Boston BPCS User Boston BPCS User Luncheon Luncheon

ERP LxERP Lx

May 8, 2007

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Today’s Agenda

ERP Lx Overview Including: Order Entry-to-Cash Purchase-to-Pay Planning-to-Finished Goods Security & Database

Demo “Tour” of the System

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Order Entry-to-Cash Customer Order Entry Various Order Entry Methods Electronic Commerce Manager Release Management Pricing and Promotions Sales Order Control Center Allocations Outbound Logistics Management Billing Accounts Receivable Trade Funds Management

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Customer Order Entry

Order Class and Document Linking Process Steps – Entered, Pick Release, Pick

Confirm, Ship Confirm, Invoiced Status of the Order and Order Line

Customer Hierarchies Sales History Corporate

Customer Service Representative profile Cancellation reason code at header or line String search within item description or extra description for

improved item number search Link special lines to specific regular line

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Customer Order Entry (Cont’d)

Fully valued order at order entry Charges and allowances promotion type

supports freight charges calculated and added to the order during order entry

Calculate financial discount at order entry Review balance of financial discount after

partial shipment

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Various Methods for Entering Orders Shopping Lists

An optional customer-specific list of items the customer has purchased in the past, ranked by sales order value

Builds list of items from existing sales history Configuration – Number of Best Sellers, Number of time

Periods to consider Standing Orders

An optional customer specific list of products that are normally purchased by the customer at given intervals

Includes item numbers and quantities Periodic; By day of month (01-31), Last day of

month option (32),By day of week (51-57), All days (99)

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Various Methods for Entering Orders

Global Orders A list of products available to all customers Typical usage: prompt for special deals, new

products, other product offerings

Template Orders A list of products applicable to all customers that

are related or commonly purchased together

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Electronic Commerce Manager - ECM

Report multiple errors Allow soft deletion of order

lines Enhanced outbound PO to

add address data Enhance priority recognition Multiple ship to addresses in

ECM609 Multi-processing ECM help file

Automatically convert inbound ASN to RMA for packaging return

Back-to-back order creation using outbound PO

ASN Extraction uses packing group number as key to define shipment on outbound ASN transaction/order

Add ship-from warehouse address information when creating an outbound ASN

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Release Management System - RMS

Added customer/item to contracts

Enhanced customer shipping parameters Auto-create packaging Pallet/carton range

numbers Automotive ASN/pack

group key on shipping documents

Enhanced invoicing Retro-active invoicing Sequenced shipments Self-billing

Firm vs. forecast order line designation Pick release allows

selection of order lines to exclude forecast lines

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Pricing and Promotions Advanced list pricing Promotion qualifiers

Store date or warehouse date

Shipping warehouse or pricing facility

Automatically assign by promotion

Least/best discount/surcharge

Promotion types Full pallet quantity Penalty/upcharge amount

Assign by promotion what details to print to which documents

User-defined promotion application sequence

Create/revise multiple promotions at one time

Lock out order line from promotion consideration

Credit order promotions provides greater discount accuracy

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Promotions & Deals Promotion Capping

Business purpose: Allows user to place limits on incentives offered by a promotion

Optional for each promotion New Promotion Cap Amount in Promotion Master

New logic compares “Discount To Be Offered” on the current order to the Discount Taken for that promotion

Three levels Off: standard promotion qualification and assignment Error: promotion considered “not qualified” and not assigned Warning message displayed on panel if possible Warning message printed on audit trail if display is not

possible (example: Batch Pricing) Proper assignment of qualified promotions and correct Net

Price are more important than Warning

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Promotions & Deals (Cont’d)

Maximum Free Goods Business purpose: Allows user to place limits on

incentives offered by a free goods promotion Applies to Line and Order level free goods promotions Does not alter basic free goods promotion qualification

or assignment logic, only the maximum quantity

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Allocation Enhancements Batch Allocations

New Selection Ranges Sold To Customer Ship To Number: Order Class Order Number Item Number: Request Date Schedule Date

New Selection Fields Back Order Code Range Include Picked Lines Include Lines on Loads Back Orders Only: Inclusion or exclusion Lock Selected Order Lines

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Allocation Enhancements (Cont’d)

Fair Share Allocations Customer Orders When Insufficient Inventory Exists Batch Allocation processing Order Entry System Parameters - Allocation Exception Flag

No Exception Item Warehouse Item/Facility

Exceptions Kit parents & Kit components Final Assembly Scheduled items (FAS parents & FAS components) Configurator items Non-inventory items Managed warehouse lines utilizing a defined multiple of picking Qty Release Management System (RMS) items Items not affecting inventory (Special lines, Drop ship lines) Post ship orders

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Allocation Enhancements (Cont’d)

