brazos valley child abduction response …...bvcog- brazos valley council of governments bvsar-...

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Chapter 1 Introduction 3/16/16

BRAZOS VALLEY CHILD ABDUCTION

RESPONSE TEAM (BVCART)

STANDARD OPERATING PROCEDURE

(SOP)

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TABLE OF CONTENTS

TERMINOLOGY-----------------------------------------------------------------Ch 1 ADMINISTRATIVE -------------------------------------------------------------Ch 2 Intent and Purpose

Definition

Meeting/Training Requirements Identification

Property and Evidence

Complaints

Liability

Reporting Requirements

SOP Manual

ACTIVATION CRITERIA & PROCEDURES ----------------------------Ch 3 Authority/Response Criteria

Activation Procedures

COORDINATOR AND ASSISTANT COORDINATOR-----------------Ch 4 BVCART Coordinator

BVCART Assistant Coordinator

INVESTIGATION COMPONENT -------------------------------------------Ch 5 Investigation Component Coordinator Amber Alert

Specialized Investigative Efforts

Search & Rescue

Canvass Operations

Lead Management

Crime Scene Processing

Victim Recovery Victim/Family Advocate & Liaison

RESOURCE MANAGEMENT COMPONENT COORDINATOR ---Ch 6 Resource Management Component Coordinator

Mobile Command Post Resource Tracking

Logistical Support

Analytical Support

Technical Support

Staffing

VOLUNTEER/CIVILIAN AGENCY COMPONENT COORDINATOR- Ch 7 Volunteer/Civilian Agency Component Coordinator NCMEC

Team ADAM

Texas Missing Persons Clearinghouse

Department of Family and Protective Services

Community Emergency Response Team

Brazos Valley Search and Rescue

Brazos Valley Incident Management Team

PUBLIC INFORMATION COMPONENT COORDINATOR ----------Ch 8

LEGAL COMPONENT COORDINATOR ----------------------------------Ch 9

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APPENDIX BVCART MOU

BVCART Organizational Chart

Lead Management Flowchart

AANBV Activation Procedures

Investigative Checklists

BVCART Lead Sheet

BVCART Missing Child Data BVCART Subject Data

BVCART Neighborhood Canvass

BVCART Business Canvass

BVCART Sex Offender Canvass

BVCART Roadside Canvass

BVCART Volunteer Form

TERMINOLOGY BVCART- Brazos Valley Child Abduction Response Team

AANBV- Amber Alert Network Brazos Valley ICC- Investigation Component Coordinator

RMCC- Resource Management Component Coordinator VCCC- Volunteer/Civilian Agency Component Coordinator PICC- Public Information Component Coordinator

LCC- Legal Component Coordinator BCECD- Brazos County Emergency Communications District

BVIMT- Brazos Valley Incident Management Team BVCOG- Brazos Valley Council of Governments BVSAR- Brazos Valley Search and Rescue

CERT- Civilian Emergency Response Team EAS- Emergency Alert System

NCMEC- National Center for Missing and Exploited Children CEOC- Community Emergency Operations Center DPFS- Department of Protective and Family Services

CPS- Child Protective Services

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Chapter 2 Administrative 3/16/16

ADMINISTRATIVE:

INTENT AND PURPOSE

When a child is abducted, time becomes a critical factor in effecting a safe rescue. Rapid response requires pre-identified multi agency resources, an operational plan and protocols, and a well-equipped, trained and exercised team.

In an effort to enhance each agency’s ability to respond quickly and effectively to a missing or

abducted child within their jurisdiction, Amber Alert Network Brazos Valley (AANBV) has established an interagency Child Abduction Response Team known as the Brazos Valley Child Abduction Response Team (BVCART). There are two principal goals of the BVCART:

1. Rescue and recovery of missing and abducted children through dedicated and intensive

investigative, preventative, and general law enforcement efforts. 2. Arrest and successful prosecution of criminal abductors.

DEFINITION

BVCART is comprised of members from local law enforcement agencies throughout the Brazos Valley Region (Brazos, Burleson, Grimes, Leon, Madison, Robertson, Washington counties), emergency management representatives, search and rescue personnel, communications

personnel, victim advocates, state law enforcement, prosecutors and various other state and local agencies and civilian stakeholders within the Brazos Valley region, who, by Mutual Aid

Agreement or Memorandum of Understanding (MOU), have committed resources to rapidly respond to a child abduction or endangered missing child event. This interagency approach significantly enhances the ability of individual agencies to respond to a missing or abducted child

by:

a. Maximizing benefits from shared resources; b. Facilitate access to specialized equipment and devices; c. Integrate unique investigative, prosecutorial, child victim, and community expertise;

d. Maintain preparedness through continued training and exercises; and e. Assure communities that all appropriate resources are integrated and focused on

successful rescue of the child. MEETING/TRAINING REQUIREMENTS

In order to enhance cohesiveness and the ability of BVCART team members to work together in

the event of an activation, BVCART will meet at twice per year and shall hold at least one tabletop or field exercise annually. A tabletop or field exercise may count as a biannual meeting. The BVCART Coordinator will be responsible for coordinating the biannual meetings and

ensuring that BVCART team members receive appropriate training and notice of these activities.

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IDENTIFICATION

Identification cards will be issued to all sworn and non-sworn BVCART team members. The cards will be color coded to represent sworn and non-sworn members and will be utilized along

with ANSI compliant reflective vests as basic identification for BVCART members. The production and issuance of BVCART identification cards and vests will be the responsibility

of AANBV representatives. All identification cards and vests shall be collected from BVCART team members at the time that they discontinue participation in BVCART, or when they leave

employment with their agency. PROPERTY AND EVIDENCE:

All property and evidence, including currency, seized in connection with state violations,

pursuant to this understanding, shall be taken into custody and processed by a representative of the lead investigative agency pursuant to their agency policies relating to the handling of property, evidence and currency.

When such items are seized in connection with state violations, the items will be maintained by

the lead agency. COMPLAINTS AGAINST CHILD ABDUCTION RESPONSE TEAM MEMBERS:

Whenever a complaint has been lodged against BVCART members as a result of their BVCART

efforts, while acting pursuant to the MOU, the BVCART Coordinator shall at a minimum:

a. Identify the complainant(s) and an address where the complainant(s) may be contacted,

the nature of the complaint, any supporting evidence or facts as may be available, including the names and addresses of witnesses to that which has been complained about,

the identity(ies) of the BVCART member(s) accused and the employing Agency(ies) of the member(s) accused.

b. Promptly provide to each such affected employing agency the above information for

administrative review and appropriate handling or disposition. Each affected employing agency shall, upon completion of said review, notify the BVCART Coordinator of its

findings and any actions taken.

LIABILITY AND COST-RELATED ISSUES

Refer to BVCART MOU in the appendix section of this procedure manual for liability and cost

related issues.

REPORTING REQUIREMENTS

The requesting agency agrees to maintain all investigative reports in the manner prescribed by

that agency. BVCART team members will document their individual activity by means of an

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“Agency Assist” incident report in the manner prescribed by their individual agency. Copies of on-going and finished reports will be provided to the BVCART Coordinator as requested.

Upon activation of BVCART, the BVCART Coordinator will prepare daily situation reports on

BVCART letterhead which will be maintained by the BVCART and copied to the incident commander of the requesting agency detailing BVCART personnel and resource activity, usage and anticipated future involvement.

Within 15 working days of de-activation the BVCART Coordinator will conduct a debriefing

with all involved BVCART team members and representative(s) of the requesting agency. Within 15 working days following the debriefing, the BVCART Coordinator will prepare an After Action Report (AAR) on BVCART letterhead which will be maintained by BVCART and

copied to the requesting agency’s chief administrato r.

SOP MANUAL

The BVCART will maintain and make available to all BVCART team members and

participating agencies a copy of the BVCART organizational chart and procedure manual detailing specific information regarding various tasks that BVCART team members may be

requested to perform/assist with.

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Chapter 3 Activation Criteria & Procedures 3/16/16

ACTIVATION CRITERIA & PROCECDURES:

AUTHORITY/ RESPONSE CRITERIA

BVCART team members are authorized to assist in investigations of missing endangered or abducted children within the Brazos Valley region upon the request of a participating law enforcement agency chief administrator (Sheriff, Chief of Police or their designee) and the

approval of the BVCART Coordinator (the BVCART Coordinator or their designee).

The occurrence of any of the following predicate incidents, as well as those cases where there is no investigative explanation as to why the child is missing, may initiate assistance and/or coordination involving BVCART team members:

1. The non-family abduction of a minor child (under the age of 18); or

2. The abduction of a minor child (under the age of 18) with endangerment circumstances. These circumstances must clearly be articulated to the BVCART Coordinator. The child’s disappearance or abduction shall meet the endangerment

criteria if the child’s life or well-being is perceived to be at risk (due to violence or health conditions), or if the identified parental abductor has a potential for violence or could

endanger the child; or 3. Any other abduction or missing child investigation that requires immediate response in order to protect the well-being of the child.

ACTIVATION PROCEDURES

To initiate a request for assistance, the participating law enforcement agency chief administrator must contact the BVCART Coordinator through Brazos County Emergency Communications

District (BCECD) and the BVCART Coordinator will approve or disapprove the request based upon the criteria specified above. If initial request for assistance is not approved, as additional

information is developed, this can be reviewed by the participating law enforcement agency chief administrator and the BVCART Coordinator for possible activation and assistance at that time.

Whenever practical, BVCART members will be notified in advance of a potential activation and requested to be on standby. Once the decision is made to activate, the BVCART Coordinator will

establish a staging location after consultation with the requesting agency incident commander and ensure that notification is made to all BVCART team members. In some cases only a portion of the team may initially be required to respond. The BVCART Coordinator will maintain an up-

-to-date list of all BVCART team members and their contact numbers for notification purposes. This notification will be handled through means as established by BVCART and maintained and

activated by representatives of the BCECD. Activated BVCART team members will have available for their response to the designated

staging location supplies such as identification and apparel, copies of templates/forms, audio recording equipment, camera equipment, note pads, pens, dry erase boards, appropriate maps, or

other items as deemed necessary by BVCART.

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Chapter 3 Activation Criteria & Procedures 3/16/16

Requesting Agency:

1. Missing child is reported to participating agency. 2. Preliminary investigation by requesting agency indicates that BVCART criteria is met.

3. Requesting agency contacts BCECD (979-361-3888) and provides information as requested to relay to the BVCART Coordinator.

4. Requesting agency designates point of contact for liaison with BVCART Coordinator.

BCECD:

1. When BCECD receives a request to contact the BVCART Coordinator regarding

BVCART assistance, BCECD will immediately ascertain and document the following:

a. Identity of the person calling and agency requesting assistance. b. Date and time of call/request for assistance.

c. Date and time incident occurred. d. Location of and direction to incident. e. Brief synopsis of incident.

f. Contact information where the person can be immediately reached. 2. BCECD will immediately notify a BVCART Coordinator. AANBV will provide

BCECD with a list of current personnel authorized to act as BVCART Coordinator and their contact information.

3. If a BVCART team member other than BCECD receives the initial request for assistance,

the member must obtain the information described above and contact the BVCART Coordinator who will then contact the requesting agency point of contact as described

above. 4. When contacted by the BVCART Coordinator as to authorization of activation, BCECD

will contact the appropriate regional BVCART entity (North-Leon, Madison, Robertson)

(South-Burleson, Grimes, Washington) (Brazos County can utilize either North or South) via designated notification protocols.

BVCART Coordinator:

1. The BVCART Coordinator will contact the requesting agency designated point of contact and evaluate the request for assistance to determine if it meets BVCART activation

requirements. 2. The BVCART Coordinator will ascertain what resources and assistance is needed and

establish a staging location after consultation with the requesting agency incident

commander. 3. Request BCECD to activate appropriate regional BVCART entity, (North A, South B or

other similar designation), stipulate appropriate expected response time, and provide the designated staging location for team members to respond to via current notification protocols.

4. Respond to the scene of the incident, assume the role of BVCART Coordinator and determine the role of BVCART in assisting the investigation.

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Chapter 4 Coordinator and Assistant Coordinator 3/16/16

BVCART COORDINATOR:

The BVCART Coordinator serves as the on scene commander responsible for BVCART team activity and assignments when responding to a requested activation. The final authority as to

deployment and/or removal of BVCART personnel lies with the acting BVCART Coordinator. Upon arrival at the designated staging location as determined by the requesting agency, the

BVCART Coordinator will: a. Meet with requesting agency point of contact.

b. Obtain comprehensive incident briefing. c. Determine necessary BVCART personnel and resources to assist requesting agency

with requested tasks.

d. Confirm with BCECD that appropriate BVCART personnel have been notified and ascertain approximate number and type (sworn, civilian, search & rescue, etc) of

personnel enroute. e. If necessary, designate BVCART Assistant Coordinator and component coordinators

for the incident.

As the time spent on activation continues, the BVCART Coordinator will:

a. Continue to coordinate all activities of BVCART personnel on scene with requesting agency point of contact.

b. Consider utilization of groups such as the Brazos Valley Incident Management Team

(BVIMT) to assist with oversight and documentation of a growing and/or expanding operation. BVIMT is activated through BCECD on a 24/7 basis.

c. Determine time span of operational period for BVCART personnel (8, 10, 12, 24 hours) after consulting with requesting agency point of contact.

d. Begin process to designate BVCART Coordinator and notification of alternate

BVCART personnel (appropriate regional entity not initially activated) for next operational period.

e. Coordinate critical incident briefing every four hours and report information to the incident commander during the first 24-hour period.

f. After the first 24 hours, critical incident briefings will be conducted as appropriate

based on case activity.

