bourke shire council minutes monday, 27 august 2018 · 23/08/18 western region emergency services...

This is the Minutes of the Ordinary Meeting of Bourke Shire Council held in the Tennis Shed at Bloxham Street Louth NSW 2840 on Monday,

27th August 2018 at 9.08am

This is page 1 of 91 of the Minutes of the Ordinary Meeting of Bourke Shire Council held in the Tennis Shed at Bloxham Street Louth NSW 2840

on Monday, 27th August 2018 at 9.08am

Bourke Shire Council

Minutes Monday, 27th August 2018

General Manager: Ross Earl



This is page 2 of 91 of the Minutes the Ordinary Meeting of Bourke Shire Council held in the Tennis Shed at Bloxham Street Louth NSW 2840 on

Monday, 27th August 2018 at 9.08am

Present

C12.1

Councillors 31/01 26/02 06/03 26/03 23/04 2/05 28/05 25/06 23/07 27/08 24/09 22/10 26/11

Cr Barry

Hollman

Cr Cec

Dorrington AP AP

Cr Lachlan

Ford AP AP AP

Cr Robert

Stutsel

4.10

Cr Sally

Davis

4.25

9.19am AP

9.04am AP

Cr Sarah

Barton

9.17am

5.01pm

9.07am AP

Cr Victor

Bartley AP

Cr Sam

Rice AP

5.02pm

Cr Ian

Cole AP

Cr John

Thompson AP AP

Staff

Ross Earl General Manager

Leonie Brown Manager of Corporate Services

Mark Gordon Manager Roads

Dwayne Willoughby Manager Environmental Services

Kai Howard-Oakman Executive Assistant/Minutes

Opening Prayer

The Mayor opened the meeting with a prayer.

Remembrance

Council stood in silence in the memory of:-

Lea-Anne Riches/Driscoll Donis Edwards Donna Willis

Brian Faulkner Diane Lack





Apologies

The General Manager advised the Mayor that apologies and request for a leave of absence had

been received from Councillor Bartley and Councillor Davis.

Resolution

307/2018 That the apologies received from Councillor Bartley and Councillor Davis be received

and the request for leave of absence granted.

Moved Cr Barton Cr Stutsel Carried

Declaration of Interest

A Declaration of Interest was received from Cr Barton regarding Report 355/2018 –

JB Renshaw Oval Users Advisory Committee and Determination of Council Representative.

Mayoral Minute

Date Meeting Location

25/07/18 Far North West Joint Organisation of Councils Meeting Council Chamber

30/07/18 Meeting with Premier Gladys B Bathurst

31/07/18 Meeting with the Minister for Health the Hon. Brad Hazzard Council Chamber

02/08/18 Destination NSW Stack Holders Meeting Dubbo

06/08/18 Western Division Group of Councils Meeting Cobar

08/08/18 Central West Freight Transport Taskforce Meeting Teleconference

09/08/18 Nick White, NSW Infrastructure - Transport Network Meeting –

Invited Andrew Lewis to attend

Council Chamber

21/08/18 Traffic Committee Meeting Council Chamber

23/08/18 Western Region Emergency Services Expo Davidson Oval

Resolution

308/2018 That the information in the Mayoral Minute as presented to the Ordinary Meeting of

Council held on Monday, 27th August 2018 be noted.

Moved Cr Hollman Carried





Starring of Items

The Mayor invited requests for the starring of additional items and the following items were

listed for discussion.

Report NO Report Name Responsible

Officer

355/2018 JB Renshaw Oval Users Advisory Committee and Determination

of Council Representative

GM

360/2018 Additional Drought Assistance for Communities in Need GM

361/2018 Delivery Program Review as at the 30th June 2018 GM

427/2018 Financial Statements – 30th June 2018 MCS

Resolution

308/2018 That recommendations as detailed in the un-starred items in the Agenda for the

Ordinary Meeting of Council held on Monday, 27th August 2018 be adopted.

Moved Cr Barton Seconded Cr Dorrington Carried

Confirmation of the Minutes

Resolution

310/2018 That the minutes of the ordinary meeting of Council held on Monday, 23rd July 2018

be confirmed as a true and accurate record of that meeting.

Moved Cr Dorrington Seconded Cr Rice Carried





Notice of Motion

File No: G4.28-W2.2.9

Report: 0008/2018 Drought Communities Programme

Responsible Officer: Councillor Robert Stutsel & Councillor John Thompson

Recommendation:

For Council’s consideration:

Resolution

311/2018 That Council deal with the Notice of Motion in conjunction with Report 360/2018,

Additional Drought Assistance for Communities in Need.

Moved Cr Ford Seconded Cr Barton Carried





Business Arising From 23rd July 2018

KEY: Action still pending Action

GM General Manager MRS Manager Road Services

MCS Manager Corporate Services MES Manager Environmental Services

MTD Manager Tourism & Development MW Manager Works

206/2013 Review of Organisational Structure

Responsible Officer General Manager

File Number S6.41

DECISION ACTION TAKEN

That the recommendations in relation to the realignment of any positions be

considered prior to the advertising of any vacancies.

In progress

The positions descriptions of positions identified within the report from Local

Government Management Solutions as requiring review be undertaken in

consultation with both the employee and any union involved.

On hold

That the position descriptions of all employees be updated to reflect current

duties performed and requirements of the organisation.

In progress

386/2015 & 315/2016 Return of Air Services to Bourke


File Number A6.1


Council provide the successful tenderer with the use of the “Booking Office” at

the terminal

On hold

A report be brought back to Council regarding the possible introduction of a

small landing fee to off- set the additional costs involved in the maintenance of

the terminal building

On hold

That the GM continues to investigate options of potential Airlines who may be

interested in providing an air service to the district that includes Bourke.

Funding

package

announced

67/ 118/ 177/ 203/2015 Full Birthing Unit for Bourke Hospital


File Number H1.1


That further information in regards to midwife led birthing models be obtained. Ongoing





516/2016 Birthing Facilities at Bourke and Visit by Professor Sally Tracy


File Number H1.1


That Council decide what further representations may be required following the

receipt of any responses from its letters and considering any issues raised by

Professor Tracy

Still to be

finalised

64/2017 Unfenced and Unsealed Airstrips


File Number LD11.1 –A6.1


1. Council seek public comment regarding the need to maintain the airstrips at

Enngonia, Fords Bridge and Byrock.

2. That Council engage Tom Griffiths of Airport Plus to prepare a report detailing

the issues to be considered in deciding whether to maintain the three (3) strips.

In progress

202/2017-250/2017 Western Local Health District (WLHD)

Responsible Officer Mayor

File Number H1.1


Council write to Western Local Health District (WLHD) requesting information and

statistics for births to Bourke women for the period 01/07/2015 to date, including:-

1. Numbers of births

2. Places where born

3. Mother and baby mortality rate

4. Number of induced births

5. Number of forceps – assisted delivery

6. Number of Caesarean sections performed

7. Effects on mothers of giving birth away from Country

8. Results of any patient satisfactory survey

9. Location of Plant & Equipment previously used in Birthing Unit at Bourke

District Hospital

10. Details of the model of care in place at present

Further letter

sent

Request again

lodged

January 2018

No reply

received as yet

to second

request

386/2017 Bourke School of District Education


File Number E1.8


General Manager organise a meeting with Sean Andrews of the Department of

Education with a view to ascertain plans for the long-term future and

administration of the Bourke School of Distance Education

Changes to

boundaries have

necessitated a

delay





450/2017 Finalisation of Lease to Bourke and District Children’s Services

Responsible Officer General Manager/MCS

File Number A11.1.4


1. Council prepare a Plan of Management in respect of the Golf Course Precinct

2. Council agree to the lease of the both the Old Golf Club Building and the

New Pre-School building for a period of five (5) years from 1st July 2016 to

30th June 2021 with the option for two (2) additional periods of five (5) years,

subject to them meeting the terms and conditions of the lease agreement.

3. That the intent to lease the premises to BDCS be advertised in accordance

with the provisions of the Local Government Act.

4. That the terms and conditions of the lease be as determined

To be

completed

451/2017 Strategic Land Purchase


File Number B3.4


Council ascertain information regarding the availability of land that may be

suitable to meet the long term strategic needs of Council.

Continuing

78/2018 Late Notice of Motion – Australia Day Awards


File Number B3.4

DECISION ACTION

TAKEN

Report be brought back to Council detailing options for the procedure in relation

to the selection process for the Australia Day Awards

In progress

109/2018 2019 Western Division Conference


File Number L8.5


1. A tentative date be determined after consultation with both Local

Government New South Wales and the NSW Parliamentary sitting day

schedule to allow for the early issue of invitations to proposed speakers.

2. That the General Manager takes appropriate action to secure sponsorship for

the Conference.

Deputy Premier

the Hon. John

Barilaro, MP to

open 23-25

February 2019





140/2018 Confidential – New Administration Building/Hub

Responsible Officer Manager of Corporate Services

File Number A3.10

DECISION ACTION

TAKEN

Council contribute up to $20,000 from the Infrastructure Renewal Reserve to

develop a concept plan to build a new administration hub including library and

commercial facilities for public/professional use

To be finalised

152/2018 Changes to Native Vegetation Management


File Number D2.1-L1.12

DECISION ACTION

TAKEN

That the matter be referred to Local Government New South Wales to ascertain

the impact on rural Councils in NSW

To be

completed

154/2018 Candidates for the 2019 State Election


File Number E2.4

DECISION ACTION

TAKEN

Council identify the priorities for funding for our community and convey those to

those persons who have already indicated their intention to nominate and those

who will nominate prior to the close of nominations

To be

compiled

181/2018 CONFIDENTIAL - Development of Airport Subdivision

Responsible Officer Manager of Tourism & Economic Development

File Number D3.5

DECISION ACTION

TAKEN

Council sell 6 Peter Bryant Way, North Bourke, Lot 100 DP 1049207 to BREOSLA

PTY LTD (or as instructed by BREOSLA PTY LTD) the sale, subject to the

Development Approval.

Letter of offer

sent



This is page 10 of 91 of the Minutes the Ordinary Meeting of Bourke Shire Council held in the Tennis Shed at Bloxham Street Louth NSW 2840


182/2018 CONFIDENTIAL - Disposal of Assets to Whiddon Group

Responsible Officer Manager of Tourism & Economic Development

File Number A11.1

DECISION ACTION

TAKEN

Council transfer the land made up of Lot 1 DP 1145233, Lot 2 Section 11 DP

758144, Lot 3 Section 11 DP 758144, Lot 2 DP 227656 to The Frank Whiddon

Masonic Homes Group for $1.00 with the following conditions:-

1. Registration of a restriction on use/positive covenant which imposes a

requirement that the land is used only for the provision of aged care

facilities/services;

2. Execution of a deed between Council and The Frank Whiddon Masonic

Homes Group that imposes an obligation on The Frank Whiddon Masonic

Homes Group to re-transfer the land to Council in the event that The Frank

Whiddon Masonic Homes Group proposes to sell the land to a third party

(except with prior approval of Council); and

3. Registration of a caveat over the land to protect Council’s interests referred to

in the Deed referred to in 2. Above.

In progress

199/2018 Request for the Extension of the Louth Airstrip

Responsible Officer Manager of Works

File Number V1.5


1. Council explore options for funding for the extension of the Louth Airstrip.

2. Council start negotiations with the current land owner to purchase a parcel of

land that would allow for the proposed extension of the Louth Airstrip.

3. Council continue to monitor the Louth Airstrip and maintain the status quo.

Ongoing

233/2018 Confidential - New Waterline to North Bourke

Responsible Officer Manager of Works

File Number W2.2.1-W2.2

Council re-affirm the decision that the pipeline from the Water Treatment Plant

to North Bourke and then on to the Abattoir site in its entirety, including ancillary

costs and other associated works be funded from the National Stronger Regions

Fund (NSRF)

Ongoing





242/2018 RaRMS – Permanent Doctors in Bourke


File Number H1.1

Council write to the Department of Health seeking a copy of both the tender

documents and the completed contract in relation to the supply of Doctors

in the town of Bourke.

(Meeting held with CEO of RaRMS on 03/07/2018 in Bourke)

CEO of RaRMS

advised that he

would supply tender

docs 03/07/18

247/2018 Purchase of Two (2) Portable Accommodation Buildings

Responsible Officer Manager of Road Services

File Number P4.3

Council adopt the practice of replacing our industrial caravans with portable

accommodation buildings for road staff accommodation at strategic base camps

within the Bourke Shire.

Council purchase two (2) portable three (3) bedroom portable buildings

immediately from additional funds held within the Plant Fund due to additional

works undertaken this financial year.

Order made

Due 24/08/18

273/2018 Retention of Health Service Staff in Bourke

Responsible Officer General Manager/Mayor

File Number H1.1

Council have a discussion with the Local Health Service Manager with regard to

the attraction and retention of staff and any difficulties this causes in the

provision of health services in Bourke.

Ongoing

281/2018 State Government Funding for NSW Public Libraries

Responsible Officer Acting General Manager

File Number G4.5-L4.1

1. Council make representation to the local Member, Kevin Humphries, in

relation to the need for additional funding from the NSW State Government

for the provision of Public Library services

2. Council write to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt

Secord, Shadow Minister for the Arts, calling for bi-partisan support for the

provision of a significant increase in state funding for NSW Public Libraries,

supported by a sustainable future funding model.

3. That Council take a leading role in lobbying for increased and sustainable

state Government funding for Libraries.

4. That Council endorse the distribution of the NSW Public Libraries Association

and Local Government NSW Library funding advocacy initiative information in

Council libraries, as well as involvement in any actions arising from the

initiative





302/2018 Tender for Management of the Bourke War Memorial Olympic

Swimming Pool

Responsible Officer Manager Environmental Services

File Number S10.2.1

Tender for Management of the Bourke War Memorial Olympic Swimming Pool

for the two (2) year eleven (11) month period 1st August 2018 to 30th June 2021

be awarded to Mark Hollman

Completed

303/2018 Proposed Acquisition of Council Owned Land


File Number A11.1-H1.1-H1.15

1. Council agrees to the disposal of the land as detailed subject to both the

clarification of the planning restrictions and confirmation that the project will

proceed with all required approvals obtained.

2. That Council transfer the land made up of Lot 8 DP 35797, Lot 9 DP 35797

and Lot 10 DP 35797 to The Bourke Aboriginal Health Service for $1.00 with

the following conditions:-

3. Registration of a restriction on use/positive covenant which imposes a

requirement that the land is used only for the provision of a Clinic and

Administration Centre; a Music School; a Gymnasium and a Training School;

4. Execution of a deed between Council and the Bourke Aboriginal Health

Service that imposes an obligation on the Bourke Aboriginal Health Service to

re-transfer the land to Council in the event that the Bourke Aboriginal Health

Service proposes to sell the land to a third party (except with prior approval of

Council); and

5. Registration of a caveat over the land to protect Council’s interests referred to

in the Deed referred to in 3. Above.

6. If the grant application is not successful and/or no construction has begun

within a period of two (2) years that the land offer will be reassessed.

