Board of Trustees Meeting Agenda

May 9, 2016 6:00p.m.

Location: Community Meeting Room Library Board members, please bring your e-meeting packet with you! Please notify Library Board Vice President Don Titus or Executive Director Lara Lorenzi, 610-933-3013 x123 llorenzi@ccls.org, by Monday morning if you are unable to attend the meeting. The meeting will be chaired by Don Titus. Mission: to provide access to information and services that address the educational, cultural and recreational needs of the community the library serves I. Call to order, roll II. Public welcome – All general public comments limited to 5 minutes III. Consent Agenda 2 minutes

a. Minutes b. Director’s Report c. Youth Services Report d. Adult Services Report e. Development Report f. Statistics g. Financials

IV. New Business - Discussion Items a. Presentation by Rebecca Krause Youth Services 10 minutes b. PASD Maintenance Agreement- Lauren Coy 5 minutes c. Foundation Report- Lauren Coy/ Mike English 5 minutes d. Baldacci follow-up report- Lauren Coy 5 minutes e. Other new business 5 minutes V. Old Business – Discussion Items a. Other old business? 5 minutes VI. Public Comments on Meeting – Limit 3 minutes per person VII. Executive Session – Move to Executive Session – to meet with an attorney or other professional advisor to discuss agency business, which, if discussed in public, would lead to the disclosure of information protected by law. VIII. Next meeting – Monday, June 14, 2016 /Adjournment

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Director’s Report submitted by: Lara Lorenzi May 2016 Library Board of Trustees Meeting Clarification:

• Clarification from April’s meeting regarding number of passports processed vs. income reported. I have spoken with Mark Pinto and Rebecca Livsey about this matter. What we are seeing is that depending on what date deposits are made and processed, determines which month the funds are reflected in the monthly financials. So if there were a lot of appointments at the end of the month and the deposit was made and processed in the following month, the income will not reflect accurately with the amount of passports.

Informational Updates: • Reminder: The Library will be closed on Monday May 30th for Memorial Day. • The 2016-2017 budget year will be the last cycle for LSTA grants for the foreseeable future. Due to the fact that these

are federal funds, the process has become extremely arduous for both the applicant and the state library/representatives to review and administer. In the future they will be focusing on competitive grants for workforce development and STEM. The development department will look into these opportunities as they are made available by the state.

• The library received funding from Charlestown Township the first week of May. This will be reflected in the May 2016 financials. The library has received funding from all of its appropriations.

• Board Openings: The Library Board will have 3 trustee positions to fill each with a 3 year term limit starting July 2, 2016. The call for trustees has been updated and posted. All interested applicants need to send a resume and cover letter to me and Dr. Alan Fegley. All details and contact information is listed on the posting. The last day applications will be accepted is Friday June 3, 2016. An interview date with the PASD Board will be determined at a later date.

Personnel Updates: • The passport agent open position has been filled and Brett will still be available occasionally to fill in when needed. • Maggie hired 2 new people for the circulation department and are where we want to be for staffing levels. • Temporary summer help will be hired to help the youth services department deal with the influx of patrons and

events/classes due to our summer reading program. 2 of the 3 opening have been filled. Facilities Update:

• Since the new locks and keys have been added to the upstairs bathrooms, the toilet clogging that had been a reoccurring issue does not seem to be a problem currently. We will keep the locks on the doors for the foreseeable future.

• The library has been contacted by the Chester County Office of Emergency Management, more specifically the Fire Marshalls office. They have asked to set up appointments with all the libraries in the Chester County Library System to visit the libraries and conduct fire and life safety inspections. They will be looking at the exterior as well as the interior of the building for any code violations or items we should change in order to reduce risk. They will generate a report and give it to the library. This inspection is free of charge for the library and PASD. I will be setting up an appointment with them soon, unless there are any objections. The report generated is just a measure to help the libraries and county building be as safe as possible. Questions or concerns, please let me know.