Critical incident briefings will include meeting with and obtaining information from: a. BVCART Investigative Component, to include Victim Advocate and Family Liaison. b. BVCART Resource Management Component as to personnel assignments and status.

c. BVCART Volunteer/Civilian Agency Component as to personnel assignments and status.

d. BVCART Public Information Component as to issues and utilization. e. BVCART Legal Component information. f. Requesting agency point of contact as to future resource and assistance needs.

A 72- hour briefing shall be conducted for all parties. During the 72 hour briefing, the following

will be discussed: a. Investigation status report from requesting agency to include lead management report.

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Chapter 4 Coordinator and Assistant Coordinator 3/16/16

b. Documentation report. c. Consultation with incident command as to continuation of BVCART activation.

BVCART ASSISTANT COORDINATOR:

The role of the BVCART Assistant Coordinator (if one is designated; if not all duties listed will be performed by BVCART Coordinator) is to work in concert with the BVCART Coordinator in

the deployment and effective utilization of BVCART personnel. The BVCART Assistant Coordinator will be tasked with coordinating the entire BVCART effort while the BVCART

Coordinator acts as liaison to requesting agency point of contact and incident commander. The duties of the BVCART Assistant Coordinator will include:

a. Overall team coordination.

b. Serve as BVCART Safety Officer to ensure safety of BVCART personnel c. Coordinate with Investigation Component Coordinator to ascertain and manage

investigative needs and assistance. d. Coordinate with the Resource Management Component Coordinator to ascertain and

manage the planning and logistical support for the incident.

e. Coordinate with the Volunteer/Civilian Agency Component to manage civilian volunteer involvement and tracking.

f. Coordinate with the Public Information Component on media issues. g. Coordinate with the Legal Component on obtaining court orders, search warrants, etc. h. Assist BVCART Coordinator with conducting critical incident briefings at designated

intervals. i. Work with BVIMT (if utilized) and assist BVCART Coordinator with incident

documentation and reporting requirements.

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Chapter 5 Investigation Component 3/16/16

INVESTIGATION COMPONENT COORDINATOR (ICC):

The Investigation Component Coordinator (ICC) serves as the lead BVCART representative to the requesting agency’s investigative effort. The ICC will serve as liaison to the requesting

agency investigative supervisor and/or case agent in ascertaining investigative needs, establishing priorities and deploying BVCART personnel.

The duties of the ICC include: a. Oversee investigative activity involving BVCART team members.

b. Brief the BVCART Coordinator and BVCART Assistant Coordinator on all significant developments.

c. If not already activated, coordinate with requesting agency as to utilization of Amber

Alert resources on regional and/or state level. d. Verify that all steps covered in BVCART Initial Response Investigative Checklist

(contained in appendix section of this procedure manual) have been covered appropriately

e. Work with investigative personnel, Resource Management Component Coordinator and

Volunteer/Civilian Agency Component Coordinator in planning, executing, documenting, and overseeing search operations.

f. Work with investigative personnel in planning, executing, and documenting canvass operations.

g. Work with investigative personnel to facilitate intake and processing of leads and

establishment of appropriate lead management system. h. Consult with BVCART Assistant Coordinator and other relevant parties (prosecutor,

requesting agency investigative supervisor) on all investigative matters and requirements. i. Assist in preparation of information for briefings incorporating status of high priority

leads, facts, witness statements, photos, and draft timeline of events.

j. If appropriate, designate BVCART investigative personnel to work as direct liaison with requesting agency lead investigator.

The ICC will oversee BVCART personnel in the following areas:

a. Search and Rescue

b. Canvass Operations c. Lead Management

d. Crime Scene Processing e. Victim/Family Advocate & Liaison

Critical errors in search for a missing/abducted child include: a. Agency poorly prepared for handling large multi-agency incident.

b. Ambiguity of authority. c. No system for relieving fatigued investigators and searchers. d. Not investigating all possibilities and committing to singular investigative strategy.

e. Lack of canvassing operations or no follow up to canvass operations. f. Ineffective search tactics (grid search too early, not utilizing specialized resources).

g. No effective system to deal with leads and evidence.

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AMBER ALERT

In the event of an abducted child, time is critical in efforts to locate and safely recover the victim. If not already activated, consideration should be given immediately as to the utilizing regional

and statewide Amber Alert public notification systems. For complete details on activation criteria and procedures for AANBV utilizing EAS and

NCMEC secondary distribution technology, as well as state wide Amber Alert activations please see AANBV Activation Overview in the appendix section of this procedure manual.

SPECIALIZED INVESTIGATIVE EFFORTS

While the circumstances of each case differ, there are certain areas that should be covered in all instances of missing endangered or abducted children investigations. They include, but are not

limited to: a. Investigation of registered sex offenders b. Utilization of Polygraph examiners

i. Family members ii. Suspects

iii. Witnesses c. Utilization of digital forensic experts

i. Computer examinations

ii. Cell phone examinations iii. Surveillance video examination

d. Examination of trash receptacle contents i. Victim residence area ii. Suspect residence area

iii. Routes of travel iv. Dump site area

v. Stopping of pick-up in designated areas vi. Landfill segregation and examination

SEARCH & RESCUE

Search and rescue encompasses the actions taken to determine the physical location of the abducted child and/or abductor. It includes the identification, collection, and exploitation of physical evidence or clues that establish a location or direction of travel. Finally, search and

rescue includes the use of specialized resources, personnel, tactics and possibly civilian volunteers.

It is part of an overall investigative strategy and, along with canvass operations, has common goals of locating and safely recovering an endangered, missing or abducted child and obtaining

evidence to successfully identify and prosecute offender(s).

It is quite possible and to be expected that prior to the time that a BVCART activation is requested and team members arrive on scene that some of these tasks will have been undertaken

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or will be in progress through the efforts of the primary agency. Subsequent efforts of BVCART representatives will include analyzing tasks already accomplished or in progress and helping to

develop a plan for subsequent efforts. The search and rescue function of BVCART activity will be overseen by a Search Manager as designated by the ICC. If no Search Manager is appointed

by the ICC, then the responsibility of search and rescue operations remains with the ICC. Specialized search and rescue resources are tracked and obtained through liaison with Resource

Management Component Coordinator (RMCC). Resources utilized include, but are not limited to:

a. Search dogs-trailing, tracking, scent discriminating, cadaver b. Search and Rescue Teams-BVSAR, Texas Task Force 1, CERT volunteers c. Off-road vehicles

d. Watercraft e. GPS tracking devices

f. Air operations- request of air search resources should begin immediately due to large amounts of lead time necessary to approve, activate and travel to search area

g. Thermal imaging

h. Night vision

The Search Manager should consult with personnel with expertise in search and rescue to accomplish goals as established by the ICC. It is recommended that BVSAR personnel be consulted on all search operations and that appropriate personnel (sworn, civilian) be utilized in

follow up efforts. These determinations should take into consideration factors such as the potential danger of contacting a suspect, possibility of evidence recovery, and/or danger of area

to be searched (swift water, rocky terrain, etc). Areas to be searched and things to be considered include but are not limited to:

a. Place last seen (PLS) i. Identified by thorough witness interviews and establishing timeline

ii. PLS is also a crime scene and must be secured and treated as such iii. People arriving on the scene must be prevented from walking or driving in the

vicinity of the PLS, as this will destroy the tracks, scents or other clues

iv. Automobile exhaust will destroy scent from the victim and make it difficult for a dog team to pick up the trail

b. Child’s home i. Always search the home, even if the child is missing from another location ii. Always search the home, even if it is reported to have already been searched by

family or friends and conduct secondary search with additional personnel iii. Work with Crime Scene personnel to allow K9 personnel to recover scent articles

iv. Search for obvious clues to the disappearance v. Search for obvious evidence left behind by the child and/or suspect vi. Search for a child concealed by the parents

vii. Should be considered as potential crime scene and secured and treated as such c. Routes of travel

i. To and from school, friends residences, family residences and comfort areas ii. Danger areas along routes

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d. Comfort areas-friend’s houses, family, hang outs, hide outs, school, work e. Danger areas-waterways, drainage ditches, abandoned buildings, abandoned vehicles,

wooded areas f. Check the obvious

Search and rescue operations, under the supervision of the Search Manager, or the ICC, should consider the following:

a. A search is an emergency – do not be tempted to call off or delay a search just because darkness has fallen, the weather is bad or you have limited personnel

b. The objective is the safe recovery of an endangered missing or abducted child and all else is secondary

c. Organized search activities should be initiated in conjunction with deployment of the

BVCART if they have not already begun, rapid deployment is essential to confining the search area

d. Initiate/continue preliminary searches and containment efforts e. Begin formulating a search plan, consulting with search and rescue experts, such as

BVSAR, and ICC for investigative priorities

f. Good quality maps and overhead photographs are essential g. Search team leaders must be thoroughly briefed with all the information needed to

conduct a proper search h. All areas capable of concealing the victim must be searched (closets, basements, attics,

crawl spaces, refrigerators, washing machines, stacks of laundry, vehicles) as when

searching for children NO area should be overlooked i. All search activities must be thoroughly documented as to location searched and

personnel utilized j. Log every searcher into and out of the search scene k. Once a search has begun, restrict all non-searchers from the area

l. Searchers have to be briefed on what to do when locating evidence m. Establish separate evidence collection and processing teams through ICC

n. Security of searchers must be considered if the suspect is still at large Common mistakes made during search and rescue operations include:

a. Delay in initiating formal search activities b. Poor utilization of specialized resources and specialized non-law enforcement personnel

c. Lack of good interagency communications d. Inability to deal with unplanned volunteer response, spontaneous volunteers can be

utilized but shall be processed, controlled and vetted by Volunteer/Civilian Agency

Coordinator (VCC)

CANVASS OPERATIONS

Canvass operations are the activities associated with identifying and interviewing witnesses,

residents and other persons in those areas associated with the child abduction investigation. It includes identification and utilization of potential sources of information, evidence and other

factors to assist in the investigation.

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It is common practice for agencies to have uniformed patrol officers conduct the initial neighborhood canvass, and is usually a simple issue of manpower availability. However, they

are frequently not given specific guidance as to what to ask the people they interview and there is no follow up. It is quite possible and to be expected that prior to the time that a BVCART

activation is requested and team members arrive on scene that some canvass efforts will have been undertaken or will be in progress through the efforts of the primary agency, whether hasty or in-depth in nature. Subsequent efforts of BVCART representatives will include analyzing

efforts already made or in progress and helping to develop a plan for subsequent efforts to insure complete and seamless coverage of appropriate areas.

An effective neighborhood canvass and search/rescue operation is repeatedly identified as a key element in the successful recovery of an endangered, missing or abducted child. Studies show

that the victim’s last known location is usually very close to the site of the initial contact between the abductor and the victim. When police do not know the initial contact site, solvability rate

drops to 23.9% and when initial contact site is known, solvability rate increased to 79.7%. Therefore, Canvass Operations are a critical part of any BVCART activation and are an

important part of the assistance provided to a requesting agency. The Canvass Operations function of BVCART activity will be overseen by a Canvass Manager as designated by the ICC.

If no Canvass Manager is appointed by the ICC, then the responsibility of Canvass Operations remains with the ICC.

The Canvass Manager should oversee Canvass Operations after consultation with the ICC as to investigative priorities and assignments. Some important aspects to consider when overseeing

Canvass Operations include: a. Canvass efforts should be conducted by consistent and trained teams consisting of at least

3 members (interviewer/search, scribe/search, security)

b. Utilization of standardized forms such as BVCART Neighborhood Canvass, Sex Offender Canvass, Roadside Canvass and Business Canvass forms as found in the

appendix section of this procedure manual. c. Consider utilization of BVCART Neighborhood Investigation Checklist as found in the

appendix section of this procedure manual.

d. Objective is to identify and interview in person all individuals within the abduction area, routes of travel, and last known sighting area during the window of opportunity (last time

seen through the time discovered missing). e. Many victims have fallen prey to someone who resided in or who was visiting someone

who resided in their neighborhood, are not the stereotypical “stranger” and may be

known to the victim. f. Conduct initial canvass as soon as possible upon receipt of the missing person complaint

to verify and document the last sighting of the victim. g. Conduct at each location the child is known to have been:

i. Abduction site (if known)

ii. Place last seen iii. Home

iv. Known comfort areas v. Routes of travel

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vi. Places child seen or likely to have visited h. Clearly define parameters for the canvass as to what areas are to be included, thus

avoiding any confusion as to areas of responsibility. i. Be specific: use maps, aerial photos and actual addresses to make sure nothing is missed

and avoid “seams” in assignments. j. Often, someone in the neighborhood witnesses the incident but does not realize the

importance of what was seen until contacted by authorities or made aware of the missing

child through the media. k. Repeat the neighborhood investigation during the “window of opportunity” the following

day and the same day the following week. l. Document all investigative efforts on appropriate BVCART forms and forward to ICC to

be entered into lead management system.

i. Document addresses where no contact was made for further follow up ii. ID of persons who claimed to have seen nothing

iii. ID of all persons who are present, reside, or visit location iv. Description and information about person(s) absent from location v. Utilize standardized questions as on BVCART forms and case specific questions as

determined by the ICC through consultation with investigating agency. m. Canvassers should interview each person separately

n. Obtain consent to search the residence for the child only, emphasizing this is for the safe return of the child. Consideration as to whether to conduct an in-depth search for possible evidence should be given as there may be only one opportunity to seek search

opportunities at a particular location. i. Be prepared for refusals

ii. Have search warrant templates prepared iii. Have access to Legal Component and Magistrate contact information

o. Identify residents who have lived in the area for a long time, to provide background and

insight into normal activities p. Unusual or troublesome neighbors should be identified, as should any residents who have

been the subject of law enforcement attention q. Document the presence of all vehicles within the area and compare registration

information to names learned during canvass operations.

r. ID contractors/businesses recently conducting work projects in vicinity s. ID non-residents who might have been in area at time (postal carriers, delivery drivers,

city/county work crews) t. Conduct business canvass utilizing same principles as outlined above and appropriate

BVCART forms as found in the appendix section of this procedure manual.

u. Conduct video canvass seeking sources (private residences, security cameras, traffic cameras, ATM video) of possible video evidence.

v. Conduct sex offender canvass utilizing same principles as outlined above and appropriate BVCART forms as found in the appendix section of this procedure manual.

w. Conduct roadside canvass operations after consultation with ICC, LCC and requesting

agency utilizing appropriate BVCART forms as found in the appendix section of this procedure manual.

i. In immediate aftermath can help to contain area and identify possible witnesses ii. Seek consent to search, including trunk

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iii. ID individuals who routinely travel in area iv. Repeat canvass during “window of opportunity” the following day and day of week

v. ID all occupants x. Determine re-canvass timeline to ascertain changes in residents, unusual activity, or new

leads since original canvass. Problems associated with search/rescue and canvass operations conducted during major

investigations a. Missed witnesses

b. Physical evidence missed, damaged or destroyed c. Poor documentation d. Suspects contacted without officer knowledge

e. Difficulty obtaining feedback from canvassers

LEAD MANAGEMENT

Cases involving abducted or endangered missing children are very time sensitive and

information intensive situations. If information management is neglected or left to chance during investigation, valuable leads may be lost or neglected. Computer systems are superior to

handwritten lead sheets, Post-it Notes and personal recollection when dealing with the volumes of information associated with these types of cases.

