bradley stoke town council · web viewour smaller fuel, efficient vehicles then cover gp/hospital...

BSTC – Leisure, Youth & Amenities Committee – 18th December 2017

BRADLEY STOKE TOWN COUNCIL

Leisure, Youth & Amenities Committee

Minutes of the Meeting of the Leisure, Youth & Amenities Committee of Bradley Stoke Town Council held at 7.00 pm at Jubilee Centre, Bradley Stoke on Monday 18th December 2017.

PRESENT: Councillors: Tom AdityaElaine HardwickPaul HardwickBrian HopkinsonFranklin Owusu-AntwiBen Randles (Chair)Andy WardMarion Ward

Officers: Sharon Petela (Town Clerk)Graham Baker (Youth Development & Participation Worker)

Representative from: Bradley Stoke Youth Cricket Club

1 Submissions from the Public

None

2 Apologies

None

3 Declarations by Members

Councillor Paul Hardwick declared an interest in agenda item 8.1.1Councillor Andy Ward declared an interest in agenda item 8.2.2 + 8.2.3 + 8.2.4Councillor Marion Ward declared an interest in agenda item 8.2.2 + 8.2.3 + 8.2.4

4 Announcements by the Chair

The Chair welcomed everyone to the last Leisure, Youth & Amenities meeting of 2017 and wished all a Happy Christmas/Festive Season. He also congratulated SGC on the Stoke Gifford Link road which opened today.

5 Minutes of Previous Meetings

Acceptance of the Minutes of the meeting of the Leisure, Youth & Amenities Committee held on 16th October 2017 were proposed (with the addition of Councillor Andy Ward’s declaration of interest under 8.2) by Councillor Tom Aditya and seconded by Councillor Marion Ward. A vote was taken, 6 in favour, 1 abstention, proposal carried. Minutes were then signed as a correct record.

In light of the fact that there was a representative from Bradley Stoke Youth Cricket Club present at the meeting, Councillor Paul Hardwick proposed that agenda item 8.1.1 be discussed next, seconded by Councillor Andy Ward, carried unanimously.

1


Councillor Paul Hardwick declared an interest in agenda item 8.1.1 and left the meeting.

Councillor Brian Hopkinson arrived at this point in the meeting.

8 Service Level Agreements, Community Development, Grant Aid and Youth Grant Aid Applications

8.1 Service Level Agreements (SLA) 2017/18

8.1.1 Bradley Stoke Youth Cricket Club – Youth SLA

Documentation circulated to councillors (see Appendix A). A representative from the organisation spoke in support of the application.

Following discussion, Councillor Elaine Hardwick proposed that Bradley Stoke Youth Cricket Club be awarded a Youth Service Level Agreement of £3,500.00 for 2017/18, seconded by Councillor Andy Ward, carried unanimously.

Councillor Paul Hardwick rejoined the meeting.

6 Matters arising from the minutes of the meeting held on 19th June 2017

6.1 Update on Brook Way Activity Centre Site developmentAmended site layout plan approved by Council and will be submitted to SGC Planning Department in the near future.

6.2 Provision of Leisure Equipment on the Jubilee Green

Graham Baker, Youth Development & Participation Worker informed the meeting that he has been in discussion with Wesport regarding potential funding streams.

6.3 Tree Planting/Roundabout Enhancement in Bradley Stoke

Ongoing.

7 Matters within the scope of the Leisure, Youth & Amenities Committee

7.1 Youth Development & Participation Worker update report (inc. skatepark)

Graham Baker gave the following update: Headline news (since last LYA Committee on 16/10/17):- Regular youth work sessions at the Skatepark, Jubilee hardcourts & Girls

project.- Very good SG Positive Activity Subsidy (PAS) monitoring visit report.- SG PAS consultation meetings + BSTC response submitted.- Seven young people from BSTC youth projects volunteer at Firework night.- Revised container conversion plans submitted soon.- Ratification at BSTC Full Council re appointment of additional youth staffing. Work with young people (since last LYA Committee on 16/10/17):- SG PAS monitoring visit: Two of our youth work sessions were recently

inspected by the PAS Commissioning Officer (30/11/17). Monitoring feedback was very positive and included the following: ‘despite it being an extremely cold night (-4C wind chill), both sessions were well attended…Workers are

2


building a good relationship with young people & offer support and warm drinks…Young people are clearly known to the workers & they engage positively’. ‘On the night (at the skatepark) there were young people around 12 years & others at the top of the age range’. ‘The older young people are encouraged in to volunteering/ leadership roles which they seem to value’. ‘The staff encourage & seek to develop ownership amongst young people & their participation was evidenced through the mural project & regular organised BMX/ skateboard competitions’.

- Regular Detached/ Street Youth Work sessions at the skatepark. As highlighted above, these sessions continue to attract a wide age range of skatepark users & other young people who use the location as a meeting place. The regular & occasional additional sessions continue to help promote young people’s ‘ownership’ of the park.

