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10-14-1939

Board of Trustees Meeting Minutes 1939-10-14 Board of Trustees Meeting Minutes 1939-10-14

Bowling Green State University

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267 Proceedings, Trustees Bowling Green

Ml- MANCS-TKOrr CO., TOLKIHl, OHIO—10"S"0 State

College September 27, I939 19

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Section 2. That this resolution shall go into immediate effect. PASSED this 27th day of September 1939.

Board of Trustees of Bowling Green S^ate University

Voting yes: Dr. Pedlow, Coriell, Mrs. Dwyer, Urschel and Dr. Johnston. Motion carried.

The following items were ordered written into the minutes as a matter of record:

Expense Vouchers

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Sen 690 697 A 690 699 700 701 702 703

?04 705

tember 11, 1939 Remington R^nd Inc

Froney & Company

707 703 709 710

711 712 713 714

Frank A. Keil Lumber Company Ohio State Reformatory The Baker & Taylor Company The Bostwick-Braun Company C. G. Heiby Hdwe. Cancelled TOTAL - MAINTENANCE Ohio State R formatory Wood County Republican Company TOTAL - ROTARY HEALTH

706 A. S, Barnes '& Company Bowling Green State University Kee Lox Manufacturing Company J. B. Lippincott Company Rand McNally & Company TOTAL - ROTARY BOOKSTORE The Conde Nast Publications Cousino Visual Education Service The Hankey Lumber & Building Company The Hub Grain Association TOTAL - ROTARY, LAB. FEES

C-4 7.03 C-ll 4.21 C-ll 14.60 E-8 36.00 E-8a 253.35 E-9 13.70 E-9 34.25

363.69 Health 47.50 11 12.50

60.00 Bookstore S6.06 ti 6.50 n 13.00 11 103.03 11 38.30

307.39 Lab. Fees 3.00 11 10.35

34.63 11

11 23.05 76.03

It was moved by Mr. Urschel and seconded by Dr. Johnston that the meeting adjoTirn to meet again at the call of the president. Voting yes: Dr. Pedlow, Coriell, Mrs. Dwyer, Urschel and Dr. Johnston. Motion carried. Meeting adjoxirned.

Attest:

President 'J^LLaxCl

Secretary

Board Minutes October 14, 1939

I The Board of Trustees of Bowling Green State University met in a regular

session in its office in the Administration Building at 2:00 o'clock p.m. on October 14, 1939. The members of the Board present were Dr. Edward B. Pedlow, president, Mr. E. E, Coriell, secretary, Mrs. Bessie S. Dwyer, treasurer, Mr. J. J. Urschel and Dr. II. J. Johnston. President F. J. Prout was also in attendance.

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The President reported to the Board the results of the bids for equipment for the Women's Physical Education Building and Natatorium received at two o'clock p.m. October 13, 1939. The secretary read the following communication Irom Mr. John P. Schooley, State Architect and Engineer:

Board of Trustees Bowling Green State University Bowling Green, Ohio

"October 13, 1939

Docket 1390-F Landscaping, Equipment, Bronze Tablets, Painting and Acoustic Treatment Women's Physical Education Bldg, Natatorium Bowling Green State University

268

Proceedings, Trustees Bowling Green State

College October 14, I939 19 MC KANUMBOUP CO.. TOLEDO. OHIO—103830

Gentlemen:

After a careful examination of the bids received today for the above project, I recommend that trie following bids be accepted.

Item 1. The Sterling a Welch Company 1225 Euclid Avenue, Cleveland, 0.

Contract for "Group A" - Furniture and Furnishings, for the sum of $3,525.00

Item 2. The Sterling & W^lch Company 1225 Euclid Avenue, Cleveland, 0.

Contract for "Group A-l" Pianos, for the sum of 0 453.00

Item 3

Contract for "Group A-2" - Rugs, for the sum of

Item 4.

The Sterling & Welch Company 1225 Euclid Avenue, Cleveland, 0.