Information gained from leads, canvass operations and tip lines is ultimately the property of the requesting agency; however, lead management is a critical aspect of BVCART operations. The

decision as to what process and system is utilized to intake, assign, track and clear leads will be that of the requesting agency; however all BVCART agencies have been provided the Simple Leads Management System developed by the NCMEC. Additional lead management resources

include the FBI developed MACE (Missing/Abducted Child Excel) application and the BVCART and City of Bryan IT Laserfiche web-based lead management system.

The Lead Management function of BVCART activity will be overseen by a Lead Manager as designated by the ICC. If no Lead Manager is appointed by the ICC, then the responsibility of

Lead Management remains with the ICC.

Due to the importance of and the volume of information associated with these types of cases, it is imperative that proper and consistent procedures be followed regarding lead management. Some important aspects to consider when overseeing this function include:

a. It is critical to be able to intake, manage, retain, retrieve, analyze and use information b. It is critical for case information to be immediately available to appropriate investigative

personnel on a continual and up-to-date basis c. The Lead Management function should be sole entity responsible for receiving,

processing and distributing information as without a central repository, valuable

information may become misdirected or lost d. The Lead Manager should work closely with the ICC as to the review, prioritization,

assignment and follow up on leads.

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e. The Lead Manager should work closely with the Canvass and Search Manager to route information gained through those operations into the designated lead management system

f. The Lead Manager should work closely with the Resource Management Component Coordinator (RMCC) as to staffing and location of call center

g. Specific investigative personnel, from the requesting agency and BVCART members as designated by the ICC, should review, prioritize, assign and follow up on assigned leads for completion

h. Utilization of standardized BVCART forms (as included in the appendix section of this procedure manual) for canvass operations, victimology, identification of involved

persons and lead intake is recommended i. A centralized location for tip intake and information processing with consistently

assigned intake personnel is recommended

The facts and circumstances of each case are different as well as the existing resources of the

requesting agency. The following is a recommended process for in-taking, processing, assigning, distributing and following up on assigned leads on BVCART activations utilizing the Laserfiche lead management system. See BVCART Lead Management Information Flowchart

for more description of process: a. Establish dedicated tip line at Community Emergency Operations Center (CEOC) in

Bryan, Brazos County, Texas (979-821-1000) b. If there is a previously issued tip line number from the requesting agency, this can be

forwarded to the CEOC as to avoid having to introduce a new contact number to the

public c. Staff lead intake at CEOC with trained telecommunications personnel on same

operational period schedule as other BVCART personnel d. Designate investigative personnel (requesting agency and BVCART) to be on scene with

the Lead Manager at CEOC to review, prioritize and assign leads as they come in

e. Hard copy or electronically transmitted (fax, e-mail) information (lead forms, canvass forms, subject and child data forms) are gathered from field operations at the CEOC for

input and subsequent review by investigative personnel f. As leads are phoned in to the tip line, the completed lead form should immediately be

routed to a central location, assigned a sequential “Lead” number (Ex: 00001) and input

into computer file system as pending review/assignment and for archival purposes by investigative personnel at the CEOC

g. Completed lead forms from field operations that are transmitted to the CEOC, are routed as in step “f” above

h. Other field information (not in the form of a “lead sheet” such as canvass forms, subject

and victim data) that are transmitted to the CEOC should be assigned a sequential “Info” number (Ex: INFO 00001), input into the computer system, and routed to investigative

personnel at the CEOC for review and possible lead form generation i. The hard copies of the lead form and/or information form (Canvass forms, Victim Data

form) should be routed to investigative personnel at the CEOC for review and subsequent

annotation j. If investigative review of other field information dictates the generation of a new lead

form, the Lead Manager should cause the lead form to be completed and the lead form sent back to step “f” as described above

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k. After review by investigative personnel, the lead form is assigned a priority and either assigned or held pending later assignment as determined by the Lead Manager and the

ICC through consultation with the requesting agency l. Updated hard copies of lead forms should be routed back to data entry personnel for

update in the lead management system as assigned/held pending later assignment m. Pending leads should be placed in computer file location accessible by field personnel

and designated as such

n. Assigned leads should be placed in computer file location accessible by field personnel and the assigned investigator should be notified of the assigned lead by the ICC

o. Concurrent with critical incident briefing timeline, pending and assigned leads should be re-evaluated and changes made to status if necessary by the Lead Manager and on-site investigative personnel

p. Closed leads should be re-submitted back to the CEOC for review by investigative personnel (Lead Manager and/or ICC) for completeness and approved as being closed or

sent back for further investigation q. When a lead is approved as closed, the hard copy should be updated as such and routed

back to data entry point to update the system and movement within the computer file

location r. After updating the lead management system, data entry personnel should place the

scanned completed lead information and placed in appropriate computer file location s. All hard copies and supporting documentation should be retained at central location for

later release to primary agency as part of their case file

The Lead Manager should notify ICC of any significant developments related to lead

management or follow up routed through CEOC CRIME SCENE PROCESSING

Decisions on the manner and personnel utilized in processing crime scenes ultimately rest with

the requesting agency. BVCART will provide guidance on these efforts and may provide supplemental personnel to assist in the processing of these scene(s) if requested and authorized. Physical evidence can confirm or disprove statements, set or further investigative direction, ID a

suspect, and link suspect/victim/scene. In the event of an abducted or missing endangered child, it is likely that there will be multiple concurrent scenes that would overwhelm limited crime

scene processing resources of any one regional agency, making cooperative effort necessary. The Crime Scene Processing function of BVCART activity will be overseen by a Crime Scene

Manager as designated by the ICC. If no Crime Scene Manager is appointed by the ICC, then the responsibility of overseeing BVCART participation in Crime Scene Processing remains with

the ICC. The Crime Scene Manager should oversee Crime Scene Processing operations of BVCART

personnel after consultation with the requesting agency crime scene liaison and the BVCART ICC as to priorities and assignments. Some important aspects to consider when overseeing

Crime Scene Processing operations include: a. Work with K9 to allow them to recover scent articles from victim residence

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b. Place Last Seen (PLS) is also a crime scene and must be secured and treated as such c. The child’s home should considered as potential crime scene and secured and treated as

such. Items to be searched for and seized include: i. Victim DNA

ii. Fingerprints iii. Journals iv. Computers

v. Cell phones d. Always search the home, even if reported missing from another location or if family has

“already” done so e. Be alert for any and all potential evidence f. Any location where physical evidence may be located should be searched

i. PLS ii. Routes of travel

iii. Residence of victim or suspect iv. Location where child or suspect is known to frequent

g. Ascertain legal authority for search (consent, exigent circumstances, plain view, search

warrant, protective sweep, incident to arrest) h. Evaluate for what is available as well as what is important

i. Start big/go little when establishing scene perimeters j. Protect, preserve and photograph all items of evidence prior to collection k. Package items of evidence to preserve evidentiary value

l. Re-evaluate crime scene after processing with review by other investigative personnel to ensure all items are documented and recovered

m. Consider holding scene until such time as scene can be re-evaluated by other investigative personnel or original personnel when rested

n. Conduct more in depth processing of areas covered during initial preliminary search

efforts o. Items to be searched for will greatly depend on the particular details of each case

p. Evidence to link suspect to victim, to a scene, victim to an item, or victim to suspect q. Examples of places to searched:

i. Suspect home/work

ii. Victim home/school iii. Routes taken by victim or suspect

iv. Trash containers r. Examples of items to be seized:

i. Work, school, medical, banking, phone records

ii. Bodily fluids iii. Notes, photographs, media coverage

iv. Bedding, clothing v. “Trophies” (personal items of victim kept/taken by offender as a memento) vi. Unique or distinctive items

vii. Hairs/Fibers/Stains viii. Victim clothing at time of recovery

s. Computer forensic personnel on investigative team assists in seizing and processing items found

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t. Importance evidence might be found on suspect’s computer or related storage medium: i. Photographs

ii. E-mail iii. Internet/Search history

iv. Video VICTIM RECOVERY

The primary goal of any response for assistance involving a report of an abducted or endangered

missing child is the safe recovery of that child victim. Due to circumstances beyond the control of law enforcement and other professionals, this desired outcome may not always occur.

Because of this possibility, the BVCART Coordinator and the ICC, in consultation with the requesting agency, should plan and communicate to all appropriate personnel the process to be

utilized at the time of recovery of the child victim. All appropriate personnel should be advised to provide notification of recovery by a secure communications, or if that is not possible, over radio communications by utilization of code words regarding the status of the child who may be

found in one of the following conditions:

a. Child Victim recovered alive and unharmed = Green Zone b. Child Victim recovered alive and injured = Yellow Zone c. Child Victim recovered deceased = Red Zone

The code words above are listed as examples and may or may not be specifically used, however,

the decision as to what specific code words shall be communicated to all appropriate personnel prior to search and canvass operations.

VICTIM/FAMILY ADVOCATE/LIAISON

Reports of endangered missing or abducted children are highly charged and very emotional incidents, both for the family and responders attempting to safely recover and return the child. BVCART Personnel with training/backgrounds in Victim and Child Advocacy will play a crucial

role in any team activation and will be involved in many facets of the associated investigative process. Some of the duties of designated Victim/Family Advocate/Liaison personnel include:

a. Request ICC to assign Liaison Officer (not lead investigator) to advocate and family b. Provide support for child victim family throughout the investigative process c. Allow law enforcement to take lead on all information regarding the investigative facts

and progress of the case communicated to the family d. Assist law enforcement in building and establishing rapport with the child victim family

during investigative process e. Assist law enforcement in obtaining victim information for victimology and investigative

leads, including but not limited to:

i. Cell phone information ii. Internet usage

iii. Friends iv. Siblings

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v. Habits vi. Medical information

vii. Areas of interest viii. Historical information

f. Assist law enforcement in maintaining productive relationship with child victim family g. Provide guidance and insight to investigative personnel regarding child victim family

members, issues and dynamics

h. Assist law enforcement and child victim family with media issues i. Assist in reunification process of child victim and family

j. Assist in notifications to child victim family k. Assist in providing services and referrals to witnesses and close family associates

impacted by the incident

l. Assist prosecutorial office and child victim family during any subsequent judicial proceedings

m. Assist victims in the prompt return or replacement of property seized as evidence n. Assist child victim and/or family in obtaining appropriate assistance from service

agencies beyond scope of BVCART personnel

If a child victim is recovered, it is imperative that services be made available to the child as soon

as possible, not only to assist the child with any physical or medical needs, but to also address psychological needs as a result of the abduction or incident. Additionally, efforts involving the child victim to identify and apprehend the suspect(s) must begin quickly. Duties pertaining to

the reunification process involving BVCART Victim/Family Advocate/Liaison personnel may include:

a. Assist in the process of having the child victim participate in forensic interview and examination to include preservation of victim clothing for appropriate crime scene personnel

b. Assist in the process to identify suspect(s), additional victims, additional offenses, locations, and physical evidence pertinent to the investigative process

c. Assist in ensuring that child victim has access to appropriate long term medical and psychological care

d. Coordinate with ICC and DFPS/CPS as to appropriate placement of child after recovery

and evaluation of the safety of original residence location and person(s) with care or guardianship

1

Chapter 6 Resource Management 3/16/16

RESOURCE MANAGEMENT COMPONENT COORDINATOR (RMCC)

The Resource Management Component Coordinator (RMCC) serves as the point of contact for BVCART logistical and personnel support to the requesting agency’s investigative effort. The

RMCC will serve as the lead person overseeing the obtaining, tracking and disposition of necessary resources for BVCART personnel.

