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BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING February 23, 2017 MEETING DOCUMENTS

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Page 1: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

BOARD OF TRUSTEES

REGULARLY SCHEDULED MEETING

February 23, 2017

MEETING DOCUMENTS

Page 2: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

TRS Board Meeting

February 23, 2017

Table of Contents

Agenda…………………………………………..……………………….…………3

Item 2: Minutes……………………………………………………………….……5

Item 4: Investment Consultant Monthly Report………………………………….12

Investment Consultant Quarterly Report…………………………………27

Item 5A: Asset Allocation memorandum…………….……………………..……93

Item 5 B: Manager Status Report………………………………………...………95

Item 5 D: Chief Investment Officer Report……………………………………....96

Item 8: Permanent Rules for adoption……………………………………..……103

Item 9: Employer Late Fee Waiver report………………………………...……108

Late Fee memo…………………………………………………………110

Item 10 A: Client Services Report……………………………….………………119

Item 10 B: Human Resources Report……………………………………...….…121

Item 10 C: Finance Reports………………………………………………..……122

Item 10 D: General Counsel’s report……………………………………………129

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Page 3: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

TEACHERS’ RETIREMENT SYSTEM OF OKLAHOMA Regular Board Meeting

Thursday, February 23, 2017 – 9:00 AM Embassy Suites Hotel & Conference Center

Boomer Conference Room 2501 Conference Drive, Norman, Oklahoma

AGENDA

1. ROLL CALL FOR QUORUM

2. DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF MINUTES:January 25, 2017, Regular Meeting

3. PRESENTATION BY MIKE WELKER WITH ANDCO CONSULTINGREGARDING STAFFING CHANGES

4. DISCUSSION AND POSSIBLE ACTION ON INVESTMENT CONSULTANT MONTHLYAND QUARTERLY REPORTS

5. DISCUSSION AND POSSIBLE ACTION ON INVESTMENT COMMITTEE REPORT:A. DISCUSSION AND POSSIBLE ACTION TO ADOPT STRATEGIC ASSET

ALLOCATION B. DISCUSSION AND POSSIBLE ACTION ON MANAGER STATUS REPORT

The Investment Committee may recommend through motion to the Board of Trustees to make any changes to the status of any manager (on watch, alert, remove them from that status, or terminate (and select transition manager and reallocate funds if necessary)) based on the information available at the meeting.

C. DISCUSSION AND POSSIBLE ACTION ON MACKAY SHIELDS CONTRACT CHANGES AND FEE REDUCTION

D. DISCUSSION ON CHIEF INVESTMENT OFFICER REPORT

6. DISCUSSION AND POSSIBLE ACTION ON COMMITTEE REPORTS:A. Governance B. Audit

7. DISCUSSION AND POSSIBLE ACTION ON STAFF RECOMMENDATIONS ONPROPOSED LEGISLATION FOR THE 2017 SESSION AND PRESENTATION BYMAJORITY PLUS, INC.

8. DISCUSSION AND POSSIBLE ACTION ON FINAL ADOPTION OF PERMANENT RULES715:1-1-16 [AMENDED]; 715:10-15-3 [AMENDED]; 715:10-15-3.1 [NEW]; 715:10-15-10[AMENDED]; 715:10-15-11.1 [NEW]

9. DISCUSSION AND POSSIBLE ACTION ON EMPLOYER LATE FEE WAIVERREQUESTS:

A. Riverside Public School B. Jenks Public Schools C. Fort Cobb-Broxton Public Schools D. Oklahoma City Public Schools E. Clayton Public Schools F. Duncan Public Schools

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10. DISCUSSION AND POSSIBLE ACTION ON AGENCY REPORTS:A. Client Services B. Human Resources C. Finance D. General Counsel E. Executive Director

11. QUESTIONS AND COMMENTS FROM TRUSTEES

12. NEW BUSINESS (Any matter not known about or which could not have been reasonably foreseenprior to the time of posting. 25 O.S. 2011, §311.)

13. ADJOURNMENT

Note: The Board of Trustees may discuss, vote to approve, vote to disapprove, or decide not to discuss any item on the agenda.

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Page 5: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

MEETING MINUTES January 25, 2017

BOARD OF TRUSTEES REGULAR MEETING TEACHERS’ RETIREMENT SYSTEM OF OKLAHOMA

The regularly scheduled meeting of the Board of Trustees of the Teachers’ Retirement System of Oklahoma was called to order by Gary Trennepohl, Chairman, at 9:00 a.m., in the Administration Board Room, 5th Floor, Oliver Hodge Education Building, 2500 N. Lincoln Blvd., OKC, OK. The meeting notice and agenda were posted in accordance with 25 O.S. Section 311(A)(11).

TRUSTEES PRESENT: Gary Trennepohl, Chairman Vernon Florence, Vice-Chairman Judie Harris, Secretary Elaine Dodd Roger Gaddis *Jill GeigerChrista Hughes

David Kinney Shareé Madsen *Kevin MooreMyron Pope *Bill PeacherGreg Winters

TRUSTEES ABSENT: None

TRS STAFF PRESENT: Tom Spencer, Executive Director Julie Ezell, General Counsel Dixie Moody, Director of Client Services Kim Bold, Human Resources Director Sam Moore, Director of Finance/CFO

Debra Plog, Employer Reporting Manager Kirk Stebbins, Chief Investment Officer Melissa Kempkes, Investment Analyst Phyllis Bennett, Executive Assistant

OTHERS PRESENT: Doug Anderson, AndCo Consulting Greg Weaver, AndCo Consulting Jan Pressler, Okla. Attorney General’s Office Sabra Tucker, OREA

Wayne Maxwell, RPOE Luke Martin, Capital Plus Consultants Jim Dunlap, Capital Plus Consultants

*Denotes late arrival or early departure

ITEM 1 – ROLL CALL FOR QUORUM: Chairman Trennepohl called the meeting to order at 9:00 a.m. and asked the recording secretary to call roll to determine if a quorum was present. Trustees responding were Ms. Dodd, Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Hughes, Mr. Kinney, Ms. Madsen, Dr. Pope, Dr. Winters and Dr. Trennepohl. A quorum was present.

ITEM 2 – DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF DECEMBER 14, 2016, REGULAR BOARD MEETING MINUTES

A motion was made by Dr. Winters with a second made by Ms. Harris to approve the December 14, 2016, Regular Board Meeting minutes as presented. The motion carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Hughes, Mr. Kinney, Ms. Madsen, Dr. Pope, Dr. Winters and Dr. Trennepohl.

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Page 6: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Mr. Peacher arrived at 9:02 a.m. Mr. Moore arrived at 9:05 a.m.

ITEM 3 – SWEARING IN OF NEW TRUSTEE – ELAINE DODD: Ms. Dodd was selected by the Oklahoma Retired Educators Association to serve on TRS’ Board as the non-voting Trustee. She was also OREA’s designee to the TRS Board in 2015. After reciting Oath of Office and the Loyalty Oath, Ms. Dodd gave a brief biography.

ITEM 4 – DISCUSSION AND POSSIBLE ACTION ON INVESTMENT CONSULTANT MONTHLY REPORT: Greg Weaver announced their firm’s new name, AndCo Consulting, and gave a brief description of the firm. He reminded Trustees that as of February 1 he and Doug Anderson have worked as investment consultants to TRS for 21 years. Mr. Weaver pointed out that the market opened at over 20,000 this morning. Mr. Anderson presented AndCo’s Investment Performance Review through December 31, 2016. The Market Update showed significant year-to-date gains in the Russell 1000 and Russell 2000. The Total Fund Asset Allocation Compliance Summary shows most funds are allocated near their target with the exception of three being underweight from 2.34 to 4.26%. Mr. Anderson reminded Trustees that they are in the process of conducting an asset allocation study. Total Fund Performance shows the total market value at $14.4B; a return of 9.24% since inception; and a return of 10.74% YTD. Total Domestic Equity had a gain of 15.64% YTD; Total International Equity, down .85% YTD due to Brexit, and a gain of 1.87% for the month; Total Fixed Income had a gain of 7.77% YTD and Total Master Limited Partnerships had a gain of 26.63% YTD.

No action was taken.

ITEM 5 – DISCUSSION AND POSSIBLE ACTION ON QUARTERLY 403(b) REPORT: Mr. Weaver and Mr. Anderson spoke about DOL Fiduciary Investment Advice Rules related to retirement plans. The Total Fund Cash Flow Summary shows the 403(b) fund went from $180M September 30, 2016, to $173M as of December 31, 2016. There was discussion on what might have caused the withdrawals. The performance of this plan’s 14 funds show mostly good gains YTD with only one fund below 3%, many in double digits, and one at 21.6%. This 403(b) plan, administered by VOYA, has about 580 active account holders paying into the Plan compared to about 90,000 active members of the TRS pension plan. TRS will continue to monitor this plan and the legislation proposed this session that could allow TRS to wind down and close the plan.

No action was taken.

ITEM 6 – INVESTMENT COMMITTEE REPORT: Investment Committee Chairman Roger Gaddis presented items discussed at the Committee meeting the previous day.

A. DISCUSSION AND POSSIBLE ACTION ON ASSET ALLOCATION STUDY AND ASSET CLASS STRUCTURE ANALYSIS: No action was taken after the previous day’s Investment Committee discussion on TRS’ asset allocation study. Trustees agreed to include discussion of the studies’ results on the agenda of the February Board Retreat.

B. DISCUSSION AND POSSIBLE ACTION ON MANAGER STATUS REPORT INCLUDING EPOCH DOMESTIC ALL CAP EQUITY AND HOISINGTON INVESTMENT MANAGEMENT: Mr. Gaddis introduced a letter Hoisington Investment Management Company sent to TRS as required by contract to report a loss of clients and assets under management.

Mr. Gaddis reported that the Investment Committee has been monitoring Epoch Domestic All Cap Equity for many months.

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Page 7: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

A motion out of the Investment Committee to terminate Epoch Domestic All Cap and to appoint Northern Trust to transition the assets to an S&P 500 passive fund was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl.

C. DISCUSSION AND POSSIBLE ACTION ON ALLOCATION TO PIMCO BRAVO III: Mr. Gaddis reported that contract issues with PIMCO had been worked out and representatives from PIMCO presented to the Investment Committee the previous day. Mr. Anderson of AndCo Consultants presented their Investment Recommendation.

A motion out of the Investment Committee to allocate $175M to the PIMCO Bravo III fund was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl.

D. DISCUSSION AND POSSIBLE ACTION TO APPROVE ASSIGNMENT OF INVESTMENT MANAGEMENT AGREEMENT AND TRUST AGREEMENT FROM STATE STREET BANK AND TRUST COMPANY TO STATE STREET GLOBAL ADVISORS TRUST COMPANY: Mr. Gaddis presented a letter from State Street requesting TRS consent to assigning its written contract and trust agreement with State Street Bank and Trust (SSBT) to State Street Global Advisors (SSGA). This was done to “simplify the firm’s legal structure, satisfying certain requirements under Dodd-Frank,” and for consistency.

A motion out of the Investment Committee to approve the assignment of Investment Management Agreement and Trust Agreement from State Street Bank and Trust Company to State Street Global Advisors Trust Company was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl.

F. DISCUSSION ON CHIEF INVESTMENT OFFICER REPORTS: TRS Chief Investment Officer Kirk Stebbins presented his monthly report and reviewed graphs of fixed income returns, Published Universe reports on Funds Over $1B, U.S. Equity and International Equity, as well as various triangle reports covering December 2002 through December 2017. There was discussion on fees. Mr. Stebbins offered to create a report showing fee changes over the years.

No action was taken.

ITEM 7 – DISCUSSION AND POSSIBLE ACTION ON COMMITTEE REPORTS

A. GOVERNANCE: On behalf of Governance Chairman Dr. Pope said the committee had nothing to report.

B. AUDIT: Audit Committee Chairman Greg Winters said TRS’ internal auditor Stinnett & Associates scheduled a conference call for January 30.

ITEM 8 – DISCUSSION AND POSSIBLE ACTION TO APPOINT KPMG AS TAX GUARANTOR IN TAIWAN: TRS General Counsel Julie Ezell explained that KPMG is the only firm that provides tax guarantor services to U.S. investors with investments in Taiwan. Since 2004 TRS’ contract with KPMG was negotiated through TRS’ custodian and now KPMG is contracting directly with each fund. Fees have been around $5K yearly since inception and the new contract will increase the fee by 20%.

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Page 8: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

A motion by Dr. Winters with a second by Mr. Gaddis to renew the contact with KPMG as tax guarantor in Taiwan was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl.

A break was taken from 10:25 a.m. to 10:35 a.m.

ITEM 9 – DISCUSSION AND POSSIBLE ACTION TO SELECT A FIRM TO PROVIDE ACTUARIAL SERVICES OR SELECT FINALISTS FOR INTERVIEW: TRS Executive Director Tom Spencer reviewed his memorandum on actuarial services proposals. The memorandum included details submitted by four firms and TRS staff recommendations.

A motion by Dr. Winters with a second by Dr. Pope to select Gabriel Roeder Smith & Company and Cavanaugh Macdonald as finalists to be interviewed by Trustees at the March regular Board meeting was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl.

ITEM 10 – DISCUSSION AND POSSIBLE ACTION ON STAFF RECOMMENDATIONS ON PROPOSED LEGISLATION FOR THE 2017 SESSION AND PRESENTATION BY MAJORITY PLUS: TRS Executive Director Tom Spencer introduced Luke Martin and Jim Dunlap of Majority Plus Consultants. Mr. Spencer shared a Bill Status Report prepared by Luke Martin, and his memorandum regarding staff comments on 2017 legislation that could affect TRS. Each bill was reviewed. There was discussion on HB 1328 which would add a retired teacher with at least 10 years of experience to TRS Board of Trustees. The 14-member Board currently requires, and includes, experienced retired teachers. Trustees agreed to monitor this bill and possibly take a position in April.

No action was taken.

ITEM 11 was presented after ITEM 14.

Ms. Geiger arrived at 12:13 p.m.

ITEM 12 – DISCUSSION AND POSSIBLE ACTION ON PROPOSED FINDINGS OF FACT, CONCLUSIONS OF LAW, AND RECOMMENDATION PREPARED BY HEARING OFFICER FOR GRIEVANCE FILED BY DONNIE RILEY: TRS General Counsel Julie Ezell introduced Jan Preslar from the Oklahoma Attorney General’s office and TRS client Donnie Riley. Ms. Ezell presented all documents related to Mr. Riley’s grievance and briefed Trustees on prior proceedings with an administrative law judge and Mr. Riley. Mr. Riley presented his position to the Board.

Mr. Kinney disclosed that he had in the past worked with Ms. Preslar at the Attorney General’s office.

ITEM 13 – DISCUSSION AND POSSIBLE ACTION TO RESOLVE INTO EXECUTIVE SESSION PURSUANT TO 25 O.S. § 307(B)(9) FOR THE PURPOSE OF ENGAGING IN DELIBERATIONS OR RENDERING A FINAL OR INTERMEDIATE DECISION IN AN INDIVIDUAL PROCEEDING PURSUANT TO ARTICLE II OF THE ADMINISTRATIVE PROCEDURES ACT REGARDING THE GRIEVANCE OF DONNIE RILEY A. Vote to Convene into Executive Session: A motion made by Dr. Winters with a second by Mr. Moore to convene into Executive Session was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Mr. Geiger, Ms. Harris, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl.

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Page 9: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

B. Vote to Return to Open Session: A motion made by Dr. Winters with a second by Mr. Peacher to return to Open Session was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Geiger, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl.

ITEM 14 – DISCUSSION AND POSSIBLE ACTION ON ITEM DISCUSSED IN EXECUTIVE SESSION:

A motion made by Mr. Kinney with a second by Dr. Pope that TRS, to the extent allowed by law, work out a fair and equitable payment plan for Mr. Riley to pay the full amount owed was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Geiger, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl

A motion made by Mr. Kinney with a second by Dr. Pope to approve the findings of fact, conclusions of law, and recommendation made by the Administrative Law Judge for the grievance filed by Donnie Riley was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Geiger, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl. There was discussion about how TRS collects overpayments.

A break for lunch was taken from 12:25 p.m. to 12:40 p.m.

