Board has determined that only amounts generated from local sources including without limitation the District’s local millage (the “Local Funds”) placed in the Special Education Capital Projects Fund; and WHEREAS, the Board desires to provide a continuing irrevocable appropriation of a sufficient amount of the Local Funds for the payment of any and all amounts for the Projects. NOW, THEREFORE, BE IT RESOLVED THAT:

1. The Board hereby determines that only Local Funds shall be placed in the Special Education

Capital Projects Fund to fund the Projects.

2. The Board hereby provides a continuing irrevocable appropriation of a sufficient amount of the

Local Funds for any and all amounts for the Projects.



Ayes: Nays: Resolution declared adopted. ________________________________ Secretary, Board of Education The undersigned, duly qualified and acting Secretary of the Board of Education of the Lenawee Schools Intermediate School District, Michigan, hereby certifies that the foregoing constitutes a true and complete copy of a resolution adopted by said Board of Education at a ______________________ meeting held on _______________, 2017, the original of which is part of the Board’s minutes. The undersigned further certifies that notice of the meeting was given to the public pursuant to the provisions of the “Open Meetings Act” (Act 267, PA, 1976, as amended). ________________________________ Secretary, Board of Education Lenawee Schools Intermediate School District, Michigan (the “District”).

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A regular meeting of the Board of Education of the District was held in the Gymnasium of the Milton C. Education Service Center on the 1st day of May, 2017, at four o’clock p.m. The meeting was called to order at _______ p.m., by President__________________________. Present: Absent: The following preamble and resolution were offered by Member______________________ and supported by Member_______________________: WHEREAS, the District will undertake various construction projects during the school year 2016-2017 with regards to the District’s facilities (collectively, the “Projects”); and WHEREAS, the District has established a Career Technical Education Capital Projects Fund for the Projects; and WHEREAS, the Board has determined that only amounts generated from local sources including without limitation the District’s local millage (the “Local Funds”) placed in the Career Technical Education Capital Projects Fund; and WHEREAS, the Board desires to provide a continuing irrevocable appropriation of a sufficient amount of the Local Funds for the payment of any and all amounts for the Projects. NOW, THEREFORE, BE IT RESOLVED THAT:

1. The Board hereby determines that only Local Funds shall be placed in the Career Technical

Education Capital Projects Fund to fund the Projects.

2. The Board hereby provides a continuing irrevocable appropriation of a sufficient amount of the

Local Funds for any and all amounts for the Projects.



Ayes: Nays: Resolution declared adopted. ________________________________ Secretary, Board of Education The undersigned, duly qualified and acting Secretary of the Board of Education of the Lenawee Schools Intermediate School District, Michigan, hereby certifies that the foregoing constitutes a true and complete copy of a resolution adopted by said Board of Education at a ______________________ meeting held on _______________, 2017, the original of which is part of the Board’s minutes. The undersigned further certifies that notice of the meeting was given to the public pursuant to the provisions of the “Open Meetings Act” (Act 267, PA, 1976, as amended). ________________________________ Secretary, Board of Education

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Cooperative Services

1. Universal Service Fund Service Contracts for FY2017-2018

(Theresa Soto) Last spring, the Board was asked to approve a two-year contract with D&P Communications, Inc. for the provision of internet service to all school districts within the Lenawee/Monroe Technology Consortium and telephone service for the LISD. Those contracts began on July 1, 2016, and were to continue through June 30, 2018. Over the course of the current school year, a determination was made that the Consortium needed to increase its internet bandwidth capacity from the 2.5 Gbps, which is currently contracted for, to 3 Gbps, while having the ability to increase internet bandwidth capacity during the course of the contract as needed. Furthermore, the recent decision to implement a new phone system for the LISD necessitated changes in the LISD’s telephone carrier service, although telephone carrier services are no longer eligible for USF discounts. The Federal Universal Service Fund (USF or E-Rate) provides discounted internet and telecommunications service to public K-12 schools. In the case of the LISD, this discount has been equivalent to 60% of the total cost of service, leaving the LISD and Consortium responsible for only 40% of the service costs, a significant savings for necessary services. The USF procurement process is strictly managed to ensure nothing less than open and competitive bidding for all services. Once a contract is approved for USF discounts, amendments are extremely unlikely. Thus, the LISD recently notified D&P of its intent to terminate the existing contracts on June 30, 2017, due to the need to rebid the services. Bids were received by the LISD acting in its official capacity as fiscal and administrative agent of the Lenawee/Monroe Technology Consortium on April 7, 2017. Bid results are as follows: Internet Service (all public schools within the Lenawee/Monroe Consortium)

Bidder Annual Cost¹ Estimated Consortium

Cost²

D&P Communications $127,500 $51,000

Merit Network $114,771 $57,833.40

Spectrum/Charter³ $95,250 $38,100

¹Annual cost reflects the total anticipated cost of providing 2.5 Gbps of internet service during the months of July and August and 3 Gbps of internet service during the rest of the year. ²The estimated consortium cost represents the true cost of service to the Consortium if awarded the customary 60% USF discount. D&P Communications’ true costs are lower because they incorporate Distributed Denial of Service

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(DDoS) protection into their internet service, whereas this is an added cost with Merit Network that is not eligible for the USF discount. ³ Although Spectrum/Charter appears to be the lowest bidder, they failed to meet the minimum bid specifications as they are only able to provide a single connection point to the Consortium and do not offer DDoS service. Both of these raise significant concerns about the ability to maintain uninterrupted internet service to the Consortium membership, something that is critical to the instructional and operational activities of our school district members. After careful review of the proposals, it is recommended that the Board accept the proposal from D&P Communications for the provision of internet services for the 2017-2018 fiscal year. A draft copy of the proposed contract between the LISD and D&P Communications is included under separate enclosure for review. D&P Communications is being recommended due to its proposal being the lowest estimated cost to the Consortium when considering the anticipated USF discount. Furthermore, D&P has provided internet service to the Consortium for a number of years and the service level has been excellent. The recommendation is for the purchase of 2.5 Gbps for the months of July and August when internet service bandwidth demand is lower and 3 Gbps for the remainder of the year. However, the Consortium would like to have the opportunity to increase the bandwidth level in .5 Gbps increments during the course of the year as is necessary to accommodate the bandwidth needs of its members. D&P’s service rates for each bandwidth level are included in its proposal. Although an increase is unlikely to be necessary, administrative authority to do so will allow staff the flexibility to address needs within the confines of the USF procurement rules. Telephone Service (LISD only)

