briefing on industrial training (jun-aug 2014) it 2014 jun briefing slides.pdf · menjalani latihan...

Briefing on Industrial

Training (Jun-Aug 2014)

Faculty of Science

Dr. Sit Nam Weng

Deputy Dean (SD&IT)

Date: 9 April 2014 (Wednesday)

Time: 1.00 p.m.-2.00 p.m.

Venue: D121

Faculty of Science, UTAR

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Dasar Latihan Industri IPT

© Kementerian Pengajian Tinggi 2010

formulated by MOE

and published in 2010

to gain practical

experience through

working environment

to increase the

marketability of

graduands

Downloadable from

faculty’s IT webpage


3


Tempoh Latihan Industri

…... Dicadangkan supaya tempoh terkumpul bagi latihan

industri tidak kurang daripada tiga (3) bulan atau

tempoh yang ditetapkan oleh mana-mana badan

profesional yang mempunyai kuasa menganugerah

akreditasi.

(page 19)


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Cuti

Pelajar tidak dibenarkan mengambil cuti sewaktu

menjalani latihan industri kecuali dengan kelulusan

organisasi yang berkaitan.

Pelajar yang tidak dapat menghadiri latihan industri

bagi tempoh lebih daripada enam (6) hari kerana

kecemasan atau cuti sakit disifatkan sebagai tidak

memenuhi syarat dan perlu mengulang program

latihan industri sepenuhnya.

(page 34)


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Faculty website: www.utar.edu.my/fs/

http://www.utar.edu.my/fs/


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IT info at faculty website


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UTAR Industrial Training Manual

Downloadable from

the faculty’s IT

webpage for

reference

latest version


8

Industrial Training

• a 6-credit course, requirements for graduation

• Pre-requisites:

Earned at least 44 credit hours,

CGPA of 2.00 or above, and

GPA of 2.00 or above

The above pre-requisites shall apply to the

students upon the pre-registration of internship

(one trimester before internship trimester).


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Objectives of IT

To provide an opportunity for students to discover,

learn about, and familiarise with the industry of their

discipline, and with organisations within the industry.

Students will acquire interpersonal skills through

meeting with professionals in their field of study.

To provide an opportunity for students to observe

real-life practices and implementation of theoretical

lessons and principles.

Students will acquire practical skills and experience

working on projects and alongside industry experts.


10

Objectives of IT

To provide the opportunity for the industry to identify

potential employees from among the industrial

trainees and to feedback comments on the

programme.

Students will benefit from coursework tailored to meet

training expectations of the industry.

To ensure coursework and training programmes

satisfy the expectations of the industry, and ensure

the programmes are relevant and up to date.


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Objectives of IT

Overall, students will gain experience in the following:

Organisational skills and professional awareness

Ability to work under supervision and directions

Efficiently completing tasks, fostering good

relationship with seniors and subordinates

Communication skills and contribution to company


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Rules for Placement

• Only one job placement per student.

• NO changing nor SWAPPING of jobs upon

CONFIRMED placement without obtaining

approval from Faculty.

• NO job hopping. If a student wants to leave his/her

current placement, he/she must provide

justification to the Faculty and his/her company,

and receive the approval from the faculty before

he/she can leave his/her current placement.


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• No working at close relative’s company. All

students are required to declare in the form in

order to avoid conflict of interest.

• All placements must be for full time work.

Rules for Placement


14

All students on Industrial Attachment must abide by

the following:

• the laws of Malaysia and/or the laws of the

designated country of your industrial training

• the University’s Student Code of Conduct govern

your conduct during the industrial training period

• the terms of your employment contract with the

company

• the Universities Act

Code of Conduct


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• Maintain confidentiality of all work material.

• Dress professionally and be well groomed.

• Be polite and respectful.

• Be sensitive and courteous to all your colleagues

and clients.

• Become acquainted with your colleagues from

various departments and be appreciative of the

services they provide.

General Behaviour


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1. Show enthusiasm in the work assigned to you.

2. Give top priority in time, attention, and

preparation to the work assigned by the

company.

3. Be punctual for work. Adhere to the working

hours and working days as stated in the offer

letter and be willing to put in extra work hours if

requested by your company.

Working Attitude and Behaviour


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4. Do not be absent from work unless you are sick

and you have obtained the medical certificate

from the doctor. Inform your company supervisor

or manager in the event of an unavoidable

tardiness or absence as soon as possible and

provide the medical certificate to your company

when you return to work.

5. Become acquainted with the various learning

materials and resources available for your work.

6. Prepare thoroughly and carefully before you

meet your colleagues/superior/clients.



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7. Always have the initiative to explore solutions for

the work assigned to you. Clarify your doubts on

the assigned work with your colleagues or

company supervisor after you have put in your

best effort. Take note on any advice given to you

in your log book so that you do not need to ask

your colleagues or company supervisor again in

the future.

8. Carry out your assigned duties and

responsibilities responsibly and professionally.



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Safety Precaution

Students are extremely required to observe “SAFETY

FIRST” in all compliance of the assignments at the IT

company.