Statistical updates: Door Count:

• Door Count YTD: o July- April 2015 door count:: 112,538 o July-April 2016 door count:: 111,835

This is a -1% decrease from the previous year. • Door Count Current month:

o April 2015 door count:: 12,060

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o April 2016 door count:: 11,447 This is a -5% decrease from the previous year.

o March 2015 door count:: 11,206o March 2016 door count:: 11,191

This is a 0% change from the previous year.o February 2015 door count:: 9,534o February 2016 door count:: 9,835

This is a 3% increase from the previous year.

Chester County Library System Updates: • The next joint DLM/SAC meeting will be on Tuesday August 9, 2016 at Exton. A lite dinner will be served at 5:30pm

with the meetings starting promptly at 6pm.• The District agreement and budget were approved at the May 2016 DLM for the 2016/2017 year. The amount of

funds is subject to change depending on how the approved state budget ends up being.• We are still in the process of re-registering library cardholders. This is an important process for the library. Any

cardholders who have not reregistered with the library will be deleted from the system in January 2017. The systemhas been working on this project for the last 3 years. We will be generating an e-mail, letter, or calling activecardholders who have not re-registered to let them know that it needs to be taken care of in order for them to enjoyall the privileges of an active library card.

State Updates: State Aid: The library has received all of its state aid for the 2015-2016 year. Computer Updates:

• A new lease roll out will occur in June. Computer lease term will now be 4 years in duration rather than the 3 yearlease term that we have had previously. This will be a cost reduction for the system as a whole. The system has alsodecided to make changes to the hardware on the laptops covered in the lease, they will now have a standard dvd driverather than a blu-ray drive. This will save approx. $50 per laptop. That being said, if a blu-ray dvd drive is needed itcan be ordered.

• CCLS will also be instituting accountability measures for the delivery of computer lease equipment and have askedthat member libraries look into setting up staff accountability for any computer devises covered under the lease thatare removed from library premises.

Meetings Attended: Date Meeting/Outreach/Training 5/3 DLM- Exton

5/4 5/5

5/6 5/9

Meeting with Lauren Coy Communication Task Force Meeting Meeting with Rebecca Krause and Rebecca Livsey Meeting with Mike English Meeting with Mark Pinto Chester County Fund for Women and Girls Luncheon Meeting with Maggie Stanton

Youth Services Report for April 2016 May 2016 Board Meeting

Community Outreach & Partnerships

• Outreach to community schools and preschools: weekly, other occasions as they arise Programming-April Children

• Regular school-year programming was ongoing. • Special Programs:

o Open Season: Scared Silly Family Movie: April 8, 2016. o Backyard Animals, Saturday, April 23, 2016, 1:00 PM o Animal Colors, Saturday, April 23, 2016, 3:00 PM. o Block Party – New! We have now added Block Party events to our weekday programming on the first

and third Wednesday of the month as well as mornings of the second Saturday of the month through June.

Young Adult Attendance at Open Season: Scared Silly Movie Night. Future Programming-May 2016 Children’s Library

• Regular programming will run through most of May and end for the school year on May 26, 2016. • Goosebumps Family/Young Adult Movie: Tuesday, May 10, 2016, 6:00–7:30 PM. Rated PG, 103 minutes,

(2015). Children to Young Adults

• Children’s Theater Workshop for A Single Shard: Saturday, May 14, 10:00-11:00 AM. Ages 9 & up. The novel has been turned into a play being offered by People’s Light and Theatre this spring. Immerse yourself in the world of the Newbery Award-winning novel A Single Shard by Linda Sue Park. In this 60-minute, highly interactive theater workshop led by professional actor, Mary Elizabeth Scallen, use your body, voice, and imagination to step into the shoes of the honest and hard-working Tree-ear, his best friend Crane-man, his demanding boss, master potter Min, and his compassionate (and secret) benefactor, Min’s wife. Experience this joyful, richly-textured story as if it were happening to you. No need to read the story before you come to the workshop; all attendees will receive a free copy of the novel to keep. Registration required. Note: Stop in the library to enter a raffle to win two tickets to People’s Light and Theatre Company’s production of A Single Shard or a copy of the novel.