Fair Share Allocations Customer Orders Batch Allocation processing Order Entry System Parameters - Allocation Exception Flag

No Exception Item Warehouse Item/Facility

Exceptions Kit & FAS Configurator items Non-inventory items & or lines

Fill Rate Percentage Establish Minimum at customer item level Batch allocation used to override Fair Share Pick Fill rate test at Pick Release

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Pick Release Filters Warehouse Time

Scheduled date/time Request date/time Ship date/time

Order Order class Order number Customer/ship-to Customer type User ID Backorder code Allocated orders only

Item

OLM Ship date/time Load number Carrier Route

Managed warehouse Picking/main area Zone Picking select code

RMS Inbound delivery number RMS source Firm RMS lines only

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Outbound Logistics Management - OLM

Single load created for different docks

OLM maintenance screen records ASN #, ship date, trailer equipment #, means, pro #, route dock, trailer serial #, seal #, etc.

Returnables and multi-level packaging Packaging items Tracking of packaging

within the warehouse Packaging by customer Deposit charge Packaging stock

valuation Planning for packaging

items Centralized package

return warehouse

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Billing

Added invoice filters for warehouse and facility

Access Item Master macros from billing

Proof of delivery Notice by load, order, BOL,

or PRO number Invoice release uses

quantity received

Customer self-billing ECM or RMS orders

only Create post-ship order

by identifying self-bill reference number to the order line

Validate inbound self-bill reference number

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Accounts ReceivableCash and Memo Posting

Quick entry payments Filter by reference number

Aging reporting Aged Trial Balance By

Company report uses original document number to pull data

Sub-totals on aging reports Online aging totals available

in Customer Account Inquiry without CDM installed

Multi-level financial discounts

Billing financial discount/charge on customer invoice

Interest invoicingCustomer currency

toggleAuto-generate

customer numberCartera by BPCS

company

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Marketing Program Fund

Brand X Introduction$1,000,000

Display$2,000

Sample Product$4,500

Radio Spots $25,000

Coupon Printing$10,000

Samples$50,000

Off Invoice$250,000

Advertising$200,000

Claims$50,000

Slotting$8,500

Co-Op Ads $17,000

Discounts$23,000

Rebates$12,000

ORDBIL

PROORDBIL

PURACP

TFM ClaimsTFM Settlements

ACRACP

Integration with BPCS productsIntegration with BPCS productsIntegration with BPCS productsIntegration with BPCS products

Trade Funds Management

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Purchase-to-Pay

Purchasing Order Management Contracts Inbound Logistics Management

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Purchasing Vendor quotations

Quote price mass update PO re-pricing Quote close Purchasing by facility

Vendor approved list Item/Vendor quality maintenance Store manufacturer at PO entry

Added PO profit center as criteria for consolidating requisitions

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Purchasing (Cont’d)

PO delivery notes Contract lines and quotes by family code Three-way match using inbound ASN

PO receiving against Goods Receipt Note (GRN) PO/GRN Inquiries display advice notes and GRN

numbers by PO Process three-way match of advice notes in A/P by

posting or invoice date

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Purchasing (Cont’d)

Vendor consigned inventory

Vendor self-billing Requires supplier contract Self-bill invoice triggered at

material receipt or material consumption

Returnables and multi-level packaging Create packaging on the

order Automatically receive

packaging when receive item

Vendor return-to address

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Inbound Logistics Management

Item Z Purchase

Order

Item Y Purchase

Order

Item X Purchase

Order

FreightFreightP.O.P.O.

(Weight)(Weight)

DutyDutyP.O.P.O.

(Value)(Value)

Broker Fees Broker Fees P.O.P.O.

(Fixed Amt.)(Fixed Amt.)

Item Z Cost

Item Y Cost

Item X Cost

Costs allocated to items

Costs allocated to items

Reduce administrative costs of matching and tracking

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Planning-to-Finished Goods Lean Manufacturing Process Planning Capacity Yield U/M Conversion Inventory Lot Management Mfg. Execution Costing

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Lean Make to Order

Receive and enter Customer Order

AutomaticCredit Review

AutomaticRelease SO

Pick/Ship/Invoice COIssue Material/

Report Labor/Receive

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Manufacturing: Planning

MRP Work Bench Facility buyer/planner

code Global and facility

MPS/MRP simulation to optimize existing inventory and purchase decisions

BOM Comparison Inquiry of product structures

9,999 lines on customer order, purchase order, shop order, BOM

Seiban project control number

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Capacity Enhancements Work Centers and Shifts

Work Center Maintenance – up to 9 shift overrides Shop Calendar Maintenance – shift override