Letter sent

report required

to include

correct parcels

of land

303/2018 Proposed Purchase of Council Owned Land

Responsible Officer Acting General Manager

File Number D3.5

1. Council advise the prospective purchaser his offer is not accepted.

2. That Council advises the purchaser that the current asking price of $9,000 per

HA excluding GST are deemed to be reflective of the cost of purchase and

development of the blocks.

3. That Council cannot accede to the request of help to clear the block; this cost

is to be borne by the developer.

Completed





Resolution

312/2018 That Council note the information in the Business Arising as presented to Council on

Monday, 27th August 2018.

Moved Cr Barton Seconded Cr Rice Carried





Calendar of Events

Month/

Year

Meeting

Date

Time Event Location

2018

August 27th 9.00am Council Meeting Louth

29th-31st 8.00am MDA National Conference & AGM Leeton

September 24th 9.00am Council Meeting Council Chamber

October 21st-23rd LGNSW Annual Conference 2018 Albury

22nd 9.00am Council Meeting Council Chamber

November 20th-22nd National Local Roads & Transport

Congress

Alice Springs

Northern Territory

26th 9.00am Council Meeting Council Chamber

December 4th 6.00pm Bourke Public School Presentation

Night

Bourke High School

MPC





Councillor Information List

DATE INFORMATION SENT Author Email

16/07/18 Visit by the Minister for Health & Medical Research Acting GM

17/07/18 2018-19 NSW Library Funding Update Dallas Tout

President,

NSWPLA

18/07/18 Business paper for 180823

19/07/18 Confidential BP’s & Activity Reports for 180823

24/07/18 Launch of Men's Hub - Meek Street BOURKE Alicia Tiffen

Catholic Care

26/07/18 Media Release - Barwon Media Release - NYNGAN

RENAL UNIT OFFICIALLY OPENED

Kevin Humphries

Member for

Barwon

30/07/18 Councillors Weekly Notice of Upcoming Meetings

06/08/18 Media Release - Increased federal government

drought support welcomed by NSW Farmers

Kevin Humphries

Member for

Barwon

06/08/18 Level 1 Water Restrictions

06/08/18 “From the GM’s Desk” Acting GM

08/08/18 Barwon Media Release - INVICTUS GAMES SPIRIT TO

CONQUER BARWON CLASSROOMS

Kevin Humphries

Member for

Barwon

14/08/18 Western Division Conference Minutes

15/08/18 “From the GM’s Desk” GM

15/08/18 Information regarding Public Forum

15/08/18 Barwon Media Release - COBAR RECEIVES $80,390

TO PROTECT AND CELEBRATE LOCAL HERITAGE

Kevin Humphries

Member for

Barwon

20/08/18 Media Release - Additional federal government

drought support welcome

Kevin Humphries

Member for

Barwon

21/08/18 Additional Funding Assistance for Communities in

Need - Media Release

John McVeigh

Minister for

Regional

Development





Environmental Services Report

File No: H1.5

Report: 209/2018 Food Surveillance Activity Report 2017/18

Responsible Officer: Dwayne Willoughby, Manager Environmental Services

Summary

Under the Food Regulation Partnership (FRP) Councils are appointed as enforcement agencies

under the NSW Food Act 2003. Enforcement agencies are responsible for food surveillance

within their Local Government area and are required to report their food surveillance activities

to the NSW Food Authority. Bourke Shire Council is classified as a category B Council under the

FRP Partnership.

Report

The submission of food surveillance activity is lodged via a report form. This activity report

captures important information about the types of food premises and their inspection

outcomes.

Reports are used to achieve outcomes that:

• guide the design of targeted programs to improve industry compliance

• reduce foodborne illness by controlling critical food handling practices

• demonstrate Council activity

• improve consistency among Councils

• increase public awareness about food surveillance

Benefits of reporting:

• demonstrates food safety achievements

• focuses on key food safety areas

• improves consistency in inspections

• enables individual Councils to benchmark their food safety outcomes against the state

• provides measurable performance indicators

• justifies resources and funding

• allows for early recognition that the program may not be completed allows for additional

resources or contingency plans to be set up

Council have undertaken inspections for the 2017/18 reporting period. In total 26 Food business

premises were inspected, three (3) of these being categorised as ‘High-Risk’, 20 as ‘Medium –

Risk’ and three (3) as ‘Low Risk’.

Reports for each individual inspection of the food business were produced using the NSW Food

Authority Food Assessment Report (FPAR). The FPAR is divided into nine (9) sections that relate

to compliance with the Food Safety Standards (FSS) of the Australian New Zealand Food

Standards Code (FSC).

The nine (9) sections relate to hygiene and food safety and focus on the most important

foodborne illness risk factors that have been identified in numerous studies, including





inadequate cooling and cold holding temperatures, food prepared ahead of planned service,

inadequate hot holding temperatures, poor personal hygiene and infected (sick) food handlers,

inadequate reheating and inadequate cleaning and sanitising of equipment and premises. The

FPAR also allows Councils to trial the ‘Scores on Doors’ rating system.

Council staff recorded that this reporting year there has been a good compliance rate with the

relevant food safety standards, with the number of re-inspections needed after breaches falling

from previous years. Technical advice was provided to businesses about compliance utilising

factsheets and handouts. Staff also reported that a large percentage of food businesses in

Bourke had a current Food Safety Supervisor certificate.

Recommendation:

For the information of Council.

Resolution

313/2018 That Council note the information regarding Report 209/2018 Food Surveillance

Activity Report 2017/18


File No: A15

Report: 210/2018 Changes to Data Reporting with the Building Professionals Board


Purpose

To inform Council of legislative changes to reporting with the Building Professionals Board.

Background

To strengthen certification and building regulation in NSW, accredited certifiers and local

Councils will be required to report data on building certification to the NSW Government. This

will be mandatory from 1 July 2018.

Report

The new data reporting requirements for certifying authorities will provide the NSW

Government with centralized, real time information about development.

Benefits of this include, more targeted and effective, evidence-based regulation, safer and

more compliant buildings, enabled by data-sharing with local Councils to increase their

ability to monitor developments in their area and take action if a development breaches

legislative requirements. Increased community confidence in the certification system and the

professionalism of certifier and better dissemination of data across government, leading to

smarter service delivery. Currently, development data reported by Councils to the Australian

Bureau of Statistics is inaccessible by the NSW Government.





The data will be used to streamline regulation where appropriate, improve the evidence

base for more effective regulation and assist Councils monitoring development in their local

area, the data will not be made publically available.

The principal certifying authority has responsibility to report data. This includes Councils,

category A1, A2 and A3 certifiers and accredited bodies corporate.

Data is submitted throughout the development process, from commencement of building

work through to the issue of the final occupation certificate. It includes details of the

development, parties involved. Critical stage inspections, certificates and notices.

The principal certifying authority must provide data at each reporting stage within two (2)

days (such as completing an inspection or issuing an occupation certificate). Works that do

not need to reported for certification data include swimming pools, demolition when there is

no building work (the development only involves demolition), subdivision when there is no

building work, Crown building work and minor development.

Certifying authorities who fail to meet their reporting requirements may be subject to

investigation and disciplinary action, the maximum penalty for failing to report as required is

set be the Building Professionals Regulation 2007 as a $5,500 fine and/or a penalty

infringement notice of $1500 for individuals or $3000 for corporations.

Councils and Certifiers can choose from different options to report data about building

certification to the NSW Government, to meet reporting requirements. The options include

an application programming interface that uses cloud-based certification software, a secure

file transfer protocol that uses a database or software package for record keeping and the

CertAbility app.

Bourke Shire Council has opted to use the CertAbility app, the app meets the needs for

Councils certification and other Western Councils have indicated that they will be using the

app also for their certification needs.

The certification data reporting requirements does not replace the need for Council to

report data to the Department of planning and the Australian Bureau of Statistics.

Resolution

314/2018 That the information regarding Changes to Data Reporting with the Building

Professionals Board be received and noted.

Moved Cr Barton Seconded Cr Dorrington Carried Unstarred





File No: D2.1, T5.1

Report: 211/2018 Easy to Do Business Program


Background

The purpose of this report is to provide background information and seek support to enter into

a contract with Service NSW for the Easy to do Business program.

This program provides the opportunity for participating Councils to implement programs that

support small business, share resources and information with other participating Councils and

promote this to the local business community.

Current Situation

Further to SBFC initiative, the Small Business Commissioner and Services NSW have developed

the “Easy to do Business” program. This free program provides a number of benefits for

Councils:-

Increased productivity with ‘decision ready’ applications and reduced transaction costs

Effective tools to help boost our local economy, enabling more jobs in the region – and

assisting Council to deliver on its Community Strategic Plan.

In an example of the way the programme works it was trialled in a city Council and where

previously, cafes, small bars and restaurants would have to deal with up to 13 agencies, 75

regulations, up to 30 phone numbers and complete 48 forms, taking as long as 18 months to

navigate. This program has seen this reduced to one digital application and one phone number,

reducing the opening time for businesses to 90 days.

This will obviously not be applicable to Bourke Shire, however, all applicants will benefit from

being able to access a single source of information.

The initiative will provide a customer, who wishes to set up cafés, restaurants or small bar, with a

single point of contact within Service NSW who will help them navigate all the required

approvals to operate the business, for example registering the business, obtaining an ABN, and

required Council approvals.

Those looking to start up a café, restaurant or small bar can benefit from Council being involved

in Easy to do Business:

Get a unique digital profile that can help fast track the approval process across Local,

State and Federal Government

Receive step by step guidance through the application process

Have the support of a dedicated Business Concierge who can answer questions, liaise

with Council, and review applications to ensure they are ‘decision ready’

Know upfront the time, fees and effort involved.

The intention of the program is to build awareness of specialist advice services available, ensure

Council staff can direct enquiries to these and provide applicants with the skills to be better

informed and researched prior to lodging any applications.





Together with representatives of Tenterfield and Narromine Shires the General Manager attend

a presentation by Service NSW and the NSW Small Business Commissioner, Robyn Hobbs

during the Annual Conference of Local Government New South Wales in Sydney late last year

where the benefits of the program where outline and Councils support to become members of

the program sought. A similar presentation was made to the conference as well.

The program is currently focused on the café, small bar and restaurant sector at present;

however the intention is to expand to other designated subsectors of the business economy in

the future.

One of the next areas to be addressed is the construction industry.

Should Council see the benefits the next step in the process is for Council, to endorse the

recommendations and then inform Service NSW.

Following this, the Easy to do Business will make a presentation to key Council staff to provide

them with the information and skills for “Operational Readiness”.

Once Council staff are prepared, there will be a launch and announcement of the program. As a

Small Business Friendly Council participation in the Easy to do Business program is important

and will support the creation of new businesses within the shire.

As a Small Business Friendly Council participation in the Easy to do Business program is

Important and will support the creation of new businesses within the shire.

Financial Implications

This program is at no cost to Council to participate. Support material, training and advice is

provided by Service NSW at no cost. Implementation of the program should lead to reduced

processing times and costs relating to applications to Council.

By Council supporting this initiative, the local business community and potential business

investors can have some confidence that Council is supportive of small business and is actively

trying to reduce the costs associated with small business start.

Resolution

315/2018

1. That Council delegate authority to the General Manager to enter into a contract with Service

NSW for the Easy to do Business initiative; and

2. That Council delegate authority to the Mayor and General Manager to execute any necessary

documents under the Common Seal of Council.






General Manager

Background:

The Murray Darling Association is a Local Government based Organisation representing Local

Governments across the total Murray Darling Basin area including those in South Australia,

Victoria, Queensland and New South Wales

Current Situation:

The 2018 Annual Conference is being held in Leeton 28th-31st August 2018 and an excellent

programme and impressive range of speakers has been organised.

The Mayor, Councillor Barry Hollman attended last year’s Conference at Renmark and has

indicated his ability to attend this year’s Conference.

Local Government needs a strong voice in relation to Murray Darling Basin and with the

changes to the Murray Darling Basin Plan and the current drought conditions the conference

will be of increased significance.


The costs that will be incurred included the registration, accommodational and travel and these

are covered by existing budgetary allocations

Resolution

316/2018 That Council note the attendance of the Mayor at the 2018 Annual Conference and

Annual General Meeting of the Murray Darling Association in Leeton.


Background:

Council has been a member of OROC for a number of years and have been an active

participant in the operation of OROC which has provided an important service to Council both

as a regional advocacy body and also in the operation and coordination of things such as bulk

purchasing which have resulted in significant saving of all member Councils. OROC has also

been the sponsor of professional development groups for member Councils which have

provided an opportunity for both professional development and networking

File No R6.9.1

Report: 353/2018 Murray Darling Association Annual General Meeting

Responsible Officer Ross Earl, General Manager

File No D4.7

Report: 354/2018 Annual General Meeting of Orana Regional Organisation of

Councils (OROC)






Current Situation:

The establishment of Joint Organisations of Councils (JOs) has meant that the need for Regional

Organisations (ROCs) has been brought into question with some seeing the retention of ROCs

as a duplication of the services to be provided by JOs.

From the existing membership of OROC nine (9) of the 12 Councils have joined a JO.

Gilgandra, Warrumbungle, Mid- Western, Narromine, Warren and Bogan are part of the Orana

Joint Organisation of Councils whilst Bourke Cobar and Walgett Shires form the Far North West

Joint Organisation of Councils. At this stage Brewarrina, Dubbo and Coonamble have yet to join

a JO although Coonamble have indicated their desire to join the Far North West JO and are

awaiting approval from the Minister for Local Government as their membership will mean

joining a JO not based on their Planning Region.

At the May Meeting Council resolved as follows

Resolution

200/2018 That In accordance with Part 7 of Chapter 12 of the Local Government Act 1993

(Act), the Bourke Shire Council (Council)

1. Inform the Minister for Local Government (Minister) of the Council’s endorsement of the

Minister recommending to the Governor the establishment of a Joint Organisation (JO) in

accordance with this resolution.

2. To approve the inclusion of the Council’s area in the Joint Organisation’s area.

3. That the Joint Organisation be established to cover the Council’s area and any one or

more of the following Council areas:-

a) Brewarrina Shire Council

b) Cobar Shire Council

c) Walgett Shire Council

4. That the General Manager provide the Minister with a copy of this resolution including

the date on which Council made this resolution.

5. That Bourke Shire Council indicated and expression of interest to become an Associate

Member of the Joint Organisation based in the Orana Region.

6. That Bourke Shire Council seeks an assurance from the Deputy Premier that the

participation on the Joint Organisation will not impact on the structure of the current

elected body nor their ability to maintain their own General Manager.

7. That Bourke Shire joins with Councils in the other Joint Organisations in asking the State

Government to consider the provision of ongoing funding of the Joint Organisation.

8. That Council retain its membership of both the Orana Regional Organisation of Councils

and Western Division for a minimum period of 12 months whilst the roles and

responsibilities of the various Joint Organisation proposed to be formed.

Moved Cr Cole Seconded Cr Davis Carried

Cr Stutsel and Cr Thompson requested to have their vote recorded against the motion

In that part eight (8) Council indicated its intention to retain its membership of OROC for a

period of 12 months and I think that this will be sufficient time to see if there is an ongoing need

for both Organisations.