The RMCC will maintain a current list of available resources possessed by criminal justice and civilian agencies that can be utilized to assist in the event of a BVCART activation. BVCART

and its Resource Management Component will coordinate with local entities to ensure that this list is used to track an inventory of available resources such as aviation or aquatic equipment, personnel with special expertise, canines, translators, communications equipment, etc.

Overall duties of the RMCC will include:

a. Provide assistance/support to the BVCART throughout the event b. Establish check in/check out procedures for BVCART personnel c. Maintain records of BVCART personnel as to deployment, assignments, and relief from

duty d. Ensure preparation of situation reports as requested and provide information on

BVCART personnel for critical incident briefings e. Assist with procuring and tracking BVCART resources assigned to the incident f. Provide computer, radio, telephone and other technical support

The RMCC will oversee BVCART personnel in the following areas. The RMCC can designate

personnel to oversee these areas if circumstances dictate. If no other personnel are designated as such, the responsibility for overseeing these areas fall to the RMCC:

a. Resource tracking

b. Logistical support c. Analytical support

d. Technical support e. Staffing

MOBILE COMMAND POST

The RMCC will be responsible for the dispatching of regional Mobile Command resources if needed by the requesting agency. The RMCC should, in consultation with the ICC, determine the proper location for the Mobile Command resource as follows:

a. Readily available b. Not immediately within designated areas of operation

c. Able to have secure access and control d. Good cellular and wireless coverage e. Ample parking accessible

f. Not subject to frequent re-location

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RESOURCE TRACKING

The RMCC will be responsible for overseeing the intake and tracking of BVCART personnel and equipment that are part of a team activation. This may include the following tasks:

a. Work closely with ICC to ascertain the type and extent of support that the ICC needs to fulfill the mission in support of the requesting agency

b. Work closely with the Volunteer/Civilian Agency Component Coordinator (VCCC) to

determine what available outside agency and civilian resources are available to support the mission in support of the investigative agency

c. Work with BVIMT representatives (if activated) to assist in documenting activity of event as it grows/expands

d. Determine overall personnel and equipment resource needs and determine availability

e. Determine relief factor and response time frames for outside personnel and equipment f. Develop operational period schedules for BVCART personnel in consultation with the

ICC g. Track resource usage throughout the BVCART activation for reporting purposes h. Provide information on deployed, pending and utilized resources for critical incident

briefings

LOGISTICAL SUPPORT

Activations of BVCART personnel will require coordination of resources and efforts not

typically associated with normal investigative activities. Some of these areas may include but are not limited to:

a. Provide mapping resources to assist in search and rescue, business canvass, neighborhood canvass, sex offender canvass, roadside canvass and other field investigative efforts

b. Establish, update, and make available communication plan to insure inter-operable

communications between different agency representatives c. Coordination of feeding and hydration of BVCART personnel, other agency

representatives, and civilian volunteers d. Obtaining and distribution of clerical and office supplies e. Obtaining and distribution of public notice devices

i. Crime scene tape ii. Barricades

iii. Traffic control devices f. Obtaining and distribution of protective items for BVCART personnel such as:

i. Reflective vests

ii. Traffic wands iii. Insect repellent

iv. Sun screen v. Rain gear vi. Hand warmers

vii. Boots viii. Head wear

g. Track and document costs associated with logistical support

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ANALYTICAL SUPPORT

The RMCC will be responsible for coordinating analytical support from personnel who do not necessarily require being present on scene to provide support at the request of the ICC. These

areas can include but are not limited to: a. Crime analysts b. Telephone providers

i. Text message history ii. Phone call logs

iii. Account information iv. Cell tower location v. Landline phone records

c. Credit card companies d. Banking institutions

e. Insurance companies TECHNICAL SUPPORT

The RMCC will be responsible for coordinating technical support related to equipment necessary

for BVCART to function efficiently. These areas can include but are not limited to: a. Radio communications b. Computer support

c. GIS capabilities d. Mobile Operations Command Post/CEOC

STAFFING

The RMCC will be responsible for coordinating properly trained, non-sworn personnel to staff various critical areas necessary for an effective team activation. These include but are not

limited to: a. Phone bank personnel b. Data entry personnel

c. Staging area d. Volunteer reception/processing area

1

Chapter 7 Volunteer Management 3/16/16

VOLUNTEER/CIVLIAN AGENCY COMPONENT COORDINATOR (VCCC)

BVCART activations will involve not only law enforcement and criminal justice support agencies locally, but also entities from the state and national level. Additionally, it has been

shown in cases involving missing endangered and abducted children that local communities provide spontaneous outpourings of support and offers of assistance. It is because of these factors that BVCART should have a component dedicated to managing civilian volunteers and

providing liaison with those agencies from outside our community that are able to provide valuable support.

The BVCART representative designated to coordinate these efforts is the Volunteer/Civilian Agency Component Coordinator (VCCC). The VCCC will work with, at a minimum, the

following agencies: a. The National Center for Missing and Exploited Children (NCMEC)

b. Texas Missing Persons Clearinghouse (TMPCH) c. Team ADAM d. Texas Department of Family and Protective Services (DFPS)

e. Community Emergency Response Team (CERT)

The VCCC shall be the lead person designated as the point of contact for each of the above mentioned agencies. If the details of the investigation dictate, a representative can be appointed to be a direct liaison with a particular agency. In the absence of an appointed liaison, the

responsibility lies with the VCCC.

NCMEC The NCMEC, is a private, (501)(c)(3) nonprofit organization which was created in 1984. The

mission of the organization is to serve as the nation’s resource on the issues of missing and sexually exploited children. The organization provides information and resources to law

enforcement, parents, victims as well as other professionals. The NCMEC works with law enforcement agencies at local, state, federal, and international

levels to help bring missing children home by providing technical assistance, training, and by helping maximize use of all available investigative and technological resources. They are able to

provide, free of charge: a. Case analysis b. Forensic assistance

c. Family advocacy services d. Family reunification assistance

e. Photo and poster distribution f. Nationwide Hotline 1-800-THE-LOST g. Age progression and facial reconstruction services

h. Team ADAM

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Team ADAM

Team ADAM is a program of the NCMEC that provides rapid, on-site assistance to law enforcement agencies in cases of missing, abducted, and exploited children. Its members are

retired law-enforcement professionals with years of investigative experience at the federal, state, and local level. Team ADAM consultants rapidly deploy to sites where cases are unfolding, providing on-the-ground technical assistance and connecting local law enforcement with a

national network of resources.

Team ADAM’s unique access to the NCMEC resources, coupled with their years of command post and multi-jurisdictional law enforcement experience, very often provides small- or medium-sized departments with the tools they need to handle complex, media-intensive cases. Because

of this experience, it is recommended that Team ADAM be consulted in all BVCART activations.

Team ADAM can provide assistance with:

a. Search & Rescue

b. Computer Forensics c. Technical Support

d. Investigation and Analysis e. Equipment & Resources

TMPCH

The TMPCH is part of the Texas Department of Public Safety, established in 1985. MPCH personnel assist law enforcement agencies and the public to locate persons who are missing from Texas or who are missing from other states but believed to be in Texas. When a person is

entered into the NCIC Missing Person File, the person is automatically entered into the Clearinghouse. Services provided by the Clearinghouse include:

a. Toll free helpline for parents, law enforcement and the public b. Missing person internet web-site c. Brochures and fliers

d. Publicity through local, regional and state media e. Networking with the public, other law enforcement agencies, the NCMEC and Texas

Education Agency (TEA) It is recommended that in addition to the NCIC entry, that the VCCC initiate contact with

Clearinghouse personnel upon activation to immediately begin utilization of resources available from the state level.

DFPS

DFPS, and Child Protective Services (CPS), investigates reports of abuse and neglect of children. In cases of missing endangered or abducted children, DFPS services will be a necessary part of

the investigative process. Their access to resources and records pertaining to the child victim family, relatives, or suspect(s) will aid in decisions related to investigative direction. DFPS

3


Special Investigators have law enforcement investigative experience and are a valuable resource. Because of the nature of these types of investigations, it is recommended that DFPS resources

and personnel, such as Special Investigators, be utilized in all instances of BVCART deployment.

CERT

CERT serves as an organized regional volunteer organization and it administered through the regional Council of Governments (BVCOG). Its members have received training in NIMS, ICS,

and basic light search and rescue. They are able to assist, perform and lead outdoor search efforts in non-canvass type operations. Because of their experience and training, it is recommended that CERT serve as the supervising entity in the intake, processing, deploying and

managing of spontaneous volunteers in cases involving endangered missing and abducted children. As CERT is a local resource, it is recommended that they serve as the primary point of

contact for this mission, which can be supplemented by agencies based out of regions further away from the BVCART area of response such as Klaas Kids and the Texas Center for the Missing.

Because spontaneous volunteers are a valuable community resource, but a potential investigative

hindrance, the following steps are recommended to intake, process, deploy and manage these volunteers:

a. Work in consultation with RMCC to establish designated volunteer reporting location

b. Work with PIO personnel to notify public of designated volunteer reporting location c. Utilizing BVCART volunteer intake/waiver form (found in appendix section of this

procedure manual) to document all potential volunteers who must provide appropriate government issued identification

d. Obtain photo copy of volunteer Driver’s License or other photo identification and attach

to ID/Waiver form e. Route potential volunteers designated safety/procedure briefing location

f. Provide RMCC with potential volunteer ID information to facilitate criminal history and warrant check. Information on persons wishing to volunteer who do not pass this screening should be referred to a designated law enforcement representative

g. Conduct standard safety/procedure briefing for screened volunteers h. Direct screened volunteers to designated volunteer staging area to await deployment

i. Consult with RMCC on potential appropriate assignments for screened volunteers keeping in mind their level of training, potential exposure to dangerous activity and probability of evidence discovery

j. Provide screened volunteers with designated identification apparel (reflective vest, wrist band, helmet, etc)

k. Deploy CERT members as Team Leaders for screened and deployed volunteers at ratio of no more than 5 volunteers to 1 CERT member

l. De-mobilize and de-brief volunteers upon completion of designated assignment

m. Collect issued identification apparel n. Document activity of volunteer personnel

4


Volunteers used during a BVCART activation must provide a valid driver’s license or picture ID, be a legal adult age 18 or older, complete volunteer intake/waiver form and must wear

designated identification apparel for the event. The VCCC, along with CERT, is responsible for maintaining a log of all volunteers and their activity during a BVCART activation. Because of

the possibility that evidence may be contaminated, duties of volunteers will be minimal and may include large area/rural searches, passing out flyers and providing food and water to BVCART personnel involved in the event.

BRAZOS VALLEY S EARCH AND RES CUE

Brazos Valley Search & Rescue (BVSAR) is a subcommittee of the Brazos County Local Emergency Planning Committee (LEPC). Its mission is to coordinate and provide when

requested appropriate Search & Rescue assets within the Brazos Valley region (Brazos, Burleson, Grimes, Leon, Madison, Milam, Robertson and Washington counties).

All Search & Rescue assets are available at no cost and will fall under existing Incident Command System. These assets include:

Ground Search & Rescue Canine Search & Rescue Wilderness Air Scent

Trailing/Tracking Disaster Search – Live Water Search

Human Remains (HR) Search Disaster Search – HR

Structural Collapse Rescue Swiftwater Rescue Flood Rescue

Search Management

BRAZOS VALLEY INCIDENT MANAGEMENT TEAM

The Brazos Valley Incident Management Team (BVIMT) is a group composed of both career and volunteer personnel trained to provide support to Incident Commanders when faced with large scale or complex incidents. The team can provide assistance with Incident Action Plan

(IAP) development, provide logistical management support, and provide record keeping that will facilitate reimbursement through state and/or federal assistance programs (if available). In

addition the team can assist with Event Action Plans (EAP) for large scale events . To activate the team contact Brazos County Emergency Communications District (BCECD) at

979-361-3888 and request the team. You must provide a point of contact name and phone number, the type of incident and its location, and what resources are needed.

1

Chapter 8 Public Information 3/16/16

PUBLIC INFORMATION COMPONENT COORDINATOR (PICC)

The release and management of information is crucial during instances of endangered missing or abducted children. The media is a crucial partner in the dissemination of information related to

the missing child, soliciting information, informing the public and keeping the victim in the minds of the community. As such, it is critical that a positive, and professional relationship be developed with members of the local media, as well as regional or national media representatives

who may become involved.

The Public Information Officer (PIO) will ultimately be decided on and the responsibility of the requesting agency. The BVCART PICC can assist this mission by:

a. Consult with national organizations such as the NCMEC for guidance on media issues b. Assist requesting agency with preparation of media releases

c. Assist requesting agency in coordination of media events d. Relay pertinent BVCART information (such as volunteer reporting location) to

requesting agency and facility media release

e. Attend briefings and be prepared to discuss media issues

1

Chapter 9 Legal Component 3/16/16

LEGAL COMPONENT COORDIANTOR (LCC)

Investigations involving endangered missing and abducted children are very likely to have multiple instances when decisions regarding a proper and legal course of police action will need to be made. Search and rescue, as well as canvass operations may present law enforcement

personnel with legal questions that necessitate a quick response to safely recover the child, identify and apprehend the suspect(s), and successfully prosecute them to the full extent of the

law. The ultimate decision related to the proper and legal course of action, lies with the prosecutorial

office with jurisdiction in which the offense occurs. The BVCART LCC, in consultation with that prosecutorial office, can provide an invaluable resource in the field during investigative

efforts. The LCC can provide on-scene assistance with issues like: a. Exigent circumstances b. Search and seizure

c. Miranda d. Roadside canvass operations

e. Canvass operations f. Search warrant affidavits g. Subpoena requests

h. Consultation with local prosecuting authority

Because of the potential for rapidly evolving situations and the critical importance and implications, it is recommended that BVCART have a designated LCC at the field location, deployed with the ICC, or at the command post to be immediately available to consult and assist

on these matters.

