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AIAA Foundation Board of Trustees 27 September, 2017

AIAA Foundation Board of Trustees Telecon Thursday, 27 September 2017

1100 – 1200 Hours EDT

DRAFT MINUTES

BOARD OF TUSTEES PRESENT Jim Albaugh, Chairman Eric Paterson Sandy Magnus, President, AIAA Foundation Bill Seymore, Secretary/Treasurer, AIAA

Foundation Jim Maser, AIAA President John Tracy

STAFF LIAISONS PRESENT Chris Horton, Governance Secretary Karen Rosenblum, CFO Angelo Iasiello, COO Merrie Scott Suzie Rapp Karen Thomas GUESTS PRESENT Elizabeth Malecha

PRESIDENT’S REMARKS Chairman Jim Albaugh, called the meeting to order at 1102 hrs. EDT.

Agenda is attached as Exhibit 1 No changes were made to the agenda.

MEETING MINUTES (Exhibit 2) Jim Albaugh called for discussion, if any, of the 3 May and 21 July Foundation Board of Trustees minutes sent out to all members prior to the meeting. There was no discussion.

MOTION 17-03 was made, seconded, and passed unanimously to approve the 3 May and 21 July, 2017 meeting minutes as presented.

FINANCIAL REPORT (Exhibits 3 & 4) Karen Rosenblum, Chief Financial Officer, presented the FY17 year to date financials for the Foundation. Rosenblum reviewed the restricted funds, unrestricted funds, and Foundation portfolio balance. The portfolio balance is $9,699K as of 31 August 2017. Restricted funds through August were reviewed. Investment earnings were $417K. Donations to the restricted accounts are $201K. Two new restricted accounts from donations have been established, one for the Engine Design Competition and one for the Boeing First Team Grants. Expenses for the restricted funds are $141K. Unrestricted funds through August


were reviewed. Investment income was $666K, and the Institute has matched $402K. Fundraising income is $458K. Expenses for the unrestricted funds are $293K. Rosenblum presented the Foundation FY18 Unrestricted Budget. The FY18 budget for income is $433K and expenses are $388K. Noted is that the positive net of $45K is available for use during FY18.

MOTION 17-04 was made, seconded, and passed unanimously. The Foundation Board of Trustees approves the FY18 Foundation Unrestricted Budget as presented.

FUNDRAISING UPDATE (Exhibit 5)

Merrie Scott, Development Director, presented the fundraising update. FY17 unrestricted donations through 31 August are $860K. There have been 2750 donations from independent donors and dues renewal in the amount of $195K. Corporate donations are $262K. Scott presented ongoing fundraising efforts of unrestricted funds as: the Match-a-Million Program, Fellow and Honorary Fellow Challenge, Donor Receptions, Design/Build/Fly Campaign, #GivingTuesday, End of Year Appeal Campaign, and silent auctions and special sessions at the AIAA Forums.

AWARD FOR EXCELLENCE (Exhibit 6) Karen Thomas, Director, Member Services and Engagement, presented the current membership of the Award for Excellence Selection Committee, scope of the award, and action items for the Board of Trustees. The immediate action items are to choose two members of the selection committee to roll off the committee and to identify two new members to serve on the committee. Potential new members were presented. Discussion was held regarding committee membership. David King and Steven Walker, who have served since 2015, are selected to roll off the Selection Committee. Potential new members to invite are Ken Sanger, Tim Hinerman, and Darryl Pines.

Action Items:

• Chris Horton will notify members who will be rolling off the selection committee. • Chris Horton will invite the three new potential members to serve on the selection

committee. • Magnus will talk with Chris Scolese about taking on the role of chair of the selection

committee. STUDENT ACTIVITIES COMMITTEE (Exhibit 7)

Eric Paterson, Chair of the Education Committee, presented the Student Activities Committee draft charter. The purpose of the committee is to develop support for university students in five areas as working groups: Student Conferences, Design Competition, Scholarship and Awards, Design Build Fly, and Faculty Advisor Award. The five working groups of the committee would report to the Chair of the Student Activities Committee.


Paterson described the responsibilities of the committee, committee membership and leadership of the committee, committee meetings, and committee reporting structure.

