boys & girls club of morgan county - indiana · boys & girls club of morgan county data...

Boys & Girls Club of Morgan County

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Form 6 – Timeline of Activities for Year 1 of Grant – Attachment F

Applicant

Name:

Boys and Girls Club of Morgan

County Contact

Name:

Chris Tann

Organization: Boys and Girls Club of Morgan

County

Phone:

Fax:

(317)-584-5333

N/A

Address: 490 St. Clair St., Mooresville,

IN 46158 Email:

[email protected]

Date Activity Description

Program Start Date

Summer 2018 Summer Programming Implement activities in the areas

of art, STEM, literacy, math, and

recreation that tie students’ needs

and interests. Provide enrichment

field trips, summer gardening, and

community based volunteer

projects.

Implementing high-yield learning

activities and SMART Programs.

St. Clair Street site.

Training Provide weekly staff meetings and

behavior management training.

Data Collection Collect attendance and

participation. Fall 2018 School Year Program Begin Indiana’s Kids program,

provide after-school programming

in the areas of art, sports &

recreations, healthy lifestyles,

character & leadership, and

education focusing on literacy and

STEM. Continue to adapt high-

yield activities to the interest and

needs of students. Provide fall

break and winter break program

offerings.

St. Clair Street site

Newby Elementary site

Training Monthly staff meetings, staff

training in BGCMC programming

and access to online training

resources. Because Kids Count

Conference


6


Data Collection Collect pre-test and scores on

program participants to measure

change of behavior/attitude and

achievement standards.

Spring 2019 School Year Program Continue to adapt activities in the

areas of art, sports & recreations,

healthy lifestyles, character &

leadership, and education

focusing on literacy and STEM.

Conduct curriculum of activities

including tutoring, mentoring, and

academic remediation.

St. Clair Street site

Newby Elementary site

Continue the use of SMART

programs, identify students in

need and refer them to community

partners as necessary. Provide

spring break and break day

programming.

Training Provide CPR/First Aid training

for staff. Continue monthly staff

meetings, performance reviews,

BGCA Spillet University, Prof.

Youth Development Tool Box,

and state training opportunities.

Data Collection BGCA National Youth Outcomes

Initiatives (NYOI) member

qualitative and quantitative data

collection, collect scores on

program participants including

post-tests. Track attendance and

participation.

Program End Date May 25, 2017* *Pending last day of school.

Note: A minimum of 130 days are required for a

21st CCLC program.

In 2016, we offered 237 days

of service to youth.


7

Applicant Name

Applicant Federal ID Number

Grantee DUNS#

Budget CategoriesPersonnel

Fringe Benefits

Travel

Transportation

Equiptment

Supplies

Contractual

Professional Development & Training

Other

Total Direct Costs

Indirect Costs

Contractual (not included in ICR)

Total

$125,440.00

$19,765.00

$1,250.00

$4,720.00

$0.00

$7,000.00

$15,500.00

$1,129.00

$196.00

$0.00

$0.00

$0.00

$175,000.00

21st Century Community Learning Centers

Budget Summary

Reimbursement will only be made for charges specificially permitted under the scope of funding

and in accordance with Indiana State Law under the approved grant agreement.

Project Year 1

Federal Agency: U.S. Department of Education -- Pass-Through Entity: Indiana Department of Education

CFDA: 84.287 -- Federal Award I.D. # S287C150014 -- Fiscal Year of Award: 2016

Project Year: 2018-2019 -- Cohort: 9, Year: 1


36-4541410

7879694


8

If applicable to your grant -

*Indirect Cost Information (To Be Completed by Your Business Office ):

If you are requesting reimbursement for indirect costs, please answer the following questions:

(1) Do you have an Indirect Cost Rate Agreement approved by IDOE Office of School Finance? __Yes

__ No

(2) If yes, please provide the following information:

School Year Period Covered by the Indirect Cost Rate Agreement: From: 6 / 1 /2018 To: 5/ 31

/2019

Approved rate ____%


9

Object Category Activity Description Cost Per Item Quantity Quantity Description if needed Total

$ -

Site Coordinators 12.25$ 416040 hours/week, 52 weeks, 2 coordinators 50,960$

AM Program Leaders 10.00$ 900 12.5 hrs/week, 36 weeks, 2 staff 9,000$

PM Program Leaders 8.00$ 7560 20hrs/wk, 42weeks, 9 staff 60,480$

Program Director 50,000.00$ 0.1 10% Program Director Salary 5,000$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 125,440

EXAMPLE: FICA (full-time)

Sum of the 'totals' line of

all full time staff listed in

the above section 7.65% see details Multiplied sum of cell D and cell E in this line

Site Cordinators FICA $ 50,960.00

7.65% 3,898.44$

Program Staff FICA $ 69,480.00

7.65% 5,315.22$

Site Coord. Health Benefit $ 8,640.00 1 360 month x 12 months, 2 coords 8,640.00$

Site Coord. Retirement $ 50,960.00 0.03 3% salary, 2 coords 1,528.80$

Program Director FICA $ 5,000.00 7.65% 382.50$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ 19,765

Example: Fall 2017 - In state conference hotel -

Indianapolis

$ 104.00 6 3 rooms, 2 nights 624$

BGCA Site Director Academy $ 125.00 6 2 rooms, 3 nights 750$

BGCA Site Director Academy $ 250.00 2 air fair to trainig location, 2 staff 500$

$ - -$

$ - -$

$ - -$

$ - -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 1,250

EXAMPLE: Student Transportation

$ 26.00 468 4 bus/day x 117 days 12,168$

Fuel for van to transport to Club $ 60.00 12 $60 month for 12 months 720$

Bus rental for field trips

$ 400.00 10 $00 per field trip 4,000$

$ - -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 4,720

EXAMPLE: iPad

$ 400.00 4For 'academic program' listed in program

narrative 1,600$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

SUBTOTAL

SUBTOTAL

SUBTOTAL

21st Century Community Learning Centers - Cohort 9, Year 1

Applicant Name: XXXXXX

Fringe Benefits

Travel

Travel

Equiptment

Directions: Please enter each item to to be funded into the appropriate funding category. All components (Description, Cost Each, and Quantity) must be completed for the budget to be approved. Please use

"Quantity Description if needed" as necessary to explain the cost items. The Subtotals and Total Budget will calculate automatically. Input all numbers rounded to the nearest dollar amount. Please provide budget

detail on the tabs provided for the budget categories.

SUBTOTAL

Personnel


10

$ - -$

$ - -$

$ - -$

$ -

EXAMPLE: Program Supplies: (pencils,

calculators, hand sanitizer, etc.)

$5.00 400 100 students/ 4 sites 2,000$

Program Supplies 6,000.00$ 1 see details

6,000$

Office Supplies 1,000.00$ 1 see details

1,000$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 7,000

EXAMPLE: Local Evaluation Services

200,000.00$ 6% % of award 12,000$

EXAMPLE: Contracted arts programming

$ 9,000.00 3 per site 27,000$

Local Evaluation Services $ 175,000.00 6% % of Award 10,500$

EZ Reports $ 1,000.00 2 Annual subscription - 2 licenses 2,000$

Link Observatory Deep Space STEM $ 3,000.00 1 3,000$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ 15,500

EXAMPLE: Staff Trainings

$ 12.00 75 3 trainings for 25 staff members 900$

First Aid & CPR $ 35.00 9315$

IYI Conference $ 125.00 2250$

IAN Conference $ 61.00 2122$

P.D. Opportunities with local

trainers, local conferences $ 442.00 1442$

$ - -$

$ - -$

$ - -$

$ - -$

-$ -$

-$ -$

$ 1,129

EXAMPLE: Staff Background Checks

$ 25.00 15 375$

Staff Background checks $ 14.00 14196$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ 196

-$

$ 175,000

Indirect Costs $ 175,000

approved indirect cost

rate approved rate #VALUE!

-$ #VALUE!

#VALUE!

#VALUE!

#VALUE!

#VALUE!

SUBTOTAL

SUBTOTAL

SUBTOTAL

Total Direct

Indirect Costs

SUBTOTAL

SUBTOTAL

Professional Development &

Training

Other

Equiptment

TOTAL YEAR 1

Supplies

Contractual

SUBTOTAL

SUBTOTAL


11


$ -

Site Coordinators 12.25$ 4160

40 hours/week, 52 weeks, 2 coordinators 50,960$




-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 125,440






7.65% 3,898.44$


7.65% 5,315.22$

Site Coord. Health Benefit $ 8,640.00 1 360 month x 12 months, 2 coords 8,640.00$

Site Coord. Retirement $ 50,960.00 0.03 3% salary, 2 coords 1,528.80$

Program Director FICA $ 5,000.00 7.65% 382.50$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ 19,765

Example: Fall 2017 - In state conference hotel -

Indianapolis

$ 104.00 6 3 rooms, 2 nights 624$

BGCA Site Director Academy $ 125.00 6 2 rooms, 3 nights 750$

BGCA Site Director Academy $ 250.00 2 air fair to trainig location, 2 staff 500$

$ - -$

$ - -$

$ - -$

$ - -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 1,250

EXAMPLE: Student Transportation

$ 26.00 468 4 bus/day x 117 days 12,168$

Fuel for van to transport to Club $ 60.00 12 $60 month for 12 months 720$

Bus rental for field trips $ 400.00 10 $00 per field trip 4,000$

$ - -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 4,720

-$

$ - -$

$ - -$


Applicant Name: Boys & Girls Club of Morgan CountyDirections: Please enter each item to to be funded into the appropriate funding category. All components (Description, Cost Each, and Quantity) must be completed for the budget to be approved. Please use



Personnel

SUBTOTAL

Fringe Benefits

SUBTOTAL

Travel

SUBTOTAL

Travel

SUBTOTAL

Equiptment


12

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ -

-$


6,000$


1,000$

-$ -$

-$ -$

-$ -$

-$ -$

$ 7,000

-$

-$




$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ 15,500



First Aid & CPR $ 35.00 9 315$

IYI Conference $ 125.00 2 250$



trainers, local conferences $ 442.00 1 442$

$ - -$

$ - -$

$ - -$

$ - -$

-$ -$

-$ -$

$ 1,129


$ 25.00 15 375$

Staff Background checks $ 14.00 14

$14 per background check for fourteen

individuals196$

$ - -$

$ - -$

$ - -$

$ 196 #REF!

