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Board of Education Muscatine Community Schools

Monday, July 11, 2011 The Board of Education of the Muscatine Community Schools will meet at 7:00 p.m. at the City Hall.

AGENDA I. Roll call and determination of quorum

II. Pledge of Allegiance

III. Welcome to visitors and media representatives

IV. Muskie Celebration! District receives Award for Energy Stewardship from Energy Education! (p. 4) Iowa Education Summit Invitation! The Muscatine Community School District has been invited to be a panelist at the Iowa Education Summit to share ideas on how the g2 program provides students with a globally competitive education focused on real-‐world application through an inquiry-‐based approach. The panel topic is: Making Schools Fit Kids Instead of Kids Fit School.

V. Citizen Speaks

VI. Annual Meeting

A. Transact the following annual business prescribed by law:

1. Appoint Lisa Mosier as Board Secretary – action

2. Appoint Jean Garner as Board Treasurer – action

3. Designate the First National Bank, Central State Bank, and Community Bank, all of Muscatine, as official depositories of district funds in the amount of $15 million each – action

4. Appoint Duane Goedken and Stanley, Lande and Hunter as counsels to represent the school district in legal matters on a time basis – action

5. Designate Muscatine Journal as publication of record – action

6. Designate Trissel, Graham & Toole Insurance as the insurance agent of record – action

7. Designate Nolte, Cornman & Johnson P.C. of Newton, Iowa as auditor of record – action

8. Policy review schedule for 2011-‐2012 – information (p. 6)

9. Statement of Board’s review and support – action (p. 8)

a. Discipline policies b. Co-‐curricular and extra-‐curricular programs The Board is required to annually review and approve the district’s discipline policies and their support for co-‐curricular and extra-‐curricular activities.

10. Appoint district compliance officers – action (p. 9)

VII. Consent Agenda** The following items are considered to be routine by the Board of Education and will be enacted by one motion. There will be no separate discussion of these items unless a Director so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence from the agenda. A. VIII Minutes B. XII-‐A Bills and claims

VIII. Approval of minutes of the June 16, 2011 Planning Meeting and the June 20, 2011 Regular Meeting – action** (p. 10)

IX. Action, Discussion and Information

A. Information and Discussion

1. Big Brothers/Big Sisters – Krista Regennitter

2. Energy Education Report – Charlie Velasquez and Paul Wilson, Energy Education Data Supervisor (p. 22)

3. Student Cell Phone Policy Pilot Findings – Bob Weaton/Terry Hogenson (p. 43)

B. Possible Action

1. Request approval of the Administrative Services Agreement between the State of Iowa, Department of Administrative Services and the Muscatine Community School

District for the purpose of providing the State’s 403(b) plan (RIC 403B) to the district’s eligible employees – action (p. 45)

2. Third and final reading on policy 704. 8 GASB 54 Fund Balance Reporting and Governmental Fund Type Definitions – action (p. 50)

X. Director of Secondary Innovation and Education

A. College and Career Readiness-‐Internship – action (p. 52)

XI. Director of Human Resources A. Personnel recommendations – action (p. 55)

B. Approval is requested to change the district’s occupational medicine provider from Mercy

Occupational Medicine to Trinity Occupational Medicine – action

XII. Director of Finance and Budgeting A. Approve bills and claims dated June 30, 2011 and July 11, 2011 against the school district –

action** (p. 60)

B. Change Mileage Reimbursement Amount – action

C. Approve participation in the Eastern Iowa Purchasing Group for purchase of food, supplies, and services and award the contract to Reinhart Foodservice of Cedar Rapids – action (p. 62)

D. Approve the extension of the district’s milk and bread services with Roberts Dairy and Sara Lee Bakery for one (1) year – action (p. 63)

E. Seek quotes/bids for laundry service and floor supplies – information (p. 64)

XIII. Adjournment Future meetings: August 8, 2011 Regular Meeting 7:00 p.m. City Hall

Muscatine Community School District Program Earns Environmental Stewardship Award

For saving enough energy in 11 months to effectively plant more than 38,745 trees, Muscatine Community School District will be presented with The Award for Energy Stewardship from Energy Education during the July 11th board meeting. The Award for Energy Stewardship recognizes the organization’s efforts to implement an innovative people-‐oriented energy conservation and management program. The program is administered through a strategic alliance with Energy Education, a national company whose energy conservation programs have saved more than $2.3 billion for educational and ministerial organizations since 1986.

“Muscatine Community School District Superintendent Mr. William Decker, the board members and administration are demonstrating wise fiscal and environmental stewardship by implementing this unique people-‐oriented energy conservation program,” said Dr. William S. Spears, Chairman and Founder of Energy Education. “Using human resources to reduce energy use saves natural and financial resources for the organization and the community.”

The program delivers an environmental benefit from reduced carbon footprint. Energy not used prevents the emission of carbon dioxide, sulfur dioxide and nitrogen oxides. According to EPA/EGrid figures, in the first 11 months of the program, Muscatine Community School District saved 11,453 MMBTU, the equivalent of 1,515 metric tons of carbon dioxide emissions being prevented, 272 cars removed from the road, or 38,745 pine trees grown for 10 years.

District Energy Education Specialist Mr. Charlie Velasquez receives intensive training from Energy Education energy specialists to implement conservation procedures in all of the system’s facilities. He conducts energy audits to ensure that students and teachers are comfortable during class times and scheduled activities, and that energy is used only as necessary. He works hard to motivate everyone in the district to use energy wisely, keep classrooms comfortable, and practice smart energy strategies.

Energy Education’s innovative Transformational Energy Management® process trains client personnel to implement behavioral and organizational change that substantially reduces energy consumption without the purchase of new equipment. The program is funded solely and rapidly by the savings it generates, allowing clients to redirect saved energy dollars to other priorities. In 25 years, Energy Education has worked with more than 1,100 educational and ministry organizations, helping clients save over $2.3 billion

in utility costs. Energy Education has been recognized by the United States Environmental Protection Agency and the United States Department of Energy with their highest honor, the 2011 Energy Star Award for Sustained Excellence. This award follows the receipt of the Partner of the Year award in 2009 and 2010.

MUSCATINE COMMUNITY SCHOOLSPolicy Review Schedule

2011-‐2012

POLICY # POLICY TITLELAST REVIEWED/

REVISED

200.00 Statement of Guiding Principles for the Board 10/9/06200.04 Approval of Administrative Regulations 10/9/06203.07 Citizen Advisory Committees 10/9/06204.06 Annual Organizational Meeting of the Board 10/9/06204.10 Agenda for Board Meeting 10/9/06204.12 Complaints Before the Board 10/9/06204.16 Work Sessions 11/13/06205.01 Compensation and Expenses of Board Members 11/13/06206.00 Board Member Development 11/13/06

302.01 Classifications -‐ Certified and Classified Administrators/Professionals 11/13/06303.00 Code of Ethics of Administrators 11/13/06401.05 Appointment of Personnel 11/13/06401.07 Suspensions AP 11/13/06401.07 Suspensions 11/13/06401.13 Professional Growth and Staff Development 11/13/06403.01 Child Abuse by District Employees AP 1/8/07403.01 Child Abuse by District Employees 1/8/07403.02 Substance Free Workplace AP 1/8/07403.02 Substance Free Workplace 1/8/07