• Learn To Be A Magician: Saturday, May 14, 2:30-4:00 PM. Ages 8 & up. Have you ever wondered how magicians perform those baffling tricks? This hands-on workshop by magician Stuart Rudnick will teach you how to perform magic tricks. And the library will supply a “magic tool kit” for you to keep. Registration required.

Preparation Planning ongoing for Summer Events. Our five-week summer session will run from July 11-August 12.

Accessibility

• Children’s Library Displays. Created display for A Single Shard event, including Linda Sue Park’s books. Ongoing displays for the foreseeable future: On Meadowview Street books in support of Community Read theme, One Book Every Young Child featuring Will Hillenbrand for 2016. Book Displays: National Library Week, National Poetry Month, D.E.A.R. (Drop Everything and Read) Month, Math Awareness Month, Shakespeare Jubilee, Story Collections. Author Displays: S. Boynton, M. Henry, D. Adler, R.Roy, G. Base.

• Publicity for Programming: library calendar-both print and online, plus press releases for various online calendars and websites and local and surrounding area print media.

• Regular staffing of Circulation Desk: on as-needed daily basis and one Saturday per month.

Visiting Groups

• April 8: PACLC for story time. • April 22: Mom’s House: story time with crafts. • April 29: Phoenixville Area Children’s Learning Center: Two Block Parties at 9:30-10:15 AND 10:15-

11:00 AM. Represented Library Phoenixville Area School District Fit Kid Fest, Saturday April 2, 2016. 9:00-1:00 PM. Meetings

• Phoenixville Library Communication Leadership Team Meeting, Wednesday, April 6, 2:00 PM. • Teen Librarians County-wide Meeting, Tuesday, April 13, 2016, 2:00-4:00 PM at Chester County Library.

Statistics:

Programs/Activities/Visits Attendance/Individuals Preschool Programs Preschool 26 621 Children/Adults 1-2-3 Learn With Me 8 208 Children/Adults Block Party 3 41 Children/Adults Little Sprouts Nature Class 1 24 Children/Adults Family Music Class 1 24 Children/Adults Outreach 9 251 Children/Adults Visits Mom’s House: story time and craft 1 15 Children/Adults PACLC: Block Party, 3-year-olds 1 17 Children/Adults PACLC: Block Party, 4-year-olds 1 15 Children/Adults PACLC: Story time 1 33 Children/Adults HeadStart 1 9 Children/Adults School Age-included with Family Movie Young Adults Attendance at Movie Night 5 Young Adults Attendance at Backyard Animals 1 Young Adults All Ages Open Season: Scared Silly Family Movie 1 8 Children/Adults Animal Colors 1 43 Children/Adults Backyard Animals 1 31 Children/Adults Subtotal of Programming, April 2016 56 1,346 Children/Adults/Young Adults Additional Activities Visiting Groups without A Program PACLC: Preschool age 1 15 Children/Adults Valley Forge KinderHouse-School Age 1 23 Children/Adults Subtotal of Additional Activities 2 38 Children/Adults Total of Youth Programs & Activities 60 1,384 Children/Adults

Computer Usage Statistics for March 2016: Internet Stations-Individual Usage:

• Children’s, 399 users, plus “due to demand” additional usage of two laptops: 16.75 added hours, 11 users. Total children’s usage: 410 total users.

• Young Adult: 99 hours AWE Literacy Station Usage: 761 sessions, 357 total hours, 27-minute average session. Respectfully submitted, Rebecca F. Krause, Director of Youth and Young Adult Services May 2016

Adult Services Report

for

May 2016 Board Meeting

Regular Activities

Work Adult Circulation Desk Tuesdays 9 AM – 1 PM.

Work weekly passport application acceptance shifts and schedule appointments.

Staffed “Ask Here PA” online chat reference service 4/20 for one hour.

Meetings/Workshops

Mobile hotspot training with T-Mobile rep 4/4.

Volunteer Appreciation Luncheon 4/13.

Meeting (along with Rebecca K.) with Signature Audio Systems rep to obtain quote for

new Community Room sound system.