MOTION 17-05 was made, seconded, and passed unanimously. The Foundation Board of Trustees approves the Student Activities Committee Charter as presented.

ADJOURNMENT

There being no further business, the Foundation Board of Trustees meeting was adjourned at 1154 hrs. EDT.

Respectfully submitted,

Christopher W. Horton

Governance Secretary

27 September FDN BoT Agenda 10/24/2017 3:17 PM

AIAA Foundation Board of Trustees

Wednesday, 27 September 2017 1100 – 1300 Hours EDT

Dial in: 866-740-1260 Participant Code: 2647512

For web login: www.readytalk.com

Agenda

1. Opening Remarks Jim Albaugh

2. Approval of 3 May and 21 July 2017 Minutes Jim Albaugh

3. Financial Reporta. FY17 YTD Financial Results Karen Rosenblum b. FY18 Foundation Budget Karen Rosenblum

4. Ongoing Businessa. Fundraising Update Merrie Scott

5. Award for Excellence Karen Thomas

6. New Businessa. Student Activities Committee Eric Paterson

7. Adjournment Jim Albaugh

Exhibit 1, Page 1 of 1

http://www.readytalk.com/

AIAA Foundation Board of Trustees 3 May 2017

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AIAA Foundation Board of Trustees Hilton Crystal City

Room: Washington I Wednesday, 3 May 2017 0830 – 1130 Hours EDT

DRAFT MINUTES

MEMBERS PRESENT Keoki Jackson – via telecon Sandy Magnus, President Bill Seymore, Secretary/Treasurer Greg Hyslop Jim Maser John Tracy Ray O. Johnson - via telecon Laura McGill John Langford

STAFF LIAISONS PRESENT Angelo Iasiello Rachel Dowdy

Merrie Scott Karen Thomas

Felicia Livingston

Suzie Rapp Karen Rosenblum

GUESTS PRESENT Mary Snitch

Agenda is attached as Exhibit 1.

OPENING REMARKS Jim Maser, AIAA President, substituting for Jim Albaugh, Foundation Chair chaired the meeting. Sandra Magnus called the meeting to order at 0845hrs. Eastern Daylight Time.

APPROVAL OF THE MINUTES (Exhibit 2) MOTION BOT 17-02: Was made, seconded, and passed unanimously. The Board approves the minutes of the 11 January 2017 Foundation Board of Trustees meeting, as presented.

FINANCIAL REPORT FY17 YTD Financial Results (Exhibit 3) Karen Rosenblum, AIAA CFO, presented the year-to-date financial results for FY2017 through March 2017. Rosenblum reported that, as of 31 March 2017, the Foundation portfolio had a balance of $8,599K. Rosenblum provided summaries of Restricted and Unrestricted Fund revenue and expense activity for 2017. Restricted income was $196K and Restricted expense was $49K through March 2017. Unrestricted income was $1,018K and Unrestricted expense was $130K through March 2017. The net result of FY2017 year-to-date activity was an increase in net assets of $1,035K.



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PROGRAM UPDATES Generation STEM (Exhibit 4) Felicia Livingston, Foundation Program Coordinator, briefed the Board on the Generation STEM Program. Livingston indicated the most recent Generation STEM program was held at SciTech 2017 and the next one will be at SPACE 2017. Program Goals for the SPACE STEM event are participation of 500 students per day and 15-20 aerospace organization hands-on demonstrations. Livingston stated the program model is being changed to increase corporate and AIAA Technical Committee engagement in the demonstrations. AIAA is looking for anchor sponsorship starting in 2018. Discussion about creating a unique AIAA brand identifier for the Program was made.

Action Item: Staff will solicit some branding suggestions and come back to the Board with the results

HARC / PUNCH Summary Karen Thomas, Managing Director, Member Services/Engagement, verbally briefed on the results of the PUNCH (Precision Unmanned Navigation and Cargo Handling) beta test held at Virginia Tech. Surveys of the participants indicated that there were excellent technical challenges. Participants also faced significant financial challenges. Thomas stated set-up for the competition was simple. Thomas briefed the Board on the status of HARC (High-school Aerospace Robotics Competition). The competition is expected to be completed by the end of the 2017 school year.