ITEM 11 – DISCUSSION AND POSSIBLE ACTION TO APPROVE THE “SCHEDULE OF EMPLOYER ALLOCATIONS AND COLLECTIVE PENSION AMOUNTS” PREPARED BY EIDE BAILLY: TRS Executive Director Tom Spencer presented Eide Bailly’s report of the GASB 68 employer allocation. This is an annual report that must be approved by TRS Board of Trustees.

A motion made by Dr. Winters with a second made by Kevin Moore to approve the “Schedule of Employer Allocations and Collective Pension Amounts” prepared by Eide Bailly was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Geiger, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl.

ITEM 15 – DISCUSSION AND POSSIBLE ACTION ON AGENCY REPORTS: A. Client Services: Director of Client Services Dixie Moody presented Client Services Performance Metrics through December 2016. TRS received just shy of 400 retirement requests in December. That number will increase as members request summer retirement dates. Over 4,200 calls came into TRS’ main line, 3,894 (92%) of which were answered by an Information Center agent within 11 seconds; 212 (5%) were routed through menu options; and 126 (3%) abandoned their call within 21 seconds. The Information Center received 290 emails in November. There are now 10,946 portal clients with confirmed PINs. The Monthly Retirement Status Report shows that 236 clients applied for a January 1 retirement date. Three of them were disability retirees, two of whom were approved by TRS’ medical board, and one by the Social Security Administration. There were 111 terminated annuities.

B. Human Resources: TRS Human Resources Director Kim Bold presented the HR Status Report for January 25, 2017. In December 2016, there was one retirement, and no terminations or resignations. Under Miscellaneous Payments, one employee received $200 as part of his Continuous Service Incentive payment, his tenth of 18 payments as provided in Merit Rule 260:25-7-11 and approved by HCM, a division of OMES. Also under Miscellaneous Payments, as provided by OMES/HCM, Merit Rule 260:25-7-27, in December, one-time, performance-based stipends were awarded to 31 employees hired before Nov. 1 2015. These payments were $1,000 for employees with an overall rating of “meets

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Page 10: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

standards” and $1,500 for “exceeds standards.” The Oklahoman extended the time on the job posting for TRS’ Business Analyst due to their mistake in linking to TRS’ website.

C. Finance: Employer Reporting Manager Debra Plog presented the Analysis of Employee and Employer Contributions Received Fiscal Year for four months ending November 30, 2016. At the time this report was compiled, two employers’ reports were delinquent. One has submitted his report; the other has not and will be assessed a late fee. The delinquent employer had been warned about the late fee a week before.

TRS Director of Finance and CFO Sam Moore reviewed TRS’ Financial Reports. The Balance Sheet as of December 31, 2016, shows Total Liabilities and Capital Investment at $14.5B, an increase of about $205M from November. At the request of the Board, investment expenses are now tracked separately; they total $25M YTD. The 77.3% decreases in postage, as well as the large differences in Printing and Binding, Investment Consultants, and Auditing Services are due to timing. Claims for Authorized Expenditures were reviewed without discussion.

D. General Counsel: Ms. Ezell reported on some of the issues she has been working on: • In 2004, a statute was passed allowing OU and OSU to have their own alternative retirement

plans. TRS went to the IRS with OU and OSU to get approval of those plans and how they affectTRS. A request for a private letter ruling from the IRS was filed in 2005 and we just signed off onthe final agreement today.

• A hearing before the administrative law judge will be scheduled for later this spring.• A second letter will be going to the five schools that have not filed their end-of-year employment

report that was due November 1.• An issue with how a Career Tech’s state credit was being reported and paid has been resolved by

working with their director and legal counsel.

E. Executive Director: Mr. Spencer presented his Monthly Report from December 14 through January 25, 2017:

• Worked with TRS General Counsel Julie Ezell, CFO Sam Moore and Business Manager DonnaSpurrier to evaluate Actuarial Services RFPs.

• Worked with Sam Moore to produce the Popular Annual Financial Report (PAFR) and theComprehensive Annual Financial Report (CAFR). These were submitted to the GFOA forpossible recognition.

• Details about the February Board Retreat were firmed up and emailed to Trustees and staff.• The Senate President Pro-tem reappointed Vernon Florence to another four-year term to one of

the TRS retiree seats on the Board.• Regarding the external audit: Worked with Sam Moore to review the draft of the GASB 68

report.• Regarding the internal audit: With Julie Ezell, met with Stinnett staff about the nearly-complete

cyber security audit.• Spending lots of time working with proposed legislation that could affect TRS. Details on the

bills were covered in Item 10 of today’s meeting.• By an invitation from Dr. Winters, spoke at a meeting of state Career Tech superintendents.• With some senior staff, looked at more office buildings for either a new home for TRS, or for an

investment. Further evaluation will be done.

ITEM 16 – QUESTIONS AND COMMENTS FROM TRUSTEES: There were none.

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Page 11: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

ITEM 17 – NEW BUSINESS (Any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 O.S. 2011, §311.): There was no new business.

ITEM 18 – ADJOURNMENT: There being no further business, a motion made by Mr. Gaddis with a second made by Dr. Pope to adjourn the meeting was carried by a unanimous voice vote. Trustees responding were Mr. Florence, Mr. Gaddis, Ms. Harris, Ms. Geiger, Ms. Hughes, Mr. Kinney, Ms. Madsen, Mr. Moore, Mr. Peacher, Dr. Pope, Dr. Winters and Dr. Trennepohl

The meeting was adjourned at 1:04 p.m.

BOARD OF TRUSTEES, TEACHERS’ RETIREMENT SYSTEM OF OKLAHOMA

BY: __________________________________________________________________ Gary Trennepohl, Chairman

ATTEST:

BY: __________________________________________________________________ Judie Harris, Secretary

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Page 12: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 16: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 17: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 18: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 20: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 21: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 22: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 23: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 24: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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24

Page 25: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

To

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25

Page 26: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

26

Page 27: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Ok

lah

om

a T

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Re

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20

16

27

Page 28: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Onthecoverofyourstandardquarterlyreport,andonalldocumentswewillbesendingtoyougoingforward,youwillnotice

your

nam

ecomes

beforeours.Thatisnotbyaccident.Everything

fromtheservicesweprovidetohowwearestructured

asan

organizationisdesigned

toensurethatyou,ourclient,comesfirst.

Wetakeourroleasanindependentinstitutionalconsultingfirmandplanfiduciaryveryseriously,andwebelievethisapproachandphilosophy

addsrealvaluetoourclients.To

ensurethattheclientalwayscomesfirstintheserviceequationandthatourfiduciaryresponsibilityisnever

compromised,theimportantprinciplesofindependence,objectivityandtransparencyareembodiedinourmissionandvisionstatementsand

definewhoweareasanorganization.Theyareengrainedinourcultureandcorporatevaluesandusedtoguideouractionseveryday.

Overtheyears,theinvestmentenvironmenthasgrownmorecomplexandwe’veseenourstaffgrow

andourexpertiseandservicesadvanceto

serveourexpandingclientele.To

strengthenbusinesscontinuityandmeettheneedsofourclients,werecentlybeganaprogramtobroaden

employee

ownershipofourfirm.Inherently,as

wethoughtaboutourmission

(Torepresentthesoleinterestofourclientsby

redefining

independence),vision(Tobeatransformationalorganizationviewedastheleaderinourindustry),andthepassionbehindourserviceculture,

wewantedtodosomethingsignificantthatwouldbetterreflectwhoweareasanorganizationandhowwenevercompromiseourclient-first

mentalityandservicephilosophy.

Why

aC

ompa

nyR

ebra

nd?

Aftermorethanadecadeofgrowthandoriginalbrandequity,whywouldacompanyrebrandnow?Thoughclient-firstconsultinghasbeena

cornerstoneofourcompany

sinceitsinception,with

themilestoneoftransitioningmajorityownershipfromourfoundertothefirm’snext

generationofleadership,itbecametheperfectopportunitytoreintroduceourselvestotheworldasAndCo.Wehavealwaysbelievedtheassets

ofourfirm

werethecollectivebodyofindividualsworkingtogethertoserveourclients.Ithasalwaysbeenbiggerthanoneorevenahandfulof

people.W

efeelthisrebrandisabetterreflectionofthisbeliefandconvictionalongwithourmissionandvision.Ourteam

memberscouldwork

atotherplacesbuttheychoosetoworkatAndCobecausetheybelievethisapproachisbetterforclients.Businesswillcontinueasusual,as

theleadershipandteam

youhavecometoknow

andtrustwillnotbeimpactedbythisrebrand.

Why

And

Co?

AsAndCo,wewantyourfirstimpressiontobeourcommitmenttoclient-firstconsulting.Ourpromisetoyouspansfromourveryfoundationup

tothenameonourbuilding.Mostimportantly,thiscompanyrebrandsetsthestageforthefutureofourfirm,andyourplaceinit.AtAndCo,itis

always:

And

Co

Firm

Reb

rand

28

Page 29: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

B

road

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29

Page 30: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Sou

rce:

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30

Page 31: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

The

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31

Page 32: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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ory

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32

Page 33: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Sou

rce:

MS

CI G

loba

l Ind

ex M

onito

r (R

etur

ns a

re N

et)

A

sth

eU

SD

vers

uslo

cal

curr

ency

retu

rnch

arts

illus

trate

,th

eU

SD

’sst

reng

thw

asa

maj

orhe

adw

ind

for

inte

rnat

iona

lind

expe

rform

ance

durin

gth

e4t

hqu

arte

ras

wel

las

over

the

traili

ngon

e-ye

arpe

riod.

The

prim

ary

fact

orco

ntrib

utin

gto

the

retu

rndi

ffere

ntia

lsin

2016

was

incr

easi

ngdi

verg

ence

inU

.S.m

onet

ary

polic

y(ti

ghte

ning

)rel

ativ

eto

othe

rdev

elop

edco

untri

es(fu

rther

acco

mm

odat

ion)

.W

hile

the

U.S

.gr

owth

pros

pect

ssu

ppor

tre

duce

dm

onet

ary

stim

ulus

,ec

onom

icda

tain

the

Eur

ozon

esu

ppor

tsa

cont

inua

tion

ofm

onet

ary

acco

mm

odat

ion

tobo

lste

rw

hat

has

been

asl

owre

cove

ry.

As

such

,th

eE

urop

ean

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tral

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k(E

CB)

leng

then

edits

quan

titat

ive

easi

ngpr

ogra

m,o

rigin

ally

sche

dule

dto

end

inM

arch

2017

,to

Dec

embe

r201

7.A

lthou

ghth

epr

ogra

mw

asex

tend

ed,t

heE

CB

redu

ced

the

size

ofm

onth

lypu

rcha

ses

from

$80

billi

oneu

ros

to$6

0bi

llion

euro

s.Th

isec

onom

icdi

verg

ence

was

furth

erre

info

rced

afte

rth

eel

ectio

nas

Trum

p’s

pro-

grow

thpo

licie

san

dpr

otec

tioni

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ews

ontra

de,i

fen

acte

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vora

dditi

onal

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reng

th.

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e4th

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ter’s

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rform

ance

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tive

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dem

ergi

ng(-4

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arke

ts.

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leem

ergi

ngm

arke

tpe

rform

ance

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4%)

was

also

nega

tive

inlo

cal

curr

ency

term

sfo

rth

epe

riod,

the

curre

ncy

impa

ctw

asm

ore

pron

ounc

edin

deve

lope

dm

arke

tre

sults

with

the

MS

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AFE

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x’s

loca

lcu

rren

cyre

turn

of7.

1%re

pres

entin

ga

7.9%

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adre

lativ

eto

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hmar

k’s

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turn

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hile

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reng

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also

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ent

inth

eon

e-ye

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velo

ped

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kets

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cal),

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asa

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ker

yen

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view

edas

am

ajor

tailw

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rtdr

iven

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omy.

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U.K

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sopo

sted

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arte

rin

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yte

rms

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eba

ckof

aw

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ning

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dst

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gan

dco

ntin

ued

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ulus

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espi

teth

eir

loca

lcur

renc

yre

turn

stre

ngth

,the

US

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turn

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both

coun

tries

wer

ene

gativ

efo

rth

equ

arte

rw

ithJa

pan

retu

rnin

g-0

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and

the

U.K

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urni

ng-0

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W

hile

the

4thqu

arte

r’sem

ergi

ngm

arke

tres

ults

wer

ene

gativ

ely

impa

cted

byris

ing

yiel

ds,

ast

rong

erU

SD,

and

fear

ssu

rrou

ndin

gfu

ture

U.S

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dean

dfo

reig

npo

licy,

one-

year

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rman

cein

emer

ging

mar

kets

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mor

eth

ando

uble

the

retu

rns

post

edby

deve

lope

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ts.A

lthou

ghon

e-ye

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outp

erfo

rman

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rese

nta

trend

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ergi

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tinv

esto

rsar

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ping

for

aco

ntin

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rform

ance

surg

eaf

ter

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ral

year

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ing

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estic

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tern

atio

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quity

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kets

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tIn

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nal M

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t Ind

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31, 2

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pe &

ME

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33

Page 34: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

The

Mar

ket E

nviro

nmen

tU

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olla

r Int

erna

tiona

l Ind

ex A

ttrib

utio

n &

Cou

ntry

Det

ail

As o

f Dec

embe

r 31

, 201

6

Sou

rce:

MS

CI G

loba

l Ind

ex M

onito

r (R

etur

ns a

re N

et in

US

D)

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ted

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34

Page 35: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Sou

rce:

Bar

clay

s C

apita

l Liv

e

The

Mar

ket E

nviro

nmen

tD

omes

tic B

ond

Sect

or &

Bro

ad/G

loba

l Bon

d M

arke

t Per

form

ance

(Dur

atio

n)As

of D

ecem

ber

31, 2

016

A

fter

defy

ing

logi

can

dm

arke

tex

pect

atio

nsw

ithso

lidpo

sitiv

ere

sults

for

mos

tof

2016

,fix

edin

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arks

fell

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ssva

rious

sect

ors

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qual

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ald

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p’s

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35

Page 36: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 37: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 38: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 39: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 40: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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43

Page 44: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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44

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45

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qu

ity (

SA

+C

F)

Me

dia

n7

.29

14

.56

8.4

51

0.5

11

0.5

13

.84

1.8

2

To

tal D

om

es

tic

La

rge

Ca

p E

qu

ity

Pa

ss

ive

Co

mp

os

ite

N/A

N/A

8.4

7(4

5)

12

.19

(38

)1

2.1

9(3

8)

3.8

3(5

2)

1.6

1(5

5)

T

ota

l Do

me

stic

La

rge

Ca

p E

qu

ity P

ass

ive

Po

licy

7.7

1(3

7)

15

.11

(31

)8

.81

(35

)1

3.3

8(2

8)

13

.38

(28

)3

.83

(52

)1

.55

(58

)

I

M U

.S. L

arg

e C

ap

Eq

uity

(S

A+

CF

) M

ed

ian

7.2

81

4.5

28

.28

10

.98

10

.98

3.8

51

.72

No

rth

ern

Tru

st C

ap

We

igh

ted

Pa

ssiv

eN

/AN

/A8

.81

(43

)1

1.0

4(4

4)

11

.04

(44

)3

.85

(50

)1

.99

(36

)

S

&P

50

0 In

de

x6

.95

(68

)1

4.6

6(4

7)

8.8

7(4

1)

11

.96

(34

)1

1.9

6(3

4)

3.8

2(5

2)

1.9

8(3

7)

I

M U

.S. L

arg

e C

ap

Co

re E

qu

ity (

SA

+C

F)

Me

dia

n7

.29

14

.56

8.4

51

0.5

11

0.5

13

.84

1.8

2

SS

GA

Eq

ua

l We

igh

ted

Pa

ssiv

eN

/AN

/A8

.57

(47

)1

4.7

8(1

1)

14

.78

(11

)3

.81

(54

)1

.11

(84

)

S

&P

50

0 E

qu

al W

eig

hte

d8

.42

(15

)1

5.5

4(2

5)

8.7

3(4

4)

14

.80

(11

)1

4.8

0(1

1)

3.8

3(5

1)

1.1

2(8

4)

IM U

.S.