Council has also indicated that it would like to become an Associate Member of the Orana Joint

Organisation of Councils.

The Mayor is the current Deputy Chair of OROC whilst I am the Chair of the General Managers

Advisory Committee (GMAC)


There are currently no fees being paid in relation to OROC with the cost of the secretariat being

met by Dubbo Regional Council and other expenditure, if required, met from the accumulated

surplus.

Resolution

317/2018

1. That Council note the attendance of the Mayor and General Manager at the Meeting of

OROC at Coonamble on the 7th September 2018

2. That Council confirm its intention to retain membership of OROC whilst the roles and

responsibilities of the Joint Organisations are determined.

3. That Bourke Shire indicate its support for the continuation of the professional development

groups currently under the auspice of OROC


Background:

In October 2017 Council received a report in relation to the establishment of a Renshaw Oval

Users Advisory Committee and adopted a recommendation attached to that report which is

reproduced below

Background:

JB Renshaw Sporting Complex has seen a significant increase in usage over the past few years

with the Bourke Show Committee, Race Club, Gun Club and Pony Club are all regular users.

Whilst the facility has also had a number of casual users, with the improved facilities that have

been put in place the demand for casual usage will no doubt increase.

The Show Committee were successful in being given a new kitchen for the Pavilion and have

recently received funding to assist with the construction of a new roof for the pavilion. Funding

was also secured to provide a disabled toilet and a change room.

In addition to this, a combined effort by users and corporate sponsorship also saw new security

fencing constructed.

Council has undertaken a number of small jobs to ensure that the various function to be held at

the complex have been able to proceed.

File No P1.8

Report: 355/2018 JB Renshaw Oval Users Advisory Committee and Determination of

Council Representative






Current Situation:

While each of the users have in their own right contributed to the ongoing development of the

facility, the JB Renshaw Sporting Complex is a reserve vested in the control of Council and as

such Council has the overall responsibility and liability for operation of the complex.

Council carries insurance for all the assets at the complex with the individual users required to

have Public Liability for any functions they hold and should also insure any assets that are stored

at the facility.

It should be remembered that the ongoing cost of maintaining the improvements will fall back

to Council unless ongoing grant funding can be secured.

There has been a good working relationship between all the users on an informal basis,

however, there have on occasions where an increased and more formal consultative mechanism

would have been of benefit.

When individual organisations are planning to do improvement works it is important that the

planned works do not cause any impediment to the other users and importantly it may well be

a situation that all parties may see the value of a joint funded venture.

The most important role of the Advisory Committee would be to look at the strategic vision for

the complex and prioritising any planned improvements.

I have spoken to representatives from each of the organisations utilising the complex and each

saw merit in the proposed Advisory Committee and have indicated their support.

Council would be represented on the committee by the Manager of Environmental Services and

the Manager of Works with various aspects of the operations of the complex falling under the

responsibility of their departments.


There will be some costs involved in the formation and operation of the committee, however,

the ability to engage all regular users in the strategic planning for complex will far outweigh any

costs.

The cost to build a similar complex and associate facilities today would be staggering.

The complex is an excellent example of a multi- purpose facility and it is important that the

needs and views of all users are considered and respected.

Resolution

377/2017

1. That Council note the formation of JB Renshaw Sporting Complex Advisory Committee.

2. That Council note that Council representatives on the Committee will be the Manager of

Environment Services and the Manager of Works.

Moved Cr Dorrington Seconded Cr Ford Carried





Current Situation:

A Draft Charter has been produced in respect of the proposed Committee including the

proposed membership and the roles and responsibilities.

A copy of that charter is attached.

The Charter calls for the following membership

Councillors

The membership of the Committee shall be two (2) Councillors of Bourke Shire Council, one of

whom shall be the Mayor.

User Groups – Each of the following organisations will have two (2) members:-

a. Bourke Show Committee

b. Back O Bourke Race Club

c. Bourke Gun Club

d. Bourke Pony Club

Note: Alternate delegates will be allowed if the General Manager is advised in writing by the

President or Secretary of the respective organisation that they are to represent that

organisation, with notification to be received PRIOR to the meeting.


As detailed in the initial report there will be some minor costs incurred in the running of the

Committee but the benefits derived will far outweigh these costs

Recommendation:

1. That Council refer the Draft Charter to the first meeting of the Advisory Committee for

comment and then back to Council with any suggested changes.

2. That Council appoint a representative to sit on the Advisory Committee with the Mayor.

3. That the first meeting of the Committee be held in September 2018 on a date suitable to all

parties

Resolution

318/2018

1. That Council refer the Draft Charter to the first meeting of the Advisory Committee for

comment and then back to Council with any suggested changes.

2. That Council appoint Cr Stutsel as representative to sit on the Advisory Committee with the

Mayor.

3. That the first meeting of the Committee be held in September 2018 on a date suitable to all

parties

Moved Cr Ford Seconded Cr Rice Carried





JB RENSHAW OVAL USER GROUP ADVISORY COMMITTEE CHARTER

1. NAME The Committee shall be called the Bourke Shire Council Renshaw Oval User Group Advisory Committee. 2. STATUS The Committee shall be established in accordance with section 355 of the Local Government 1993. 3. ESTABLISHMENT The Committee was established by resolution of Council on Monday 4. FUNCTIONS The Committee is to provide a mechanism to ensure that the users of Renshaw Oval have input into the decision, making process in relation to expenditure, uses, works and strategic planning applicable to Renshaw Oval

5. TERMS OF REFERENCE:

a. Provide advice to Council in relation to the priority of works required at Renshaw Oval. b. To provide a mechanism for the open exchange of views amongst all users. c. To provide an increased level of engagement between Bourke Shire Council and the User

groups. d. To prioritize proposed capital works at Renshaw Oval e. To ensure proposed works by each organisation complement the requirements of the other

users and do not adversely impact on the other users. f. To provide a coordinated approach to funding applications. g. To maximize opportunities to access grant funding h. Coordinate the allocation of the use of the facility to avoid unnecessary clashes

6. MEMBERSHIP Councillors The membership of the Committee shall be two (2) Councillors of Bourke Shire Council, one of whom shall be the Mayor, together with two (2) representatives of each of the user groups ad detailed below

User Groups a. Bourke Show Committee b. Back O Bourke Race Club c. Bourke Gun Club d. Bourke Pony Club

Note: Alternate delegates will be allowed if the General Manager is advised in writing by the President or Secretary of the Respective organisation that they are to represent PRIOR to the meeting.

Each of the above organisations may also have observes present at the meetings, however, the observers will not be allowed to speak or vote Staff: (advisory and service capacity only) The Meeting will be attended by the following

General Manager

Manager Works

Manager of Environmental Services

Other Staff as required from time to time





7. APPOINTMENT OF COUNCIL AND USER GROUP MEMBERS After the initial appointment, Council representatives of the Committee shall be elected at the meeting of Council convened annually to elect the Mayor.

After that meeting the user groups as detailed in 6 above supplying delegates to the Committee will be invited to confirm the ongoing appointment of their delegate or to notify any change.

8. TERM OF THE COMMITTEE The Committee members shall serve for a two (2) year period from the date of appointment or until the next election referred to in clause 7.

The Committee may be dissolved at any time by a resolution of Council.

9. ROLE OF THE MAYOR The Mayor of Bourke Shire Council will be a member of the Committee and be chairperson of the Committee

The Mayor will Chair the inaugural meeting of the Committee

10. THE CHAIRMAN AND DEPUTY CHAIRPERSON The Committee will elect a Deputy Chairperson from their membership.

The Deputy Chairman shall be elected at the first meeting of the Committee following the election of Committee in accordance with clause 7 above.

The Deputy Chairperson will chair all meetings in the absence of the Mayor 11. CODE OF MEETING PRACTICE The provisions of Councils adopted Code of Meeting Practice shall provide the basis for the operation of the Committee as applicable.

12. POWERS

(a) The Committee is an advisory Committee and shall not have the power to incur expenditure, unless specifically delegated authority to do so under the provisions of Section 377 of the Local Government Act 1993.

(b) The Committee shall not have the power to bind the Council unless being given specific delegated authority to do so by resolution of Council.

(c) The Committee will Act in an advisory Capacity

13. DELEGATIONS Nil 14. PUBLIC ATTENDANCE AT MEETINGS Meetings of the Committee are not opened to the public unless specifically advertised to be so.

15. TIMETABLING OF MEETINGS Meetings will be held at least on a three (3) monthly basis and will be convened by the General Manager in Consultation with the Chairman of the Committee.

The General Manager must send to each Member at least seven (7) days prior to each meeting of the Committee a notice specifying:

(a) The time and place at which the meeting is to be held (b) The business propose to be transacted at the meeting (c) In the case of a meeting being called in an emergency less than seven (7) days’ notice may

be given.





16. PROVISION OF ADMINISTRATIVE SERVICES The Executive Assistant to the Mayor and General Manager will provide the Administrative Support to the Committee including the preparation and circulation of the agendas.

18. RECOMMENDATIONS

(a) Any recommendation of the Committee, or any portions thereof, may be amended by the Council in any manner that the Council may think fit or may be referred back to the Committee for further consideration.

(b) The minutes together with any recommendations from the meeting shall be submitted to the next available meeting of Council for consideration.

19. MINUTES OF THE MEETINGS The Committee must ensure that full and accurate minutes of the proceedings of its meetings are kept.

A member of the Committee will act as secretary for the purposes of the taking of minutes.

20. CODE OF CONDUCT The Code of Conduct of Bourke Shire Council shall apply.

21. QUORUM A quorum shall be at least six (6) persons, being a majority of members. 22. VENUE Unless otherwise specified in the meeting notice the venue for all meetings of the Committee shall be the Main Pavilion at Renshaw Oval.

23. RESPONSIBLE MANAGER The Manager of Works will be responsible for the coordination of the Bourke Shire Council Renshaw Oval Advisory User Groups Advisory Committee.





Background:

The Role of Manager of Economic Development and Tourism was split following the

consideration of a report to Council. Two (2) positions were created these being a Manager of

Tourism and Events and a Manager of Economic Development and Community.

Applications were called for both positions

Current Situation:

Fran Carter was appointed to the role of Manager of Tourism and Events and commenced work

on the 23rd July 2018.

Fran has an extensive background in tourism both a local level and regional level having worked

previously at Brewarrina Shire Council.


The financial implications of splitting the Economic Development and Tourism Manager’s

position was addressed in the report recommending the creation of two (2) positions and

detailing the costs involved.

Resolution

319/2018 That Council note the appointment of Fran Carter to the Manager of Tourism and

Events.


Background:

At the first meeting of the Far North West Joint Organisation (JO) of Councils held in Bourke on

the 25th July 2018 there were several matters determined as the JO gets established and there

will a lot more work to be undertaken into the future.

A copy of the minutes has been provided to each Councillor for their information and review.

Current Situation:

As well as determining a number of operational matters such as the Code of Meeting Practice,

Code of Conduct and determining a Policy in relation to Provision of Facilities and Payment of

Expenses for Members the Board established a few strategic priorities for the JO and these

include:-

File No S6.49

Report: 356/2018 Appointment of Manager Tourism and Events


File No L8.33

Report: 357/2018 Far North West Regional Organisation of Councils- Strategic

Direction






Air Services

Health Services

Drought Support

Infrastructure funding-Roads, Water, Power and mobile phone

Education

The Board has also sought from each Council a listing of strategic priorities so that these can be

considered by the Board at the next meeting which is scheduled for the 6th September 2018

The Board has already asked the Interim Executive Officer to write to the Federal Government to

seek support for funding to drill bores in strategic locations along rural and regional roads

within each of Member Council’s areas to provide adequate water to allow maintenance of

these roads to be undertaken during periods of drought.

JOs are to have a regional focus and this should be borne in mind when considering projects.


In the establishment of the two (2) JOs based in the Far West the Government made a package

of twenty Million Dollars available.

The proposed funding package includes:-

$250 000 to each Joint Organisation to update existing western road plans in their region;

$500,000 to each Joint Organisation to employ an Executive Officer and any support staff

required;

$250,000 to each Joint Organisation towards planning support with NSW Public Works;

$5 million to each Joint Organisation to invest in tourism and culture infrastructure projects to

grow the visitor economy; and

Funding to re-establish Far West Air Services to Cobar, Bourke and Lightning Ridge or

Walgett with the opportunity to upgrade airport facilities in both the north and south.

In addition to the funding provided the Councils will have to decide on the ongoing financial

arrangements for the JO.

Recommendation:

1. That the minutes of the inaugural meeting of the Far North West Regional Organisation of

Councils be received and noted.

2. That should any concerns be identified with any of the Draft Documents adopted at the

Inaugural Meeting of the FNWJO then those concerns be relayed to the interim Executive

Officer.

3. That Councillors determine what additional items should be added to the list of strategic

priorities already identified and those matters be forwarded to the interim Executive Officer.





Resolution

320/2018

1. That the minutes of the Inaugural Meeting of the Far North West Regional Organisation of

Councils be received and noted.

2. That should any concerns be identified with any of the Draft Documents adopted at the

Inaugural Meeting of the FNWJO then those concerns be relayed to the interim Executive

Officer.

3. That Councillors determine the following additional items should be added to the list of

strategic priorities already identified and those matters be forwarded to the interim Executive

Officer.

Roads

Water

Reversal of regionalisation of services

Rail

Tourism

Provision of State Government Services delivered locally


Background:

The Senior Citizens Building as it is known is located at 65 Mitchell Street Bourke and is

effectively used as a community meeting place. It has not been used as a Senior Citizens Facility

for a number of years. The name “Bourke Senior Citizens” does not reflect the current or

proposed use and a more appropriate name should be determined

Current Situation:

The building is currently utilised for by a local community and interest groups as a meeting

place although the arrangements for such use have not been fully documented. Council needs

to develop a Plan of Management for the facility which incorporates allowable uses and the fees

applicable for such use.

The building is sound and lends itself well for utilisation for sporting and recreational groups as

a small function facility or meeting room. The option is also available for short-term commercial

uses which may assist in raising sufficient revenue to defray expenses.


Council allocates approximately $8,000.00 annually towards the rates, charges and maintenance

and repairs of the building,

File No A11.2.24

Report: 358/2018 Renaming Senior Citizens Building to Bourke Community Centre






Resolution

321/2018

1. That Council rename the Facility at 65 Mitchell Street Bourke the “Bourke Community

Centre”.

2. That a Plan of Management for the Bourke Community Centre be developed which details

the allowable uses of the building and the fee required to be paid for the use and any bond

that need to be lodged.

3. That the Plan of Management be submitted to Council on completion for their endorsement

Moved Cr Ford Seconded Cr Dorrington Carried

Background:

The National Famers issued the following press release which relates to the carting of fodder for

drought affected farmers.

“The government has also announced that on a case-by-case basis, it will allow access permits

for road trains on roads currently not approved.

NSW Farmers’ RMS spokesperson Wayne Dunford said the changes will make a difference for

thousands of farmers across the state.

“This is a common sense move by the government that will help drought affected farmers.

“More hay on trucks will reduce financial costs and increase efficiency at a time when farmers are

facing difficult conditions.