-$

$ 175,000




-$ #VALUE!

#VALUE!

#VALUE!

#VALUE!

#VALUE!

Equiptment

SUBTOTAL

Supplies

SUBTOTAL

Contractual

SUBTOTAL


Training

SUBTOTAL

Other

SUBTOTAL

TOTAL YEAR 1

Total Direct SUBTOTAL

Indirect Costs

SUBTOTAL


13


$ -

Site Coordinatores 12.25$ 416040 hours/week, 52 weeks, 2 coordinators 50,960$



Program Director 50,000.00$ 0.01 1% Program Director Salary 500$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 120,940






7.65% 3,898.44$


7.65% 5,315.22$

Site Coord. Health Benfit $ 8,640.00 1 360 month x 12 months, 2 coords 8,640.00$

-$

Program Dir Fica $ 500.00 7.65% 38.25$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ 17,892

-$

-$

-$

$ - -$

$ - -$

$ - -$

$ - -$

-$ -$

-$ -$

-$ -$

-$ -$

$ -

-$

Fuel for van to transport to Club

$ 60.00 12 $60 month for 12 months 720$

-$

$ - -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 720

-$

$ - -$

$ - -$

$ - -$

$ - -$





Personnel

SUBTOTAL

Fringe Benefits

SUBTOTAL

Travel

SUBTOTAL

Travel

SUBTOTAL

Equiptment


14

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ -



$5.00 400 100 students/ 4 sites 2,000$


3,000$


1,000$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 4,000

-$




$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ 13,450



First Aid & CPR $ 35.00 3105$



-$

$ - -$

$ - -$

$ - -$

$ - -$

-$ -$

-$ -$

$ 289


$ 25.00 10 250$

Staff Background checks $ 14.00 15*Number increased from previous year, but

anticipated increase in staff/volunteers

210$

$ - -$

$ - -$

$ 210 #REF!

-$

$ 157,501

Indirect Costs $ 157,501 approved indirect cost rate approved rate #VALUE!

-$ #VALUE!

#VALUE!

#VALUE!

#VALUE!

#VALUE!

Equiptment

SUBTOTAL

Supplies

SUBTOTAL

Contractual

SUBTOTAL


Training

SUBTOTAL

Other

SUBTOTAL

TOTAL YEAR 1


Indirect Costs

SUBTOTAL


15


$ -

Site Coordinatores 12.25$ 416040 hours/week, 52 weeks, 2 coordinators 50,960$



Program Director 50,000.00$ 0.01 1% Program Director Salary 500$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 114,220






7.65% 3,898.44$


7.65% 4,801.14$

Site Coord. Health Benfit $ 8,640.00 1 360 month x 12 months, 2 coords 8,640.00$

-$

Program Dir Fica $ 500.00 7.65% 38.25$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ 17,378

-$

-$

-$

$ - -$

$ - -$

$ - -$

$ - -$

-$ -$

-$ -$

-$ -$

-$ -$

$ -

-$


$ 60.00 12 $60 month for 12 months 720$

-$

$ - -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 720

-$

$ - -$

$ - -$

$ - -$

$ - -$





Personnel

SUBTOTAL

Fringe Benefits

SUBTOTAL

Travel

SUBTOTAL

Travel

SUBTOTAL

Equiptment


16

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ -



$5.00 400 100 students/ 4 sites 2,000$


3,000$

1 see details-$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

-$ -$

$ 3,000

-$




$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ - -$

$ 12,925



First Aid & CPR $ 35.00 3105$



-$

$ - -$

$ - -$

$ - -$

$ - -$

-$ -$

-$ -$

$ 289


$ 25.00 10 250$

Staff Background checks $ 14.00 15.5

*Increased number of background checks

however anticipated increase in

staff/volunteers217$

$ - -$

$ - -$

$ 217 #REF!

-$

$ 148,749

Indirect Costs $ 148,749 approved indirect cost rate approved rate #VALUE!

-$ #VALUE!

#VALUE!

#VALUE!

#VALUE!

#VALUE!

Equiptment

SUBTOTAL

Supplies

SUBTOTAL

Contractual

SUBTOTAL


Training

SUBTOTAL

Other

SUBTOTAL

TOTAL YEAR 1


Indirect Costs

SUBTOTAL


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$ -

Site Coordinatores 12.25$ 4160 40 hours/week, 52 weeks, 2 coordinators:

4160 total hrs 50,960$

AM Program Leaders 10.00$ 900

12.5 hrs/week, 36 weeks, 2 staff: 900 total

hrs 9,000$

PM Program Leaders 8.00$ 7560 20hrs/wk, 42weeks, 9 staff: 7560 total hrs 60,480$


-$ -$

-$ -$

$ 125,440


7.65% 3,898.44$


7.65% 5,315.22$

Site Coord. Health Benfit $ 8,640.00

1

$360 month (est) x 12 months, 2

coordinators 8,640.00$

Site Coord. Retirement $ 50,960.00 0.03 3% salary, 2 coordinators 1,528.80$

Program Dir Fica $ 5,000.00 7.65% 382.50$

$ - -$

$ 19,765

-$

BGCA Site Director Academy $ 125.00 6 2 rooms, 3 nights, locations vary, TBA 750$

BGCA Site Director Academy $ 250.00 2

air fair to training location, 2 staff,

Locations vary TBA500$

$ - -$

-$ -$

$ 1,250

-$


Student Transportation $ 60.00 12 $60 month for 12 months 720$

Bus rental for field trips Student

Transportation

$ 400.00 10

$400 per field trip: Miller Travel

Contractor- Typical day rate for trips w/in

50 miles of BGC: 10 trips 4,000$

$ - -$

-$ -$

-$ -$

$ 4,720

-$

$ - -$

$ - -$

$ - -$

$ -



$5.00 400 100 students/ 4 sites 2,000$

Program Supplies 6,000.00$ 1

Maniplutives, consumables, educational

materials, boks etc. 6,000$

Office Supplies 1,000.00$

1

Consumables, paper goods, printing,

writing, organizing tools, additional office

supplies.

1,000$

-$ -$

-$ -$

$ 7,000

-$

-$ Local Evaluation Services:

Contracted $ 175,000.00 6% % of Award 10,500$

EZ Reports $ 1,000.00 2 Annual subscription - 2 licenses 2,000$ Link Observatory Deep Space STEM:

Contracted $ 3,000.00 1 contracted STEM programming 3,000$

$ - -$

$ - -$

Travel

Fringe Benefits

SUBTOTAL

Supplies

SUBTOTAL

SUBTOTAL

Nothing budgeted here. Equipment

will be purchased through other

revenue streams.

Travel

SUBTOTAL

Equiptment

SUBTOTAL

Contractual


Applicant Name: Boys & Girls Clubs of Morgan CountyDirections: Please enter each item to to be funded into the appropriate funding category. All components (Description, Cost Each, and Quantity) must be completed for the budget to be approved. Please use



Personnel

SUBTOTAL


18

$ - -$ #REF!

$ 15,500

-$

First Aid & CPR $ 35.00 9

certification for 9 staff. Janaury annual

training through YMCA315$

IYI Conference $ 125.00 2 November 2018, Indianapolis250$

IAN Conference $ 61.00 2 Spring 2019, estimated registration fee 122$


trainers, local conferences $ 442.00 1 442$

BGCA Site Director Academy $ - 2 BGCA -$

$ - -$

-$ -$ #REF!

$ 1,129

-$

Staff & Volunteer background

checks $ 14.00 14

background checks through

VeriScreen(Vendor), 14 staff at $14 per

check.

196$

$ - -$

$ - -$

$ - -$

$ 196

-$

$ 175,000




-$ #VALUE!

#VALUE!

#VALUE!

#VALUE!

#VALUE!

SUBTOTAL

Contractual

SUBTOTAL


Training

Other

SUBTOTAL


Indirect Costs

SUBTOTAL

TOTAL YEAR 1


19


20


21


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I. PROJECT ABSTRACT

The Boys and Girls Club of Morgan County (BGCMC), an affiliate of Boys and Girls Clubs of

America (BGCA), is a guidance organization for all Morgan County, IN area youth, grades

kindergarten through 12th

grade from the Mooresville Consolidated School Corporation (MCSC).