La

rge

Ca

p C

ore

Eq

uity

(S

A+

CF

) M

ed

ian

7.2

91

4.5

68

.45

10

.51

10

.51

3.8

41

.82

Co

mp

ara

tiv

e P

erf

orm

an

ce

To

tal F

un

d

As

of

De

ce

mb

er

31

, 2

01

6

Re

turn

s fo

r p

eri

od

s g

rea

ter

tha

n o

ne

ye

ar

are

an

nu

aliz

ed

.R

etu

rns

are

exp

ress

ed

as

pe

rce

nta

ge

s.

47

Page 48: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Co

mp

ara

tiv

e P

erf

orm

an

ce

To

tal F

un

d

As

of

De

ce

mb

er

31

, 2

01

6

10

YR

5 Y

R3

YR

1 Y

RY

TD

QT

RM

TH

To

tal D

om

es

tic

All

Ca

p E

qu

ity

Co

mp

os

ite

6.4

8(8

2)

12

.64

(70

)5

.97

(63

)1

0.0

8(5

7)

10

.08

(57

)5

.30

(41

)1

.52

(51

)

T

ota

l Do

me

stic

All

Ca

p E

qu

ity P

olic

y7

.07

(68

)1

4.6

7(3

9)

8.4

3(2

4)

12

.74

(48

)1

2.7

4(4

8)

4.2

1(5

1)

1.9

5(3

6)

I

M U

.S. A

ll C

ap

Eq

uity

(S

A+

CF

) M

ed

ian

7.5

91

3.7

57

.04

12

.29

12

.29

4.2

51

.52

Ep

och

All

Ca

p7

.64

(41

)1

3.8

3(6

4)

7.4

8(5

5)

9.9

9(6

1)

9.9

9(6

1)

5.3

0(3

8)

1.5

2(6

9)

R

uss

ell

30

00

In

de

x7

.07

(80

)1

4.6

7(5

4)

8.4

3(2

5)

12

.74

(46

)1

2.7

4(4

6)

4.2

1(5

7)

1.9

5(5

4)

I

M U

.S. A

ll C

ap

Co

re E

qu

ity (

SA

+C

F)

Me

dia

n7

.36

14

.84

7.6

51

1.6

31

1.6

34

.55

1.9

7

To

tal D

om

es

tic

Mid

Ca

p E

qu

ity

Co

mp

os

ite

8.3

6(6

3)

14

.82

(47

)5

.77

(64

)1

1.6

6(5

2)

11

.66

(52

)4

.72

(45

)1

.49

(42

)

T

ota

l Do

me

stic

Mid

Ca

p E

qu

ity P

olic

y7

.86

(77

)1

4.7

2(5

0)

7.9

2(4

1)

13

.80

(43

)1

3.8

0(4

3)

3.2

1(5

3)

1.1

4(5

0)

I

M U

.S. M

id C

ap

Eq

uity

(S

A+

CF

) M

ed

ian

8.7

61

4.6

97

.13

12

.12

12

.12

3.9

01

.12

AJO

Mid

Ca

p8

.51

(57

)1

5.4

7(3

3)

7.2

4(4

8)

12

.55

(48

)1

2.5

5(4

8)

6.7

6(2

8)

2.3

4(1

2)

R

uss

ell

Mid

cap

In

de

x7

.86

(77

)1

4.7

2(5

0)

7.9

2(4

1)

13

.80

(43

)1

3.8

0(4

3)

3.2

1(5

3)

1.1

4(5

0)

I

M U

.S. M

id C

ap

Eq

uity

(S

A+

CF

) M

ed

ian

8.7

61

4.6

97

.13

12

.12

12

.12

3.9

01

.12

Fro

ntie

r M

id C

ap

Gro

wth

9.8

1(2

2)

14

.22

(57

)7

.01

(52

)5

.95

(74

)5

.95

(74

)-0

.09

(83

)0

.48

(64

)

R

uss

ell

Mid

cap

Gro

wth

In

de

x7

.83

(78

)1

3.5

1(6

3)

6.2

3(6

0)

7.3

3(6

8)

7.3

3(6

8)

0.4

6(7

7)

0.3

5(7

0)

I

M U

.S. M

id C

ap

Eq

uity

(S

A+

CF

) M

ed

ian

8.7

61

4.6

97

.13

12

.12

12

.12

3.9

01

.12

Ho

tch

kis

& W

iley

Mid

Ca

p V

alu

e8

.68

(52

)1

8.5

7(1

)7

.09

(52

)2

2.2

8(8

)2

2.2

8(8

)1

2.4

8(1

)3

.21

(2)

R

uss

ell

Mid

cap

Va

lue

In

de

x7

.59

(86

)1

5.7

0(2

9)

9.4

5(2

0)

20

.00

(23

)2

0.0

0(2

3)

5.5

2(3

7)

1.7

8(3

2)

I

M U

.S. M

id C

ap

Eq

uity

(S

A+

CF

) M

ed

ian

8.7

61

4.6

97

.13

12

.12

12

.12

3.9

01

.12

We

llin

gto

n M

id C

ap

Gro

wth

6.0

3(9

7)

10

.45

(93

)1

.07

(97

)5

.71

(76

)5

.71

(76

)-0

.78

(87

)-0

.47

(86

)

R

uss

ell

Mid

cap

Gro

wth

In

de

x7

.83

(78

)1

3.5

1(6

3)

6.2

3(6

0)

7.3

3(6

8)

7.3

3(6

8)

0.4

6(7

7)

0.3

5(7

0)

I

M U

.S. M

id C

ap

Eq

uity

(S

A+

CF

) M

ed

ian

8.7

61

4.6

97

.13

12

.12

12

.12

3.9

01

.12

To

tal D

om

es

tic

Sm

all

Ca

p E

qu

ity

Co

mp

os

ite

8.0

9(5

9)

16

.61

(30

)8

.37

(43

)2

6.1

8(2

6)

26

.18

(26

)7

.82

(59

)1

.45

(75

)

T

ota

l Do

me

stic

Sm

all

Ca

p P

olic

y7

.07

(81

)1

4.4

6(6

7)

6.7

4(6

1)

21

.31

(47

)2

1.3

1(4

7)

8.8

3(5

3)

2.8

0(4

9)

I

M U

.S. S

ma

ll C

ap

Eq

uity

(S

A+

CF

) M

ed

ian

8.4

81

5.4

57

.79

20

.88

20

.88

9.1

12

.77

Co

ve S

tre

et S

ma

ll C

ap

Va

lue

N/A

N/A

5.2

7(8

3)

20

.69

(83

)2

0.6

9(8

3)

5.0

6(9

7)

1.7

2(9

0)

R

uss

ell

20

00

Va

lue

In

de

x6

.26

(94

)1

5.0

7(6

9)

8.3

1(5

6)

31

.74

(16

)3

1.7

4(1

6)

14

.07

(27

)4

.13

(35

)

I

M U

.S. S

ma

ll C

ap

Va

lue

Eq

uity

(S

A+

CF

) M

ed

ian

8.6

11

5.9

58

.76

26

.14

26

.14

12

.19

3.6

1

Ge

ne

va S

ma

ll C

ap

Gro

wth

N/A

N/A

6.9

8(2

8)

11

.81

(47

)1

1.8

1(4

7)

3.7

9(4

2)

1.0

1(4

3)

R

uss

ell

20

00

Gro

wth

In

de

x7

.76

(63

)1

3.7

4(5

2)

5.0

5(4

6)

11

.32

(50

)1

1.3

2(5

0)

3.5

7(4

3)

1.3

6(3

7)

I

M U

.S. S

ma

ll C

ap

Gro

wth

Eq

uity

(S

A+

CF

) M

ed

ian

8.4

81

3.8

74

.65

11

.20

11

.20

3.1

90

.81

Fro

ntie

r S

ma

ll C

ap

Va

lue

N/A

N/A

11

.62

(9)

31

.56

(16

)3

1.5

6(1

6)

13

.55

(34

)3

.55

(52

)

R

uss

ell

20

00

Va

lue

In

de

x6

.26

(94

)1

5.0

7(6

9)

8.3

1(5

6)

31

.74

(16

)3

1.7

4(1

6)

14

.07

(27

)4

.13

(35

)

IM U

.S. S

ma

ll C

ap

Va

lue

Eq

uity

(S

A+

CF

) M

ed

ian

8.6

11

5.9

58

.76

26

.14

26

.14

12

.19

3.6

1

Re

turn

s fo

r p

eri

od

s g

rea

ter

tha

n o

ne

ye

ar

are

an

nu

aliz

ed

.R

etu

rns

are

exp

ress

ed

as

pe

rce

nta

ge

s.

48

Page 49: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Co

mp

ara

tiv

e P

erf

orm

an

ce

To

tal F

un

d

As

of

De

ce

mb

er

31

, 2

01

6

10

YR

5 Y

R3

YR

1 Y

RY

TD

QT

RM

TH

Ne

um

eie

r P

om

a S

ma

ll V

alu

eN

/AN

/A1

1.8

2(7

)2

1.3

5(7

7)

21

.35

(77

)9

.31

(79

)3

.60

(51

)

R

uss

ell

20

00

Va

lue

In

de

x6

.26

(94

)1

5.0

7(6

9)

8.3

1(5

6)

31

.74

(16

)3

1.7

4(1

6)

14

.07

(27

)4

.13

(35

)

I

M U

.S. S

ma

ll C

ap

Va

lue

Eq

uity

(S

A+

CF

) M

ed

ian

8.6

11

5.9

58

.76

26

.14

26

.14

12

.19

3.6

1

Sh

ap

iro

Sm

all

Ca

p1

0.1

9(1

4)

16

.95

(22

)8

.23

(45

)3

6.8

0(2

)3

6.8

0(2

)8

.91

(52

)0

.67

(85

)

R

uss

ell

20

00

In

de

x7

.07

(81

)1

4.4

6(6

7)

6.7

4(6

1)

21

.31

(47

)2

1.3

1(4

7)

8.8

3(5

3)

2.8

0(4

9)

I

M U

.S. S

ma

ll C

ap

Eq

uity

(S

A+

CF

) M

ed

ian

8.4

81

5.4

57

.79

20

.88

20

.88

9.1

12

.77

Wa

satc

h S

ma

ll C

ap

Gro

wth

N/A

N/A

7.2

2(2

5)

12

.50

(43

)1

2.5

0(4

3)

4.2

3(3

8)

1.0

3(4

2)

R

uss

ell

20

00

Gro

wth

In

de

x7

.76

(63

)1

3.7

4(5

2)

5.0

5(4

6)

11

.32

(50

)1

1.3

2(5

0)

3.5

7(4

3)

1.3

6(3

7)

I

M U

.S. S

ma

ll C

ap

Gro

wth

Eq

uity

(S

A+

CF

) M

ed

ian

8.4

81

3.8

74

.65

11

.20

11

.20

3.1

90

.81

To

tal In

tern

ati

on

al

Eq

uit

y C

om

po

sit

e1

.90

(69

)7

.32

(47

)-1

.54

(68

)-0

.85

(81

)-0

.85

(81

)-2

.80

(49

)1

.87

(49

)

T

ota

l In

tern

atio

na

l Eq

uity

Po

licy

1.6

9(7

5)

5.8

2(6

7)

-1.0

0(5

8)

4.9

1(4

4)

4.9

1(4

4)

-1.5

2(3

6)

2.5

3(3

5)

I

M In

tern

atio

na

l Eq

uity

(S

A+

CF

) M

ed

ian

2.7

67

.20

-0.3

93

.74

3.7

4-2

.90

1.7

8

To

tal In

tern

ati

on

al

La

rge

Ca

p E

qu

ity

Co

mp

os

ite

N/A

7.6

6(4

2)

-1.6

6(7

1)

0.5

8(7

3)

0.5

8(7

3)

-1.4

7(3

6)

2.2

1(4

2)

T

ota

l In

tern

atio

na

l La

rge

Ca

p E

qu

ity P

olic

y1

.69

(75

)5

.82

(67

)-1

.00

(58

)4

.91

(44

)4

.91

(44

)-1

.52

(36

)2

.53

(35

)

I

M In

tern

atio

na

l Eq

uity

(S

A+

CF

) M

ed

ian

2.7

67

.20

-0.3

93

.74

3.7

4-2

.90

1.7

8

Alli

an

z In

tern

atio

na

lN

/AN

/AN

/AN

/AN

/A0

.75

(51

)3

.11

(5)

M

SC

I A

C W

orl

d e

x U

SA

1.4

2(1

00

)5

.48

(10

0)

-1.3

2(1

00

)5

.01

(66

)5

.01

(66

)-1

.20

(68

)2

.59

(18

)

I

M G

lob

al L

arg

e C

ap

Co

re E

qu

ity (

SA

+C

F)

Me

dia

n4

.87

11

.03

4.2

76

.24

6.2

40

.81

1.9

7

Ca

use

wa

y In

tern

atio

na

l1

.98

(57

)7

.33

(63

)-2

.30

(86

)1

.70

(46

)1

.70

(46

)0

.68

(7)

2.7

7(4

2)

C

au

sew

ay

Intl

Po

licy

1.8

8(6

2)

6.4

4(8

3)

0.1

7(4

1)

9.8

6(3

)9

.86

(3)

3.3

6(2

)3

.64

(8)

I

M In

tern

atio

na

l Co

re E

qu

ity (

SA

+C

F)

Me

dia

n2

.14

7.9

7-0

.24

1.3

11

.31

-2.2

42

.52

We

llin

gto

n Q

ua

lity

Gro

wth

In

tern

atio

na

lN

/AN

/AN

/AN

/AN

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.40

(96

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.45

(93

)

W

elli

ng

ton

In

tl Q

ua

lity

Gro

wth

Po

licy

2.1

9(6

5)

6.7

5(7

5)

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9(6

1)

-3.0

6(7

1)

-3.0

6(7

1)

-5.6

8(7

5)

1.4

9(6

4)

I

M In

tern

atio

na

l La

rge

Ca

p G

row

th E

qu

ity (

SA

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49

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50

Page 51: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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51

Page 52: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 53: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 54: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 55: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 56: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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62

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Page 71: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 89: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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Page 90: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Rep

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tatis

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Def

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and

Des

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Activ

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iffer

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wee

n a

portf

olio

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ctua

l per

form

ance

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expe

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ased

on

its le

vel o

f ris

k as

det

erm

ined

by

beta

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eter

min

es th

e po

rtfol

io's

no

n-sy

stem

ic re

turn

, or i

ts h

isto

rical

per

form

ance

not

exp

lain

ed b

y m

ovem

ents

of t

he m

arke

t.

Bet

a- A

mea

sure

of t

he s

ensi

tivity

of a

por

tfolio

to th

e m

ovem

ents

in th

e m

arke

t. It

is a

mea

sure

of t

he p

ortfo

lio's

sys

tem

atic

risk

.

Con

sist

ency

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he p

erce

ntag

e of

qua

rters

that

a p

rodu

ct a

chie

ved

a ra

te o

f ret

urn

high

er th

an th

at o

f its

ben

chm

ark.

Hig

her c

onsi

sten

cy in

dica

tes

the

man

ager

has

con

tribu

ted

mor

e to

the

prod

uct’s

per

form

ance

.

Dis

trib

uted

to P

aid

In (D

PI)

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ratio

of m

oney

dis

tribu

ted

to L

imite

d Pa

rtner

s by

the

fund

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ativ

e to

con

tribu

tions

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alcu

late

d by

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idin

g cu

mul

ativ

e di

strib

utio

ns b

y pa

id in

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ital.

Thi

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ultip

le

show

s th

e in

vest

or h

ow m

uch

mon

ey th

ey g

ot b

ack.

It i

s a

good

mea

sure

for e

valu

atin

g a

fund

late

r in

its li

fe b

ecau

se th

ere

are

mor

e di

strib

utio

ns to

mea

sure

aga

inst

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Dow

n M

arke

t Cap

ture

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tio o

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rage

por

tfolio

per

form

ance

ove

r the

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igna

ted

benc

hmar

k du

ring

perio

ds o

f neg

ativ

e re

turn

s. A

low

er v

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indi

cate

s be

tter p

rodu

ct p

erfo

rman

ce

Dow

nsid

e R

isk

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easu

re s

imila

r to

stan

dard

dev

iatio

n th

at u

tiliz

es o

nly

the

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tive

mov

emen

ts o

f the

retu

rn s

erie

s. It

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late

d by

taki

ng th

e st

anda

rd d

evia

tion

of th

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gativ

e qu

arte

rly s

et o

f ret

urns

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r fac

tor i

s in

dica

tive

of a

risk

ier p

rodu

ct.