“NSW Farmers’ Association has been advocating for these measures for some time, so it’s

pleasing to see the government responding and removing red tape.”

The Exemption notice will be available from Wednesday 15 August.

The NHVR has also outlined it is streamlining the application process for trucks that do not meet

the conditions of the Notice.

Media Contact: Kathleen Curry | Public Affairs Director | 0429 011 690

Since that press release has come out Councils including Bourke Narromine and Bogan have

been approached to ask if they would be prepared to allow Type (2) Road Train (BAB

configuration) to be used within their Shire areas along routes currently not available to those

vehicles.

File No G4.24-W2.2.9

Report: 359/2018 Initiatives to be put in place to Assist in the Carting of Fodder to

Drought Affected areas






Councillors

As you are no doubt aware, NSW Transport Minister Pavey has made a series of

announcements in recent days offering improved road access into NSW specifically for the

transport of Drought Relief Fodder. As detailed in the emails below, we are seeking a short term

approval to operate Type 2 triple road trains into NSW on specific routes; Bourke to Trangie

and Bourke to Cobar. Some of these routes pass through your Shire and we therefore seek your

support in facilitating the safe and efficient transport of drought relief supplies through and into

your Shire.

The concept of operating Type 2 Road Trains into this region of NSW is not new and has been

discussed and reviewed on many occasions to ensure it can be done safely without

infrastructure damage. Whilst there naturally remain some concerns, the urgency of drought

relief may warrant a trial to demonstrate the benefits of Type 2 operation. Whilst each truck

combination is larger, the number of truck movements required to move a given volume of

freight reduces by 30% with no increase in axle loads.

Your consideration and support for this initiative would be appreciated. If you require further

information please do not hesitate to contact me.

Regards,

Allan Thornley

Shaw's Darwin Transport

We are aware of the Bourke resolution not to allow Type 2 road trains along ‘the bypass’

(Tarcoon St.) pending a road upgrade funded by RMS. The route is currently used regularly by

Type 1 road trains. We fully support an upgrade of the road and understand the Shire’s desire

to have that upgrade funded by the State in return for improved access. This would seem to

qualify for ‘Fixing Country Roads’ funding or perhaps funding under the special road repair

funding offered by Minister Pavey in the drought relief measures announced last weekend. It is

worth noting that no safety or technical issues preventing the passage of triples along the route

as it is currently were evident or raised when the trials were done earlier this year.

The point which may not be appreciated is that allowing triples will reduce the number of truck

movement through town. Currently to move 6 trailers (three doubles) requires a minimum of 4

truck movements: two southbound doubles plus one northbound prime mover to get the last

two trailers which will form the third southbound double. As triples, only two southbound

movements through town would be required, a full 50% reduction in truck movements with no

increase in axle mass.

Regards,

Allan Thornley

Shaw’s Darwin Transport

Current Situation:

Council currently has the following resolution on the books in respect in respect to the use of

Bourke Streets of Type (2) Road Train (BAB configuration).





Resolution

252/2017 That the report in relation to the proposal to allow of Type (2) Road Train (BAB

configuration) Route through Bourke be received and noted.

That council reject the proposal for the following reasons:-

1. Proximity of the hospital, schools, community health, sporting fields

2. The potential increase in expenditure for the upkeep of Tarcoon Street

3. Unsuitability of the current road structure

4. Financial burden going forward

5. Width of road surface in regards to parked vehicles and passing traffic

Moved Cr Davis Seconded Cr Thompson Carried

Should Council resolve to allow the short term use the resolution should specify the period of

use, the freight which is exempt and any conditions attached thereto.


Whilst the long term use of Tarcoon Street by Type (2) Road Trains (BAB Configuration) would

have an impact on the cost of maintenance of the road and required improvements it is not

anticipated that the costs for the short-term use requested for the carting of fodder for drought

impacted areas would give rise to significant costs to Council. There is of course the opportunity

to reduce the costs for the impacted farmers.

Resolution

322/2018

1. That Council agree to the temporary use of Tarcoon Street by Type (2) Road Trains (BAB

Configuration) only to cart fodder which has been identified as to be used for drought relief

purposes

2. That the transport operators be requested to advise Council of the proposed usage time and

if possible Council will arrange an escort vehicle.

Moved Cr Stutsel Seconded Cr Barton Carried

Open Forum

Resolution at 10.01am

323/2018 That Council suspend standing orders to conduct standing orders to conduct Open

Forum


Issues raised at Open Forum are below:-

Levee Bank – going through properties in town

Can recycling

Tree Program for Drought

Good roads make a difference

Sporting facilities make a difference to the village such as the fencing and synthetic turf

at the Tennis Club

Water supply to the cricket ground

Removal of the trees outside of the school, seal this area to provide a designated parking

area





Signs on bridge indicating turn off to Wanaaring, etc.

Old pipes – where these are laying, people are using this area as a tip, could they be

removed

Request for Hughes Street to be a full weather road

Lips on the bridge need to be repaired


324/2018 That Council resume standing orders.

Moved Cr Barton Seconded Cr Stutsel Carried

10.20am Council broke for morning tea


325/2018 That Council suspend standing orders for an update from Inspector Andrew Hurst

and Operations Supervisor, Gavin Smith from Central North Police District.



326/2018 That Council resume Standing Orders


Background:

During a visit to Forbes on Sunday, 19th August 2018 the Prime Minister of Australia, the Hon

Malcolm Turnbull, announced a range of assistance that would be made available to farmers

and communities impacted by the drought.

The Coalition Government is extending the Drought Communities Programme with an

additional $75 million in further support for drought stricken communities announced as part of

the drought package.

Minister for Regional Development, Territories and Local Government, the Hon. Dr John

McVeigh, MP in providing details in relation to the funding said the funding would provide

immediate and short-term support for farmers and regional communities doing it tough.

The funding will provide flexibility for councils to choose projects that will have the biggest

impact.

Examples of projects could include:-

• Employing local contractors to undertake repairs and maintenance

• Upgrading or building new community facilities

• Holding events and undertaking drought-relief activities

• Carting potable water into communities for drinking and bathing

File No G4.24 – W2.2.9

Report: 360/2018 Additional Drought Assistance for Communities in Need






A copy of the press release has been forwarded to Councillors under separate cover.

Current Situation:

36 Councils in New South Wales will each receive $1 million. Bourke Shire Council is one of

those Councils and we are awaiting the receipt of further details in relation to the grant prior to

making a decision on projects that can be undertaken with the funding that is available.

Dr McVeigh said that this is a terrible drought affecting the livelihoods and wellbeing of our

farmers and regional communities, particularly those in New South Wales and Queensland. This

fund will target those most seriously impacted by the drought.

At this stage Council is yet to receive further guidelines relating to the way in which the grant

can be expended, however, these are expected shortly.

Given the funding is aimed providing immediate and short-term support for farmers and

regional communities doing it tough it may be advantageous to convene a workshop to

consider projects that may be able to be undertaken with the funding to both maximise the

employment opportunities for those directly and indirectly impacted by the drought and at the

same provide long term tangible benefit for the community.


An additional $1 million will certainly be of benefit to Council and will allow further progress to

be made on the ongoing services and amenities within the Shire.

Resolution

327/2018

1. That Council note the availability of the funding being made available under the Drought

Assistance Programme by the Federal Government

2. That Council express its appreciation for the funding via our Local Member for Parkes, Mark

Coulton, MP

3. That once detailed guidelines are to hand a workshop be convened to determine suitable

projects


File No: P4.1

Report: 428/2018 Delivery Program Annual Review 2017-2018

Author Leonie Brown, Manager Corporate Services


Background

Enclosed is the annual review of Bourke Shire Council’s Delivery Program for 2017-2018. The

report highlights the progress made towards the actions as indicated in our Community

Strategic Plan and subsequent Delivery Plan.

The General Manager must ensure that progress reports are provided to Council with respect to

the principal activities detailed in the Delivery Program, at least every six months.





Council’s first quarter report to the 30 September was presented to Council in November 2017,

the half yearly report to 31st December 2017 was present to Council in February 2018 and the

third quarter progress report was present to Council in May 2018.

Current situation

This report presents the progress report on Council’s achievements in implementing the

2017/2021 Delivery Program and the 2017/2018 Operational Plan to 30th June 2018. Each item

in the Delivery Program is referenced to one of the key priorities in the Community Strategic

Plan – Infrastructure, Governance and Organisational Performance, Economic Prosperity,

Liveable and Vibrant Community, Environmental Sustainability.

Overall progress towards achieving the goals set out in the delivery plan is progressing well with

just a few exceptions that continue to prove difficult to implement or make progress on.

Most items contained within the Delivery plan are underway and the majority have progressed

to a 100% level for the year. Most of the deliverables within the delivery plan are also Council’s

core business with a strong emphasis on consultation with community agencies, governance

and statutory obligations in regards to water and road maintenance.

Notable achievements in the 2017/2018 year include:-

Secured funding to seal additional 35klm of MR 405 Bourke to Wanaaring

Secured funding to complete renewal of the Bourke Water Treatment Plant

Receipt of Stronger Country Communities Funding (Round One)

North Bourke Rejuvenation – Stage 1

Davidson Oval Facility upgrade

Development of cultural garden and displays at the Back O” Bourke – Grant funded by

TDDI

New financial software system completed

Main Street development commenced

Mobile phone service available within the village of Wanaaring and improvement at

Louth

The ongoing development of the construction of the small stock abattoir

Overall I am pleased with progress made towards the Delivery Program for 2017-18 with several

items such as the yearly audit and improvements to Council’s overall financial position being a

highlight.

2017/2018 was a busy year and has resulted in a number of significant improvements within the

shire. The opportunity for funding from the Regional Growth Fund has provided Council with

the ability to undertake much needed work and this will continue through 2018/2019.

Resolution

328/2018 That Council note the Annual Delivery Program and Quarterly Delivery Program

reports as presented to the August 2018 meeting of Bourke Shire Council held 27th August

2018.






File No: P4.2

Report: 361/2018 Delivery Program Review as at the 30th June 2018

Author: Leonie Brown, Manager Corporate Services

Responsible Officer: Ross Earl, General Manager

The Delivery Program as at 30th June 2018 has been completed under separate cover and

forwarded out to Councillors.

Recommendation

That Council note the information in the Delivery Program as at the 30th June 2018.

Resolution

329/2018 That Council note the information in the Delivery Program as at the 30th June 2018.






Corporate Services Department Report

File No: F1.1

Report: 425/2018 Bank Reconciliation & Statement of Bank Balances

Responsible Officer: Leonie Brown, Manager Corporate Services

Bank Reconciliation for the period ending 31st July 2018

Balances as per Bank Statement $1,773,936.39

Plus: Deposit not shown $5,752.52

Less: Unpresented Cheques $5,773.66

Less: Unpresented Auto Pays

Balance as per Cash Book $1,773,915.25

Reconciled Ledger Accounts as at 31st July 2018

Fund or Account Current Balance Overdraft Statutory Limit

General $14,595,441.99 $200,000.00

Water $3,726,532.17

Sewer $1,362,958.10

Trust $119,576.33

Total Funds $19,804,508.59

Investments as at 31st July 2018

National Australia Bank $1,073,751.94 2.50 % 365 Days A1+



National Australia Bank $663,920.81 2.49 % 182 Days A1+













National Australia Bank $513,864.44 Flex

Total Investments $18,030,593.34

In accordance with Clause 212 of the Local Government Act (General) Regulation 2005 is

certified that the above investments have been made under Sec 625 of the Local Government

Act and Council’s Investment Policy.





Reconciliation at 31st July 2018

Balance as per cash book $1,773,915.25

Investments $18,030,593.34

Total, equalling Reconciled Ledger $19,804,508.59

Statement of Bank Balances as at 31st July 2018

Balance Transaction Balance

30th June 2018 31st July 2018

General Fund $15,735,138.66 -$1,139,696.67 $14,595,441.99

Water Fund $3,896,962.36 -$170,430.19 $3,726,532.17

Sewer Fund $1,557,986.39 -$195,028.29 $1,362,958.10

Trust Fund $129,145.30 -$9,568.97 $119,576.33

Investments -$20,707,694.88 $2,677,101.54 -$18,030,593.34

Totals $611,537.83 $1,162,377.42 $1,773,915.25

Balance of all Funds as at 30th June 2018 $611,537.83

Add Receipts for

(a) Rates $130,706.96

(b) Other Cash $1,179,948.59

Deduct payments for

(a) Paid since last meeting $2,825,379.67

(b) New Investment -$2,677,101.54

Balance as 31st July 2018 $1,773,915.25

Resolution

330/2018 That the Certificate of Reconciliation of the Cash Book for all funds of the Council and

the Statement of Bank Balances as at 31st July 2018 be noted.


Leonie Brown

Manager of Corporate Services





File No: F1.1

Report: 426/2018 Investment Report as at 31st July 2018


Introduction

Under the Local Government Act 1993 and Local Government (General) Regulation 2005, the

Responsible Accounting Officer is required to report on Council’s Investment portfolio on a

monthly basis.

Background

The report is submitted monthly to Council

Issues

Investments are in accordance with Division of Local Government Guidelines and Council’s

Investment Policy

Statutory obligations are being met

Councillors roles as resource allocators and policy directors are satisfied

Assessment

1. Legal Implications Including Directives and Guidelines

Local Government Act 1993

Local Government (General) Regulation 2005

The management of Council’s investments is delegated by the General Manager to the

Manager Corporate Services.

2. Financial Implications/Consideration

The 2018/19 Budget estimates the total investment revenue as $295,000 which represents an

estimated return of 2.3%. This revenue is split proportionally across General, Water and Sewer

Funds and changes on a monthly basis in accordance with cash flow requirements.

The market value of Council’s investments held as at 31st July 2018 is $$18,030,593.34.

Investment income earned as at 31st July 2018 is$22,898.46.

3. Policy Provisions – Council Policy and Procedure

Policy 1.8.10(v5) – Investment Policy adopted 22nd August 2016.

Ministerial Investment Order – 12th January 2011

4. Strategic Implications – Implications For Long Term Plans/Targets

Funds are invested in accordance with identified cash flow requirements





Investment Portfolio

Council’s current Investment Portfolio is as follows:-

Investments as at 31st July 2018

















National Australia Bank $513,864.44 Flex

Total Investments $18,030,593.34

Term Deposits

Percentage of Total Portfolio 2.37%

Average Investment Yield 100%

Discussions/Comments

The Investment portfolio decreased by $2,677,101.54 during the period.

The investment portfolio is invested in term deposits with the National Australia Bank. The

investment portfolio is regularly reviewed in order to maximise investment performance and

minimise risk.

The Government Guarantee on Investments up to $1 million dollars has now expired and the

new cap of $250,000 has replaced the scheme.

Certification – Responsible Accounting Officer

I hereby certify that the investments listed in the attached report have been made in accordance

with Section 625 of the Local Government Act 1993, clause 212 of the Local Government

(General) Regulation 2005 and Council’s Investment Policy.

Resolution

331/2018

1. That the report regarding Council’s Investment Portfolio as at 31sy July 2018 be received and

noted.