403.08 Professional Organizations 1/8/07403.14 Use of School Owned Equipment and Materials 1/8/07403.15 Use of School Owned Vehicles 1/8/07404.02 Conditions of Instruction 2/12/07404.03 Academic Tutoring 2/12/07404.06 Substitutes for Teachers AP 2/12/07404.07 Planning Time AP 2/12/07404.07 Planning Time 2/12/07404.10 Contracts with Certified Staff 2/12/07

405.02 Classifications -‐ Non-‐certified Personnel 2/12/07501.12 Dual Enrollment 2/12/07501.13 Student Transfers In 2/12/07502.06 Student Drug, Tobacco, and Alcohol Offenses 2/12/07505.07 Athletic Insurance 2/12/07506.02 Release of Student Information AP 3/26/07506.02 Release of Student Information 3/26/07506.10 Control of Student Activity Funds 3/26/07600.01 Types of School Organizations 3/26/07

AUGUST, 2011

OCTOBER, 2011

NOVEMBER, 2011

JANUARY, 2012

MUSCATINE COMMUNITY SCHOOLSPolicy Review Schedule

2011-‐2012

POLICY # POLICY TITLELAST REVIEWED/

REVISED

600.08 Summer School Instruction 3/26/07601.10 Physical Education 3/26/07601.14 Technology and Instructional Materials 3/26/07601.16 Teaching Controversial Issues 3/26/07601.20 Programs for Students At-‐risk 3/26/07703.01 Purchasing and Bidding 4/9/07703.07 Bidding Procedures for Public Improvements 4/9/07601.22 Preschool Programs 4/23/07603.00 Student Assessment 4/23/07

603.02 Progress Reports for Students 4/23/07603.03 Permanent Records of Students 4/23/07703.02 Requisitions and Purchase Orders 4/23/07703.04 Approval and Payment of Goods and Services 4/23/07703.04 Annual Financial Statement Published 6/11/07704.05 Audits 6/11/07706.02 Periodic Review of Insurance Program 6/11/07803.00 Disposal of School Equipment 6/11/07

MARCH, 2012

MAY, 2012

Resolutions for Board Action

JULY 11, 2011

Discipline Policies

The Board of Education supports these policies and the staff’s efforts in implementing and enforcing said policies:

• Discipline • In-‐School Suspension, Suspension, Expulsion • Weapons • Suspension and Expulsion of Special Education Students • Student Drug and Alcohol Offenses • Search and Seizure • Student Activity Program/Good Conduct • Transportation Discipline

Co-‐Curricular and Extra-‐Curricular Programs Co-‐curricular and extra-‐curricular programs are an integral part of our educational program. We support the past practice of recognizing our students’ efforts and achievements in all areas of endeavor. Year-‐end banquets and ceremonies have traditionally been planned for that purpose. Expenses associated with these programs may include food, decorations, floral arrangements, certificates, plaques and other items deemed appropriate for student honors.

Muscatine Community School District Compliance Coordinators

2011-‐2012

Affirmative Action Wes Fowler 263-‐7223

Asbestos Coordinator

Walter Crowder 263-‐7223

Child Abuse Investigator, Level I

Family Resources, Inc. 263-‐0067

Child Abuse Investigator, Level II

Jim Sweeney

Civil Rights Norberto Ibarra, Jr.

263-‐6141

Educational Equity Wes Fowler 263-‐7288

504 Plan

Jan Collinson 263-‐7223

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UNOFFICIAL MINUTES MUSCATINE BOARD OF EDUCATION

JUNE 16, 2011 The Board of Education of the Muscatine Community School District met in Planning Session at 7:30 a.m. at the Administration Center at 2900 Mulberry Avenue for the purpose of discussion and planning of board goals. Superintendent Decker welcomed the administrative team and school board. Those present include: School Board Directors Jerry Lange, Tammi Drawbaugh, Tim Bower, Clyde Evans, and Robin Krueger. Also present were Walter Crowder, Mike Morgan, Wes Fowler, Brian Brock, Shane Williams, Joe Prosek, Brian Walthart, Cori Guy, Mark Olmstead, Bob Weaton, Becky Wichers, Jean Garner, Perry Rodocker, Mary Shihadeh, Debi Welk, Diane Campbell, Terry Hogenson, Dan Phipps, Jan Collinson, Mary Jane Maher, and John Lawrence. Superintendent Decker reviewed the 2010-‐11 Board Goals and spoke to the district’s financial solvency. He noted that the district is much more solvent than a year ago. The district finished last year with a $2.7 million balance. The projected amount this year is that the district will finish with a $4.1 million balance. He noted that it is important to realize that it takes more than this to carry the district through the summer to pay bills. He touched on the board goal of “Technology as a Learning Tool.” Last summer the district created a wireless network at the middle schools and high school and this summer, the elementary buildings will become wireless and all buildings this summer will be hooked to fiber optics. The technology that has been put in place has given the district a solid foundation in which to build on. The district also purchased more computers for student use. Shane Williams, Director of Elementary Innovation and Education, reported on the Leader in Me initiative that the elementary staff and students have implemented. Elementary principals then spoke about their perspectives of the program and how it has positively affected the culture and climate in each building. Each principal then reviewed their end of the year discussion with staff regarding how they felt the year transpired, their viewpoint on the board goals that were set for the school year, and what they would like to see their building and the district work on for the next school year. Themes that were evident included the overwhelming buy-‐in and excitement from staff with the Leader in Me initiative. Staff felt that this should be continued and that all staff (including non-‐certified staff) should be trained in the 7 Habits and that the Leader in Me would benefit all grade levels, not just the elementary. Another area that was mentioned several times was the need to work on attendance and how the schools can

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get their students to school every day and on time. Teachers also appreciated having the simplicity of two goals instead of many goals focusing on a certain “number.” Superintendent Decker noted that the focus has not gone from student achievement but has changed by the way student achievement is looked at: throughout the entire year and not just a one-‐time focus. He shared that the speakers at the TransformED conference came away entirely impressed with what has been done in our district. Director Evans asked what kind of changes have the principals noticed in how teachers perceive their students with the implementation of the Leader in Me. Answers included: the teachers are encouraged when they see the growth of their students as they use the language and the principles of the 7 habits; teachers are taking a step back and letting students solve their own problems as they work through the process; teachers are looking at each student’s strengths and building on them; and they see more of a win-‐win positive outlook. Another example was that in the past, a teacher would judge a 5th grader by how he/she followed instructions which takes away from building leaders by building followers. The Leader in Me has put the excitement back into learning by allowing students to develop leadership skills and using those skills in the classroom and in their own lives. Mary Shihadeh, Early Childhood Coordinator, updated the Board on the preschool programs in the district and community. She noted that there has been a big push to make preschool universal for the 2010-‐11 school year. Fall kindergarten enrollment indicated that 91% of kindergarteners attended a preschool. Joe Prosek, principal at Jefferson Elementary, shared that he had looked at the data of Jefferson’s kindergarteners, and it was evident that those who attended preschool were much better off and ready to start school than non-‐attendees. Diane Campbell, Director of Secondary Innovation and Education, gave an overview of the middle school and high school g2 initiative, college and career readiness, and how data is used to provide intervention strategies to those students who are struggling. Terry Hogenson, Central Middle School principal, thanked Mrs. Campbell for her responsiveness and help throughout the 2010-‐11 school year. He highlighted Central’s Pathway’s program which identifies students who are not attending school, cheating, and overall atrisk of being successful. This program then helps those students get back on track. Dan Phipps, Assistant Principal at Central, shared data on the success of the Pathways program.

