board of education spencer-van etten central … 7, 2020 boe agenda and packet.pdfdated: april 22,...

5/7/2020

A Executive Session - 6:30PM Enclosures

Regular Meeting Call to Order

Pledge to the flag

Agenda Changes

B Regular Reports

1 Administrative Reports

2 Superintendent's Report

3 President's Report

C Consent Items

1 Approve the Minutes of 4/22/2020 1

2 Approve the Instructional Support Min. of 4/15, 4/21 2

D Financial Reports

1 Receive Budget & Revenue Status 3

2 Transfer Report 4

3 Treasurers Report 5

4 Student Accounts 6

E Recommendations of the Superintendent 7

F Items for Board Action

1 Approve BOCES Technology Lease Resolution 8

2 Approve Cooperative Purchasing Resolution 9

3 Approve Food & Café Resolution 10

4 Approve Joint Bidding Resolution 11

5 Approve Capital Reserve Fund Resolution 12

6 Approve Revised Meeting Date - May 28 move to May 21, 2020

G Communications and Dates

May 21 - Next Board of Education Meeting

May 25 - Memorial Day

H Adjournment

Board of Education

AGENDA

Spencer-Van Etten Central School

SPENCER-VAN ETTEN CENTRAL SCHOOL DISTRICT APRIL 22, 2020

MIDDLE SCHOOL LIBRARY 7:00 PM & ZOOM

Members Present Via Zoom: Karen Johnson, Peter Johanns, Donna Mistler Members Absent: Sean Vallely, Matt Connor, Rick Rogers President: Don Johnson Administration: Diahann Hesler Administration Via Zoom: Debra Eichholtz District Clerk: Laurie Cooper

A. Regular Meeting Called to Order at 7:05 PM Pledge to the flag Agenda Changes – Add Budget Notice Resolution – D21

B. Special Report/Discussion 1. Budget Presentation - None

C. Consent Items 1. Approve the Minutes of 4/9/2020

Motion made by Peter Johanns, Second by Karen Johnson, 4/0 D. Items for Board Action

1. Approve Casting 1 vote per candidate for SSCTA BOCES Resolution Motion made by Peter Johanns, Second by Karen Johnson, 4/0

2. Approve 2020-2021 SSCTA BOCES Administrative Budget Resolution Motion made by Karen Johnson, Second by Donna Mistler, 4/0

3. Approve Policy 3120 – District Standards & Guidelines for Web Page Publishing 1st Reading 4. Approve Policy 4110 – Administrative Personnel 1st Reading 5. Approve Policy 4210 – Administrative Organization & Operation 1st Reading 6. Approve Policy 4220 – Administrative Authority 1st Reading 7. Approve Policy 4230 – District Committees 1st Reading 8. Approve Policy 4240 – Evaluation of the Superintendent & Other Administrative Staff 1st Reading 9. Approve Policy 4310 – Superintendent of Schools 1st Reading 10. Approve Policy 4320 – Superintendent-Board Relations 1st Reading 11. Approve Policy 5672 – Information Security Breach & Notification 1st Reading 12. Approve Policy 5674 – Data Networks & Security Access 1st Reading 13. Approve Policy 5675 – Student Grading Information Systems 1st Reading 14. Approve Policy 6410 – Staff Acceptable Use Policy 1st Reading 15. Approve Policy 6411 – Use of Email in the District 1st Reading 16. Approve Policy 7243 – Student Data Breaches 1st Reading 17. Approve Policy 7315 – Student Acceptable Use Policy (AUP) 1st Reading 18. Approve Policy 7316 – Student Use of Personal Technology 1st Reading 19. Approve Policy 8271 – Internet Safety/Internet Content Filtering 1st Reading

Motion made taking D3-D19, by Peter Johanns, Second by Karen Johnson, 4/0 20. Approve Architect LaBella

Motion made by Karen Johnson, Second by Donna Mistler, 4/0 21. Approve Budget Notice Resolution