- Regular Detached/ Street Youth Work sessions at the Jubilee hardcourts & surrounds. This has been a positive period with good numbers & continues to attract some distinct groups; the majority within the 14 to 17 age range. Young people have even continued to attend on extremely cold nights (as evidenced in monitoring visit). Sessions continue to offer the chance to informally engage in physical activity, but also importantly to have a dialogue on numerous topics & also discuss/ challenge anti-social behaviours, etc. During this period workers have also had an increased conflict resolution role.

- Girls & Young Women’s Project: Tuesday night sessions have continued during this period & have also attracted new members. The very positive recent multi-activity weekend has created a very good ‘vibe’ in the group and the girls are keen to be more actively involved in shaping the programme & volunteering. Four of the girls were volunteer stewards at our firework night & others have taken direct responsibility for running one of the weekly sessions. The Girls have just helped plan an Ice Skating trip to Winter Wonderland 19/12/17). The YD&PW continues to work closely with the staff team to develop & support the programme & two staff meetings have been held in this reporting period. As usual (& evidenced by Firework night), it is intended that these sessions will help increase young people’s engagement with other BSTC youth projects & activities.

- Firework night volunteering: seven young people, from different BSTC youth projects, were volunteer stewards on Firework night. They all did an excellent job & are keen to do further volunteering.

- Regular skatepark monitoring visits have continued throughout the period & continue to often become brief Detached Youth Work sessions (2/3 per week). This involves discussion/ feedback with/ from new or regular park users, parents/ carers & to update on latest plans, promote activities, events & involvement, challenge behaviours, etc.

- Informal planning meetings with young people/ young volunteers & the YD&PW have continued throughout the period at the BSTC Office &/ or the skatepark. This has recently involved exploring container modifications, planning trips, etc.

- YD&PW continues to be involved with 1 to 1 & small group support work with young people on various issues.

- Accredited or recorded outcomes for young people’s activities where appropriate.

Staffing, research, funding, planning issues, administration & training:- Container conversions: We have continued to fine turn the internal design &

layout & plan to submit before Xmas. It is hoped that the new containers can be installed early next year, depending on confirmation of build and installation times.

3


- Recruitment/ staffing issues. Following discussion & agreement, the decision go to advert & recruit additional p/t youth worker staff was agreed at November BSTC Full Council.

- SG Positive Activities Consultation: Following previous discussion and final updates to November BSTC Full Council, the YD&PW submitted our final response to SG. A response that is being echoed by certain other Town & Parish Councils.SG have previously stated that ’We fully acknowledge the role many Town and Parish councils are already playing in local youth provision and are keen to get your views on how we could support this in any new commissioning arrangements’.

- Regular research into additional project, programme & event funding, including informal meeting with Tesco.

- MUGA & Jubilee Green Gym: The YD&PW has agreed to take on responsibility for exploring the possible installation of a MUGA (Multi-Use Games Area) on one of the Jubilee Green hardcourts. He has recently meet with WESPORT & they are offering practical support & advice on funding sources & applications. In addition, they are also interested in the possibility of developing ‘satellite’ programme/s that could also attract revenue funding.

- Strategic lead on other current & evolving projects. - Ongoing development of a portfolio of Youth Work Policies & Procedures for

BSTC.- Management of commissioned pieces of work within a co-production/

partnership model of delivery.- Reporting, evaluating & data collection. Research & purchase of resources.- Fire refresher training (24/10/17). Local, regional & national networking & partnerships + youth

development models:- Discussion, liaison &/or meetings with range of individuals, local agencies &

organisations on various, developments, issues & collaborative working.- Continued liaison re Positive Activity Subsidy (PAS) funding. See consultation

issues & monitoring visit above. - Ongoing research & contact with Town & Parish Councils & other

organisations who have developed or who are developing different organisational frameworks for youth work (several recent discussions re PAS consultation & responses).

- Continued liaison &/ or meetings with BSTC & SGC Officers & Councillors, local community members, re various issues as appropriate.

- Ongoing liaison with local media & BSTC Councillors & Officers re publicity, newsletters, articles, radio interviews, press releases, etc.

Councillor Tom Aditya left the meeting

7.2 Bradley Stoke in Bloom (BSiB) update by Steering Group

Update report circulated to councillors (see Appendix B).

8 Service Level Agreements, Community Development, Grant Aid and Youth Grant Aid Applications

8.1 Service Level Agreements (SLA) 2017/18

8.1.1 Bradley Stoke Youth Cricket Club – Youth SLA

Discussed earlier on the agenda

4


8.1.2 Four Towns & Vale Link Transport

Documentation circulated to councillors (see Appendix C).

Following discussion, Councillor Paul Hardwick proposed that Four Towns & Vale Link Transport be awarded a Service Level Agreement of £2,404.21 for 2017/18, seconded by Councillor Franklin Owusu-Antwi, carried unanimously.