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John Lawrence, principal at West Middle School, reported on West’s successes. West has focused on anti-‐bullying through Rachel’s Challenge and has initiated the West Cares program which supports the local food pantry and Relay for Life as well as supplied clothing to the domestic violence shelter. He shared that West staff is looking forward to incorporating the fusion reading program into the 8th grade special education classrooms, re-‐designing the at risk program, and expanding g2. They are also excited about the blending of PBS and the Leader in Me. Bob Weaton, Principal at Muscatine High School, thanked the Board for allowing the district to move in a progressive direction. He noted that the high school’s focus is to continue to offer multiple pathways for student success. He shared that the focus this last school year was on the culture and climate amongst staff. He noted that this is not as healthy as it should be and that they will continue to work on this. Next year’s focus will be on the student’s culture and climate. Administration will look at the We Learn and We Support Surveys to determine the areas that need to be worked on. Shane Williams spoke about the School Improvement Advisory Committee’s role in the goal setting process. Their main objective is to provide input on goal setting. He noted that several suggestions were made at their last meeting on areas that should be considered: technology and making it more accessible to students; the high school student members shared that there needs to be a continued emphasis on having students connected with adults and increasing the effectiveness of homeroom. They mentioned that they felt that cross-‐grade level homeroom was very important and allowed students to connect to a broader peer group. Another goal that was suggested was providing poverty awareness training because of the significant increase in families who qualify for free and reduced lunches within the school district. Mrs. Campbell spoke to the We Support Survey that was recently distributed to the community. She shared the results of the survey. Mr. Decker noted that communications need to improve even though efforts have been made at a high degree. The survey gives hard data on perception. Mr. Weaton noted that what needs to happen is that everyone needs to sell the district and that we haven’t done a very good job of this. The district needs to be like a business and promote itself as the kids are getting a great education. Input from staff regarding next year’s goals include:

• More technology at the elementary level • Continuation of the focus that was in place for this school year • Streamlined, focused board goals • Continue with less is more • Instructional practices • Technology infusion

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• Building relationships • Look at multiple pathways • Safety, security of the buildings • Multiple pathways and expanding opportunities for learning • Be data driven; create culture to use data to change instruction • Imbedded practices and beliefs • Continue to support PBIS, Leader in Me, • Public Relations • Continue to support struggling learners • Getting the word out • Don’t focus on the percentage of increase but on the students • Facilities opportunity for planning • Redefine expectations of all school patrons, students, teachers, parents,

community • Industrial Technology – continue and invest • Continue to enhance current technologies and bring new technologies in order

to help teachers and students • High expectations for ourselves, teachers, and students

Board Member observations from today’s process:

• Consistency and continuity and confidence of not changing direction as we go forward; i.e. continue with the Leader in Me, g2

• Technology has to be there • Graduation rate and attendance is key • SIAC committee’s list of goals; innovative efforts that are underway as pilots;

expectation of not just graduating but also lifelong pursuits; also agricultural; be all things to all people

• Less is more • Perceptions, rumor mill, often come from the buildings, if teachers are buying in

more and more, you will have less of that kind of information going out, need to work getting people to realize that we do have a really good school district

• Data driven instruction • Selling the district

Mr. Decker noted that there is a relationship between student achievement and using technology as a learning tool especially what can be put into place that will allow our teachers to use the data available to help student learning. Mr. Williams then shared the progress that the data solutions subcommittee has made in determining a software package that will meet the board goal of “discovering a way to cohesively use student data.” He spoke to the rationale behind the board goal and

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the process in determining software that would meet everyone’s needed. Principals will be meeting to determine if they are ready to make a recommendation to the Board. Superintendent Decker discussed possible Board Goals for 2011-‐12. Those were:

• Financial Solvency. • Improving Success of Students at All Levels by Improving Student Achievement. • Increasing the use of technology as a learning tool by students and teachers. • Improving both the graduation rate and post-‐secondary success of our students. • Increase the success of students at all levels by innovating our methods to better

meet their needs. It was suggested that the graduation rate be removed and just use “improving post-‐secondary success of our students” because in order to improve post-‐secondary success of students, they will need to be graduates of the high school. Administrators will meet again to discuss next year’s board goals and will bring them to the Board within the next several months for approval. The meeting adjourned at 11:30 a.m. Robin Krueger, President Lisa Mosier, Secretary

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Unofficial Minutes MUSCATINE BOARD OF EDUCATION

June 20, 2011 The Board of Directors of the Muscatine Community School District, Muscatine County, in the State of Iowa met in regular session on Monday, June 20, 2011 at City Hall at 7:00 p.m. President Robin Krueger called the meeting to order. Directors Tim Bower, Tammi Drawbaugh, Clyde Evans, Dennis Fox, Jerry Lange, and Tom Welk were present. Also present were Superintendent Bill Decker, Director of Human Resources Wes Fowler, Director of Elementary Innovation and Education Shane Williams, Director of Secondary Innovation and Education Diane Campbell, Director of Finances Jean Garner, Director of Special Programs Jan Collinson, and Director of Technology and Facilities Walter Crowder. The Pledge of Allegiance was recited. President Krueger welcomed visitors and media representatives. The Muskie Celebration for the evening highlighted the district’s summer lunch program. Alisha Eggers, Food Service Supervisor, shared information regarding the district’s summer program. She noted that children ages 2-‐18 can participate at any of the locations and receive a free, nutritious lunch. This year’s sites include: Central Middle School, Garfield, Washington, and Madison Elementaries, Cedar Park and Sunset Park apartments. Because of the construction at Franklin, MuscaBus provides rides between Franklin and Garfield for all children and accompanying adults each day. On the first day this year, the program served 603 kids. Superintendent Decker introduced Hart Goldman, a recent Muscatine High School graduate. Mr. Goldman has started a 503c nonprofit organization, the MHS Library Project, that has raised $6,500 for the purpose of purchasing books for the high school library. He shared that the state recommends that a school the size of MHS should have a library with between 26,000 and 35,000 books. MHS has only 11,000 books in its collection of which 4,000 are considered not useful or out-‐of-‐date. Organizations or individuals who donate $200+ will receive a plaque in their name on a dedicated shelf, those who donate $500+ will have a dedicated section, and those who donate $1,000 will receive their name on a dedicated bookcase. Anyone who would like to donate can contact Hart at [email protected]. Superintendent Decker also added to the Muskie Celebration regarding a recent conversation about the high school’s use of Rosetta Stone this coming school year. He shared that some people in the community were concerned about how this would play out as letters were mailed to different academic institutions. Those concerns have been alleviated as he recently received letters from both the University of Iowa and Iowa State noting that Rosetta Stone will be accepted as a student’s foreign language

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requirement. One of the most exceptional letters received was from Harvard. He then spoke to the Director of Admissions at Harvard and explained how the high school planned to use Rosetta Stone and found out that this is how Harvard uses Rosetta Stone in their own institution. He also shared with the Director the two initiatives that the district has started: the Leader Me and G2 programs. He spoke about High Tech High’s influence on G2. The Director of Admissions stated that this past year, she was in charge of reading applications from High Tech High. He stated that the conversation ended with her stating that she wanted the community to know that Harvard enthusiastically endorses the way the district will be using Rosetta Stone and should any student apply to Harvard from Muscatine Schools, that student’s application will get a personal reading from herself. Mr. Decker noted that this is a nice confirmation that the district and high school are on the right track with its decision to use Rosetta Stone as another avenue for student academic success. Bonnie Nichols, Mulberry Avenue, spoke to the Board during Citizen’s Speaks. She publicly thanked Diane Campbell for allowing the hire of two additional days of instruction for the orchestra program.

