Faculty of Business and Faculty of Business and

FinanceFinance

Briefing on Industrial Briefing on Industrial

TrainingTraining

Submission of Relevant Submission of Relevant

Documents Documents -- 22

Briefing AgendaBriefing Agenda

�� Industrial training coordinatorsIndustrial training coordinators

�� Action Plan (Student)Action Plan (Student)

�� Application to Internship CompanyApplication to Internship Company

�� Submission of Relevant Documents to FBFSubmission of Relevant Documents to FBF

�� UTAR Insurance UTAR Insurance --

�� Other Additional Insurance (If any)Other Additional Insurance (If any)

�� Revised on StudentRevised on Student’’s handbook and letter of s handbook and letter of IndemnityIndemnity-- company (Read Carefully)company (Read Carefully)

�� Student misconduct and poor behavior during Student misconduct and poor behavior during internshipinternship

�� Still no placement, need to inform us quickly so that Still no placement, need to inform us quickly so that faculty can place you into the companyfaculty can place you into the company

�� GeneralGeneral

ITPCs

Mr. Mior Ahmad Jafri bin Md

Sabri

Bachelor of Business Administration

(Hons) Banking and Finance

Mr. Mior Ahmad Jafri bin Md

Sabri

Bachelor of Finance (Hons)Finance

Mr. Lee Eng HengBachelor of Marketing (Hons)Marketing

Mr. Chong Chee KeongBachelor of Economics (Hons)

Financial Economics

Economics

Ms. Lee Jing WengBachelor of Business Administration

(Hons) Entrepreneurship

Entrepreneurship

Mr Ramesh Kumar a/l

Moona Haji Mohamed @

Rajoo

Bachelor of Business Administration

(Hons)

Business

Mr Fong Choong Ee (M)

Ms Ching Suet Ling (B)

Bachelor of Commerce (Hons)

Accounting

Commerce and

Accountancy

Industrial Training

Programme coordinator

(ITPC)

ProgrammeDepartments

Faculty of Business and Finance

Industrial Training Action Plan (Student) for Oct Trimester (short trimester)

UNIT CODE

UNIT TITLE

FACULTY

COURSE

Action By Received / Attended By Week

Deputy Dean Industrial Training Students week 2 of May trimester

Industrial Training Students FGO (Industrial Training) week 4 - week 13 of May trimester

Deputy Dean Industrial Training Students week 6 of May trimester

Deputy Dean Industrial Training Students week 10 of May trimester

Deputy Dean Industrial Training Students week 16 of May trimester

FGO (Industrial Training) Industrial Training Students week 17 of May trimester

Industrial Training StudentsInternships Company

1st oct - 31st Dec / Week1 Oct trimester -

Beginning of Week 1 Jan trimester

Industrial Training StudentsAcademic Supervisor

End of each Month (Oct, Nov, Dec)

Visitation Supervisor

Company Supervisor &

Industrial Training Students week 4 - week 8 of Oct trimester

FGO (Industrial Training) Industrial Training Students Week 7 of Oct trimester

Industrial Training Students /

Academic SupervisorAcademic Supervisor

week 12 of Oct trimester Industrial Training Students /

Academic Supervisor Academic Supervisorweek 1 of Jan trimester (Subsequent

Year)

UBAF3376 / UBMM3376 / UBFF3376

Industrial Training (BAC / BBA / BMK / BEN / BFE / BFN / BBF)

FACULTY OF BUSINESS AND FINANCE

BAC / BBA / BMK / BEN / BFE / BFN / BBF

Industrial training presentation and submission of Final

Report for normal internshipIndustrial training presentation and submission of Final

Report for late internship

Action Required

1st students' industrial training briefing

Receiving / Submission of companies' Internship offer letter

& Students' indemnity letters and issuance of acceptance

letter

2nd students' industrial training briefingInternship Placement

Period

Monthly Industrial Training Report To Academic

Supervisors

Presentation and

Submission

3rd students' industrial training briefing

4th students' industrial training briefing

Release of academic / Visitation supervisors list

Industrial training period for normal late internship

Internship Period

Presentation Schedule Release

Visitation period

Application to Company� Sample Application letters in Industrial training Manual

� Internship Offer Form – download from Faculty website at industrial training section http://www.utar.edu.my/fbf/index.jsp?fcatid=197&fcontentid=2226

� Internship offer letter

� Take note of minimum information in Company’s Internship offer letter .

� Ex internship’s companies list has been posted on Faculty Notice board, faculty web. – please check and apply.

� If you has sent your application to multiple companies, and you accepted offer from one of these companies, make sure you send rejection letter to all companies that you have apply to turn down/reject their offer. � Sample of rejection letter is given in industrial training manual. After drafting the rejection letter, please give to your coordinators to check before sending.

Requisition of supporting letterRequisition of supporting letter

Obtain application form from Faculty Website

Complete form and submit to Industrial training Programme Coordinator (ITPC) for

approval.

Submit the ITPC’sapproved form to Faculty Office For further process

Come back to Faculty Office in 2 working days (Subject to trimester)

later or time and day given by FGO for obtaining the application outcome

Requisition of approval of internship Requisition of approval of internship

offeredoffered

receive offer letter from company

submit offer

letter to Industrial training Programme Coordinator (ITPC) for approval.