Bidder Annual Estimated Cost¹

D&P Communications $28,674.40

Merit Network² $10,321.90

¹Actual costs are unknown as cost is based on phone service usage. ²Although Merit Network appears to be the lowest bidder, they failed to meet the minimum bid specifications as they did not bid analog lines which are necessary for the operation of the LISD’s current building security system and fax lines. Furthermore, Merit Network failed to bid the requested number of direct inward dialing lines, which are required by the LISD. After careful review of the proposals, it is recommended that the Board accept the proposal from D&P Communications for the provision of telephone service for the 2017-2018 fiscal year. A draft copy of the proposed contract between the LISD and D&P Communications is included under separate enclosure for review. D&P Communications is being recommended due to its proposal being the lowest estimated cost to the Consortium when considering that the other bidder

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failed to meet the LISD’s required specifications as set forth in its request for proposals. Furthermore, D&P has provided telephone service to the LISD for a number of years and the service level has been excellent. Satellite Internet Service (LISD only)

Bidder Annual Estimated Cost

D&P Communications $599.40

The LISD provides satellite internet service to its classrooms at the Hope Community Center. D&P Communications was the only respondent offering to provide satellite internet services to the Hope Community Center. D&P has provided satellite internet service to the Hope Community Center for a number of years, and the service has been excellent. Furthermore, D&P’s fee for the service has not changed over the course of the past three years. Thus, although only one bid was received, it is recommended that the Board accept the proposal from D&P Communications for the provision of satellite internet service for the 2017-2018 fiscal year. The provision of satellite internet service is included in the internet services agreement between the LISD and D&P Communications which is included under separate enclosures. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the Board of Education accept the proposals from D&P

Communications, Inc. for the provision of internet service, telephone service, and

satellite internet service for the 2017-2018 fiscal year and authorize the

Superintendent to enter into contracts with D&P Communications for provision of

the internet, telephone, and satellite internet services and to file the necessary

documents to obtain USF discounts. The Board also authorizes the

Superintendent to increase and decrease the internet service bandwidth levels

as is necessary to meet the needs of the Lenawee/Monroe Technology

Consortium membership.

Moved by: ____________________ Supported by: ____________________

Approve USF Service Contracts


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Facilities Updates 1. LISD TECH Center East Building and Stubnitz HVAC System Improvements Update (Tom Kasefang) At the March 2017 LISD Board of Education meeting, the Board authorized staff to develop specifications and seek bids from qualified contractors for HVAC systems improvements at the LISD TECH Center East Building and Stubnitz Environmental Education Center. Mende Engineering Solutions recommended the following HVAC improvements: LISD TECH Center East Building: Replace the existing boilers and unit ventilator equipment with new high efficiency boilers and unit ventilator, and replace the shop area make-up air units with appropriately sized equipment for the areas served. The estimated cost was $325,000. Stubnitz Environmental Education Center: Replace the existing air handling unit and condenser with multiple high efficiency furnaces and a direct expansion air conditioning unit. The estimated cost was $46,000. LISD TECH Center East Building update: On April 7, 2017, Mende Engineering reported that available information regarding the electrical system in the LISD TECH Center East Building “is limited and unreliable”. The State of Michigan Bureau of Construction Codes requires detailed information when modifying the electrical loads of a building. Since the actual electrical load of the LISD TECH Center East Building is unknown, Mende Engineering is recommending the electrical panels be metered and recorded for a 30-day period. Once the 30-day power recording is complete, Mende Engineering will proceed with the design documents for the LISD TECH Center EAST Building HVAC system. Unfortunately, this delay will result in a postponement of the LISD TECH Center East Building HVAC project until the summer of 2018. Currently, there is a ten week lead time for equipment delivery once an order is placed. When factoring in this 30 day delay, contractors would not have adequate time to complete the project by the start of school year. LISD staff will continue preparing the bid documents and plan to seek bids for the TECH Center East Building HVAC improvement after January 2018. Stubnitz Environmental Education Center update: A total of four local contractors attended a mandatory pre-bid meeting on April 11, 2017, at the Stubnitz Environmental Education Center.

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LISD staff received a total of three bids for the Stubnitz HVAC project which are shown below. A written recommendation from Mende Engineering Solutions is included under separate enclosure.

2017 LISD Stubnitz Environmental Education Center (SEEC) HVAC Improvement Project

Bid Results

Company Base Bid Performance

Bond Total Bid Amount

Adrian Mechanical $ 68,630.00 $ 700.00 $ 69,330.00

Core Mechanical $ 63,400.00 $ 1,325.00 $ 64,725.00

JC Mechanical $ 73,810.00 $ 1,800.00 $ 75,610.00

Core Mechanical Inc., Ottawa Lake, Michigan, submitted the low bid in the amount of $64,725 including a performance bond. The LISD and the City of Adrian have an agreement which includes provisions for shared building usage and shared capital improvement cost. The City of Adrian’s portion of the total capital improvement cost is 25% with the LISD paying 75%. LISD staff have shared these bid results with the City of Adrian. Mende Engineering and LISD staff have reviewed the bids and recommend accepting the low bid from Core Mechanical Inc. in the amount of $64,725 for improvements to the Stubnitz Environmental Education Center HVAC system. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the LISD Board of Education accept the low bid from

Core Mechanical Inc, in the amount of $64,725 for improvements to the Stubnitz

Environmental Education Center HVAC system.