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WHEREAS, in light of the situation that has been created by the COVID-19 pandemic, New York State Governor Andrew Cuomo has issued Executive Order No. 202.13 (“Continuing Temporary Suspension and Modification of Laws Relating to the Disaster Emergency”) on March 30, 2020 (the “Order”); and WHEREAS, the Order provides, in relevant part, that any school board election scheduled to take place in April or May of 2020 is postponed until at least June 1, 2020, subject to further directive as to the timing, location or manner of voting for such election; and WHEREAS, the New York State School Boards Association has obtained informal guidance from the Deputy Secretary for Education in New York that the Order was intended to cover not just school board “elections” but also school board “votes” in general (such as the District’s annual vote that had been scheduled to occur on May 19, 2020); and WHEREAS, the Board of Education of the District (the “Board”) wishes to empower the District Clerk to monitor the situation and to defer the pending initial publication of the District’s annual vote notice (or cease further publication of such notice, to the extent possible), until such time as further guidance is provided in accordance with the Order, and then to proceed as directed; NOW, THEREFORE, be it resolved that the District Clerk be, and hereby is, authorized and directed to monitor the events that are the subject of the Order, and to keep abreast of the future guidance that is anticipated to be delivered pursuant to the Order; and be it further RESOLVED, that the District Clerk shall, in the meantime, defer initial publication (or any further publication) of the District’s annual vote notice until such time as a date for the District’s annual vote has been established pursuant to the Order (or has otherwise been established by law or by another Executive Order), and then to proceed with such publication arrangements (including timing and frequency) as may be directed (without further action of the Board being necessary); and be it further RESOLVED, that this resolution shall take effect immediately. Dated: April 22, 2020

Motion made by Peter Johanns, Second by Donna Mistler, 4/0 E. Communications and Dates

May 7 - Next Board of Education meeting @ MS Library 7PM F. Executive Session

Motion to enter Executive Session at 7:12PM for pending legal matters made by Donna Mistler, Second by Peter Johanns, 4/0 Motion to exit Executive Session at 8:11PM made by Peter Johanns, Second by Donna Mistler, 4/0 Motion to adjourn meeting at 8:12PM made by Peter Johanns, Second by Donna Mistler, 4/0

Respectfully submitted,

Laurie Cooper

Laurie Cooper, District Clerk

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Committee Recommendations for Board of Education Review with Details (May 7, 2020)

Meeting Alt ID# Age Committee Grade Reason Decision Disability Recommended School

04/15/2020 2403052 5:7 CSE Kdg. Annual Review Classified Emotional Disturbance Spencer-Van Etten ElementarySchool

Program/Service Start Date End Date Ratio Freq. Period DurationResource Room Program 04/16/2020 04/15/2021 5:1 1 Daily 45 mins

04/15/2020 2403684 10:6 CSE 04 Annual Review Classified Multiple Disabilities Spencer-Van Etten ElementarySchool

Program/Service Start Date End Date Ratio Freq. Period DurationResource Room Program 04/16/2020 04/15/2021 5:1 1 Daily 30 minsSpecial Class - Language Arts 04/16/2020 04/15/2021 12:1 1 Daily 1 hrSpecial Class - Math 04/16/2020 04/15/2021 12:1 1 Daily 1 hrOccupational Therapy 04/16/2020 06/25/2020 Small Group 2 Weekly 30 minsOccupational Therapy 09/04/2020 04/15/2021 Small Group 1 Weekly 30 minsSpeech/Language Therapy 04/16/2020 04/15/2021 Small Group 2 Weekly 20 mins

04/15/2020 2403683 8:2 CSE 02 Annual Review Classified Learning Disability Spencer-Van Etten ElementarySchool

Program/Service Start Date End Date Ratio Freq. Period DurationResource Room Program 04/16/2020 04/15/2021 5:1 1 Daily 30 minsSpecial Class - Math 04/16/2020 04/15/2021 12:1+1 1 Daily 1 hrSpecial Class - Reading 04/16/2020 04/15/2021 12:1+1 1 Daily 1 hrOccupational Therapy 04/16/2020 04/15/2021 Small Group 2 Weekly 30 minsSpeech/Language Therapy 04/16/2020 04/15/2021 Small Group 2 Weekly 30 mins