Through Club programming and mentoring, led by caring adult and young-adult staff, youth

develop necessary skills and experience success in academic performance, the practice of

positive character & leadership, and in making appropriate choices for sustainable healthy

lifestyles. Satisfying Section 427 of GEPA, the BGCMC ensures equitable access and

participation to our programs which also fulfills our mission to empower all young people,

especially those who need us most, grow to their full potential to be productive, responsible,

caring adults. At BGCMC, youth engage with mentors and receive coaching on positive decision

making and development of social skills. With our staff, we will continue our strong partnership

with MCSC & two previous partners, and increase our partnerships to include an additional

seven partners (listed below). As a previous 21st Century Community Learning Center

(21CCLC) Grant recipient, not only do we want to maintain our current membership but our goal

is to expand services to youth/families. Our goal over the next four years is to expand the

morning program to include 50% more youth, and the afterschool program to include 38% more

youth than our current program (a 45% increase from our previous 21CCLC grant application).

Our intended outcomes include 1) improved student academic achievement in ELA; 2) improved

student academic achievement in math; and 3) increased family involvement. We will meet the

needs of students by providing opportunities for academic enrichment to help students to meet

State and local student academic achievement standards in core academic subjects, such as

reading and mathematics with an emphasis on literacy & STEM; and by offering students a


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broad array of additional services, programs, and activities, such as youth development activities,

drug prevention programs, art, recreation programs, technology education programs, and

character education programs that are designed to reinforce and complement the regular

academic program of participating students. Our strategy to meet our goals will include: 1)

Increasing academic improvement with emphasis on literacy and STEM through homework help,

skill building, and literary enrichment and STEM activities: 2) Providing positive youth

development through a wide variety of programs based off of BGCA’s 5 core program areas

which include the arts, education, sports & recreation, healthy lifestyles, and character &

leadership all while implementing Positive Behavior Management; 3) Providing a variety of

family engagement/support opportunities through increased communication and family events:

4) Providing dedicated and skilled staff to serve as positive mentors and role models for

members.


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II. COMPETITIVE PRIORITY POINTS

BGCMC has been a gracious recipient of the 21CCLC Grant in Cohort-7. We would like to

continue to be a 21CCLC site and expand our services by increasing our staff to serve more

youth. We have expanded the number of schools we serve in MCSC from 4 to 5 and will serve

these schools with two after-school locations: Students from Newby Elementary will attend our

school-based site at Newby Elementary, and the other schools will be served at our Club-based

site known as “St. Clair Street” (this is also the location of our summer program). All students

that attend the BGCMC attend a school within the MCSC. The BGCMC and MCSC have had a

mutually beneficial partnership since the initial partnership in Cohort 7, when the parties sought

to expand services to their youth. BGCMC, the fiscal agent, has been able to provide

economically disadvantaged students from MCSC various opportunities for personal,

recreational, and academic enrichment to compliment MCSC efforts during the school day.

Through before and after-school programming, as well as break-day programming, the BGCMC

is engaging youth in high-quality youth development based off of National Evidence Based

Programs, as well as locally developed programs that meet the needs/wants of our community.

Participants are provided with tutoring/mentoring opportunities; recreational activities both

formal and informal; creative & artistic offerings; health & wellness education; drug & alcohol

resistance education; as well as supplemental family engagement events. By partnering with each

school, we will be able to enhance the school district’s curriculum through our after-school

programming. Currently, 4 of our 5 schools in which we serve have a Free or Reduced Lunch

rate over 50%: This is the first year Paul Hadley Middle School has had a Free/Reduced Lunch

rate under 40% since the 2012-13 school year.

MCSC School Free/Reduced Lunch Rate in 2016-17 SY


26

Paul Hadley Middle School 39.9%

Neil Armstrong Elementary 52%

Northwood Elementary 61.4%

North Madison Elementary 65.8%

Newby Memorial Elementary 57.2%

A. Organization Priority Points

The Boys and Girls Club of Morgan County will meet one organization priority points as we

intend to have at least one youth participate on our Advisory Board (#8), which we are currently

developing. Additionally, we integrate high school students (#4) through our Jr. Staff program as

they serve as young-adult mentors for elementary & middle school members.

B. Programming Priority Points

The Boys and Girls Club of Morgan County is committed to providing high quality hands-on

programming in multiple areas including the arts, sports & recreations, healthy lifestyles,

character & leadership, and especially education. With the support of this grant we will improve

literacy as a main goal in our organization and focus in the area of literacy daily, exceeding three

hours a week. Activities will include daily homework assistance, Indiana’s Kids Education

Program, Read-Up (with United Way), Project Learn, Reading Club, and two summer reading

programs with partners. An additional program focus will be in STEM programming. We will

ensure professional development requirements as well as the Indiana Afterschool Network

Specialty Standards, especially standards 13 and 14.

III.NEED FOR PROJECT

A.

School State

Assessment

Scores

(MATH/ELA)

Student

ethnicity - % of

non-white

students

Attendance

rate

% Poverty

level

Title I

School

Yes/No

Free/Reduced

Lunch Rate


27

Paul Hadley M.S. 67%/74.8 7.6% 96% NA No 39.9%

Neil Armstrong

E.S.

67.4%/63.3% 4.8% 96.4% 48.12% Yes 52%

Northwood E.S. 64.9%/66.5% 4.8% 96.8% 45.9% Yes 61.4%

North Madison

E.S.

70.2%/70.5% 8.6% 96.8% 46.8% Yes

65.8%

Newby E.S.. 71.8%/74% 8.7% 96.3% 60.36% Yes 57.2%

B. The Parks & Recreation Department offers a fee based program called “Rec-U”. The

BGCMC is the most affordable and accessible with an annual membership of only $20 a year

and transportation provided. We are accessible and affordable for all, especially the target

clientele.

C. Below is a chart demonstrating the schools we serve, our basic program offering, and the

expansion/enhancement of the program. Funds will be utilized to maintain and expand staffing to

enable increased services at both of our locations. Since our previous grant, we have expanded

by adding an additional school and also have begun offering some break day (fall break, winter

break, & spring break) program offerings: We would like to be able to expand this offering, as

well as increase the number of students we can serve in the morning at our school-based site

Newby Elementary. Our program focus will be to strengthen literacy for our participating

members by offering Reading Club and United Way Read-Up literacy programs during the

school year, and specialized Summer Reading Programs with the Mooresville Public Library and

the United Way of Central Indiana (* below indicates these specialized literacy programs).

School/Grade Current Programs Expansion/Enhancement programs over

the next 4 years

Newby Elementary,

grade K-6 (based on the

high need, BGCMC

offers school-based

Before and after-school youth

programming on site; Monday-Friday,

3:00-7:00, maximum 30 youth in the

morning and 40 youth in the afternoon.

Increase students served by 50% (+15

youth) in the morning program and 12% (+5

youth) for the afternoon program. By

expanding before school care to serve as


28

programming at this

location)

Available to attend summer

programming located at St. Clair St.

many as 45 youth in the morning and 45

youth after school. Expanded break day

programs. Specialized literacy programs*

Paul Hadley Middle

School, grade 7-8

After-school youth programming, 3:00-

7:00, 8-10 youth. Some break day

programming, summer programming.

Increase students served by 20% (+2).

Expanded break day programs. Specialized

literacy programs*

Neil Armstrong

Elementary, grades K-6


7:00, approximately 2-4 youth served

daily. Some break day programming,

summer programming.

Increase students served by 50% (+2 youth).

Expanded break day programs. Specialized

literacy programs*

Northwood Elementary,

grades K-6


7:00, 10-15 approximately youth served


summer programming.


youth). Expanded break day programs.

Specialized literacy programs*

North Madison

Elementary, grades K-6

(this is a new school

added since our

previous application)


7:00, 1-2 approximately youth served


summer programming.


youth). Expanded break day programs.

Specialized literacy programs*

D. Based off of the needs and requests of parents to MCSC, we have been asked to increase our

capacity in order to serve more youth in the before and after-school programming. Newby

principal recommends/ refers some students in need to the program. We will have an annual

school year meeting with all principals to identify students/ families whom would benefit from

Club programs and services. Additionally, parent and youth surveys collect qualitative data

directly from these sources. Wanting to meet the needs of our partners, and parents, we are

seeking to expand our 21st CCLC grant for an additional 4 years in order to increase staffing to

improve our capacity of quality enrichment based out-of-school programs.

IV.PARTNERSHIPS/COLLABORATIONS

A. We will examine how BGCMC and school funding can be applied to 21CCLC to maximize

each dollar. We will seek funds from the Office of Juvenile Justice Delinquency Prevention grant

to support our youth, as well as Boys and Girls Clubs of Indiana state grants. These funds tend to

support direct program services to youth and would be utilized accordingly. No state or federal

funds would be used to supplant any monies, but to enhance and assist with building a


29

sustainable budget. In collaboration with MCSC and the Indiana Alliance of the Boys and Girls

Club we will provide USDA snacks to participants.

B. In August of 2016, the BGCMC welcomed a new Executive Director. The new leadership

brought new perspectives, new energy, and a plethora of new ideas to expand and support the

BGCMC. Part of his vision was to strengthen the Club and the community by creating new

meaningful partnerships. Agencies/organizations were sought based on the needs of the Club,

and the expertise/offering of the partners. Below is a list of these partners and their contribution

and/or collaboration for our 21CCLC Site:

Agency Contribution Existing or New

Partner

Mooresville

Consolidated School

Corporation

Major collaborator, focusing on student achievement during the

school day and supporting the BGCMC with data, referrals, and

collaboration as needed.