8.1.3 South Gloucestershire Chinese Association

Documentation circulated to councillors (see Appendix D).

Following discussion, Councillor Andy Ward proposed that South Gloucestershire Chinese Association be awarded a Service Level Agreement of £1,764.37 for 2017/18, seconded by Councillor Elaine Hardwick, carried unanimously.

8.1.4 South West Winterguard Academy – Youth SLA

Documentation circulated to councillors (see Appendix E).

Following discussion, Councillor Andy Ward proposed that South West Winterguard Academy be awarded a Youth Service Level Agreement of £1,850.00 for 2017/18, seconded by Councillor Elaine Hardwick, carried unanimously.

8.2 Community Development Grant Aid (CDGA)

8.2.1 Update on CDGA23 – Friends of Jubilee Green

An Evaluation Form and Final Report has been received from Friends of Jubilee Green (see Appendix F). The £80 surplus has now been refunded to BSTC.

Following discussion, Councillor Paul Hardwick proposed that the Town Clerk write to the Friends of Jubilee Green (on behalf of the Chair of Leisure, Youth & Amenities committee) to thank the trustees for all their hard work over the years, seconded by Councillor Andy Ward, carried unanimously.

Councillors Andy Ward and Marion Ward declared an interest in agenda items 8.2.2 and 8.2.3 and moved to the public gallery to answer questions on the next two agenda items if required.

8.2.2 New Application - CDGA24 – Bradley Stoke Carnival (Community Zone/Community Festival 2018)

Bradley Stoke Carnival has requested Community Development Grant Aid of £4,000 to fund the Community Zone at the 2018 Community Festival.

Following discussion, Councillor Paul Hardwick proposed that Bradley Stoke Carnival be awarded Community Development Grant Aid of £4,000 to fund the Community Zone at the 2018 Community Festival, seconded by Councillor Brian Hopkinson, carried unanimously.

5


8.2.3 New Application - CDGA25 – Bradley Stoke Carnival (Last Night of the Proms event 2018)

Bradley Stoke Carnival has requested Community Development Grant Aid of £4,000 to fund a Last Night of the Proms event in 2018.

Following discussion, Councillor Ben Randles proposed that Bradley Stoke Carnival be awarded Community Development Grant Aid of £4,000 to fund a Last Night of the Proms event in 2018, seconded by Councillor Franklin Owusu-Antwi, carried unanimously.

Councillors Brian Hopkinson, Andy Ward and Marion Ward declared an interest in agenda items 8.2.4 and left the meeting

8.2.4 New Application - CDGA26 – Bradley Stoke Radio

Bradley Stoke Radio has requested Community Development Grant Aid of £4,000 towards the running costs of the community radio.

Following discussion, Councillor Franklin Owusu-Antwi proposed that Bradley Stoke Radio be awarded Community Development Grant Aid of £4,000 towards running costs of the community radio, seconded by Councillor Paul Hardwick. A vote was taken, 3 in favour, 1 abstention, proposal carried.

Councillors Brian Hopkinson, Andy Ward and Marion Ward rejoined the meeting

8.3 Grant Aid (GA)

None

8.4 Youth Grant Aid (YGA)

None

8.5 Larger Grant Aid

None

9 Date of next meeting

Monday 19th February 2018 at The Jubilee Centre, Savages Wood Road at 7.00pm.

The meeting closed at 7.35pm

6


Appendix ABradley Stoke Cricket Club (BSCC) Application for SLA Grant Funding

I am writing to reapply for the Youth SLA Grant that was so kindly donated last year to Bradley Stoke Cricket Club for the provision of youth services. I include a copy of the club’s accounts for the previous financial year (ending 31.10.17). I am now in my second year in the Youth Development role after a year of getting to grips with what is involved and an eye on how to progress things further going forward. The preparation has already begun for next season, this application being one part of that.

The youth section continues to be a clear priority and a guiding principle behind the strategic growth of the club and its facilities. We see the job of introducing the game of cricket to the next generation as our duty to our community and to the game we love. Cricket can not only introduce children to the excitement of activity and encourage a healthy lifestyle but it can instil in its young participants the importance of teamwork and fair play. We are proud to continue to have a thriving youth section, with 95 juniors attending at least one session in 2017, with 69 going on to join the club, the majority of whom are residents of Bradley Stoke. The club still sees the provision of ECB Accredited Coaches to assist the development of its youth team players as essential. We have already agreed all of our required coaching roles for next season, and of the 12 individuals in place we currently have six x Level 1 coaches, one of whom is looking to achieve Level 2 before the outdoor season starts, and two Level 2 coaches.