Exce

ss R

etur

n - A

rithm

etic

diff

eren

ce b

etw

een

the

man

ager

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erfo

rman

ce a

nd th

e ris

k-fre

e re

turn

ove

r a s

peci

fied

time

perio

d.

Exce

ss R

isk

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easu

re o

f the

sta

ndar

d de

viat

ion

of a

por

tfolio

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erfo

rman

ce re

lativ

e to

the

risk

free

retu

rn.

Info

rmat

ion

Rat

io

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s ca

lcul

ates

the

valu

e-ad

ded

cont

ribut

ion

of th

e m

anag

er a

nd is

der

ived

by

divi

ding

the

activ

e ra

te o

f ret

urn

of th

e po

rtfol

io b

y th

e tra

ckin

g er

ror.

The

high

er th

e In

form

atio

n R

atio

, the

mor

e th

e m

anag

er h

as a

dded

val

ue to

the

portf

olio

.

Publ

ic M

arke

t Equ

ival

ent (

PME)

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esig

ns a

set

of a

naly

ses

used

in th

e Pr

ivat

e Eq

uity

Indu

stry

to e

valu

ate

the

perfo

rman

ce o

f a P

rivat

e Eq

uity

Fun

d ag

ains

t a p

ublic

ben

chm

ark

or in

dex.

R-S

quar

ed

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per

cent

age

of a

por

tfolio

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rman

ce th

at c

an b

e ex

plai

ned

by th

e be

havi

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f the

app

ropr

iate

ben

chm

ark.

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igh

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ed m

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ce h

as

hist

oric

ally

mov

ed in

the

sam

e di

rect

ion

as th

e ap

prop

riate

ben

chm

ark.

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urn

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poun

ded

rate

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etur

n fo

r the

per

iod.

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pe R

atio

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epre

sent

s th

e ex

cess

rate

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etur

n ov

er th

e ris

k fre

e re

turn

div

ided

by

the

stan

dard

dev

iatio

n of

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exce

ss re

turn

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resu

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an

abso

lute

rate

of r

etur

n pe

r uni

t of r

isk.

A

high

er v

alue

dem

onst

rate

s be

tter h

isto

rical

risk

-adj

uste

d pe

rform

ance

.

Stan

dard

Dev

iatio

n - A

sta

tistic

al m

easu

re o

f the

rang

e of

a p

ortfo

lio's

per

form

ance

. It r

epre

sent

s th

e va

riabi

lity

of re

turn

s ar

ound

the

aver

age

retu

rn o

ver a

spe

cifie

d tim

e pe

riod.

Tota

l Val

ue to

Pai

d In

(TVP

I) - T

he ra

tio o

f the

cur

rent

val

ue o

f rem

aini

ng in

vest

men

ts w

ithin

a fu

nd, p

lus

the

tota

l val

ue o

f all

dist

ribut

ions

to d

ate,

rela

tive

to th

e to

tal a

mou

nt o

f cap

ital p

aid

into

the

fund

to

dat

e. I

t is

a go

od m

easu

re o

f per

form

ance

bef

ore

the

end

of a

fund

’s li

fe

Trac

king

Err

or

- Thi

s is

a m

easu

re o

f the

sta

ndar

d de

viat

ion

of a

por

tfolio

's re

turn

s in

rela

tion

to th

e pe

rform

ance

of i

ts d

esig

nate

d m

arke

t ben

chm

ark.

Trey

nor R

atio

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ilar t

o Sh

arpe

ratio

but

util

izes

bet

a ra

ther

than

exc

ess

risk

as d

eter

min

ed b

y st

anda

rd d

evia

tion.

It is

cal

cula

ted

by ta

king

the

exce

ss ra

te o

f ret

urn

abov

e th

e ris

k fre

e ra

te d

ivid

ed b

y be

ta to

der

ive

the

abso

lute

rate

of r

etur

n pe

r uni

t of r

isk.

A h

ighe

r val

ue in

dica

tes

a pr

oduc

t has

ach

ieve

d be

tter h

isto

rical

risk

-adj

uste

d pe

rform

ance

.

Up

Mar

ket C

aptu

re

- The

ratio

of a

vera

ge p

ortfo

lio p

erfo

rman

ce o

ver t

he d

esig

nate

d be

nchm

ark

durin

g pe

riods

of p

ositi

ve re

turn

s. A

hig

her v

alue

indi

cate

s be

tter p

rodu

ct p

erfo

rman

ce.

90

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Dis

clos

ures

AndC

o co

mpi

led

this

repo

rt fo

r the

sol

e us

e of

the

clie

nt fo

r whi

ch it

was

pre

pare

d. A

ndC

o is

resp

onsi

ble

for e

valu

atin

g th

e pe

rform

ance

resu

lts o

f the

Tot

al F

und

alon

g w

ith th

e in

vest

men

t adv

isor

s by

com

parin

g th

eir p

erfo

rman

ce w

ith in

dice

s an

d ot

her r

elat

ed p

eer u

nive

rse

data

that

is d

eem

ed a

ppro

pria

te.

AndC

o us

es th

e re

sults

from

this

eva

luat

ion

to m

ake

obse

rvat

ions

and

reco

mm

enda

tions

to th

e cl

ient

.

AndC

o us

es ti

me-

wei

ghte

d ca

lcul

atio

ns w

hich

are

foun

ded

on s

tand

ards

reco

mm

ende

d by

the

CFA

Inst

itute

. Th

e ca

lcul

atio

ns a

nd v

alue

s sh

own

are

base

d on

info

rmat

ion

that

is re

ceiv

ed fr

om c

usto

dian

s. A

ndC

o an

alyz

es tr

ansa

ctio

ns a

s in

dica

ted

on th

e cu

stod

ian

stat

emen

ts a

nd re

view

s th

e cu

stod

ial m

arke

t val

ues

of th

e po

rtfol

io.

As a

resu

lt, th

is p

rovi

des

AndC

o w

ith a

reas

onab

le b

asis

that

the

inve

stm

ent i

nfor

mat

ion

pres

ente

d is

free

from

mat

eria

l mis

stat

emen

t. T

his

met

hodo

logy

of e

valu

atin

g an

d m

easu

ring

perfo

rman

ce p

rovi

des

AndC

o w

ith a

pra

ctic

al fo

unda

tion

for o

ur o

bser

vatio

ns a

nd re

com

men

datio

ns.

Not

hing

cam

e to

ou

r atte

ntio

n th

at w

ould

cau

se A

ndC

o to

bel

ieve

that

the

info

rmat

ion

pres

ente

d is

sig

nific

antly

mis

stat

ed.

This

per

form

ance

repo

rt is

bas

ed o

n da

ta o

btai

ned

by th

e cl

ient

’s c

usto

dian

(s),

inve

stm

ent f

und

adm

inis

trato

r, or

oth

er s

ourc

es b

elie

ved

to b

e re

liabl

e. W

hile

thes

e so

urce

s ar

e be

lieve

d to

be

relia

ble,

the

data

pr

ovid

ers

are

resp

onsi

ble

for t

he a

ccur

acy

and

com

plet

enes

s of

thei

r sta

tem

ents

. Clie

nts

are

enco

urag

ed to

com

pare

the

reco

rds

of th

eir c

usto

dian

(s) t

o en

sure

this

repo

rt fa

irly

and

accu

rate

ly re

flect

s th

eir v

ario

us

asse

t pos

ition

s.

The

stra

tegi

es li

sted

may

not

be

suita

ble

for a

ll in

vest

ors.

We

belie

ve th

e in

form

atio

n pr

ovid

ed h

ere

is re

liabl

e, b

ut d

o no

t war

rant

its

accu

racy

or c

ompl

eten

ess.

Pas

t per

form

ance

is n

ot a

n in

dica

tion

of fu

ture

pe

rform

ance

. An

y in

form

atio

n co

ntai

ned

in th

is re

port

is fo

r inf

orm

atio

nal p

urpo

ses

only

and

sho

uld

not b

e co

nstru

ed to

be

an o

ffer t

o bu

y or

sel

l any

sec

uriti

es, i

nves

tmen

t con

sulti

ng, o

r inv

estm

ent m

anag

emen

t se

rvic

es.

Addi

tiona

l inf

orm

atio

n in

clud

ed in

this

doc

umen

t may

con

tain

dat

a pr

ovid

ed b

y fro

m in

dex

data

base

s, p

ublic

eco

nom

ic s

ourc

es a

nd th

e m

anag

ers

them

selv

es.

This

doc

umen

t may

con

tain

dat

a pr

ovid

ed b

y Bl

oom

berg

Bar

clay

s.

Bloo

mbe

rg B

arcl

ays

Inde

x da

ta p

rovi

ded

by w

ay o

f Bar

clay

s Li

ve.

This

doc

umen

t may

con

tain

dat

a pr

ovid

ed b

y St

anda

rd a

nd P

oor’s

. N

othi

ng c

onta

ined

with

in a

ny d

ocum

ent,

adve

rtise

men

t or p

rese

ntat

ion

from

S&P

Indi

ces

cons

titut

es a

n of

fer o

f ser

vice

s in

juris

dict

ions

whe

re

S&P

Indi

ces

does

not

hav

e th

e ne

cess

ary

licen

ses.

All

info

rmat

ion

prov

ided

by

S&P

Indi

ces

is im

pers

onal

and

is n

ot ta

ilore

d to

the

need

s of

any

per

son,

ent

ity o

r gro

up o

f per

sons

. Any

retu

rns

or p

erfo

rman

ce

prov

ided

with

in a

ny d

ocum

ent i

s pr

ovid

ed fo

r illu

stra

tive

purp

oses

onl

y an

d do

es n

ot d

emon

stra

te a

ctua

l per

form

ance

. Pas

t per

form

ance

is n

ot a

gua

rant

ee o

f fut

ure

inve

stm

ent r

esul

ts.

This

doc

umen

t may

con

tain

dat

a pr

ovid

ed b

y M

SCI,

Inc.

Cop

yrig

ht M

SCI,

2017

. U

npub

lishe

d. A

ll R

ight

s R

eser

ved.

Thi

s in

form

atio

n m

ay o

nly

be u

sed

for y

our i

nter

nal u

se, m

ay n

ot b

e re

prod

uced

or

redi

ssem

inat

ed in

any

form

and

may

not

be

used

to c

reat

e an

y fin

anci

al in

stru

men

ts o

r pro

duct

s or

any

indi

ces.

Thi

s in

form

atio

n is

pro

vide

d on

an

“as

is” b

asis

and

the

user

of t

his

info

rmat

ion

assu

mes

the

entir

e ris

k of

any

use

it m

ay m

ake

or p

erm

it to

be

mad

e of

this

info

rmat

ion.

Nei

ther

MSC

I, an

y of

its

affil

iate

s or

any

oth

er p

erso

n in

volv

ed in

or r

elat

ed to

com

pilin

g, c

ompu

ting

or c

reat

ing

this

info

rmat

ion

mak

es a

ny

expr

ess

or im

plie

d w

arr a

ntie

s or

repr

esen

tatio

ns w

ith re

spec

t to

such

info

rmat

ion

or th

e re

sults

to b

e ob

tain

ed b

y th

e us

e th

ereo

f, an

d M

SCI,

its a

ffilia

tes

and

each

suc

h ot

her p

erso

n he

reby

exp

ress

ly d

iscl

aim

all

war

rant

ies

(incl

udin

g, w

ithou

t lim

itatio

n, a

ll w

arra

ntie

s of

orig

inal

ity, a

ccur

acy,

com

plet

enes

s, ti

mel

ines

s, n

on-in

fring

emen

t, m

erch

anta

bilit

y an

d fit

ness

for a

par

ticul

ar p

urpo

se) w

ith re

spec

t to

this

info

rmat

ion.

W

ithou

t lim

iting

any

of t

he fo

rego

ing,

in n

o ev

ent s

hall

MSC

I, an

y of

its

affil

iate

s or

any

oth

er p

erso

n in

volv

ed in

or r

elat

ed to

com

pilin

g, c

ompu

ting

or c

reat

ing

this

info

rmat

ion

have

any

liab

ility

for a

ny d

irect

, ind

irect

, sp

ecia

l, in

cide

ntal

, pun

itive

, con

sequ

entia

l or a

ny o

ther

dam

ages

(inc

ludi

ng, w

ithou

t lim

itatio

n, lo

st p

rofit

s) e

ven

if no

tifie

d of

, or i

f it m

ight

oth

erw

ise

have

ant

icip

ated

, the

pos

sibi

lity

of s

uch

dam

ages

.

This

doc

umen

t may

con

tain

dat

a pr

ovid

ed b

y R

usse

ll In

vest

men

t Gro

up.

Rus

sell

Inve

stm

ent G

roup

is th

e so

urce

ow

ner o

f the

dat

a co

ntai

ned

or re

flect

ed in

this

mat

eria

l and

all

trade

mar

ks a

nd c

opyr

ight

s re

late

d th

eret

o. T

he m

ater

ial m

ay c

onta

in c

onfid

entia

l inf

orm

atio

n an

d un

auth

oriz

ed u

se, d

iscl

osur

e, c

opyi

ng, d

isse

min

atio

n or

redi

strib

utio

n is

stri

ctly

pro

hibi

ted.

Thi

s is

a u

ser p

rese

ntat

ion

of th

e da

ta.

Rus

sell

Inve

stm

ent

Gro

up is

not

resp

onsi

ble

for t

he fo

rmat

ting

or c

onfig

urat

ion

of th

is m

ater

ial o

r for

any

inac

cura

cy in

pre

sent

atio

n th

ereo

f.

This

doc

umen

t may

con

tain

dat

a pr

ovid

ed b

y M

orni

ngst

ar.

All r

ight

s re

serv

ed.

Use

of t

his

cont

ent r

equi

res

expe

rt kn

owle

dge.

It i

s to

be

used

by

spec

ialis

t ins

titut

ions

onl

y. T

he in

form

atio

n co

ntai

ned

here

in: (

1) is

pr

oprie

tary

to M

orni

ngst

ar a

nd/o

r its

con

tent

pro

vide

rs; (

2) m

ay n

ot b

e co

pied

, ada

pted

or d

istri

bute

d; a

nd (3

) is

not w

arra

nted

to b

e ac

cura

te, c

ompl

ete

or ti

mel

y. N

eith

er M

orni

ngst

ar n

or it

s co

nten

t pro

vide

rs a

re

resp

onsi

ble

for a

ny d

amag

es o

r los

ses

aris

ing

from

any

use

of t

his

info

rmat

ion,

exc

ept w

here

suc

h da

mag

es o

r los

ses

cann

ot b

e lim

ited

or e

xclu

ded

by la

w in

you

r jur

isdi

ctio

n. P

ast f

inan

cial

per

form

ance

is n

ot

guar

ante

e of

futu

re re

sults

.

91

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92

Page 93: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

M E M O R A N D U M

TO: OTRS Board of Trustees

FROM: Doug Anderson and Kirk Stebbins

DATE: February 22, 2017

RE: Strategic Asset Allocation Recommendations

This jointly prepared memo will give a summary of the findings of overlapping studies of the asset allocation of the OTRS investment portfolio. It will also provide the purpose for conducting the study and an overview of the processes employed.

Purpose An asset allocation study was prompted last year when the Board elected to reduce the System’s return assumption from 8.0% to 7.5%. The asset allocation study’s goal was an assessment of the portfolio’s structure, in the current market, and its ability to provide adequate returns while assuming reasonable risk.

Process The study represents an iterative collaborative effort between Staff and Consultant. Several models (mean/variance optimization and Sortino downside risk) were used in tandem to assess potential portfolios under different risk/return regimes and theoretical frameworks. In the end, the models provided the same general conclusions. Staff and Consultant are in full agreement on the conclusions of the study.

Findings The current target asset allocation is sufficient to accomplish the 7.5% return assumption. One model (A+), which represented modest allocation changes, displayed slightly better risk and return characteristics. The model shifted a modest amount of its domestic equity exposure to international equity and to real estate. We believe both asset categories are attractive in today’s market environment. However, we view the changes as diversification rather than market timing. The Strategic Asset Allocation reflect the changes from “Current” to “Proposed” as shown in the table below and corresponding proportional adjustments would be made to the Rebalancing Policy.