Existing

Mooresville Public

Library

Provide summer reading program with staffing, field trip

experience, and space for family events.

Existing

Youth Connections Youth advocacy agency providing program support through

STEM and Robotics activities, and staff development.

New

Peace Restored Local non-profit offering staff development, and local resource

for families

New

First United Methodist

Church

Provides additional vehicles to be used by BGCMC as needed for

student pick-up

New

Limelight Analytics Evaluation services to evaluate and improve services. New

Indiana Alliance of the

Boys and Girls Club

State Alliance offering program support, training, and

administers the Academic Achievement program aligned with

state standards, Indiana’s Kids.

New for the grant,

existing partner

Champions of Character Offer youth mentoring and volunteer service. New

United Way of Central

Indiana

Offer specialized literacy programming support with Read-Up

and Summer Reading Program initiatives.

New

Link Observatory Offer hands on STEM programming and field trip experience. New

The BGCMC reached out to the various partners based off of current operational needs as well as

desired expanded services. The BGCMC communicated with each potential partnership multiple


30

times, including phone calls and meetings, to discuss expectations and potential contributions in

order to ensure each partnership was a mutual collaboration. The school district and the Club

have a mutually beneficial relationship, both committed to serving our county’s youth to the best

of our capabilities. Since we have successfully worked together for the past 4 years, both parties

wish to continue the services that have been offered as well as increase services to meet the

needs of families. Expectations and requirements of both parties are known, understood, and part

of the regular routine. We have full support of the administration to help with the implementation

of the program goals and needs as well as increased parent involvement. Since the successful

partnership between the school system and the Club, we feel confident that additional partners

will see the beneficial impact of the collaboration and be willing to assist in our mission to serve

our youth. We will maximize the skills, expertise, and/or information partners are willing to

contribute. Additional collaborators include the YMCA in Morgan County to provide CPR/First-

Aid certification, and Mt. Gilead Church in Mooresville that is willing to offer the use of their

gymnasium as requested.

C. We have executed MOU’s with all partners to clarify roles and demonstrate commitment. See

attachments found in Appendix A.

V. PROGRAM DESIGN AND IMPLEMENTATION

A. Goals, Objectives, Performance Measures, Activities and Assessment: Please see the

“Goals, Objectives, Performance Measures, Activities and Assessment Table” provided in

Appendix D.

B. Evidence of Previous Success: Boys and Girls Club of Morgan County (BGCMC) has

successfully provided 21st CCLC programming at two 21

st CCLC sites in Morgan County from

2014 to present. The BGCMC implemented afterschool programming at both of the schools


31

included in the current application: Newby Elementary and Boys and Girls Club - St. Clair. At

the above sites, the BGCMC has built effective programming and established strong connections

with the school teachers and administrators. Evidence for these strengths is demonstrated

through successful student recruitment and retention and academic achievement of student

participants. Program Attendance Patterns: Evaluation data collected during the previous three

years of programming show that the BGCMC has successfully recruited and retained high

numbers of participants for their programs. Below is the number of students that attended the

program 30-59 days and 60 or more days during each year of operation for the following

programs: Newby Elementary and Boys and Girls Club – St. Clair. As shown in Figure 1, the

program has served more than 100 students for 60 or more days across all three years of

programming. Attendance patterns from the past three years demonstrate that the Boys and Girls

Club can serve 100 students in future years, as proposed in the current application.

Figure 1. Three-Year Attendance Patterns

Academic Outcomes: Although local assessment data were only available on a limited basis,

there is evidence that the program benefits those who attended frequently for two years. Table 1

shows that 71 % of participants who attended the program for 60 or more days for two

consecutive years were proficient on the ELA portion of the ISTEP+ assessment. Similarly, 67%

of these participants passed the math portion of the ISTEP+ assessment. These results suggest

that the program supports academic growth among participants who attend frequently across

multiple years.

9

14

16

108

118

114

2016-2017

2015-2016

2014-2015

30-59 Days 60+ Days


32

Table 1. ISTEP+: 2016-2017

Percent of Students Who Passed ELA and Math Sections in Spring 2017

C. Design Requirements

1. a) Please see Form 2 “List of Schools” as provided earlier in this application.

b) Based off of our previous partner relationships, we feel confident that our partners can help

identify students who need us: This could be a result of academic or behavioral indicators, as

well as family support. The Club will rely heavily on the school district to help identify students

who are not currently meeting the academic standards in the core subject areas as well as those

students who face the most challenges in life and need extra support that the Club can provide.

We trust the referrals we receive from our partner, MCSC who in the last year saw a spike in the

number of free and reduced lunch students for the overall school district (Annie E. Casey

Foundation, 2017). We know majorities of the youth in our community are part of the 21CCLC

target population (approximately 16% of youth ages 0-17 in Morgan County are living in

poverty, as compared to the 20% state average) and with our low fees and accessibility we

appeal to this target population. Additionally, we offer presentations and orientations for both

students and parents about what our program has to offer, and what we can provide to them. The

Program Director and Site Coordinators are also readily available for questions or tours. We will

retain youth through assessing needs and designing interest-based, hands on activities all in a fun

and inviting atmosphere. Most importantly, we will foster a sense of belonging at the Club based

on the positive relationships built between youth and mentors. Staff will be trained to identify the

needs of youth and accommodate them emotionally and academically. Families that may need

67%

71%

Math

ELA

60+ Days for 2 Years (n=21)


33

additional services, we will be able to identify and refer to our partners or other community

agencies to further provide resources and support as needed. After 4 years of growth at the

BGCMC, we also feel confident that word of mouth based off of our reputation will assist in

recruiting of new members.

c) We serve youth from five schools, 4 which are identified as Title I schools in Indiana with a

high percentage of poverty and free/reduced lunch rate over 40%. The only school that currently

has a free and reduced lunch rate under 40% is the middle school, Paul Hadley, with a rate of

39%: However, from 2013-2014 to 2015-2016 school years Paul Hadley did have a free and

reduced lunch rate at or above 40% as for justification to include them. Additionally, the Indiana

Youth Institute states that “the teenage years are a critical point for social development”, and

their need for safe, and positive relationships is instrumental to their health. We will continue to

serve this school as we want to continue to be available to these vulnerable youth as they

graduate from elementary school into middle school. Lastly, maintaining relationships with the

middle school students allows them to transition to our high-school Jr. Staff program.

d) The BGCMC serves many low income, at-risk, rural youth ages 6-18 in Mooresville, Indiana.

According to the 2010 census, almost 50% (49.1%) of Morgan County is classified as rural (US

Census Bureau, 2010). Therefore, many Morgan County residents face the challenges of rural

environments such as limited transportation options, food insecurity, and high poverty rates

(IFAD, 2011). In 2017 MCSC had their highest levels of free and reduced lunch in over the past

five years at 40.7% (Annie E. Casey Foundation, 2017). This spike in free and reduced lunch is

likely linked to Morgan County residents bringing $2,641 less per capita income than the state

average in 2015, which also influences school district revenues leaving the MCSC with

$3,464,00 per student less than the state average ($11,093) (Annie E. Casey Foundation, 2017;


34

National Public Radio, 2013). However, these lower incomes are not due to a lack of effort by

Morgan County residents who have one of the lower unemployment rates in the state at 2.9% as

of June 2017 (STATS Indiana, 2017). Most parents are working one, if not two jobs with non-

traditional 9-5 hours. The Indiana AfterSchool network found that approximately 20% of Indiana

youth are unsupervised during 3:00pm-6:00pm (after school until parents are done with work),

which is coincidentally the same time period that they found to be associated with the highest

rates of crimes (Fight Crime: Invest in Kids, 2002). With a large majority of Morgan County

adults and parents working for low wages in rural environments and in need of [affordable] after

school options, there is likely to be an increased amount of unsupervised youth potentially

leading to increases in drug use and overall juvenile delinquency (Fight Crime: Invest in Kids,

2002). Youth are not only at higher risks for crime when unsupervised, but Pettit found that

unsupervised 7th grade youth was related to higher levels of externalizing problem behaviors

(e.g. physical aggression, disobeying rules) (Pettit, Bates, Dodge, & Meece, 1999).

Furthermore, focus groups and surveys conducted by St. Francis Health with Morgan County

community members found that substance abuse was their biggest concern (St. Francis Health,

2015). The Indiana Prevention Resource Center released their annual “Indiana Youth Survey:

2017 Prevalence Statistics” report. In it, they share, that marijuana use, alcohol use, and

prescription drug use is on the rise for Indiana sixth graders, as compared to other years and

grades. Also, staggering information indicates that methamphetamine use is prevalent for youth

grades 7-12. We know our youth face unimaginable hardships in all aspects of their life.