Moving forward, during the summer of 2017, data including results of the competitions, and surveys of competitors will be gathered and analyzed to develop program down select recommendations for the Board at the SPACE 2017 meeting of the Trustees.

Design/Build/Fly (Exhibit 5) Merrie Scott, AIAA Foundation Development Director, provided data about the 21st Design/Build/Fly Competition held in April 2017. Scott reported on the high level of participation. Staff and volunteers will analyze the demographics of the participants, surveys of the participants and results of the competition to help increase capacity going forward. Scott highlighted the exceptional teamwork and willingness of teams to work to solve the engineering problems of their competitors. Discussion about plans for growth of the program, then occurred. Can we grow the program?

Action Item: AIAA Staff and Program Committee to investigate the possibly of splitting the competition between east and west coast. Data requiring program site requirements and ultimate objectives will be gathered to develop a business plan that will allow for increased program capacity without diminishing the existing positive experience and results (could be a two-year process).



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Student Paper Conference Status Report (Exhibit 6) Rachel Dowdy, Student Programs Coordinator, briefed the Board on the Regional Student Paper Conferences held in March and April 2017. The Australia Conference will be held in November 2017. All conferences have been well attended. Data on attendance and paper presentations for the past three years was provided. Dowdy stated conference location has major impact on attendance and timing during the school year also plays a part. Winners of the spring 2017 competitions will be announced in the June 2017 Aerospace America. First place Paper Award winners are invited to SciTech for an awards breakfast. The trips to SciTech are sponsored by the AIAA Foundation. Discussion on potential program reform opportunities to create consistent quality of conferences then occurred. Eric Paterson, Chair Education Committee, will be analyzing the results of past conferences to look for best practices and improvements going forward.

Action Item: Recruit more speakers for Student Conferences.

ONGOING BUSINESS Fundraising Update (Exhibit 7) Merrie Scott, Foundation Development Director, presented statistics of Foundation activity impact including scholarships, Student Conferences, Design/Build/Fly and Generation Stem events. Scott then briefed the Trustees on the results of Unrestricted Donation activity for Fiscal Years 2012, 2013, 2014, 2015, 2016 and the year-to-date fundraising for FY2017. Scott reported a total $738K of donations for FY2016 and $716K of year-to-date donations for FY2017. Scott stated that the Institute “Match a Million Program” established in May 2015 had been completed in April 2017. Based upon the success of the first match program, Scott then issued a request to initiate a proposal to the Institute for a new “Match-a-Million Program”.

NEW BUSINESS Self-Sustainment Report (Exhibit 8) Sandra Magnus, Executive Director, stated based upon Board discussions held at the January 2017 Trustees meeting, an action item to research what type of endowment would be required to make the Foundation self-sustaining was issued. Magnus introduced Karen Rosenblum, AIAA CFO, who provided the results of brainstorming undertaken by staff to develop sustainability scenarios. Rosenblum provided Foundation Expenses and Endowment Contributions for the last two fiscal years along with financial sustainability projections based upon five scenarios of donations made to increase the Foundation endowment portfolio.

Assumptions included:

Additional Million Matching Program from the Institute

Continued annual Institute subsidy of $150K (ongoing)

Continued annual individual donations of $100K

Corporate donations of $430K each year for programs and support

Additional resource added in FY19 to support programs

Possible receipt of proceeds from Institute Kahn Trust inheritance



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Sustainability projections ranged from Fiscal Year 2020 to 2034.

Magnus indicated that the projections provided the financial landscape and various paths to sustainability. Sustainability was defined as the Foundation being able to pay for all programs and program support from Foundation portfolio income and donations and only requiring the annual $150K subsidy from the Institute. Scott stated the $150K annual contribution from the Institute made it easier to solicit donations based upon ongoing visible Institute donations.

Discussion occurred about the Foundation approach to the Institute for requesting the Institute Kahn Trust inheritance be contributed to the Foundation. Recommendations to leverage what impact the Kahn Trust proceeds would have on the Foundation with potential donors and a new Match a Million Program then took place.

Action Item: Develop a formal fundraising strategy to leverage and promote the transitional impact of large donations on the Foundation.