A motion was made by Director Lange and seconded by Director Evans to approve the consent agenda to include: the minutes of the May 23, 2011 Planning and Regular Meeting, the West Middle School 8th Grade Close Up trip to Washington D.C. on April 15-‐19, 2012 (as submitted by Matt Rivera and Sue Johannsen), the Student Teaching Agreement with St. Ambrose University, and Bills and Claims against the district dated June 20, 2011. All ayes; motion carried.

The Board heard a second reading on policy 704.8 GASB 54 Fund Balance Reporting and Governmental Fund Type Definitions. Shane Williams, Director of Elementary Innovation and Education, explained to the Board that the data solutions subcommittee has decided to further investigate which data solutions software to recommend in order to meet the requirement of the Board goal regarding effective use of data. He noted that finding a solution that integrates many types of student data has been a challenge. The subcommittee has narrowed down the selection to two Pearson technologies. A demonstration on August 9 or 10th has been scheduled and will include administrators and teachers. It is then planned to come to the Board with a recommendation thereafter.

A motion was made by Director Evans and second by Director Fox to approve the School-‐to-‐Work contract with Temp Associates. All ayes; motion carried. A motion was made by Director Evans and seconded by Director Drawbaugh to approve the contract between the Muscatine Community School District and Flickinger Learning Center. All ayes; motion carried.

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Mr. Williams shared with the Board that school registration will take place on August 1 from 7 a.m. to 7 p.m. Elementary students will register at the Administration Center, middle and high school students will register at their respective buildings. New enrollees will need to bring immunization records and their birth certificate. Mr. Williams introduced Talented and Gifted instructors: Emily Goddard, Lori Baker, and Ginger Dahms. The TAG teachers have been working throughout the year to develop curriculum to better meet the needs of the district’s gifted students. Compacting, using ALEK, a computer-‐based learning component, and acceleration of students, and the success of college visits was shared. A TAG Advisory group is being developed in which membership will include community persons, parents, students, and staff. Director Evans asked about the accelerated math component and how students are chosen. Ms. Dahms noted that they look at a wide variety of components – daily work, SuccessMaker, and if the student is working a grade and a half above. They also talk to classroom teachers and look for students who can work independently in order to use ALEK. She further noted that 40 students were involved this year and that the number of students that can be accommodated depends on the number of computers available. There is a parent component as well. Usually classrooms do not have enough computers to accommodate this. Diane Campbell presented the Central Middle School Student Handbook for approval. She noted that there were minor changes including the change in start and end times.

A motion was made by Director Drawbaugh and seconded by Director Fox to approve the Central Middle School Student Handbook. All Ayes; motion carried.

Director of Human Resources presented five resignations, including his own. He thanked the Board, Mr. Decker, and fellow directors for their support throughout the past two years and that he enjoyed working with each and everyone.

A motion was made by Director Lange and seconded by Director Bower to approve the resignations of: Jacob Adams, MHS Counselor, Dolores Silva, MHS ESL teacher, and Wes Fowler, Director of Human Services. Superintendent Decker noted that Mr. Fowler’s work touches more people than what is realized as a lot happens behind the scenes. He shared that Wes has done a great job, and he will be missed. All ayes; motion carried.

Mr. Fowler then presented the new hires for consideration of the Board.

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A motion was made by Director Evans and seconded by Drawbaugh to approve the new hires of: Sam Paul – Middle School Ag/MHS Ag Industrial Tech Rochelle Turnacliff – Elementary ESL Leslie Bennett – Madison 5th Grade Tristan Tolle – Middle School Music Karen Stern – Madison 1st Grade Olha Tertychna – MHS ESL Corry Spies – Colorado Elementary Principal All ayes; motion carried.

Director of Finance and Budget, Jean Garner, reported on the May 2011 financial and treasurer’s balance for the General, Schoolhouse, Nutritional, Activity, and Payroll funds. Director of Technology and Facilities Walter Crowder presented a request to purchase a John Deere wide area mower in the amount of $46,093.24. This is a multi-‐purpose mower that will make it possible to mow big fields and small areas. It is a versatile piece of machinery. The mower deck can also be removed and a snow blower can be attached for winter.

A motion was made by Director Fox and seconded by Director Bower to approve the purchase of the John Deere wide area mower as presented. Director Evans asked if there was a bidding process. Mr. Crowder noted that this recommendation is the result of the bid. He shared that three bids were received. He also noted that the district does not have to seek bids unless the purchase is over $100,000. Director Welk asked if the district has a trailer to haul it and if safety equipment will be required in order to use it. Mr. Crowder noted yes to both questions. All ayes; motion carried.

Mr. Crowder then presented to the Board a request to purchase 852 computers in the amount of $931,687 from Apple Inc. He shared that this bid was by far the best of the two received after taking into consideration the $355,957 worth of product and services that Apple’s bid provides and Dell’s bid does not. Mr. Decker also added that this is the first time that a purchase of this size could be responsibly made due to the fact that the district will now be entirely wireless, and MPW will be connecting the district’s buildings to fiber both allowing total use of the

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capabilities of computer technology by our students and teaching staff. This will create and allow for student access in every one of the district’s buildings. A rolling lab will be added at every elementary school and rolling labs will be added at both the middle and high school and made available for teachers to check out a lab when it is needed. With the network capability put in place and each student having their own Google account, this purchase will give students the tools that are now common place in their lives and as they move forward in their education. He noted that the funding pieces for this purchase include the use of state-‐wide sales tax dollars as well as dollars from Title I, special education, at risk monies, and stimulus funding dollars. The state-‐wide sales tax portion fits in with the 10 year plan and does fit with what has been approved by the Board. This computer purchase is a real educational need in order to help our students prepare for the 21st Century. The district is excited that it has built a foundation to support this purchase and is excited for the purchase of the computers.

A motion was made by Director Evans and seconded by Director Drawbaugh to approve the purchase of 852 Apple computers and 22 Portable Mobile Lab Carts in the amount of $931,687. Director Bower asked regarding professional development for teachers. Mr. Crowder noted that a professional development piece has been built into this roll out and is part of the quoted price from Apple. He also noted that with this price the computers come ready for use. The technology department will not have to load any software at all. Superintendent Decker shared that one of the priorities will be professional development for the staff. He also stated that the technology department has done a great job providing professional development with Google docs training. Mr. Crowder noted that it is his estimate that close to 90% of the staff are technologically literate. He shared that Scott Comstock has had open lab night every Wednesday night during the school year to work with staff and teach them Google docs. He will also work with them one on one as well.

Director Fox asked regarding the district’s security plan. Mr. Crowder noted that with the Apple operating system you lose a lot of virus issues and that the district’s firewall is constantly monitored. Director Welk asked about insuring the computers. Mr. Crowder noted that the district’s umbrella policy will cover the computers while on school grounds and that those staff who take the computer home will need to sign the user agreement stating that they are responsible for the computer. Their insurance would then cover the computer should something happen to it.

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Mr. Crowder further shared that any updates can be done in the background and can be set when it is conducive to not interrupt learning. Director Bower noted that “one size does not fit all” and is the district looking at this so that each group has the right type of software they need (example graphic design). Mr. Crowder noted that grade appropriate software will be loaded on the computers so that students will have what they need. All ayes; motion carried.