2. That the Certificate of the Responsible Accounting Officer be noted and the report adopted.






File No: F1.4.6

Report:427/2018 Financial Statements – 30th June 2018


Background

Local Government Act 1993 (LGA)

(1) A Council must prepare financial reports for each year, and must refer them for audit as

soon as practicable (having regard to the requirements of section 416 (1)) after the end of that

year.

Note. Under section 416 (1), a Council's financial reports for a year must be prepared and

audited within 4 months after the end of the year concerned, and under section 428 (2) (a) the

audited financial report must be included in the Council’s annual report. [Section 413, LGA]

Time for preparation and auditing of financial reports

A Council's financial reports for a year must be prepared and audited within the period of four

(4) months after the end of that year. [Section 416, LGA]

Public notice to be given of presentation of financial reports

(1) As soon as practicable after a Council receives a copy of the auditor's reports:-

(a) Council must fix a date for the meeting at which it proposes to present its audited

financial reports, together with the auditor's reports, to the public, and

(b) Council must give public notice of the date so fixed.

(2)The date fixed for the meeting must be at least 7 days after the date on which the notice is

given, but not more than 5 weeks after the auditor's reports are given to the Council.

Note. Unless an extension is granted under section 416, the meeting must be held on or before

5 December after the end of the year to which the reports relate.

(3) The public notice must include:-

(a) a statement that the business of the meeting will include the presentation of the audited

financial reports and the auditor's reports, and

(b) a summary, in the approved form, of the financial reports, and

(c) a statement to the effect that any person may, in accordance with section 420, make

submissions (within the time provided by that section and specified in the statement) to

the Council with respect to the Council's audited financial reports or with respect to the

auditor's reports.

(4) Copies of the Council's audited financial reports, together with the auditor's reports, must be

kept available at the office of the Council for inspection by members of the public on and from

the date on which public notice of the holding of the meeting is given and until the day after

the meeting (or any postponement of the meeting). [Section 418, LGA]

Presentation of the Council's financial reports

(1) A Council must present its audited financial reports, together with the auditor's reports, at a

meeting of the Council held on the date fixed for the meeting. [Section 419, LGA]






Operational Plan and Budget 2017/2018

Legal and Regulatory Compliance

Local Government Act 1993 – Section 413

Local Government Code of Accounting Practice and Financial Reporting – April 2018.

Risk Management Issues

Compliance with legislative and regulatory obligations

Internal/External Consultation

NSW Audit Office – Client Service Plan

Resolution

332/2018

1. That Council refer the Financial Reports as at 30th June 2018 for Audit.

2. That the necessary elected members and staff be authorised to sign the Statement by

Council on the Financial Reports for the year ending 30th June 2018

3. That the Financial Reports and Audit Report be formally presented to Council at the next

available Council meeting after the Audit and Financial Reports are received and notice has

been given in accordance with the provisions of Section 419 of the Local Government Act

1993.


File No: F1.4.6

Report: 429/2018 Financial Assistance Grant


Background

The Council is in receipt of correspondence from the Local Government Grants Commission

providing information to councils about the way it calculates financial assistance grants (FAGs).

This information also provides the Council’s 2018-2019 estimated FAG entitlement.

Council estimated a total of $5,513,873 for the Financial Assistance Grant component of the

2018-2019 year the estimation provided by the Local Government Grants Commission shows a

further $266,677 may be provided to Council.

Discussion/Comment

The 2018-2019 payments are made up of the entitlement for 2018-2019 less an advanced

payment made to Council in June and less an amount for overpayment that occurred in 2017-

2018.

The overpayment will result of CPI and Population adjustments





As part of the May budget the Australian Government announced that it would bring forward

the first and second quarterly payments of the 2018-2019 Local Government Financial

Assistance Grants. Council received payment of $2,861,321.

Total estimated payment of financial assistance grant to be received in 2018-2019 will be

$2,920,101. This payment will be paid in four equal payments of $730,025.25 in August,

November, February and May.

Correspondence received from the Local Government Grants Commission is included as an

attachment to the business paper.

Financial Implications/Consideration

The estimated additional funds from the financial assistance grant include $199,697 for the

general purpose component of the grant and $66,980 for the local roads component of the

grant bringing the total increase for 2018-2019 to $266,677.

Conclusion

Management are of the view that the additional funds be contributed to an asset renewal

reserve. This will ensure that funding is available for some of the provision of Councils

depreciation which is currently unfunded.

Resolution

333/2018 That Council notes the report detailing the Financial Assistance Grant

recommendation for 2018-2019 and that the additional funds received estimated to be

$266,667 be transferred to the Asset Renewal Reserve.






Précis of Correspondence

File No: C6.1- C12.5-L8.6-M2.2-T15.1

Report: 927/2018 National Roads and Transport Congress

Author: Conference Coordinators

Inviting Council to attend National Local Roads & Transport Congress will be held in Alice

Springs, Northern Territory, 20th - 22nd November 2018.

Recommendation:

For Council’s consideration

Resolution

334/2018 That the Mayor and the General Manager or his nominee attend the National Roads

& Transport Congress which will be held in Alice Springs, 20th – 22nd November 2018.

Moved Cr Barton Seconded Cr Cole Carried

File No: T6.1- C12.5

Report: 928/2018 Tree removal Advertisement – Anson Street Bourke

Author: Ian Cole – Secretary, Bourke Christian Church

Mr Cole is advising that member of the Bourke Christian Church are surprised and disappointed

that Council would consider removing the Queensland Fig trees on the traffic island in the front

of their Church.

Recommendation:

For Councillors consideration

Cr Ford left the meeting at 11.36am

Motion

That Council note the report and that we have a current tree policy that is in place


Amendment

That Council note the report and that the current tree policy be revoked

Moved Cr Thompson Seconded Cr Cole Lost

Amendment was put and was lost.

Motion was then put and carried





Resolution

335/2018 That Council note the report and that Council have a current tree policy that is in

place.


Cr Ford returned to the meeting 11.46am

File No: A9.1-D5.2-C12.5

Report: 929/2018 Outback Archie’s Prizemoney

Author: Eliza Walters, Communications & Projects Officer – Outback Arts

Requesting $500; additional to Bourke Shire Council’s membership to assist with the Outback

Archie’s Prizemoney for this years’ exhibition.

Recommendation:

For Council’s consideration

Resolution

336/2018 That Council we provide $500.00 to the Outback Arts to assist in the provision of

prize money for this years’ Outback Archies.

Moved Cr Thompson Seconded Cr Stutsel Carried





Corner Tarcoon & Anson Streets

PO Box 75 Bourke NSW 2840 Phone: 0429 722 857

13rd August 2018

Mr Ross Earl General Manager

Bourke Shire Council [email protected]

Dear Mr Earl

Re: Tree removal advertisement, Western Herald 12 July 2018 I refer to your advertisement in The Western Herald regarding the possible “removal of

Queensland Figs” from two locations in Bourke, including in the traffic island in front of our church.

Members of the Bourke Christian Church are surprised and disappointed that Council would want to take these trees out.

These trees have always provided a great degree of beauty and amenity for people attending our church, and for the nearby residents. We are unaware of any complaint about these trees.

Our members, our children and grandchildren have grown up with these trees almost completely encircling the church building, providing and attractive setting and protection

from the climate.

We would be very disappointed to see them removed. We are also unaware of any damage that the trees are doing to private property or to

council roads and footpaths, and your advertisement does not refer to any down side of the trees in this location.

Our members feel that as we live in such a hot, dry climate, any big beautiful shade trees like these should be retained if possible.

We are also aware that other councils have used alternative management systems to retain these trees whilst protecting against any property damage or inconvenience. We oppose the removal of these trees, and respectfully request that council consider other

alternatives to removal, including management of these trees to prevent root damage to any property.

Yours sincerely

Ian Cole Secretary

http://t.signauxsept.com/e1t/c/5/f18dQhb0S7lC8dDMPbW2n0x6l2B9nMJW7t5XX48r56S8W4Y8-Bd3Mq94vVdDPP256dGl1f71KpMx02?t=http%3a%2f%2fwww.bourkechristianchurch.com.au%2f&si=4757317826904064&pi=7f9ea8e2-ebfd-46b3-bea5-3e8bce6f29e6

http://t.signauxsept.com/e1t/c/5/f18dQhb0S7lC8dDMPbW2n0x6l2B9nMJW7t5XX48r56S8W4Y8-Bd3Mq94vVdDPP256dGl1f71KpMx02?t=http%3a%2f%2fwww.bourkechristianchurch.com.au%2f&si=4757317826904064&pi=7f9ea8e2-ebfd-46b3-bea5-3e8bce6f29e6





Bourke Shire Council

Activity Reports

Monday, 27th August 2018





Engineering Services Activity Report

File No: E7.1

Report: 108/2018 Works Completed

Responsible Officer: Christopher Morrall - Roads Supervisor

The following information outlines works completed from the 19th July – 13th August 2018 inclusive.

1. NORTH SECTOR – Denis Tiffen, Team Leader

Location Work Carried Out

MR 404 Hungerford Road Grading Completed

MR 404 Hungerford Road Re Sheeting completed Walkdens Plain

RLR 1 Dunsandle Grading Completed

RLR 4 Bundy Road Grading Completed

RLR 31 Wiree Road Grading Completed

RLR 36 Nala Road Grading Completed

RLR 30 Eureka Road Grading Commenced

RLR 18 Myroolia Road Grading Completed

RLR 20 Wampra Road Grading Commenced

2. SOUTHWEST SECTOR - John Reed, Team Leader


RLR 10 Tooralé Road Grading Completed

MR 68 South Louth Road Grading Completed

MR 404 Hungerford Road Youngerina Hill Sealing Works Completed

RLR 16 River Road Grading Completed

RLR 22 Parkdale Road Grading Completed

RLR 40 Long Meadows Road Grading Completed

RLR 41 Weir Road Grading Completed

RLR 47 Polygonum Road Grading Completed

3. TRANSPORT SECTOR - Jack Wielinga, Team Leader


MR 404 Hungerford Road Walkdens Plain Re Sheeting Completed

MR 404 Hungerford Road Youngerina Hill Sealing Works Completed

4 BITUMEN SECTOR - John Bartley, Team Leader


Bourke Township Patching undertaken

Regional roads Patching undertaken

State Highways Patching undertaken





1. 5.PARKS & GARDENS – Terry Rankmore, Team Leader


General All parks & sporting grounds gardens, regular mowing & maintenance carried

out

Sporting grounds facilities cleaned & maintained

Public toilets cleaned & maintained

General graffiti removal carried out on Council facilities

Small Plant Maintenance & service carried out on all ground plant

Works Requests Actioned & ongoing

1 Tudor St General maintenance carried out

Wharf General maintenance carried out

Grounds prepared for bootcamp-8 week challenge

Prepare grounds for Saturday Market Day

Renshaw Complex Grounds, facilities cleaned & maintained

Prepare grounds for pony club

Coolican Oval General maintenance carried out

Prepare grounds for Junior Soccer

Prepare grounds for Junior Rugby Union Training

Davidson Oval General maintenance

Prepare grounds for Senior Rugby Union Training and Game Day

Prepare grounds for Junior & Senior Rugby League Training and Game Day

Prepare grounds for Rugby League Grand Final

Prepare grounds for Junior Rugby League

Central Park Skate Park - regular mowing & maintenance carried out, graffiti removal