$ 875.00

W. J. Gillespie 140 II. Main St., Bowling Green, 0.

Contract for "Group A-3" - Electrical Equipment, for the sum of $ 637.00

Item 5. Consolidated Supply Co., Division 332 Woodland Avenue, Columbus, 0.

Contract for "Group B" - Pupil's Movable Adjustable and Chair Units, for the sum of 0 689.50

Item 6. Alternate "A" -(Additional Pupil's movable, adjustable desk and chair units ADD $ 344.75

TOTAL 0 1034.25

Item 7. Durabilt S^eel Locker Co. Aurora, Illinois

Contract for "Group C" - Steel Lockers, for the sum of 0 2,126.30

Item 3. Erikeson's, Inc. 319 Erie St., Toledo, Ohio

Contract for "Group D" - Office Equipment, for the sum of $ 1,040.00

Item 10. Wing Electric Co. Worthington, Ohio

Contract for "Group E-l" - Hair Driers, for the sum of

Item 11.

645.00

The American Laundry Machinery Co. Norwood Station, Cincinnati, C.

Contract for "Group F" - Laundry Equipment, for the sum of $ 3,603«35

Item 13. Zahn Equipment & Supply Co. 243 II. High St., Columbus, Ohio

Contract for "Group II" - Maintenance Equipment, for the sum of $ 749.00

Item 14.

Item 15.

J. F. Edwards a Co. 1241 McKinley Ave., Columbus, 0.

Contract for "Group I" - Bronze Tablets for the sum of $ 179.00

Clinton M. '.Vest 721 N, Main St., Bowling Green, 0.

Contract for "Group J" - Painting Plastered Walls aid Ceilings, f or the sum of

Item 17.

0 1,200.00

Clinton M. West 721 N. Main St., Bowling Green, 0.

Contract for "Group K" - Acoustic Treatment for the sum of $ 395.00

I recommend the above as being the lowest aid best bids received on the re- spective branches of the work.

It is impossible for us to accept a bid on Item 9, Contract for Group E - Gymnasium and Pool Equipment, Item 19, Contract for Group L - Landscaping, as all of the bids ran over the estimated cost. It was also impossible to let Item 12, Con- tract for "Group G" - Venetian Blinds and Cloth Shades - as no bids were received for this item. It will be necessary to readvertise for all of the above items.

I leave to the discretion of the Board of Trustees the acceptance of Item 16 Alternate B - Painting Structural Steel and Roof Sheathing Exposed in Gymnasium Ceilings of Women's Physical Education Building or Item 18, Alternate "C" - Acoustic Treatment to Ceilings of Main Gymnasium and Auxiliary Gymnasium. Clint West who was recommended Items 15 and 17 is low bidder on both of the above alternates. His bid for Item 16 is $650.00 and his bid for Item 18 is $2,860.00.

If the above Rcommendations meet with your approval, kindly request the Director of Public Works to enter into contract with the sbove mentioned contractors in the named amounts. In addition, kindly issue certificates of availability of funds to cover the above in the stated amounts.

Very truly yours, (Sgd.) John r. Schooley

State Architect and Engineer

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269

Proceedings, Trustees Bowling Green MC M.V.NX3-TBOCP CQ„ TOLEDO, OBIQ— 10*S30

State College October 14, 1939 19

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It was moved by llr. Urschel and seconded by Dr. Johnston that the Board of Trustees accept the following items on the recommendation of the State Architect and that Mr. Carl Wahl, Director of Public Works, be directed to enter into contract with the following named contractors in the stated amounts:

Women's Physical Education Building and Patatorium, PWA Docket OH-I390-F

Item

Item

Item

Item

Item

Item

Ttem

Item

Item

Item

Item

Item

Item

Item

Votin

1 - The Sterling & Weleh Company, 1225 Euclid Avenue, Cleveland, Ohio Contract for "Group A" - Furniture aid Furnishings, for the sum of $3,525.00 2 - The Sterling & Welch Company, 1225 Euclid Avenue, Cleveland, Ohio Contract for "Group A-l" - Pianos, for the sum of $4-58.00 3 - The Sterling & Welch Company, 1225 Euclid Avenue, Cleveland, Ohio Contract for "Group A-2" - Rues, for the sum of $575.00 4 Co