Asset Class Current Change Proposed U.S. Equities 40.0% -3.5% 36.5% International Equities 17.5% +1.5% 19.0% Fixed Income 23.5% 23.5% Real Estate 7.0% +2.0% 9.0% Master Limited Partnerships 7.0% 7.0% Private Equity 5.0% 5.0% Cash 0% 0%

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The key risk and return estimate comparisons between the Current and Proposed allocations are shown in the table below.

Performance Metric Current Change Proposed Expected Return (Sortino) 8.80% +0.20% 9.00% Expected Return (MVO) 6.97% +0.03% 6.99% Expected Risk (MVO) 11.58% -0.12% 11.30% Expected Risk (Sortino) 12.00% -0.20% 11.80% Sortino Ratio 11.25 +1.37% 12.62 99th %ile return -26.4% -0.20% -26.6% Sharpe Ratio 0.39 0.01 0.40

The changes required to implement a move to model A+ would be relatively modest as few asset classes are affected. Recent gains from the domestic equity portfolio could be harvested to reinvest in international equity. The increase in real estate would be met over time as capital is called by scaling investments in new funds of current general partners to leverage those relationships and if necessary potentially new partnerships. Small adjustments to the investment policy statement would codify any changes made to the target asset allocation.

Once the strategic asset allocation has been adopted we recommend proceeding to address the asset class structure decisions for U.S. Equities and Fixed Income. Concurrent analysis of U.S. Equities indicates the benefit of changing the existing structure while no firm conclusions have been drawn with regard to changing the existing Fixed Income structure. No changes to the underlying structure of the other asset classes are anticipated at this time.

94

Page 95: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Man

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95

Page 96: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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96