Prepare ground for Mobile Playgroup

Grounds prepared for boot camp - 8 week challenge

Villages Mow grounds, facilities cleaned & maintained

Prepare grounds for Louth Races

Airport Mowed airstrip

Training Nil





2. 6.TOWN SERVICES – Troy Hayman, Team Leader


Work Requests Actioned & ongoing

Weekly sand footpaths

Weekly Town mowing

Monthly Requests Actioned

Cemetery Prepared graves: 12th and 26th July 2018

Rest Areas Weekly rubbish removal & cleaning along road side

Mow & poison Sydney Road rest areas

Staff Training Nil

General Erect 2 x shelters at Jandra site North Bourke

Cover oil spill near Keg’s butchery with sand

Pump water out of new pump station Syd Road

Crusher dust for water break

Relieving of garbage truck weekly ongoing

Sand footpaths weekly

Town mowing weekly

Town tree pruning of footpaths in progress

Town street corner poisoning ongoing

Cleaning of gutter corners ongoing

Take tanks out to Yandaroo camp ground

Take out light poles to Yandaroo camp grounds

Clean lane way behind Diggers

Replace give way sign at Enngonia near Police Station

Yandaroo dig holes for lights

Cold mix drive way old Pre-school Hope Street

Truck repairs Dubbo

Remove car from Mertin Street

Fix trip hazard footpath newsagency

Roller gravel new smoko room depot

Remove tree limb golf club car park

Truck with plumbers water break

Cold mix hole at wharf top of stairs

Pick up rubbish lane way hope and Anson Street

Cold mix trip hazard in kerb and guttering in Darling street the whole Street

needs replacing whole Street

Pull out kerb and guttering at Public School for contractor

Cold mix bridge approaches Louth Road

Sundry Debtors 4950-2650- 1367 Aggregate

4950-2650- 1368 Aggregate

4950-2650- 1369 Crane

4950-2650- 1370 Cherry Picker

4950-2650- 1371 Crane





7. WORKSHOP – Aaron Coyne, Tradesman Plant Mechanic

Plant

No

Rego Description Work Carried Out

140 AK24LO Caterpillar 12H New circle motor assembly fitted, replaced batteries

237 N-77487 Holmwood

Highgate

Changed tyre, Removed blown hydraulic hose and replaced with

new hose

161 YGU33D Mazda BT 50 20,000km service, oil fuel and air filter changed, toped up with

coolant

113 Fuel Pod Trailer Rewire pump

218 BR67WH 2012 Hino Rewired camera, fixed 2 broken wires

12 BM99KO 2011 Toyota Oil and filter, checked gearbox and diff, added coolant

33 YII01E Mazda BT 50 15,000km service, fuel oil and air filter changed

50 CL16AC Kenworth Put 4 new shocks on

98 P-95816 Box Trailer Replaced both wheel bearings, put new mudflaps on

57 CC20UJ 2015 Hino Repaired oil leak, replaced ram

137 DH91BK Volvo G940 1000hr service, new hose on lift arm. New parts in circle

150 BV55RE Caterpillar 12M Service carried out, replaced broken flashing light, replaced grease

nipples

205 N-92534 Sykes 6” Pump Put new spring pack in and bolt up, fit new springs to trailer

21 CQ29KZ Mazda CX 5 5,000km service

510 73228-D Smooth Drum

Roller

Tightened up bolts in door

112 Y-73255 Fuel trailer Took motor out of trailer and bring back to town, replaced fuel

nozzle

60 AV25YJ Freightliner

Columbia

530,000km service, driving lights fixed, trailer connection fitted

9008 19478-C Flat Drum Roller Repaired by GMS

30 CF76DI Nissan Navara 20,000km service

34 BPV02A Mazda BT 50 125,000km service, fixed muffler and put new shackle rubbers in ,

repaired exhaust

144 AH13CI Franna 13,250hr service

172 CL38AZ Isuzu 1500 FXY 35,000km service, sat phone installed, removed stone from breaks,

fitted phone cable

32 BM39KN Isuzu NPR 400 120,000km service, fuel dash light repaired

422 Toyota Forklift 1st service and checks carried out





8. Water & Wastewater – Shane Hopley, Team Leader

Water Supply Planned Maintenance-November

28 Wortumertie Street Sewer Choke

15 short Street Sewer Choke

16 Darling Street Sewer Choke

10 Wilson Street Sewer Choke

1 Warrego Street Sewer Choke

143 Meadows Road Sewer Choke

12 Moculta Street Sewer Choke

6 Glen Street Sewer Choke

11 Hope Street Sewer Choke

1 Tudor Street Sewer Choke

10 Oxley Street Sewer Choke

13 Sturt Street Sewer Choke

20 Harris Street Sewer Choke



15 Mitchell Street Sewer Choke

11 Warraweena Street Sewer Choke

103 Oxley Street Sewer Choke



Alice Edwards Village

Cottage 4,14, 16 and 17

Sewer Choke

Fords Bridge Sewer choke, Dug sewer line, repaired pipe and cleared choke

77 Hope Street Sewer Choke, Dug sewer boundary and cleared choke

25 Moculta Street Replace man hole lid

12 Darling Street Replace hot water system

6 Glen Street Replace leaking taps in shower

North Bourke Toilets Connect sewer to septic

45 Tudor Street Repair 25mm raw water service

40 Short Street Repair 25mm raw water service

42 Hope Street Repair 25mm raw water service

9 Sturt Street Repair leaking 20mm filtered water service

2 Moculta Street Repair leaking 20mm filtered water service

91 Mertin Street Repair leaking 20mm filtered water service

44 Wortumertie Street Repair leaking 20mm filtered water service

14 Glen Street Repair leaking 20mm filtered water service

Cemetery Repairleaking50mm poly line

44 Mertin Street Repair 25mm raw water service

Rotary Park Repair leaking toilet

Sypris Bore Replace 50mm poly between bore and ground tank

15 Green Street Low raw water pressure blow and clear





North Bourke Filtered

Pump Station

Replace check valves in pumps

Alice Edwards Village Replace guide in sewer pump station

41 Short Street Dug sewer main and cleared choke

High Street Dug 25mm Service filtered water and repair

18 Meek Street Dug 100mm raw water main and repair main

Louth Dug 100mm raw water main and repair main

45 Moculta Street Dug 100mm raw water main and repair main

14 Richard Street Dug 100mm raw water main and repair main

25 Anson Street Dug 100mm raw water main and repair main

42 Hope Street Dug 100mm raw water main and repair main

Parkdale Dug 100mm filtered water main, replace 20mm service

36 Wortumertie Street Dug 100mm filtered water main, replace 20mm service

7 Richard Street Dug 100mm filtered water main, replace 20mm service

81 Mitchell Street Dug 100mm filtered water main, replace 20mm service

JB Renshaw Sporting

Complex

Dug 100mm filtered water main, replace 20mm service

Wanaaring Dug 100mm Bore water main, repaired 20mm service

7 Charles Street Dug 150mm filtered water main repair 20mm services

18 Meek Street Dug 100mm raw water main, repaired 25mm service

5 Wilson Street Dug 100mm raw water main, repaired 25mm service

3 Charles Street Dug 150mm filtered water main and repaired main

Alice Edwards Village Routine Maintenance & Monitoring as per ACP Management Plan

Clara Hart Village Routine Maintenance & Monitoring as per ACP Management Plan

This is the Minutes of the Ordinary Meeting of Bourke Shire Council held in the Tennis Shed at Bloxham Street Louth NSW 2840 on Monday, 27th August 2018 at 9.08am

This is page 65 of 91 of the Minutes the Ordinary Meeting of Bourke Shire Council held in the Tennis Shed at Bloxham Street Louth NSW 2840 on Monday, 27th August 2018 at 9.08am

Sewerage Treatment Plant EPA Licence Compliance

Record of Effluent Analysis

Pollutant Unit Of

Measure

Licence 100

Percentile

Concentration

Limit

JAN

2018

Test

FEB

2018

Test

MAR

2018

Test

APR

2018

Test

JUN

2018

Test

JUL

2018

Test

Aug

2018

Test

Sept

2018

Test

Oct

2018

Test

Nov

2018

Test

Dec

2018

Test

Oil & Grease mg/L 10 3 2 4 <2 10 3

pH 6.5-8.5 9.2 9.07 9.17 8.84 9.01 9.19

Nitrogen (total) mg/L 15 15.4 17.1 25 11.2 6.6 9.5

Phosphorus (total) mg/L 10 1.8 2.5 2.4 2.8 <0.05 2.4

Total suspended

solids mg/L 20 134 178 172 140 78 78

Biochemical oxygen

demand mg/L 15 18 28 32 20 23 32

Council notes the provisions of clause L2.5 (a) and (b) of its licence conditions of a chlorophyll exemption due algal growth, which also exempts the

above exceedances.

Rainfall in Bourke for July 2018 was 0.2 mm

Hottest day for July 2018 was 27.7 degrees

Coldest day for July 2018 was -2.8 degrees

Resolution

337/2018 That Council note the information in the Engineering Services Department Activity Reports as presented to Council on Monday, 27th August

2018.




This is page 66 of 91 of the Minutes of the Ordinary Meeting of Bourke Shire Council held in the Tennis Shed at Bloxham Street Louth NSW

2840 on Monday, 27th August 2018 at 9.08am

Activity Report for the Environmental Services Department

File No: D3.2

Report: 208/2018 Developments Approved Report

Author: Carolyn Crain, Development Assessment Officer


Delegated

Authority or

Council

Consent

Type &

Consent No.

Subject Land Nature of Development

Delegated DA

2018/0022

Lot A, DP 413660

59 Darling Street, Bourke

Construction of attached

Deck

Delegated CDC

2019/0001

Lot 4085, DP 766590

Summerville Station, Bourke

Installation of in ground

Swimming Pool

Delegated DA

2019/0002

Lot 7, Section 89, DP 758144

1 Bloxham Street, Bourke

Construction of Residential

Garage

Total value of Approved works for July 2018 = $86,000

No. of Development Application Approvals for July 2018 = 2

No. of Complying Development Application Approvals for July 2018 = 1

File No: A11.1.1

Report: 208/2018 Building Services Report

Author: Paul Faulkner, Environmental Coordinator



Work Requests Actioned and ongoing

Risk Assessments Completed with every job

Training Nil

Office Monthly check and test Emergency Generator

Cemetery General maintenance – watering ,mowing and fill in holes

trim and remove trees and poisoning

Buildings Repair ceiling – 58 Oxley St

Repair walls – Medical centre

Paint lounge, kitchen and front verandah – Airport house

Install 2 x A/C units, replace hot water unit and adjust doors and locks

– 1-3 Short St

Yandaroo Set up Yandaroo base camp

Grants Install new LED playing lights and commenced upgrade of canteen –

Davidson Oval

Install new LED training lights and poles – Cooling Oval

Install toilets, deck, ramp and deck roof – North Bourke



This is page 67 of 91 of the Minutes of the Ordinary Meeting of Bourke Shire Council in the Tennis Shed at Bloxham Street Louth NSW 2840 on


File No: A8.1

Report: 208/2018 Animal Control/Environmental Issues Report


Bourke Shire Council Holding Facility Dogs Cats

Animals in Pound beginning of Month 5 0

Seized 6 16

Surrendered 7 0

Dumped 0 0

Total 18 16

Euthanized 3 16

Returned to Owner 1 0

Released from Pound 3 0

Re-housed 5 0

Died in Pound 0 0

Escaped from Pound 0 0

Animals Remaining at End of Month 6 0

Total 18 16

Micro-chip Implantations 3 0

Infringement Notices 0 0

Wandering Stock 0

Stock Rested in Stock Yards 424

Shopping Trolley Impounded 0

Attended complaints in regards to dogs causing trouble to the general public

Ongoing patrols of the township enforcing the Companion Animal Act

Water sampling for the township, villages and Darling river

Patrols of Councils Reserve’s

Resolution

338/2018 That the information in the Environmental Services Activity Report as presented to

Council on Monday, 27th August 2018 be received and noted.






General Manager’s Activity Report

File No: G2.1

Report: 308/2017 “From the GM’s Desk”


9th August 2018

On Wednesday, 25th July 2018 the Inaugural Board Meeting of the Far North West Joint

Organisation (FNWJO) was held in Bourke. The FNWJO consists of Bourke, Cobar and Walgett.

Mayor Lillian Brady was elected to the position of Chair and General Manager of Cobar Shire

Council Peter Vlatko will act as the Executive Officer for the interim period until a permanent

Executive Officer is appointed.

Work has officially commenced with the board identifying key priorities. These priorities include

air services, health, drought support, infrastructure funding and education. The Executive Officer

will be writing to all three (3) Councils requesting a list of their strategic priorities that they would

like the board to focus on. This list may grow from those responses.

There seems to be no significant rainfall predicted for the far northwest area of New South

Wales and little relief for the farming fraternity in sight with many already experiencing a severe

shortage of water and feed.

The weir ceased to flow on Monday, when the depth drops to 3.95 meters, residents of Bourke

and North Bourke are advised that that due to no imminent inflow into the weir pool Bourke

and North Bourke will commence Level 1 water restrictions effective from midday today,

Thursday, 9th August 2018.

Fortunately, there is only a limited need for water on town gardens at this time of the year,

minimising the demand on extractions.

All roads lead to Louth this week and next weekend, to share in the activities for the 60th Louth

race meeting. Whilst an enormous amount of work has been done by the enthusiastic

dedicated committee, Council has been contributing by mowing the public areas in the village,

and checking the general services provided. Council roads to Louth have also received

attention with grading, not helped due to the lack of soil moisture.

My congratulations are extended to the Bourke Warriors, Grand Final victors and to the support

personnel and club for their deserved, hard fought victory on Saturday. After all the hard yards

throughout the season it is a pity there has to be one winner, but a triumph when you are in

that team.





Long serving employee Peter (Boogs) Robinson worked his last shift with Council in early July

taking annual leave until last Friday when he officially resigned, Peter was given a farewell

morning tea by his workmates. Boogs clocked up 25 years of service with Council and for much

of that time he started in the early hours of the morning on the rubbish truck.

I would like to join with the Councillors and staff in offering congratulations and thank you to

Boogs for his service and wish Peter and Leanne all the best for the future.

Spare a thought for Mayor, Cr Barry Hollman who has had a busy week. Last Monday the 30th

July Barry attended a meeting held by the Premier, the Hon. Gladys Berejiklian, MP and the

Deputy Premier the Hon. John Barilaro in Bathurst. This meeting was to officially launch the 20-

year Economic Vision for Regional NSW.

On Thursday the 2nd August the Mayor attended a meeting in Dubbo to meet the Board of

Destination NSW Board and Destination Country & Outback Board members.

On Monday, 6th August, this week I travelled with the Mayor to Cobar to attend the half yearly

meeting of the Western Divisions of Councils.

The next Ordinary Meeting of Bourke Shire Council will be held on Monday 27th August 2018

commencing at 9.00am at Louth. At the February 2018 meeting of Council it was resolved to

take at least one Council meeting per year to one of the villages. The first meeting to be held in

Louth is an ideal way of demonstrating just how Council works and provides an insight into the

workings of Government at a grass roots level.

A Public Forum will be held at 10.00am. Whilst not essential, people wishing to speak at the

public forum are encouraged to contact Kai Howard-Oakman, so that if necessary, background

information may be researched on the issue on which they wish to speak.

Items for possible inclusion in the business paper should be with Council no later than Friday

17th August 2018.

I would encourage all residents to try and keep the nature strips adjacent to their property neat

and tidy as it certainly enhances the appearance of the town and it is said that “first impressions

count’.

Many visitors to town comment and are impressed by the green parks and cleanliness of the

streets and anything that can be done to provide an ongoing improvement to that image is

welcomed.





Council has issued its rates notice for the 2018/2019 rating year and would like to make

residents aware of the following.

Notices were issued mid-July

To improve efficiency Council for the first time used an external mailing house for

printing and posting

Council is now able to provide an email copy of rates notices. A flyer detailing this was

included with the annual notice. Please return the bottom section of your rate notice with

your email address to Council if you would like to take advantage of the new service.

You can also email [email protected] with your email details, please

attention the email to the Revenue Officer.

Due dates will be as follows:-

Instalment Due Date

Instalment 1 31/08/2018




It is Council’s policy to send overdue notices approximately 14 days after the due date.

It is Council’s policy to then refer the matter to an external debt collection agency if the

overdue amounts remain unpaid and no contact has been made regarding the

establishment of suitable arrangements for payment including a payment plan. Legal

action may follow without further notice. The cost of legal action is borne by the

ratepayer so it is important to keep in contact with Council.

Legal action is only instituted as a last resort.

Please contact Council if you are having difficulty paying rates on time.

Fran Carter is the new Manager of Tourism and Events at Council. Fran is no stranger to this

role, in a previous life Fran was the Manager of Tourism and Economic Development at

Brewarrina Shire Council.

Fran’s first day with Bourke Shire was Wednesday, 25th July 2018. Fran has settled in well and as

time allows she will be out and about to meet stakeholders within the local tourism sector. Last

week Fran attended the Kidman Way meeting held in Hillston. This meeting was to reactivate

the Kidman Way Committee with a number of previous members having moved on.

The upgrade and beautification of the main street has started well, utilising local trades, with

additional teams to be added in the near future.

Garden beds have been constructed at the corner of Oxley and Sturt Streets, with the plan to

move over to the newsagent side of the street during the next week.

In the coming weeks Oxley Street between Richard and Sturt Street will become one-way. The

community will be advised once the final date is confirmed by advertising on the local radio

mailto:[email protected]





stations and in the Western Herald. Once the date is set it is proposed to close the section to

the public on the Saturday at lunch time reopening once all changes have been implemented

and signage installed.

Please make sure that you look out and listen for public announcements in the Western Herald,

on 2WEB and 2CUZ FM for changes and dates when this will be taking place.

The library has received funding from the State Library of NSW under the Infrastructure Grants

program to install RFID (Radio-Frequency Identification) technology. The hardware has now

been installed, with new security gates and a self-loan station in place.

Library staff are currently tagging every item in the library with new RFID tags. Once this is

completed, patrons will be able to check out their own items at the self-loans station. It will also

allow staff to keep track of stock more efficiently and effectively. A stocktake unit will also be

arriving soon, and this will make the stocktake process much faster. We are aiming to have the

tagging completed within one (1) month, to get the system up and running as quickly as

possible.

If anyone has any questions or would like to see our new technology, call in to the library and

staff will be happy to help you.

The Far West Algal Coordinating Committee released their latest report last Friday, with the

following areas within or adjacent to Bourke Shire subject to an alert. There are no red algae

alerts in the Far-West.

River Location Alert

Darling (mid-section) Louth to Trevallyn Amber Alert

Bogan River Gongolgon Amber Alert

Barwon River Brewarrina Green Alert

An explanation of what the respective alerts mean is on the Water NSW Website

www.waternsw.com.au/water-quality/algae

Stock and domestic water users in Amber Alert areas should be on the lookout for surface

scums and consider alternate water sources if available.