PARN (Phoenixville Area Resource Network) meeting 4/26.

Upcoming Special Programs/Events

Debut of weekly ESL Conversation Group 5/7.

“Living Off-the-Grid” with Steve Beebee, Community Eco Store 5/16.

“Improving Your Credit Score & Reaching Your Financial Goals” with Lauren Blei,

Citizens Bank 5/19.

“The PA 529 College Savings Plan” with Kelly Davis, Pennsylvania Treasury 5/23.

“Acoustic Guitar Concert” with Phoenixville Area Acoustic Jam Group & Many Rivers

5/26.

“Determined Spirit: The Story of Amelia Earhart” with Monica Hoffman, actress 5/31.

“AARP Smart Driver 2-Day Class” 6/2-3.

“Phoenixville in World War II” with Marion Piccolomini 6/2.

Program/Event/Other Planning

Planning for Adult Summer Reading Program.

April Passport Application Acceptance Statistics

Appointments 342

Income $10,105

vs. March

Appointments 387

Income $9,481

April Computer Use Statistics

Laptop Checkouts 136

Adult Internet Stations Individual Users 1,352

Mobile Printing Users 17

Mobile Hotspot Checkouts 8

April Program Statistics

Program Attendance

One-on-One Computer Tutoring appointments 5

“Microsoft & More” computer classes 7 (2 sessions)

Phoenixville Tech Group 14 (3 sessions)

Phoenixville Legal Outreach Clinic appointments 10

Career Success Group 24 (4 sessions)

Individual Job Counseling appointments 8

Phoenix Book Club 12

Phoenix Fiction Writers 15 (2 sessions)

Movie Night: “Spotlight” 24

Yoga for Adults 3 (1 session)

“Valley Forge at 40…” 4/7 18

“Author Book Talk: Michael Tolle” 4/11 46

“The Colors of Spring: Coloring Event for Adults” 4/18 7

“All-Occasion Notecard Making Class for Adults” 4/19 6

“Backpacking & Wilderness Survival” presentation 4/21 18

“Backpacking & Wilderness Survival” hike 4/24 18

“The Beatles: Band of the Sixties” 4/25 34

“Open Mic Night for Writers” 4/28 28

Total Program Attendance: 297

Respectfully submitted,

Mark Pinto

Adult Services Director

April 2016 Development Report Lauren Coy

Meetings/Training/Events

a. Other Business a. Continual meetings with Lara Lorenzi b. Continual meetings with Mike English c. Attending weekly Rotary meetings d. Attending monthly Chamber of Commerce Meetings e. Attended Fundraising Program at CCLS

b. Grants

Applied for: a. PCHF - submitted

a. We requested $25,000 for operating expenses. b. We received $15,000 for 2016

1. $10,000 outright 2. Additional $5,000 in dollar for dollar match by 12/31/16 3. We received a gift of $5,500 from a new donor; we are

eligible for the matching from PCHF b. LSTA Grant - submitted

b. Applied for $5,000 for Mobile Technology c. Will find out in June/July 2016

c. A Novel Lunch with David Baldacci

a. Thursday, April 21st – 12:00pm – 2:00pm a. Columbia Station - Phoenixville b. $65 per person, includes autographed copy of his new book

(coming out April 19th) The Last Mile c. 100 people attended

d. Wine, Wit & Wisdom a. The date for next year’s WWW will be Thursday, October 20, 2016

a. Alternate date: November 3rd, per the request of the author and publicist

b. My proposal for this year’s WWW has been sent off and is being reviewed.

a. Pricing this year: $85/first time attendees; $125 repeat attendees

FUND ACTIVITY SUMMARY April 2016

Annual $ 13,922.49 Civic $ 365.02 Donations $ 15,427.88 Foundation/Grants $ 12,172.00 Matching Gift $ 150.00 Government $ 0.00 Memorial/Tribute $ 60.00 Name a Shelf $ 0.00 Restricted-children $ 539.00 Restricted-general $ 865.00 Special Events $ 55,018.10 TOTAL $ 98,519.49