As well as the quality of coaching the club also recognise the importance of facilities and we have finally secured new practice nets, which are currently being built. After several unsuccessful applications we secured an England and Wales Cricket Board (ECB) grant of £25,000 provided it was spent by the end of 2017. We felt this was too good an opportunity to let pass by despite the balance of the cost (a further circa £25,000) almost depleting the club’s reserves once paid shortly. We intended to use the reserves for this purpose but maybe not quite as soon! Continuing financial support including your generous donation (although not directly used for this purpose) is essential to keeping the club operating in the short term following this spend. The nets will be heavily used by the youth membership so your continuing support will have a direct influence in this regard.

Please find below further information on the club, our youth membership and the financial resources that BSCC invested in the youth membership in the financial year ending 31 October 2017.

Overview of BSCC youth teams and membership

The club currently provide many activities for the youth of the town and beyond and plan to continue this for many years. In 2017 95 kids (46 U9s, 24 U11s, 12 U13s, and 13 U17s) between the ages of five and 17 took part in one form of cricket or another at the club this year. Of the 74 that then went on to become or were already registered players, 46 (62%) reside in the BS32 postcode, with a further 17 (23%) residing in the BS34 postcode.

We feel that while there are many reasons for such a large number of kids to be involved in our club, one of the main drivers for success is the commitment of the club to make cricket affordable for all. To achieve this we have a large selection of cricket equipment available for use by the kids such as bats, helmets and the raft of safety equipment required. This is a significant investment for any family and by having kit available for shared use means investment does not have to be made to start the game. Also the committee are firm believers that despite the cost of running a youth section that membership fees should remain low to encourage participation. In 2017 it was only £35 for any youth player to become a member, and although the club have just this week voted at this year’s AGM to increase youth membership to £40, we feel this still represents excellent value for money and therefore remains a negligible barrier to participation.

For this small fee the kids received weekly two hour training sessions (90 minutes for U9s, one hour for our new U7s section for 2018) between the end of April and the end of August. Prior to that, the club hired indoor facilities for six weeks pre-season. The kids were charged just £2 each (unchanged from 2016) for these sessions to encourage attendance. In addition to this we had structured league and cup fixtures for U11s, U13s and U17s, and there were no match fees for these games other than a £3 per player tea fee for three U13s Sunday games. We also arranged friendlies and entered our U9s into tournaments at our own expense with no additional cost to the players. We started the current youth coaching journey 11 seasons ago so many of the membership have matured into young adults and left the youth set-up. However many of them have stayed with the club and now play adult cricket, and indeed many existing youth members (Under 17) also play adult cricket for the club (18 during 2017). Again we want to make cricket affordable and therefore youth match day fees when playing adult games were £4 instead of the £6 we charge our adult members. For this they not only get a full afternoon of cricket but also a cricket tea. The statistics below show how many U19 players represented each of our adult sides this year. If you consider that we are making £2 less per player per game for each of these and that 101 adult games were played in the 2017 season, this is a significant loss of revenue for us to make things more affordable for the youth players.

7


Appendix A● Saturday 4th XI - seven players were U19 and they made 28 appearances in total● Saturday 3rd XI - ten players were U19 and they made 60 appearances in total● Saturday 2nd XI - eight players were U19 and they made 47 appearances in total● Saturday 1st XI - four players were U19 and they made 49 appearances in total● Sunday 1st XI - 12 players were U19 and they made 69 appearances in total● Sunday 2nd XI - 17 players were U19 and they made 56 appearances in total● Friendly XI - 24 players were U19 and they made 57 appearances in total● Midweek XI - five players were U19 and they made five appearances in total

Also to show how much faith and opportunity we give our youth players I think it speaks volumes that the top run scorer and top wicket taker across all forms of cricket this season again has been U19. In addition eight of the top 17 batsman and 14 of the top 30 bowlers were U19.

The investment of time from our volunteers both in completing coaching courses and delivering coaching has seen two of our youth players being selected for this winter’s respective Stroud and South Gloucestershire district representative age group indoor training squads, and one of our female players being selected for the Gloucestershire County girls Under 11s squad, the club's first female to gain such recognition. Our commitment to improving the quality of service also looks at off the field activities with the club putting all its coaching staff through Safeguarding and Protecting Children and First Aid courses every three years at the current cost of £35 per coach. We also have a new Child Welfare Officer who is responsible for ensuring the club are doing as much as possible to protect the children we coach. She will be attending the required training courses in the new year.

As well as developing cricketing abilities and the mandatory gentlemanly conduct required by the spirit of the game, the club also reward the youth members who go the extra mile and help out around the club. We have a Youth Club Member of the Year award which is voted for by the adult team captains and youth coaches and awarded to the individual who has given the most back to the community of the club off the field of play. This year's award went to a youth member who stepped up to captain the adult Sunday 2nd XI and all the responsibility that goes with it on and off the field. We also pride ourselves on being open to all abilities and disabilities. We aim to make sure anyone who wants it has the chance to experience the game. We field balanced sides which remain competitive but give those who otherwise may not get the chance an opportunity.