Quote of the week!

‘There cannot be a crisis next week. My schedule is already full’.

Henry Kissinger

http://www.waternsw.com.au/water-quality/algae





16th August 2018

Annette and I have just returned from a visit to see our daughter, son-in-law and two (2)

grandchildren who live in Gatineau in Canada. Gatineau is part of the province of Quebec which

is French speaking province and is just across the river from city of Ottawa which is the capital

city of Canada.

It was good to catch up and spend a little bit of time with our two (2) grandchildren whom we

only see every couple of years although we do Skype reasonably regularly despite the 14 hour

time difference which can make the coordination of calls a little tricky at times.

Whilst in Canada we attended the North American Highland games at a little town called

Maxville whose small population of around 700 swells to over twenty five thousand for the day

as it hosts the Glengarry Games as they are known.

The finale of the games was a performance of the mass bands which included 1449 pipers and

drummers and the event was certainly worthy of its reputation as one of the largest and best

highland games in the world.

The Far North West Joint Organisation (FNWJO) is up and running and The Chair Councillor

Lillian Brady of Cobar and the interim Executive Officer Peter Vlatko also of Cobar are busily

trying to get some of the initial administrative tasks completed.

The Board has identified a number of key priorities and these include air services, health,

drought support, infrastructure funding and education. The Executive Officer will be writing to

all three (3) Councils requesting a list of their strategic priorities that they would like the board to

focus.

At this stage there has been no indication as to whether Coonamble’s request to join the Far

North West Joint Organisation of Councils will be approved. The application by Coonamble was

endorsed by the members of the JO but needs to be approved by the Minister for Local

Government.

A meeting of the Regional Network of Joint Organisations of Councils in New South Wales is

being hosted by the NSW Government and will be attended by the Chairs and Executive officers

of the various Joint Organisations of Councils throughout the State.

The Chairs will have a meeting with Local Government New South Wales Executive Officers on

the 15th August 2018.

The Executive Officers and the Chairs will then meet on the 16th August 2018 at Parliament

House.

Those attending the meetings will have the opportunity to discuss contemporary issues

impacting on the areas covered by the Joint Organisations, with the Premier, the Hon Gladys

Berejiklian MP, Deputy Premier, the Hon. John Barilaro, MP and the Minister for Local





Government, the Hon. Gabrielle Upton, MP plus a number of other MPs and MLC plus a

number of other MPs and MLC together with Senior Public Servants from both the Office of

Local Government and the Department of Premier and Cabinet.

The next meeting of the FNWJO will be held in Bourke on the 6th September 2018 and this will

be the opportunity for the member Councils to commence to shape the organisation.

The Annual General Meeting of the Orana Regional Organisation of Councils (OROC) will be

held in Coonamble on 7th September 2018.

The ongoing role of OROC will be discussed with the majority of the member Councils now also

members of a Joint Organisation of Council and some of the functions may overlap.

OROC has been a very successful organisation on many fronts and its activities have played an

important role for all member Councils both from the ability to negotiate group purchasing

arrangements and undertaking joint advocacy on a number of issues.

OROC has also effectively convened a number of professional interest groups including the

Human Resources group which has been instrumental in assisting in the professional

development of the employees of member Councils and in particular those from the smaller

Councils. The group is also instrumental in fostering an increased level of networking and peer

support amongst its members.

The secretariat function of OROC is currently being undertaken by Dubbo Regional Council.

NSW Government and the National Heavy Vehicle Regulator (NHVR) announced the

introduction of the NSW Class 3 Drought Assistance Dimension Exemption Notice will allow

eligible vehicles transporting hay in NSW to travel under notice and without a permit.

Heavy vehicles, including B-doubles up to 26 metres long, 2.83 metres wide on all approved

roads and up to 4.6 metres high on the approved 4.6 metre high network will not require a

permit to carry hay.

The government has also announced that on a case-by-case basis, it will allow access permits

for road trains on roads currently not approved.

Just a reminder to residents of Bourke and North Bourke that Level 1 Water Restrictions, came

into effect on midday Thursday, 9th August 2018.

The likelihood of rain in the short term is not encouraging and it is likely that restrictions will be

with us for some time. We all should recognise the fact that water is a scarce resource and

should be used sparingly.





The 60th Annual Louth Race Meeting from all reports was a huge success, with a large crowd in

attendance with estimates provided being around the 6,000 people mark. There were good

numbers in each of the races with trainers from a very wide area bringing their horses to Louth

to try and win some of the excellent price money on offer.

The Louth Race Meeting continues to enhance its reputation as one of the most iconic race

meetings in New South Wales with many attendees returning year after year and it is a credit to

the small community of Louth that they can put together the manpower necessary to stage the

event.

While the race meeting is held on the Saturday, the visitors started to arrive well before race day

with some people coming up to a week before and staying on after the races. There were very

good attendances at the Louth School Fete and the Calcutta held on the Friday prior to the

races.

Congratulations to the Committee of the Louth Race Turf Club ably led by President, Jim

Strachan and Secretary Annabelle Strachan on an excellent event.

The next race meeting in the area will be held at Enngonia on the 15th September 2018 and if

the previous years can be used as a guide will be an excellent day out, so mark it in your diary.

The dry weather has caused a number of difficulties for Council’s road maintenance crews with

the lack of sub soil moisture making it difficult for any real effective grading to take place,

however, despite the difficulties the graders have been busy attempting to ensure that the roads

are kept to a reasonable standard and have done a good job under the conditions.

Despite the dry conditions I received positive comments on the road to Louth on the weekend

with the local travelling public generally aware of the difficulties being experienced in grading

works under such conditions and appreciative of the work undertaken.

At the February 2018 meeting of Council it was resolved to take at least one Council meeting

per year to one of the villages.

As a result the next Ordinary Meeting of Bourke Shire Council will be held on Monday, 27th

August 2018 commencing at 9.00am in the Tennis Shed at Louth.


public forum are encouraged to contact Kai Howard-Oakman, so that if necessary, background

information may be researched on the issue on which they wish to speak.

Councillors will no doubt take the opportunity to undertake an inspection of the facilities in and

around the Louth area.





Arrangements are progressing in relation to the 2019 Western Division Conference to be held in

Bourke on the 24th 25th and 26th February 2019 and hosted by Bourke Shire Council. The

program is being put together early to ensure that a range of high quality of speakers is able to

be assembled to cover all issues relevant to Local Government.

The rate notices for 2018/2019 have been posted and the payment dates are detailed below

Instalment Due Date





Council understands that from time to time some people may have difficulty in meeting their

commitments in this regard and would ask that anyone in that situation contact Council’s

Revenue Officer so that a payment plan can be organised or suitable arrangements put in place.

The Bourke Public Library has undertaken a review of its book stock and as a result has a

number of books which have been identified as surplus to the needs of the library and as such

have been put up for sale. The Books are for sale for as low as 50 cents so is an ideal

opportunity to stock up.

The books are on display at the library and each of the library staff are happy to assist.

Next Wednesday, 22nd August 2018 sees the staging of the Ronnie Gibbs Sevens involving a

number of schools throughout the region and has been going now for over twenty years. Ron

Gibbs does a tremendous amount of work to bring the event together and manages to get the

support of a number of people within the Rugby League fraternity. There will be a fund raising

dinner on the Wednesday night where there will be raffles and an auction and I would

encourage anyone who is able to go along to what should be a great night and at the same

time raising funds for a very worthy project.

A Western Region “All of Emergency Services” Expo will be held in Bourke on Thursday, 23rd

August 2018 between 9.30am to 2.00pm at Davidson Oval. The Expo is being coordinated by

Fire & Rescue NSW Community Safety Coordinator, Susan Gibbs-Kelly.

The expo is a community event with a focus on emergency services working together in

regional NSW. The aim is to highlight the importance of safety in remote communities, explain

opportunities (including career paths) and to showcase to communities why it’s critical that all of

the emergency services work closely together. There will be three areas set up at the venue

with displays and interactive demonstrations.





As I have said on numerous occasions Bourke is indeed fortunate to have all its emergency

services working well together. This has been evidenced in both real situations plus the various

exercises which have been conducted to assist in training of the members of the various services

which included the need to understand the capabilities and resources that the other agencies

have to offer.

Regional Development Australia-Orana in conjunction with the Department of Industry-Small

Business under a program called Business Connect are conducting a Digital Bootcamp in Cobar

to assist in allowing small business owners get a better understanding of the introduction of

digital technology and the impact on their businesses.

All of us and our businesses are challenged by digital disruption and innovation. This seminar

will help you take these concepts head on. In six hours you will have a transformational

experience to the digital world.

Business Connect is a dedicated and personalised NSW Government program that provides

trusted advice to help you start or grow your small business.

Details

Date Tuesday 18th September 2018

Time 1:00pm – 7:00pm

Venue Cobar Bowling and Golf Club, Bloxham St Cobar,

Contact 1300 10 8880

Price $49

Register https://www.netstripes.com/bootcamp-cobar-rda

The new playground equipment should be installed in North Bourke early next week and will be

located at the North Bourke Oval and has been funded by the New South Wales Government’s

Building Stronger Regional Communities Fund.

The Playground equipment coupled with the associated landscaping and new toilet block will be

a welcome addition to North Bourke and will provide a great facility particularly for the younger

members of the community.

Mayor Councillor Barry Hollman and I will travel to Albury in October to attend the Annual

Conference of Local Government New South Wales. Bourke Shire Council has prepared four (4)

motions for consideration for submission to the conference which essentially provides a

platform for the development of policy on behalf of all members.

Quote of the week!

"A good friend is like a four-leaf clover; hard to find and lucky to have." — Irish Proverb

https://www.netstripes.com/bootcamp-cobar-rda





23rd August 2018

The revitalisation of the Commercial District of Bourke (CBD) is being undertaken primarily with

funding which has been provided by the Murray Darling Diversification Fund to assist those

communities adversely impacted by the Murray Darling Basin Plan.

Planning for the revitalisation works has been in process for a number of months.

The one way option which has been adopted provides the opportunity for the beautification

works to be undertaken with minimum disruption.

Work is progressing well and is being staged to minimise any disruption to business during the

construction phase.

Once completed the works will result in a significant beautification of the CBD and will provide

much needed shade and seating.

The project focuses on making the CBD a functional inviting and welcoming environment for

locals and visitors alike.

During a visit to Forbes on Sunday the Prime Minister of Australia, the Hon. Malcolm Turnbull,

MP announced a range of assistance that would be made available to farmers and communities

impacted by the drought.

The Coalition Government is extending the Drought Communities Programme with an

additional $75 million in further support for drought stricken communities announced as part of

the drought package.

Minister for Regional Development, Territories and Local Government, the Hon. Dr John

McVeigh, MP in providing details in relation to the funding said the funding would provide

immediate and short-term support for farmers and regional communities doing it tough.

The funding will provide flexibility for Councils to choose projects that will have the biggest

impact.

Examples of projects could include:

Employing local contractors to undertake repairs and maintenance

Upgrading or building new community facilities

Holding events and undertaking drought-relief activities

Carting potable water into communities for drinking and bathing

36 Councils in New South Wales will each receive $1 million dollars. Bourke Shire Council is one

of those Councils. Council is awaiting the receipt of further details in relation to the grant prior

to making a decision on projects that can be undertaken with the funding that is available.





Dr. McVeigh said that this is a terrible drought affecting the livelihoods and wellbeing of our

farmers and regional communities, particularly those in New South Wales and Queensland. This

fund will target those most seriously impacted by the drought.

Council received funding under the Fixing Country Roads Program to reconstruct several

sections of the Wanaaring Road and work is about to commence on the project:-

Construction on the Gumbalie section (1) was scheduled to commence on Monday, 20th

August 2018. This section of road is 12.79 km in length and is expected to be completed by

December 2018 at a cost of $4,110,000.00

Work on the Poison Point Section (2) is planned to start in March 2019 and completed by

July 2019 This section is 16.55 km in length at a cost of $4,650,000.00

Work on the Wongareena section (3) is planned to commence August 2019 and finish in

December 2019. This section is 7.02 km in length at a cost of $2,352,000.00

There has been considerable amount of preparatory work required before construction could

commence, including the undertaking of a Review of Environment Factors in relation to the

roads and gravel pits. The identification and crushing of gravel and establishment of a new bore

at Gumbalie to ensure that there is enough water to undertake the works, plus a base camp for

the construction crew has been established at Yandaroo Station. Facilities have been installed

for the construction crew who will be camping out.

Council has also secured some additional plant as in addition to these works, Council will be

continuing with its normal works programme including work done for the Roads and Maritime

Services and Work under the Roads to Recovery funding.

The total cost of all projects is $11,112,000.00 and Bourke Shire Council is very appreciative to

the State Government for providing the funding required.

The work will be completed by Council staff with these resources supplemented by contractors if

required.

The Annual General Meeting of the Orana Regional Organisation of Councils (OROC) will be

held in Coonamble on 7th September 2018.

Mayor, Councillor Barry Hollman is currently the Deputy Chair of OROC, whilst I am Chair of the

General Managers Advisory Committee (GMAC) of OROC.

The establishment of Joint Organisations of Councils (JOs) has meant that the need for Regional

Organisations (ROCs) has been brought into question with some seeing the retention of ROCs

as a duplication of the services to be provided by JOs.

Just a reminder to residents of Bourke and North Bourke that Level 1 water restrictions, came

into effect on midday Thursday, 9th August 2018 when flow in the Darling River had dropped to





a level where the water has ceased to flow across the Bourke Weir which is the trigger for the

introduction of water restrictions which means:-

The use of fixed sprinklers is limited to two (2) hours per day either between the hours of

6.00am to 8.00am or 6.00pm to 8.00pm daily.

Hand held sprinklers can still be used at other times.

The washing of paved areas and filling of new swimming pools is prohibited in

accordance with Councils adopted policy.

Water restrictions will also apply to watering of public parks, recreational areas and sporting

ovals and where possible the hours will be varied from residential allocated periods to ensure,

as far as possible, water pressure is maintained for all residents during the times allowed for

watering under the restrictions.

The Enngonia Races will be held on Saturday, 15th September 2018 and if the previous year’s

racing can be used as a guide it will be an excellent day out, so mark it in your diary.

The Ordinary Meeting of Bourke Shire Council will be held on Monday, 27th August 2018

commencing at 9.00am in the Louth Tennis Shed.


public forum are encouraged to contact Kai Howard-Oakman by calling 0268308000, so that if

necessary, background information may be researched on the issue on which they wish to

speak.

There is also a “Request to Address Council in Public Forum” form that is available on Council’s

website at http://www.bourke.nsw.gov.au/council/forms you can fill that in and email it back to

[email protected] if you wish.

Councils are able to introduce Alcohol Free Zones, however, prior to do so or extending an

existing zone, must give public notice in accordance with Section 644A of the Local Government

Act 1993. Bourke Shire currently has an alcohol free zone (AFZ) in place 24 hours per day, on all

public roadways, footpaths and laneways within the village of Enngonia and proposes to extend

that AFZ for a further four (4) years from 1 November 2018 to 31 October 2022.

