Job Description

Job title Assistant Company SecretaryTeam Legal and GovernanceBandReporting to Deputy Company SecretaryManagement responsibility None

Purpose of the jobTo support the Deputy Company Secretary in providing proactive and effective Company Secretarial support to the Bank’s Group and subsidiary boards and their committees.

Main duties

Board and committee support Managing Group and subsidiary board and committee meeting processes – working with management to

set agenda, briefing management teams on lead times for the delivery of board and committee papers; and ensuring the timely publication of high quality materials to the Bank’s board portal.

Attendance at and minuting certain board and committee meetings, some of which will require occasional travel to the Bank’s Sheffield office.

Developing a close working relationship with Executives, boards, Chairs and committee members and act as first point of contact.

Tracking to completion actions arising from board and committee meetings. Maintaining board and committee records, including papers, minutes and other documentation.

Entity management Statutory compliance – responsible for ensuring the maintenance of statutory records for entities falling

within the remit of the Bank’s Secretariat, and for ensuring the timely submission of statutory filings. Supporting corporate transactions as and when required, including drafting board resolutions and

supporting briefing materials for board members. Assisting in the production and approval of the Annual Report and Accounts.

Corporate Governance Preparing research and first draft briefing materials for the Deputy Company Secretary on proposed

changes to the governance and regulatory landscape. Keeping abreast of approaches to common reporting items by the Bank’s industry peers as these evolve.

Other Liaising with Government stakeholders around governance requirements. Acting as a point of contact with the Secretariat for board members and other stakeholders. Administrative tasks related to the activities of the Secretariat.

Skills, knowledge and experience At least two years’ experience in a similar role within financial services. Experience of interacting with senior Board members. Experience of and enthusiasm for minute taking at a senior level. A solid grasp of the requirements of the Companies Act. A solid understanding of Corporate Governance best practice, and experience of applying this

understanding pragmatically in support of boards and committees within financial services.

Internal and external stakeholders Executive and Non-Executive members of boards Representatives of the Bank’s sole Shareholder, the Secretary of State for the Department of Business,

Energy and Industrial Strategy Group Finance Group Risk and Compliance Business divisions of the Bank

Key competencies/behaviours Adopts a methodical approach with excellent attention to detail Acts at all times with integrity and discretion, with a commitment to doing the right thing, even when no-

one is watching Proactively seeks out opportunities to improve processes and ensure the effective functioning of the

Secretariat Takes responsibility for and ownership of decisions, actions and outcomes An excellent team player Seeks out opportunities to improve and share knowledge and remain abreast of changes in Corporate

Governance best practice, ensuring that services delivered by the Secretariat are best in class. A flexible can-do approach to relevant issues and to act promptly to ensure situations are dealt with

appropriately, effectively and with professionalism.

QualificationsAssociate or Fellow of ICSA: The Governance Institute

Is this a regulated role? No