The club also create a terrific family atmosphere and community spirit and this is especially seen at our Youth/Parent Double Wicket competition which takes place every August Bank Holiday. This year saw 39 kids taking part in a knockout competition with their parent/carer/available adult club member, which ended with our annual youth presentation. Trophies and awards were given out on the day and ensured that as well as recognising those players who scored the most runs or took the most wickets during the season, that everyone who played during the season received a medal to show for their efforts. There was also a Player’s Player of the Year award for each of the U11, U13 and U17 squads, voted by the players of each squad with the emphasis on e.g. most improved/most committed player, not necessarily on on-field achievement alone.

Financials:As previously stated, BSCC makes every attempt to subsidise the activities of our youth section and, in so doing incur a range of costs, the majority of which are not covered by the membership fees paid by youth members. The table below details a number of costs incurred by the club in support of the youth section for the 2017 playing season. This would be what the generous grant of £3,500 was put towards last year. You can see the club’s expenses for running youth cricket exceed the grant figure, so we still continue to fund the remainder ourselves.

Item CostYouth league and tournament fees £140.00Youth match cricket balls £98.40Reduced adult match fees for youth members £742.00Insurance (£740.00 - say ⅓ attributable to youth members) £246.67Courses paid for youth team coaches (completed and forthcoming) £355.00Rent of facilities, including of Bradley Stoke Community School where the 3rd XI and 4th XI play home matches, which are partly used to develop youth players and gain them exposure to adult cricket (£6,075.38 - say ⅓ attributable to youth members)

£2,025.13

New coloured kit for the Under 19s £657.75Training equipment £34.63Indoor hall hire for the Under 12s to practice ahead of indoor league £30.80TOTAL £4,330.38

8


Appendix ANext Season

Next season we anticipate our youth costs to be broadly similar plus the cost of new practice nets as mentioned above (which are used by the kids probably as much as the adults) which will cost the club around £25,000. This will provide a facility which will be larger to accommodate bowlers run ups within the structure as well as being less affected by the weather to ensure as many sessions as possible take place.

Regrettably we did not run an Under 15s team in 2017 due to low playing numbers in this age bracket and a lack of coaches. Happily we have recruited more coaches for 2018 so can once again run this age group, giving continued playing opportunities for the players of that age that we have, supported by younger players, so hopefully retaining existing players and attracting new ones. As mentioned we are also running an Under 7s age group for the first time next year.

In Summary

BSCC will continue to provide an outlet for local juniors to regularly play and learn the game of cricket, taking pains to ensure that this is done safely, with appropriate supervision and oversight. We are inclusive and welcome young cricketers from around age four (male and female) from all ethnicities and backgrounds. Our goal is to provide a platform from which local juniors can develop a passion for cricket and for healthy active lifestyles. We integrate these juniors into the club and support their cricketing development in every way possible.

Given the outlay of the club, current and anticipated, and our plans to develop our service to the young members of Bradley Stoke's community, the club would like to apply for a maintained level of funding of £3,500.

We look forward to the Town Council’s thoughts on our application and would be grateful if you would inform us of the date, time and location of the meeting at which this is to be discussed (should it be open to the public) so we can attend and be on hand to answer any further questions the councillors may have.

Kind Regards

John RiversYouth Development ManagerOn behalf of Bradley Stoke Cricket Club

9


Appendix BBradley Stoke in Bloom Progress Report – December 2017

The Common East pond has finally been cleaned, (we’ve been waiting for the newts to go into hibernation) the ducks were returned and the insect hotel was given a makeover.

We’ve teamed up with Bugslife and along with Green Gym scythed all the long grass . The area was then scarified and with the help of children from Wheatfield school the area was seeded with Yellow rattle and next year we hope to plant the whole area as a wildflower meadow

We joined forces with Bradley Stoke Town Council in signing the new ‘Tree Charter’ and although there were just 800 Charter Trees released to groups across the UK, we have been incredibly lucky and have been given a Scots Pine. This is one of only 3 conifers native to the UK. They can grow to 35m and live up to 700 years, so we feel ours has quite a way to go. We were delighted that galls and oak apples we collected from our local nature reserve were boiled down in a centuries-old fashion, to make the actual ink that was used to write the charters.

Four local Rainbow Guide Units, including 1st Bradley Stoke and 2nd Stokeway, have signed the charter

10


Appendix CFour Towns & Vale Link Transport SLA Report 2017/18

I am writing to you in the respect of the above.

You have kindly supported our work over many years. May I please ask you to consider doing so again, within the framework of a service level agreement? We already operate this with several councils and report on outcomes under the terms of the agreement.

