budget report 2017–2018 t...2017/04/26 · budget report 2017/18 for public display from 2 may to...

Budget Report 2017–2018Draft

CS.6 ATTACHMENT

Budget Report 2017/18 For public display from 2 May to 30 May 2017

Content

Mayor’s Introduction 3

1. Chief Executive Officer’s Summary 4

2. Budget Report Background 9

3. Services, Major Initiatives and Service Performance 12

4. Budgeted Financial and Other Statements 28

5. Rates and Charges 35

6. Analysis of Budgeted Income Statement 40

7. Analysis of Budgeted Balance Sheet 47

8. Analysis of Budgeted Cash Flows 48

9. Analysis of Budgeted Capital Works 49

Appendices

A. Capital Works Program:

A1 Capital Works Program – Asset Types and Funding Sources 53

A2 Summary of Construction Programs 57

B. Additional Information:

B1 Summary of New Initiatives 60

B2 Summary of Financial Reserves 61

B3 Summary of Customer Fees and Charges 63

Glossary 79

On 26 April 2017, Council approved the draft Budget Report for public display from 2 May to 30 May

2017. If you have any comments please submit them in writing before 11am on 30 May 2017. Your

comments should be addressed to John Hausler, Director Corporate Services, Macedon Ranges Shire

Council, P.O. Box 151, KYNETON VIC 3444 and should be emailed to [email protected]

Draft Budget Report 2017/18 for public display and comment until 30 May 2017

Mayor’s Introduction

On behalf of Council I wish to present the Draft 2017/18 Budget for your consideration. This budget aligns with the first year of our Draft Council Plan 2017-2027 (currently also out for

consultation), which identifies key priorities across three themes—liveability, sustainability and

efficiency—and sets out the range of initiatives we will undertake to achieve our priorities. More detail

on our 2017/18 initiatives is provided in the Appendices.

We have included increased spending on new footpaths, bike paths and on maintaining community

facilities. We will also continue to maintain our extensive road network. Increased funding has been

provided for strategic planning, including resources to deliver improvements in the planning application

process and for our work with Department of Environment, Land, Water and Planning to implement the

Macedon Ranges Protection Advisory Committee recommendations.

Money in the draft has been allocated for an arts and culture strategy that will better recognise and

support our talented and varied artistic community, and also assess what assets and finances we have

available to do this. In recognition of the importance of our volunteers, we are proposing to dedicate

$50,000 to identify how we can better support the contribution that volunteers make to life in the

Macedon Ranges.

We continue to fund ways to reduce our environmental impact, such as more solar panels on Council

buildings, and allocating funding for actions that may arise out of Council’s Climate Change Action Plan,

which is also currently on public exhibition.

This draft budget presents one of the many opportunities for you to have your input into our decision

making for the future of the shire. It is available for four weeks, during which time everyone is welcome

to make a written submission. We will consider all submissions and listen to anyone who wishes to be

heard in support of their submission. Based on the submissions, changes may be made to the final

version and if that’s not possible, the comments may influence the development of future projects and

budgets.

On behalf of all Councillors, we look forward to hearing your ideas and suggestions over the next four

weeks.

Cr Jennifer Anderson

Mayor

26 April 2017


1. Chief Executive Officer’s Summary

1.1 Introduction

Council has once again prepared a Budget which responds to the environmental, infrastructure and

social needs of our community. When resources are limited it is essential that those resources are

carefully allocated so Council is able to achieve its objectives and deliver its services. This Budget

achieves that.

Council works closely with the community in relation to improving our overall customer service and the

quality of our day-to-day service delivery including extensive road, bridge and footpath improvements.

We also work in partnership with our community to improve recreational and community amenities and

preserve our natural environment.

We recognise that we are planning for the future wellbeing of our community by our decisions now. For

responsible financial management we need to look at the long-term implications of what we do and don’t

do. On the following pages, the key Budget information that many Residents and Ratepayers will want

to know is highlighted.

1.2 Balanced Budget

Each year Council prepares and adopts a budget for the following financial year. It is Council’s objective

to prepare a balanced budget where income from all sources equals expenditure. This Budget is once

again a balanced budget as follows –

Operating income $72.3 million

Capital Income $ 9.9 million

Total Income $82.2 million

Operating Expenditure $63.9 million

Capital Expenditure $18.3 million

Total Expenditure $82.2 million

The above summary includes transfers to and from financial reserves, loan redemption and interest. It

excludes non-cash items such as contributory non-monetary assets and depreciation. Also excluded is

future year funding for large projects that cross over into the next financial year.

1.3 Operating Income

Rates and charges are recognised as a significant source of revenue, planning for rate increases is

therefore an important part of the resource planning process. The Victorian Government imposed rate

capping policy is a major factor.

It is also necessary to balance the importance of rate revenue as a funding source with community

sensitivity to increases, particularly given fluctuations in property valuations used for rating purposes,

which are recorded in the biennial General Valuations.

Further details on our Rating Strategy, which establishes a framework by which rates and charges will

be shared by the community, can be found in the Strategic Resource Plan.


1. Chief Executive Officer’s Summary (continued)

Based on recent historical evidence, Council’s long term forecast is that there will be about 1.5% growth

each year in our total revenue due to new subdivisions and new constructions. The corresponding

increase in population leads to an increase in the demand for Council services. Experience has shown

that the cost to Council in providing services to meet the increased demand is greater than the

corresponding growth in rate revenue.

The total revenue that we need to generate from rates, municipal charge and waste service charges in

order to balance the 2017/18 Budget is almost $45.8 million, which is about 3.2% ($1.4 million) more

than 2016/17.

For property owners, rates and charges will increase, on average, by 2%. The average property value

in the shire is $529,986 and the following example is based upon the average –

2016/17 2017/18

Average Valuation $526,938 $529,986

General Rate in the Dollar $0.002907 $0.002951

General Rates $1,532 $1,564

Municipal Charge $208 $212

Garbage & Recycling Charge $267 $273

Garden Bin Charge $62 $63

Total $2,069 $2,112

Difference $43

Percentage increase 2%

The following chart compares the increase in rates and charges that has applied to most property owners

over six years. Council has taken a reasonably consistent and responsible approach to increases in

rates and charges in the past and in 2017/18 has delivered a budget within the imposed cap.

The estimated resident population for the shire of Macedon Ranges in 2017 is 47,352. Our population increases by around 1.5% - 2% every 12 months.

Our objective is to ensure that we are able to fund ongoing service delivery to at least the same quality

and quantity as we have done in the past. For us, this means that we need to be able to –

Respond to greater service demands from residents

Deal with growth in the population of residents

Fund renewal of infrastructure and community assets

Deal with the Victorian Government rating policy (refer section 1.7)


1.4 Operating Expenditure

The growth of our shire – our population, our facilities, our open spaces and our infrastructure, particularly

footpaths – continues to occur strongly and consistently. New subdivisions increase the costs of

maintenance and cleaning of public open spaces, stormwater drainage and footpaths and street

sweeping.

The graph below shows the growth in our total operating expenditure between 2012/13 and 2017/18

(excluding depreciation). The average growth in operating expenses during this period is 3.4% with part

of this growth being offset by higher user fees and operating grants as a result of increased usage of

Council services.

Our pursuit of operational efficiencies and quality services will ensure we continue to deliver value for

money to our ratepayers.

Part 3 of the Budget Report provides a description of our services to the community, that is, it provides

you with an answer to the question – What do I get for my rates?

1.5 Capital Expenditure

Capital expenditure is an investment in assets, such as land, buildings, infrastructure and major plant

and equipment.

Capital investment is primarily on the construction of buildings, roads, drains, footpaths and bridges. It

also includes the purchase of land, major plant and equipment, vehicles, IT systems and playgrounds.

We have a Long Term Capital Works Plan to guide our planning and decision making. It is a plan to

ensure that, in the future, we will be able to afford what we would like to do.




Despite the Plan, our capital expenditure fluctuates from year to year mainly due to the fluctuating

availability of government grants. The following chart compares this expenditure between 2012/13 and

2017/18.

The total planned capital expenditure that will occur during 2017/18 will be $24.4 million, of which $18.3

million will be new budgeted expenditure and $6.2 million is budgeted expenditure from 2016/17, which

we estimate will be carried forward to 2017/18.