- W. J. Gillespie, 140 II. Main St., Bowling Green, Ohio ntract for ""roup A-3" - Electrical Equipment, for the sum of $637.00

5 - Consolidated Supply Co., Division, 382 Woodland Avenue, Columbus, Ohio Contract for "Group B" - Pupil's Movable Adjustable and Chair Units, for the sura of $689.50 7 - D-irabilt Steel Lockor Co., Aurora, Illinois Contract for "Group C" - Steel Lockers, for the sum of $2,126.30 8 - Contract for "Group D" - Office Equipment, for the sum of $1,040.00 Eriksen's, Inc., 319 Erie Street, Toledo, Ohio 10 - Wing Electric Co., Worthington, Ohio Contract for "Group E-l" - Hair Driers, for the sum of $645.00 11 - The American Laundry Machinery Co., Norwood Station, Cincinnati, Ohio Coiitract for "Group F" - Laundry Equipment, for the sum of $3,603.35 13 - Zahn Equipment & Supply Co., 243 N. High Street, Columbus, Ohio Contract for "Group I TT" - I.laintenance Equipment, for the sum of $749.00 14 - J. F. Edwards &. Co., 1241 McKinley Avenue, Columbus, Ohio Contract for "Group I" - Bronze Tablets, for the sum of $179.00 15 - Clinton M. West, 721 P. Main St., Bowling Green, Ohio Contract for "Group J" - Painting Plastered Walls and Ceilinps, for the sum of $1,200.00 17 - Clinton M. West, 721 P. Main St., Bowling Green, Ohio Contract for "Group K" - Acoustic Treatment, for the sum of $395.00 13 - Alternate "C" - Acoustic Treatment to Ceiling of Main Gymnasium and Auxiliary Gymnasium, for the sum of ADD $2.360.00

TOTAL $3,755.00 yes'. Pedlow, Coriell, Mrs. Dwyer, Urscliel and Johnston. Motion carried.

Mr. Coriell moved that the State Architect and Engineer be directed to prepare plans and specifications for readvetisinp the following: Item 9 ~ Contract for Group E, Gymnasium and Pool Equipment; Item 12 - Contract for Group G, Venetian Blinds and Cloth Shades; and Item 19 - Contract for Group L, Landscaping. It was seconded by Mrs. Dwyer. Voting yes: Pedlow, Coriell, Mrs. Dwyer, Urschel and Johnston. Motion carried.

It was moved by Mr. Urschel and seconded by Mrs. Dwyer that the following resolution be adopted and that President Prout be authorized to ign all federal and state papers in connection therewith:

WHEREAS, the Board of-Trustees of Bowline Green State University (hereinafter referred to as "Owner") and Steger Showcl Company (hereinafter referred to as "Contractor") have entered into a contract for the performance of certain work in connection with the construction of acollegc men's dormitory, Docket 0H-2D93~F, project of the Owner;

WHERI it is provided in the said contract that, in the event the said work is not completed by the second day of September, the said contractor shall pay to the Owner as liquidated damapes an amount computed on the basis of $50.00 for each day the said work remains uncompleted after the aforesaid date; and

WHEREAS, for the reasons hereinafter enumerated, it has become impossible for the Contractor to perform the said contract vithin the contractual date for completion; viz. (see letter of Contractor to State Architect and Engineer)

WHEREAS, it appears the said Contractor is not legally responsible for such delay in the completion of said contract and accordingly, liquidated damages should not be asessed;

NOW, i.nijnijj."

Green State contract be of Bowling arising out and (3) tha otherwise r may be here and a°ter tie

RE, BE AND IT IS HEREBY RESOLVED 3Y THE Board of Trustees of Bowling University: (1) that the contractual date for completion of the said extended to October 24, 1939, incl.; (2) that the Board of Trustees Green State University valves any and all daims for liquidated damages of the failure of the Contractor to complete the work prior thereto;

t said contractual provision providing for liquidated damages shall emain in full force and effect provided, however, that liquidated damages after assessed in acordance-dth the terms of the contract only from aforesaid extended date for completion of the work.