According to the American Academy of Pediatrics, youth living in poverty are significantly more

likely to experience grade retention (held back), be expelled from school, and dropout of school:

Attendance at school is also required to attend the Club to reiterate the importance of school,


35

deter suspensions/expulsions, and to be unified with the school. Fortunately, The University of

Chicago (2006) found that participation in afterschool programs can reduce drug use among

youth by nearly 50%. As well, the Fight Crime organization found that youth in supervised

settings are three times less likely to commit a crime, be a victim of a crime, use drugs or drop

out of school as compared to unsupervised youth (Fight Crime: Invest in Kids, 2002). 83% of

parents with children in afterschool programs surveyed by the Indiana Afterschool

Alliance agree that these programs, like ours at the BGCMC, can help their child reduce the

likelihood of engaging in risky behaviors all while providing academic support. As evidence

from our growth in programming, we know that the BGCMC helps alleviate the burden of our

hard working rural and low income families’ face. Since our previous 21CCLC grant, two of our

included Morgan County schools, Paul Hadley Middle and Neil Armstrong Elementary schools,

each improved their overall school ratings: Specifically, Paul Hadley moved from academic

watch in 2009-2010 to a B school in 2016-2017, while Neil Armstrong Elementary went from a

B school in 2009-2010 to an A school in 2016-2017. We believe our partnership was part of this

success. We want to be able to maintain this support and further serving the community. Overall,

there is clear evidence that our previous 21CCLC funding has demonstrated a positive impact on

student’s outcome and we hope it not only continues, but to expand those improvements to

maintain our added school, extended program hours/breaks, and have more youth served.

2. Dissemination of Information:

Information will be disseminated in multiple ways including our website, brochures/flyers

provided to students, monthly newsletters, materials provided at all events, as well we will

submit press releases to our local media outlets when necessary. The following information will

be disseminated on the brochures/materials: Description of services, location of programs, how


36

to access programming and contact information including website for more information.

Program information will also be available at MCSC for key staff to distribute as they see fit.

Additionally, the BGCMC recently partnered with the Community Foundation of Morgan

County to participate in an upcoming marketing campaign. We anticipate this partnership will

enhance and expand our dissemination of information in ways we are yet aware of.

3. Communication with Schools:

A. The non-public school does not meet the 21CCLC target population. However, the Program

Director) met with the local non-public school principal and ensured available services were still

available and they declined services as evidenced in the submitted Form 8.

B. Each family will sign a consent form at membership and/or beginning of the school year

which will give the Club the ability to speak to the school regarding enrolled students. In

addition, the school district will provide quarterly data including student grades, test scores, and

behavioral referrals as agreed upon in the MOU with parental consent.

C. BGCMC will share data with the schools through the communication officer at the school,

and via phone, email, or meeting when requested. BGCMC always offers parents the opportunity

to meet and discuss their child and their actions. Unlike the schools, we have the benefit of

interacting with parents regularly when they come to the facility to pick-up their child/children.

This daily interaction allows us to communicate, build trust, and gain a mutual respect for one

another. Program success and progress will be indicated and available on our Annual Report.

D. The Program Director and Site Coordinators will receive content information as necessary

from MCSC staff and teachers as they see fit or relevant. Annually, teachers will complete a

"teacher survey" which will allow BGCMC staff to review their observations as well as at the

annual school-year meeting where MCSC and BGCMC gather to reflect on the previous year and


37

plan for the next. MCSC Newby Elementary Principal also provides references and information

as they see fit for the benefit of BGCMC staff. As listed in the Professional Development section

of this grant, BGCMC staff at Newby Elementary will also be available to attend staff trainings

that will inform them of various topics which will allow them to align out-of-school time

programming with themes or subject matter being taught in the school with.

4. Parental Involvement, Family Literacy and Related Family Educational Attainment:

The BGCMC believes strongly that parents are an integral component to a child’s success. We

will continue to strongly promote active parent engagement, as we know this is vital to the

growth of every child both socially and academically. Our target group remains the many

families of at-risk youth, who are lower income, especially the low-wage working families that

depend on us for safe childcare. Additionally, we will conduct annual parent surveys to gather

qualitative data. We also gain parent insight from our partner, MCSC, as they receive parent

feedback regularly. Nationally, Boys and Girls Clubs of America have two family initiatives to

ensure accessibility to local Boys & Girls Clubs, like ours: Families with Anthem Blue Cross

Blue Shield Insurance can have membership fees paid for as well as any active military family.

Locally, we will continue to ensure trust and communication with our families by providing

positive daily interactions, verbal communication, and monthly newsletters. We currently are

planning to have 6 family engagement opportunities that are both organization specific, and/or

align with community events and 2 family educational involvement events. These events

include: Morgan County Old Settlers Parade, BGCMC Halloween Party, BGCMC Family

Thanksgiving Dinner, Santa Claus for Boys and Girls, St. Patrick’s Day Celebration, End-of-

school-year Family Cook-out. The educational involvement efforts include the Teen Culinary

Family Club Meal, and an annual BGCMC Summer Success Event (summer family event


38

focused on highlighting the literacy, STEM, and other summer education program success). We

will create a family literacy incentive program where youth can earn “Club Cash” by reading

with their parents at home, and earn incentives at the Club. Furthermore, we will seek resources

and opportunities from local partners and agencies in order to offer additional literacy resources

and/or parental educational involvement at these events.

5. USDA Approved snacks for 21st CCLC Children: During the after-school program, we

will provide snack for each participating child that is USDA approved on site. During summer

programming, the participating youth will receive a USDA approved lunch and snack on site.

Boys & Girls Club Indiana Alliance of remains our current vendor for snack, and they utilize

the USDA regulations to pick appropriate snacks under these guidelines. Mooresville School

District is our summer lunch vendor, they also choose meals that fit the regulated guidelines by

the USDA.

6. Weekly Schedule: BGCMC offers academic enrichment programming Monday through

Friday from directly after-school until 7:00P.M., offering approximately 2 hours of before school

programming at the Newby location. A typical schedule begins with the distribution of snack and

transitioning from school; focused academic support time including tutoring, homework help,

and literacy; then a variety of available specialty programming (in the BGCA 5 core program

areas) for youth to choose to participate in. Specialty programs and specific offerings vary by

semester depending upon the available staff and interest of the youth. Program offerings are

listed in the chart below.

Hours & Weeks of 21CCLC Program Operations for Students and Families

School Year - Monday-Friday

Before School Newby

Elem. Only 6:30-8:45

After School Newby & St.

Clair St. Site 3:00-7:00

Total hours p/week (5

days)

Total hours p/year

(40 weeks)


39

Hours

w/Students

2.25 hours p/day 4 hours p/day 31.25 1250

Hours

w/families

0 1 hour p/month 10

Break day

Programs

Approximately 17 days

(12:00-6:00)

102

Hours & Weeks of 21CCLC Program Operations for Students and Families

Summer - Monday-Friday (typically June-August) at St. Clair St. Site

Weekday 8:00-6:00 Total hours p/week (5 days) Total hours p/year (9 weeks)

Hours w/students 10 hours 50 450

Hours w/families 1 hour p/month 2

Summer hours have been increased since our previous grant to better meet the needs of our

working families. However, fees have not increased.

7. 21st CCLC Learning Center: Our families and community already acknowledge our

program as a 21CCLC site. However we will ensure this by including a provided logo on any

printed materials, provide printed logo at the entry of the facility, and include it on our website.

VI. PROFESSIONAL DEVELOPMENT NARRATIVE

We will utilize multiple resources for staff development to ensure BGCMC goals are met while

ensuring accessibility and availability for all staff (Program Director, Site Directors, and Direct

Service Staff). All training opportunities (including annual orientations) will be applicable,

meaningful, and relevant to our efforts at BGCMC. Staff will complete trainings based off of

evaluated areas of growth and will be encouraged to seek opportunities in the following

categories: Literacy, STEM programming, positive behavior management, literacy, academic

standards, safe and healthy youth, and positive youth development. We will do this by meeting

monthly during the school year, and weekly during the summer, for BGCMC all staff meetings.


40

These staff meetings allow for leadership staff to learn from direct service staff areas of concern,

as well as allow leadership staff to disseminate information and train as needed. Annually

BGCMC will conduct an “Evaluation Reflection” meeting, allowing all staff to collectively

review and discuss findings to commit to growth in any areas of improvement. The Site

Coordinator at Newby has attended school wide behavior management trainings and our Site

Coordinator at Newby has been approved to attend Newby Elementary teacher in-service

trainings. Additionally, all staff will take advantage of local and regional experts to provide

relevant training opportunities, including Indiana Youth Institute Youth Worker Cafes and

trainings hosted at BGCMC by local social/youth workers. The Program Director and both Site

Coordinators will attend the three annual trainings and two regional meetings hosted by the

Indiana Department of Education. Supplemental trainings will be provided by the annual

“Because Kids Count Conference” hosted by the Indiana Youth Institute, and the BGCA “Site

Coordinator Academy”. We will also send leadership staff to the “Indiana Summit on Out-of-

School Time” (hosted by Indiana Afterschool Network and Indiana Department of Education).

Online resources and trainings offered by BGCA (Spillett Leadership University, Professional

Youth Development Toolbox, and BGCA program-specific trainings), Indiana Dept. of

Education ELA Academic Standards resources, and the 21CCLC Professional Development

Institute will be available for all staff: Trainings are offered in a variety of ways including

webinars, interactive online-learning, as well as resources available for print. Lastly, CPR/First-

Aid training will be offered to all staff in the spring of every year in collaboration with the local

YMCA.

Type of Staff Training Opportunities Topics to focus on

Direct

Service Staff

Staff meetings; on-site trainings offered

by BGCMC staff and local professionals;

Trainings as it relates to youth programming in the

areas of literacy, STEM, positive behavior


41

IYI Youth Worker Cafes; CPR/First Aid;

Club orientation; Online training

resources from BGCA, IN-DOE, and

21CCLC.

management, safe and healthy youth, positive youth

development, CPR/First Aid, “Evaluation

Reflection” meeting, and additional trainings as

needed/requested based off of current needs.