At the end of each financial year there are projects that are incomplete because they could not be

undertaken neatly between 1 July and 30 June. This could be due to a variety of factors including

planning, community consultation, objections, tendering, the success of grant applications, contracting

and the magnitude of the project.

1.6 Funding Sources for Capital expenditure

The analysis of Capital Works can be found in section 9. It shows that there will be new capital expenditure

of $18.3 million in 2017/18, which will be funded as follows –

1.6.1. Grants

The level of capital works fluctuates significantly from year to year depending on which grants the

government invites applications. We will apply for (or have been allocated) Government grants of $5.3

million for projects in 2017/18.

1.6.2. New Loans

The budget currently forecasts that one new loan for $0.5m will be required in 2017/18. This loan (grant

funding dependent) will enable the funding of stage 1 of the Kyneton livestock exchange and truck park

upgrade.

1.6.3. Financial Reserves and Asset sales

We maintain financial reserves for specific purposes in accordance with our financial reserves policy.

Asset sales mainly relate to plant (tracks, graders, etc.) and fleet replacements. The budget includes an

allocation of $3.1 million from the financial reserves and asset sales.


1.6.4. Contributions

A number of contributions have been outlined within the 2017/18 budget including $1.7m for capital works

projects (see appendix A1 for details).

1.6.5. Rates

We will allocate $8.4 million of 2017/18 rate revenue to capital expenditure. This is an increase of $0.5m

from 2016/17.

1.7 Victorian Government’s Rating Policy

In 2015, the Victorian Government established the Fair Go Rates System, a legislative framework, which

from the 2016/17 financial year, limited the annual increase in local government rates and municipal

charges.

Under the Fair Go Rates System, local councils are not able to increase the average ratepayers rates

and municipal charge by more than the average rate cap (unless they successfully apply to the Essential

Services Commission for a higher cap).

The Victorian Government sets the average rate cap on the change in the consumer price index over the

financial year to which the rate cap relates, plus or minus any adjustment, which may take into account

factors such as wage pressures or efficiency dividends. In 2017/18 Council has chosen to not apply for a

higher cap.

In 2017/18, the average rate cap means that the average ratepayer’s rates and municipal charge must

not increase by more than 2.0%.

This means that the average ratepayer will not face a percentage increase higher than the rate cap. It

does not mean that all ratepayers will not face a percentage increase higher than the rate cap. The reason

for this is that rates are based on property valuations, which change as the market price for property

changes.

1.8 Conclusion

This budget recognises the community’s priorities with over $1 million to improve foot and cycle path

connectivity and investment in energy efficiency in Council buildings whilst Council continues to provide

quality works and services within a 2% rate increase.

I encourage you to take a look at the Budget Report to see the extensive support for and partnership with

our community.

Peter Johnston

Chief Executive Officer

26 April 2017



2. Budget Report Background

2.1 Introduction

Each year Council prepares and adopts a budget for the following financial year in accordance with the

Local Government Act and the Local Government (Finance and Reporting) Regulations.

We begin budgeting in November by reviewing the proposed projects in the long term capital works plan

and the available sources of corresponding income such as grants and loans. During December and

January, we prepare Business Cases for Capital Projects and New Initiatives. Councillors become

involved in the budget process during February. During Councillor Workshops in March, Councillors

consider the capital projects and major initiatives that should be undertaken. Councillors also consider

loans, rates, waste charges and customer fees that are required to fund the ongoing services and new

projects. The Budget Report is written during April.

2.2 Public Display and Comments (Submissions)

On 26 April 2017, Council approved the draft Budget Report for public display from 2 May to 30 May

2017. Council welcomes feedback and invites your written comments. If you have any comments, submit

them in writing before 11am on 30 May 2017. Your comments should be addressed to John Hausler,

Director Corporate Services, Macedon Ranges Shire Council, PO Box 151, KYNETON VIC 3444 or

emailed to [email protected]

The process of considering and determining submissions occurs at two Council meetings.

All submissions received before 11am on 30 May 2017, will be included as an attachment to the agenda

for the first Council meeting. The agenda will be available to the public and the meeting will be open to

the public. The Submitters name, address, telephone number will be redacted (that is, “blacked out”)

from the submission to protect the Submitters identity and privacy.

The first Council Meeting will be held at 7.00pm on Wednesday 7 June 2017 in the Council Offices,

Robertson Street, Gisborne. At this meeting Submitters are entitled to make a verbal presentation in

support of their submission.

The second Council meeting will be held at the same location at 7.00pm on Wednesday 21 June 2017.

It is expected that Council will make a decision on the submissions at the second meeting. Once again,

the agenda will be available to the public and the meeting will be open to the public, however, at the

second meeting there is no opportunity for Submitters to make a verbal presentation.

In summary, the key stages and dates are –

1) Draft Budget Report approved for public display 26 April

2) Public notice that the Draft Budget Report is available 2 May

3) Draft Budget available for public display and comment 2 May – 30 May

4) Submissions period closes 11am 30 May

5) Submitters heard by Council 7pm 7 June

6) Submissions and Recommendations considered by Council 7pm 21 June


2.3 Financial statements

The Budget Report includes the Budgeted Financial Statements shown in Part 4 of our Budget Report.

These Statements have been prepared for the year ending 30 June 2018 in accordance with the Local

Government Model Financial Report prepared by Chartered Accountants Australia and New Zealand.

2.4 Planning and Reporting Framework

The Council Plan, Strategic Resource Plan, Budget Report and Annual Report fit within the Planning,

Performance and Reporting Framework as follows –

The Council Plan sets out Council’s Priorities for its four year term of office. It is reviewed annually,

when Council sets new Actions upon which Council will measure achievement of its Priorities.

The Strategic Resource Plan is the medium-term financial plan. It is also reviewed annually and

expresses the financial and non-financial resources that the Council requires to achieve its Priorities.

The Budget Report is the short-term plan which specifies the resources required to fund Council’s

services and initiatives over the next 12 months.

The Quarterly Report, which is not shown in the above diagram, is produced four times per year and

provides the community with a report on the progress that was made in the previous 3 months.

The Annual Report is published in September each year and provides the community with a

comprehensive report of our operations, performance and finances in the previous financial year.

Council Plan Strategic objectives Strategies

Strategic indicators

Strategic Resource Plan Financial statements Non-financial resources

Budget Report Financial statements Services and initiatives Service outcome indicators

Major initiatives

Annual Report Report of operations

-Service performance -Major initiatives -Governance & management

Financial statements -Financial statements -Capital works statement -Notes

Performance statement -Service performance outcomes -Financial performance

-Sustainable capacity

Community

engagement


2. Budget Report background (continued)

2.5 Legislative Requirements

The “Planning and Accountability” requirements are found in Part 6 of the Local Government Act [the

Act]. In this Part of the Act, the Victorian Parliament requires local councils to prepare a Council Plan; a

Strategic Resource Plan; a Budget and an Annual Report.

The Budget Report complies with the requirements of the Act, which are briefly itemised below.

Section 127 of the Act states Council must ensure the Budget contains –

1. Financial statements in the form set out in the Local Government Model Financial Report;

2. A description of the services and initiatives to be funded in the budget;

3. A statement as to how those services and initiatives will contribute to achieving the strategic

objectives specified in the Council Plan;

4. The Major Initiatives;

5. The indicators and measures of our service performance, financial performance and sustainable

capacity, the results of which will be reported in our Performance Statement as part of our

Annual Report 2017/18 (to be published in September 2018).

6. Details of the differential rates.

Section 129 requires Council to give public notice of the draft Budget Report; place the draft Budget

Report on public display; and invite submissions. Section 223 gives a person the right to make a

submission and be heard in support of their submission.

Section 158 requires Council to declare the amount, which it intends to raise by rates. Section 159

permits Council to declare a municipal charge to cover the governance costs of Council. Section 161

permits Council to raise rates by the application of differential rates and requires Council to provide an

explanation of the differential rates. Section 162 permits Council to declare service charges for the

collection and disposal of waste.