BVCART SOP Appendix 3/16/16 1

MEMORANDUM OF UNDERSTANDING (MOU)

AMONG BRAZOS VALLEY LAW ENFORCEMENT AGENCIES

TO FORM A REGIONAL CHILD ABDUCTION RESPONSE TEAM

Law enforcement agencies throughout the Brazos Valley have joined to participate in a multi-agency effort to rescue abducted children and under appropriate circumstances allocate their resources to missing/endangered children cases.

Through this memorandum of understanding, each agency agrees to participate in a multi-agency effort

known collectively as the Brazos Valley Child Abduction Response Team (BVCART), a program of the Amber Alert Network Brazos Valley (AANBV). It is to the advantage of each participating agency to receive and extend mutual aid as they are able to provide in the form of law enforcement services and resources to

adequately respond to continuing, multi-jurisdictional criminal activity, so as to protect the public peace and safety, and preserve the lives of the citizens.

Further, each agency agrees to utilize applicable state and federal laws to prosecute identified violators,

as appropriate. This agreement does not supersede or take the place of any other agreement entered into by the

various members of the BVCART. Those agreements shall remain in full effect and participating agencies agree as follows:

Pursuant to signing this memorandum, each agency approves, authorizes and signs this memorandum,

subject to the terms and conditions noted herein, for the purposes and goals indicated.

Additional parties may, with the approval of the other BVCART agencies, become a participating

agency at a later date as evidenced by their signing of this memorandum. Any party may cancel its participation in the BVCART upon delivery of written notice of cancellation to the Brazos Valley Council of Governments and AANBV.

BVCART PRIMARY GOALS AND STATEMENT OF COOPERATION TO BE RENDERED:

The primary goals of the BVCART are the rescue and recovery of missing and abducted children through dedicated and intensive investigative, preventative and general law enforcement efforts, as well as the arrest and

successful prosecution of criminal abductors. To provide for voluntary cooperation, each of the BVCART agencies hereby approve and enter into this memorandum of understanding whereby each of the agencies may

request and render assistance as they are able to BVCART member agencies, or others, in dealing with:

1. Any violations of law including, but not limited to, the investigation, arrest and prosecution of those

involved in Aggravated Kidnapping, Kidnapping, Unlawful Restraint and similar or related violations (utilizing state and federal law and prosecutions, as appropriate), and;

2. The rescue of the abducted child or children. Nothing herein shall otherwise limit the ability of participating BVCART members to provide, as provided by

or allowed by law, such assistance in any enforcement action as may be lawfully requested by a law enforcement officer having jurisdiction over an incident, crime or matter under consideration.

The parties to this memorandum are contributing personnel and resources in support of the BVCART efforts, with the operations of the BVCART being coordinated by the BVCART Coordinator (BVCART Coordinator or

his or her designee) working in conjunction with the lead investigative agency representative.


JURISDICTION AND REQUESTS FOR ASSISTANCE

Jurisdiction: All jurisdictions within the geographic area known as the Brazos Valley Region. This includes Brazos, Burleson, Grimes, Leon, Madison, Robertson, Washington counties. Procedures for Requesting and Authorizing Assistance: Activities shall be considered authorized only when approved and directed by the BVCART Coordinator. The incident must meet the following criteria prior to

activation:

1. The non-family abduction of a minor child (under the age of 18); or 2. The abduction of a minor child (under the age of 18) with endangerment circumstances. These circumstances

must clearly be articulated to the BVCART Coordinator. The child’s disappearance or abduction shall meet the endangerment criteria if the child’s life or well-being is perceived to be at risk (due to violence or health

conditions), or if the identified parental abductor has a potential for violence or could endanger the child; or 3. Any other abduction or missing child investigation that requires immediate response in order to protect the

well-being of the child.

The activation of the BVCART will consist of the following steps:

An abducted/missing child is reported to a participating agency;

The requesting agency requests BVCART assistance/activation through Brazos County Emergency Communications District (BCECD) and designates point of contact for BVCART Coordinator;

BCECD contacts BVCART Coordinator with request and known information;

BVCART Coordinator communicates with requesting agency point of contact;

If circumstances warrant, BVCART will be activated and BVCART team members notified utilizing

BVCART notification protocols;

BVCART Coordinator will designate staging location for BVCART team members after consulting with requesting agency incident commander;

BVCART Coordinator will respond and meet with requesting agency incident commander.

BVCART will normally function as a force multiplier for the requesting agency of original jurisdiction, and the requesting agency will remain as the lead agency in overall control of the investigation. The parties stipulate

that in the event that a significant investigative or jurisdictional dispute should arise, the issue will immediately be forwarded to the relevant agency chief executives for resolution. If at anytime the BVCART Coordinator determines that BVCART operation pursuant to this agreement should be terminated, said operation is to be

promptly terminated in a manner assuring the safety of all involved law enforcement officers.

No BVCART member shall engage in activities outside their normal jurisdictional territory, pursuant to the authority of this memorandum, that are not approved, are unreported or are otherwise unknown to the BVCART Coordinator and which are not documented as provided herein. The BVCART Coordinator shall maintain

documentation that will demonstrate the daily participation of specific employees or agents provided by the parties to this memorandum, including each operation’s supervisor or designated leader. Such documentation

will assist in memorializing which individuals had mutual aid authority pursuant to this memorandum for particular time periods.

Nothing herein shall limit the jurisdiction and powers normally possessed by an employee as a member of the employee’s agency.


PERSONNEL SELECTION, TRAINING AND MEETING REQUIREMENTS:

Each participating agency agrees to designate a minimum of one person as a BVCART team member, consistent with established BVCART team member criteria and selection processes. Participating agencies may

designate more than one person to serve as a BVCART team member consistent with established criteria and selection process.

In order to enhance cohesiveness and the ability of BVCART members to work together as a team in the event of an activation, BVCART will meet at least once a quarter and should hold at least one tabletop or field

exercise annually. The BVCART Coordinator will be responsible for coordinating the quarterly meetings and ensuring that BVCART members receive appropriate training and notice of these activities. Participating agencies agree to allow their agencies BVCART team members to participate in such training and exercises.

PROPERTY AND EVIDENCE:

All property and evidence, including currency, seized in connection with state violations, pursuant to this understanding, shall be taken into custody and processed by a representative of the lead investigative agency

pursuant to their agency policies relating to the handling of property, evidence and currency.

When such items are seized in connection with state violations, the items will be maintained by the lead agency.

LIABILITY AND COST-RELATED ISSUES:

Each party engaging in any mutual cooperation and assistance pursuant to this memorandum agrees to assume

its own liability and responsibility for the acts, omission, or conduct of such party's own employees while such employees are engaged in rendering such aid, cooperation and assistance pursuant to this memorandum, where applicable, and subject to other relevant state and federal law.

Each party to this memorandum agrees to furnish necessary personnel, property, police equipment, vehicles,

resources and facilities as they are able, to render services to each other party to this memorandum in order to affect the purposes of the BVCART and agrees to bear the cost of loss or damage to such equipment, vehicles, or property. Parties understand and agree that they will be responsible for their own liability and bear their own

costs with regard to their property and resources. This provision shall not preclude necessary property or resources being purchased, funded, or provided by a participating party via the party’s legally vested forfeiture

funds, if otherwise authorized by law. Each party furnishing aid pursuant to this memorandum shall compensate its own employees during the time

such aid is rendered and shall defray the actual expenses of its employees while they are rendering such aid, including any amounts, if legally applicable, that may be determined to be due for compensation due to personal

injury or death while such employees are engaged in rendering such aid. The privileges and immunities from liability, exemption from laws, ordinances, and rules, and all pension, insurance, relief, disability, workers' compensation, salary (including overtime compensation or compensatory time), death and other benefits that

apply to the activity of an employee of an agency when performing the employee's duties within the territorial limits of the employee's agency shall apply to the employee to the same degree, manner, and extent while such

employee acts under this memorandum. This provision shall not preclude payment of compensation, including overtime compensation, for its personnel utilizing its legally vested forfeiture funds or other funding sources to the extent allowed by law.


REPORTING AND AFTER ACTION REQUIREMENTS

The requesting agency agrees to maintain all investigative reports in the manner prescribed by that agency. BVCART team members will document their individual activity by means of an “Agency Assist” incident

report in the manner prescribed by their individual agency. Upon activation of BVCART, the BVCART Coordinator will prepare daily situation reports which will be

maintained by BVCART and copied to the incident commander of the requesting agency detailing BVCART personnel and resource activity, usage and anticipated future involvement.

Within 15 working days of de-activation the BVCART Coordinator will conduct a debriefing with all BVCART members and the requesting agency agrees to provide representative(s) to attend this debriefing. Within 15

working days following the debriefing, the BVCART Coordinator will prepare an After Action Report (AAR) which will be maintained by BVCART and copied to the requesting agency’s chief administrator.

COMPLAINTS AGAINST CHILD ABDUCTION RESPONSE TEAM MEMBERS:

Whenever a complaint has been lodged against BVCART members as a result of their BVCART efforts, while acting pursuant to this memorandum, the BVCART Coordinator shall at a minimum:

1. Identify the complainant(s) and an address where the complainant(s) may be contacted, the nature of the

complaint, any supporting evidence or facts as may be available, including the names and addresses of

witnesses to that which has been complained about, the identity(ies) of the BVCART member(s) accused and the employing Agency(ies) of the member(s) accused.

2. Promptly provide to each such affected employing agency the above information for administrative review

and appropriate handling or disposition. Each affected employing agency shall, upon completion of said

review, notify the BVCART Coordinator of its findings and any actions taken.

COPY TO EACH PARTICIPATING BVCART AGENCY:

When this memorandum is fully executed, a copy shall be provided to each BVCART participating agency so

that each agency may be fully aware of the powers, limitations, and expectations applicable to BVCART agencies and operations. The Brazos Valley Council of Governments shall maintain original executed

documents from each participating agency. Signature:

__________________________________________________________________________________________ Title and Name Agency Date


a. Tip Line at CEOC

f. Form Completion

& Intake Processing

e. Field

Information

f. and h. Sequential

Lead or Info

Number Issued

f. and h. Data

Entry into LMS

i. Investigative

Review of Hard

Copy

j. If Investigative Review dictates

completion of new Lead Form

k. Assign Lead

Priority

n. Assign for

Investigation &

Notify

Investigator

m. Hold for Later

Assignment

l. Update LMS

Record

Investigate Lead p. Review Lead

Investigation q. Lead Closed

r. Update LMS

s. Retain all

documentation


Activation Procedures

In September of 2002, Gov Perry instituted the Amber Alert Network; a statewide resource available to all Texas law enforcement agencies for use in cases of abducted children. It utilizes standardized criteria and procedures for activation of the Emergency Alert System (EAS) to

distribute information about kidnapped children and suspects involved in their abduction.

In June of 2003, law enforcement agencies throughout the Brazos Valley partnered with Brazos County Emergency Communications District (BCECD) and local media outlets to institute the Amber Alert Network-Brazos Valley. This localized notification plan was created to expedite information

release to the local area and is utilized in conjunction with and as a supplement to the statewide Amber Alert Network.

In September of 2007, secondary distribution of Amber Alerts through wireless devices, a resource administered through the National Center for Missing and Exploited Children (NCMEC), was incorporated into the local planned response.

The effect on participating agencies is that in the event of a reported abduction that meets the required criteria, activation of these resources will require a distinct 3-step process. This document will

serve as a guide for the steps necessary for activation of the following systems:

1. Amber Alert Network-Brazos Valley (local system)

2. Wireless Amber Alert (through NCMEC)

3. Amber Alert Network (statewide system through DPS)

Amber Alert Network-Brazos Valley

ACTIVATION INFORMATION AND PROCEDURES

Verify that all of the following criteria are met in regards to report of missing child. If any of the following criteria are not met, no resources of the Amber Alert

Network CAN BE ACTIVATED:

A. Is this child 17 years of age or younger, whose whereabouts are unknown, and whose disappearance law enforcement has determined to be unwilling which poses a credible threat to

the child’s safety and health; and if abducted by a parent or legal guardian, was the abduction in the course of an attempted murder or murder?

OR

Is this child 13 years of age or younger, who was taken (willingly or unwillingly) without permission from the care and custody of a parent or legal guardian, by:


i. someone unrelated and more than three years older, or

ii. another parent or legal guardian who attempted or committed murder at the same time as the abduction?

B. Is this child in immediate danger of sexual assault, death or serious bodily injury?

C. Has a preliminary investigation verified the abduction and eliminated alternative explanations for the child’s disappearance?

D. Is sufficient information available to disseminate to the public to help locate the child, a suspect, or the vehicle used in the abduction?

1. Activating agency will obtain available information for Amber Alert Network-Brazos Valley Fax

Cover Sheet (Attachment 1) and activation script (Attachment 2). Complete forms including reporting agency name, authenticating password (provided to each participating agency), name

and title of authorizing official, phone and fax numbers, PIO designee and contact number. 2. Activating agency will fax completed Amber Alert Network-Brazos Valley Fax Cover Sheet and

activation script to BCECD at 979-821-3407. 3. Activating agency will call the BCECD at 979-361-3888 to insure that the fax was successfully

sent and received. 4. BCECD personnel will prepare and send a voice recorded EAS message utilizing the prepared

activation script, preceded by the Amber Alert tone, to the local EAS LP1 for re-broadcast to all

EAS receivers throughout the EAS region. This will complete the activation of the Amber Alert Network-Brazos Valley.