Site

Coordinators

Staff meetings; on-site trainings offered

by BGCMC staff and local professionals;

IYI Youth Worker Cafes; CPR/First Aid;

Online training resources from BGCA

and 21CCLC; IYI Because Kids Count

Conference; IN-DOE Trainings; BGCA

Trainings; Indiana Summit Conference

Trainings as it relates to youth programming in the

areas of literacy, STEM, positive behavior

management, safe and healthy youth, positive youth

development, CPR/First Aid, “Evaluation

Reflection” meeting, staff management, parental

engagement, supporting student centered growth,

and additional trainings as needed/requested based

off of current needs.

Program

Director

Staff meetings; IYI Youth Worker Cafes;

Online training resources from BGCA

and 21CCLC; IYI Because Kids Count

Conference; INDOE Trainings; BGCA

Trainings; Indiana Summit Conference

Connecting in-school and out-of-school time,

designing and executing effective programs,

“Evaluation Reflection” meeting, staff management,

parental engagement, supporting student centered

growth, and additional trainings as needed/requested

based off of current needs.

VII. EVALUATION

Evaluation Plan: Evaluation of the 21st CCLC programming provided by BGCMC will ensure

that both implementation and outcomes of the program are assessed and reported on for key

stakeholders. Implementation of high-quality out-of-school-time programming will be conducted

through annual site visits to each of the program sites to compare observed program practices to

quality-based standards included in the Indiana Afterschool Standards. Interviews and

observations conducted the site visits will provide much of the formative data, although program

staff will also collect and use self-assessment data using the IN-QPSA, Indiana Quality Program

Self-Assessment. Data from the IN-QPSA, combined with the site visit reports from the external

evaluator, will be used to determine the quality of programming delivered to students and their

families. Outcome assessment will focus on addressing the extent to which the program is

meeting its performance measures included in the Program Design and Implementation Table

presented in Section V. Data collection methods are noted in the “Assessment Strategy” column

of the table presented in section V, but are also described in more detail below. Qualifications of

Selected Evaluator. Limelight Analytics will partner with BGCMC to provide evaluation


42

services for the Cohort Nine 21st CCLC grant. Mindy Hightower King, Ph.D., Owner and

President of Limelight Analytics, will supervise all aspects of the evaluation, coordinate data

collection, and work closely with BGCMC to ensure the results of the evaluation are used for

continual program improvement. Dr. King has worked as a program evaluator in applied school

settings for the past 18 years, and her work has focused primarily on after school programs,

school wellness initiatives, workforce development, and early childhood development. Dr.

King’s evaluation work in the afterschool arena has involved the assessment of high quality

program implementation practices in over 250 program sites in Indiana, Kentucky, and Ohio, the

assessment of academic and behavioral outcomes (in some cases through quasi-experimental

designs), and the development of self-assessment capacity among after school program staff. She

spent six years as the project director of the evaluation of the Indiana 21st CCLC Statewide

Initiative and four years as the project director of the Kentucky 21st CCLC Statewide Initiative.

In addition, she has directed the evaluations of more than 25 after school programs in Indiana

administered by both school districts and community-based agencies. Evaluation Design.

Although Limelight Analytics will coordinate all aspects of the evaluation, much of the data

related to the performance measures will be collected and maintained by program staff in the fall

and spring of each year. Types of Data Collected – Daily attendance, demographics, math and

reading grades, and reading and math assessment results will be collected for each participant. In

addition to participant-level data (attendance, grades, etc.) and survey data (teacher, parent, and

student surveys) collected by the program staff, Limelight Analytics will also conduct annual site

visits to each program site, which will include interviews with staff, observations of program

activities, and the collection of various program documents (e.g. lesson plans, program policies).


43

Data Collection Timeline – Data collection for the evaluation will occur throughout the

program year, although most analysis and reporting will be performed at the midpoint and end of

each school year. Program staff will collect student demographic information and attendance on

an ongoing basis. Academic data (e.g., grades, assessment scores) will be collected by program

staff each semester and entered in EZ Reports or provided to Limelight Analytics in Excel files

transmitted securely to a designated data portal. These data will be analyzed and results reported

in the summer following each school year. The table below displays the expected data collection

timeline for the 2018-2019 school year:

Due Date Data Element Method of Reporting

Fall

2018

Site Visits: Quality observations; Interviews with

program staff

Data collected onsite by Limelight

Analytics

January

2019

Participant Attendance &

Student Demographics EZ Reports

April

2019



April/May 2019

Administer Teacher Survey Enter in EZ Reports and return to

Program Director

Administer Parent Surveys

Administer Student Surveys Return to Program Director

June

2019



Family-Focused Activity Records Return to Limelight Analytics

June

2019

Academic/school-based data:

Grades:

School Day Attendance:

ISTEP+ Scores:

Local Assessments:

EZ Reports

Data Collection Instruments – Several critical sources of data will rely on existing data

collection instruments such as local and statewide assessments (NWEA, and ISTEP+) and the

statewide Teacher Survey instrument used by all Indiana 21st CCLC programs. Limelight

Analytics will also develop Parent and Student Surveys, and customized site visit observation


44

rubrics based on Indiana’s Afterschool Standards. Several performance measures will also be

collected and reported by program staff using “End of Year Reporting” templates developed by

Limelight Analytics. Utilizing Data for Program Improvement - Limelight Analytics will

present results of the evaluation at two points during each project year: (1) following the

completion of the site visits at mid-year; and (2) at the end of each project year. Data collected

through the site visits will be reported to the Program Director and Site Coordinators during a

“work group session” in order to identify high-quality program practices and opportunities for

improving program procedures and activities. The objective of the work session will be to use

the information gathered from the site visits to develop specific strategies for program

improvement and to prepare for the self-assessment process using the IN-QPSA. Outcome data

(including progress towards the performance measures) will be presented to program

stakeholders at the end of each project year in a written report and through a group presentation.

Similar to the mid-year presentation of site visit results, Limelight Analytics will present these

results to key program stakeholders and assist in the facilitation of work sessions that involve

brainstorming strategies for program improvement in areas identified through the evaluation.

B. Annual Reporting. In July of each year of the project, Limelight Analytics will prepare and

submit a detailed annual report to the program and to IDOE that describes student attendance

trends, progress towards each of the program’s performance measures, and a summary of the

program’s strengths and areas for improvement. Data for the latter section of the report will be

gathered through site visits and the program’s own self-assessment with the Indiana Quality

Program Self-Assessment (IN-QPSA) instrument. At the end of the end of the program’s fourth

year, Limelight Analytics will prepare and submit a final report to both the program and to IDOE

that includes aggregated data across all four years of the grant.


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C. Required Data from Schools: Boys and Girls Club of Morgan County has entered into a data

sharing agreement with the Mooresville Schools that involves a timeline of data collection and

verification activities. Data required for entry in EZ Reports will be requested by Boys and Girls

Club of Morgan County in April of each year, and then entered into the system upon receipt. All

Boys and Girls Club of Morgan County program sites will administer the Teacher Survey

currently required by the Indiana Department of Education. These surveys are provided to each

school’s Community Liaison with a cover letter, documenting the importance of the survey. A

letter is also sent to the school’s principal in order to encourage him/her to support the survey

effort with school staff.

D. Early Learning Programs. Proposed Cohort Nine 21st CCLC programming by Boys and

Girls Club of Morgan County will not include four year-olds or children who are not yet in

Kindergarten.

E. Required Performance Measures. Boys and Girls Club of Morgan County has included the

required performance measures for each of the three program sites in the Program Design and

Implementation table in Section V. As shown in the table, the math and English measures are

based on NWEA, the formative assessment instruments used Mooresville Schools. These

measures are of particular importance, as they assess the extent to which student’s exhibit growth

(as a group) across the school year. In particular, these measures will demonstrate the extent to

which the proportion of students passing these assessments has grown over the course of the

school year. These data will be collected from Mooresville Schools using the data sharing

procedures described above in section C. These data will be tracked using the EZ Reports system

and analyzed by Limelight Analytics at the end of each school year. The following table presents

the required performance measures for proposed programming for Boys and Girls Club of


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Morgan County’s Cohort 9 21st CCLC programming. These measures are also included in the

Program Design and Implementation Table in Section V:

Required 21st CCLC Elementary School & Middle School Performance Measures

50% of participants will meet Growth Goals on the math portion of the NWEA.

50% of participants will meet Growth Goals on the English-Language Arts portion of the NWEA.

VIII. SUPPORT FOR STRATEGIC PRIORITIES

The BGCMC will work closely with MCSC and available student data to determine yearly

student needs. We will focus on providing literacy programming for all youth, to strengthen their

academic basics. The BGCA has a unique program model geared to target the needs of the

students, specifically in the Indiana core subject areas: With evidence based programs and a

plethora of resources, our local BGCMC can maximize academic growth opportunities for our

youth and meet many Indiana academic and afterschool standards. Most inline, is our academic

program Indiana’s Kids. Information as provided from the State website, “Indiana Kids has four

main goals: 1) Increase youth career and college readiness 2) Promote civic responsibility

through engaging students in service activities 3) Increase student academic achievement 4)

Increase parent's job skills, parenting skills, and life skills leading to overall self-sufficiency”.