Regulation 9 requires Council to include the following financial statements in the Budget Report and in

the form set out in the Local Government Model Financial report –

1) Budgeted Comprehensive Income Statement

2) Budgeted Balance Sheet

3) Budgeted Statement of Changes in Equity

4) Budgeted Statement of Cash Flows

5) Budgeted Statement of Capital Works.

Regulation 10 requires Council to include the following information in the Budget Report –

1) Itemised summary of Capital Expenditure and Funding Sources

2) Statement of human resources and a summary of expenditure incurred in employing staff

3) Summary of Borrowings

4) Itemised summary of Rates and Charges.


3. Services, Major Initiatives and Service Performance

Our “Council Plan” includes five priorities that define Councils focus for the future.

Part 3 of our Budget Report is presented so that it aligns to those five Priorities.

The information within Part 3 demonstrates how we hold ourselves accountable to our Ratepayers and

Residents. Under each Priority there is –

1. A description of our services, which are funded in the budget.

2. A description of our major initiatives, which are funded in the budget.

3. A statement as to how those services and initiatives will contribute to achieving the Priority.

4. The Victorian Government’s indicators and measures of our service performance; the results of

which will be reported in the Performance Statement in our Annual Report 2017/18, which will be

published in September 2018.

At the conclusion of Part 3 is a high level summary of the budgeted income we expect to generate from

all sources and the expenditure that will be incurred in achieving our Priorities. The high level summary

includes transfers to and from financial reserves, loans, loan redemption and interest. It excludes non-

cash items such as non-monetary assets and depreciation and excludes incomplete capital projects that

will be carried forward from 2016/17 to 2017/18.


3.1 Priority – Promote Health and Wellbeing.

Why is this a Priority

We want Macedon Ranges residents to be mentally and physically healthy and active.

Description of Services –

Aged and Early Years

1. We provide Early Years Services including management of eight kindergartens, which provide

programs to about 750 children. We also provide Occasional Care in Woodend.

2. We provide Maternal and Child Health support for up to 600 new babies and their families each

year. Our nurses conduct almost 4,500 key age and stage consultations each year for infants and

children aged 0-6 years.’

3. We deliver Home and Community Care services to over 1,000 residents, including domestic

services, personal care, respite care, delivered meals, home maintenance. We also manage and

support about 80 Volunteers.

Youth, Community and Culture

1. We provide research and local demographics and develop social policy for Council. We monitor

and report on progress against objectives in the Health and Wellbeing Plan.

2. We are part of the Goldfields Library Corporation and provide libraries in Gisborne, Kyneton,

Woodend and Romsey.

3. We work in partnerships with community groups to deliver local projects that improve community

wellbeing and respond to community and social needs.

4. We provide a variety of programs such as Youth Spaces, Live4Life, Youth leadership and Music

in the Sticks to over 3,000 young people each year.

5. We present a program of performance, visual arts, cultural and heritage events, in five venues,

which are attended by over 45,000 residents and visitors each year.

Recreation

1. Each week, we deliver 50 fitness and aquatic classes. We provide learn to swim classes for over

2,400 children. There are about 95,000 participations in indoor leisure programs every year and

over 9,000 visits to the outdoor pools over summer. In total we cater for over 330,000 visits to

Council’s aquatic facilities.

2. We manage Hanging Rock for conservation, picnicking, sightseeing, local sport and recreational

activities plus a small number of major events including the annual car club picnic and

internationally recognised concerts.

3. We manage 20 sporting reserves which are made available to 47 seasonal user groups and we

provide assistance to 133 sporting clubs. We manage numerous facilities including 81 tennis

courts, 40 playgrounds, nine lawn bowling rinks, seven equestrian areas, five skate parks, and

three BMX tracks.

Public Health and Safety

1. Our immunisation programs protect people from many infectious diseases. The program is run

over five preschool sessions in Gisborne, Kyneton, Woodend, Riddells Creek and Romsey. The

school program involves three visits to seven secondary colleges.


3.1 Priority – Promote Health and Wellbeing (continued)

2. We respond to matters relating to domestic pets, livestock, disturbances, littering and parking

offences to enhance and protect community safety. We register and record over 14,000 dogs and

cats.

3. We provide services that assist keep our community safe through providing 19 school crossing

services, wastewater management and compliance with food legislation via over 280 class 1 and

class 2 food safety assessments annually.

Description of Major Initiatives –

Council has responded to the increasing demand for Maternal and Child Health (MCH) services across

the shire through the provision of additional funding for increased hours of service. This is supplemented

by increased recurrent funding from the Victorian Government. In addition to this, Council is allocating

$35,000 towards a potential Victorian Government grant of $50,000 to implement family support services

through the MCH service including building on the success of the 2016/17 Young Parent Connections

Project.

We will also continue to undertake a significant construction program for community, sport and recreation purposes, the details of which can be found in section 4.5. We will fund four of these capital projects in partnership with the community –

1. Kyneton Tennis Club will contribute $270,000 towards lighting and court development;

2. Riddells Creek Tennis Club will contribute $246,000 towards Stage 2 court development;

3. Macedon Football Netball Club will contribute $70,000 towards lighting at Tony Clarke Reserve;

and

4. Riddells Creek Cricket Club will contribute $69,000 towards practice net redevelopment.

Council is investing $150,000 into priorities of the walking and cycling strategy in 2017/18. This includes

$50,000 of funds into the community’s priority outcome of the Walking and Cycling Strategy to undertake

concept design, costing and consultation on the development of a shared trail between Riddells Creek,

Gisborne and Macedon. It is also proposing $50,000 investment to further investigate the Hepburn to

Macedon Ranges trail and the Woodend to Hanging Rock trail and consider other potential opportunities

in the shire for lower cost trails that capitalise on existing infrastructure where possible.

In addition to this planning, $50,000 will be spent on implementing additional actions of the Walking and

Cycling Strategy including safety signage and other supporting infrastructure to paths and trails.

Council will be well placed to direct future funds to the community’s arts and culture needs through

working with the community to develop an Arts and Culture strategy. This strategy will define where the

community wants Council to invest future funding for this important and valued aspect of our lifestyle.

Council will invest in renewing the grand piano at Kyneton Town Hall which will assist in attracting and

providing an improved quality of performances.

Council will develop, design and deliver the 2018-2023 Youth Strategy to direct Council’s engagement

with, advocacy for; and delivery of programs for young people in the Macedon Ranges.

Council will also invest $350,000 to construct a new pedestrian crossing in Aitken Street, Gisborne to

improve pedestrian safety around the busy shopping precinct.

Council will also leverage grant funding to install shade structures at outdoor pools that provide for

greater utilisation of these facilities via providing sun smart facilities.



Statement of how we achieve our Priority –

We promote the planning, development and provision of programs that build community well-being and

capacity in the shire. We will do this by delivering services and programs across the shire and partnering

with other agencies to influence and advocate on behalf of the community.

We support families and help children grow, learn and develop in a safe and caring environment through

provision of high quality kindergarten programs and MCH services. We also support residents who are

aged, assisting them to maintain independence, participate in community life and be actively involved

in decisions about their support and care needs.

We are responsible for the planning, development, operation, maintenance and support of sporting and

recreational opportunities. The opportunity to participate in formal and informal health and recreation

activities is important to people of all ages and abilities.

We recognise the importance of the natural environment and public open spaces that also contribute to

positive mental and physical health outcomes.

We believe that these services should ensure that our community is inclusive and connected and enjoys

strong mental and physical health and wellbeing.

We are responsible for activities and projects that focus on protecting and enhancing community safety

through education and enforcement. In particular this relates to local laws and animal control including

dangerous dogs. We are also responsible for school crossings, waste water management, food

legislation, immunisation and public health.

Macedon Ranges is a high fire risk area and we are responsible for ensuring residents remove fire

hazards from their property and that we are to assist with emergencies when they happen and provide

assistance to affected residents.

Indicator and Measure of our service performance –

Victorian Government’s indicators and measures of our service performance:

Service Indicator Performance Measure

Maternal and Child

Health (1)

Participation Participation in MCH key ages and stages visits.

(Percentage of children attending the MCH key ages and

stages visits)

Maternal and Child

Health (2)

Participation Participation in MCH key ages and stages visits by Aboriginal

children.