Action Item: Develop a formal value added proposition of the Foundation to the Institute if Kahn proceeds are donated to the Foundation. (Demonstrating what has been done by the Foundation and how it helps enable the Institute contribute to the value of AIAA Corporate Membership).

MOU Re-do (Exhibit 9) Sandra Magnus, Executive Director, briefed the Trustees on the existence of a formal MOU between the Foundation and the Institute delineating Institute and Foundation financial and operational roles and responsibilities. This MOU will be impacted and have to be updated once the Foundation becomes self-sustaining.

Action Item: After staff determines MOU items that need to be updated, a copy of the MOU with highlighted changes be sent to Trustees

Action Item: Request Trustees send Sandy possible telecon times during the last week of June.

ADJOURNMENT There being no further business, the meeting was adjourned at 1046hrs. Eastern Daylight Time.


William C. Seymore Secretary/Treasurer


AIAA Foundation Board of Trustees 21 July 2017

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AIAA Foundation Board of Trustees Telecon

Friday, 21 July 2017 1300 - 1400 Hours EDT

DRAFT MINUTES

MEMBERS PRESENT VIA TELECON Keoki Jackson Sandy Magnus, President Bill Seymore, Secretary/Treasurer Greg Hyslop Jim Maser, AIAA President John Tracy

STAFF LIAISONS PRESENT VIA TELECON Angelo Iasiello Felicia Livingston Chris Horton Karen Thomas Suzie Rapp

GUEST PRESENT VIA TELECON Eric G. Paterson

TELECON AGENDA 1. UAV Program Beta Tests Results and Down Select.

OPENING REMARKS Jim Maser, AIAA President, substituting for Jim Albaugh, chaired the meeting and called the meeting to order at 1303 hrs. (EDT).

PROGRAM UPDATES (Exhibit 1) Karen Thomas, Managing Director, Member Services/Engagement, led a Board discussion of the beta test results for the High School Aerospace Robotics Competition (HARC) and Precision Unmanned Navigation and Cargo Handling (PUNCH) competitions were discussed. The HARC program was for high school students and the PUNCH program was a college level program.

Resources required (costs and manpower), participation, sponsor assistance, participant survey results, event logistics, event results and AIAA staff support for each UAV program were presented. The positives and negatives of each program were highlighted.

After Board discussions, Sandra Magnus, AIAA Executive Director, was tasked to contact HARC and PUNCH organizers to encourage them to cooperate with each other and merge them to create one program. In addition, the team was encouraged to


AIAA Foundation Board of Trustees 21 July 2017

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speak with Design, Build, Fly organizers to learn of solutions developed to solve competition logistics.

Action: • Magnus to speak with PUNCH Program and HARC team leaders to work

together to merge their programs, focusing on K-12 for the time being.The consolidated program should come back to the Foundation Boardwith clear program objectives and metrics.

• Recognize program organizers at SciTech 2017 or Aviation 2017• Magnus will report the status of the UAV program collaboration effort at

the September 2017 Board of Trustees meeting

ADJOURNMENT There being no further business, the meeting was adjourned at 1347 hrs. (EDT).


William C. Seymore Secretary/Treasurer


Foundation Financials:Year to Date 31 August 2017

27 September 2017Foundation Board of TrusteesKaren Rosenblum


Foundation Financials

• Foundation programs are funded through portfolio earnings and donations

Restricted Funds:– Spending based on agreement between the donor and the Foundation– Currently maintain 52 restricted accounts– Provide status reports throughout the year – Review agreements annually

Unrestricted Funds: – Direction for spending set by Board of Trustees– Expense budgets assume 5% average unrestricted portfolio returns– Some expenses still funded in Institute Operations (primarily staffing)

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Foundation Portfolio Balance

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As of 31 August 2017 %

Restricted Funds 36%

Unrestricted Funds 64%

Total 100%

$9,699


RESTRICTED FUNDS

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Restricted Funds Income: YTD 31 August 2017

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Restricted Income

FY17 YTD 31 August

FY16 YTD 31 August

Investment Earnings $417,360 $276,467 Donations $201,270 $122,855 Total $618,630 $399,322