Superintendent Decker introduced one of our new staff members, Corry Spies, the new principal at Colorado Elementary. A committee of staff, parents, administrators interviewed and unanimously chose Mr. Spies. He welcomed him to the district. President Krueger informed the Board and public of future meetings of the Board. They are: Monday, July 11, 2011 at 7 p.m. at City Hall and Monday, August 8, 2011 at 7 p.m. at City Hall.

A motion was made by Director Lange and seconded by Director Fox to go into closed session per Iowa Code Chapter 21.5(i) for the Superintendent’s evaluation. Roll Call: Ayes: Director Bower, Drawbaugh, Evans, Fox, Krueger, Lange, and Welk. Nays: None. Motion passed. Time: 8:22 p.m. A motion was made by Director Drawbaugh and seconded by Director Bower to return to open session. Roll Call: Ayes: Director Bower, Drawbaugh, Evans, Fox, Krueger, Lange, and Welk. Nays: None. Motion passed. Time: 10:21 p.m. A motion was made by Director Fox to approve an increase of 3.4% in the base salary and a total package increase of 6% for Superintendent Decker beginning July 1, 2011. This is a three-‐year contract (July 1, 2011-‐June 30, 2014) with yearly evaluations. Director Bower seconded. Roll Call: Ayes: Directors Bower, Drawbaugh, Evans, Fox, Krueger, Lange, and Welk. Nays: none. Motion carried. A motion was made by Director Bower and seconded by Director Drawbaugh to adjourn. All ayes; motion carried. Time: 10:25 p.m.

Robin Krueger, President Lisa Mosier, Secretary

SUPERINTENDENT’S

DISCUSSION

ITEMS

Energy Conservation Program

Board Update

Muscatine Community School District April 2010 – March 2011

Our Mission

Our Number One Objec,ve:

Improve the Educa,onal Environment for the Students

and Staff

PRIMARY GOALS

•  Maintain Comfort & Safety ¤  Audit buildings during unoccupied :mes ¤  Monitor building usage and comfort during

occupied :mes ¤  Coordinate usage of facili:es with equipment/

system run :mes ¤  Monitor opera:onal efficiency of equipment vs.

design

PRIMARY GOALS

•  Eliminate Energy Waste ¤  Change the energy use paGerns and habits of staff ¤  Track & analyze consump:on for building efficiency ¤  Use web-‐based tools & diagnos:c loggers to solve

problems ¤  Support energy policy and follow guidelines

PRIMARY GOALS

•  Save Dollars ¤  Minimize consump:on and demand charges ¤  Audit and monitor u:lity bills & meters for errors or

overcharges ¤  Evaluate usage trends for abnormali:es ¤  Inves:gate rebate & grant programs ¤  Create a “climate of conserva:on” that ensures

sustainable savings

MEASUREMENT + VERIFICATION •  Measurement and Verifica,on (M&V)

¤  Terminology used to describe the prac:ce of measuring energy savings and verifying cost avoidance

We keep score!! We are using an industry leading M&V tool called EnergyCAP® All data, adjustments and reports produced and reviewed by district staff

MEASUREMENT + VERIFICATION

•  EnergyCAP meets Interna,onal Guidelines for M&V ¤  The U.S. Department of Energy headed the effort to

develop a wriGen guideline for M&V that became the Interna:onal Performance Measurement and Verifica:on Protocol (U.S. Department of Energy document — DOE/GO-‐102002-‐1554)

•  EnergyCAP is an independent third-‐party soNware product in full compliance with this guideline.


•  The guideline prescribes that certain usage adjustments be made to account for: ¤  Changes in weather ¤  Changes in building square footage ¤  Changes in mechanical systems and new technology ¤  Differences in the length of billing cycles from month

to month


•  The guideline prescribes that energy saved should be valued: ¤  Using the Average Unit Cost (AUC) method ¤  Based on current energy prices ¤  By applying the AUC meter by meter to the

adjusted or expected usage for that meter

UTILITY COST DISTRIBUTION

Electric, 68.6%

Water / Sewer, 3.5%

Water, 1.0%

Natural Gas, 26.9%

Year 1

CHANGES IMPACTING ENERGY USAGE

•  Changes in Energy Unit Costs ¤  Electrical: 10.4% ¤  Natural Gas: -‐7.9% ¤  Water/Sewer: 7.4%

•  Changes in Weather and Temperatures ¤  It was 36.1% warmer in cooling degree days

•  Changes in Buildings / Mechanical ¤  Garfield Elementary School not included in calcula:ons ¤  Special Adjustment for Tropical Frog and Hermit Crab temperature

adjustment above setback in winter in affected buildings.

ELECTRIC COMPARISON

7.21 8.02

6.54

0.000

2.000

4.000

6.000

8.000

10.000

12.000

Usag

e (M

illio

n kW

h)

Usage

v Average Unit Cost Increased 10.4% v Total Avoided Use 1,477,242 kWh v Expected minus Actual $119,867

$1,082,8

37$1,2

44,114

$845,258

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

Cost

(Dol

lars

)

Cost

Baseline

Actual

Expe

cted

Baseline

Actual

Expe

cted

Year 1

NATURAL GAS COMPARISON

256

284.1

209

0

100

200

300

400

Usag

e (T

hous

and

Ther

ms)

Usage

v Average Unit Cost Decreased: -‐7.9% v Total Avoided Use: 74804Therms v Expected minus Actual: $61,818

$220,590

$229,665

$167,847

$0

$100,000

$200,000

$300,000

Cost

(Dol

lars

)

Cost

Baseline

Actual

Expe

cted

Baseline

Actual

Expe

cted

Year 1

WATER COMPARISON

8.99.5

8.9

0

2

4

6

8

10

12

14

Usag

e (T

hous

and

KG

al)

Usage

v Average Unit Cost Increased: 7.2% v Total Avoided Use: 541 KGals v Expected minus Actual: $468

$7,175 $7,9

43

$7,475

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

$10,000

Cost

(Dol

lars

)

Cost

Baseline

Actual

Expe

cted

Baseline

Actual

Expe

cted

Year 1

SEWER COMPARISON

8.9 9.5 8.9

0

3

6

9

12

Usag

e (T

hous

and

KG

al)

Usage

v Average Unit Cost Increased: 4.7% v Total Avoided Use: 1,121 KGals v Expected minus Actual: $12,410

$25,054 $28,752

$26,293

$0

$10,000

$20,000

$30,000

$40,000

Cost

(Dol

lars

)

Cost

Baseline

Actual

Expe

cted

Baseline

Actual

Expe

cted

Year 1

TOTAL SAVINGS

Energy Savings To Date:

$184,612

20.53% April 2010 – March 2011

MONTHLY SAVINGS Total Cumulative Savings: $184,612

$0$20,000$40,000$60,000$80,000

$100,000$120,000$140,000$160,000$180,000$200,000

Apr '1

0

May '10

J un '10

J ul '1

0

Aug '10

Sep '10

O ct '1

0

Nov '10

Dec '10

J an '11

Feb '11

Mar '1

1

ENERGY STAR

•  We are commiGed to high standards in energy conserva:on

•  Demonstrates our good stewardship of our environment

•  Valida:on of our energy program at the na:onal level

•  Targe:ng addi:onal ENERGY STAR® recogni:on

ENVIRONMENTAL BENEFITS •  The EPA reports that the following levels of Greenhouse Gas

emissions are produced in our region. ¤  1.877 pounds of carbon dioxide per kWh of Electricity ¤  11.7 pounds of carbon dioxide per Therm of Natural Gas

•  Our organiza,on has saved over: ¤  1.477 Million kWh of Electricity ¤  74.8 Thousand Therms of Natural Gas

•  These savings are equal to: ¤  1,618 Metric Tons of carbon dioxide emissions being

prevented, or ¤  290 automobiles being removed from the highways annually, or ¤  41,374tree seedlings planted and grown for 10-‐years

IN CLOSING…

•  What does this mean to our organiza,on? ¤  The savings is the equivalent of 5 teaching posi:ons! ¤  The savings has had a posi:ve impact on budget cuts! ¤  The savings can be redirected to support other

programs in our organiza:on!