3:26 PM 05/02/16 Cash Basis

Phoenixville Public Library Balance Sheet Prev Year Comparison

As of April 30, 2016

Page 1 of 1

Apr 30, 16 Apr 30, 15 $ Change % Change

ASSETS

Current Assets

Checking/Savings

100 · Phoenixville Federal Savings #1

100.1 · Operating Checking (040016792) 17,258.15 6,404.36 10,853.79 169.48%

100.2 · Operating Money Market 346,353.90 356,972.93 -10,619.03 -2.98%

100.3 · Operating Credit Card Receipts 19,499.45 17,954.97 1,544.48 8.6%

100.4 · El Puente 2,317.84 3,463.20 -1,145.36 -33.07%

Total 100 · Phoenixville Federal Savings #1 385,429.34 384,795.46 633.88 0.17%

105 · Petty Cash 500.00 500.00 0.00 0.0%

106 · Circulation Cash 500.00 500.00 0.00 0.0%

Total Checking/Savings 386,429.34 385,795.46 633.88 0.16%

Other Current Assets

130 · Prepaid Expenses 0.00 2,520.00 -2,520.00 -100.0%

Total Other Current Assets 0.00 2,520.00 -2,520.00 -100.0%

Total Current Assets 386,429.34 388,315.46 -1,886.12 -0.49%

Fixed Assets

150 · General Fixed Assets

150.1 · Leasehold Improvements

150.1.1 · 1999/2000 Addition 0.02 0.02 0.00 0.0%

150.1.2 · General 0.06 0.06 0.00 0.0%

Total 150.1 · Leasehold Improvements 0.08 0.08 0.00 0.0%

150.6 · Computer Equipment -0.12 -0.12 0.00 0.0%

150.8 · Furniture & Fixtures 0.28 0.28 0.00 0.0%

Total 150 · General Fixed Assets 0.24 0.24 0.00 0.0%

Total Fixed Assets 0.24 0.24 0.00 0.0%TOTAL ASSETS 386,429.58 388,315.70 -1,886.12 -0.49%