Through our partnership with the Indiana Alliance of the Boys and Girls Club, they will assist us

in providing education, youth development, and career exploration services to eligible children

grades 1 through 8. In addition to our Indiana’s Kids program, we offer programs meet Indiana

Academic Standards Include:

Sample list of some BGCMC programs Indiana Academic Standards met

Academic Success: STEM & Robotics activities W.5

Academic Success: Indiana’s Kids, Project Learn, Read-Up, Reading

Group, summer reading programs

RF.3, RF.5, RN.2, RV.2


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Character & Leadership: Jr. Staff & Community Volunteer Group SL.1, SL.2 , SL.3, SL.4,

The Arts: Creative Club for visual and performing art programming ML.1

Furthermore, our Boys and Girls Club model lines up with several of the Indiana Afterschool

Network Standards (IANS), by ensuring that we respond to the special interests and talents of

each child (2a), help children/youth make informed and responsible choices (3d), use positive

behavior management methods (5c), ensure that there is a quiet area for children who need it,

and all equipment are safe for active play (19c) (Indiana Afterschool Network, 2017). While all

standards are beneficial in framing a program, we found that the following IANS standards

provide the most succinct framework for evaluating our program :

Standard 1 Staff relate to all children and youth in positive ways.

Standard 4 Staff interacts with all children and helps them learn.

Standard 5 Staff use positive techniques to guide the behavior of all children and youth.

Standard 8 Staff supports families’ involvement in the program.

Standard 13 Programs are intentional about supporting and accelerating student learning.

Standard 19 The safety and security of youth are protected.

Standard 20 Children and youth are carefully supervised to maintain safety.

IX. SUSTAINABILITY PLAN

Sustainability is a key part of the Boys & Girls Clubs of America (BGCA), and is vital to

successfully running any 21CCLC. Our sustainability goal for Year One is to raise an additional

$42,000.00 in 2018 fiscal year. In the past year we have invested in hiring a new Executive

Director, providing competitive wages for direct service staff, and are seeking to promote a

current site director to be full-time ensuring long term dedicated staff. Next step plans include

securing funding for administrative staff including a grant coordinator. Investing in our

personnel is the first step to ensuring a sustainable future. Our resource development strategy for


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year one of this grant includes two notable components for organizational stability: The first

component is our Board of Management Transformation Initiative. We will move our Board of

Management from 8 members to 15 members, and elevating the work of the Board to engage

more community leaders in volunteering for board service with the BGCMC. The second

component is to reduce overall grant funding by 25% and increase local donations by 100%

through special events and face-to-face asks. By March 30, 2018, our board will have a written

strategy, The Strong Leaders Plan, for our board transformation initiative with a first draft to be

completed by the end of 2017. We are confident in our ability to draft and adopt a successful

sustainability strategy base on the fact that in 2017, our organization’s overall revenue grew by

50% based on the work of our board and grant writing. Our board has increased involvement

over the past year and is committed to focusing on sustainability. We aim to be a growing

organization and to serve more of the youth who need us most in Morgan County. Club staff,

particularly the Program Director, will focus on enhancing public relations and outreach efforts

to bring Club program and services to more kids. Our affiliation with BGCA also provides

professional support, expertise, and resources needed to ensure this success. Our communication

and message will target key investors and the community at large highlighting the BGCMC as an

investment into the future. The program will be highlighted by key strategies of success stories,

outcomes, and fiscal independence. We have aggressively sought additional grants within the

past 6 months, increased fundraising efforts in the past year, and are currently expanding

partnerships (as previously listed) to better utilize available resources. We also will be receiving

assistance from an upcoming marketing campaign opportunity with the Community Foundation

of Morgan County in 2018. We will share our success and expansion with the 21CCLC grant to

prove our ability and commitment to serve our community's youth.


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X. SAFETY AND TRANSPORTATION

A. At both locations, parents/guardians are required to sign their child/children out, and must

provide a photo ID if a staff member is unable to identify. A dedicated membership staff is

stationed at the entrance to help with identification of parents/guardians. We train on best

practices for safety, including on field trips and off-site locations. Staff maintains 100% direct

supervision of children at all times. CPR and First Aid certified staff are always on site and on

field trips. We aim for a 1:15 (adult to child) ratio on site and 1:10 ratio for field trips. Staff

carries cell phones or walkie-talkies on site and on field trips to maintain communication

among one another and supervisory staff. Contact information for parents is available at all

times in case of emergency. Participants are also taught safety and behavioral expectations, and

all youth are recognized for being safe, caring, productive, and responsible to encourage

desired safety behaviors.

B. There are currently no required licenses for staff. However, all employees and volunteers are

required to pass a background check. Staff is also provided with staff training and orientation as

part of our “on-boarding” procedures. CPR and First Aid training is made available for all staff.

In addition to on-site staff training, paid staff development is provided for BGCA, 21st Century,

IYI, and Indiana AfterSchool Network trainings. The safety and security of all of our members

is the highest priority for our after-school and summer youth programs. We satisfy Indiana

Afterschool Standard 19 a) with no observable hazards at both locations, and Standard 19 c)

with safe and active equipment for youth use. To ensure safety for our youth and staff, we have

up-to-date written safety policies and procedures that are reviewed annually with Boys & Girls

Clubs of America (BGCA): We meet the safety requirements put forth annually to maintain our

affiliation with BGCA. We have two program sites, one is a traditional Boys and Girls Club-


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based with a building location and the other is at a school (Newby Elementary). Our Club-

based location has secure entry and dedicated staff to greet youth and adults. The gymnasium,

computer lab, playground, and library are all accessible to us at our school based site at Newby

Elementary. All school entries are locked and adults must ring a doorbell to gain entry. At our

school based site, no transportation is required and students arrive after-school. With

partnerships, we offer transportation from the other schools to our Club-based site at St. Clair

Street, at no additional charge. Transportation is provided daily: The St. Clair Street site is open

until 7:00, and youth from the Newby Elementary site that need extended care past 6:00 when it

closes, are transported to the St. Clair Street site to provide care until 7:00P.M. for the

convenience of working parents. As required to be a BGCA affiliate, and to maintain our status,

we are required to conduct criminal background checks on all employees, board members, and

volunteers prior to hiring. We utilize a name based record search that (1)verifies the person’s

identity and legal aliases (2) provide a national sex offender registry search (3)provides

criminal record search. All files are kept in a locked file cabinet in the Executive Director's

office. We utilize VeriScreen. Printed copies of background checks are securely stored in each

employee's file at the Club (within the Executive Director’s office), and virtual copies are

retrievable from VeriScreen at anytime.

XI. BUDGET

A. Please see Form 7, as submitted earlier in this proposal. Note, “Budget Year 1” top cell was

locked and does not include our name at the top “Boys & Girls Club of Morgan County”

B. Personnel is by far our most valuable and necessary asset to provide services to our youth. To

ensure that youth receive the high quality care and attention they require, we will prioritize our

staffing resources. Program Director (1)- The Executive Director of the Boys and Girls Clubs


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of Morgan County will serve as the Program Director. The Program Director is mainly

responsible for managing and implementing the educational program and budget provided in this

application, and will ensure that the BGCMC meets its responsibilities to the IDOE under the

grant agreement in a timely manner. The Program Director will spend 10% of his time in support

for the 21CCLC including data entry, program development, program monitoring, professional

development, staff management, and overall program management. The Program Director will

serve as the primary contact for at 21CCLC communication. In addition, the Program Director

will be in charge of managing the grant and budget. The Program Director ensures the safety of

all youth and staff by overseeing the emergency plans, training, policies, and procedures. The

Program Director will also work with the Board of Directors and additional staff as available to

increase funding through fundraising and/or grant management to ensure fiscal sustainability for

the program. Overall, the Program Director will ensure compliance for this 21CCLC grant, as

well as the safety and programs standards as required for BGCA. The Program Director is a full-

time staff member, 10% of the Program Director expense for a total of $5,000.00 for year one. -

Site Coordinator (1) - Newby Elementary School-based Site: The Site Coordinator for Newby

Elementary (SCN) is responsible for the daily operation, coordination, and delivery of services at

BGCMC Newby Elementary. The SCN ensures staff and students are sign-in to their

appropriate location; oversees drop-off and pick-up of youth; coordinates the distribution of

snack daily; ensures activities are delivered as intended; ensures field trip activities are

completed as schedules; communicates with the Program Director, teachers, and parents as

necessary. The SCN is also responsible for the daily management of part-time support direct

service staff and volunteers. -Site Coordinator (1) - St. Clair Club-based Site: The Site

Coordinator for St. Clair Street Club (SCS) is responsible for the daily operation, coordination,


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and delivery of services at BGCMC St. Clair Street Club. The SCS ensures staff and students

are sign-in to their appropriate location; oversees drop-off and pick-up of youth; coordinates the

distribution of snack daily; ensures activities are delivered as intended; ensures field trip

activities are completed as schedules; communicates with the Program Director, teachers, and

parents as necessary. The SCS is also responsible for the daily management of part-time support

direct service staff and volunteers. The SCS is currently part-time, and we are proposing to

increase their hours to become a full-time staff member with this grant. Both (2) site coordinators

will be full-time staff members at 40 hours a week for 52 weeks, with 100% of the position

expense for a total of $50,960.00 for year one. -Morning (AM) Program Leaders/Direct

Service Staff School-Year Program (2)- Under the supervision of the Site Coordinator, Direct

Service staff will be responsible for the daily interactions with program youth, supervision of

youth, and implementation of the academic services in the school year after-school program.