We continue to use all funds given to us to help assist with ongo·1ng costs of maintaining our minibus fleet for the community. During the year we aim to replace as many of our older vehicles as we can to save on running costs. A balance is vital when matching the needs of our members, with larger accessible vehicles for wheelchairs and special needs clients. Our smaller fuel, efficient vehicles then cover GP/Hospital appointments/Visits. This also assist with reducing our carbon footprint. We are also looking for ways to become eco-friendlier. Our aim is to eventually purchase an eco-friendly electric vehicle and your assistance would help us to do this. An electric vehicle would be appropriate for taking people to their health appointments.

We currently supporting more than 900+ members across the area, (with 90 members alone in Bradley Stoke) and making in excess of20,000 passenger journeys over a year. (We have also seen a significant increase in membership coming through over the past couple of months with over 100 new passengers.) This includes the Bradley Stoke area, with visits to supermarkets, medical appointments and social visits. When there is no other means of public transport and these services help maintain independent living, and help alleviate social isolation within the community.

We support groups such as Bradley Stoke Senior Friends, Bradley Stoke Wise Owls, Bradley Stoke Red Hats and Bradley Stoke WI. We continue to provide accessible school transport support to local school children, under contract with SGC.

Our latest set of accounts are due to be signed off by the board and will be sent through as soon as they are available, early 2018. Please find enclosed a copy of our last signed set of annual accounts for year ending 31/3/16.

Yours SincerelyIzzie Nicholls

Marketing OfficerFour Towns and Vale Link Community Transport

11


Appendix DSouth Gloucestershire Chinese Association – SLA 2017/18 Report

I would like to provide you the information required for applying for a grant from Bradley Stoke Town Council.

1. Our annual account. (To follow when received from our Accountants )

2. The breakdown of payment of last year: Payment used for room hiring last year was £3967.10 (from September 2016 to August 2017) and we predict the same amount or near the same amount will be apply for the coming year.

Other expenditure details can be found in the attached Annual Account Report.

3. A short report detailing the impact of services provided within Bradley Stoke as a result of the funding. We have used the funding from Bradley Stoke Council for the following activities and events in the past year:

Regular Activities: Tai Chi Class on every other Sunday afternoon. Choir practice every other Sunday afternoon. Adult Chinese Lessons every Saturday afternoon. English classes for Chinese every Wednesday afternoon. Monthly committee meetings. AGM. Sports activity day every Thursday morning. Dance practice every Thursday evening. Invitation Chinese New Year Celebration, February.

Events: We performed Tai chi fan and Chinese Folk Dancing at the Bradley Stoke Festival. We participated in performances of Chinese dance and Tai Chi Fan at the Yate International

Heritage Festival in September. We participated in performances of Chinese dance and Tai chi Fan at the Yate Rocks Festival

in June. We participated in performances of Chinese dance and Tai chi Fan at the Bristol Museum

Chinese New Year Open Day Health and well-being seminars. Chinese community Summer trip to Tenby in August. ( most of participants were elderly, but

with some families with young children)

Most of our members live in Bradley Stoke, Little Stoke, Filton, Patchway, Stoke Gifford, Kingswood and around South Gloucestershire. Without the funding from the Town Council, we won’t be able to maintain the above activities which give our members a chance to do exercises and get together at least once a week socially. Most of our senior members who are considerably isolated and speak little English, enjoy coming to do exercises and meet other people with no language barriers. The activities that the SGCA provides not only promote exercise and group identity but vitally expose the wider community to some of the most beautiful components of Chinese culture.

12


Appendix D

We are most grateful to receive this funding from Bradley Stoke Council because it has also given our members a place to practice Choir singing and Tai Chi so we can perform at various events held in South Gloucestershire, like the Bristol Museum Chinese New Year Open Day, Bradley Stoke Festival, Yate International Heritage Festival and Yate Rocks Festival, The Engage Festival, Staple Hill Christmas on the Hill Parade, etc.

4. The number of Bradley Stoke residents who directly benefit.

The average number of people coming to our weekly sport activity day is 40. Our fortnightly choir members and Tai Chi members are 30, Tai Chi workshop we had 60 people attendance. In our English class for Chinese people we have 16 enrolled. We have 12 people enrolled in our Adult Chinese class. Folk dancing group consist of 14 active members. We have directly on our record 88 families living in Bradley Stoke and surrounding areas. If a family has say 4 people, there will 352 people directly benefiting from the services provided. Many other Chinese people attend by word of mouth, thus giving a wider focus to the Chinese community in the whole of the West Country region. In the Bradley Stoke festival and carnival thousands of local people from a wide community directly benefited from our performances.

Please do not hesitate to contact me if you require any further information.

Best Regards

Peter KirbyVolunteer Treasurer. South Gloucestershire Chinese Association

13


Appendix ESouth West Winterguard Academy – Youth SLA 2017/18 Report

FINANCEBelow details a copy of our summary of accounts. The huge challenge we face is our major fixed costs including hall hire and Coaches to competitions, any change to this has a huge impact if we have not many members so the fees have to increase. We have no reserve so that is stressful ensuring we do not go into the red during the year.