A copy of the proposal may be viewed at the Bourke Shire Council Chambers, 29 Mitchell

Street, Bourke and the Bourke Public Library, Corner of Mitchell & Glen Streets Bourke, during

normal business hours. Details are also available on Council’s website www.bourke.nsw.gov.au

Written submissions are invited on any aspect of the proposal and will be received up until

4.00pm Monday, 24th September 2018.

http://www.bourke.nsw.gov.au/council/forms

mailto:[email protected]

http://www.bourke.nsw.gov.au/





Bourke Shire Council offers small grants on a dollar for dollar basis to private home owners for

restoration and repair work recognising that conserving places of historic value is important to

the whole community.

This is a good opportunity for owners of old houses who are looking at repairing or repainting

their home to obtain some assistance in meeting the cost of those works. Examples of the work

that has received assistance in the past includes repairing any verandahs, internal and external

painting and roof repairs.

If you think you have a project that might qualify for these funds or wish to discuss the funding

you are invited to contact Carolyn Crain on (02) 6830 8000 who will make an appointment with

Council’s Heritage Advisor.

Local Heritage Fund Application forms are available from Council’s offices, 29 Mitchell Street,

Bourke or on Council’s website at www.bourke.nsw.gov.au

Applications are to be submitted to Council by 4.00pm, Friday, 31st August 2018.

The Bourke War Memorial Swimming Pool will open for the summer season at 10.00am on

Saturday, 29th September 2018 with Mark Hollman being the new lessee. Mark is busily

undertaking the work required to ensure the pool is ready for that date. Given the cold nights

we have been experiencing, it is hard to believe that the opening of the pool is only a little over

five (5) weeks away. Mark will be operating the canteen and is looking to introduce a number of

initiatives to the pool to provide a variety of activities as well as trying to increase the usage of

the pool.

The cost of utilising the pool is one of the lowest in the state and those who elect to purchase a

season ticket will get excellent value for money.

A reminder that first instalment for the 2018/2019 rates are due on Friday, 31st August 2018.

The Book sale at the Bourke Library is still on and finishes on Friday, 24th August 2018. It is a

great opportunity to replenish you book stocks at bargain basement prices. As the library staff

attempt to ensure that the book stock meet the needs of all readers they are regularly

purchasing new stock which means that the old books or those which have not proved to be

popular have to make way for this new stock.

A reminder that the Western Region “All of Emergency Services Expo” will be held in Bourke on

Thursday, 23rd August 2018 between 9.30am to 2.00pm at Davison Oval. The Expo is being

coordinated by Fire & Rescue NSW Community Safety Coordinator, Susan Gibbs-Kelly.

http://www.bourke.nsw.gov.au/





The Mayor, Councillor Barry Holman will represent Council at the 74th Annual Conference and

Annual General Meeting of the Murray Darling Association (MDA) in Leeton on the 29th, 30th

and 31st August 2018. The MDA is a Local Government based Organisation with representatives

from all Australian States who have area within the Murray Darling Basin. The impact of the

Murray Darling Basin Plan is one of the key areas that will be discussed and given the current

drought situation that exists the conference will take on an increased level of importance.

The Hon. Niall Blair, MLC - Minister for Primary Industries, Minister for Regional Water, and

Minister for Trade and Industry NSW will open the Conference and AGM.

Speakers will cover a range of topics with leading speakers and decision makers including the

Basin Plan, carp control, renewable energies, economic development, national productivity,

irrigated agriculture, climate change adaptation, environmental management, and socio-

economic impact assessment.

Shane Hatton the Chief Executive Officer of Rural and Remote Medical Services has advised that

Doctor Ali Attia will be moving to Bourke to take a position at the Darling River Medical Centre

and will join with Doctor Fasiha as permanent Doctors. The third position will still to be filled by

Locums who will be coming on a rotational basis where possible to provide an increased level of

consistency for patients.

Doctor Attia comes to Bourke from the Emergency Department at Bankstown Hospital and is a

very qualified and experienced acute care medical practitioner.

Doctor Attia visited Bourke around six (6) weeks ago and was impressed with the town and the

facilities that the town has to offer. Shane Hatton was appreciative of the fact that a number of

people took the time out to assist in showing Doctor Attia around Bourke and demonstrating

what a welcoming and friendly town Bourke is.

Residents and businesses are reminded that unless they are paying for an additional bin(s) that

they should only be putting the one bin out for collection.

The Interim Executive Officer of Far North West Joint Organisation (FNWJO) has written to each

of the Councils asking them to nominate their strategic priorities.

The next meeting of the FNWJO will be held in Bourke on the 6th September 2018 and this will

be an opportunity for the member Councils to commence to shape the organisation.





Quote of the week!

Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all,

love of what you are doing or learning to do.

Pele

Ross Earl

General Manager

Resolution

339/2018 That the information in the General Manager’s Activity Report as presented to Council

on Monday, 27th August 2018 be received and noted.






Corporate Services Activity Report

File No: L4.1

Report: 408/2018 Library Report

Author: Jodi Hatch, Library Manager

Responsible Officer: Leonie Brown, Manager of Corporate Services

The following items for the 2017/2018 period are presented for your information.

Item July 2017 Item July 2018

Audio Visual 217 Audio Visual 226

Adult Fiction 298 Adult Fiction 219

Non-Fiction 100 Non-Fiction 105

Junior Fiction 113 Junior Fiction 257

Magazines 62 Magazines 51

eBook/Audio eBooks/e-Audio 94

Interlibrary Loans 1 Interlibrary Loans

Total 791 Total 952

Other statistical information

July 2017 July 2018

New Members 9 New Members 7

Internet/Word Processing 138 Internet/Word Processing 97

Wireless Tickets 15 Wireless Tickets 21

Number of Visitors 1411 Number of Visitors 1102

Scans 37 Scans 33

Information Requests 97 Information Requests 78

Technical Assistance 30 Technical Assistance 44

Faxes 17 Faxes/Laminating 5

This month our RFID hardware was installed in the library. The RFID technology was

obtained through an Infrastructure Grant from the State Library of NSW. Staff have now

started tagging and converting library stock to the new system.

10 Books for Babies kits were issued this month.

The Tax Help program has again commenced in the library.

Jodi Hatch

Library Manager

Resolution

340/2018 That Council note the information in the Corporate Services Activity Report as

presented to Council on Monday, 27th August 2018.






Tourism and Events Activity Report

File No: T4.1

Report: 508/2018 BOBEC and VIC July 2018 Activity update

Responsible Officer: Fran Carter, Manager of Tourism & Events

Table showing visitation to Back O’ Bourke Exhibition Centre

0

500

1000

1500

2000

2500

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

Month 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

January 154 113 154 110 325 56 74 115 83

February 139 60 44 56 76 53 50 41 59

March 304 312 207 325 271 289 350 272 389

April 551 925 807 732 778 699 931 807 743 986

May 1551 1433 974 965 1042 801 965 954 1076 874

June 1535 1769 1154 1114 1306 1053 971 1274 1108 993

July 1951 2345 1489 1193 1303 947 1323 1458 1355 1225

August 1607 1916 1225 1131 1141 822 1038 1093 1049

September 1433 1816 1251 1299 1120 770 1033 972 949

October 1259 1325 861 556 601 464 569 615 519

November 320 512 292 136 789 143 302 275 195

December 180 182 108 65 254 57 43 24 39





Table showing visitation to the Visitor Information Centre (VIC)

2011 2012 2013 2014 2015 2016 2017 2018

January 448 560 325 326 302 348 386

February 157 397 271 373 391 220 282

March 810 570 1500 1051 1342 1612 1245 1142

April 2507 2144 3103 3146 3849 3118 3114 3362

May 2656 2891 3758 3988 4602 4073 3983 3698

June 2952 3216 4492 4275 5437 5199 4754 4440

July 4362 4643 5173 6241 6002 5941 5982 6091

August 4187 4162 4410 4793 5078 4951 5051

September 4295 5074 4275 4764 4489 4532 4246

October 2674 3067 2383 2486 2370 2475 2463

November 1012 930 789 671 610 1031 876

December 386 347 207 242 272 281 255

25841 27649 31044 32253 34750 33906 32537

0

1000

2000

3000

4000

5000

6000

7000

2011

2012

2013

2014

2015

2016

2017

2018





Table showing visitation on board the PV Jandra

Resolution

341/2018 That Council note the information in the Tourism and Development Activity Report as

presented to Council on Monday, 27th August 2018.


Fran Carter

Manager of Tourism & Events

Month 2011 2012 2013 2014 2015 2016 2017 2018

January Not

Cruising

Not

Cruising

Not

Cruising

Not

Cruising

Not

Cruising

Not

Cruising

Not

Cruising

Not

Cruising

February Not

Cruising

Not

Cruising

Not

Cruising

Not

Cruising

Not

Cruising

Not

Cruising

Not

Cruising

Not

Cruising

March Not

Cruising

Not

Cruising

Not

Cruising

64 290 513 276 180

April 1008 519 442 980 1035 888 1015 1053

May 932 1035 894 1123 917 1036 1203 951

June 1241 1003 984 890 240 1075 905

July 1386 1238 1300 1059 1197 1624 1241

August 1186 640 1194 1041 1212 1159 1225

September 1411 1459 1215 900 1099 638

October 1085 760 830 631 550 Not

Cruising

November Not

Cruising

423 403 Not

Cruising

Not

Cruising

December Not

Cruising

180 20 Not

Cruising

Not

Cruising

45

Total 8249 7257 7282 6688 6540 6978





CONFIDENTIAL REPORTS

Council Meeting, Monday, 27th August 2018





Closed Session of Council - Confidential

Engineering Services Report

File No: L8.21

Report: 1019/2018 Supply and Delivery of Aggregates and Raw Materials TO71819OROC

Responsible Officer: Mark Gordon, Manager of Road Services

The subject report is proposed to be held in Closed Session under Section 10A (2) (d) (i) of the

Local Government Act, 1993 commercial information of a confidential nature that would, if

disclosed prejudice the commercial position of the person who supplied it.

Resolution

342/2018 That the report be considered in Closed Council under Section 10A (2) (d) (i) of the

Local Government Act, 1993 commercial information of a confidential nature that would, if

disclosed prejudice the commercial position of the person who supplied it.


Corporate Services Report

File No R2.5-R2.15-P9.3-R2.22

Report: 1020/2017 Outstanding Rates, Water and Debtor Accounts Closed Session of

Council - CONFIDENTIAL

Author Leonie Brown, Manager of Corporate Services

Responsible Officer Leonie Brown, Manager of Corporate Services

That in accordance with the Local Government Act 1993 and the Local Government (General)

Regulation 2005, in the opinion of the General Manager, the business to be discussed during

the meeting is of a kind referred to in Section 10A (2) (a) of the Local Government Act, 1993;

personnel matters concerning particular individuals (other than Councillors) and 10A (2) (b) the

personal hardship of any resident or ratepayer.

Resolution

343/2018 That in accordance with the Local Government Act 1993 and the Local Government

(General) Regulation 2005, in the opinion of the General Manager, the business to be discussed

during the meeting is of a kind referred to in Section 10A (2) (a) of the Local Government Act,

1993; personnel matters concerning particular individuals (other than Councillors) and 10A (2)

(b) the personal hardship of any resident or ratepayer.






General Manager’s Confidential Report

File No: A11.1.5

Report: 1021/2018 CONFIDENTIAL - Proposed Acquisition of Council Owned Land


The subject report is proposed to be held in Closed Session under Section 10A (2) (c) of the

Local Government Act, 1993 commercial information of a confidential nature that would if

disclosed, confer a commercial advantage on a person with whom the Council is conducting (or

proposes to conduct) business.

Resolution

344/2018 The subject report is proposed to be held in Closed Session under Section 10A (2) (c)

of the Local Government Act, 1993 commercial information of a confidential nature that would

if disclosed, confer a commercial advantage on a person with whom the Council is conducting

(or proposes to conduct) business.


Closed Session of Council

Pursuant to section 10A (2) (a), section 10A (2) (d) (i), the public were invited to make

representations to the Council Meeting before the meeting was closed, as to whether the

meeting should be closed to consider the identified report, being Confidential Report

1014/2018 Panel of Code of Conduct Reviewers.

No members of the public made representation.


345/2018

1. That Council move into Closed Council to consider business identified, together with any late

reports tabled at the meeting.

2. That pursuant to section 10A (1)-(3) of the Local Government Act 1993, the media and public

be excluded from the meeting on the basis that the business to be considered is classified

confidential under the provisions of section 10A(2) as outlined above

3. That the correspondence and reports relevant to the subject business be withheld from

access to the media and public as required by section 11(2) of the Local Government Act

1993.


Resolution at 12.28pm

346/2018 That Council move out of Closed Council and into Open Council.

Moved Cr Dorrington Seconded Cr Barton Carried





Resolutions from the Closed Session of Council

The resolutions passed by Council while the meeting was closed to the public were read to the

meeting by the Mayor and were as follows:-

File No: L8.21

Report: 1019/2018 Supply and Delivery of Aggregates and Raw Materials

TO71819OROC - CONFIDENTIAL

Responsible Officer: Mark Gordon - Manager of Roads

Resolution

347/2018

1. That Boral Construction Materials be awarded this contract as the Single Source Supplier for

the Supply and Delivery of Aggregates and Raw Materials from 1st September 2018 to 30th

June 2020.

2. That a provision be allowed for a 12 month extension based on satisfactory supplier

performance, which may take this contact through to 30th June 2021.

File No R2.5-R2.15-P9.3-R2.22

Report: 1020/2017 Outstanding Rates, Water and Debtor Accounts Closed Session of

Council - CONFIDENTIAL

Author Leonie Brown, Manager of Corporate Services

Responsible Officer Leonie Brown, Manager of Corporate Services

Resolution

348/2018 That Council note the report on Outstanding Rates and Charges, Water Billing and

Debtors owed to Council as at 30th June 2018.

Resolution

349/2018

1.That Council agrees to the disposal of the land as detailed subject to both the clarification of

the planning restrictions and confirmation that the project will proceed with all required

approvals obtained.

2.That Council transfer the land made up of Lot 8 DP 35739, Lot 9 DP 36335 and Lot 10 DP

36335 to the Bourke Aboriginal Health Service for $1.00 with the following conditions:-

3.Registration of a restriction on use/positive covenant which imposes a requirement that the

land is used only for the provision of a Clinic and Administration Centre; a Music School; a

Gymnasium and a Training School;

File No A11.1.5

Report: 1021/2018 Correct Identification of Council Owned Land to be transferred

to Bourke Aboriginal Health Service - CONFIDENTIAL






4.Execution of a deed between Council and the Bourke Aboriginal Health Service that imposes

an obligation on the Bourke Aboriginal Health Service to re-transfer the land to Council in the

event that the Bourke Aboriginal Health Service proposes to sell the land to a third party (except

with prior approval of Council); and

5.Registration of a caveat over the land to protect Council’s interests referred to in the Deed

referred to in 3. Above.

6. If the grant application is not successful and/or no construction has begun within a period of

two (2) years that the land offer will be reassessed.

There being no further business the meeting closed at 12.30pm –

Following the Council Meeting a Naturalisation Ceremony was carried out for Berenice

Humphrey