IN CLOSING… •  The success of the program is due to All Faculty and

Staff! Special Thanks go out to: ¤  Maintenance Staff, especially Jeff Sywassink and Ed

Mineart ¤  Mike West and the custodians for seqng back each

night ¤  Alisha Eggers and her staff for shutdown

modifica:ons ¤  Principals and Staff for coordina:ng efforts

in their schools

Cell Phone Pilot Project CMS & MHS

Central Middle School Pilot Project with Cell Phones: Students were able to use their cell phones during lunch. CMS Findings:

• No noticeable increase in cell phone abuses relations to the policy. • No increase in cell phone harassment during school hours. • Students used cell phones frequently during lunch, but cell use decreased when the weather

was nicer and students were on the patio. • All grade levels had the opportunity to use cell phones at lunchtime. • Decrease in teacher complaints about cell use and student complied with turning over cell

phones if they were in violation of the regulations.

Students managed the use of cell phones better than expected during the trial period. The g² students and staff initiated the pilot program and implemented an “Appropriate Use” campaign. The recommendation for 2011-‐12 school year is to continue with cell phone use during lunch with implementation of 1st quarter “Appropriate Use” mini-‐lessons. Muscatine High School Pilot Project with electronic devices: Students can use their cell phone and electronic devices before/after school, in-‐between classes, and during lunch. MHS Findings:

• Decrease in cell phone abuse throughout the school year. • Increase in teacher use of cell phones as a technology tool (Poll Everywhere, Internet access). • Cell phone use during lunch allows students to connect with parents and work for scheduling

purposes. • By amending the policy, it allows for the teaching of responsible use of technology for academic

and social purposes. • Student Council and the “SPEAR” group continue to work with administration in campaigning for

appropriate use of technology in the building. • Cyber-‐bullying continues to be an issue among a small percentage of our students with contacts

(in and out of school) that carry over to the school day.

506.15 STUDENT USE OF CELL PHONES AND OTHER ELECTRONIC DEVICES The use of cell phones, pagers, radios (including walkmans), beepers, etc. by students at school are prohibited during normal school hours, generally 8:00 a.m. to 3:30 p.m. Cell phones, pagers and other electronic devices will be confiscated if they are being used or if they go off during the school day. Electronic devices that are confiscated will be returned to the student or parent at the end of the school day.

SUPERINTENDENT’S

ACTION

ITEMS

I

(

Retirement Investors' Club Service Agreement

ADMINISTRATIVE SERVICES AGREEMENT

BETWEEN

THE STATE OF IOWA, DEPARTMENT OF ADMINISTRATIVE SERVICES

AND

The Muscati,ne Community School District


AGREEMENT FOR 403(b) PLAN ADMINISTRATION

This Agreement is between the State of Iowa, through the Iowa Department of Administrative Services, and _Muscatine Community School District ("MCSD")_. The parties agree as follows:

SECTION 1. IDENTITY OF THE PARTIES

1.1 The State of Iowa, through the Department of Administrative Services ("the State"), is authorized pursuant to Iowa Code section 8A.438 to enter into this Agreement. The State's address for purposes of this Agreement is Hoover State Office Building, 1305 E Walnut, Leve l A., Des Moines, IA 50319.

1.2 MCSD ("the Employer") is authorized pursuant to Iowa Code section 294.16 to enter into this Agreement. The Employer's address is __ 2900 Mulberry Ave, Muscatine, Iowa 52761 ____ _

SECTION 2. PURPOSE

The parties have entered into this Agreement for the purpose of providing the State's 403(b) plan (RIC 403b) to the Employer's eligible employees.

SECTION 3. DURATION OF AGREEMENT

The effective date of this Agreement shall be January 1, 2011. The Agreement shall remain in effect until terminated by either party.

SECTION 4. DEFINITIONS

The following words shall be defined as set forth below:

4.1 Internal Revenue Code, Code, and IRC shall mean the Internal Revenue Code of 1986, as

amended from time to time

4.2 Plan shall mean the State of Iowa's Retirement Investors' Club 403(b) Plan (RIC 403b).

SECTION 5. STATE SERVICES

5.1 Plan. The State shall make its Plan available to all of the Employer's eligible employees. The Employer shall define who is eligible for the Plan. All current RIC 403b investment providers and products will be made available to the Employer.

5.2 Administration . The State shall administer the Plan on behalf of the Employer's employees in the same manner as for State employees. The State, either directly or through a third party, shall:

,


5.2.1 maintain records for the participating employees; 5.2.2 send funds and data to providers; 5.2.3 approve employee requests for exchanges, transfers, rollovers, and distributions, and

provide employees all requisite tax notices concerning said request; 5.2.4 determine whether domestic relations orders are acceptable and shall instruct providers

regarding processing approved qualified domestic relations orders; 5.2.5 approve requests for hardship distributions; 5.2.6 approve requests for loans and monitor loan limits and repayments; 5.2.7 make plan documents, summary plan documents, and forms available to the Employer;

and 5.2.8 provide general customer service to employees.

5.3 Optional Services. The Employer may request that the State provide additional services, including customized forms, a customized website, customized educational materials, on-site seminars, and contribution monitoring. Requests shall be in writing by an authorized representative of the Employer. All requests for optional services shall be subject to additional fees as determined by the State. Said fees shall be agreed to by the parties prior to the performance of the optional services.

SECTION 6. EMPLOYER ACKNOWLEDGEMENTS AND RESPONSIBILITIES

6.1 Acknowledgements. The Employer acknowledges the following:

6.1.1 the State bids the Plan to providers periodically, so providers and products may change; 6.1.2 the State shall make all final decisions concerning IRC requirements; and 6.1.3 the Plan may change due to state or federal legislation or regulations.

6.2 Responsibilities. The Employer shall:

6.2.1 remit payment timely to the State as agreed to in Exhibit 1 or for optional services requested under section 5.3 above;

6.2.2 send required information and money to the State or a third party administrator in a timely manner and in the required format;

6.2.3 be responsible for calculating an employee's annual maximum contribution limit and ensuring all employee elective deferrals remain within the applicable limits;

6.2.4 adhere to the Plan's regulations and requirements, including payroll effective dates; 6.2.5 inform new employees of the Plan upon hire; 6.2.6 allow the State to review any materials the Employer prepares which mention the Plan,

including any employee handbooks or marketing materials; 6.2.7 provide the State, upon request, with required information about the Employer's

current and past investment providers; 6.2.8 work with the State to establish a communication plan for the Employer's employees;

and 6.2.9 inform the State of any changes to its eligibility rules, matching amounts, or other items

that may impact the State's administration of the Plan.

2


SECTION 7. TERMS

7.1 Termination. Either party may terminate this Agreement upon 30 days written notice. Upon termination, the State shall agree to provide any and all information requested by the Employer, or the Employer's designee, concerning the Employer's past participation in the State's Plan.

7.2 Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be inva lid or unenforceable, such determination shall not affect the va lidity or enforceability of any other part or provision of this Agreement.