Looking forward with plans for next year Continue to take part in Community events including Bradley Stoke Carnival,

Remembrance Day Parade and Colston Hall Choir Continue to measure our Service Delivery and seek continuous improvement Increase our Community awareness through greater marketing to recruit more members Increase our volunteers on the committee to share the workload and retain and develop

our existing staff

£55.44Balance

£9,805Total Income

£15WGUK Registration Refund£2,400Bradley Stoke SLA/LV Donation

£76Photo's - WGUK, Practices & Preview Show£1,192Bag packing ( Fund Raising)

£340Presentation Night (Raffle Ticket Sales)£448Presentation Night (Tickets)£412WGUK Final Tickets£47SWA Clothing, Gloves (Hoody's etc)

Coach Transport to CompetitionsFestivals & Performances (Fund Raising)

£9,750Total Expenditure

£3,625£658£450£635

£78£2,660

£20£425£710£305£145

£40

Hall HirePoles, Bungs, Flags Scenery and Uniforms & Misc InsuranceWGUK Registration Fees/Fan Network Stationery, Printing and MiscCoach & Staff Travel Costs Rememberane Wreath WGUK Final TicketsPresentation Night (Food/Disco/Table Dec) Presentation and Xmas Night (Presents) Presentation Night (Trophies etc)Photo's - WGUK, Practices & Preview Show

£149£835

£2,687£52£61

£1,092

Subs (Spring/Summer/Autumn)Subs (Comp Fees 2016/17) Subs ASC

South West Winterguard Summary of AccountsYear end

Income ExpenditureCarried Forward From Year 6

14


Appendix ESouth West Winterguard Academy – Outcome/deliverables

Area Aim Measure Outcome / deliverable against measureImprove and maintain a Marketing strategy to communicate activity in all areas

SWA and the Colourguard activity are an established organisation. Posters, Fliers production and media coverage.

Marketing strategy has continued to improve having designed and printed A4 leaflets for overall guard and recruitment for new members.Purchased x2 pull up banners. Continuing to Develop Facebook and other social medias.

Maintain and improve the skills of our volunteers

Establish a long-term Leadership and Dance based training program

Continue to develop existing volunteers by bringing in new staff to mentor and guide them.Set up a sub social and fund-raising committee, with clear roles and responsibilities. Delegated Director budgets to develop their managerial skills to deliver a service.Treasurer now delivers all day to day finances.

Funding for out of reach children

Fund up to 2 children per competition season year in financial terms not to exclude anyone

Funded 3 members in the winter competition season

Community Summer events

Undertake community summer events to inspire young people

Undertook:Bradley Stoke (B/Stoke) Festival Meadowbrook School Summer Fayre Meadowbrook School Assembly B/Stoke Radio Community appearance B/Stoke Remembrance Day Parade B/Stoke CarnivalMeadowbrook Xmas Fayre

Enable SWA to be a bench mark origination for other community groups

Enable travel to struggling local community groups to demonstrate organisational setup, constitutions and financial accounting

Continuing to work with Southern Brooks and supported to set up a non- profit making Dance group in Bradley Stoke. Supported through emails and undertook a presentation about framework our organisation used and provided guidance documents.

Continue to Provide 2 groups activity with minimum of members

Fund contribution to running costs to keep an affordable activity

Groups are active with aim to keep current members and expand new ones through marketing and public events.

Aims (Long term priority) Objectives (Measurable goal/target) Values (Way we want to

work)

Provide a community youth group

Implement and maintain an achievable finance and business strategy of how we are going to deliver and raise finances for the project through fundraising activities or grants for the initial setup and sustainability (Strategy and financial Plan)

Get parents and other volunteers involved and ensure this activity is affordable and available to everyone

Obtain grant funds, fund raising and establish memberships fees to support the development of the non-profit making project for the next 5 years and if required apply for grants with the aim is to make this a sustainable activity and support those requiring funding.

Work with the community and grant authorities to set up the project with an aim to become self- funding

Provide a safe, secure, fully insured instructedactivity at different levels

Open to any one of any ability

Develop marketing strategy of this activity to ensure all disadvantaged young people are given the opportunity (Advertise locally, ensure talk with local authorities and community groups)

To reach all young people and not exclude anyone who is disadvantaged.

15


Appendix E

Aims (Long term priority) Objectives (Measurable goal/target) Values (Way we want to

work)

Support development of life and social skills

Be part of a successful team. (Perform at community fetes, shows and festivals and competitions)

Foster a spirit of comradeship and loyalty to the group and itsmembers

Develop them into culturally enriched, caring, motivated, responsible, and goal oriented adults (By being part of a team achieving something)

Promote the highest standards of sportsmanship

Involve volunteers as Instructors and thosebehind the scenes (Aid their personal development)

Ensure a duty of care toall members receive fair and equal treatment.