LIABILITIES & EQUITY

Liabilities

Current Liabilities 16,301.97 12,496.97 3,805.00 30.45%

Total Liabilities 16,301.97 12,496.97 3,805.00 30.45%

Equity 370,127.61 375,818.73 -5,691.12 -1.51%TOTAL LIABILITIES & EQUITY 386,429.58 388,315.70 -1,886.12 -0.49%

3:21 PM 05/02/16 Cash Basis

Phoenixville Public Library Profit & Loss Budget vs. Actual

July 2015 through April 2016

Page 1 of 4

Jul '15 - Apr 16 Budget $ Over Budget % of Budget

Ordinary Income/Expense

Income

400 · Appropriations

400.1 · Appropriation - P.A.S.D. 544,417.00 544,417.00 0.00 100.0%

400.2 · Appropriation - County 72,032.00 70,000.00 2,032.00 102.9%

400.3 · Appropriation - State 87,765.00 85,000.00 2,765.00 103.25%

400.4 · Appropriation - Charlestown Tws 0.00 5,500.00 -5,500.00 0.0%

400.5 · Appropriation - Schuylkill Twp 1,500.00 1,500.00 0.00 100.0%

Total 400 · Appropriations 705,714.00 706,417.00 -703.00 99.9%

412 · Development Income

412.1 · Grants 12,172.00 50,000.00 -37,828.00 24.34%

412.2 · Projects/Events 55,018.10 50,000.00 5,018.10 110.04%

412.3 · Annual Appeal 13,922.49 15,000.00 -1,077.51 92.82%

412.4 · Donations

412.4.1 · Unrestricted 13,460.12 10,500.00 2,960.12 128.19%

412.4.2 · Restricted - General 865.00 10,000.00 -9,135.00 8.65%

412.4.3 · Restricted - Children's 539.00 10,000.00 -9,461.00 5.39%

412.4.5 · El Puente 563.76 0.00 563.76 100.0%

Total 412.4 · Donations 15,427.88 30,500.00 -15,072.12 50.58%

412.5 · Civic Organizations 365.02 1,500.00 -1,134.98 24.34%

Total 412 · Development Income 96,905.49 147,000.00 -50,094.51 65.92%

420 · Operations Income

420.1 · Fines 23,174.65 25,000.00 -1,825.35 92.7%

420.2 · Passport Applications 72,637.94 61,000.00 11,637.94 119.08%

420.3 · Interest 882.40 1,500.00 -617.60 58.83%

420.4 · Items Sold 2,856.25 6,500.00 -3,643.75 43.94%

420.5 · Lost Books 2,207.20 2,400.00 -192.80 91.97%

420.6 · Other (Copier, etc.) 5,245.33 5,000.00 245.33 104.91%

420.7 · Rentals/Community Room 137.50 0.00 137.50 100.0%

420.8 · Rentals/Collection

420.8.1 · Library Income 17,398.26 24,000.00 -6,601.74 72.49%

420.8.2 · PA Sales Tax 82.22 0.00 82.22 100.0%

Total 420.8 · Rentals/Collection 17,480.48 24,000.00 -6,519.52 72.84%

Total 420 · Operations Income 124,621.75 125,400.00 -778.25 99.38%

Total Income 927,241.24 978,817.00 -51,575.76 94.73%

Expense

500 · Adult Library

500.13 · Professional Develop. Material 1,090.80 745.00 345.80 146.42%

500.1 · Books

500.1.1 · Physical Books 25,575.25 32,600.00 -7,024.75 78.45%

500.1.2 · E-Books 2,192.81 4,700.00 -2,507.19 46.66%

Total 500.1 · Books 27,768.06 37,300.00 -9,531.94 74.45%

3:21 PM 05/02/16 Cash Basis

Phoenixville Public Library Profit & Loss Budget vs. Actual

July 2015 through April 2016

Page 2 of 4

Jul '15 - Apr 16 Budget $ Over Budget % of Budget

500.2 · Magazines & Newspapers 5,745.31 5,600.00 145.31 102.6%

500.3 · Audios 6,528.74 7,930.00 -1,401.26 82.33%

500.4 · Videos 7,695.90 9,925.00 -2,229.10 77.54%

500.5 · Software 637.00 1,000.00 -363.00 63.7%

500.6 · Reference 2,029.01 2,000.00 29.01 101.45%

500.7 · Programs - Adult 4,052.00 4,800.00 -748.00 84.42%

500.8 · Program Supplies - Adult 815.15 1,330.00 -514.85 61.29%

Total 500 · Adult Library 56,361.97 70,630.00 -14,268.03 79.8%

510 · Youth Library

510.1 · Books

510.1.1 · Physical Books 20,575.24 29,175.00 -8,599.76 70.52%

510.1.2 · E-Books 810.95 1,780.00 -969.05 45.56%

Total 510.1 · Books 21,386.19 30,955.00 -9,568.81 69.09%

510.2 · Magazines 672.01 900.00 -227.99 74.67%

510.3 · Audios 1,791.53 3,375.00 -1,583.47 53.08%

510.4 · Videos 5,020.35 6,000.00 -979.65 83.67%

510.5 · Software 934.86 1,000.00 -65.14 93.49%

510.7 · Programs - Children 4,756.85 8,000.00 -3,243.15 59.46%