04/15/2020 2403688 15:0 CSE 08 Annual Review Classified Emotional Disturbance Spencer-Van Etten Middle School

Program/Service Start Date End Date Ratio Freq. Period DurationConsultant Teacher Services 04/16/2020 04/15/2021 Indirect 1 Weekly 30 minsConsultant Teacher Services 04/16/2020 04/15/2021 Direct 5 Weekly 40 minsResource Room Program 04/16/2020 04/15/2021 5:1 1 Daily 40 mins

04/15/2020 2403611 7:8 CSE 02 Annual Review Classified Learning Disability Spencer-Van Etten ElementarySchool

Program/Service Start Date End Date Ratio Freq. Period DurationConsultant Teacher Services 04/16/2020 06/25/2020 Direct 1 Daily 30 minsConsultant Teacher Services 09/01/2020 04/16/2021 Direct 1 Daily 1 hrResource Room Program 04/16/2020 04/15/2021 5:1 1 Daily 30 minsSpecial Class - English 04/16/2020 06/25/2020 5:1 1 Daily 30 minsSpecial Class - Math 04/16/2020 04/15/2021 5:1 1 Daily 1 hr

04/15/2020 2402903 11:0 CSE 05 Initial Eligibility DeterminationMeeting

Ineligible Spencer-Van Etten Middle School

Report - Recommendations for BOE (v03b) w/o Student Name with Program Details - Printed 4/29/2020 3:16:40 PM page 1 of 2

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04/15/2020 2402903 11:0 Section 504 05 Initial Eligibility DeterminationMeeting

Section 504 Limited Major Life Activity Spencer-Van Etten Middle School

04/15/2020 2403685 9:10 CSE 04 Annual Review Declassified Speech or Language

Impairment Spencer-Van Etten ElementarySchool


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Committee Recommendations for Board of Education Review with Details (May 7, 2020)

Meeting Alt ID# Age Committee Grade Reason Decision Disability Recommended School

04/21/2020 2403662 16:4 CSE 10 Annual Review Classified Emotional Disturbance GST BOCES/ Phoenix Academy

Program/Service Start Date End Date Ratio Freq. Period DurationSpecial Class 04/22/2020 06/24/2020 6:1+1 5 Weekly 5 hrs 30 minsSpecial Class 09/04/2020 04/21/2021 8:1+1 5 Weekly 5 hrs 30 minsCounseling Services 04/22/2020 06/24/2020 Individual 1 Weekly 30 minsCounseling Services 04/22/2020 06/24/2020 Small Group 5 Weekly 30 minsCounseling Services 09/04/2020 04/21/2021 Individual 2 Weekly 30 minsCounseling Services 09/04/2020 04/21/2021 Small Group 2 Weekly 30 minsSpecial Class 07/06/2020 08/14/2020 8:1+1 5 Weekly 5 hrs 30 minsCounseling Services 07/06/2020 08/14/2020 Individual 2 Weekly 30 minsCounseling Services 07/06/2020 08/14/2020 Small Group 2 Weekly 30 mins

04/21/2020 2403062 15:5 CSE 10 Annual Review Classified Other Health Impairment GST BOCES/ Phoenix Academy

Program/Service Start Date End Date Ratio Freq. Period DurationSpecial Class 04/22/2020 04/21/2021 8:1+1 5 Weekly 5 hrsCounseling Services 04/22/2020 04/21/2021 Individual 1 Weekly 30 minsCounseling Services 04/22/2020 04/21/2021 Small Group 1 Weekly 30 mins

04/21/2020 2402377 11:9 CSE 06 Reevaluation/Annual Review Classified Emotional Disturbance GST BOCES/ Phoenix Academy