Page 97: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

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62,178

,914

3.80

%9.06

%$5

62,178

,914

$0Dom

estic

 All Ca

p Eq

uity Total

$562

,178

,914

3.80

%3.50

%9.06

%8.75

%$0

$0$5

62,178

,914

$0$0

$00%

0%0%

0%Dom

estic

 Large

 Cap

 Equ

ityLarge Cap Va

lue ‐ A

ctive

$607

,567

,439

4.10

%9.79

%$6

07,567

,439

$679

,176

,153

Large Cap Co

re ‐ Passive S&

P 50

0$3

02,938

,158

2.05

%4.88

%$3

02,938

,158

$0Large Cap Growth ‐ Activ

e$5

71,608

,825

3.86

%9.21

%$5

71,608

,825

$679

,176

,153

Large Cap Co

re ‐ Factor Eq Wt S

&P 50

0$2

26,356

,090

1.53

%3.65

%$2

26,356

,090

$0Large Cap Co

re ‐ Passive Ru

 100

0$0

0.00

%0.00

%$0

$451

,405

,239

Large Cap Co

re ‐ Factor Smart B

eta

$00.00

%0.00

%$8

27,317

,735

Dom

estic

 Large

 Cap

 Equ

ity Total

$1,708

,470

,512

11.54%

11.50%

27.53%

28.75%

$302

,938

,158

$226

,356

,090

$1,179

,176

,264

$451

,405

,239

$827

,317

,735

$1,358

,352

,307

7.3%

13.3%

21.9%

42.5%

Dom

estic

 Mid Cap

 Equ

ityMid Cap

 Core ‐ A

ctive

$580

,183

,847

3.92

%9.35

%$5

80,183

,847

$374

,533

,633

Mid Cap

 Growth‐ A

ctive

$534

,204

,738

3.61

%8.61

%$5

34,204

,738

Mid Cap

 Value

 ‐ Activ

e$5

75,508

,641

3.89

%9.28

%$5

75,508

,641

$374

,533

,633

Mid Cap

 Growth‐ A

ctive

$491

,690

,915

3.32

%7.92

%$4

91,690

,915

$374

,533

,633

Mid Cap

 Core ‐ Factor S

mart B

eta

$00.00

%0.00

%$0

$413

,658

,868

Mid Cap

 Core ‐ P

assiv

e Ru

 250

0$0

0.00

%0.00

%$0

$479

,327

,213

Dom

estic

 Mid Cap

 Equ

ity Total

$2,181

,588

,141

14.74%

14.00%

35.16%

35.00%

$0$0

$2,181

,588

,141

$479

,327

,213

$413

,658

,868

$1,123

,600

,900

7.7%

6.7%

18.1%

32.5%

Dom

estic

 Small Cap

 Equ

itySm

all Cap

 Value

 ‐ Activ

e$1

25,741

,927

0.85

%2.03

%$1

25,741

,927

Small Cap

 Value

 ‐ Activ

e$2

10,869

,030

1.42

%3.40

%$2

10,869

,030

Small Cap

 Growth‐ A

ctive

$244

,719

,615

1.65

%3.94

%$2

44,719

,615

$475

,610

,377

Small Cap

 Value

 ‐ Activ

e$1

54,460

,011

1.04

%2.49

%$1

54,460

,011

$475

,610

,377

Small Cap

 Core ‐ A

ctive

$782

,522

,065

5.29

%12

.61%

$782

,522

,065

$600

,000

,000

Small Cap

 Growth‐ A

ctive

$234

,332

,801

1.58

%3.78

%$2

34,332

,801

Dom

estic

 Small Cap

 Equ

ity Total

$1,752

,645

,449

11.84%

11.00%

28.25%

27.50%

$0$0

$1,752

,645

,449

$0$0

$1,551

,220

,754

0.0%

0.0%

25.0%

25.0%

41.91%

40.00%

100.00

%10

0.00

%30

2,93

8,15

822

6,35

6,09

05,67

5,58

8,76

893

0,73

2,45

1,24

0,97

6,60

34,03

3,17

3,96

115

.00%

20.00%

65.00%

100.00

%

Prop

osed

 US Eq

uity Structure ‐ Stage 1

Curren

t US Eq

uity Structure

*Propo

sed 9/20

/16

97

Page 98: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Conservativ

e Scen

ario

 10%

 Factor Ind

ex / 10%

 Cap

 Weighted Inde

x / 80

% Traditio

nal A

ctive

4.88

%3.65

%91

.47%

10.00%

10.00%

80.00%

10.00%

10.00%

80.00%

100.00%

As of 1

/31/17

% of T

otal 

Fund

% of T

otal 

Fund

% of  US 

Equitie

s% of  US 

Equitie

sCa

p Wtd 

Passive

Factor In

dex

Trad

ition

al 

Activ

eCa

p Wtd 

Passive

Factor In

dex

Trad

ition

al 

Activ

eCa

p Wtd 

Passive

Factor 

Inde

xTrad

ition

al 

Activ

eTo

tal U

S Eq

uity

MktV$

Mkt Val

Tgt V

alMkt Val

Tgt V

al4.88

%3.65

%91

.47%

10.00%

10.00%

80.00%

Dom

estic

 All Ca

p Eq

uit y

$562

,178

,914

3.80

%3.5%

9.06

%8.75

%$0

$0$5

62,178

,914

$0$0

$00.00

%0.00

%0.00

%0.00

%Dom

estic

 Large

 Cap

 Equ

it y$1

,708

,470

,512

11.54%

11.5%

27.53%

28.75%

$302

,938

,158

$226

,356

,090

$1,179

,176

,264

$300

,936

,826

$413

,658

,868

$1,922

,479

,588

4.85

%6.67

%30

.98%

42.50%

Dom

estic

 Mid Cap

 Equ

it y$2

,181

,588

,141

14.74%

14.0%

35.16%

35.00%

$0$0

$2,181

,588

,141

$319

,551

,475

$206

,829

,434

$1,490

,206

,071

5.15

%3.33

%24

.02%

32.50%

Dom

estic

 Small Cap

 Equ

it y$1

,752

,645

,449

11.84%

11.0%

28.25%

27.50%

$0$0

$1,752

,645

,449

$0$0

$1,551

,220

,754

0.00

%0.00

%25

.00%

25.00%

$6,204

,883

,01 6

41.91%

40.00%

100.00%

100.00%

$302

,938

,158

$226

,356

,090

$5,675

,588

,768

$620

,488

,302

$620

,488

,302

$4,963

,906

,413

10.00%

10.00%

80.00%

100.00%

Dom

estic

 All Ca

p Eq

uity

All Cap

 ‐ Activ

e$5

62,178

,914

3.80

%9.06

%$5

62,178

,914

$0Dom

estic

 All Ca

p Eq

uity Total

$562

,178

,91 4

3.80

%3.50

%9.06

%8.75

%$0

$0$5

62,178

,914

$0$0

$00%

0%0%

0%Dom

estic

 Large

 Cap

 Equ

it yLarge Cap Va

lue ‐ A

ctive

$607

,567

,439

4.10

%9.79

%$6

07,567

,439

$961

,239

,794

Large Cap Co

re ‐ Passive S&

P 50

0$3

02,938

,158

2.05

%4.88

%$3

02,938

,158

$0Large Cap Growth ‐ Activ

e$5

71,608

,825

3.86

%9.21

%$5

71,608

,825

$961

,239

,794

Large Cap Co

re ‐ Factor Eq Wt S

&P 50

0$2

26,356

,090

1.53

%3.65

%$2

26,356

,090

$0Large Cap Co

re ‐ Passive Ru

 100

0$0

0.00

%0.00

%$0

$300

,936

,826

Large Cap Co

re ‐ Factor Smart B

eta

$00.00

%0.00

%$4

13,658

,868

Dom

estic

 Large

 Cap

 Equ

ity Total

$1,708

,470

,512

11.54%

11.50%

27.53%

28.75%

$302

,938

,158

$226

,356

,090

$1,179

,176

,264

$300

,936

,826

$413

,658

,868

$1,922

,479

,588

4.9%

6.7%

31.0%

42.5%

Dom

estic

 Mid Cap

 Equ

it yMid Cap

 Core ‐ A

ctive

$580

,183

,847

3.92

%9.35

%$5

80,183

,847

$496

,735

,357

Mid Cap

 Growth‐ A

ctive

$534

,204

,738

3.61

%8.61

%$5

34,204

,738

Mid Cap

 Value

 ‐ Activ

e$5

75,508

,641

3.89

%9.28

%$5

75,508

,641

$496

,735

,357

Mid Cap

 Growth‐ A

ctive

$491

,690

,915

3.32

%7.92

%$4

91,690

,915

$496

,735

,357

Mid Cap

 Core ‐ Factor S

mart B

eta

$00.00

%0.00

%$0

$206

,829

,434

Mid Cap

 Core ‐ P

assiv

e Ru

 250

0$0

0.00

%0.00

%$0

$319

,551

,475

Dom

estic

 Mid Cap

 Equ

ity Total

$2,181

,588

,141

14.74%

14.00%

35.16%

35.00%

$0$0

$2,181

,588

,141

$319

,551

,475

$206

,829

,434

$1,490

,206

,071

5.2%

3.3%

24.0%

32.5%

Dom

estic

 Small Cap

 Equ

it ySm

all Cap

 Value

 ‐ Activ

e$1

25,741

,927

0.85

%2.03

%$1

25,741

,927

Small Cap

 Value

 ‐ Activ

e$2

10,869

,030

1.42

%3.40

%$2

10,869

,030

Small Cap

 Growth‐ A

ctive

$244

,719

,615

1.65

%3.94

%$2

44,719

,615

$475

,610

,377

Small Cap

 Value

 ‐ Activ

e$1

54,460

,011

1.04

%2.49

%$1

54,460

,011

$475

,610

,377

Small Cap

 Core ‐ A

ctive

$782

,522

,065

5.29

%12

.61%

$782

,522

,065

$600

,000

,000

Small Cap

 Growth‐ A

ctive

$234

,332

,801

1.58

%3.78

%$2

34,332

,801

Dom

estic

 Small Cap

 Equ

ity Total

$1,752

,645

,449

11.84%

11.00%

28.25%

27.50%

$0$0

$1,752

,645

,449

$0$0

$1,551

,220

,754

0.0%

0.0%

25.0%

25.0%

41.91%

40.00%

100.00%

100.00%

302,93

8,158

226,35

6,090

5,67

5,58

8,768

620,48

8,302

620,48

8,302

4,96

3,90

6,413

10.00%

10.00%

80.00%

100.00%

Curren

t US Eq

uity Structure

Prop

osed

 US Eq

uity Structure ‐ Stage 1

98

Page 99: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Mod

erate Scen

ario

 17.5%

 Factor Ind

ex / 15%

 Cap

 Weighted Inde

x / 67

.5% Traditio

nal A

ctive

4.88

%3.65

%91

.47%

15.00%

17.50%

67.50%

15.00%

17.50%

67.50%

100.00

%

As of 1

/31/17

% of T

otal 

Fund

% of T

otal 

Fund

% of  US 

Equitie

s% of  US 

Equitie

sCa

p Wtd 

Passive

Factor In

dex

Trad

ition

al 

Activ

eCa

p Wtd 

Passive

Factor In

dex

Trad

ition

al 

Activ

eCa

p Wtd 

Passive

Factor 

Inde

xTrad

ition

al 

Activ

eTo

tal U

S Eq

uity

MktV$

Mkt Val

Tgt V

alMkt Val

Tgt V

al4.88

%3.65

%91

.47%

15.00%

17.50%

67.50%

Dom

estic

 All Ca

p Eq

uity

$562

,178

,914

3.80

%3.5%

9.06

%8.75

%$0

$0$5

62,178

,914

$0$0

$00.00

%0.00

%0.00

%0.00

%Dom

estic

 Large

 Cap

 Equ

ity$1

,708

,470

,512

11.54%

11.5%

27.53%

28.75%

$302

,938

,158

$226

,356

,090

$1,179

,176

,264

$451

,405

,239

$723

,903

,019

$1,461

,767

,024

7.28

%11

.67%

23.56%

42.50%

Dom

estic

 Mid Cap

 Equ

ity$2

,181

,588

,141

14.74%

14.0%

35.16%

35.00%

$0$0

$2,181

,588

,141

$479

,327

,213

$361

,951

,509

$1,175

,308

,258

7.73

%5.83

%18

.94%

32.50%

Dom

estic

 Small Cap

 Equ

ity$1

,752

,645

,449

11.84%

11.0%

28.25%

27.50%

$0$0

$1,752

,645

,449

$0$0

$1,551

,220

,754

0.00

%0.00

%25

.00%

25.00%

$6,204

,883

,016

41.91%

40.00%

100.00

%10

0.00

%$3

02,938

,158

$226

,356

,090

$5,675

,588

,768

$930

,732

,452

$1,085

,854

,528

$4,188

,296

,036

15.00%

17.50%

67.50%

100.00

%Dom

estic

 All Ca

p Eq

uity

All Cap

 ‐ Activ

e$5

62,178

,914

3.80

%9.06

%$5

62,178

,914

$0Dom

estic

 All Ca

p Eq

uity Total

$562

,178

,914

3.80

%3.50

%9.06

%8.75

%$0

$0$5

62,178

,914

$0$0

$00%

0%0%

0%Dom

estic

 Large

 Cap

 Equ

ityLarge Cap Va

lue ‐ A

ctive

$607

,567

,439

4.10

%9.79

%$6

07,567

,439

$730

,883

,512

Large Cap Co

re ‐ Passive S&

P 50

0$3

02,938

,158

2.05

%4.88

%$3

02,938

,158

$0Large Cap Growth ‐ Activ

e$5

71,608

,825

3.86

%9.21

%$5

71,608

,825

$730

,883

,512

Large Cap Co

re ‐ Factor Eq Wt S

&P 50

0$2

26,356

,090

1.53

%3.65

%$2

26,356

,090

$0Large Cap Co

re ‐ Passive Ru

 100

0$0

0.00

%0.00

%$0

$451

,405

,239

Large Cap Co

re ‐ Factor Smart B

eta

$00.00

%0.00

%$7

23,903

,019

Dom

estic

 Large

 Cap

 Equ

ity Total

$1,708

,470

,512

11.54%

11.50%

27.53%

28.75%

$302

,938

,158

$226

,356

,090

$1,179

,176

,264

$451

,405

,239

$723

,903

,019

$1,461

,767

,024

7.3%

11.7%

23.6%

42.5%

Dom

estic

 Mid Cap

 Equ

ityMid Cap

 Core ‐ A

ctive

$580

,183

,847

3.92

%9.35

%$5

80,183

,847

$391

,769

,419

Mid Cap

 Growth‐ A

ctive

$534

,204

,738

3.61

%8.61

%$5

34,204

,738

Mid Cap

 Value

 ‐ Activ

e$5

75,508

,641

3.89

%9.28

%$5

75,508

,641

$391

,769

,419

Mid Cap

 Growth‐ A

ctive

$491

,690

,915

3.32

%7.92

%$4

91,690

,915

$391

,769

,419

Mid Cap

 Core ‐ Factor S

mart B

eta

$00.00

%0.00

%$0

$361

,951

,509

Mid Cap

 Core ‐ P

assiv

e Ru

 250

0$0

0.00

%0.00

%$0

$479

,327

,213

Dom

estic

 Mid Cap

 Equ

ity Total

$2,181

,588

,141

14.74%

14.00%

35.16%

35.00%

$0$0

$2,181

,588

,141

$479

,327

,213

$361

,951

,509

$1,175

,308

,258

7.7%

5.8%

18.9%

32.5%

Dom

estic

 Small Cap

 Equ

itySm

all Cap

 Value

 ‐ Activ

e$1

25,741

,927

0.85

%2.03

%$1

25,741

,927

Small Cap

 Value

 ‐ Activ

e$2

10,869

,030

1.42

%3.40

%$2

10,869

,030

Small Cap

 Growth‐ A

ctive

$244

,719

,615

1.65

%3.94

%$2

44,719

,615

$475

,610

,377

Small Cap

 Value

 ‐ Activ

e$1

54,460

,011

1.04

%2.49

%$1

54,460

,011

$475

,610

,377

Small Cap

 Core ‐ A

ctive

$782

,522

,065

5.29

%12

.61%

$782

,522

,065

$600

,000

,000

Small Cap

 Growth‐ A

ctive

$234

,332

,801

1.58

%3.78

%$2

34,332

,801

Dom

estic

 Small Cap

 Equ

ity Total

$1,752

,645

,449

11.84%

11.00%

28.25%

27.50%

$0$0

$1,752

,645

,449

$0$0

$1,551

,220

,754

0.0%

0.0%

25.0%

25.0%

41.91%

40.00%

100.00

%10

0.00

%30

2,93

8,15

822

6,35

6,09

05,67

5,58

8,76

893

0,73

2,45

1,08

5,85

4,52

84,18

8,29

6,03

615

.00%

17.50%

67.50%

100.00

%

Curren

t US Eq

uity Structure

Prop

osed

 US Eq

uity Structure ‐ Stage 1

99

Page 100: BOARD OF TRUSTEES REGULARLY SCHEDULED MEETING …€¦ · Thursday, February 23, 2017 – 9:00 AM . Embassy Suites Hotel & Conference Center . Boomer Conference Room . 2501 Conference

Accoun

tsMarket V

alue

 and

 Accr

%Allocatio

nTarget Allo

catio

nMin % Allo

catio

nMax % Allo

catio

nU.S. Equ

ity$6

,364

,172

,706

.87

42.32%

40.0%

34.0%

46.0%

International Equ

ity$2

,341

,825

,040

.02

15.57%

17.5%

12.5%

22.5%

Fixed Income

$3,295

,447

,017

.28

21.91%

23.5%

18.5%

28.5%

Real Estate

$1,058

,150

,902

.00

7.04

%7.0%

5.0%

9.0%

Master Lim

ited Partne

rships

$1,127

,568

,513

.65

7.50

%7.0%

5.0%

9.0%

Private Equity

$787

,835

,573

.00

5.24

%5.0%

3.5%

6.5%

Cash and

 Equ

ivalen

ts$6

3,78

4,86

7.96

0.42

%0.0%

0.0%

0.0%

Grand

 Total

$15,03

8,78

4,62

0.78

100.00

%10

0.00

%

Accoun

ts$V

ariance to Target

%Va

riance to Target

Target M

kt Value

$ Be

low M

inMin $ Allo

catio

nMax $ Allo

catio

n$ Ab

ove Max

U.S. Equ

ity$3

48,658

,858

.56

2.32

%$6

,015

,513

,848

.31

$5,113

,186

,771

.07

$6,917

,840

,925

.56

International Equ

ity‐$28

9,96

2,26

8.62

‐1.93%

$2,631

,787

,308

.64

$1,879

,848

,077

.60

$3,383

,726

,539

.68

Fixed Income

‐$23

8,66

7,36

8.60

‐1.59%

$3,534

,114

,385

.88

$2,782

,175

,154

.84

$4,286

,053

,616

.92

Real Estate

$5,435

,978

.55

0.04

%$1

,052

,714

,923

.45

$751

,939

,231

.04

$1,353

,490

,615

.87

Master Lim

ited Partne

rships

$74,85

3,59

0.20

0.50

%$1

,052

,714

,923

.45

$751

,939

,231

.04

$1,353

,490

,615

.87

Private Equity

$35,89

6,34

1.96

0.24

%$7

51,939

,231

.04

$526

,357

,461

.73

$977

,521

,000

.35

Cash and

 Equ

ivalen

ts$6

3,78

4,86

7.96

0.42

%$0

.00

$0.00

$0.00

$63,78

4,86

7.96

Grand

 Total

$0.00

0%$1

5,03

8,78

4,62

0.78

Investmen

t Portfolio as o

f Feb

ruary 15

, 201

7Asset A

llocatio

n vs Policy Targets

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Accounts Market Value Accruals Market Value and Accruals %Allocation*OTRS‐CUSTOM CASH FLOW‐SL*OTRS‐CUSTOM CASH FLOW‐SL $63,772,779.49 $12,088.47 $63,784,867.96 0.42%

*OTRS‐CUSTOM CASH FLOW‐SL Total $63,772,779.49 $12,088.47 $63,784,867.96 0.42%Core Plus Fixed IncomeOTRS‐HOISINGTON INVESTMENT $317,878,374.44 $990,701.91 $318,869,076.35 2.12%OTRS‐LOOMIS SAYLES CORE PLUS $644,666,923.78 $4,254,961.55 $648,921,885.33 4.31%OTRS‐LORD ABBETT CORE PLUS $641,732,611.53 $3,419,147.41 $645,151,758.94 4.29%OTRS‐MACKAY SHIELDS CORE PLUS $624,150,837.34 $5,194,441.84 $629,345,279.18 4.18%

Core Plus Fixed Income Total $2,228,428,747.09 $13,859,252.71 $2,242,287,999.80 14.91%Domestic All Cap EquityOTRS‐EPOCH INVESTMENTS $276,546.47 $146,819.53 $423,366.00 0.00%

Domestic All Cap Equity Total $276,546.47 $146,819.53 $423,366.00 0.00%Domestic Large Cap EquityOTRS‐HOTCHKIS & WILEY LG CAP $621,765,304.44 $1,231,080.78 $622,996,385.22 4.14%OTRS‐NORTHERN TRUST S&P 500 $864,665,625.76 $1,274,654.44 $865,940,280.20 5.76%OTRS‐SAWGRASS LG CAP $588,185,122.69 $637,165.89 $588,822,288.58 3.92%OTRS‐SSGA S&P EQUAL WEIGHT $232,722,698.01 $286,666.86 $233,009,364.87 1.55%

Domestic Large Cap Equity Total $2,307,338,750.90 $3,429,567.97 $2,310,768,318.87 15.37%Domestic Mid Cap EquityOTRS‐ARONSON, JOHNSON & ORTIZ $597,305,101.68 $372,624.01 $597,677,725.69 3.97%OTRS‐FRONTIER MID CAP $550,412,430.98 $148,191.75 $550,560,622.73 3.66%OTRS‐HOTCHKIS & WILEY MID CAP $595,478,021.54 $429,427.77 $595,907,449.31 3.96%OTRS‐WELLINGTON MID CAP $513,393,211.48 $162,392.30 $513,555,603.78 3.41%

Domestic Mid Cap Equity Total $2,256,588,765.68 $1,112,635.83 $2,257,701,401.51 15.01%Domestic Small Cap EquityOTRS‐COVE STREET $128,481,102.63 $8,300.74 $128,489,403.37 0.85%OTRS‐FRONTIER CAP SMALL CAP $214,768,058.32 $57,352.86 $214,825,411.18 1.43%OTRS‐GENEVA CAPITAL $253,143,807.82 $97,891.62 $253,241,699.44 1.68%OTRS‐NEUMEIER POMA SMALL CAP $157,860,574.51 $92,497.70 $157,953,072.21 1.05%OTRS‐SHAPIRO CAP SMALL CAP $800,341,178.62 $173,424.88 $800,514,603.50 5.32%OTRS‐WASATCH ADV SMALL CAP $240,032,958.49 $222,472.30 $240,255,430.79 1.60%

Domestic Small Cap Equity Total $1,794,627,680.39 $651,940.10 $1,795,279,620.49 11.94%High‐Yield Fixed IncomeOTRS‐LOOMIS SAYLES HIGH YIELD $279,869,441.02 $3,779,527.43 $283,648,968.45 1.89%OTRS‐LORD ABBETT HIGH YIELD $298,944,614.74 $4,060,788.26 $303,005,403.00 2.01%OTRS‐MACKAY SHIELDS HIGH YIELD $295,249,701.61 $3,917,653.37 $299,167,354.98 1.99%

High‐Yield Fixed Income Total $874,063,757.37 $11,757,969.06 $885,821,726.43 5.89%International Lg Cap EquityOTRS‐CAUSEWAY CAPITAL $337,027,588.14 $1,959,327.80 $338,986,915.94 2.25%OTRS‐NORTHERN TRUST INTL $10,109.02 $0.00 $10,109.02 0.00%OTRS‐WELLINGTON INTLGR EQ $313,156,221.45 $354,918.77 $313,511,140.22 2.08%OTRS‐ALLIANZ INTL EQ $737,451,724.42 $4,537,242.01 $741,988,966.43 4.93%

International Lg Cap Equity Total $1,387,645,643.03 $6,851,488.58 $1,394,497,131.61 9.27%International Sm Cap EquityOTRS‐ADVISORY RESEARCH INTL $184,943,399.28 $857,924.25 $185,801,323.53 1.24%OTRS‐EPOCH INTL $192,198,486.40 $439,620.92 $192,638,107.32 1.28%OTRS‐WASATCH INTL $195,648,678.50 $267,719.14 $195,916,397.64 1.30%OTRS‐WELLINGTON INTL $198,438,355.97 $324,410.29 $198,762,766.26 1.32%OTRS‐SSGA EMSC $174,209,284.77 $28.89 $174,209,313.66 1.16%

International Sm Cap Equity Total $945,438,204.92 $1,889,703.49 $947,327,908.41 6.30%Master Limited PartnershipsOTRS‐ADVISORY RESEARCH $253,813,367.84 $181,921.97 $253,995,289.81 1.69%OTRS‐CHICKASAW CAPITAL $463,358,788.72 $857,207.84 $464,215,996.56 3.09%OTRS‐CUSHING ASSET $408,687,685.64 $669,541.64 $409,357,227.28 2.72%

Master Limited Partnerships Total $1,125,859,842.20 $1,708,671.45 $1,127,568,513.65 7.50%Opportunistic*OTRS‐PIMCO BRAVO II‐SL $146,612,973.00 $0.00 $146,612,973.00 0.97%*OTRS‐PIMCO BRAVO‐SL $7,395,580.00 $0.00 $7,395,580.00 0.05%*OTRS‐PIMCO COF II         ‐SL $13,328,704.53 $33.52 $13,328,738.05 0.09%

Opportunistic Total $167,337,257.53 $33.52 $167,337,291.05 1.11%Private Equity*OTRS‐LEGACY LP‐SL $37,472,927.00 $0.00 $37,472,927.00 0.25%OTRS‐FRANKLIN PARK‐SL $750,362,646.00 $0.00 $750,362,646.00 4.99%

Private Equity Total $787,835,573.00 $0.00 $787,835,573.00 5.24%Real Estate*OTRS‐AEW REAL ESTATE‐SL $268,600,366.26 $0.00 $268,600,366.26 1.79%*OTRS‐AMERICAN REALTY ADV‐SL $33,554,322.45 $0.00 $33,554,322.45 0.22%*OTRS‐ANTHEUS CAPITAL‐SL $45,952,581.00 $0.00 $45,952,581.00 0.31%*OTRS‐DUNE REAL ESTATE‐SL $41,145,907.00 $0.00 $41,145,907.00 0.27%*OTRS‐GREENOAK REAL ESTATE‐SL $34,795,796.00 $0.00 $34,795,796.00 0.23%*OTRS‐HEITMAN REAL ESTATE‐SL $281,745,067.01 $0.00 $281,745,067.01 1.87%*OTRS‐L&B GOLDEN DRILLER‐SL $47,607,032.00 $0.00 $47,607,032.00 0.32%*OTRS‐L&B REAL ESTATE‐SL $253,784,510.28 $0.00 $253,784,510.28 1.69%*OTRS‐LANDMARK REALTY ADV‐SL $18,202,195.00 $0.00 $18,202,195.00 0.12%*OTRS‐STARWOOD CAPITAL‐SL $32,763,125.00 $0.00 $32,763,125.00 0.22%

Real Estate Total $1,058,150,902.00 $0.00 $1,058,150,902.00 7.04%Grand Total $14,997,364,450.07 $41,420,170.71 $15,038,784,620.78 100.00%

Investment Portfolio as of February 15, 2017Allocation by Investment Account and Asset Class

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Firms Market Value and Accruals %Allocation # FirmsHOTCHKIS & WILEY $1,218,903,834.53 8.11%WELLINGTON $1,025,829,510.26 6.82%LORD ABBETT $948,157,161.94 6.30%LOOMIS SAYLES $932,570,853.78 6.20%NORTHERN TRUST $929,735,257.18 6.18%MACKAY SHIELDS $928,512,634.16 6.17%SHAPIRO CAP $800,514,603.50 5.32%FRANKLIN PARK $787,835,573.00 5.24%FRONTIER $765,386,033.91 5.09%ALLIANZ $741,988,966.43 4.93%ARONSON, JOHNSON & ORTIZ $597,677,725.69 3.97%SAWGRASS $588,822,288.58 3.92%CHICKASAW CAPITAL $464,215,996.56 3.09%ADVISORY RESEARCH $439,796,613.34 2.92%WASATCH $436,171,828.43 2.90%CUSHING ASSET $409,357,227.28 2.72%SSGA $407,218,678.53 2.71%CAUSEWAY CAPITAL $338,986,915.94 2.25%HOISINGTON INVESTMENT $318,869,076.35 2.12%L&B REAL ESTATE $301,391,542.28 2.00%HEITMAN REAL ESTATE $281,745,067.01 1.87%AEW REAL ESTATE $268,600,366.26 1.79%GENEVA CAPITAL $253,241,699.44 1.68%EPOCH INVESTMENTS $193,061,473.32 1.28%PIMCO $167,337,291.05 1.11%NEUMEIER POMA $157,953,072.21 1.05%COVE STREET $128,489,403.37 0.85%ANTHEUS CAPITAL $45,952,581.00 0.31%DUNE REAL ESTATE $41,145,907.00 0.27%GREENOAK REAL ESTATE $34,795,796.00 0.23%AMERICAN REALTY ADV $33,554,322.45 0.22%STARWOOD CAPITAL $32,763,125.00 0.22%LANDMARK REALTY ADV $18,202,195.00 0.12%Grand Total $15,038,784,620.78 100.00% 33

Investment Portfolio as of February 15, 2017Allocation by Investment Management Firm

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715:1-1-16. General IRS qualification rules

In addition to other Code provisions otherwise noted, and in order to satisfy the

applicable requirements under the Code, the retirement system shall be subject to the following

provisions, notwithstanding any other provision of the retirement system law:

(1) The Board of Trustees shall distribute the corpus and income of the retirement

system to the members and their beneficiaries in accordance with the retirement system

law.

(2) Forfeitures arising from severance of employment, death, or for any other reason

may not be applied to increase the benefits any member would otherwise receive under

the retirement system law.

(3) The Board of Trustees or its designee may not:

(A) determine eligibility for benefits,

(B) compute rates of contribution, or

(C) compute benefits of members or beneficiaries in a manner that

discriminates in favor of members who are considered officers, supervisors, or

highly compensated, as prohibited under Code Section 401(a)(4)

(4) The Board of Trustees may not engage in a transaction prohibited by Code

Section 503(b).