Female students are highly encouraged to take extra

precaution and extra reasonable care for themselves

to make sure for safer environment.

Seek assistance if you encounter any problem relating

to your training (e.g. conduct of staff in the company,

sickness or accident occurs during the industrial

training period that requires intensive medical care) &

communicate directly as soon as possible with

company supervisor & university supervisor.


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All students are required to obtain approval from

on-site supervisor before on leave.

Students must also inform UTAR supervisor via

e-mail.

Leave Application


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Insurance Coverage

Insurance Document 2014 part 1

Insurance Document 2014 part 2

Downloadable from

faculty IT webpage

IT_Group Personal Accident_2011.pdf

http://www.utar.edu.my/fs/file/Insurance_Document_2013_part1.pdf











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Indemnity Letters

Appendix 1 Downloadable from


Fill in after confirmation of placement

One set (two copies: one for student & one for

parents/guardian)

Sign in two sets:

one set submit to FGO (Ms. Foo) latest by

15 May 2014 (Thu)

another set pass to the company on the first

day of IT

Appendix 2


FSc IT 2011 Indemnity Letter (student).doc


FSc IT 2011 Indemnity Letter (parents guardian).doc


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Registration & Fee

Registration for IT subject will be done manually by

FGO during first week of next trimester.

Finance bill will be issued on 3rd week of next

trimester.

Pay your fee latest by 4th week of next trimester.


24


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Important Contact Particulars

Form

Fill up this form when IT starts (softcopy)

Email to your university supervisor within first week

of IT (latest by 24 Jan 2014)

Submit a copy to your company supervisor

Students must update the Faculty and the

company upon any changes of the contact

particulars as soon as possible.

Appendix 3 Also downloadable from



Important Contact Particulars Form.doc


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Assessment

Work Performance Appraisal (Graded by

placement site supervisor) 30%

Presentation and Attachment Report (Graded

by the university course supervisor) 60%

Oral Presentation (Graded by the university

course supervisor and a moderator) 10%

Total 100%

Final grading pass or fail


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Biweekly Reports

Submit a biweekly report (every two weeks) to your

university supervisor AND company supervisor via

email

Describe the tasks assigned/works that have been

done for the past two weeks – free format

Compile all the six biweekly reports & put into your

final report


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Final Report

Constitutes 60% of overall assessment

Contains the following sections:

1. Introduction

• introduction to industrial training experience and

company background

2. Work-based Learning Experience

• overall description of tasks completed &

experience gained during industrial training


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Final Report

3. Knowledge & Skills Applied & Gained

• biweekly reports 1, 2, 3, 4, 5 & 6

4. Conclusion

• description of how learning experience at work

relates to personal interest/ambition and

preparation for career; personal shortcomings

and personal development


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Final Report

Assessment on final report also includes:

• Correct use of English language

• References are listed using Harvard citation style.

• References are cited in content or body of report.

• Report is clearly structured with sections and

headings.

• Report is submitted on time.


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Final Report

• Must submit to your university supervisor in CD

form

• Prepare your report in Words document format or

pdf format

• Single file or multiple files with clear labeling

• Label clearly on the CD with your name, ID,

programme & a heading “Industrial Training Jun

2014”.

Submit the final report to your university

supervisor latest by 5 September 2014.


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Company Appraisal

Assessed by company supervisor upon completion

or near completion of your IT

Assess on four components:

(i) Interpersonal & Soft Skills

(ii) Attitude

(iii) General knowledge

(iv) Contribution to the company

Constitutes 30% of overall assessment, students

without company appraisal form 0%


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Company Appraisal

Download the appraisal form from FSc IT webpage

(Appendix 4)

(http://www.utar.edu.my/fs/index.jsp?fcatid=181&fc

ontentid=925)

Pass the form to your company supervisor for

evaluation.

Bring it back in a sealed envelope to your

university supervisor latest by 5 September 2014.

http://www.utar.edu.my/fs/index.jsp?fcatid=181&fcontentid=925

http://www.utar.edu.my/fs/index.jsp?fcatid=181&fcontentid=925


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Oral Presentation

Consituttes 10% of overall assessment

Scheduled on 5 September 2014 (Fri)

10 minutes presentation + 5 minutes Q&A

Assessment on:

(a) Presenter’s general preparation

(b) Power-point presentation

(c) Presentation content

(d) Presentation question and answer session


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Checklist – Before IT

Submit offer letter to Deputy Dean

Submit signed indemnity letter to FGO

Bring the following documents on the 1st day of IT

offer letter

original verification letter

signed indemnity letter (one set)

other documents as required by the company

(eg. student ID card, photo etc)


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Checklist – During IT

1st week – send ”Important Contact Particulars

Form” to your university supervisor and compnay

supervisor

3rd & 4th week – pay fee for IT subject

Every 2 weeks – send biweekly report to your

university supervisor and company supervisor


37

Checklist – After IT

Prepare for oral presentation

Submit the following documents to your university

supervisor

final report

company appraisal form


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Questions ?

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