Program/Service Start Date End Date Ratio Freq. Period DurationSpecial Class 04/22/2020 04/21/2021 6:1+1 5 Weekly 5 hrs 30 minsPsychological Counseling Services 04/22/2020 04/21/2021 Individual 1 Weekly 30 minsPsychological Counseling Services 04/22/2020 04/21/2021 Small Group 3 Weekly 30 minsSpecial Class 07/06/2020 08/14/2020 6:1+1 5 Weekly 5 hrs 30 minsPsychological Counseling Services 07/06/2020 08/14/2020 Small Group 3 Weekly 30 minsPsychological Counseling Services 07/06/2020 08/14/2020 Individual 1 Weekly 30 mins

04/21/2020 2403317 12:9 CSE 06 Annual Review Classified Emotional Disturbance GST BOCES

Program/Service Start Date End Date Ratio Freq. Period DurationSpecial Class 04/22/2020 04/21/2021 8:1+1 1 Daily 5 hrsCounseling Services 04/22/2020 04/21/2021 Individual 1 Weekly 30 minsCounseling Services 04/22/2020 04/21/2021 Small Group 3 Weekly 30 mins

04/21/2020 2402378 12:1 CSE 06 Reevaluation/Annual Review Classified Learning Disability GST BOCES-Phoenix Academy Day Treatment

Program/Service Start Date End Date Ratio Freq. Period DurationSpecial Class 04/22/2020 04/21/2021 6:1+1 5 Weekly 5 hrs 30 minsCounseling 04/22/2020 04/21/2021 Individual 1 Weekly 30 minsCounseling 04/22/2020 04/21/2021 Small Group 5 Weekly 30 minsSpecial Class 07/06/2020 08/14/2020 6:1+1 5 Weekly 5 hrs 30 mins


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Counseling Services 07/06/2020 08/14/2020 Individual 1 Weekly 30 minsCounseling Services 07/06/2020 08/14/2020 Small Group 5 Weekly 30 mins


Program/Service Start Date End Date Ratio Freq. Period DurationSpecial Class 04/22/2020 04/21/2021 6:1+1 5 Weekly 5 hrsCounseling 04/22/2020 04/21/2021 Individual 1 Weekly 30 minsCounseling 04/22/2020 04/21/2021 Small Group 5 Weekly 30 minsSpecial Class 07/06/2020 08/14/2020 6:1+1 5 Weekly 5 hrsCounseling 07/06/2020 08/14/2020 Individual 1 Weekly 30 minsCounseling 07/06/2020 08/14/2020 Small Group 5 Weekly 30 mins

04/21/2020 2403483 15:7 CSE 09 Reevaluation/Annual Review Classified Emotional Disturbance GST BOCES/ Phoenix Academy

Program/Service Start Date End Date Ratio Freq. Period DurationSpecial Class 04/22/2020 06/24/2020 6:1+1 1 Daily 5 hrs 30 minsSpecial Class 09/04/2020 04/21/2021 8:1+1 1 Daily 5 hrs 30 minsPsychological Counseling Services 04/22/2020 04/21/2021 Individual 2 Weekly 30 minsPsychological Counseling Services 04/22/2020 04/21/2021 Small Group 2 Weekly 30 mins


Program/Service Start Date End Date Ratio Freq. Period DurationSpecial Class 04/22/2020 04/21/2021 6:1+1 5 Weekly 5 hrs 30 minsPsychological Counseling Services 04/22/2020 04/21/2021 Individual 1 Weekly 30 minsPsychological Counseling Services 04/22/2020 04/21/2021 Small Group 5 Weekly 30 minsSpecial Class 07/06/2020 08/14/2020 6:1+1 5 Weekly 5 hrs 30 minsPsychological Counseling Services 07/06/2020 08/14/2020 Small Group (5:1) 5 Weekly 30 minsPsychological Counseling Services 07/06/2020 08/14/2020 Individual 1 Weekly 30 mins


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7 Langford Street, Van Etten, New York 14889

Main Office: (607)589-7110

Spencer-Van Etten Elementary School

Matthew Stroup, Principal

To: Diahann Hesler, Superintendent

From: Matthew Stroup

Re: Recommendation for Shelly Benjamin- LTS Elementary Education

Date: April 27, 2020

I am pleased to recommend Shelly Benjamin for a Long Term Substitute teaching position in the

Elementary School. Shelly is currently the Elementary Library Teaching Assistant. Shelly would fill the

role of 3rd grade teacher Kim Flood as Kim goes on maternity leave. Shelly has been in the TA position

for over five years and Shelly has recently taken on leadership positions in our building. Shelly has

strong connections to the students and to the 3rd grade team, which will make this transition during

uncertain times easier. Shelly also has a thorough knowledge of Elementary School systems, which will

help her in this position.