(Percentage of Aboriginal children attending the MCH key ages

and stages visits)

Libraries Participation Active library members.

(Percentage of the municipal population that are active library

members)

Pool Facilities Utilisation Utilisation of pool facilities.

(The number of visits to pool facilities per head of municipal

population)





Animal Management Health and

safety

Animal management prosecutions.

(Number of successful animal management prosecutions)

Food safety Health and

safety

Critical and major non-compliance notifications.

(Percentage of critical and major non-compliance notifications

that are followed up by Council)


3.2 Priority – Protect the Natural Environment


We want to lead by example and improve environmental outcomes in all aspects of life.


1. We develop policies, strategies and plans to achieve sustainable environmental outcomes.

2. We manage Council's conservation reserves and roadside vegetation, including management of

weed control programs and implementing Environmental Management Plans.

3. We work with the community, 26 Landcare and “Friends of” groups by providing financial and in

kind support, delivering public forums, events and a monthly Environment newsletter.


To protect the natural diversity and uniqueness of the landscape and wildlife we will commence

preparation of a Biodiversity Strategy. This will guide Council’s on-ground and community based

conservation activities for the next 10 years.

To ensure responsible management of our natural environment we will continue to invest in the

implementation of our Bushland Reserve Environmental Management Plans.

To continue to increase the focus on our environmental education we will continue delivering our

environment events which have attracted significant support from our residents.

Council has a strong focus on environmental initiatives in 2017/18 including:

Commencing implementation of the newly adopted Climate Change Action Plan via a $100,000

allocation of funding towards making an immediate on-ground impact on the strategy outcomes.

Significant commitment in next year’s budget to install Solar Panels on Council buildings across the

shire.

Improving the thermal performance of the Gisborne office by replacing windows that have reached

the end of their life with double glazed units.

Kyneton Offices HVAC efficiency upgrade works (stage 2) which will provide energy efficient and

adequate heating and cooling to Council’s Kyneton office complex.

Council will fund the establishment of a reuse (tip) shop at Kyneton that will enable recycling of goods

and materials for reuse and repurposing in the community.


We provide best practice environmental advice and advocacy. These services should ensure that we

effectively protect and enhance the natural environment and landscape.

We will also undertake on-ground improvements at Council’s high conservation roadsides and bushland

reserves, and deliver energy efficiency improvements on Council buildings.



The Victorian Government does not have an indicator and measure of protecting the natural

environment.


3.3 Priority – Improve the Built Environment


We want to manage infrastructure in a sustainable and efficient way that supports the delivery

of services to our residents and visitors now and into the future.


Assets

1. We provide accurate, up to date data on Council’s infrastructure assets to ensure informed

decision-making and improve the efficiency with which we manage our infrastructure.

2. We revalue the infrastructure assets in accordance with relevant Australian Accounting Standards

and other Victorian Government requirements to ensure a direct link with Council’s financial

position and Strategic Resource Plan.

3. We ensure Council develops appropriate processes and procedures in asset management and

financial sustainability in accordance with the defined National and State frameworks.

Infrastructure and Projects

1. We investigate the best possible solution for our roads, stormwater drainage, footpaths, bridges,

buildings and street lighting and prepare designs that provide value for money whilst conforming

to latest standards and industry’s best practices.

2. We assess developments and projects proposed by developers and ensure they comply with

relevant Australian Standards, Manuals and Council’s engineering guidelines, and we supervise

the delivery of those works ensuring future generations inherit good quality infrastructure.

3. We provide project management for capital works projects related to Council-owned buildings as

well as open-space infrastructure.

4. We inspect, maintain and repair over 480 Council-owned buildings and structures.

Operations

1. We manage the weekly kerbside collection of garbage and recycling to over 18,000 residences

across the shire and green waste to 9,800 residences within the township areas.

2. We undertake maintenance, renewal, upgrades and new construction works on the network of

roads, paths, bridges, drains and kerb and channel.

3. We maintain our iconic street trees together with all of the recreation reserves, sporting fields,

botanic gardens, playgrounds, public open spaces and bushland reserves for the use and

enjoyment of residents and visitors.

Legislative Compliance

1. We conduct fire hazard inspections on private property within the township areas to identify fire

risks to community safety. We manage the slashing of over 1000 kilometres of roadsides to

reduce the risk of a fire starting and spreading.

Planning

1. We provide statutory planning information, advice and assessment. We process about 1,000

planning applications and deal with about 10,000 enquiries each year. We also maintain and

manage the relationships with over 20 statutory and advisory agencies directly involved in the

planning permit application process.

2. We control the building regulation and permit process and we provide professional building

permits and advice to residents and builders. We are also responsible for statutory building

compliance and building safety matters for both the residents and visitors.


3.3 Priority – Improve the Built Environment (continued)

3. We provide a planning enforcement service for the benefit of all residents, which ensures

compliance with planning controls and planning permit conditions. Our compliance officer

responds to concerns and monitors compliance with permit conditions, which is a significant task

considering over 10,000 assessments were undertaken over the last 10 years.

4. We provide a Heritage Advisory Service which assists the community and staff in assessing

heritage value.

5. We develop policies, strategies and plans to manage growth and development in suitable

locations and to achieve sustainable environmental, economic and social outcomes.

6. We convert policies into the formal decision making framework such as planning scheme

amendments.


To plan for, develop and maintain facilities that meet the community’s changing needs we will continue

and complete a major upgrade of facilities at Gilbert Gordon Oval in Woodend.

Significant funding is proposed in the 2017/18 budget in regards to the renewal of Councils buildings.

This program will cover a range of our facilities that are on Council’s priority list for renewal. More

specifically we will also invest in the following highlighted upgrades of our facilities:

Kyneton Showgrounds – Pavilion Upgrade with $500,000 allocated to redevelop facilities to

incorporate 'female friendly' player and umpire change rooms to both the home and away rooms

at both ovals at the Kyneton Showgrounds.

Kyneton Livestock Exchange and Truck Park Upgrade with $970,000 allocated to realise the

vision of the Kyneton Saleyards as a competitive, sustainable and safe facility, focused on

supporting the local agricultural and related sectors. This will be by achieved by providing

facilities which meet industry standards, leverage existing competitive advantages and allow

full utilisation of this strategic location. [Notably this project is grant funding dependent].

JD Clifford Reserve, Macedon $150,000 upgrade of change room facilities including change

areas, showers and toilets to provide adequate facilities for overflow usage as a short term

measure until new ovals in Gisborne are built.

Painting and Minor works at Kindergarten and MCH centres of $100,000 including undertaking

repairs to spouting, fascia boards and eves on specified buildings and $140,000 for Macedon

Kindergarten Carpark works to provide a clear and safe parking area for parents using the

centre.

Kyneton Town Hall OH&S and Compliance Program ($140,000) to replace existing outdated

and non-compliant theatrical infrastructure that has been identified as a Health and safety risk

to employees, contractors and community members.

Ongoing programs to upgrade and renew our public conveniences ($220,000) and renew our

playground facilities ($45,000).

To plan for, develop and maintain infrastructure to support the needs of local communities we will

continue to undertake a significant construction program for roads, bridges, footpaths and drains, the

details of which can be found in Appendix A2. Notably our 2017/18 footpath program includes over $1.1

million of investment in new and renewed footpaths and investigations into new walking and cycling

trails.

New plant will replace existing plant, which has completed its planned life cycle within Councils ten year

plant replacement program.


3.3 Priority – Improve the Built Environment (continued)

Council will strengthen its capacity in 2017/18 within the planning department by funding additional

resources from the increases in legislated planning fees. This recognises the higher level of service

delivery expected by the Victorian Government and the community. These new resources also assist

dealing with the recent expansion of the scope of VicSmart applications that need to be processed with

reduced turnaround times.

To protect and maintain the integrity of townships within a context of population growth we will review

the structure plans for Gisborne and Romsey. We will also continue to plan for the expected growth in

Kyneton.

In partnership with the Victorian Government we will implement the directions given by the Minister for

Planning following the completion of the Macedon Ranges Protection Advisory Committee report.


We are responsible for the efficient and effective planning and asset management of civil infrastructure.