5. Activating agency will fax completed request for secondary distribution of Amber Alert

Network-Brazos Valley information and activation script (Attachment 2a and Attachment 2) to

NCMEC operations center at (703)274-2096. If resources are available, e-mail electronic copy of this information to [email protected] .

6. Activating agency will call the operations center of NCMEC at 1-800-THE-LOST to insure that

information was properly sent and received. 7. Activating agency will obtain available information for Texas Department of Public Safety

Amber Alert Information Form (Attachment 3). Complete form including reporting agency name, name and title of authorizing police supervisor, agency phone and fax numbers, and

authenticating password (provided to each agency throughout state by DPS). 8. Activating agency will fax completed Texas Department of Public Safety Amber Alert

Information Form to the fax number listed on the form (512-424-2281 or 512-451-2291).

9. Activating agency will call the Division of Emergency Management (DEM) (512-424-2277 or

512-424-2208) to insure that the fax was successfully sent and received. This will complete

mailto:[email protected]


activation of the statewide Amber Alert Network through DPS. Complete procedures are

additionally outlined in the Texas Amber Alert Network booklet (Attachment 4).

10. Activating agency will log on to the BeyondMissing website located at

www.beyondmissing.com to distribute information through that resource.

11. Activating agency will log-in to system utilizing the log-in and authenticating password

(provided to each agency throughout state by DPS) assigned to agency.

12. Activating agency will choose “New Amber Alert” and follow complete instructions for

initiating BeyondMissing Amber Alert contained in the BeyondMissing.com section of the Texas

Amber Alert Network booklet (Attachment 4).

This completes the activation of the Amber Alert Network-Brazos Valley (local), secondary distribution (NCMEC), the Amber Alert Network (state), and www.beyondmissing.com. As information develops in the early stages, this will be distributed either through further EAS activations or, more

likely, PIO releases. If it becomes necessary in the early stages to de-active the systems, such as a safe recovery of a child prior to full mobilization of resources the following procedures should be followed.

1. To de-activate the Amber Alert Network-Brazos Valley, the activating agency will fax a

completed Amber Alert Network-Brazos Valley fax termination sheet (Attachment 5) to

BCECD at 979-821-3407 and contact Brazos County 911 Dispatch at 979-361-3888 to insure that the information has been received, utilizing the authentication password if requested.

2. Activating agency will de-activate the Amber Alert Network through DPS, contact the DEM

at 512-424-2277 or 512-424-2208 and inform them that the alert is to be cancelled, utilizing

the authentication password if requested.

3. Activating agency will de-activate the BeyondMissing alert status, log back on to the website

and follow the procedures outlined in the BeyondMissing.com section of the Texas Amber Alert Network booklet (Attachment 4).

4. The activating agency will notify the National Center for Missing and Exploited Children of

the de-activation of the Amber Alert Network-Brazos Valley utilizing appropriate notification form (Attachment 2a).

http://www.beyondmissing.com/

http://www.beyondmissing.com/


BVCART INITIAL-RESPONSE INVESTIGATIVE CHECKLIST

The purpose of this Investigative Checklist is to provide law-enforcement officers and agencies with a generic guide for the investigation of missing-child cases. Law-enforcement administrators should ensure that their agencies have established effective policies and procedures for the handling of

missing/abducted-child investigations. Compliance with an agency's standard operating procedures, by officers conducting missing-child investigations, can result in efficient operations and successful

resolution of the incident. This checklist is not intended to be followed step-by-step by officers during each missing-child

investigation. It is meant to provide them with a framework of actions, considerations, and activities that can assist them in performing competent, productive, and successful missing/abducted-children

investigations. Please consult the text of this chapter for details on the items listed.

Administrative

[ ] Intake report from parent/caller.

[ ] Obtain basic facts; details, and a brief description of missing child and abductor.

[ ] Dispatch officer to scene to conduct a preliminary investigation.

[ ] Search juvenile/incident records for previous incidents related to missing child and prior police

activity in the area including prowlers, indecent exposure, and attempted abductions.

Inform responding officer of any pertinent information.

[ ] Broadcast known details, on all police communication channels, to other patrol units, other local law-

enforcement agencies, and surrounding law enforcement agencies. If necessary, use the NLETS

telecommunication network to directly alert agencies in multi-state areas.

[ ] Activate established fugitive search plans (prearranged plans among participating police agencies

designed to apprehend fleeing fugitives) if necessary.

[ ] Maintain records/recordings of telephone communications/messages.

[ ] Activate established protocols for working with the media.

First Responder

[ ] Interview parent(s)/person who made initial report.

[ ] Verify that the child is in fact missing.

[ ] Verify child's custody status.

[ ] Identify the circumstances of the disappearance.

[ ] Determine when, where, and by whom the missing child was last seen.


[ ] Interview the individuals who last had contact with the child.

[ ] Identify the child's zone of safety for his or her age and developmental stage.

[ ] Based on the available information, make initial determinations of the type of incident whether non-

family abduction; family abduction; endangered runaway; or lost, injured, or otherwise missing.

[ ] Obtain a detailed description of the missing child, abductor, and any vehicles used.

[ ] Relay detailed descriptive information to communications unit for broadcast updates.

[ ] Request additional personnel if circumstances require.

[ ] Request investigative assistance if necessary.

[ ] Request supervisory assistance if necessary.

[ ] Brief and bring up-to-date all additional responding personnel including supervisors and investigative

staff.

[ ] Ensure that everyone at the scene is identified and interviewed separately. Make sure that their

interview and identifying information is properly recorded. To aid in this process, if possible, take

pictures or record video images of everyone present.

[ ] Note name, address, home/business telephone numbers of each person.

[ ] Determine each person's relationship to the missing child.

[ ] Note information that each person may have about the child's disappearance.

[] Determine when/where each person last saw the child.

[ ] Ask each one, 'What do you think happened to the child?

[ ] Obtain names/addresses/telephone numbers of child's friends/associates and other relatives and

friends of the family.

[ ] Continue to keep communications unit apprised of all appropriate developing information for

broadcast updates.

[ ] Obtain and note permission to search home or building where incident took place.

[ ] Conduct an immediate, thorough search of the missing child's home, even if the child was reported

missing from a different location.

[ ] Conduct search to include all surrounding areas including vehicles and other places of concealment.

[ ] Treat the area as a crime scene.

[ ] Seal/protect scene and area of the child’s home (including child's personal articles such as hairbrush,

diary, photographs, and items with the child's fingerprints/footprints/teeth impressions) so that evidence

is not destroyed during or after the initial search and to help ensure that items which could help in the

search for and/or to identify the child are preserved. Determine if any of the child's personal items are

missing. If possible, photograph/videotape these areas.


[ ] Evaluate contents and appearance of the child's room/residence.

[ ] Obtain photographs/videotapes of missing child/abductor.

[ ] Prepare reports/make all required notifications.

[ ] Ensure that information regarding missing child is entered into the NCIC Missing Person File and

that any information on a suspected abductor is entered into the NCIC Wanted Person File. (See

Appendices A and B regarding the child abduction flag and definitions of NCIC categories.)

[ ] Interview other family members, friends/associates of the child, and friends of the family to

determine

[ ] When each saw the child

[ ] What they think happened to the child

[ ] Ensure that details of the case have been reported to NCMEC

[ ] Prepare and update bulletins for local law-enforcement agencies, state missing children's

clearinghouse, FBI, and other appropriate agencies.

[ ] Prepare a flier/bulletin with the child/abductor's photograph and descriptive information. Distribute in

appropriate geographic regions.

[ ] Secure the child's latest medical and dental records.

[ ] Establish a telephone hotline for receipt of tips and leads.

[ ] Establish a leads management system to prioritize leads and ensure that each one is reviewed and

followed up on.

Investigative Officer

[ ] Obtain briefing from first responding officer and other on-scene personnel.

[ ] Verify the accuracy of all descriptive information and other details developed during the preliminary

investigation.

[ ] Obtain a brief, recent history of family dynamics.

[ ] Correct and investigate the reasons for any conflicting information offered by witnesses and other

individuals submitting information.

[ ] Review and evaluate all available information and evidence collected.

[ ] Develop an investigative plan for follow-up.

[ ] Determine what additional resources and specialized services are required.

[ ] Execute investigative follow-up plan.


Supervisory Responsibility

[ ] Obtain briefing and written reports from first responding officer, investigators, and other agency

personnel at the scene.

[ ] Determine if additional personnel are needed to assist in the investigation.

[ ] Determine if outside help is necessary from:

[ ] State Police.

[ ] State Missing Children's Clearinghouse.

[ ] FBI.

[ ] Specialized Units.

[ ] Victim-Witness Services.

[ ] NCMEC's Project ALERT.

[ ] Ensure that all the required resources, equipment, and assistance necessary to conduct an efficient

investigation have been requested and expedite their availability.

[ ] Establish a command post away from the child's residence.

[ ] Ensure coordination/cooperation among all police personnel involved in the investigation and search

effort.

[ ] Ensure that all required notifications are made.

[ ] Ensure that all agency policies and procedures are in compliance.

[ ] Conduct a criminal-history check on all principal suspects and participants in the investigation.

[ ] Be available to make any decisions or determinations as they develop.

[ ] Utilize media (including radio, television, and newspapers) to assist in the search for the missing

child and maintain media relations, per established protocols, throughout the duration of the case.


BVCART Lead Sheet Lead #_________

Date:___________ Time:__________ Officer:_____________Case#:_____________

t

Information Source: Call Canvass Law Enforcement _____________

Name (LFM):____________________________________________________________

Relationship to Child/Case:_________________________________________________ Address:________________________________________________________________

Phone (Best #)___________________________ Cell Home Work

DOB:___________________Sex:___________________Race:_____________________

Email:__________________________________________________________________

Person: Suspect Witness Child Name (LFM):____________________________________________________________

Relationship to Child/Case:_________________________________________________

Address:________________________________________________________________

Phone #:___________________________ DOB/Age:___________________________

Sex:_____________________Race:______________________Hair:________________ Eyes:____________________Clothing:_______________________________________

Scars/Marks:____________________________________________________________

Other:_________________________________________________________________

Investigation Review By (Name ID#):______________________________________

Score

Good Fair

Poor

Date:___________________________

Time:___________________________


________________________________________________________________________

Vehicle: Suspect Witness Model:___________________________________Style (2 dr, etc):__________________

Make:____________________________________Color:_________________________

Color (Secondary):__________________________LP/State:______________________

Identifying/distinguishing information:________________________________________

_______________________________________________________________________ _______________________________________________________________________

Seen at (location): ________________________________________________________

Date:_____________________________Time:_________________________________

Narrative information: ________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________

Information Entered By:______________________________Date/Time:_____________


CASE # BVCART MISSING CHILD DATA SHEET

Case Number:

Date Completed:

Last Name:

First Name:

Middle Name:

Address:

Nicknames/Aliases:

SSN:

DOB:

Race/Sex:

Current Age:

Age Went Missing:

Appearance Age:

Birth State:

Birth City:

Birth Hospital:

School Name:

Address:

Grade:

Teacher:

Hair : Hair Samples Taken From: Color: Mother Father Stepmother Stepfather

Victim Siblings Dog Cat

Grandmother Grandfather

Others Details:

Style:

Length:

Facial:

Eyes:

Color: Vision Rating: Glasses:

Contacts: Yes No Colored? Yes No Color Type:

Teeth: Appearance: Braces:

Dentist: Phone #:

Address:

Skeletal:

Stature: Stance: Fractures:

Abnormalities: X-Rays Available: From:

Size: Height: Weight:

Right or Left Handed: Size for Age: Small Average Large


Child’s Medical Information:

Blood Type: Disability:

Doctor: Address:

Medications: Expires:

Mental Health: Treatment:

Identifying Features:

Complexion: Scars:

Birth Marks: Pierced Ears:

Tattoos: Right or Left Handed:

Hearing Impaired: Speech Impaired: Accent:

Abnormalities: Other Features:

Identification Methods:

Fingerprints Available: Date Taken:

Footprints Available: Date Taken:

Fingerprint Class (NCIC):

Photograph Available: Date Taken:

Child’s Clothing:

Item Type Style Size Color Description/Comments

Coat/Jacket

Pants/Skirt

Shirt/Blouse

Shoes/Socks

Sweater

Hat

Jewelry/Other


Child Last Seen By:

Name: DOB: Age:

Address: Phone:

Relationship w/Child:

Date/Time Last Seen: Location Last Seen:

Child In the Company of:

Additional Information:

Child’s Favorite Food: Toy:

Game: TV Program:

Pets: Favorite Clothing:

Hiding Places: Hangout Places:

Child’s Favorite Place to Visit:

Other Information Concerning Child:

Child’s Family Tree

Mother:

Name:

DOB:

Age:


Address:

Telephone #:

SSN:

DL:

Passport #:

Occupation/Employer Biological/Step/or Adoptive:

Living or Deceased:

Criminal History:

Other Information:

Father:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:

Occupation/Employer

Biological/Step/or Adoptive:

Living or Deceased:

Criminal History:

Other Information:

Guardian:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:

Occupation/Employer:

Criminal History:

Other Information:

Sisters:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:




Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Brothers:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Mother’s Side of Family

Grandmother:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:

Occupation/Employer: Biological/Step/or Adoptive:


Other Information:

Grandfather:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Aunts:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Uncles:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:




Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Father’s Side of Family

Grandmother:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Grandfather:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Aunts:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:

Occupation/Employer: Biological/Step/or Adoptive:


Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Uncles:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Child’s Friends/Acquaintances

Name:

DOB:

Age:

Race:

Address:

Telephone #:

SSN:

DL:

Passport #:

Other Information:


Name:

DOB:

Age:

Race:

Address:

Telephone #:

SSN:

DL:

Passport #:

Other Information:

Name:

DOB:

Age:

Race:

Address:

Telephone #:

SSN:

DL:

Passport #:

Other Information:

Name:

DOB:

Age:

Race:

Address:

Telephone #:

SSN:

DL:

Passport #:

Other Information:

Name:

DOB:

Age:

Race:

Address:

Telephone #:

SSN:

DL:

Passport #:

Other Information:


CASE # BVCART SUBJECT DATA SHEET

Case Number:

Date Completed:

Last Name:

First Name:

Middle Name:

Address:

Nicknames/Aliases:

SSN:

DOB:

Race/Sex:

Birth State:

Birth City:

Birth Hospital:

Criminal History (Attach NCIC/FCIC printout):

Hair : Eyes: Color: Color:

Style: Vision Rating:

Length: Glasses:

Facial: Contacts:

Teeth: Appearance:

Dentist: Phone #:

Address:

Skeletal:

Stature: Stance: Fractures:

Size: Height: Weight:

Abnormalities: Right or Left Handed:

Identifying Features:

Complexion:

Scars:

Tattoos:

Pierced Ears:

Birth Marks:

Other Features:

Hearing Impaired:

Speech Impaired:

Accent:

Abnormalities:

Unusual Mannerisms:


Subject’s Medical Information:

Blood Type:

Disability

Doctor:

Address:

Medications:

Prescriptions:

Expires:

Mental Health:

Treatment:

Identification Methods:

Fingerprints Available:

Date Taken:

Footprints Available:

Date Taken:

Fingerprint Class (NCIC): Photograph Available:

Date Taken:

Subject’s Employment:

Current Employment: (Business Name and Address)

Job Title:

Length of Employment:

Job Responsibilities:

Special Skills:

Income:

Previous Employment: Military Service:

Branch:

Date of Service:

Discharge Type:

Education: Last School Attended: (School Name and Address)

Highest Level of Schooling:

Vocational or Technical Training:

Subject’s Clothing:

Item Type Style Size Color Description/Comments

Coat/Jacket

Pants/Skirt

Shirt/Blouse


Shoes/Socks

Sweater

Hat

Jewelry/Other

Subject’s Personal Characteristics:

Smoke:

What:

How Long:

Drink:

What:

How Long:

Other Drugs:

What:

How Long:

Physical Fitness Level:

Sports or Hobbies:

Food Preferences: Religious Faith:

Other Information:


Subject’s Family Tree Spouse:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:


Criminal History:

Other Information:

Subject’s Children:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:


Criminal History:

Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:


Criminal History:

Other Information:

(List other children on back of page)


Former Spouse(s):

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:


Criminal History:

Other Information:

Mother:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:

Occupation/Employer Biological/Step/or Adoptive:

Living or Deceased:

Criminal History:

Other Information:

Father:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:

Occupation/Employer


Living or Deceased:

Criminal History:

Other Information:

Birth Order of Subject: Oldest: Middle: Youngest:


Sisters:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Brothers:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:


Mother’s Side of Family Grandmother:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Grandfather:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Aunts:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:




Other Information:

Uncles:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Father’s Side of Family

Grandmother:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Grandfather:

Name:

DOB:

Age:

Address: Telephone #:


SSN:

DL:

Passport #:



Other Information:

Aunts:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Uncles:

Name:

DOB:

Age:

Address:

Telephone #:

SSN:

DL:

Passport #:



Other Information:

Name:

DOB:

Age:

Address:

Telephone #:

SSN: DL: Passport #:




Other Information:

Subject’s Friends/Acquaintances

Name:

DOB:

Age:

Race:

Address:

Telephone #:

SSN:

DL:

Passport #:

Other Information:

Name:

DOB:

Age:

Race:

Address:

Telephone #:

SSN:

DL:

Passport #:

Other Information:

Name:

DOB:

Age:

Race:

Address:

Telephone #:

SSN:

DL:

Passport #:

Other Information:

Name:

DOB:

Age:

Race:

Address:

Telephone #:

SSN:

DL:

Passport #:

Other Information:


Case # BVCART NEIGHBORHOOD CANVASS

Address:

1st Attempt:

Date: Time:

2nd Attempt:

Date: Time:

3rd Attempt:

Date: Time:

AUTHORS:

Interviewing Officer:

Agency:


Agency:

VEHICLE DESCRIPTIONS AND REGISTRATION INFORMATION PRESENT AT LOCATION:

License # and State Color/Make/Model/Year Owner of Vehicle

IS THE VICTIM’S HOME VISIBLE FROM THIS LOCATION? Yes No

IS THE ABDUCTION SITE VISIBLE FROM THIS LOCATION? Yes No

CONTACT INFORMATION:

Full Name (Request Positive ID):

Sex:

Male Female

Race:

DOB:

DL # and State:

SSN:

Home Phone: Cell Phone:

Work Phone: Other Phone(s):

Comments:


1. NAMES OF ALL OCCUPANTS WHO RESIDE AT THIS HOME/LOCATION?

Name Race Sex Age/DOB Interviewed

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No

(Please attach names of additional occupants to back of form)

2. NAMES OF ALL OCCUPANTS AND VISITORS AT THIS HOME/LOCATION AT THE

TIME OF THE INCIDENT?


Male Female

Yes No

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No


3. DO YOU KNOW THE FAMILY AND SPECIFICALLY THE VICTIM,

___________________________? IF YES, PROVIDE DETAILS. IF NO, PLEASE SKIP

TO QUESTION 6.

Yes No

4. TELL ME EVERYTHING YOU KNOW ABOUT THE VICTIM AND HIS/HER FAMILY. DO YOU KNOW WHO THE VICTIM IS FRIENDS WITH?


5. ARE YOU AWARE OF ANY PERSON (S) WHO WOULD WISH TO HARM THE VICTIM

AND HIS/HER FAMILY? IF SO, PLEASE PROVIDE DETAILS.

Yes No

6. WERE YOU HOME ON THE DAY OF THE INCIDENT? Yes No

7. WHAT ACTIVITY DID YOU SEE OR HEAR AT OR NEAR THE VICTIM’S HOME?

8. DO YOU HAVE A DOG? DID IT BARK? AT WHAT TIME?

9. WHAT DID YOU OBSERVE ON THAT DAY?

10. WHAT IS THE USUAL DAILY ACTIVITY IN THIS AREA (DAY AND NIGHT)?

11. WHAT HAVE YOU NOTICED IN THE PAST TWO MONTHS THAT IS SUSPICIOUS OR

UNUSUAL?

12. WHAT DELIVERY PEOPLE COME TO THIS AREA? SOLICITORS?


13. HAS ANY CONSTRUCTION ACTIVITY OCCURRED IN THE VICINITY IN RECENT

MONTHS? IF SO, WHAT LOCATION?

Yes No

14. HAS THERE BEEN ANY NEIGHBORHOOD EVENTS SUCH AS GARAGE SALES,

PARTIES OR OTHER UNUSUAL EVENTS IN RECENT WEEKS?

Yes No

Activities: Garage Sales/Estate Sales Parties/BBQs

Carnivals/Fairs/Parades People Moving In Out

Open Houses Flea Markets/Farmers Markets Social Group Meetings

Sport Leagues/Games Other

Details:

15. DESCRIBE THE NORMAL VEHICLE AND PEDESTRIAN TRAFFIC IN THIS AREA

DURING THE TIME OF THE INCIDENT?

16. WHAT VEHICLES WERE PRESENT IN THE AREA AROUND THE TIME OF THE INCIDENT?


17. DID YOU OBSERVE ANY VEHICLES NOT NORMALLY IN THE AREA?

Yes No



18. WHAT PERSON (S) WERE IN THE NEIGHBORHOOD AROUND THE TIME OF THE INCIDENT?

Name/Description/Title Sex Description

Male Female

Male

Female

Male Female

19. DID YOU OBSERVE ANY PERSON (S) NOT USUALLY IN THE AREA?

Yes No


Male Female

Male Female

Male

Female

20. WHO IS USUALLY ENTERING OR LEAVING THE AREA AROUND THE TIME OF THE INCIDENT?


Male Female

Male

Female

Male Female

21. HAVE ANY NEIGHBORS RECENTLY MOVED FROM, OR HAVE NOT BEEN SEEN, IN

THE AREA? IF YES, WHO?

Yes No


22. A. DOES YOUR HOME HAVE ANY EXTERIOR SURVEILLANCE SYSTEM?

Yes No

B. ARE YOU AWARE IF YOUR NEIGHBORS HAVE VIDEO OR CAMERA SURVEILLANCE?

Yes No

Name Address

23. ARE YOU AWARE OF ANYONE WHO MAY HAVE INFORMATION OR EVIDENCE RELATING TO THIS INCIDENT? IF SO, PLEASE PROVIDE DETAILS.

Yes No

24. WHAT OTHER INFORMATION ABOUT THIS INCIDENT DO YOU HAVE THAT YOU FEEL IS IMPORTANT TO THIS INVESTIGATION?

Yes No

25. HAS ANYONE AT THIS RESIDENCE BEEN ARRESTED OR ARE WANTED?

Yes No

26. DO YOU KNOW IF ANY OF YOUR NEIGHBORS HAVE BEEN ARRESTED OR ARE

WANTED?

Yes No


27. ARE THERE ANY SEX OFFENDERS IN THE AREA OR ANYONE WHO YOU HAVE REASON TO BELIEVE IS A SEX OFFENDER WHO HAS NOT REGISTERED?

Yes No

28. IS THERE ANYTHING ELSE YOU WISH TO TELL US?

Yes No

29. IF APPROPRIATE, OBTAIN CONSENT TO SEARCH THE RESIDENCE, VEHICLES,

STORAGE AREAS. (IF CONSENT OBTAINED, ATTACH CONSENT TO SEARCH FORMS

TO INTERVIEW SHEET)

Consent To Search Obtained:

Yes No

Name of Person Who Consented:

Areas Searched:

House

Garage/Carport Cars/Trucks Sheds/Outbuildings

Boats Trailers/RVs

Other _________________________

Details:


Case # BVCART BUSINESS CANVASS

Address:

1st Attempt:

Date: Time:

2nd Attempt:

Date: Time:

3rd Attempt:

Date: Time:

AUTHORS:


Agency:


Agency:







Position:

Sex:

Male Female

Race:

DOB:

DL # and State:

SSN:



Comments:


8. NAMES OF ALL EMPLOYEES WHO WORK AT THIS LOCATION?


Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No


9. NAMES OF ALL EMPLOYEES AT THIS LOCATION AT THE TIME OF THE INCIDENT?


Male Female

Yes No

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No

Male

Female Yes

No (Please attach names of additional occupants to back of form)


10. DO YOU KNOW THE FAMILY AND SPECIFICALLY THE VICTIM,

___________________________? IF YES, PROVIDE DETAILS. IF NO, PLEASE SKIP

TO QUESTION 6.

Yes No

11. TELL ME EVERYTHING YOU KNOW ABOUT THE VICTIM AND HIS/HER FAMILY. DO YOU KNOW WHO THE VICTIM IS FRIENDS WITH? IF YES, PLEASE PROVIDE DETAILS.

Yes No

12. ARE YOU AWARE OF ANY PERSON (S) WHO WOULD WISH TO HARM THE VICTIM

AND HIS/HER FAMILY? IF SO, PLEASE PROVIDE DETAILS.

Yes No

13. WERE YOU WORKING AT THIS LOCATION THE DAY OF THE INCIDENT?

Yes No

18. WHAT DID YOU OBSERVE ON THAT DAY?

14. WHAT ACTIVITY DID YOU SEE OR HEAR AROUND THE TIME OF THE ABDUCTION?

19. WHAT IS THE USUAL DAILY ACTIVITY IN THIS AREA (DAY AND NIGHT)?


20. WHAT HAVE YOU NOTICED IN THE PAST TWO MONTHS THAT IS SUSPICIOUS

PEOPLE OR ANYTHING UNUSUAL?

21. WHAT DELIVERY PEOPLE COME TO THIS AREA?

22. HAS ANY CONSTRUCTION ACTIVITY OCCURRED IN THE VICINITY IN RECENT

MONTHS? IF SO, WHAT LOCATION?

Yes No

23. DESCRIBE THE NORMAL VEHICLE AND PEDESTRIAN TRAFFIC IN THIS AREA

DURING THE TIME OF THE INCIDENT?

24. WHAT VEHICLES WERE PRESENT IN THE AREA AROUND THE TIME OF THE INCIDENT?



25. DID YOU OBSERVE ANY VEHICLES NOT NORMALLY IN THE AREA?

Yes No


29. WHAT PERSON (S) WERE AT THIS LOCATION AROUND THE TIME OF THE

INCIDENT?


Male

Female

Male Female

Male

Female

30. DID YOU OBSERVE ANY PERSON (S) NOT USUALLY IN THE AREA?

Yes No


Male Female

Male

Female

31. WHO IS USUALLY ENTERING OR LEAVING THE AREA AROUND THE TIME OF THE

INCIDENT?