(5) Compliance with Code Section 401(a)(2) for exclusive benefit and nondiversion of

trust funds:

(A) The assets of the Plan shall never inure to the benefit of an employer and shall

be held for the exclusive purpose of providing benefits to members and their

beneficiaries and defraying reasonable expenses of administering the Plan.

(B) The trust fund must not revert, and no contributions shall be permitted to be

returned, to the employers, except due to a mistake of fact as permitted by Revenue

Ruling 91-4.

715:10-15-3. Date of retirement; making application

The earliest effective date of retirement for any eligible member is the first day of the

month following the one in which employment ceases, with the first annuity payment due the last

day of that month.

(1) It is the member's responsibility to notify, by filing a retirement contract as

outlined in paragraphs 4 and 5 of this section, the TRS Board of Trustees of the date on

which retirement is to begin.

(2) Payments for all years of service, for which a member wants to receive credit,

must be made no less than 90 days prior to the date of retirement.

(3) State law does not permit TRS to make retroactive retirement payments. Members

should ensure that their creditable service record is up-to-date and accurate before they

retire.

(3)(4) Not less than ninety (90) days prior to retirement, the member must submit to

TRS a Pre-Retirement Information Verification, copy of the member’s proof of birth,

copy of the joint annuitant’s proof of birth (if applicable), copy of marriage certificate or

license if married to joint annuitant, and verification of 120 days of accrued/unused sick

leave for calculation of sick leave credit. The Pre-Retirement Information Verification

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and supporting pre-retirement documentation must be on file with TRS to enable TRS to

prepare a complete Application to Retire.

(4)(5) After submitting all required pre-retirement documentation, the member will

receive an Intent Application to Retire. This form must be returned to TRS no less than

sixty (60) days prior to the effective date of retirement. Upon receipt of the completed

Intent Application to Retire the member will receive a final contract for retirement.

(5)(6) The Final Contract for Retirement, properly executed before a notary, is required

by statutes to be filed with TRS no less than thirty (30) days before the date of retirement.

Therefore, the final contract for retirement must be completed and on file with TRS by

the first day of the month immediately preceding the retirement date. The first retirement

benefit payment will be made on the first day of the month following the effective date of

retirement.

(6)(7) For example, a retirement contract must be on file by May 1, for a retirement date

of June 1, in order to process the first retirement benefit payment on July 1.

[Source: Amended at 30 Ok Reg 1476, eff 7-1-13]

715:10-15-3.1 Employer’s Verification of Retirement Information

Employers of members actively employed during the school year of retirement must

submit to TRS information on the member’s final year of employment to complete the member’s

retirement.

(1) Upon receipt of the Application to Retire from a member, TRS shall notify the

employer that final employment information is needed from the employer. The employer

shall submit the required employment information via TRS’ online Employer Portal not

less than sixty (60) days prior to the member’s date of retirement. Information submitted

by the employer shall include, but not be limited to: last day the member is expected to

be physically on the job; last day the member is expected to be on the payroll, the

member’s expected final annual compensation for that employment year, and an expected

balance of accrued/unused sick leave.

(2) No later than the 15th

day of the month of the member’s retirement the employer

shall confirm via the TRS Employer Portal the information provided to TRS in

subsection (1) above, making any changes to the final information as is necessary.

Failure to submit this information by the deadline or errors in submitted information that

result in a disqualification of retirement eligibility shall be the responsibility of the

employer as is provided in 70 O.S. § 17-105(1)(a)(2).

715:10-15-10. Retirement plans

A member may elect to receive a monthly life annuity under one of the following plans:

(1) The Maximum Retirement Plan provides the greatest monthly lifetime benefit that

each individual member's years of creditable service and average salary permit. The

maximum retirement plan is the monthly entitlement calculated using the standard

retirement formula set by statutes. In the event the total retirement payments made prior

to the death of a retired member are less than the member's accumulated contributions

(with any interest credited to the account prior to July 1, 1968), the difference shall be

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paid to the member's designated beneficiary or to the member's estate if no designated

beneficiary survives the member.

(2) Retirement Option 1 provides a slightly reduced lifetime benefit. The monthly

entitlement is the difference between the annuity portion of the maximum retirement plan

and the annuity portion of an Option 1 retirement plan subtracted from the Maximum

retirement plan. If the retired member dies before receiving in the annuity portion of the

monthly payments an amount equal to the member's deposits (with any interest credited

to the account prior to July 1, 1968), the remaining balance shall be paid in a lump sum to

the member's designated beneficiary or to the member's estate if no beneficiary survives

the member. (The member's deposits are "protected" for the member's beneficiary for a

longer period of time than under the maximum retirement plan, hence, the monthly

benefit is less than the Maximum benefit.)

(3) Retirement Option 2 provides a reduced monthly benefit payable to the member

for life. At the death of the retired member, the same monthly benefit payable to the

member shall continue to the member's joint annuitant, if living. This option is known as

a "100% joint survivor annuity." The reduction in the monthly benefit is based on

actuarial tables developed for this purpose and approved by the Board of Trustees. The

ages of the member and joint annuitant are an important factor in computing this benefit.

The joint annuitant for the Option 2 retirement plan may be the member's spouse, another

person, or the beneficiary of a Discretionary and Special Needs Trust as provided in 70

O.S. § 17-105(g). If the designated joint annuitant is not the member's spouse, IRS

Regulations require that the adjusted member/joint annuitant age difference cannot be

more than ten (10) years. The adjusted member/joint annuitant age difference is

determined by first calculating the excess of the age of the member over the age of the

joint annuitant based on their ages on the date of retirement. If the member is younger

than age 70, the age difference determined in the previous sentence is reduced by the

number of years that the member is younger than age 70 based on the member's age on

the date of retirement. If the adjusted member/joint annuitant age difference is greater

than ten (10) years, the Option 2 retirement plan is not available. In the event the

member's joint annuitant dies at any time after the member's retirement date but before

the death of the member, the member shall return to the retirement benefit, including any

post-retirement benefit increases the member would have received, had the member not

selected the Option 2 retirement plan. The joint annuitant designation cannot be changed

under any circumstance after the date of retirement except as provided in OAC 715:10-

15-11. The reduction in the monthly payment is much greater than under all other

retirement options because two people are protected for the life of both individuals.

(4) Retirement Option 3 provides a reduced monthly benefit payable to the member

for life. At the death of the retired member, one-half (or 50%) of the monthly benefit

payable to the member, shall continue to the member's joint annuitant, if living. This

option is known as a "50% joint survivor annuity." The reduction in the monthly benefit

is based on actuarial tables developed for this purpose and approved by the Board of

Trustees. The age of the joint annuitant is an important factor in computing this benefit.

The joint annuitant for the Option 3 retirement plan may be any person or the beneficiary

of a Discretionary and Special Needs Trust as provided in 70 O.S. § 17-105(g). In the

event the member's joint annuitant dies at any time after the member's retirement date but

before the death of the member, the member shall return to the retirement benefit,

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including any post-retirement benefit increases, the member would have received had the

member not selected the Option 3 retirement plan. The joint annuitant cannot be changed

under any circumstance after the date of retirement except as provided in OAC 715:10-

15-11. The reduction in the monthly payment, while not as great as in the Option 2 plan,

still requires a substantial reduction because two people are protected for the life of both

individuals.

(5) Retirement Option 4 provides a reduced monthly benefit payable to the member

for life. In the event the retired member dies within one hundred twenty (120) continuous

months from the date of retirement, the balance of the payments is continued to the

designated beneficiary until a total of one hundred twenty (120) months have been

completed. The actual reduction is based on actuarial tables developed for this purpose

and approved by the Board of Trustees. The beneficiary must be designated at the time of

retirement. The Option 4 retirement plan is not available for a member whose retirement

date is on or after the member reaches age 93. However, if the designated beneficiary is

the member's spouse, the Option 4 retirement plan may be selected if the 120-month

period does not extend beyond the joint life and last survivor expectancy of the member

and the member's spouse. If the beneficiary dies before the total number of "guaranteed"

months have been completed, the remaining payments shall be computed at the rate of

interest used in determining the original guarantee. The funds remaining shall be paid to

the administrators, executors or assigns of the last surviving payee.

715:10-15-11.1 Designation of Trustee of Oklahoma Discretionary and Special Needs Trust

as joint annuitant or beneficiary

(a) 70 O.S. § 17-105(g) provides that any person who is eligible to be named as a

beneficiary or joint annuitant, and who is also a beneficiary of a trust created under the

Oklahoma Discretionary and Special Needs Trust Act, or comparable Trust Act under

another state, may be a beneficiary or joint annuitant of a retired member by having the

trustee of the trust established for the benefit of that individual named as the legal

beneficiary or joint annuitant. Benefit payments shall be paid to the Trustee for the

benefit of the beneficiary.

(b) If a beneficiary or joint annuitant, at the time of or subsequent to being named a

beneficiary or joint annuitant of a TRS member, is or becomes the beneficiary of a

Special Needs Trust, TRS will acknowledge the trust as the beneficiary or joint annuitant

and make payments to the Trustee once the following has been submitted to and

approved by TRS:

(1) Trust creation documents which include the following:

(a) Provision that the trust is non-revocable;

(b) Provision for only one beneficiary of the trust which cannot be changed and

provision no other beneficiaries may be added; and,

(c) Provision that the beneficiary must hold all interests in the trust except for the

remainder interest to be paid in the event of the beneficiary’s death;

(2) Signed and notarized acknowledgment from Trustee that he or she will notify

TRS within 15 (fifteen) days of the death of the beneficiary, or in the event a new Trustee

is appointed, or any other change to the Trust documents that would affect the eligibility

of the beneficiary or Trustee from being eligible to be named a beneficiary under

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subsection (b) such as addition of a beneficiary, etc.; and, the tax identification number of

the Trust, as well as the social security number of the Trust beneficiary.

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TO: BOARD OF TRUSTEES OF THE OKLAHOMA TEACHERS’ RETIREMENT SYSTEM

FROM: JULIE EZELL

SUBJECT: WAIVER OF EMPLOYER REPORTING LATE FEES

DATE: FEBRUARY 16, 2017

CC: TOM SPENCER

70 O.S. § 17-120 provides that if TRS participating employers do not remit the employer’s monthly reports and contributions within thirty (30) days from the end of the payroll month the late remitted contributions shall be subject to a late charge of one and one-half percent (1 ½%) compounding monthly. Effective November 1, 2016, this provision was amended to allow the TRS Board of Trustees to waive the late fees for “good cause shown.”

The February 2017 Board of Trustees meeting agenda contains several requests from TRS participating employers for waivers of late fees that have been assessed due to late filings and remittances. The purpose of this memo is to provide the Board of Trustees with legal guidance as to what meets the legal definition of ‘good cause shown’ as referenced in the statute. In the future, it is advisable for the Board to consider adopting a rule that provides guidance to employers on this issue.

The term ‘good cause’ is defined by Oklahoma case law in many instances ranging from determining if there is good cause for failure to prosecute a criminal case, to custody disputes determining whether or not there is good cause to terminate parent rights. Oklahoma criminal cases on the issue of good cause are the most applicable to the current situation as they set forth an analysis for determining whether there was good cause for the failure to complete a task, that is, to bring a criminal defendant to trial in a timely manner.

In McDuffie v. State, 1982 OK CR 150, the Court was determining whether or not the delay in prosecuting Mr. McDuffie for a criminal offense constituted good cause. The Oklahoma Constitution requires that those charged with criminal offenses be given a speedy trial. Okla. Const. Art. 2, § 20. If a criminal defendant does not receive a speedy trial, the criminal charge can be dismissed. But if the State can show that there was good cause for the delay to prosecute, the charges will stand through trial. In this case, the Court stated that good cause could not be found if there was bad faith on the part of the State to move the case to trial, or if there were deliberate attempts to slow the case from proceeding to trial.

Similarly in another speedy trial case in Pickle v. Bliss, 1966 OK CR 128, the Court stated, “The want of time and press of business on the part of the county attorney is not good cause.” It went on to say that, “There is no hard and fast rule for determining the question as to what is meant by the term good cause shown, it becomes a matter for judicial determination under the facts and circumstances of each case.”

Oklahoma case law on the subject of good cause reveals common themes: Hospitalizations of witnesses, acts of God, and newly discovered evidence have all been found to be good cause for the delay in trial. These cases all require that the person trying to show good cause must list specific

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2

facts that demonstrate good cause. It’s insufficient to merely say they had good cause without specific facts.

In summation, before any request for waiver of late fees is granted, the Board must be convinced that the request sets forth specific facts that meet the definition of good cause. The request cannot cite a vague reason or simply say it’s hard to file and pay the reports on time. A request for waiver will likely meet the good cause definition if it is supported by reasons that are beyond the control of the requestor or things that were too remote to be foreseen. The requestor can’t be making the request in bad faith or not taking significant affirmative steps to meet the timely filing requirement. That a requestor has a high volume of work, was unaware of the filing requirement, or has known procedural issues that are not being addressed is not good cause. But if a requestor files and pays late because they realized something in the report was wrong, the report didn’t contain all of the information in should have due to something outside of their control they very well might meet the definition of good cause. Other good examples of things completely out of a requestor’s control that may meet this definition are things like the hospitalization of the person who files these reports, snow closure, etc.

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CLIENT SERVICES PERFORMANCE METRICS THROUGH JANUARY 2017

Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17

Num

ber o

f Cal

ls

INCOMING CALLS SERVED THROUGH TRS MAIN NUMBER

Total Incoming Answered Routed Abandoned

0

200

400

600

800

1000

1200

Num

ber o

f Req

uest

s ESTIMATE REQUESTS THROUGH JANUARY 2017

New Requests Completed Outstanding *Avg time to complete < 25 hrs

84%

11%

5%

INFORMATION CENTER PERFORMANCE JANUARY 2017

TOTAL CALLS RECEIVED THROUGH THE OTRS

MAIN LINE : 6858

TOTAL E-MAILS RECEIVED THROUGH OTRS WEB LINK:

520

TOTAL CALLS RECEIVED THROUGH THE OTRS

MAIN LINE : 6197

PORTAL CLIENTS WITH CONFIRMED PINs:

8109

INCOMING E-MAILS: 392

TOTAL CALLS RECEIVED THROUGH THE OTRS

MAIN LINE : 6858

TOTAL E-MAILS RECEIVED THROUGH OTRS WEB LINK:

520

743 Calls Routed Through Menu Options.

5744 Calls Answered in IC . Avg Wait Duration: 21 seconds.

365 Callers Abandoned Line Before Answered Average Abandon Duration: 61 seconds

TOTAL CALLS RECEIVED THROUGH THE OTRS

MAIN LINE : 6852

PORTAL CLIENTS WITH CONFIRMED PINs:

11,455

INCOMING E-MAILS: 547

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Count Benefit Total

Average

Benefit

Average Years

of Service

Average

Age

Disability 4 $3,892.74 $973.19 14.88 53.75

Normal 106 $182,047.88 $1,717.43 20.33 64.20

Total 110 $185,940.62 $1,690.37 20.13 63.82

126 ($186,502.92) $1,480.18 24.6 79.63

Monthly Retirement Status Report

From 2/1/2017 to 2/28/2017

New Retirements

Terminated Annuities

Generated On: Page 1 of 1

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HR STATUS REPORT 2/23/2017

HR STATUS REPORT

• New Hires (January 2017):

n/a

• Resignations/Terminations/Retirements (January 2017):

Employee: 111571 Title: Information Technology Specialist Part time: 30 hours per week Salary: $86,000 Effective: 1/31/2017

• Promotions/Transfers/Changes (January 2017):

Employee: 289704 Title From: Retirement Planning Consultant (survivor benefits) Title To: Retirement Planning Consultant (counselor) Salary From: $42,000 Salary To: $42,000 Effective: 1/17/2017

Employee: 147588 Title From: Retirement Planning Consultant (information center) Title To: Retirement Planning Consultant (survivor benefits) Salary From: $38,090 Salary To: $42,000 Effective: 1/17/2017

MISCELLANEOUS PAYMENTS

• Continuous Service Incentive (As provided in Merit Rule 260:25-7-11 and approved by HCM, a division ofOMES, a $5,000 continuous service incentive has been approved to be paid over an 18-month periodbeginning with the employee's seventh month of employment. This is the 11th of 18 payments.)