We provide project management services for the Council’s major capital works to ensure our facilities

and infrastructure meets current and future needs by balancing available funding with scope and quality.

We provide advice and supervision to private developers on the infrastructure standards that must be

incorporated in any subdivisions and other developments.

We construct new infrastructure and most importantly we manage approximately 1,700km of roads,

185km of footpaths, 142 road bridges and major culverts, 59 footbridges, 480 buildings and structures

including 22 community centres and halls, 3 transfer stations centres plus an airfield and a saleyard.

Our priority is to repair and refurbish existing facilities before funding new ones.

We provide advice to prospective purchasers, applicants and other interested parties in regards to land

development practices and environmental protection.

We are responsible for implementation of the Macedon Ranges Planning Scheme as well as land use

planning and control and building regulation. These services should ensure that our lifestyle, culture and

sense of place is strengthened by best practice planning and development. This should also ensure that

our infrastructure will support the needs of future generations.



Service Indicator Measure

Statutory

planning

Decision

making

Council planning decisions upheld at VCAT.

(Percentage of planning application decisions subject to review by

VCAT and that were upheld in favour of the Council)

Roads Satisfaction Satisfaction with sealed local roads

(Community satisfaction rating out of 100 with how Council has

performed on the condition of sealed local roads)

Waste

collection

Waste

diversion

Kerbside collection waste diverted from landfill

(Percentage of garbage, recyclables and green organics collected

from kerbside bins that is diverted from landfill)


3.4 Priority – Enhance the Social and Economic Environment


We want to encourage and support the social and economic development of the shire.


1. We deliver an annual program of around 20 training, seminar and networking opportunities for

business in the Macedon Ranges.

2. We provide visitor services including two accredited Visitor Information Centres and other

information outlets.

3. We provide support for Volunteers across many aspects of life throughout the shire.

4. We turn policy into action, for example, through implementation of the Economic Development

Strategy, Agribusiness Plan and Tourism Industry Strategic Plan.

5. We provide resources and assistance to local events, business and tourism groups and networks

in support of economic development activity.


Council will complete an in-house visitor servicing review that will revisit the 2010 review, by considering

current levels and methods of visitor servicing to progress towards a strategy for the future delivery of

visitor services. Funds are specifically allocated for further consultation with the community following the

up-date of the 2010 review.

To recognise and reward the high standard of businesses within the Macedon Ranges, Council will

again run the 2017 Macedon Ranges Business Awards.

Council will invest in economic and social modelling capability to better understand economic and social

outcomes of potential projects and programs. This will greatly assist the preparation of funding

submissions across the organisation, following the expected withdrawal of the Victorian Government’s

support for this functionality.

The draft 2017/18 budget contains a $10,000 contribution toward funding the preparation of a master

plan for the redevelopment of the current Kyneton Primary School site for community use, following a

March 2017 Council resolution. The allocation is set aside in order to leverage funds from Victorian and

Australian government funding programs.

Volunteers are an essential and valued part of our community. Council will explore the varied support

needs of volunteers, what gaps and opportunities exist across the shire and then consider Council’s role

and capacity to address the issues.

Funds of $100,000 have been allocated to provide open space and passive recreational opportunities

for residents in Gisborne South. Land has been set aside for open space but with no facilities. The

funding will develop a plan, consult and commence implementation of play and park facilities.


We will foster and encourage the expansion and diversification of existing businesses and industry

sectors and actively support the attraction of sustainable new businesses. We will also work in

partnership with various business groups and forums to maximise employment opportunities and to

capitalise on the economic benefits of tourism. We improve the job prospects of young people by offering

trainee and student placement opportunities.


3.4 Priority – Enhance the Social and Economic Environment (continued)

We will continue to cooperate with the telecommunications sector to reduce mobile phone blackspots

and advocate to government for further communications infrastructure for our Shire.

These services should ensure that the economy of Macedon Ranges remains diverse, strong and

prosperous.

Indicator and measure of our service performance –


The Victorian Government does not have an indicator and measure of social and economic environment.


3.5 Priority – Deliver Strong and Reliable Government


We want our community to have confidence in the way we govern and make decisions.


Council and Customer Service

1. We provide first point of contact customer services at four offices and manage about 62,500

telephone calls each year. We also receipt payments, register Planning and Building applications

and issue disabled persons parking permits.

2. We support our elected Councillors in performing their role and the decision making process

including Council Meetings, Assemblies of Councillors, Australia Day events and Citizenship

Ceremonies.

3. We provide about 250 media releases, 5 ShireLife newsletters and the Annual Report each year

and manage the website and social media channels

4. We administer and assess about 70 applications under the Community Funding Scheme and

about 25 applications under the Councillor Grants Scheme.

Finance

1. We pay more than 17,000 supplier invoices annually. The purchasing of goods and services is

based on our Procurement Policy which aims to be open and transparent and deliver value for

money.

2. We produce the financial information for the Budget Report, Strategic Resource Plan, Quarterly

Reports and Annual Report according to the requirements of Accounting Standards, the Local

Government Act and Best Practice reporting. We also provide commentary to help our community

understand our financial performance and position.

3. We issue more than 80,000 rate instalments notices annually and carefully undertake the

collection process. We produce valuations for over 22,000 properties every two years and

undertake about 1,500 supplementary valuations each year.

4. We buy and/or sell about three Council’s properties (land and buildings) each year and we also

lease over 100 Council properties to tenants for a variety of purpose predominantly for community

and recreational activities and a small amount of commercial arrangements.

Tendering

We publically invite tenders from suitably experienced contractors for about 50 major contracts each

year.

Organisational Development

1. We provide advice and leadership across the Organisation to support Staff in their effort to deliver

excellent service to our community. This includes a Staff Performance and Development Scheme.

2. We oversee the recruitment and induction of new Staff including a training program to ensure

familiarity with organisational systems.

3. We coordinate training in workplace health and safety including the prevention of bullying and

fraud.

4. We undertake risk assessments to reduce the likelihood of incidents and we work in partnership

with WorkSafe to implement safety measures to improve our WorkCover performance.

5. We provide industrial advice to ensure legislative compliance, including negotiation of Enterprise

Agreements, Dispute Resolution and preparation of contracts of employment.


3.5 Priority – Deliver Strong and Reliable Government (continued)

Information and Communications

1. We provide and support an IT environment which consists of 64 servers and 310 desktop

computers across 34 facilities within the shire.

2. We classify and register about 66,000 items of incoming mail each year in accordance with the

Public Records Act 1973.

3. We maintain a Geographic Information System that provides thousands of layers of spatial data

covering more than 100 different themes. The System is accessible by all Staff and a simplified

version is also available through our website.

Internal Reviews

We undertake four reviews each year of different operational areas to identify the degree of internal

control, level of legislative compliance and where improvements can be made.

Advocacy

1. We deliver additional benefits to Macedon Ranges Shire through leadership and collaboration.

2. We demonstrate the highest standards of civic and community leadership.

3. We advocate for and promote regional solutions.


To deliver fair and open decision-making across the business of Council we will continue to provide

opportunities for the community to gain greater insight into the decision-making process. This outcome

will be enhanced by the initiative to record and live stream Council meetings. Investment will be made

into high quality equipment that enables the capturing and recording of Council meetings, improved

auditability at meetings and a live-streaming on-line hosting service.

Councillors have also noted their intent to be visible in the community and to be accessible to ratepayers

via holding informal gatherings around the shire that provide direct access to Councillors.

To deliver online services and information that meets the need of the community we will continue to

focus on improving Council’s communication and engagement with the community.

The organisation will undertake a staff satisfaction survey, to provide feedback to managers and staff

about where as both individuals and as an organisation we are performing well and identify areas where

we can improve.

Investment is planned in the protection of our permanent records through their digitisation. Permanent

records are held on behalf of Public Records of Victoria and as custodian we will begin the program of

scanning these records to become electronic documents for both future access and the protection of

their content.

To deliver additional benefits to Macedon Ranges Shire through leadership and collaboration we will

meet with Victorian and Australian government representatives to advocate for and advance projects

and partnerships for community benefit.

To advocate for and promote regional solutions we will advocate to government bodies and community

stakeholders about current and future transport needs across the whole of our shire.