7.3 Counterparts. The parties agree that this Agreement has been or may be executed in several counterparts, each of which shall be deemed an original and all such counterparts shall together consti tute one and the same instrument.

7.4 Delay or Impossibility of Performance. Neither party shall be in default under this Agreement if performance is delayed or made impossible by circumstances or causes beyond its reasonable control, including, without limitation, an act of God, flood, fire, governmental action, war, violence, terrorism, failure to cooperate by any third party, or similar events. In each such case, the delay or impossibility must be beyond the reasonable control and without the fault or negligence of the party.

SECTION 8. EXECUTION

IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for other goods and valuable consideration, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the parties have entered into the above Agreement and have caused their duly authorized representatives to execute this Agreement.

State of Iowa Department of Administrative Services ___ Muscatine __ Community School District

Edward Holland Date Name Date Risk & Benefits Management Administrator Board President

J


EXHIBIT 1: FEES

1. The Employer agrees to pay the State fees as described herein:

Annual Fees RIC Basic Fee $350

2. The parties agree that the fees may be renegotiated yearly.

3. Annual fees and optional fees shall be paid within 30 days of receipt of the State's invoice.

4. Fees for any additional requested services shall be agreed to by the parties prior to the provision of the services and shall be based on the State's actual expenses in providing the services.

4

Policy 704.8 Muscatine Community School District

Approved Xx/xx/11 Reviewed: Revised:

704.8 GASB 54 Fund Balance Reporting and Governmental Fund Type Definitions

Inasmuch as GASB 54, Fund Balance Reporting and Governmental Fund Type Definitions, which establishes accounting and financial reporting standards for all governments that report governmental funds requires the District to disclose certain requirements, the District identifies the following as District operating policy. The fund balance identified as ‘committed fund balance’ will be determined by the Board of Directors and will require formal board action. An identified committed fund balance should be for a specific purpose pursuant to constraints imposed by the formal action of the Board of Directors. The Board of Directors will take action to ‘commit’ a fund balance prior to year-‐end (June 30) of the year the original committed amount is determined. The exact amount of the committed balance may be determined after the year-‐end; however, in compliance with GASB 54 the intended committed purpose must be identified, prior to year-‐end (June 30). In the event that a committed fund balance is identified subsequent to year-‐end (June 30), the amount will be reflected on the balance sheet as assigned for that year. The committed amounts cannot be used for any other purpose unless the Board of Education at a public meeting by formal action makes changes or rescind the committed balance. The Board of Directors authorizes the Director of Finance or its designee to assign amounts to a specific purpose in compliance with GASB 54. An assigned Fund Balance should be reported for constraints by the District’s intent to be used for specific purpose, but are not restricted or committed. In accordance with the GASB 54 the District identifies that when an expenditure is incurred, it is applied to the highest level of classification of fund balance and then subsequently applied to honor constraints on the specific purposes for which amounts in those fund balances can be spent. Legal Reference: Iowa Code §§ 257.31(4); 279.8: 297.22-‐.25; 298A (2011). Cross Reference: 701.3 Financial Records; 703 Budget; 704 Revenue

DIRECTOR

OF SECONDARY

INNOVATION AND

INSTRUCTION

Academic Internship Program Creating a learning environment for college and career readiness will be a focal point as we prepare students for our global society. Academic Internships provide students with the opportunity to experience the necessary skills to be our future leaders. Proposal What: 3 week immersion for all g² Juniors Process: Students complete Academic Internship application, participate in the interview

process, placement is made for Academic Internship, assignments are completed, and Presentation of Learning are conducted.

Time: 20 hours per week for an Academic Internship Coordinator When: Year 1: 2011-‐2012 placement of g² Juniors. Year 2: 2012-‐2013 expand as an optional course for all Juniors Duties: Placement and coordination of Academic Internships and serve as the

coordinator and point of contact for MCSD Timeline: August:

• Create procedures for interns and mentors • Design protocols • Recruit business/industry partners

o Recruitment meetings o Meet with partners one-‐on-‐one

• Student information sessions • Parent Information sessions • Check on insurance policy for student coverage • Create the “Design Elements” for the Internship Program • Design and implement marketing and PR publications

September

• Explore Work Keys • Mentor recruitment meetings • Collect the completed Businesses “Request an Intern” forms • Create and conduct the interview process with businesses and students

October/November

• Power lunches with business and students • Students complete “Internship Request Form” and collect forms • Match students and businesses • Create data reporting system for the Internship Program • Establish the DP system for Internships

December/January

• Coordinate all student placements • Train teachers on Internship follow-‐up • Coordinate 2 days of student seminars to be held during the Internship • Assist businesses with project development and collect “Project Description Form”

February

• Investigate transportation options • Assist businesses with project creation • Work with teachers on coordination of assignments

o Resumes o Interviews o Project o Blog o Photo Essay o Mentor Interview using the professional interview model o POL

• Finalize all placements March/April

• Schedule pre-‐visits to be held prior to internship • Connect placements • Assist with transportation plans • Collect required documents from business (TB tests, ID, test, Background checks). Make sure students

have completed all requirements. • Coordinate POL’s

May

• Placements are completed • Weekly visits at all sites • POL’s • Student assignment follow-‐up

DIRECTOR

OF

HUMAN RESOURCES

July 11, 2011 EMPLOYMENT RECOMMENDATIONS

RESIGNATIONS

Katie Peterson – Jefferson Kindergarten

Nathan DeFoe – MHS Special Education

Holly Hanna – MHS g2 Language Arts

Josh Hanna – MHS g2 Science

NEW HIRES

Cassica Burback Washington 5th Grade $34,631

• BA from UNI BA/3 • Replaces Mike Shield, transfer

Ryan Slattery .5 FTE Art $20,393

• MA from Kaplan University MA/3 • BA from University of Iowa • New position

REINSTATEMENT

Wes Fowler – Director of Human Resources

3123 Allen

Muscatine, IA 52761

July 5, 2011

Wes Fowler, Human Resource Director

Muscatine Community School District

2900 Mulberry Avenue

Muscatine, IA 52761

Dear Wes,

I submit this letter to inform you of my desire to be released from my contract for the

2011 -2012 school year and as formal notice of my resignation from my position as

kindergarten teacher at Jefferson Elementary.

I have enjoyed working at Jefferson Elementary for the past 4 years. The staff and

students were a great showcase of educational excellence in the Muscatine Community

School District. I am thankful for the many opportunities that have been provided to me

while working in the district.

The reason I am requesting for this release from my contract is because my family and I

will be relocating. Thank you for your consideration.

Sincerely,

Katie Peterson

Wes Fowler Human Resource Director 2900 Mulberry Ave. Muscatine, IA 52761 Dear Mr. Fowler, Please accept my resignation from my Special Education position at Muscatine High School. I have enjoyed my experience during my five years at Muscatine High School. The opportunities and professional growth provided me will be utilized fully in my future personal and professional life. I have been offered a position closer to my home and family. Therefore, it is with much regret that I resign my position of Special Education School teacher. I would appreciate it if you could present my letter of resignation to the Board of Trustees at your earliest convenience for their prompt acceptance and approval. Thank you, Nathaniel DeFoe

From: Holly Hanna <[email protected]>Subject: Resignation

Date: July 7, 2011 9:34:18 PM CDTTo: Bill Decker <[email protected]>, Diane Campbell <[email protected]>, Robert

Weaton <[email protected]>, [email protected]

Bill Decker, Diane Campbell, and Bob Weaton:

Josh and I would like to confirm our resignation with MuscatineCommunity Schools. We have both accepted teaching jobs at theUniversity of Northern Iowa. This was a very difficult decision forus, one that involved careful consideration. In the end, we felt themove to Cedar Falls would not only allow us a place to continue togrow academically but would also benefit our children greatly.