I am certain that Shelly will be a great fit in this role, and I look forward to seeing her contributions to the

team.

Regards,

Matthew Stroup

Matthew Stroup

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WHEREAS, the Board of Education of the Spencer-Van Etten Central School District desires to

enter into a contract with the Greater Southern Tier BOCES in order for the GST BOCES to furnish

certain services to the District pursuant to Education Law 1950(4)(jj), those services

being: provision of instructional computers and related peripheral equipment.

BE IT RESOLVED that the Board of Education of the Spencer-Van Etten Central School District

agrees to enter into a contract together with the Greater Southern Tier BOCES for the provision of

said services to the District not to exceed $150,000 plus related borrowing fees, plus yearly

BOCES support during the term of the contract, subject to the approval of the Commissioner of

Education, for a period of 5 Years from the date said agreement is signed and furthermore, that the

Superintendent and President of the Board be authorized to execute all documents necessary to

effectuate this resolution.

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IMPORTANT MEMO

To: Participating Members

From: Deb Bestwick Cooperative Purchasing Agent

Date: April 23, 2020

Re: Adoption of BOCES Resolutions

Welcome to another year participating in the Cooperative Purchasing Service. As you know our bidding year begins on July 1, 2020, and therefore we must have certain documents in place in order to service your district. Enclosed are the new 2020-2021 Resolutions for the Delaware-Chenango-Madison-Otsego BOCES Cooperative Purchasing Service, along with a Generic Resolution.

Although the Resolutions may, at first glance, appear to be identical, each resolution has a different purpose. In order to eliminate any confusion, a description and explanation for each resolution is listed below:

Cooperative Purchasing Resolution: To be signed by districts participating in the full Cooperative Purchasing Service.

This resolution authorizes BOCES to award bids on behalf of the participating school districts.

Cafeteria Supplies and Food Bid Resolution: To be signed by districts participating in the Cooperative Food Bid. This resolution appoints a committee to act on the districts’ behalf and for the district to abide by the committee recommendations and award of bids.

Generic Resolution: To be signed by all districts. This resolution authorizes BOCES to act on the

behalf of the districts in the preparation, advertising, and tabulation of bids but specifies that bids are to be awarded by the individual districts’ Board of Education based on the information supplied by BOCES

The appropriate resolutions must be adopted and signed by your School Board and returned to us as soon as possible.

Districts that are cross contracting with the Service must also provide a signed Cross Contract Request Form, which should accompany the signed resolutions. If your district is not a component district of the DCMO BOCES, then we will need the Cross Contract Request from

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your district. This cross contract is signed by your District Superintendent and your BOCES Superintendent prior to being sent to the DCMO BOCES. Any questions or concerns please do not hesitate to call me at 607-335-1262. Thank you,

Deb Bestwick Deb Bestwick, CPPB

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RESOLUTION OF BOARD OF EDUCATION

COOPERATIVE PURCHASING

SCHOOL YEAR 2020-2021

WHEREAS, The Cooperative Purchasing Service is a plan of a number of public school districts in the Delaware-Chenango-Madison-Otsego BOCES Area in New York, to bid jointly equipment, supplies and contract items, and WHEREAS, The Central School named below is desirous of participating with other districts in the Delaware-Chenango-Madison-Otsego BOCES in the joint bidding of the items mentioned above as authorized by General Municipal Law, Section 119-o, and WHEREAS, The Central School named below wishes to appoint the Delaware-Chenango-Madison- Otsego BOCES to advertise for bid, accept, tabulate bids and award bids on their behalf; therefore BE IT RESOLVED, That the Board of Education of the Central School listed below hereby appoints the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications, and, BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below authorizes the Delaware- Chenango-Madison-Otsego BOCES to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and, BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below agrees to (1) assume its equitable share of the costs of the Cooperative Bidding; (2) abide by majority decisions of the participating districts; (3) abide by the Award of the BOCES Board; (4) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s).