Moved by Supported by

Approve Stubnitz HVAC Bid YES NO Germond Approved Hartley Disapproved Dillon No Action Vogel Tabled Pray

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Staff Resources 1. Personnel Update

(Dan Garno)

Name Position Compensation / Other Approval

Term

Caroline Atkinson Volunteer – Payback for Education

N/A 5/10/17

Steven Ayne Volunteer- LISD TECH Center

N/A 5/10/17

Luke Barnett Volunteer- Fine Arts Festival

N/A 5/10/17

Emilie Beach Volunteer – Payback for Education

N/A 5/10/17

Jolene Bills Volunteer – Payback for Education

N/A 5/10/17

Justin Butts Volunteer – Payback for Education

N/A 5/10/17

Martiza Cabrera Volunteer – Payback for Education

N/A 5/10/17

Cynthia Cornett Volunteer – Payback for Education

N/A 5/10/17

Brian Court Volunteer- Fine Arts Festival

N/A 5/10/17

Michael Crafts Volunteer – Payback for Education

N/A 5/10/17

Jonathan Crayne Volunteer- Fine Arts Festival

N/A 5/10/17

Christopher Dubbs Volunteer – Payback for Education

N/A 5/10/17

Jason Ely Volunteer- Fine Arts Festival

N/A 5/10/17

Anne Flora Volunteer- Fine Arts Festival

N/A 5/10/17

Jesse Geer Volunteer- Fine Arts Festival

N/A 5/10/17

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Term

Christy Grondin Volunteer- Payback for Education

N/A 5/10/17

Nicholas Hutchison Volunteer- LISD TECH Center

N/A 3/20/17-6/16/17

Jeffery Kass Volunteer- Fine Arts Festival

N/A 5/10/17

Renae Kempf Volunteer- Porter N/A 3/14/17-5/1/17

Bruce Kiesling Volunteer- Fine Arts Festival

N/A 5/10/17

Charla Lasley-Milks Volunteer – Payback for Education

N/A 5/10/17

Christine Lobkorich-Hanna

Volunteer – Payback for Education

N/A 5/10/17

Patrick Madziar Volunteer- SEEC N/A 3/1/17-6/1/17

Hannah Machado Volunteer- Fine Arts Festival

N/A 5/10/17

Scott Machniak Volunteer- LISD TECH Center

N/A 5/10/17

Katie Mann Volunteer- Fine Arts Festival

N/A 5/3/17-5/10/17

Martin Marks Volunteer- LISD TECH Center

N/A 5/10/17

Scott McCarley Volunteer- LISD TECH Center

N/A 5/10/17

Rob McClure Volunteer- Payback for Education

N/A 5/10/17

Julie McDowell Volunteer – Payback for Education

N/A 5/10/17

Leeann McMichael Volunteer- Fine Arts Festival

N/A 5/10/17

Anya Noveskey Volunteer – Payback for Education

N/A 5/10/17

Carrie Pennington Volunteer – Payback for Education

N/A 5/10/17

Amy Philp Volunteer- LISD TECH Center

N/A 5/10/17

Chris Sancho Volunteer- Fine Arts Festival

N/A 5/10/17

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Term

John Schuler III Volunteer – Payback for Education

N/A 5/10/17

Sebrena Smith-Moore

Volunteer- LISD TECH Center

N/A 4/1/17-6/30/17

Syliva Sotelo Volunteer – Payback for Education

N/A 5/10/17

Jennifer Stelzer Volunteer – Payback for Education

N/A 5/10/17

Irena Tobar Volunteer – Payback for Education

N/A 5/10/17

Mary Tommelein Volunteer – Payback for Education

N/A 5/10/17

Elizabeth Turgeon Volunteer- LISD TECH Center

N/A 3/28/19-6/30/17

Brian Woodcock Volunteer- LISD TECH Center

N/A 3/20/17-6/16/17

Kathy Campbell Coordinator/ Manager PD

Beginning base pay $50,192.00. Other compensation per Personnel Positions Book

2016-2017, 250 Days

Lisa Dunlap CTE Teacher Beginning base pay $68,904.00. Separate extra duty contract for up to $15,000.00. Other compensation per LVTEA Collective Bargaining Agreement.

2017-2018, 188 Days

David Hillard CTE Teacher Assistant

Beginning base pay $36,660.00. Contracted through a third party agency

2016-2017, 188 Days

Amy Hinckley Coordinator - Workforce Development

Beginning base pay $50,010.00. Other compensation per Personnel Positions Book.

2016-2017, 250 Days

Gary Kinne Sub Custodian Beginning base pay $11.57/Hour.

Continuous

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Term

Contracted through a third party agency.

Kristy Suiter LCEF Secretary Beginning base pay $17.20/Hour. Other compensation per Personnel Positions Book.

2016-2017, 220 Days

Laurie Steele Sub Bus Assistant

Beginning base pay $10.07/Hour. Other compensation per Personnel Positions Book.

Continuous

Jamie Buechele-Beasecker

Middle College Teacher

N/A. Per Staff Handbook Agreement.

LOA eff: 4/24/17-6/16/17

Travis Boring Teacher Assistant N/A. Per LIEA Collective Bargaining Agreement.

LOA eff: 4/17/17-4/18/17

Kelly Heidbreder LISD TV Production Mgr.


LOA eff: 6/14/17-8/7/17

Terri Marriott Secretary – Special Education


LOA eff: 5/3/17-6/30/17

RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended that the LISD Board of Education approve the employment

recommendations of the Superintendent as presented above.

Moved by: ____________________ Supported by: _____________________

Approve Employment Recommendations YES NO

Germond Approved Hartley Disapproved Dillon No Action Vogel Tabled Pray

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2. Separation of Employment

(Dan Garno)

Name Position Reason Separation Date

Merle Church Custodian Resigned 3/23/2017

Bea Cuthbertson Adult Learning Services Secretary

Resigned 4/21/2017

Christopher Dotson Assistant Principal

Resigned 6/30/2017

Diane Santus Health Care Assistant

Resigned 5/31/2017

3. Update on Position Vacancies

(Dan Garno)

Summary: The following position vacancies exist at this time in the District. Each time a position becomes vacant a thorough evaluation ensues as to whether the position needs to be filled or whether it could be combined with another position(s). During this time of budget instability, these positions are being evaluated even more thoroughly. Instruction and General Services

One Systems Manager. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

One Technology Support Specialist. This permanent, full-time position is available due to the need for IT support for the CTE programs. The position has been posted and applications are being accepted.

One Teacher Assistant. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

Special Education & Strategic Initiatives

Two Health Care Assistants. These permanent, part-time positions are available due to a reassignment and due to additional student needs. The positions have been posted and applications are being accepted.

One Teacher Consultant for the Deaf and Hard of Hearing. The permanent, part-time position has been posted and applications are being accepted.