To ensure Council’s financial resources are sustainable and managed responsibly we will complete the

2016/17 Financial Statements by 30 September 2017 and we will adopt the 2017/18 Budget and

Strategic Resource Plan by 30 June 2018.


We provide governance services, support and resourcing of the elected Council and Council’s civic and

advocacy role including media communications, website and publications.

We provide customer services for the organisation from Kyneton, Gisborne, Romsey and Woodend.

We are responsible for the financial planning (budgets) and financial reporting (quarterly and annual

statements). We also sell, purchase and lease Council’s land. We are responsible for the collecting,

banking and investing of Council funds including rates, accounts payable, loans and grants. We are

responsible for all purchases and the payment of Council’s staff, contractors and suppliers.

We believe that these services demonstrate that we proactively engage with our community and make

ourselves accountable to the community. They also demonstrate that we are building and sustaining

financial capacity.

We provide advice to our staff on recruitment, induction, training, employee relations, and occupational

health and safety and risk management.

We also plan, operate and improve our Corporate Information including Records, Geographic

Information (GIS), Networks, Systems and Help Desk. We also provide support to our staff associated

with the use and upgrading of their Applications. These services should ensure that our workforce has

the ability to deliver quality and efficient services to the community.

On behalf of our community we advocate for projects and better services from the Victorian and

Australian governments. This is often within a regional context particularly in respect to

communications, employment, health and transport.

We are representatives of our community. To lead and advocate for the best interests of the

community, we must have a solid foundation of ethical governance at all times and in all

circumstances.

Indicator and measure of our service performance –


Service Indicator Measure

Governance Satisfaction Satisfaction with Council decisions

(Community satisfaction rating out of 100 with how

Council has performed in making decisions in the

interests of the community)



Key Financial performance indicators –

The following table highlights Council’s current and projected performance across a range of key

financial performance indicators. These indicators provide a useful analysis of Council’s financial

position and performance and should be interpreted in the context of the organisation’s objectives.

Indicator Measure Forecast Budget

2017 2018

Operating position

Adjusted underlying result Adjusted underlying surplus (deficit) / Adjusted underlying revenue

3.4% 3.4%

Liquidity

Working capital

Current assets / Current liabilities 185.4% 162.0%

Unrestricted cash

Unrestricted cash / Current liabilities 97.4% 92.0%

Obligations

Loans and borrowings Interest bearing loans and borrowings / rate revenue

27.4% 26.3%

Loans and borrowings Interest and principal repayments on interest bearing loans and borrowings / rate revenue

1.9% 2.5%

Indebtedness

Non-current liabilities / own source revenue 29.3% 28.3%

Asset renewal

Asset renewal expenditure / Depreciation 89.6% 112.4%

Stability

Rates concentration

Rate revenue / adjusted underlying revenue 61.9% 62.4%

Rates effort Rate revenue / CIV of rateable properties in the municipality

0.4% 0.4%

Efficiency

Expenditure level Total expenditure / no. of property assessments

$3,150 $3,179

Revenue level Residential rate revenue / no. of residential property assessments

$1,987 $2,028

Workforce turnover No. of permanent staff resignations & terminations / average no. of permanent staff for the financial year

8.5% 9.0%


3.6 High level summary of the income and expenditure by Council Department

GROUP/Department INCOME EXPENSES

NET (income less

expenses) $'000 $'000 $'000

CEO

Chief Executive Officer - 613 613

Council and Customer Service (78) 3,027 2,949

Organisational Development (331) 1,986 1,655

TOTAL CEO (409) 5,627 5,217

ASSETS AND OPERATIONS

Assets and Operations - 432 432

Engineering and Asset Planning - 770 770

Engineering Infrastructure and Projects (330) 2,547 2,218

Operations (11,490) 18,806 7,316

Community Safety (1,506) 2,545 1,038

TOTAL ASSETS AND OPERATIONS (13,325) 25,100 11,775

COMMUNITY WELLBEING - - -

Community Wellbeing - 342 342

Community Services (6,245) 7,612 1,367

Community and Culture (602) 3,600 2,998

Recreation and Sport (4,077) 5,877 1,800

TOTAL COMMUNITY WELLBEING (10,924) 17,431 6,507

PLANNING AND ENVIRONMENT

Planning and Environment - 621 621

Statutory Planning and Development (2,041) 3,156 1,115

Strategic Planning and Environment (79) 2,019 1,940

Economic Development and Tourism (55) 1,505 1,450

TOTAL PLANNING AND ENVIRONMENT (2,176) 7,302 5,126

CORPORATE SERVICES

Corporate Services, Tendering and Internal Audit - 446 446

Information and Communications (6) 2,279 2,274

Finance (45,117) 4,244 (40,873)

TOTAL CORPORATE SERVICES (45,123) 6,969 (38,154)

TOTAL OPERATING BUDGETS (71,957) 62,429 (9,529)

DRAFT NEW INITIATIVES (383) 1,489 1,106

DRAFT CAPITAL PROJECTS* (9,845) 18,267 8,421

GRAND TOTAL (82,185) 82,184 (2)

* The capital projects figures do not include projects carried forward from prior years.


4. Budgeted Financial and Other Statements All of the financial statements have been prepared in accordance with the Local Government Model

Financial Report 2017/18 prepared by Chartered Accountants Australia and New Zealand.

4.1 Budgeted Comprehensive Income Statement

For the year ended 30 June 2018

Forecast

2017

Budget 2018

Variance

$'000

$'000

$'000

Income

Rates and charges

44,406 45,819 1,413

Statutory fees and fines

3,223 3,675 452

User fees

6,024 6,402 378

Grants - operating

10,930 10,753 (177)

Grants - capital

7,634 7,550 (84)

Contributions - monetary

302 1,874 1,572

Contributions - non monetary

12,299 10,500 (1,799)

Other income

1,993 1,838 (155)

Total income

86,811 88,411 1,600

Expenses

Employee costs

30,977 32,494 (1,517)

Materials and services

20,952 20,435 517

Bad and doubtful debts

12 8 4

Depreciation and amortisation

13,013 13,500 (487)

Borrowing costs

451 517 (66)

Other expenses

3,215 3,246 (31)

Total expenses

68,620 70,200 (1,580)

Surplus/(deficit) for the year

18,191 18,211 20

Other comprehensive income

Items that will not be reclassified to surplus/deficit in future periods

Net asset revaluation increment/(decrement)

10,381 - (10,381)

Total comprehensive result

28,572 18,211 (10,361)


4.2 Budgeted Balance Sheet

As at 30 June 2018

Forecast

2017 Budget

2018 Variance

$'000 $'000 $'000

Current assets

Cash and cash equivalents 9,701 8,561 (1,140)

Trade and other receivables 4,928 5,142 214

Other financial assets 15,028 13,878 (1,150)

Non-current assets classified as held for sale 508 - (508)

Other assets 437 439 2

Total current assets 30,602 28,020 (2,582)

Non-current assets

Other financial assets 21 21 -

Investment in Regional Library 1,549 1,614 65

Property, infrastructure, plant and equipment 687,671 709,428 21,757

Investment property 4,402 4,402 -

Intangible assets 796 469 (327)

Total non-current assets 694,439 715,934 21,495

Total assets 725,041 743,954 18,913

Current liabilities

Trade and other payables 6,087 6,587 (500)

Other Current Liabilities 2,955 3,131 (176)

Provisions 6,803 6,958 (155)

Interest-bearing loans and borrowings 665 617 48

Total current liabilities 16,510 17,293 (783)

Non-current liabilities

Provisions 4,945 4,949 (4)

Interest-bearing loans and borrowings 11,385 11,300 85

Total non-current liabilities 16,330 16,249 81

Total liabilities 32,840 33,542 (702)

Net assets 692,201 710,412 18,211

Equity

Accumulated surplus 310,949 329,825 (18,876)

Reserves 381,252 380,587 665

Total Equity 692,201 710,412 (18,211)


4.3 Budgeted Statement of Changes In Equity

For the year ending 30 June 2018

Total Accumulated

Surplus Revaluation

Reserve Other

Reserves

$'000 $'000 $'000 $'000

2018 Budget

Balance at beginning of the financial year 692,201 310,949 371,927 9,325

Surplus/(deficit) for the year 18,211 18,211 - - Net asset revaluation increment/(decrement) - - - -