These staff will coordinate with their colleagues and the Site Coordinator to ensure programs are

implemented in the 5 core program areas and emphasizing literacy opportunities for the morning

portion of BGCMC programming at Newby Elementary. Direct Service staff will serve as

mentors to the youth, and interact with parents and volunteers as needed. Each Direct Service

staff is part-time and will be paid on average $10.00 per hour for 12.5 hours a week for 36

weeks, total expense for Morning Program Leaders/Direct Service Staff is $9,000.00 for year

one. -After-School Program Leaders/Direct Service Staff (5)- Under the supervision of the

Site Coordinator, Direct Service staff will be responsible for the daily interactions with program

youth, supervision of youth, and implementation of the academic services for all other BGCMC

program offerings including after-school, summer, and break days. These staff will coordinate

with their colleagues and the Site Coordinator to ensure programs are implemented in the 5 core


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program areas and emphasizing literacy opportunities at all BGCMC programs. Direct Service

staff will serve as mentors to the youth, and interact with parents and volunteers as needed. Each

Program Leaders/Direct Service Staff is part-time and will be paid on average $8.00 per hour for

20 hours a week for 42 weeks, total expense for Program Leaders/Direct Service Staff is

$60,480.00 for year one. PERSONNEL TOTAL $125,440.00, approximately 72% of year one

total budget. FRINGE BENEFITS $19,765.00 for year one, approximately 11% of total year one

budget.: FICA expenses for Site Coordinators and Program Leaders is calculated at 7.65% of

total salary, and 7.65% of ten percent of the Program Directors salary, totaling $9,595.66. Site

Coordinators (x2) health benefits are $4,320.00 each at $360 a month for 12 months, totaling

$8,640.00. Retirement benefits for site coordinators (x2) are calculated at 3% of total salary with

the total expense being $1,528.80. TRAVEL $1,250.00, 0.7% of total year one budget: Travel

expenses cover costs endured to staff members while travelling for training purposes. Hotel

expenses for national Boys & Girls Clubs of America Site Director Academy are calculated at

two hotel rooms at $125 per night, for three nights totaling $750.00. Flight travel is required at a

rate of $250 per person for airfare, totaling $500. TRANSPORTATION $4,720.00, 2.7% of total

year one budget: Transportation expenses cover the cost necessary to safely transport youth from

schools to the Club-based site as well as for field trip experiences. Bus rental for field trips is

calculated at a rate of $400 per trip for 10 field trips totaling $4,000.00. Driving expenses for our

after-school transportation is calculated at $60 a month for 12 months for a total of $720.00.

EQUIPMENT $0: No request for funds here. SUPPLIES $7,000.00, 4% of year one total budget:

We anticipate a variety of supplies will be needed for afterschool and summer programming as

well as our family events. Supplies are typically non-sustainable and are heavily utilized.

Supplies are necessary for program implementation and youth directly benefit from all supplies.


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Supplies include art materials, educational tools, recreation/sports items, incentives, and general

disposable items such as paper. Total program supplies are $6,000.00. Additional office supplies

will be needed and utilized for administrative needs for a total of $1,000.00. CONTRACTUAL

$15,500.00, 8.9% of total year one budget: Contractual expenses cover the cost of our local

evaluator, Limelight Analytics, at a rate of 6% of the total award to be $10,500.00, as well as the

cost of the annual DOE EZ Reporting system at a rate of $1,000.00 per site for two sites.

Additional contractual services to Indiana University Link Observatory Space Development

STEM youth program, for a total of $3,000.00.PROFESSIONAL DEVELOPMENT $1,129.00,

0.6% of total year one budget: Professional development expenses include the fees associated

with registration for state and national training opportunities for the Program Director and two

Site Coordinators. There are currently 3 conferences we anticipate in participating in. $125 per

registration for two staff to attend the Indiana Youth Institute State Conference; $61 per

registration for two staff to attend the Indiana Summit on Out-of-School Time (hosted by Indiana

Afterschool Network and Indiana Department of Education) Conference; $35 per staff, for 9

staff, to complete CPR/First Aid training. An additional $442.00 is reserved to cover the cost of

local trainers in youth/social work to provide onsite training opportunities that are relevant and

current to the professional development needs of staff. OTHER $196.00, 0.112% of year one

total budget: Funds will be used to cover the expense of required background checks, calculated

at $14 per background check for 14 staff. INDIRECT COST $0: We are not charging any

indirect costs to this grant in year one. Total proposed project grant for year one is

$175,000.00 for year one.


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APPENDIX A

Memorandums of Understanding


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APPENDIX B

Equitable Access and Participation


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Department of Education’s General Education Provisions Act (GEPA)

Section 427 Statement

The Boys & Girls Club of Morgan County - including board and staff - believes that

diversity and inclusion are essential to the fulfillment of our mission. Our mission is to enable all

young people, especially those who need us most, to reach their full potential as caring,

productive, responsible citizens. We resolve to maintain a community that is respectful of all

persons despite differences in age, citizenship, disability, ethnicity, gender identity or expression,

geographic origin, language, marital status, nationality, philosophical beliefs, race, religion,

sexual orientation, or socioeconomic status.

In carrying out its mission, The BGCMC will ensure to the fullest extent possible

equitable access to, participation in, and appropriate educational opportunities for individuals

served. Federally funded activities, programs and services will be accessible to all teachers,

students, and other program beneficiaries with special needs allowing them to participate fully in

the projects. The BGCMC does not discriminate on the basis of age, color, religion, creed,

disability, marital status, veteran status, socio-economic status, national origin, race, gender or

sexual orientation in its activities. It provides reasonable and appropriate accommodations to

meet the needs of a diverse group of students and community members and other participants.

The steps taken in this project to illustrate how BGCMC will ensure equitable access

when needed will include

Providing materials in a different language or form of communication to meet the varying

needs of individuals.

Provide staff that can read materials to individuals unable to read.

Provide assistance to individuals needing mobility assistance.

Willing to provide additional accommodations as needed.


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APPENDIX C

Board authorized confirmation of Authorized Representative (Executive Director)


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APPENDIX D

Goals, Objectives, Activities, Performance Measures, and Assessment Table


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Goals, Objectives, Performance Measures, Activities and Assessment Table

Program

Goals

P Program Objectives

Program Activities

Performance

Measures

Assessment

Strategies

1) Improve

academic

achievement

1a. Increase overall

literacy, including

reading comprehension

and achievement

among regular

attending members.

1b. Increase

mathematic

achievement among

regular attending

members.

1a. Provide academic

enrichment activities,

focusing on literacy,

emphasizing

improvement based off

State academic

achievement standards

through the following

programs: Indiana’s

Kids, evidence based

Project Learn, and

Read-UP, Reading

Club, and summer

reading programs.

1b. Provide academic

enrichment activities,

focusing on

emphasizing

improvement based off

State academic

achievement standards

through the following

programs: through

STEM programs such as

BGCA “DIY STEM”,

Indiana’s Kids, and

STEM Robotics .

1a. 50% of

participants will meet

Growth Goals on the

math portion of the

NWEA

1b. 50% of

participants will meet

Growth Goals on the

ELA portion of the

NWEA

1c. 0% of

participants in grades

3-8 will pass the ELA

portion of the ISTEP+

Exam in the spring

1d. 70% of

participants in grades

3-8 will pass the math

portion of the ISTEP+

Exam in the spring.

1a. NWEA scores

collected by the

Program Director

and entered in EZ

Reports.

1b. NWEA scores

collected by the

Program Director

and entered in EZ

Reports

1c. ISTEP+ Scores,

collected by the

Program Director

and entered in EZ

Reports.

1d. ISTEP+ Scores,

collected by the

Program Director

and entered in EZ

Reports.


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Program

Goals

Program Objectives

Program Activities

Performance

Measures

Assessment

Strategies

2) Improve

Student

Behavior

2a. Increase student

attendance.

2b. Increase

classroom performance

of students.

2c. Decrease

disciplinary actions of

students at school,

specifically decrease

number of suspensions

and expulsions.

2a. Require school

attendance from

members for entry into

the Club.

2b. Provide well-

rounded and high

quality after school

programming that

supports youth

academically.

2c. Provide youth with

opportunities to develop

character & citizenships

through SMART

programs including:

SMART Moves, Jr.

Staff, and

Club/Community

Service. Additionally,

emotionally encourage

youth through Positive

Behavior Management

and Recognition

through monthly

recognition

opportunities.

2a. 95% of

participants will

receive no more than

two discipline referrals

per school year

2b. 95% of

participants will have

received zero

suspensions per school

year

2c. 75% of

participants will attend

60+ after school

programming days

during the school year

2a. Discipline

referral data and

suspension data

provided by the

schools.

2b. Discipline

referral data and

suspension data

provided by the

schools.

2c. School and

Club attendance

(as entered into EZ

Reports).

Program

Goals

Program Objectives

Program Activities

Performance

Measures

Assessment

Strategies

3) Increase

Family

Involvement

3a. Parents have an

increased awareness

about their child at the

Club.

3b. Parents have

increased opportunities

to interact with the

Club and their child.

3a. Monthly

newsletter will be

provided, parent

meetings will be

available, and increase

opportunities for parents

to visit the Club.

3b. Provide 8 events

in a calendar year that

allow for parent

involvement. Including

literacy engagement.

3a. 75% of

participants' parents

attend at least two

family events per year

3b. 8 of 8 total

family nights are held

each year

3a. Attendance

records maintained at

family events.

3b. Family event

records maintained

by program staff.


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