Production Lines Global production lines with default quantity per hour for all

shifts Facility production lines with gateway work center and quantity

per hour for all shifts Item/facility specific production lines with quantity per hour for

all shifts

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Yield Cumulative lead time

Operation type Routing based yield

Product type Routing based yield

Routing based lead time

Fixed Duration operation

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Inventory

Dynamic Weights and Measures Material status Cycle counting

New selection criteria by due date, negative inventory, forced count

Set upper limit of count records created New summary cycle count capability provides

directional inventory feedback without updating inventory

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Two-character user-defined lot status codes Use lot actual cost for inventory valuation

option Lot archiving Multi-usage expiry and retest dating by: Redesignation through INV/WHM Inventory Customer order lot allocation qualifiers Shop order lot allocations

Inventory: Lot Management

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Manufacturing: Execution

Enhanced production reporting Re-open closed shop orders Reverse shop order completion including

child items Automatically receive scrap or by- and co -

products into inventory when receive parent

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Manufacturing: Execution (Cont’d)

Cost Accounting integration Exclude a component from cost rollup

process Generate ITH cost variances at shop order

close Recipe reformulation/ BOM change Usage variance Alternate material/method Direct labor rate variance Direct labor efficiency variance

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Costing Ability to include/exclude set up costs and yield factors

in cost rollups Reserved cost set 5 now used for “going-to” cost set Inclusion of frozen and going-to costs at work centers

and routings Rates and cost buckets for Frozen and Going to Costs are

added Four additional Rate sets of fields are added so user can have

additional cost buckets used for more cost breakdown Outside operation costs can roll into bucket sets for any of the

8 “rows” Actual cost calculations will examine all 8 rows

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Costing (Cont’d)

Additional fields for employees for overtime, holiday and shift pay differentials Standard hours in a work day are added for overtime

calculations Shift 2-8 premium and holiday premium are also added Premiums can be determined by adding a monetary rate or by

a multiplication factor Additional fields for actual cost calculations

corresponding to work center cost codes Labor reporting uses 8 rate fields to accommodate the

additional rates WIP and variance reporting uses all 8 rate fields Cost rollups and transfers now include the Going To cost set

as well as standard and frozen Shop Order close now includes the 8 rate fields and updates

actual costs for up to the 8 cost buckets

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Security and Database

Electronic SignatureEnhanced SecurityExpanded Field LengthsTechnical Highlights

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Electronic Signature Objectives

Comply with Article 21 CFR Part 11 requirements Allow for re-engineering of business processes to use

electronic signatures as replacement for handwritten signatures for process authorization

Method Pop-up window to enter user ID, password and quick

comment User configurable Multiple levels of authorizations

Electronic records

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Company / Facility / WH / Transaction Level Security

Company 100

USD Consolidation

Company 102

EURO Company

Company 101

USD Company

Facility AA Facility AB Facility AC Facility BA Facility BB Facility BC

W1 W4W3 W5 W6W2 W7 W10W9 W11 W12W8

•User Security at each level•Unlimited lists•Applies to all subsystems at appropriate level in hierarchy

•Transaction Security at each level

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Expanded Field Lengths

FieldPrior

Attributes ERP LX

Attributes Description

Item A 15 A 35 Item number

Vendor P 5 P 8 Vendor number

Customer P 6 P 8 Customer number

Customer Name A 30 A 50 Customer name

Customer Address A 30 A 50 Customer address, each of lines 1 - 6

Vendor Name A 30 A 50 Vendor name

Vendor Address A 30 A 50 Vendor address, each of lines 1 - 6

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Expanded Field Lengths (cont’d)

FieldPrior

Attributes ERP LX

Attributes Description

Customer PONumber A 15 A 23

Customer purchase order number

Customer Order P 6 P 8 Customer order number

Purchase Order P 6 P 8 Purchase order number

Shop Order P 6 P 8 Shop order number

Warehouse A 2 A 3 Warehouse number

Lot A 10 A 25 Lot number

Location A 6 A 10 Location

Facility A 2 A 3 Facility

Planner/Buyer A 1 A 3 Planner/Buyer

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Technical

Better performance and easier-to-understand printer and job submission override flows in programs

View and print 198-column reports

Create job control data areas

New library for optional storage of job control data areas

Special values allowed Fields expanded to allow for

special settings for double-byte printers

Separate BMRs no longer required to single- and double-byte BPCS programs

Assign remembered keys by user or workstation

Licenses tracked at user level

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Technical (Cont’d)

Exit Points added to ERPLX programs

ECM use of Business Data Entities (BDE) replacing SMG’s

Migration from AS/SET to Native RPG

No Client / Server Interface

Webtop User interface Webtop runs in tandem

with Green screen SSA Webtop consists of

SSA Webtop Server SSA Webtop for ERPLX

IBM WebSphere SSA Webtop Studio

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Questions?