510.8 · Program Supplies - Children 3,030.69 6,000.00 -2,969.31 50.51%

510.13 · Young Adult - All 3,511.58 4,000.00 -488.42 87.79%

510.14 · Programs - Young Adults 64.60 1,500.00 -1,435.40 4.31%

510.15 · Program Supplies - Young Adult 625.04 1,000.00 -374.96 62.5%

Total 510 · Youth Library 41,793.70 62,730.00 -20,936.30 66.63%

520 · Development Expense

520.8 · Donor Management 4,300.00 4,500.00 -200.00 95.56%

520.1 · Annual Appeal 5,405.00 7,500.00 -2,095.00 72.07%

520.3 · Special Events 25,984.79 20,000.00 5,984.79 129.92%

520.5 · Marketing 1,122.09 3,500.00 -2,377.91 32.06%

520.6 · Other 0.00 250.00 -250.00 0.0%

520.7 · El Puente Program 1,750.00 0.00 1,750.00 100.0%

Total 520 · Development Expense 38,561.88 35,750.00 2,811.88 107.87%

530 · Administration

530.1 · General

530.1.1 · Audit/Form 990 6,750.00 6,750.00 0.00 100.0%

530.1.2 · Library Board Expenses 3,109.33 2,599.00 510.33 119.64%

530.1.3 · Staff Development/Memberships 3,898.16 4,000.00 -101.84 97.45%

530.1.4 · Insurance 1,326.00 1,500.00 -174.00 88.4%

530.1.5 · Advertising 688.00 1,000.00 -312.00 68.8%

530.1.6 · Legal Expense 5.00 6,500.00 -6,495.00 0.08%

530.1.7 · Credit Card Fees 1,749.40 1,500.00 249.40 116.63%

530.1.8 · Marketing and Website 4,079.41 8,000.00 -3,920.59 50.99%

530.1.9 · Miscellaneous 115.45 400.00 -284.55 28.86%

3:21 PM 05/02/16 Cash Basis

Phoenixville Public Library Profit & Loss Budget vs. Actual

July 2015 through April 2016

Page 3 of 4

Jul '15 - Apr 16 Budget $ Over Budget % of Budget

Total 530.1 · General 21,720.75 32,249.00 -10,528.25 67.35%

540 · Utilities

540.1 · Electricity 15,458.97 16,000.00 -541.03 96.62%

540.2 · Gas 2,118.17 5,000.00 -2,881.83 42.36%

540.3 · Telephone 4,560.29 5,500.00 -939.71 82.91%

540.4 · Trash Collection 316.00 350.00 -34.00 90.29%

540.5 · Water & Sewer 1,059.34 1,500.00 -440.66 70.62%

Total 540 · Utilities 23,512.77 28,350.00 -4,837.23 82.94%

550 · Computer Expense

550.2 · Hardware 921.96 5,675.00 -4,753.04 16.25%

550.4 · Software 1,663.00 500.00 1,163.00 332.6%

550.5 · Software Maintenance 917.43 1,350.00 -432.57 67.96%

550.6 · Supplies 4,026.96 4,875.00 -848.04 82.6%

Total 550 · Computer Expense 7,529.35 12,400.00 -4,870.65 60.72%

560 · Other Supplies and Expense

560.1 · Collection Maintenance 4,964.08 6,000.00 -1,035.92 82.74%

560.2 · Library 4,167.21 5,000.00 -832.79 83.34%

560.3 · Office 2,980.19 5,000.00 -2,019.81 59.6%

560.4 · Postage 4,409.92 4,500.00 -90.08 98.0%

Total 560 · Other Supplies and Expense 16,521.40 20,500.00 -3,978.60 80.59%

570 · Equipment Leasing/Rental 5,149.04 6,000.00 -850.96 85.82%

580 · Buildings & Grounds

580.1 · Maintenance

580.1.1 · Buildings 0.00 500.00 -500.00 0.0%

580.1.2 · Grounds 90.00 1,000.00 -910.00 9.0%

Total 580.1 · Maintenance 90.00 1,500.00 -1,410.00 6.0%

580.5 · Janitorial Expense

580.5.1 · Service 12,720.00 16,000.00 -3,280.00 79.5%

580.5.2 · Supplies 2,778.98 3,500.00 -721.02 79.4%

Total 580.5 · Janitorial Expense 15,498.98 19,500.00 -4,001.02 79.48%

580.7 · Minor Improvements and Repairs 0.00 1,500.00 -1,500.00 0.0%

Total 580 · Buildings & Grounds 15,588.98 22,500.00 -6,911.02 69.28%

Total 530 · Administration 90,022.29 121,999.00 -31,976.71 73.79%

610 · Salaries & Benefits

610.1 · Salaries

610.1.1 · Full-Time 308,250.60 368,038.00 -59,787.40 83.76%

610.1.2 · Part-Time 80,838.97 106,570.00 -25,731.03 75.86%

610.1.3 · Passport Agents 10,580.14 10,400.00 180.14 101.73%

610.1.4 · Consultants 8,258.68 12,056.00 -3,797.32 68.5%

Total 610.1 · Salaries 407,928.39 497,064.00 -89,135.61 82.07%

610.2 · Social Security Expense 29,325.72 30,818.00 -1,492.28 95.16%

610.3 · Employee Benefit Expense 80,090.06 109,720.00 -29,629.94 73.0%