Donations

FY17 YTD 31 August

FY16 YTD 31 August

UniversityLempert Best Student Paper $50 $8,380 Thompson Scholarship $5,000 $10,000 Norris Internship $12,000 Armstrong Scholarship $100 Weaver Fund $427 Space Transportation U/G Scholarship $197 $125 Undergrad Scholarships $6,023 $2,448 GNC Student Paper Competition $44,125 PAW Workshop $250 Digital Avionics U/G Scholarship $20,000 Rocky Mountain Section Scholarship $10,000 Engine Design Competition $10,000

ProfessionalICME Prize $15,000

STEMBoeing FIRST Team Grants $180,000

Total Donations $201,270 $122,855


Restricted Funds Expense: YTD 31 August 2017

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UNRESTRICTED FUNDS

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Unrestricted Income: YTD 31 August 2017

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FY17 YTD 31 August

FY16 YTD 31 August

Investment Earnings $665,907 $398,292AIAA Subsidy $137,500 $137,500Fundraising $458,300 $353,073AIAA Match $402,368 $319,209Sponsorship/Other $0 $5,074Total $1,664,075 $1,213,148

Unrestricted Income

FY17 YTD 31 August

FY16 YTD 31 August

Individual Donations $177,160 $74,112External Corporate Donations $262,577 $260,500Pledge $0 $3,000AIAA Member Contributions $18,563 $15,461Total Fundraising $458,300 $353,073

Fundraising


Unrestricted Expenses: YTD 31 August 2017

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Restricted Funds: University – Student Scholarships

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Student Scholarships Balance 30 Sep 2016

FY17 YTD Aug Income

FY17 YTD Aug Expense

Balance 31 Aug 2017

FY17 Expense Budget

Zarem $211,764 $27,525 $2,223 $237,066 $5,350Armstrong $124,570 $16,191 $5,000 $135,761 $5,000Air Breathing $33,792 $4,392 $0 $38,184 $1,150PAW Workshop $17,066 $0 $386 $16,680 $0Piper $24,627 $3,201 $1,000 $26,828 $1,500Summerfield $33,516 $4,356 $1,250 $36,622 $1,250Space Trans $36,143 $4,895 $1,500 $39,538 $1,500GNC Grad $64,215 $8,346 $2,500 $70,061 $3,650Liquid Propulsion $29,147 $3,788 $2,500 $30,435 $2,500Atwood $27,357 $3,556 $1,250 $29,663 $1,250Wright $297,987 $38,732 $10,000 $326,719 $10,000Digital Avionics $159,442 $20,724 $8,000 $172,166 $8,000Pendray $27,671 $3,597 $1,250 $30,018 $1,250Freitag $14,482 $1,882 $1,535 $14,829 $1,650Thompson $161,175 $25,949 $5,000 $182,124 $5,000Muellner $104,203 $13,544 $5,000 $112,747 $5,000Norris $12,000 $0 $0 $12,000 $12,000Von Braun $143,867 $18,699 $5,000 $157,566 $5,000DeFlorez $85,820 $11,155 $3,500 $93,475 $3,000Undergrad $7,829 $6,023 $0 $13,852 $0Subtotal Student Scholarships $1,616,673 $216,555 $56,894 $1,776,334 $74,050


Restricted Funds: University – Student Awards

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Student Awards Balance 30 Sep 2016

FY17 YTD Aug Income


Balance 31 Aug 2017

FY17 Expense Budget

Rocky Mountain Section Scholarship $10,487 $1,363 $500 $11,350 $500Engine Design Competition $0 $10,000 $3,375 $6,625 $0Weaver $16,061 $2,088 $0 $18,149 $500GNC $48,255 $6,272 $10,720 $43,807 $10,864Lockheed Martin $11,769 $1,530 $500 $12,799 $500Harry Hilton $11,769 $1,530 $500 $12,799 $500SRI NDA $10,957 $1,424 $500 $11,881 $500Lempert $11,933 $1,601 $500 $13,034 $500Subtotal Student Awards $121,231 $25,808 $16,595 $130,444 $13,864