One Special Education Supervisor. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

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One Special Education Teacher. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

One Special Education Teacher Assistant. This permanent, full-time position is available due to a reassignment. The position has been posted and applications are being accepted.

One Sign Language Interpreter. This permanent, full-time position is available due to a resignation. The position has been posted and applications are being accepted.

One Regional Secretary. This permanent, full-time position is available due to a retirement. The position has been posted and applications are being accepted.

One Parent Educator. This temporary, part-time position is available for the summer only. The position has been posted and applications are being accepted.

Administrative Services

One Bus Assistant. This temporary, part-time position is available due to a reassignment. The position has been posted and applications are being accepted.

One Maintenance Mechanic. This permanent, full-time position is available due to a reassignment and will be filled through a third-party agency. The position has been posted and applications are being accepted.

One Custodian. This permanent, full-time position is available due to a resignation and will be filled through a third-party agency. The position has been posted and applications are being accepted.

One Coordinator – Community Relations. This permanent, full-time position is available due to a retirement. The position has been posted and applications are being accepted.

One Director – Lenawee Cradle to Career. This permanent, part-time position is available due to a retirement. The position has been posted and applications are being accepted.

4. Annual Staff Recognition Awards and Reception Reminder (Julie Emmons) Just a reminder that the 33rd annual LISD Staff Recognition Awards Program will be held on June 2, 2017, from 1:00 – 3:00 p.m. at Madison Schools Performing Arts Center. A dessert social will follow the Staff Recognition Awards Program. A special “thank you” to Madison Schools for their generosity this year for once again allowing the LISD to use their Performing Arts Center. Members of the LISD Board of Education are invited to attend, so please mark your calendars as we hope to have you join us for this special event. Please notify Janine Decker at 517-265-1627 if you plan to attend.

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5. Lenawee County Health Insurance Consortium Considers Quotes for 2017-2018

(Julie Emmons)

Beginning in 2012, under the management of the LISD, stakeholder groups representing our Lenawee County public schools formed the Lenawee County Insurance Consortium (LCIC). All Lenawee County public school districts agreed to collectively bid and purchase their health insurance plans through the LCIC. The consortium concept was designed to save money for the school districts and their employees on the health insurance premium cost. The majority of the savings realized was expected to provide premium co-pay reductions to employees, rather than saving district premium cost. However, the success of the LCIC has at times achieved lower insurance premium costs than even the State and employer cost caps. Therefore, some savings for the school districts has been achieved beyond the savings to their employees. With the current districts and employee groups enrolled in the LCIC, it is estimated that employees throughout Lenawee County have saved as much as $6.3 million in premium costs since the inception of the LCIC in 2012. The Consortium would not have been possible without a willingness of stakeholders to come together to work on this initiative. Participation by public school districts employees, their district school boards, representatives from the public school education associations, Michigan Education Association, and the participating insurance companies, made this opportunity to save employees significant dollars a reality. We are especially proud of this accomplishment as the LCIC is one of only a very few successful public school consortiums in the State of Michigan. These savings stay in employee’s paychecks and are available to be spent at their discretion, which is a significant financial benefit to Lenawee County as a whole when the money is spent here. The LISD also serves as the fiscal agent for the LCIC. In compliance with Public Act 152, all State of Michigan public entities are required to bid for health insurance. Therefore, on behalf of the LCIC, LISD staff are currently in the process of seeking bids on health insurance plans that would be effective July 1, 2017, for the 2017-2018 work year. Once bids are received, the information will be submitted to the LCIC Steering Committee. The LCIC Steering Committee is comprised of five members of the LCIC Governing Board. The LCIC Governing Board is comprised of a representative from each of the 12 local school districts. The Steering Committee makes a recommendation to the Governing Board on which plan bid(s) should be offered to the participating schools districts. The Governing Board further reviews the bid recommendations and votes on which health insurance plan(s) to make available for LCIC members. Once the Governing Board approves the plan(s), communication is sent to all local districts informing them of which plan options will be available for the upcoming 2016-2017 work year.

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The LISD is excited to continue providing this collaborative opportunity for all Lenawee County public school districts and for the benefit of the local economy. We will keep the Board updated with any new information regarding the activities of the LCIC.

6. LISD Contract Labor Recommendation for 2017-2018 (Dan Garno)

As reported at the April 10, 2017, Board meeting, at the request of the Lenawee County Superintendents’ Association (LCSA), the LISD solicited proposals for the provision of contracted labor services for the 2017-2018 school year. Proposals were received from Professional Educational Services Group, LLC (PESG), EDUStaff, LLC (EDUStaff) and PCMI. Fees proposed are as follows:

Position Classification PESG EDUStaff¹ PCMI²

Substitute Teachers & Paraprofessionals 17.90% 18% 23%

Custodian/Maintenance 23% 23% 28.19%

Food Service 19% 19% 28.19%

Transportation/Drivers/Aides 23% 24% 25-30%

Coaches 12.5% 17% 20.69%

Security 20% 20% 20.19-28.19%

Aquatic 20% 20% 20.19-28.19%

Hourly, Non-Substitute Positions 15% 17% 20.19-28.19%

Administrative Salaried ($20K - $34,999) 15% 17% 20.19-28.19%

Administrative Salaried Exempt ($35,000 or more) 11% 13% 20.19-28.19%

¹ EDUStaff will assess an hourly fee ($35 offsite and $75 onsite) for the recruitment, screening, and selection process as well as on-site evaluation of non-substitute teacher personnel, which is in addition to the percentage fee attributable to the position. PESG and PCMI indicated that these services were included in their base fees. ²PCMI offered a percentage range for most classifications indicating that the actual percentage would be based on the job description and associated liability. PCMI offered minimal discounts for (1) a multi-year contract commitment and (2) if the LISD and all 11 constituent districts were to contract with them for a period of five years. When considering the offered discounts, PESG and EDUStaff still offered lower fees. Substitute Teacher and Paraprofessional Fill Rates and Strategies EduStaff’s proposal stated that on May 18, 2016, it had a substitute position fill rate of 92.1%. It is assumed that this represents EduStaff’s highest daily fill rate from the recent past as it is the only rate identified in its proposal. EduStaff did indicate that its fill rate was consistently between two and five percent higher