Come back to Faculty Office in 3 working days (Subject to trimester) later or time and date inform by FGO for the

offer letter’s approval outcome

submit Indemnity letters to FGO.

Sample Supporting Letter / Offer

Letter / Internship form

� Supporting Letter

� Minimum information on offer letter

� Internship form

�� 1 copy of Letter (with Checklist) for submission of documents.1 copy of Letter (with Checklist) for submission of documents.

�� Acknowledged by coordinatorAcknowledged by coordinator

�� 1 copy of Company1 copy of Company’’s offer letters offer letter

�� 1 copy of Internship Offer form with completed by company.1 copy of Internship Offer form with completed by company.

�� 1 copies of letter of Undertaking and Indemnity for the Universi1 copies of letter of Undertaking and Indemnity for the University given by the ty given by the

studentstudent

�� 1 copies of letter of Undertaking and Indemnity for the Universi1 copies of letter of Undertaking and Indemnity for the University given by the ty given by the

studentstudent’’s parents / guardian.s parents / guardian.

�� 2 copies of letter of Indemnity for the company given by the stu2 copies of letter of Indemnity for the company given by the studentdent

�� Acknowledged by Company (optional)Acknowledged by Company (optional)

�� 2 copies of letter of Indemnity for the Company given by the stu2 copies of letter of Indemnity for the Company given by the studentdent’’s parents / s parents /

guardian.guardian.

�� Acknowledged by Company (optional)Acknowledged by Company (optional)

�� 1 copy of additional insurance coverage of Group Personal Accide1 copy of additional insurance coverage of Group Personal Accident Insurance. nt Insurance.

(If any)(If any)

Documents For Submission to FBFDocuments For Submission to FBF

Revised on StudentRevised on Student’’s handbook and letter of s handbook and letter of

IndemnityIndemnity

� AMENDMENTS ON INDUSTRIAL

TRAINING MANUAL – STUDENT

HANDBOOK, AND IDEMNITY FORMS

� Latest Insurance policy

Student misStudent mis--conduct and poor behavior conduct and poor behavior

during/After internship during/After internship

� Misuse of company properties / resources

� Absence without reason and immediate superior and academic supervisor is not inform

� Not punctual at work

� Improper attire

� Not deliver job that has been assigned on time.

� Poor attitude, blame pushing, reluctant to be initiative in work

� After completing your Internship, you should not disclose any confidential information of your internships’ company.

� Insist of Leave even though company reluctant to approve

� Etc…………………..

Other important points

�� Company List who has taken our interns has been Company List who has taken our interns has been

posted on the notice board.posted on the notice board.

�� Students still cannot find an industrial training Students still cannot find an industrial training

placement, please let us know, so that we can place placement, please let us know, so that we can place

you to the companyyou to the company

�� Still have students donStill have students don’’t read faculty website t read faculty website

announcementannouncement

�� For graduating students, you can read the graduation For graduating students, you can read the graduation

announcement for Jobs as well as the JOB ZONE.announcement for Jobs as well as the JOB ZONE.

General General

�� Relate your working experience with what you have Relate your working experience with what you have studied / realised thus far. You should explore and studied / realised thus far. You should explore and discuss the following:discuss the following:

�� Courses that you attended during the period (if any)Courses that you attended during the period (if any)

�� Analysis of your skills vs. training received (from the Analysis of your skills vs. training received (from the company and from degree courses)company and from degree courses)

�� Constraints that you faced at work / during the periodConstraints that you faced at work / during the period

�� Lessons that you learnedLessons that you learned

�� Suggestions on how you would improve on your Suggestions on how you would improve on your shortcomingsshortcomings

�� Is the duration sufficient? For a meaning experienceIs the duration sufficient? For a meaning experience

�� Interpersonal skillsInterpersonal skills

�� TeamworkTeamwork

�� TeamworkTeamwork

�� Writing skillsWriting skills

�� Technical skillsTechnical skills

�� Business knowledgeBusiness knowledge

�� Other skills and knowledge requirements / necessary Other skills and knowledge requirements / necessary for work or careerfor work or career

�� Specific directions of the company (public Specific directions of the company (public information)information)

�� Work Culture of the company and also of the Work Culture of the company and also of the industryindustry

�� Work Ethics of the company / industryWork Ethics of the company / industry

�� The industry and its marketsThe industry and its markets

�� The industry and its governing operation standards (if The industry and its governing operation standards (if any)any)

�� The industry remuneration standards and The industry remuneration standards and employment conditionsemployment conditions

�� Expectation of the company / industry in general on Expectation of the company / industry in general on employeesemployees

�� Technicalities on the project that you worked on Technicalities on the project that you worked on without breaching any term of agreement with the without breaching any term of agreement with the company.company.

�� Your ambition / career aspiration now Your ambition / career aspiration now –– on on completion of industrial trainingcompletion of industrial training

�� Any information that you consider is useful for this Any information that you consider is useful for this reportreport

Important notes to be taken.

� Resume and application letter writing seminar –

conduct by Ms. Claudia 25 Jul 2012, 12pm –

4pm EDK 1

� Career fair 19-20 Jul 2012 heritage hall

� Tea meeting with president 11 Jul 2012 heritage

hall.

Reminders

Kindly check faculty notice board, faculty web for all activities.

Thank YouThank You