Voting yes: Dr. Pedlow, Coriell, Mrs. Dwyer, Urschel and Dr. Johnston, carried.

Motion

It was moved by Mrs. Dwyer aid seconded by Dr. Johnston that the following resolution be adopted and that President Prout be aithorized to sign all federal and state papers in connection therewith:

WHEREAS, the Board of Trustees of Bowling Green State University (hereinafter re-

270

Proceedings, Trustees Bowling Green State

College October 14, 1939 19 JIC MANVfrtHOUr CO., IOLIDO, OHIO—103830

ferred to as "Owner") and The Sterling & 7/elch Company (hereinafter referred to as "Contractor") have entered into a contract for the performance of certain work in connection with the construction of a college project of the Owner;

men's dormitory, Docket OK-2093-F,

WHEREAS, it is provided in the said contract that, in the event the said work is not completed by the second day of September, the said contractor shall pay to the Owner as liquidated damages an amount computed on the basis of 050.00 for each <&y the said work remains uncompleted after the aforesaid date; and

WHEREAS, for the reasons hereinafter enumerated, it has become impossible for the Contractor to perform the said contract within the contractual date for completion; viz. (see letter of Contractor to State Architect and Engineer)

WHEREAS, it appears the Contractor is not legally responsible for such delay in the completion of said contract and accordingly, liquidated damages should not be assessed;

NOW THER1 PORE, BE AND IT IS HEREBY RESOLVED 3Y THE Board of Trustees of Bowling Green State University: (1) that the contractual date for completion of the said contract be extended to October 24, 1939, incl.; (2) that the Board of Trustees of Bowling Green State University waives any and all claims for liquidated damages arising out of the failure of the Contractor to complete the iork that said eontraettial provision nrovidinr for liouidated < main

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prior thereto; and (3) said contractual provision providing for liquidated damages shall otherwise in full force and effect provided, however, that liquidated damages may be

I hereafter assessed in accordance with the terms of the ontract only from and the aforesaid extended date for completion of the work.

'ter

Voting yes: carried.

Dr. Pedlow, Coriell, I.Irs. Dwyer, Urschel and Dr. Johnston. Hot ion

There being no further business it was moved by Mrs, Dwyer Mr. Urschel that the Board adjourn to meet again at the call of Voting yes: Pedlow, Coriell, Mrs, Dwyer, Urschel and Johnston. Meeting adjourned.

and seconded by the President. Motion carried.

A+tcst:

President LA I

Secretary

Board Minutes December 1, 1939

The Board of Trustees of Bowling Green State University met in a regixlar session in its office in the Administration Building at 2:00 o'clock p.m. on December 1, 1939. The members of the Board present were Mrs, Bessie S. Dwyer, treasurer, Mr. J. J. Urschel and Dr. II. J. Johnston. Dr. Edward 13. Pedlow, president, and Mr. E. E, Coriell, secretary, were unavoidably absent. President F, J. Prout was also in attendance.

By unanimous consent Mr. Urschel acted as president pro-tem and Dr. Johnston acted as secretary pro-tem.

The minutes of tie meetings held September 15, September 27 and October 14-, 1939 were read aid approved.

It was moved by Dr. Johnston and seconded by Mrs. Dwyer feat the preliminary plans for the Infirmary building which is to be erected through participation with WPA be approved as a WPA project. Voting yes: Urschel, Mrs. Dwyer and Dr. Johnston. Motion carried.

It was moved by Mrs. Dwyer and seconded by Dr. Johnston that the sponsor's portion of the funds for the building of the Infirmary be appropriated from Rotary-A, Health, which at the present time totals approximately $9,000.00. Voting yes: Urschel, Mrs. Dwyer and Dr. Johnston. Motion carried.

It was moved by Dr. Johnston and seconded by Mrs. Dwyer that the following appointments of President Prout be confirmed at fee salary set opposite the name of each:

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