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than its competitors, however they did not indicate how they arrived at that conclusion. EduStaff indicated that it would develop a comprehensive advertising and recruiting plan for each partnering school district and included a copy of the plan that was created for Adrian Public Schools. PESG’s proposal stated that during the 2014-2015 fiscal year, it maintained a statewide position fill rate of 97%. Notably, PESG indicates that their fill rate also includes non-substitute positions. Furthermore, being that the most recent fill rate provided is two years old, it can be assumed that PESG’s fill rate has declined since that time. PESG also indicated that its fill rate was both “industry-leading” and “competitive” with similar service providers. PESG offers a fill rate incentive program which offers monetary benefits to those substitutes who accept more jobs. Participation in the program is voluntary and the added costs of such are passed along to the district. PESG also offer a guaranteed fill rate of 95% to those districts who participate in their fill rate incentive programs, which results in a reduction of the administrative fee equivalent to the difference between 95% and the actual fill rate percentage (i.e. if the fill rate is 93%, the discount is 2%). PCMI did not include information in its proposal about its current or historic substitute fill rates. PCMI indicated that if selected, it would utilize a comprehensive partnership program developed in partnership with the district to recruit for new employees, including substitutes. Potential Fee Adjustments All three respondents include language in their contracts that allow for a fee adjustment proportional to any increase in state or federal employment taxes (PESG and EDUStaff limit this to any increase in excess of .5%, whereas PCMI limits the actual increase amount to .25% per year). All three respondents have indicated that any penalties or fees associated with a district’s decision to violate the Patient Protection and Affordable Care Act would be passed on to the district (i.e. requiring a contracted staff member to work in excess of the time allowed under the PPACA absent the provision of health insurance). All three respondents offer voluntary health insurance programs for eligible staff members. EDUStaff has indicated that the district would be assessed a monthly fee of $1 per enrolled staff member, whereas PESG would assess a monthly fee of $300 per employee (equivalent to their premium) and PCMI would assess the actual premium amount per employee. Additional information about the available health plans are included in the respondent’s proposals. Personnel Management System PESG and EDUStaff use the Aesop system for management of contracted staff, whereas, PCMI uses WillSub. PCMI has indicated that use of the WillSub system is included with their standard fees described above.

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EDUStaff has indicated that any fees associated with transitioning from PESG to EDUStaff would be assumed by EDUStaff. However, Aesop licensing/use fee would be the responsibility of participating districts, which was collectively $21,086.80 for the 2016-2017 fiscal year. As is the case for the current fiscal year 2016-2017, PESG has again indicated that because the total annual payroll amount for the ISD and constituents exceeds $3,000,000, PESG would reimburse participating districts all “substitute required” Aesop associated licensing/use fees (reimbursement would not apply for fees associated with “non-substitute required” fees). For the 2016-2017 fiscal year, Lenawee County districts paid a collective total of $17,920 to Frontline Technologies for “substitute required” use of the Aesop system. The LISD inquired with EDUStaff about their ability and/or willingness to offer a similar reimbursement model to what PESG has offered. EDUStaff indicated that they were unable to do so. Contractual Agreement Templates Pursuant to our request, each respondent provided a copy of their standard contract template. The contracts are fairly similar although PESG continues to include an exclusivity provision, which, for the first time, excludes certain positions. At our request, PESG has agreed to continue use of the more favorable language that was negotiated in the past, including the ability of a participating district to use a third party staffing agency for those positions which PESG is unable to fill and the elimination of any requirement that the district indemnify PESG. Copies of the full proposal received from each respondent are posted under separate enclosure for your review. The proposals contain additional information about each respondent’s candidate pool, strategies for maximizing fill rates, experience, and team. In addition, the following documents are included under separate enclosure that are being recommended for Board approval to be entered into for the LISD to be effective for the 2017-2018 fiscal year.

Master Contracting Agreement

2-Party Substitute Contracting Agreement

Substitute Contracting Agreement Addendum RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended the LISD Board approve the proposal from Professional

Educational Services Group, LLC (PESG) including the Master Contracting

Agreement, 2-Party Substitute Contracting Agreement, and Substitute

Contracting Agreement Addendum for the 2017-2018 fiscal year.

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Approve Bid for Contracted Labor Services


Transportation 1. Recommendation to Purchase School Buses for the 2017-2018 School Year

(Jaki Smith)

At the March 6, 2017, LISD Board meeting, the Board approved a request for LISD staff to develop specifications and seek bids for the purchase of school buses. Bids were received from two bus companies in response to the request for proposal (RFP) that was publicized. The two companies are: Midwest Transit Equipment of Kankakee Illinois, and Holland Bus Company of Holland Michigan. Base bids and alternate bids were included on the RFP. The LISD requested the base bid for one school bus with an alternate requested bid for the purchase of two school buses, and a second alternate bid request for three or more buses. Bid results demonstrated little cost savings if purchasing more than one bus. Bid results are as follows:

SCHOOL BUS PURCHASE BIDS 3/22/2017

Holland Bus Company (Bid did not meet specifications) Price for the Purchase and Delivery of One School Bus

Diesel Propane Gasoline Hybrid

2015, or newer, 54-passenger school bus with wheel chair lift

$ 97,197.00

$ 104,097.00

$ $94,197.00

$_No Bid __

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Alternate Bid One: Per School Bus Price for the Purchase and Delivery of Two Buses



$ 97,197.00

$ 104,097.00

$ 94,197.00

$_No Bid __

Alternate Bid Two: Per School Bus Price for the Purchase and Delivery of Three or More Buses.



$ 97,197.00

$ 104,097.00

$ 94,197.00

$_No Bid __

Midwest Transit Equipment Price for the Purchase and Delivery of One School Bus

Diesel Propane CNG Hybrid


$ 95,063.00

$ 98,799.00

$_No Bid __

$_No Bid __

Alternate Bid One: Per School Bus Price for the Purchase and Delivery of Two Buses



$ 95,063.00

$ 98,799.00

$ _No Bid __

$_No Bid __

Alternate Bid Two: Per School Bus Price for the Purchase and Delivery of Three or more Buses



$ 95,063.00

$ 98,799.00

$ _No Bid __

$_No Bid __

LISD staff continue to monitor alternative fuel bus performance to determine which fuel types provide the most cost effective options for the purchase of new buses. Fuel type options at this time include: diesel, propane, compressed natural gas (CNG), gasoline, and diesel-electric hybrid. The overall cost per mile for the diesel-electric hybrid buses has not proven to justify additional purchases of these fuel type buses at this time. In addition, no bids were received for hybrid buses.