Total University $1,737,904 $242,363 $73,489 $1,906,778 $87,914


Restricted Funds: Professional

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Professional Awards Balance 30 Sep 2016

FY17 YTD Aug Income


Balance 31 Aug 2017

FY17 Expense Budget

IAF Malina $13,375 $575 $13,950 $0 $0ICME $16,762 $2,179 $0 $18,941 $0Reed $29,011 $3,771 $0 $32,782 $600Sperry $41,045 $5,335 $600 $45,780 $600Lynch $36,611 $4,759 $500 $40,870 $600Pendray $10,205 $1,326 $100 $11,431 $100Goddard $29,011 $3,771 $0 $32,782 $600DeFlorez $16,169 $2,102 $600 $17,671 $600Haley $17,008 $2,211 $0 $19,219 $0Speas $170,574 $22,171 $3,814 $188,931 $7,530Von Braun $13,968 $1,815 $0 $15,783 $100Crichlow $866,378 $112,609 $0 $978,987 $0Summerfield $27,952 $3,633 $0 $31,585 $750Foundation Memorial $16,444 $2,136 $0 $18,580 $0Guggenheim $58,710 $7,631 $2,573 $63,768 $4,500Starnes $11,949 $1,553 $4,142 $9,360 $4,000History $10,639 $1,383 $450 $11,572 $450Gardner $10,039 $1,305 $450 $10,894 $450Ashley $33,694 $4,379 $4,000 $34,073 $4,000Newbold $10,783 $1,401 $0 $12,184 $0Collier $15,461 $2,010 $333 $17,138 $500Brill $63,177 $8,212 $0 $71,389 $0Total Professional Awards $1,518,965 $196,267 $31,512 $1,683,720 $25,380


Restricted Funds: STEM + Grand Total

141

STEM Balance 30 Sep 2016

FY17 YTD Aug Income


Balance 31 Aug 2017

FY17 Expense Budget

Boeing FIRST Team Grants $0 $180,000 $35,750 $144,250 $0LPTC Suitcase Rockets $2,311 $0 $0 $2,311 $0Total STEM $2,311 $180,000 $35,750 $146,561 $0

Grand Total Restricted Funds $3,259,180 $618,630 $140,751 $3,737,059 $113,294


Financial Summary: YTD 31 August 2017

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($ in thousands)FY17 YTD 31 August

FY16 YTD 31 August

FY17 Full Year

BudgetIncome $619 $399 $153Expenses ($141) ($83) ($113)Total Restricted $478 $316 $40

Restricted Fund Summary


FY16 YTD 31 August

FY17 Full Year

BudgetEarnings $666 $398 $214AIAA Donation $138 $138 $150Individual & Corporate Donations $458 $350 $250Match $402 $319 $250Other (Pledges, Misc) $0 $8 $2Direct Expenses ($155) ($183) ($214)Labor + Fringe ($138) ($138) ($150)Total Unrestricted $1,371 $892 $502

Unrestricted Fund Summary


FY16 YTD 31 August FY17 Full

Year BudgetIncome $2,283 $1,612 $1,019Expenses ($434) ($404) ($477)Total Restricted $1,849 $1,208 $542

Restricted + Unrestricted


Foundation FY18 Unrestricted Budget

13 September 2017Foundation Board of TrusteesKaren Rosenblum


FY18 Unrestricted Budget

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FY17 Budget

FY18 Budget

Income5% Assumption $214,000 $252,850AIAA Donation $150,000 $150,000Corporate Donations - Design Competition $10,000Sponsorship - Int'l Student Paper Competition $20,000Admin Fee $2,000 $0Total Income $366,000 $432,850

ExpensesAdmin Committee & Software $10,500 $11,750 Fundraising $56,000 $53,200 Labor (Subsidized) $150,000 $150,000STEM K-12 UAV $10,000 $5,000 Teacher Programs $20,000 $16,900 Generation STEM $16,500 $45,000University Design Competitions $18,700 $29,900 Student Conferences $82,300 $75,830Total Expenses $364,000 $387,580

Net $2,000 $45,270

Unrestricted Funds Budget


Motion to Approve FY18 Unrestricted Budget

• Board approves the FY18 Foundation Unrestricted Budget as presented.