Transfers to other reserves - (2,915) - 2,915

Transfers from other reserves - 3,580 - (3,580)

Balance at end of the financial year 710,412 329,825 371,927 8,660

2017 Forecast

Balance at beginning of the financial year 663,629 292,856 361,546 9,227

Surplus/(deficit) for the year 18,191 18,191 - - Net asset revaluation increment/(decrement) 10,381 - 10,381 -

Transfers to other reserves - (2,740) - 2,740

Transfers from other reserves - 2,642 - (2,642)

Balance at end of the financial year 692,201 310,949 371,927 9,325


4.4 Budgeted Cash Flows


Forecast 2017

Budget 2018

Variance

$'000 $'000 $'000

Cash flows from operating activities

Rates and charges 44,396 45,813 1,417

Statutory fees and fines 3,223 3,675 452

User fees 5,828 6,352 524

Grants - operating 10,930 10,753 (177)

Grants - capital 7,634 7,550 (84)

Contributions - monetary 302 1,874 1,572

Interest received 412 388 (24)

Trust funds and deposits taken 1,340 1,360 20

Other receipts 2,106 1,934 (172)

Net GST refund 3,282 3,032 (250) Employee costs (30,666) (32,220) (1,554)

Materials and services (22,213) (20,300) 1,913

Trust funds and deposits repaid (1,400) (1,300) 100

Other payments (6,961) (6,879) 82

Net cash provided by/(used in) operating activities 18,213 22,032 3,819

Cash flows from investing activities

Net (increase)/decrease in other financial assets (5,990) 1,150 7,140 Payments for property, infrastructure, plant and equipment (19,293) (24,181) (4,888)

Proceeds from sale of property, infrastructure, plant and equipment 1,700 508 (1,192)

Net cash provided by/(used in) investing activities (23,583) (22,523) 1,060

Cash flows from financing activities

Borrowing costs (451) (517) (66)

Proceeds from borrowings 3,750 485 (3,265)

Repayment of borrowings (366) (617) (251)

Net cash provided by/(used in) financing activities 2,933 (649) (3,582)

Net increase (decrease) in cash and cash equivalents (2,437) (1,140) 1,297 Cash and cash equivalents at the beginning of the year 12,138 9,701 (2,437)

Cash and cash equivalents at the end of the year 9,701 8,561 (1,140)


4.5 Budgeted Statement of Capital Works


Forecast Budget Variance

2017 2018

$'000 $'000 $'000

Property

Land and land improvements 310 46 (264)

Buildings and building improvements 1,461 6,551 5,090

Total property 1,771 6,597 4,826

Plant and equipment

Plant, machinery and equipment 2,539 1,894 (645)

Fixtures, fittings and furniture 40 - (40)

Computers and telecommunications 520 427 (93)

Total plant and equipment 3,099 2,321 (778)

Infrastructure

Roads 7,564 7,675 111

Bridges 400 400 -

Footpaths 490 1,593 1,103

Drainage 978 300 (678)

Recreational, leisure and com facilities 1,972 3,130 (1,158)

Parks, open space and streetscapes 2,870 1,433 (1,437)

Other infrastructure 1,192 982 (210)

Total infrastructure 15,466 15,513 (53)

Total capital works expenditure 20,336 24,431 3,995

Represented by:

Asset renewal expenditure 11,660 15,168 3,568

New asset expenditure 4,474 4,878 404

Asset upgrade expenditure 4,202 4,385 183

Asset expansion expenditure - - -

Total capital works expenditure 20,336 24,431 3,995


4.6 Budgeted Statement of Human Resources


Forecast 2017

Budget 2018

Variance

$’000 $’000 $’000

Staff expenditure

Employee costs - operating 30,977 32,494 1,517

Employee costs - capital 794 672 (122)

Total staff expenditure 31,771 33,166 1,395

EFT EFT EFT

Staff numbers

Employees 352.0 366.2 14.2

Total staff numbers 352.0 366.2 14.2

A summary of the number of equivalent full time (EFT) Council staff in relation to the above expenditure is included below:

Comprises

Budget Permanent Permanent

Directorate EFT Full Time Part Time Casual

CEO 24.1 15.0 7.9 1.2

Assets and Operations 118.1 106.0 9.1 3.0

Community Wellbeing 146.9 44.0 78.4 24.5

Planning and Environment 45.6 38.0 7.3 0.3

Corporate Services 31.5 28.0 3.1 0.4

Total 366.2 231.0 105.8 29.4

Less: Capitalised Labour costs (6.7)

Total operating employee EFT 359.5

A summary of human resources expenditure categorised according to the organisational structure of Council is included below:

Comprises

Budget Permanent Permanent

Directorate 2016/17 Full Time Part Time $'000 $'000 $'000 Casual

CEO 2,822 1,771 945 106

Assets and Operations 9,977 9,101 623 253

Community Wellbeing 12,138 4,152 5,911 2,075

Planning and Environment 4,600 3,904 671 25

Corporate Services 3,192 2,895 262 35

Total 32,729 21,823 8,412 2,494

Add: Other expenditure (1) 437

Less: Capitalised Labour costs (672)

Total operating employee costs 32,494

(1) Other expenditure includes allowances and fringe benefits tax


4.7 Budgeted Statement of Borrowings

(Regulation 8 of the Finance and Reporting Regulations 2004)

Forecast

2017 Budget

2018 Notes

$'000 $'000

Estimated loan liability as at the start of the year 8,666 12,050

Less: principal repayments (366) (618)

Plus: borrowings approved in prior budget 2,750 -

Plus: new borrowings approved in current budget 1,000 485

Balance as the end of the financial year 12,050 11,917

Less: Debt Repayment Reserve balance at year end (1,796) (2,553) (1)

Net Debt at the end of the financial year 10,254 9,364

Interest payable 451 517

Notes:

(1) Council has borrowed some funds via the Local Government Funding Vehicle. These borrowing

are interest only, the principal on these borrowings is not payable until the end of the term of the

“loan”. Each year one-tenth of the original amount borrowed will be transferred to the Debt

repayment reserve to pay the principal when it falls due.

More information on Council’s borrowing strategy and debt ratios can be found in the Strategic Resource

Plan.


5. Rates and charges

Rates and charges are Council’s main source of income, this income is used to assist in funding Council services and capital works expenditure. This section presents information about rates and charges which the Act and the Regulations require to be disclosed in the Council’s annual budget.

5.1 The rate in the dollar to be levied as general rates under section 158 of the Act for each type or

class of land compared with the previous financial year

Type or class of land

2016/2017 2017/2018

$ Rates /$CIV

$ Rates /$CIV

Change

General rate for rateable residential properties 0.00291 0.00295 1.5%

Agricultural land rate 0.00233 0.00236 1.5%

Commercial /Industrial rate 0.00349 0.00354 1.5%

Recreational land rate 0.00145 0.00148 1.5%

Not for profit housing rate 0.00145 0.00148 1.5%

5.2 The estimated total amount to be raised by general rates in relation to each type or class of land,

and the estimated total amount to be raised by general rates, compared with the previous financial year

Type or class of land 2016/2017 2017/2018

$'000 $'000 Change

Residential 28,799 29,811 3.5%

Agricultural 2,182 2,245 2.9%

Commercial /Industrial 2,074 2,125 2.5%

Recreational land 24 24 0.0%

Not for profit housing 49 50 1.3%

Total amount to be raised by general rates 33,128 34,255 3.4%

5.3 The number of assessments in relation to each type or class of land, and the total number of

assessments, compared with the previous financial year

. 2016/17 2017/18

Number Number Change

Residential 19,478 19,776 1.5%

Agricultural 1,058 1,049 -0.9%


Recreational land 10 10 0.0%

Not for profit housing 156 155 -0.6%

Total number of assessments 21,784 22,085 1.4%

5.4 The basis of valuation to be used is the Capital Improved Value (CIV)


5. Rates and charges (continued)

5.5 The estimated total value of each type or class of land, and the estimated total value of land,

compared with the previous financial year

Type or class of land 2016/2017 2017/2018

$'000 $'000 Change

Residential 9,895,440 10,103,314 2.1%

Agricultural 938,529 951,218 1.4%


Recreational land 16,228 15,993 -1.4%

Not for profit housing 33,991 33,934 -0.2%

Total value of land 11,478,810 11,704,731 2.0%

5.6 The municipal charge under section 159 of the Act compared with the previous financial year

Per Rateable

Property Per Rateable

Property

Type of Charge 2016/2017 2017/2018 Change

$ $

Municipal 208 212 1.9%

5.7 The estimated total amount to be raised by municipal charges compared with the previous financial

year.