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The LISD maintains two propane powered buses in the ongoing LISD bus study. Based on the average total cost per mile, the first propane bus placed in the study approximately six years ago has not proven to justify the higher purchase price for propane buses (propane 33 cents per mile vs. 17 cents per mile for diesel buses). It is uncertain if the recent and significant drop in diesel fuel cost will be sustained. At the time of purchasing the second propane bus four years ago, diesel fuel cost were proportionately higher than propane cost which justified replacing depreciated LISD buses with more propane fuel type buses. Therefore, based on the recent and significant drop in diesel fuel cost, the current higher purchase price of propane buses, and uncertainty of current diesel fuel cost vs. propane being sustained in the future, LISD staff recommend purchasing two new diesel buses from Midwest Transit Equipment for $95,063 each. This purchase will be paid out of the 2017-2018 school year budget and will help fulfill the ongoing bus replacement schedule. RECOMMENDED ACTION BY THE SUPERINTENDENT:

It is recommended the LISD Board of Education approve purchasing two new

diesel buses from Midwest Transit Equipment for $95,063.00 each for a total of

$190,126.


Approve Purchase of School Buses YES NO Germond Approved Hartley Disapproved Dillon No Action Vogel Tabled Pray

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Office of the Superintendent Reports 1. Lenawee Cradle to Career – Pathway to Success Update

(Ann Hinsdale-Knisel) The Lenawee Cradle to Career (C2C) Leadership Team met on April 18, 2017. Three recommendations were brought to the team by the Student Success Network – Reading by Third Grade and were approved to move forward to the Lenawee County Superintendents’ Association for action.

All PreK-5 building leadership teams utilize the MAISA GELN Essential School-Wide and Center-Wide Practices in Literacy as a guide to a) gauge the current literacy systems in place and b) improve the literacy systems implemented at the organizational level in order to develop the literacy skills of all children through effective school-wide practices.

All PreK-3 classroom teachers utilize the MAISA GELN Essential Practices in Literacy Instruction, K-3 & MAISA GELN Essential Practices in Literacy Instruction, Pre-K as a guide to a) reflect upon current instructional practices in literacy and b) support the literacy development of all students to read by third grade by implementing the ten research supported practices in daily literacy instruction.

All K-3 classrooms report (or upload into a warehouse) the fall and spring literacy assessment data for all K-3 students, including diagnostic assessment data for use in a) developing county-wide literacy supports b) summer learning experiences and c) evaluating the impact of district & county wide literacy initiatives.

One recommendation was brought forward to the team by the C2C Executive Committee to request all public districts and Lenawee Christian to administer the MiPHY Assessment for Grades 7, 9, 11 for school year 2017-2018. The recommendation was approved to move forward to the Lenawee County Superintendents’ Association for action. BRIGANCE Assessments, including the social/emotional component, are being administered in districts this month and next, and summer reading programming will be available in the Boys and Girls Club, YMCA, Blissfield, and Morenci schools and “Pop Ups” will be available in Britton and at the Porter Center.

2. LISD Pursues Resolution Agreement with US Department of Education’s Office of Civil Rights

(Mark Haag) On March 3, 2017, the LISD received notice from the US Department of Education’s Office of Civil Rights (OCR) that it would begin investigation of a

http://www.gomaisa.org/sites/default/files/School_and_Center_Level_Essentials_Pub_1.14.17.pdf

http://www.gomaisa.org/sites/default/files/School_and_Center_Level_Essentials_Pub_1.14.17.pdf

http://www.gomaisa.org/sites/default/files/K-3%20Literacy%20Essentials%203.2016.pdf

http://www.gomaisa.org/sites/default/files/K-3%20Literacy%20Essentials%203.2016.pdf

http://www.gomaisa.org/sites/default/files/Pre-K%20Literacy%20Essentials%203.2016.pdf

http://www.gomaisa.org/sites/default/files/Pre-K%20Literacy%20Essentials%203.2016.pdf

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complaint levied against the district for failure to maintain a public website that was accessible to persons with disabilities as is required by federal law for entities that receive federal funds. In an effort to avoid a formal investigation, the LISD requested OCR’s consideration of a voluntary resolution agreement, which would outline specific steps required of the LISD to come into compliance with the requirements of the law. These requirements are likely to include the development and adoption of a web accessibility policy, the identification of a web accessibility coordinator, undertaking an audit of the district’s public websites for accessibility, training of web content editors, and the correction of inaccessible items. A draft copy of the resolution agreement with the district’s preliminary proposed amendments is included under separate enclosure for review. In anticipation of a formal complaint and OCR investigation, the LISD began undertaking action last summer to become compliant. To date, the LISD has developed a web accessibility policy; commissioned the services of a website accessibility audit company, SiteImprove, to regularly monitor and audit the LISD website for compliance issues; made improvements to the website as are necessary for compliance; and conducted training for LISD web content editors. LISD staff are presently negotiating the terms of the resolution agreement with OCR and anticipate bringing a final version for Board review and approval to an upcoming Board meeting.

http://www.lisd.us/website-accessibility/

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ADJOURNMENT

69

Adjournment

Moved by , supported by that

the meeting be adjourned.


Meeting adjourned at __________ p.m.

70

Attachments

MINUTES OF THE LENAWEE INTERMEDIATE SCHOOL DISTRICT

BOARD OF EDUCATION MEETING:

Budget Review Meeting with Local Districts April 20, 2017, 6:00 p.m. LISD TECH Center

The meeting was called to order at 6:01 p.m. by Board President Richard Germond.