3:21 PM 05/02/16 Cash Basis

Phoenixville Public Library Profit & Loss Budget vs. Actual

July 2015 through April 2016

Page 4 of 4

Jul '15 - Apr 16 Budget $ Over Budget % of Budget

610.4 · Retirement Expense 40,786.82 50,106.00 -9,319.18 81.4%

Total 610 · Salaries & Benefits 558,130.99 687,708.00 -129,577.01 81.16%

Total Expense 784,870.83 978,817.00 -193,946.17 80.19%

Net Ordinary Income 142,370.41 0.00 142,370.41 100.0%

Other Income/Expense

Other Expense

750 · Non-Operating Expense

750.1 · Furniture, etc. 1,976.55 0.00 1,976.55 100.0%

Total 750 · Non-Operating Expense 1,976.55 0.00 1,976.55 100.0%

Total Other Expense 1,976.55 0.00 1,976.55 100.0%

Net Other Income -1,976.55 0.00 -1,976.55 100.0%Net Income 140,393.86 0.00 140,393.86 100.0%

Trustee Opening Announcement The Phoenixville Public Library currently seeks three (3) Trustees to be seated on its Board of Trustees beginning July 20165. As a Trustee, the successful applicants will be responsible for oversight of the library, serving on a board of nine (9). All three (3) positions fulfill a three (3) year term. As Trustees, the applicants are expected to act in the best interest of the Phoenixville Public Library, in promotion of and in furtherance of the Library’s Mission, which is to provide access to information and services that address the educational, cultural, and recreational needs of the community the library serves. The applicants are expected to familiarize themselves with the bylaws, policies, and operations of the library. Prior non-profit experience, particularly with regard to finance/accounting is preferred, but not required. Further information about the Phoenixville Public Library can be found on its website at www.phoenixvillelibrary.org. Criteria for Trustee

• Willingness to serve • Highly principled individual • Profile within the community • Ability to contribute time, talent and money • Personal/Professional accomplishments

Board Expectations Advocacy and Personal Involvement

• Board members are expected to be zealous advocates on our behalf, to be enthusiastic communicators of our mission and vision, and to play an integral role in our leadership.

• Board Meeting Attendance –Monthly meeting attendance of approximately 2.5 hours. • Committee Participation – Actively participate on one or more committees. • Recruitment – Identify strong candidates for committee work, community advocacy, or fund-raising

whom will represent Phoenixville Public Library. • Participation and attendance at all major fundraising events, currently one (1) per year. (This includes

purchasing tickets for all major events, possible donation of goods or services for the event.) Financial Expectations

• Annual Support – Make a personal annual gift at an appropriate level outside of major event attendance. Applications are due on or before June 3, 2016. Invited applicants will be expected to interview jointly with the Board of Library Trustees and Board of School Directors of the Phoenixville Area School District that date will be announced no later than June 6, 2016. Appointments to the Library Board shall be made by the Board of School Directors thereafter. Applications should be sent to both of the following: Dr. Alan Fegley, PASD Superintendent 386 City Line Avenue Phoenixville, PA 19460 fegleya@pasd.k12.pa.us

Lara Lorenzi, Executive Director Phoenixville Public Library 183 2nd Avenue Phoenixville, PA 19460 llorenzi@ccls.org

Applications should include a letter addressed to Ms. Lorenzi and Dr. Fegley explaining why the applicant wishes to be a Library Trustee and summarizing the applicant's qualifications and experience. Resumes and references are required.