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FY18 Restricted Budget

Restricted Funds Budget

FY17 Budget FY18 Budget

ExpensesUniversity $87,914 $83,778 Professional $25,380 $30,410 Total Expenses $113,294 $114,188

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AIAA Foundation Fundraising UpdateSeptember 2017


AIAA Foundation Unrestricted Donation History

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FY12 FY13 FY14

DESCRIPTION NUMBER OF DONATIONS AMOUNT DESCRIPTION NUMBER OF

DONATIONS AMOUNT DESCRIPTION NUMBER OF DONATIONS AMOUNT

Independent Donations541

46,470.39 Independent Donations493

5,755.88 Independent Donations464

3,217.58Dues Renewal Donations 14,126.00 Dues Renewal

Donations 10,942.64 Dues Renewal Donations 11,128.40

Pledge Revenue 1 5,000.00 Pledge Revenue 1 5,000.00 Pledge Revenue 0 0.00

Corporate Donations 1 250,000

FY12 TOTALS: 542 65,596 FY13 TOTALS: 494 21,699 FY14 TOTALS: 465 264,346

FY15 FY16 FY17 YTD (October 1 – August 31)

DESCRIPTION NUMBER OF DONATIONS AMOUNT DESCRIPTION NUMBER OF

DONATIONS AMOUNT DESCRIPTION NUMBER OF DONATIONS AMOUNT

Independent Donations574

14,728.00 Independent Donations1,790

80,929 Independent Donations 2750

177,160

Dues Renewal Donations 22,586.00 Dues Renewal

Donations 20,290 Dues Renewal Donations 18,563

Pledge Revenue 1 2,500.00 Pledge Revenue 1 3,000 Pledge Revenue 0 0

Corporate Donations 3 256,000 Corporate Donations 9 263,500 Corporate Donations 13 262,577

Institute Match 4 293,314 Institute Match 4 370,627 Institute Match 3 402,368

FY15 TOTALS: 582 589,128 FY16 TOTALS: 1,804 $738,345 FY17 YTD TOTALS: 2766 $860,668


AIAA Foundation Fundraising Efforts• Received another Match-a-Million Program from the Institute in May 2017

(original program established in 2015 and goal met in April 2017) • Fellow and Honorary Fellow Challenge:

• Fellows and Honorary Fellows: 777• Timeframe: May 1 - August 31, 2017• Results: 159 individuals gave a total of $57,021

• Donor Receptions:• September 27 – Costa Mesa, CA; hosted by John Tracy• September 28 – Manhattan Beach, CA; hosted by John Tracy• Plans for: Denver, Dallas, and Washington DC

• Design/Build/Fly Campaign:• Last year raised :$10,800; Raised $5,000 already

• #GivingTuesday – November 28, 2017; Giving Thanks and Giving Back Campaign • End of Year Appeal Campaign – Outreach begins November 2017• AIAA Forum outreach including silent auctions and any special sessions• Continuous outreach to current and prospective, individual and corporate donors• Of note: FIRST LEGO League Grant Program (sponsored by The Boeing Company) that encourages

AIAA members to coach middle school students in STEM subjects – received 120 applications 3


Foundation Award for Excellence

September 2017


Recap• Current Committee

John Tracy – Chair – current since 2016 Marcia Smith – current since 2016 Deborah Facktor Lepore – current since 2016 George Nield – current since 2016 Christopher Scolese – current since 2016 Ellen Pawlikowski – current since 2015 David King – current since 2015 Steven Walker – current since 2015

– AIAA staff facilitator: Felicia Livingston

• The Award for Excellence Scope: “Established in 1998, The AIAA Foundation Award for Excellence acknowledges

outstanding achievements by individuals or groups in the aerospace community. Eligible nominees will offer a unique achievement or extraordinary lifetime contributions inspiring the global aerospace community”

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Action Items

• Choose two members to roll off the Selection Committee• Identify two new members to serve on the Selection Committee• Begin soliciting nominations for the award

– Nominations are due to Award Selection Committee by 15 January 2018– AIAA HQ will begin award promotion following this meeting

• 2018 SciTech Forum BOT will review all nominations and compile a finalized list to be sent to the Award