CALL TO ORDER

MEMBERS PRESENT: Richard Germond, James Hartley, Carrie Dillon, Robert Vogel, David Pray

MEMBERS ABSENT: None LOCAL DISTRICT REPRESENTATIVES PRESENT: Addison: none; Adrian: Kathy Westfall, Terry Sheehan, Bob Behnke; Blissfield: none; Britton Deerfield: Yvonne Thomas; Clinton: Jim Cracraft, Steve Clegg; Hudson: Mike Osborne; Madison: Ryan Rowe, Mark Swinehart, Ruben Villegas, Julie Ramos, Natasha Manchester; Morenci: Mike McAran, Erica Metcalf; Onsted: Todd Gentner, Steve Head; Sand Creek: Rich Gallatin, Sharon Smith; Tecumseh: Kimberly Amstutz-Wild, Kelly Coffin LISD STAFF PRESENT: Mark Haag, Kyle Griffith, Dan Garno, Theresa Soto, Jody Howard, Janine Decker, Nicholas Adams OTHERS PRESENT: none

Dinner was provided by Chef Jake Graf and the Culinary Arts Program students.

Moved by Hartley, supported by Dillon, that the LISD Board of Education set the agenda as presented. Yes: 5, No: 0; motion carried.

SET AGENDA

Comments from the Public none

PUBLIC COMMENT

Approve Previous Meeting Minutes and Financial Reports Moved by Pray, supported by Vogel, that the LISD Board of Education

approve/accept the following items:

Approve minutes of the April 10, 2017, Regular April Board Meeting;

Approve financial reports. Yes: 5, No: 0; motion carried.

APPROVE MEETING MINUTES & FINANCIAL REPORTS

LISD staff presented the LISD 2017-2018 Budgets. Additionally, considerations from the February 16, 2017 budget meeting were addressed. This presentation is available at the LISD Board Office. Considerations, questions and/or comments from District Representatives

General Services –– no additional questions

Special Education o What percentage of the 2,300+ Special Education students make up the

total student population in Lenawee County? Approx. 13% - the percentage has gone up a little in the last two years due to an increase in the number of preschool children receiving speech and language

2017-2018 LISD BUDGET REVIEW

PRESENTA-TION

LISD Board of Education Meeting: April 20, 2017 Page 2 of 3

services. o What makes up the Restricted Funds Reimbursement line – money

generated by staff who do Medicare billing, and included, at one time, 5% of Boysville’s state funding that the LISD retained for coverage of LISD’s internal costs for processing funding requests, pupil auditing, and other costs associated with oversight and monitoring of the agreement (effective as of 7/1/1997 between LISD and Boysville).

Supt. Haag noted that LISD staff and local staff are working together to take a closer look at Medicaid billing in order make sure nothing is left on the table, and, as a result, have seen some positive trends.

Career Technical Education o Career Technical Education appears to be costing approximately $12-

13 per student. Is that a similar cost for other ISDs? Program costs are different to meet the needs of the students. I.e. Welding program costs are more than Marketing program costs. Supt. Haag said, unfortunately, there are no clear benchmarks or data on this, but he is willing to dig deeper.

Capital Projects/Internal Services o LISD would give consideration to a central date and location for future

MASB or School ADvance superintendent evaluation training. o Supt. Haag stated it was not clear what was meant by the consideration

expressed at the February 16, 2017, meeting - why districts have turned down the LISD budget in the past, but he thought that perhaps it may have been about large transfers to capital projects and it was not clear what the purpose was for doing so.

o Supt. Haag said that no transfer will be made to capital project funds for the 2017-18 year; however, he stated that it would not be feasible to do this every year – with the recently completed facilities audit, there were no red flags or ADA issues in the buildings that needed to be addressed next year.

o Renovations planned for 2017-18 – East Building HVAC o Why does CTE earn so much more on investments than General

Services? Amounts are just projected numbers. Investments are laddered differently, as there may be more of an immediate need in CTE over General Services which could be longer-term investments.

Board Vice President Hartley commended the local superintendents and Supt. Haag for functioning effectively together - discussions and program development are taking place at the Superintendent level. Local district boards must pass a budget resolution in support of or disapproval of the LISD 2017-2018 budget by June 1, 2017, and forward it to the LISD Superintendent’s Office. If a local board does not support the LISD 2017-2018 budget, a reason must be sent to the LISD Superintendent’s Office along with the resolution.

LISD Board of Education Meeting: April 20, 2017 Page 3 of 3

Adjournment Moved by Dillon, supported by Vogel, that the meeting be adjourned. Yes: 5, No: 0; motion carried. Meeting adjourned at 7:34 p.m. _________________________________________ James Hartley, Secretary, LISD Board of Education

ADJOURN

2016-2017

First Revision Year-To-Date Percent of

Budget Actuals Budget

Revenues:

100 Local Sources 1,107,534$ 1,016,089$ 91.74%

300 State Sources 3,455,249 3,054,632 88.41%

400 Federal Sources 566,263 73,095 12.91%

Total Revenues 5,129,046 4,143,816 80.79%

500 Incoming Transfers & Other Transactions 730,912 178,473 24.42%

600 Fund Modifications 2,930,621 2,089,103 71.29%

Total Revenues, Incoming Transfers & Other 8,790,579 6,411,392 72.93%

110 Basic Program 614,022 403,509 65.72%

120 Added Needs 90,477 65,440 72.33%

Support Services

210 Pupil 280,614 197,205 70.28%

220 Instructional Staff 2,462,094 1,369,482 55.62%

230 General Administration 548,705 397,196 72.39%

240 School Administration 124,244 71,988 57.94%

250 Business 823,567 570,812 69.31%

260 Operations/Maintenance 272,153 173,781 63.85%

270 Transportation 14,200 2,007 14.13%

280 Central 1,709,915 999,387 58.45%

300 Community Service 662,970 444,580 67.06%

Total Expenditures 7,602,961 4,695,386 61.76%

400-600 Outgoing Transfers & Other Transactions 1,489,983 756,655 50.78%

Total Appropriated 9,092,944 5,452,041 59.96%

Excess Revenue (Appropriated) (302,365) 959,350

Beginning Fund Balance 4,211,853 4,211,853

Less: Committed Fund Balance - -

Non-Spendable & Unrestricted Fund Balance 3,909,488$ 5,171,204$

Instruction Expense

Lenawee Intermediate School District

General Fund Financial Data Report

For Period Ended March 31, 2017

Expenditures:

2016-2017



100 Local Sources 14,458,160$ 13,528,184$ 93.57%

300 State Sources 6,202,062 3,815,066 61.51%

400 Federal Sources 3,932,405 1,702,775 43.30%

Total Revenues 24,592,627 19,046,025 77.45%

500 Incoming Transfers & Other Transactions 620,000 332,726 53.67%

600 Fund Modifications 10,428 - 0.00%


Expenditures:

Instruction Expense

120 Added Needs 11,572,150 7,583,840 65.54%

Support Services

210 Pupil 7,816,182 4,707,064 60.22%

220 Instructional Staff 1,379,390 956,943 69.37%



250 Business 189,900 75,300 39.65%


270 Transportation 1,609,497 1,044,935 64.92%

280 Central 322,269 203,313 63.09%



400-600 Outgoing Transfers & Other Transactions 2,000,143 1,258,974 62.94%


Excess Revenue (Appropriated) (502,393) 3,034,191


Less: Future Local District Reimbursement 4,433,603 4,433,603

Non-Spendable & Restricted Fund Balance 1,286,081$ 4,822,664$


Special Education Data Report


Revenues:

2016-2017



Revenues:

100 Local Sources 10,018,675$ 9,324,579$ 93.07%

300 State Sources 884,600 612,316 69.22%

400 Federal Sources 220,620 125,037 56.68%

Total Revenues 11,123,895 10,061,932 90.45%

500 Incoming Transfers & Other Transactions 9,014 - 0.00%

600 Fund Modifications - - 0.00%


120 Added Needs 4,795,941 2,878,662 60.02%

Support Services

210 Pupil 801,736 586,986 73.21%

220 Instructional Staff 621,694 373,369 60.06%



250 Business 213,867 88,438 41.35%


270 Transportation 368,184 164,645 44.72%

280 Central 389,294 262,361 67.39%

290 Other 93,300 87,195 93.46%



400-600 Outgoing Transfers & Other Transactions 1,514,925 763,417 50.39%


Excess Revenue (Appropriated) 168,857 3,439,937


Less: Committed Fund Balance - -

Non-Spendable & Restricted Fund Balance 4,807,274$ 8,078,355$

Instruction Expense


Career Technical Education Data Report


Expenditures:

LENAWEE INTERMEDIATE SCHOOL DISTRICT

PROJECTED CASH FLOW

CONSORTIUM

GENERAL TECH COOP SPECIAL CAREER TECHNICAL

FUND FUND FUND EDUCATION EDUCATION TOTAL

BEGINNING BALANCE $638,101 $72,315.48 $14,129.08 $703,749.65 $216,911 $1,645,207

PLUS REVENUES* $728,624 $184,047 $36,879 $1,210,821 $97,227 $2,257,598

WORKING CAPITAL 1,366,725 256,363 51,008 1,914,570 314,138 3,902,805

LESS: EXPENDITURES 1,254,224 33,567 45,843 1,524,510 912,867 3,771,011

BEFORE TRANSFERS 112,501 222,795 5,165 390,061 (598,728) 131,794

TRANSFERS 186,952 0 0 (114,539) (72,412) 0

ENDING BALANCE $299,453 $222,795 $5,165 $275,521 ($671,141) $131,794

NOTES: Theresa Soto will be available 30 minutes prior to the beginning of the meeting

to review financial reports with LISD Board of Education members.

May-17

DATE: April 21, 2017/May 1, 2017

TO: Superintendent and Board of Education

FROM: Theresa Soto, Executive Director of Finance/Business Services

RE: Investment Analysis

Rate of Maturity

Bank Interest Amount Date

1. GENERAL SERVICES FUND

OLD NATIONAL TREASURY ACCOUNT 0.15% $3,000.00 N/A

OLD NATIONAL CASH MGMT. ACCOUNT 0.15% 647,332.85 N/A

MILAF - MAX 0.03% 25,509.63 N/A

MILAF+ 0.01% 3,931.38 N/A

FIRST FEDERAL-INSURED CASH SWEEP 0.40% 882,736.86 N/A

FIRST FEDERAL-CD 0.40% 108,626.36 07/27/18

$1,671,137.08

2. GENERAL SERVICES CAPITAL PROJECTS FUND

OLD NATIONAL CASH MGMT. ACCOUNT 0.15% $1,588,778.22 N/A

MILAF+ 0.01% 1,154.44 N/A

MILAF - MAX 0.03% 1,902.86 N/A

5/3 BUSINESS MGMT. ACCT. 2.05% 1,219,045.78 N/A

OLD NATIONAL INVESTMENT MGMT ACCT. 3.00% 345,222.31 N/A

$3,156,103.61

3. LENAWEE/MONROE CONSORTIUM TECHNOLOGY FUND

OLD NATIONAL CASH MGMT. ACCOUNT 0.15% $165,646.07 N/A

MILAF+ 0.01% 11,037.55 N/A

$176,683.62

4. HEALTH PLAN PURCHASING CONSORTIUM


4. COOPERATIVE FUND


AESOP CASH MGMT ACCT. 0.15% 31,835.41 N/A

$383,019.01

5. SPECIAL EDUCATION FUND


MILAF - MAX 0.03% 944.06 N/A

MILAF+ 0.01% 941.93 N/A

5/3 BUSINESS MGMT. ACCT. 2.05% 370,169.48 N/A

$8,667,691.35

6. SPECIAL EDUCATION CAPITAL PROJECTS FUND


FIRST FEDERAL-INSURED CASH SWEEP 0.40% 117,269.05 N/A

OLD NATIONAL INVESTMENT MGMT ACCT. 3.00% 674,976.36 N/A

$1,934,068.81

7. CAREER TECHNICAL EDUCATION FUND


COMERICA J-FUND 0.05% 222,617.60 N/A

MILAF + 0.01% 1,820.85 N/A

MILAF - MAX 0.03% 3,947.12 N/A

FIRST FEDERAL-INSURED CASH SWEEP 0.40% 2,115,161.70 N/A

$7,782,718.72

8. CAREER TECHNICAL EDUCATION CAPITAL PROJECTS FUND


HILLSDALE CO NATIONAL BANK-CD 1.07% 255,803.53 06/28/18

OLD NATIONAL INVESTMENT MGMT ACCT. 3.00% 1,754,227.43 N/A

$3,538,613.14

TOTAL INVESTED $27,320,165.77

board of education regular may board...

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