We appreciate the numerous opportunities Muscatine provided, and werealize those opportunities opened bigger doors. We plan to remainclosely tied to Muscatine and hope to form a partnership.

Thank you so very much for an exceptional three years.

Josh and Holly Hanna

--

Holly HannaMuscatine High SchoolGPA: Humanities/English"It's the action, not the fruit of the action, that's important. Youhave to do the right thing. It may not be in your power, may not be inyour time, that there'll be any fruit. But that doesn't mean you stopdoing the right thing. You may never know what results come from youraction. But if you do nothing, there will be no result."— Mahatma Gandhi

DIRECTOR

OF FINANCE

To the Board of Education I hereby certify that the following is a true Abstract of Claims for the period of time ending June 30, 2011 .............Director of Finance and Budgeting.

GENERAL FUND:

Total ----------------------------------------------------------------------------------------- $335,690.12

EXISTING CONTRACTS:

Total ------------------------------------------------------------------------------------------ $753,468.66

PREPAIDS: Total ------------------------------------------------------------------------------------------ $ 0.00

NUTRITION FUND: Total ----------------------------------------------------------------------------------------- $ 50,048.19

ACTIVITY/AGENCY/TRUST FUND: Activity Total ------------------------------------------------------------------------------- $ 11,552.38 Trust Total ------------------------------------------------------------------------------- $ 1,500.00 Agency Total ------------------------------------------------------------------------------- $ 69,725.48

SCHOOLHOUSE FUND: Total ------------------------------------------------------------------------------------------ $ 14,833.35

MANAGEMENT FUND: Total ------------------------------------------------------------------------------------------ $ 0.00 Presented to and approved by the Board of Directors of the Muscatine Community School District, County of Muscatine, State of Iowa, at the regular meeting of July 11, 2011. ________________________________________ ________________________________________

SUMMARY SHEET

Detailed Abstract is on the Computer Print-out

To the Board of Education I hereby certify that the following is a true Abstract of Claims for the period of time ending July 11, 2011 .............Director of Finance and Budgeting.

GENERAL FUND:

Total ----------------------------------------------------------------------------------------- $252,415.01

EXISTING CONTRACTS:

Total ------------------------------------------------------------------------------------------ $ 18,864.53

PREPAIDS- GENERAL FUND: Total ------------------------------------------------------------------------------------------ $ 0.00

NUTRITION FUND: Total ----------------------------------------------------------------------------------------- $ 4,965.66

ACTIVITY/AGENCY/TRUST FUND: Activity Total ------------------------------------------------------------------------------- $ 4,328.23 Trust Total ------------------------------------------------------------------------------- $ 0.00 Agency Total ------------------------------------------------------------------------------- $ 974.65

SCHOOLHOUSE FUND: Total ----------------------------------------------------------------------------------------- $1,060,352.80

MANAGEMENT FUND: Total ------------------------------------------------------------------------------------------ $ 598,405.66 Presented to and approved by the Board of Directors of the Muscatine Community School District, County of Muscatine, State of Iowa, at the regular meeting of July 11, 2011. ________________________________________ ________________________________________

SUMMARY SHEET

Detailed Abstract is on the Computer Print-out

Attachment A EIPG Request for Proposal

0 = Incomplete or No Response1 = Unsatisfactory Response or Partially meets objectives or Highest Price

2 = Satisfactory Response or Meets objectives or Mid-range price

3 = Best Response or Exceeds expectations or Lowest Price

Evaluation Criteria with Weighing Factor Reinhart Cedar Rapids

Martin Bros Cedar Falls Hawkeye Iowa City Fox River Montgomery,

IL

Competitive Pricing - 51%

Dollar value of items firm throughout contract

Group Fixed Fee (quantities less than 25 cases)

Bottom Line Dollar

Total Points per Category 51% 24% 30% 20%Computer/Reporting Capabilities - 10%

Computerized On-Line Order System

Customer generated usage reports

Customized Order Guides/Catalog Identification Bid Items

Invoices

Total Points per Category 8% 9% 9% 8%Distributor Experience and Qualifications - 5%

Approved USDA Programs and Tracking

Has 5+ years school district experience/References

HACCP Program (Written and Observed)

Total Points per Category 4% 4% 4% 3%Operational Plan and Procedures - 10%

Delivery Plan

Method for pricing after expiration date

Management of USDA Commodity inventories (including fee)

Total Points per Category 9% 7% 8% 5%Ability to Meet Service Characteristics - 10%

On-call Customer Service, staff & hours

Approach to a School Partnership

Protecting Pre-Ordered Inventory

Total Points per Category 8% 9% 7% 7%Nutrient and Ingredient Information - 10%

Nutrient/Ingredient Data for products, % of products

Access to Information

Total Points Per Category 8% 7% 8% 10%Completeness of Product List/Proposal - 4%

Price offered for all products

Completeness of Proposal Total Points per Category 4% 3% 3% 1%

92% 63% 68% 54%

EVALUATION TABULATION MATRIX

Primary Vendor - Food, Supplies, Warehousing and Distribution

The Muscatine Community School District's Food and Nutrition Department participates in the EIPG (Eastern Iowa Purchasing Group)

The EIPG Board shall award the Primary Vendor Contract for Food, Supplies, Warehousing and Distribution to Reinhart Foodservice.

Seven (7) members of the EIPG, served on the evaluation team, including Alisha Eggers who is also a EIPG board member.

Reinhart Foodservice is located in Cedar Rapids Iowa.

Weighted Score for Each Vendor by Category

Requests were sent to five (5) Vendors.

The Cedar Rapids Community School District was a leader in forming the buying group/cooperative (EIPG-Eastern Iowa Purchasing Group) with 20 districts including districts from the metro and surrounding area along with Dubuque and Muscatine schools to purchase food, supplies and services for use in their Child Nutrition Programs. The estimated value of combined buying power is eight (8) million dollars; the Muscatine Community School District’s portion is valued at approximately one and a half (1.5) million dollars. Procurement conducted jointly by School Food Authorities offers the following benefits:

a. Reduces costs through volume buying b. Pools knowledge & skills of member districts c. Eliminates duplication of efforts d. Access to higher level products and services e. May influence the market place

Representatives from member districts serve on the EIPG Board. The EIPG Board, which included Alisha Eggers from the Muscatine Community School District’s Food and Nutrition Department, evaluated RFP responses from four (4) vendors. The final Evaluation Tabulation Matrix is in Attachment A.

The EIPG Board shall award the EIPG Primary Vendor Contract to Reinhart Foodservice, in Cedar Rapids Iowa. The contract is a one year contract beginning July 1, 2011 with provisions to renew for two successive years based on satisfactory performance and bid compliance.

After speaking with the Department of Education’s, Bureau of Nutrition, Health and Transportation Services consultant during a surprise review on Thursday, June 30th we have decided to extend our current contracts with Roberts Dairy for milk and Sara Lee Bakery for bread services for another year. Because of the procurement law that is in effect the Food and Nutrition Department will go out to bid for laundry service for cleaning towels and floor supplies yet this summer.

boardof&education& …...2011/07/11 · boardof&education&...

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