Selection Committee

• Final decision to be made by the Award Selection Committee no later than 15 February 2018• AIAA Foundation President or Board of Trustees Chair to contact winner immediately following

final decision

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Potential New Members

• Fellows Rick Ambrose Brian Argrow Penina Axelrad Mike Bragg Frank Culbertson Jan Davis Mike Francis George Lesieutre Ellen Ochoa Darryl Pines Lesa Roe Al Romig Ken Sanger Julie Van Kleeck David Van Wie

• Honorary Fellows Wanda Austin Mike Griffin

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Student Activities Committee Charter 8/1/2017 1

AIAA Student Activities Committee Charter

Purpose of the Committee

To develop and support programs for university students to foster professional development and interest in the aerospace profession.

Responsibilities of the Committee

• Insure that all competition rules and requirements are clear, concise and easily accessiblefor all students, faculty and judges.

• Oversee the implementation of the Regional Student Paper Conferences• Organize the annual International Student Paper Competition• Administer the annual Design Competition RFP process• Administer the annual scholarships and awards program• Maintain an awareness of the University student programs that are being implemented at

the various levels of the Institute (e.g. Sections, TCs, etc.).• Solicit new program ideas and when feasible, recommend new programs for Foundation

funding.• Review, at least biennially, all programs to ensure that they are continuing to meet the

desired metrics. Sunset programs that are no longer meeting the desired metrics.

Committee Membership

• The Committee shall have between a minimum of seven (7) and a maximum of eleven (11)members. The Committee membership shall consist of a Chair, Vice Chair and a maximumof nine (9) Working Group Leaders.

• The members of the Committee shall be current professional and/or student Members ofAIAA.

• Each member of the Committee, except the Chair, shall be expected to lead a WorkingGroup.

• Committee members shall serve a 2 year term. Terms may be renewed perrecommendation of the Foundation Board of Trustees.

• The members of the Committee shall be appointed by the Foundation Board of Trustees.• There shall be no requirement that each Region be represented on the Committee.• The Working Group Leaders may recruit as many AIAA members as they need to execute

the Working Group’s program. However, the Working Group members will not necessarilybe members of the Committee.



Leadership

• The Foundation Board of Trustees shall appoint one of the Committee members to serve asChair for a two-year term.

• At the start of year two of the Chair’s term, the Foundation Board of Trustees shall appointa Vice Chair who will serve as the successor to the Chair.

• The Chair shall create up to nine (9) working groups and shall disband any Working Groupsthat are no longer essential.

• The Chair shall manage the Committee, its meetings, and its communications with theBoard of Trustees, and Staff.

Working Groups

• The work of the Committee will occur through a Working Group structure. A group ofsubject matter experts and/or members with an interest will work together to achievespecified goals. The lifespan of a Working Group can be anywhere between a few monthsand several years. The Working Group Leader shall be a member of the Committee.Members of the working group will not necessarily be members of the Committee.

Committee Meetings • The Committee shall meet a minimum of three times per year, of which at least one

meeting shall be a face-to-face meeting.• A quorum for meetings shall be a majority of the Committee members.• Any actions taken by the Committee shall require a majority vote of those members present

at the meeting.

Committee Reporting Structure • The Committee shall report to the Foundation Board of Trustees.

Review and Changes to the Charter

• The Committee shall review the charter on an annual basis and recommend any changes tothe Board of Trustees.



Student Activities Committee Working Groups

Student Conferences Working Group – Chair, Shelly Corbets Working Group Members • Regional Deputy Directors • Faculty Advisors • Host University Branch officers (reps) • Head Judges Design Competition Working Group – Chair, Jeff Corbets Working Group Members • TC Representatives • Members to serve as RFP reviewers Scholarships and Awards Working Group – Chair, Carla Guzzardo Working Group Members • Members to serve as Reviewers • TC Representatives Design, Build Fly Working Group- Chair/Liaison Working Group Members = DBF organizing Committee Faculty Advisor Award Working Group – Chair, Aaron Altman Working Group Members • Faculty • Students


board of tustees present jim albaugh, chairman eric ... bot minutes/draft fdn... · aiaa foundation...

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