Employee: 110118 Title: Chief Investment Officer Payment: $200 Effective: 2/28/2017

• Severance Payments:

n/a

NEW HIRES, RESIGNATIONS, RETIREMENTS OR OTHER CHANGES PENDING

• Business Analyst (Mar 2017 report)

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Employer ReportingAnalysis of Employee and Employer Contributions Received

0 0 0 01

45

0

2

4

6

8

10

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June TOTAL

Number of Delinquent Reports FY17

$0

.00

$0

.00

$0

.00

$0

.00

$8

4,4

19

.00

$1

13

,44

9.9

1

$1

97

,86

8.9

1

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

$500,000

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June TOTAL

Estimated Delinquent Funds FY17

$6

4,1

79

,15

6.6

3

$3

7,2

68

,77

1.4

2

$4

8,1

36

,14

3.7

5

$6

5,8

79

,35

6.1

0

$6

0,7

96

,14

1.1

7

$6

5,9

61

,76

3.8

3

$3

42

,22

1,3

32

.90

$6

7,6

53

,26

4.8

1

$3

9,3

30

,63

4.8

5

$5

2,9

11

,65

9.5

0

$5

7,8

02

,88

1.6

5

$5

9,4

44

,38

1.1

7

$6

1,6

16

,09

7.1

3

$3

38

,75

8,9

19

.11

$0

$100,000,000

$200,000,000

$300,000,000

$400,000,000

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June TOTAL

Comparison of Contributions Received

For Five Months Ended December 31, 2015 and December 31, 2016

2016 2017

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CURRENT ASSETS:

Cash Not Available For Investment $6,580,316.07

Equities (At Market Value) 11,378,685,830.19

Fixed Income (At Market Value) 3,064,807,599.27

Short-Term Investment Account 385,508,714.11

Due From/(To) Broker (82,676,656.44)

Accounts Receivable Installment Payments 1,293,164.82

Accrued Income 57,295,876.81

Total Current Assets 14,811,494,844.83

CAPITAL ASSETS:

Office Furniture and Equipment 4,370,740.94

Accumulated Depreciation (297,996.00)

TOTAL ASSETS $14,815,567,589.77

CURRENT LIABILITIES:

Teachers' Savings Fund $4,930,303,849.83

Retirement Benefit Fund 8,547,276,291.63

Interest Fund 1,272,345,772.92

Expense Fund 18,660,445.56

Suspense Fund 42,420,195.57

Total Current Liabilities 14,811,006,555.51

TRS Capital Investment 4,561,034.26

TOTAL LIABILITIES AND CAPITAL INVESTMENT $14,815,567,589.77

BALANCE SHEET

JANUARY 31, 2017

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Year to Date Year to Date % Change

(FY 2017) (FY 2016)

Balance of Cash and Investments

Net Position, Beginning of Year $13,792,753,367.70 $14,374,427,590.20

RECEIPTS:

Members' Deposits 142,805,643.77 146,295,003.70 -2.39%

Employer Contributions 219,348,960.11 227,076,004.14 -3.40%

State Credits 21,013,402.22 11,276,363.32 86.35%

Reimbursed Administrative 41,092.81 3,073.35 1237.07%

Matching Funds from Schools 12,924,775.86 14,028,820.84 -7.87%

Lottery Revenue 2,050,336.25 1,710,407.30 19.87%

Cigarette Sales Tax Revenue 957,354.43 1,004,108.53 -4.66%

Dedicated Revenue 158,091,238.24 173,537,045.61 -8.90%

Total Retirement Receipts 557,232,803.69 574,930,826.79 -3.08%

Interest Income (Fixed Income and Short-Term) 117,659,650.76 137,544,180.09 -14.46%

Dividend Income 98,280,547.51 107,454,738.83 -8.54%

Net Realized Gain/(Loss) 384,605,591.69 203,539,748.47 88.96%

Net Unrealized Gain/(Loss) 680,669,488.55 (1,893,232,609.88) 135.95%

Investment Operations Income:

Class Action Lawsuit Proceeds 0.00 0.00 0.00%

Other Income 43,104.08 0.00 0.00%

Securities Lending Income 5,363,180.82 4,043,515.05 32.64%

Total Investment Income 1,286,621,563.41 (1,440,650,427.44) 189.31%

TOTAL RECEIPTS 1,843,854,367.10 (865,719,600.65) 312.99%

DISBURSEMENTS:

Retirement Benefits 739,117,388.05 709,767,427.89 4.14%

Insurance Premiums Paid for Retirees 17,882,497.00 17,901,399.00 -0.11%

Death Benefits 10,645,886.45 9,857,720.51 8.00%

Withdrawals of Accounts 27,391,519.49 23,753,638.92 15.32%

Total Benefit Payments 795,037,290.99 761,280,186.32 4.43%

Administrative Expense:

General Operations 2,755,495.72 3,043,539.95 -9.46%

Investment Expense 27,320,103.26 23,456,332.06 16.47%

Total Administrative Expenses 30,075,598.98 26,499,872.01 13.49%

TOTAL DISBURSEMENTS 825,112,889.97 787,780,058.33 4.74%

NET INCREASE/(NET DECREASE) 1,018,741,477.13 (1,653,499,658.98) 161.61%

Balance of Cash and Investments, January 31 $14,811,494,844.83 $12,720,927,931.22

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES

FOR THE SEVEN MONTHS ENDED JANUARY 31

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FY-2016 YTD FY-2017 YTD

Actual Actual Increase Increase

Expenditures Expenditures (Decrease) (Decrease)

Object of Expenditure 1/31/2016 1/31/2017 Amount Percentage

Personal Services

Salary and Longevity Pay Expenses 1,250,288 1,302,862 52,574 4.2%

Taxes, Benefits, and Other Expenses 615,800 619,942 4,142 0.7%

Subtotal Personal Services 1,866,088 1,922,804 56,716 3.0%

Professional Services

Investment Consultant Expenses 531,000 531,000 0 0.0%

Investment Custodian Expenses 12,777 25,000 12,223 95.7%

Pension Commission Expenses 4,987 17,898 12,911 258.9%

Subtotal Investment Expenses 548,764 573,898 25,134 4.6%

Legal Services - Special Projects 20,018 23,983 3,965 19.8%

Legal Services - Attorney General 0 0 0 0.0%

Administrative Hearings 0 1,575 1,575 0.0%

Auditing Services 97,712 112,696 14,984 15.3%

Actuarial Services 85,943 73,519 (12,424) -14.5%

Medical Hearings 5,369 4,500 (869) -16.2%

Communications Firm 0 0 0 0.0%

Contract Lobbyist 0 22,500 22,500 0.0%

Disability Retirement Management 0 0 0 0.0%

Miscellaneous Services 6,463 4,168 (2,295) -35.5%

Subtotal Professional Services 215,505 242,941 27,436 12.7%

Total Professional Services 764,269 816,839 52,570 6.9%

Travel and Per Diem Expenses

Non-Employee Travel Expenses 18,310 5,747 (12,563) -68.6%

Employee Training 10,885 8,520 (2,365) -21.7%

Employee Travel Expenses 12,569 10,209 (2,360) -18.8%

Subtotal Travel and Per Diem Expenses 41,764 24,476 (17,288) -41.4%

Administrative Expenses

Postage 97,823 25,217 (72,606) -74.2%

Printing and Binding Contracts 9,221 18,342 9,121 98.9%

Informational Services 12,540 6,858 (5,682) 0.0%

Rent and Maintenance 104,198 107,116 2,918 2.8%

Office Supplies 15,824 12,307 (3,517) -22.2%

Equipment 0 0 0 0.0%

Miscellaneous Administrative Expenses 11,476 25,860 14,384 125.3%

Subtotal Administrative Expenses 251,082 195,700 (55,382) -22.1%

Data Processing Expenses

Professional Services 323,204 151,881 (171,323) -53.0%

Telecommunication Services 8,246 9,378 1,132 13.7%

Rent and Maintenance 2,515 3,851 1,336 53.1%

Office Supplies 0 0 0 0.0%

Equipment -Telecommunications 10,619 2,456 (8,163) -76.9%

Subtotal Data Processing Expenses 344,584 167,566 (177,018) -51.4%

Total Expenses 3,267,787 3,127,385 (140,402) -4.3%

Total Investment Expenses Only 548,764 573,898 25,134 4.6%

Total Data Processing Expenses Only 344,584 167,566 (177,018) -51.4%

Total except Investment & Data Processing Expenses 2,374,439 2,385,921 11,482 0.5%

Thursday, February 23, 2017

SCHEDULE I

Comparison of Actual Expenditures Fiscal Year 2016 and Fiscal Year 2017

7 Months Ended January 31, 2017

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7 Months 7 Months Over Over

FY-2017 YTD FY-2017 YTD (Under) (Under)

Object of Expenditure Budget Actual Amount Percentage

Personal Services

Salary and Longevity Pay Expenses 1,474,511 1,302,862 (171,649) -11.6%

Taxes, Benefits, and Other Expenses 743,188 619,942 (123,246) -16.6%

Subtotal Personal Services 2,217,699 1,922,804 (294,895) -13.3%

Professional Services

Investment Consultant Expenses 634,500 531,000 (103,500) -16.3%

Investment Custodian Expenses 26,250 25,000 (1,250) -4.8%

Pension Commission Expenses 35,000 17,898 (17,102) -48.9%

Subtotal Investment Expenses 695,750 573,898 (121,852) -17.5%

Legal Services - Special Projects 14,581 23,983 9,402 64.5%

Legal Services - Attorney General 4,375 0 (4,375) 0.0%

Administrative Hearings 7,500 1,575 (5,925) -79.0%

Auditing Services 165,310 112,696 (52,614) -31.8%

Actuarial Services 75,000 73,519 (1,481) -2.0%

Medical Hearings 8,985 4,500 (4,485) -49.9%

Communications Firm 29,169 0 (29,169) 0.0%

Contract Lobbyist 18,334 22,500 4,166 22.7%

Disability Retirement Management 29,169 0 (29,169) 0.0%

Miscellaneous Services 15,040 4,168 (10,872) -72.3%

Subtotal Professional Services 367,463 242,941 (124,522) -33.9%

Total Professional Services 1,063,213 816,839 (246,374) -23.2%

Travel and Per Diem Expenses

Non-Employee Travel Expenses 22,500 5,747 (16,753) -74.5%

Employee Training 15,345 8,520 (6,825) -44.5%

Employee Travel Expenses 17,395 10,209 (7,186) -41.3%

Subtotal Travel and Per Diem Expenses 55,240 24,476 (30,764) -55.7%

Administrative Expenses

Postage 114,000 25,217 (88,783) -77.9%

Printing and Binding Contracts 80,416 18,342 (62,074) -77.2%

Informational Services 10,810 6,858 (3,952) -36.6%

Rent and Maintenance 107,946 107,116 (830) -0.8%

Office Supplies 20,530 12,307 (8,223) -40.1%

Equipment 7,000 0 (7,000) 0.0%

Miscellaneous Administrative Expenses 31,450 25,860 (5,590) -17.8%

Subtotal Administrative Expenses 372,152 195,700 (176,452) -47.4%

Data Processing Expenses

Professional Services 367,505 151,881 (215,624) -58.7%

Telecommunication Services 17,501 9,378 (8,123) -46.4%

Rent and Maintenance 3,025 3,851 826 27.3%

Office Supplies 3,956 0 (3,956) 0.0%

Equipment - Telecommunications 94,000 2,456 (91,544) -97.4%

Subtotal Data Processing Expenses 485,987 167,566 (318,421) -65.5%

Total Expenses 4,194,291 3,127,385 (1,066,906) -25.4%

Total Investment Expenses Only 695,750 573,898 (121,852) -17.5%

Total Data Processing Expenses Only 485,987 167,566 (318,421) -65.5%

Total except Investment and Data Processing Expenses 3,012,554 2,385,921 (626,633) -20.8%

Thursday, February 23, 2017

SCHEDULE II

Comparison of FY2017 Budget to Actual Expenses

7 Months Ended January 31, 2017 Year to Date Comparison

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Expenses of Board

Trustee January Trustee Meeting 105.76$

Trustee January Trustee Meeting 236.22

Trustee January Trustee Meeting 121.26

Trustee January Trustee Meeting 142.95

Trustee January Trustee Meeting 164.76

770.95

Communications

Ala Carte Courier Courier services 791.00

AT&T Wireless, OneNet charges 238.91

BLR/HCPRO - Business & Legal Resources Informational services 479.00

Cox Communications Cable charges 43.40

D. J./Barron's Information services 26.00

JP Morgan Chase Bank, NA Account analysis bank fees - November, December 1,313.55

Journal Record Publishing Company Information services & legislative training 2,670.00

Office of Management and Enterprise Services Telecommunications, transaction, IT support fees: Nov.-Jan. 36,807.24

Thomson West Legal information services - December 253.00

42,622.10

Contingency, Maintenance, Insurance, Rent, Etc.

City Bites December Board meeting supplies 56.47

DCAM Fleet Management Van rental for retirement Seminars 200.15

Department of Libraries Records storage - November 489.90

Dunkin Donuts December Board meeting supplies 12.57

Kiamichi Opportunities Kitchen/meeting supplies 187.00

National Association of State Retirement Admin. Registration 600.00

Newview Oklahoma First-aid and office supplies 43.81

Office of Management and Enterprise Services Office rent - January 13,195.27

Office of Management and Enterprise Services Directors/Officers liability insurance 2,498.88

Oklahoma Publishing Company (OPUBCO) Employment advertisement 936.10

PF Chang's Catering December Board meeting catering 289.45

Precision Document Solutions Printer maintenance 734.41

Standley Systems, LLC Copier leases 4,337.02

Staples Office supplies 699.91

Tyler Technologies - Tulsa County Records Records access 30.00

Walker Companies Office supplies 87.46

24,398.40

CLAIMS FOR AUTHORIZED EXPENDITURES

JANUARY 31, 2017

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Investment Expenditures

Bogdahn Consulting Investment consultant fees: December 88,500.00$

Northern Trust Custodial Bank fees through December 2016 12,500.00

101,000.00

Professional Services, Workers Comp Insurance

Central Research, Inc. Death check services: December 595.00

Dathan D. Jay, MD Medical Board - January 300.00

Eide Bailly, LLP Audit Services 6,800.00

Gabriel, Roeder, Smith, & Co. Actuarial fees - December 962.50

Gay Abston Tudor Administrative law service 1,575.00

George R. Jay, MD Medical Board - January 300.00

ICE Miller Legal fees - December 2,734.02

Majority Plus, LLC Lobbyist service - December 3,750.00

MY Consulting Inc. ALICE/Client server development - November 27,561.50

Office of Management and Enterprise Services Interagency mail/postage/printing 3,639.93

Peyton Osborne, MD Medical Board - January 300.00

State Auditor and Inspector Proportionate share of NEPC contract 5,336.70

Stinnett & Associates LLC Audit services - November 9,423.00

The Meadows Document destruction 360.00

63,637.65

Salaries and Fringe Benefits

Salaries Administrative department 30,189.14

Salaries Finance/Accounting department 29,662.44

Salaries Client Services department 90,762.26

Salaries Investment department 19,984.81

Salaries IT department 7,236.92

Longevity Payroll 2,450.00

Education Loan Incentives 8,019.31

Excess Benefit Allowance 3,348.20

FICA/MQFE Social Security and Medicare 14,211.29

Oklahoma State Deferred Savings Incentive Plan Savings incentive plan and administrative fee 871.36

Oklahoma Group Insurance Employee health, dental, and life 33,859.79

Teachers' Retirement System of Oklahoma Employees' retirement contributions 36,496.87

277,092.39

Grand Total 509,521.49$

JANUARY 31, 2017

CLAIMS FOR AUTHORIZED EXPENDITURES

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General Counsel’s Report

1. State Credit update and coordination

2. Member overpayment collections

3. Ice Miller communications regarding 403(b)

4. Two new Investment Manager Agreements for MacKay Shields

5. Cybersecurity audit research and response

6. 1099-R research

7. Project meeting with MyConsulting Group

8. IT Risk Assessment

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