Male

Female

Male Female

Male

Female


32. HAVE ANY BUSINESS OWNERS RECENTLY MOVED FROM, OR HAVE NOT BEEN

SEEN, IN THE AREA? IF YES, WHO?

Yes No

33. A. DOES YOUR BUSINESS HAVE A SURVEILLANCE SYSTEM?

Yes No

B. ARE YOU AWARE IF NEIGHBORING BUSINESSES HAVE VIDEO OR CAMERA

SURVEILLANCE?

Yes No

Name Address

34. ARE YOU AWARE OF ANYONE WHO MAY HAVE INFORMATION OR EVIDENCE RELATING TO THIS INCIDENT? IF SO, PLEASE PROVIDE DETAILS.

Yes No

35. WHAT OTHER INFORMATION ABOUT THIS INCIDENT DO YOU HAVE THAT YOU

FEEL IS IMPORTANT TO THIS INVESTIGATION?

Yes No

36. HAS ANYONE AT THIS BUSINESS BEEN ARRESTED OR ARE WANTED?

Yes No


37. DO YOU KNOW IF ANY OF YOUR PAST EMPLOYEES OR ANYONE FROM

NEIGHBORING BUSINESS THAT HAVE BEEN ARRESTED OR ARE WANTED?

Yes No

38. IS THERE ANYTHING ELSE YOU WISH TO TELL US?

Yes No

28. IF APPROPRIATE, OBTAIN CONSENT TO SEARCH THE BUSINESS, VEHICLES,

STORAGE AREAS. (IF CONSENT OBTAINED, ATTACH CONSENT TO SEARCH FORMS

TO INTERVIEW SHEET)


Yes No


Areas Searched:

House Garage/Carport

Cars/Trucks Sheds/Outbuildings Boats

Trailers/RVs Other _________________________

Details:


Case # BVCART SEX OFFENDER CANVASS

Address:

1st Attempt:

Date: Time:

2nd Attempt:

Date: Time:

3rd Attempt:

Date: Time:

AUTHORS:


Agency:


Agency:







Sex:

Male Female

Race:

DOB:

DL # and State:

SSN:



Comments:


1. A. WHAT HAVE YOU BEEN ARRESTED FOR?

B. WHAT ARE THE CIRCUMSTANCES INVOLVING YOUR ARREST(S)?

2. A. ARE YOU CURRENTLY ON PROBATION? YES NO

B. WHO IS YOUR PROBATION OFFICER? PLEASE PROVIDE CONTACT INFO.

C. WHAT ARE YOU ON PROBATION FOR?

D. WHAT ARE THE CONDITIONS OF YOUR PROBATION?

3. A. HAVE YOU EVER BEEN ON PROBATION? IF YES, WHEN? YES NO

B. WHO WAS YOUR PROBATION OFFICER? PLEASE PROVIDE CONTACT INFO.

4. A. ARE YOU CURRENTLY IN SEX OFFENDER THERAPY? YES NO

B. WHO IS YOUR THERAPIST? PLEASE PROVIDE CONTACT INFO.


C. WHAT NIGHT ARE YOUR MEETINGS?

D. ARE YOU ON ANY MEDICATIONS?

5. A. ARE YOU CURRENTLY TAKING POLYGRAPH EXAMS? YES NO

B. WHO IS THE POLYGRAPH EXAMINER?

6. HAVE YOU HAD ANY CONTACT WITH PREVIOUS VICTIMS AFTER YOU WERE

CONVICTED? IF YES, PROVIDE DETAILS? YES NO

7. A. WHERE ARE YOU EMPLOYED?

B. HOW LONG HAVE YOU BEEN EMPLOYED THERE?

C. DO YOU TRAVEL FOR YOUR EMPLOYMENT? IF YES, WHERE?

YES NO

8. WHAT DO YOU DO WHEN YOU ARE NOT WORKING (HOBBIES, ETC.)?

9. A. DO YOU OWN A COMPUTER? YES NO

B. WHO IS YOUR INTERNET PROVIDER?


C. WHAT ARE YOUR EMAIL ADDRESSES?

D. WHAT ARE YOUR SCREEN NAMES?

E. DO YOU HAVE A WEBSITE OR WEB BLOG? YES NO

IF YES, PLEASE PROVIDE DETAILS.

F. DO YOU HAVE WEB CAMS, DIGITAL CAMERAS, OR VIDEO CAMERAS? IF YES, PLEASE PROVIDE DETAILS. YES NO

G. DO YOU POSSESS ANY CHILD PORNOGRAPHY? YES NO

10. A. DO YOU OWN ANY OTHER PROPERTY? IF YES, WHERE? YES NO

B. DO YOU RENT ANY OTHER PROPERTY SUCH AS STORAGE UNITS, ETC?

IF YES, WHERE? YES NO

11. DO YOU OWN A BOAT? IF YES, WHAT KIND AND WHERE? YES NO


12. DO YOU OWN ANY OTHER VEHICLES OR HAVE ACCESS TO ANY OTHER

VEHICLES? IF, YES PROVIDE DETAILS. YES NO


13. WHAT PLACES DO YOU VISIT ON VACATION, ETC?

14. WHO LIVES WITH YOU?


Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No


15. DO YOU HAVE ANY RELATIVES OR FRIENDS IN THE AREA?


Male

Female Yes

No

Male Female

Yes No

Male

Female Yes

No

Male Female

Yes No

Male Female

Yes No

(Please attach names of additional friends/family to back of form)


16. DO YOU KNOW THE VICTIM ___________ OR THE _________ FAMILY? IF YES,

PLEASE PROVIDE DETAILS. YES NO

17. A. WHERE WERE YOU AT THE TIME OF THE CHILD’S DISAPPEARANCE? PLEASE PROVIDE DETAILS.

B. DO YOU HAVE AN ALIBI WITNESS? IF YES, PLEASE PROVIDE DETAILS.

YES NO


Interviewed:

Yes No

Sex:

Male Female

Race:

DOB:

Address:

DL # and State:

SSN:


(Please attach names of additional witnesses to back of form)

18. HAVE YOU KEPT YOUR SEX OFFENDER REGISTRY CURRENT? YES NO


19. IF APPROPRIATE, OBTAIN CONSENT TO SEARCH THE RESIDENCE, VEHICLES,

AND STORAGE AREAS. (IF CONSENT OBTAINED, ATTACH CONSENT TO SEARCH

FORMS TO INTERVIEW SHEET)


Yes No


Areas Searched:

House Sheds/Outbuildings Boats Garage/Carport

Trailers/RVs Cars/Trucks Other _________________________

Details:


Case # BVCART ROADSIDE CANVASS

LOCATION OF CONTACT:

AUTHOR:


Agency:

Telephone #:

Date:

Time:

DETERMINE IF THERE IS VIDEO SURVEILLANCE OF THE VICINITY. IF YES, LOCATION:

Yes No LOCATION: ________________________________________

1. VEHICLE REGISTRATION (STATE, TAG NUMBER, VIN AND OWNER):

State:

Tag #:

VIN:

Owner:

2. VEHICLE DESCRIPTION (MAKE, MODEL, YEAR, COLOR)

Make:

Model:

Year:

Color:

3. COMPLETE IDENTIFICATION OF ALL VEHICLE OCCUPANTS:

Full Name:

DL # and State:

Sex: Male Female

Race:

DOB:

SSN:

Full Name:

DL # and State:

Sex: Male Female

Race:

DOB:

SSN:

Full Name:

DL # and State:

Sex: Male

Female

Race:

DOB:

SSN:

VEHICLE OCCUPANTS (CONTINUED)

Full Name:

DL # and State:


Sex: Male Female

Race:

DOB:

SSN:

Full Name:

DL # and State:

Sex: Male Female

Race:

DOB:

SSN:

Full Name:

DL # and State:

Sex: Male Female

Race:

DOB:

SSN:

4. HOW OFTEN DO THEY TRAVEL THIS ROUTE?

5. DID THEY TRAVEL THIS ROUTE ON THE DAY OF THE INCIDENT?

Yes No

6. A. WHAT TIME DID THEY TRAVEL THIS ROUTE?

B. WHAT VEHICLE?

State:

Tag #:

Owner:

Make:

Model:

Year:

Color:

7. WHAT DID THEY OBSERVE?

8. WHAT TIME DID THEY MAKE THE OBSERVATIONS? HOW DID THEY ESTABLISH

THIS TIME?

9. WHAT OTHER VEHICLES WERE IN THE AREA?

State:

Tag #:

Owner:

Make:

Model:

Year:

Color:


State:

Tag #:

Owner:

Make:

Model:

Year:

Color:

State:

Tag #:

Owner:

Make:

Model:

Year:

Color:

State:

Tag #:

Owner:

Make:

Model:

Year:

Color:

10. WHAT PEOPLE WERE OBSERVED IN THE AREA?

11. OTHER INFORMATION THEY CAN PROVIDE:

IF APPROPRIATE, OBTAIN CONSENT TO SEARCH VEHICLE. ATTACH CONSENT

FORM TO THIS CANVASS FORM.


A program of the Amber Alert Network Brazos Valley

www.aanbv.org

VOLUNTEER SIGN UP, INDEMNIFICATION, AND RELEASE AGREEMENT

NAME:______________________________________ RACE:__________ SEX:_________

DATE OF BIRTH:_____________________________ SSN:___________________________

DL/ID #:________________________ ADDRESS:_______________________________________

Have you ever been convicted of a crime (other than traffic citations)? Y N

If Yes, please

describe:____________________________________________________________________________

____________________________________________________________________________________

Have you been convicted of a felony? Y N Are you a registered sex offender? Y N

Are you or have you ever been subject to a protective order? Y N Is it a current order? Y N

As consideration for BVCART allowing me to serve as a Volunteer, I hereby state and agree that I will:

Rules

1. Stay in assigned area with assigned Team Leader. 2. Do not undertake any activity without Team Leader direction. 3. Do not touch, move, or disturb any item you find that you believe to be evidence.

4. Notify Team Leader of any item you locate you believe to be evidence. 5. Wear issued BVCART Identification Apparel at all times when providing volunteer service.

6. Attend safety and after action de-briefings as requested by Team Leader. 7. Do not confront anyone you believe to be a suspect. 8. Follow all directions given by Team Leader or Law Enforcement personnel.

9. Any volunteer can be asked to leave area and cease activity at any time. 10. Allow a criminal background check to be performed on myself and submit a copy of my photo ID.

http://www.aanbv.org/


Indemnification and Release

I am being allowed to perform service voluntarily. I voluntarily and knowingly execute this release and indemnification with the express intention of effecting the extinguishment of any and all claims against BVCART, it’s participating agencies, and the requesting jurisdiction, their departments, officers, employees, agents, successors, assigns, sponsors and volunteers. Being over the age of 18 years and being of sound mind, I hereby request that BVCART permit and allow me to work as avolunteer.

I am not an employee, I will perform work as a Volunteer without pay and with no expectation of pay or any other benefits from BVCART.

I with the intention of binding myself, my heirs, executors, administrators, and assigns, do hereby

expressly release and discharge, all claims, demands, actions, judgments, and executions, which I ever had, or now have or may have, or which my heirs, executors, administrators, or assigns may have, or claim to

have, against the BVCART, it’s participating agencies, and the requesting jurisdiction and its departments,

its agents, officers, servants, successors, assigns, sponsors, volunteers, or employees, created by, or arising

out of personal injuries, known or unknown, and injuries to property, real or personal, caused by or

arising out of, that sequence of events which occur from the agreement as herein designated above, or

which may arise directly or indirectly from the performance of or created by or arising out of my volunteer

service during times of this indemnity agreement. I hereby pe rsonally accept and assume all risk and

responsibility for any harm, injury, or damage, to myself or my property and while performing activities for my Volunteer participation.

I shall fully defend, protect, indemnify, and hold harmless the BVCART, it’s participating agencies,

and the requesting jurisdiction, and its departments, agents, officers, servants, employees, successors,

assigns, sponsors, or volunteers from and against each and every claim, demand, or cause of action and any

and all liability, damages, obligations, judgments, losses, fines, penalties, costs, fees, and expenses incurred

in defense of the BVCART, it’s participating agencies, and the requesting jurisdiction, and its departments, agents, officers, servants, or employees, including, without limitation, personal injuries and death in

connection therewith which may be made or asserted by myself, my agents, my successors, my assigns, or

any third parties on account of, arising out of, or in any way incidental to or in connection with the

performance of this agreement and from my volunteer service participation.

I agree to indemnify and hold harmless the BVCART, it’s participating agencies, and the

requesting jurisdiction, and its departments, officers, agents, servants, employees, successo rs, assigns, sponsors, or volunteers from any liabilities or damages I may suffer as a result of claims, demands, costs, or

judgments against the City or, its departments, its officers, agents, servants, or employees, created by, or

arising out of the agreement herein designated above and from my volunteer service participation

including, but not limited to, claims and damages arising in whole or in part from the negligence of the

BVCART, it’s participating agencies, and the requesting jurisdiction or the parties to this agreement. It is

understood and agreed that the indemnity provided for in this section is an indemnity extended by the

volunteer service participant to indemnify and protect the BVCART, it’s participating agencies, and the

requesting jurisdiction and or their departments, agents, officers, servants, or employees from the consequences of the negligence of the BVCART, it’s participating agencies, and the requesting jurisdiction

and its departments, agents, officers, servants, or employees, whe ther that negligence is the sole or

contributing cause of the resultant injury, death, or damage.

_____________________________________ _____________________________________ Signature BVCART Representative Signature _____________________________________

Date

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