CERTIFICATION OF DISTRICT CLERK

I, ___________________________________________, District Clerk of the ______________________________________ Central School Board of Education, hereby certifies that the above resolution was adopted by the required majority vote of the Board of Education at its meeting held on _______________. ____________________________________ ________________________ Signature of District Clerk Date

Attachment A 9


FOOD and CAFETERIA SUPPLIES

SCHOOL YEAR 2020-2021 WHEREAS, It is a plan of a number of public school districts in the Delaware-Chenango-Madison- Otsego BOCES Area in New York, to bid jointly Cafeteria supplies including but not limited to food and paper items, and WHEREAS, The Central School named below is desirous of participating with other districts in the Delaware-Chenango-Madison-Otsego BOCES Area in the joint bidding of the commodities mentioned above as authorized by General Municipal Law, Section 119-o, and WHEREAS, The Central School named below wishes to appoint a committee made up of participating schools to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids and awarding bids and reporting the results to the schools; therefore; BE IT RESOLVED, That the Board of Education of the Central School listed below hereby appoints the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications, and, BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below authorizes the above committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned commodities, and, BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below agrees to (1) assume its equitable share of the costs of the Cooperative Bidding; (2) abide by majority decisions of the participating districts on quality standards; (3) that it will award contracts according to the recommendations of the committee; (4) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s).


I, ___________________________________________, District Clerk of the ______________________________________ Central School Board of Education, hereby certifies that the above resolution was adopted by the required majority vote of the Board of Education at its meeting held on _______________. ____________________________________ ________________________ Signature of District Clerk Date

Attachment C

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GENERIC SCHOOL YEAR 2020-2021

WHEREAS, It is a plan of a number of public school districts in the Delaware-Chenango-Madison- Otsego BOCES Area in New York, to bid jointly equipment, supplies and contract items, and

WHEREAS, The Central School named below is desirous of participating with other districts in the Delaware-Chenango-Madison-Otsego BOCES Area in the joint bidding of the items mentioned above as authorized by General Municipal Law, Section 119-o, and

WHEREAS, The Central School named below wishes to appoint a committee made up of participating schools to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids and providing the information to their Board of Education who will make the awards; therefore

BE IT RESOLVED, That the Board of Education of the Central School listed below hereby appoints the Delaware-Chenango-Madison-Otsego BOCES to represent it in all matters relating above, and designates the Evening Sun Newspaper as the legal publication for all Cooperative Purchasing bid notifications and,

BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below authorizes the above committee to represent it in all matters leading up to the entering into a contract for the purchase of the above mentioned items, and,

BE IT FURTHER RESOLVED, That the Board of Education of the Central School listed below agrees to (1) abide by majority decisions of the participating districts on quality standards; (2) that it will award contracts based on information provided from the bid; (3) and that after the award of the bid it will conduct all negotiations directly with the successful bidder(s).


I, ___________________________________________, District Clerk of the

______________________________________ Central School Board of Education, hereby certifies that the above resolution was adopted by the required majority vote of the Board of Education at its meeting held on _______________.

____________________________________ ________________________ Signature of District Clerk Date

Attachment B

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Shall the Board of Education establish a capital reserve fund under the provisions of Education Law §3651(1)? The purpose of the fund is for construction, repair and reconstruction of capital improvements. The ultimate amount of the fund shall be $3,000,000. The probable term shall be ten years. The source from which funds will be obtained can include any or all of the following: Unappropriated fund balances from the general fund as determined by the Board of Education; State Aid related to expenditures from the capital reserve fund; interest income related to investment of monies in the fund; and any other additional monies thereafter authorized by the voters of the District.

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board of education spencer-van etten central … 7, 2020 boe agenda and packet.pdfdated: april 22,...

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