Aid transition of children from Junior to senior schoolsStrive development of all involved and make apositive contribution

Inspire young people to new ventures (by demonstrating the activity at school fete’s, community activities, festivals or Showcases)

Enjoy the social aspect of making friends and having fun involving families todevelop our project

Develop health, fitness and wellbeing

Undertaking this project will improve a person’s fitness (support the objective `of local schools, governments and the `youth sport trust’ to achieve their objective of providing 5 hours of PE a week.)

Help to support healthy living and a brighter future by improving the physical fitness of children

Assist community

Team up with local community organisations, authorities, schools and projects to provide young people the opportunity to take part. (Approach all areas)

To be known as a sustainable community project

Get young people involved in a community project (Reduce the number hanging out on streets and reduce community anti social behaviour)

Give young people an aim and focus and excel in an activity

Conduct performances at community local fetes, schools, festivals and shows and host our own annual showcase to inspire others to take up an activity (help them raise funds and awareness of their community project andreach over 500 people a year)

To aid the development and confidence of our performers and give something back to the community

We will continually strive to upgrade the group’s status and activities for the broader benefit of the local community. (Conducting shows for the local community)

Supporting the community

More after school opportunities (to support parents and families through extended schools)

Supporting the transition from Primary to seniorschool

Practice in local community halls and schools (financially support the community in the hire of their facilities)

Support community projects for their sustainability

16


Appendix F

Community Development Grant 2017/2018 Report November 2017

1. Introduction:In April 2017 Friends of Jubilee Green received £680 for two community events and their associated running expenses. In this report we will detail how we spent the grant (section 2), the number of people we benefited from the event (section 3) and an overview of the activities (section 4).

2. Spending of Grant Funds to dateEvents Funding

applied forSpend to

dateNote

Community Festival Pre-School Picnic £75 £59Family Fun Event – Sept 2017 £605 £5942017-18 grant £680 £653 Underspend £27Underspend from 2016-17 rolled forward £53 0 Underspend £53

Total underspend £80

The remaining £80 is to be refunded to Bradley Stoke Town Council.

3. People who benefited from our work to date

Event Pre- School Children (under 5’s)

Primary Age Children (5-11years)

Secondary Age/ Youth Groups

Adults Under retirement age

Adults over retirement age

Total

Community FestivalPre-School Picnic

82 0 0 52 7 141

Family Fun Event 34 74 16 89 4 217Total 116 74 16 141 11 358

4 Overview of the activities to date

4.1 Community Festival Pre-School picnic June 2017

A windy start to the Bradley Stoke Festival on Friday the 9th June with the pre- school picnic. The hardy few were there from 10.30am with more venturing out as the rain held off and the sun made a few appearances!

We had around 80 pre-school children take part in the pond themed treasure hunt making great pictures using the stickers found round the park. The children enjoyed their sweets

17


and toy prizes for finding the stickers – tiara’s, toy cars and superhero pens were in great demand! We went for a pond theme this year as we are currently in the middle of a project to bring the pond at the back of Jubilee Green into a safe all year-round play space.

Appendix F

Some amazingly artistic window art creations were also made by children for displaying on their windows at home and lots of children planted sunflower seeds in pots to take home.

The wind played an amazing part in some extremely fabulous bubble fun this year. Loads of children created streams of bubbles that filled the green whilst others toddled after them to pop them as they blew away.

As well as these structured activities we also had, sand toys and sports equipment to play with, den building equipment, and play tents – although these tried to blow away!

There was lots else to enjoy on the day with the circus, amazing and unique face painting, lots of jumping on the bouncy castle, yummy refreshments for everyone and lots of picnickers (although some elected for an inside picnic!). Thank you very much to Bradley Stoke Town Council for organising a lovely pre-school picnic which, although slightly quieter due to the unpredictable weather, was thoroughly enjoyed by all.

Family Fun Event – 10 September 2017

What a fantastic event! Thank you to Bradley Stoke Radio for their fabulous support during the event and for their participation in our craft event! Over 200 people came to the event, taking part in lots of different activities:

- The Grand National space hopper racing – three people could race each other on space hoppers over jumps. Surprisingly difficult and very amusing!- Sumo wrestling – whoever managed to stay within the circle was the winner

- Bouncy castle

- Welly wanging – the return of the traditional fling the welly as far as you can competition- Sports day races – egg and spoon, three-legged and sack races- Bubble fun- Paper aeroplane competition- Craft competition with the theme of ‘tree’ – lots of amazing entries from all ages

18


- Pop up play tents

The rain came down heavily for the last 20 minutes of the event when the fun transferred inside for the paper aeroplane and craft competitions. A great day all round!

19

bradley stoke town council · web viewour smaller fuel, efficient vehicles then cover gp/hospital...

Documents