$'000 $'000

Municipal 4,485 4,609 2.8%

5.8 The rate or unit amount to be levied for each type of service rate or charge under Section 162 of

the Act compared with the previous financial year.

Type of Charge

Per Rateable Property

Per Rateable Property

2016/2017 2017/2018 Change

$ $

Kerbside & recycling collection 267 273 2.2%

Green Waste collection 62 63 1.6%

EPA levy 28 29 3.6%

Total 357 365 2.2%

5.9 The estimated total amount to be raised by each type of service rate or charge, and the estimated

total amount to be raised by service rates and charges, compared with the previous financial year.


$'000 $'000

Kerbside & recycling collection 4,918 5,133 4.4%

Green Waste collection 630 600 -4.8%

EPA levy 516 542 5.1%

Total 6,064 6,275 3.5%



5.10 The estimated total amount to be raised by all rates and charges compared with the previous

financial year

Type of Charge

2016/2017 2017/2018 Change

$'000 $'000

General rates 33,128 34,255 3.4%

Municipal charge 4,485 4,609 2.8%

Kerbside collection and recycling 6,064 6,275 3.5%

Supplementary rates and charges 485 460 -5.2%

Interest on overdue rates 245 220 -10.2%

Rates and charges 44,406 45,819 3.2%

5.11 Any significant changes that may affect the estimated amounts to be raised by rates and

charges.

There are no known significant changes which may affect the estimated amounts to be raised by rates

and charges. However, the total amount to be raised by rates and charges may be affected by:

The level of supplementary valuations

The variation of returned levels of value (e.g. valuation appeals);

Changes of use of land such that rateable land becomes non-rateable land and vice versa; and

Changes of use of land such that residential land becomes agricultural land and vice versa.

5.12 Differential rates

Council’s Rating Strategy can be found in its Strategic Resource Plan. In summary, Council has

established a rating structure, which is comprised of three key elements. These are:

Property Rates; which are based on the value of the property.

Municipal Charge; which reflects a common contribution to the governance costs of Council.

Service charges; which reflect availability and usage of waste services provided by Council.

Striking a proper balance between these elements aims for equity in the distribution of rates and charges

across ratepayers. Council makes a further distinction, within the property value element, which is a

differential rate. That is, rates based on the purpose for which the property is used. This distinction is

based on the concept that property owners should pay a fair and equitable contribution to rates taking

into account the benefit that may be derived from the services Council provides.

There are three major differential rates:

The General Rate applies to most residential property and vacant land.

The Business Rate applies to properties that are used for commercial, industrial or professional

purposes. The Business Rate is 20% more than the General Rate.

The Agricultural Land Rate applies to land that is defined as farm land and for which the owner

or occupier is regarded as a Primary Producer by the Australian Taxation Office. The Agricultural

Land is 20% less than the General Rate.

Section 161 of the Local Government Act allows a council to raise rates by a differential rate if the council

uses the capital improved value system of valuing land and if it considers that the differential rate will

contribute to the equitable and efficient carrying out of the council's functions.

In accordance with Section 161 of the Local Government Act 1989, Council specified the following

objectives and characteristics in relation to its differential rates:



General Rate:

1. The types and classes of land to which the rate applies is all rateable land other than agricultural

land, recreational land, commercial/industrial land and land used by Not for Profit Organisations to

provide low-income residential housing.

2. The Differential Rate is considered fair and equitable having regarded:

(a) The amount of revenue required to be raised is in accordance with the Council Plan, Strategic

Resource Plan and Budget;

(b) The range and quality of infrastructure, physical services, health services and community

services available to the owners and occupiers of residential properties and vacant land.

Agricultural Land Rate:

1. The types and classes of land to which the rate applies is agricultural land which means any rateable

land within the Council’s municipal district defined as farm land under Section 2 of the Valuation of

Land Act 1960 on the condition that the owner or occupier of the land is a person carrying on the

activities defined by the Valuation of Land Act 1960, who is regarded as a Primary Producer by the

Australian Taxation Office.


(a) The amount of revenue required to be raised is in accordance with the Council Plan, Strategic


(b) The range and quality of infrastructure, physical services, health services and community

services available to the owners and occupiers of agricultural land;

(c) The restrictions upon the use and development of agricultural land in the Planning Scheme;

(d) The need to encourage the retention of viable agricultural land for agricultural purposes.

Business (Commercial/Industrial) Rate:

1. The types and classes of land to which the rate will apply is all rateable land which is not agricultural

land and which is used predominantly for carrying on one or more of the following activities for the

purpose of generating income – commercial, industrial, business, wholesale trade, retail trade,

manufacturing, professional or administrative.


(a) The amount of revenue required to be raised in accordance with the Council Plan, Strategic


(b) The range and quality of infrastructure, physical services (including street lighting and street

cleaning, car parking) and facilities available to the owners and occupiers of land described in

paragraph 1.

Not for Profit Housing Rate:

1. The types and classes of land to which the rate will apply are properties containing low-income

residential housing owned and/or managed by a volunteer, charitable or not-for-profit organisation

for which the organisation is responsible for the payment of rates and for which a Victorian

Government pension concession is not claimed. The Not for Profit Housing Rate is 50% of the

General Rate.

2. The Differential Rate is considered as fair and equitable having regarded:

(a) The amount of revenue required to be raised in accordance with the Council Plan, Strategic


(b) The public service that volunteer, charitable or not-for-profit organisations are delivering to

the community by providing low-income residential housing.

In accordance with Section 2 of the Cultural and Recreational Lands Act 1963, Council declared all

rateable Cultural and Recreational Land to be rated at 50% of the General Rate.



5.13 Fair Go Rates System Compliance

The Macedon Ranges Shire Council is fully compliant with the Victorian Government’s Fair Go Rates

System.

Base Average Rates (2016/2017) $ 1,725.43

Maximum Rate Increase (set by the Victorian Government) 2.00%

Capped Average Rate allowable (2017/2018) $ 1,759.93

Budgeted Average Rates (2017/18) $ 1,759.73

Maximum General Rates and Municipal Charges Revenue $ 38,868,152

Budgeted General Rates and Municipal Charges Revenue $ 38,863,668


6. Analysis of Budget Income Statement

Part 6 of our Budget Report analyses the operating budget including expected revenues and expenses

and provides a brief explanation of the differences between 2016/17 and 2017/18. This section also

includes a summary of the Australian and Victorian governments recurrent and non-recurrent grants and

a statement of human resources categorised according to the organisational structure which are required

by the regulations.

Budgeted Income Statement

Ref Forecast

2017 Budget

2018 Variance

$'000 $'000 $'000

Total income 6.2 86,811 88,411 1,600

Total expenses 6.3 (68,620) (70,200) (1,580)

Surplus/(deficit) for the year 18,191 18,211 20

Grants – capital non-recurrent 6.2.5 (3,404) (3,553) (149)

Contributions - non monetary 6.2.7 (12,299) (10,500) 1,799

Capital contributions - other sources 6.2.6 (96) (1,717) (1,621)

Adjusted underlying surplus (deficit) 6.1 2,392 2,441 49

6.1 Adjusted underlying surplus ($0.05 million increase)

The adjusted underlying result is the net surplus or deficit for the year adjusted for non-recurrent capital

grants, non-monetary asset contributions, and capital contributions from other sources.

In calculating the adjusted underlying result, Council has excluded grants received for capital purposes

which are non-recurrent and capital contributions from other sources. Contributions of non-monetary

assets are excluded as the value of assets assumed by Council is dependent on the level of development

activity each year.

The adjusted underlying result is an indicator of financial sustainability and our ability to achieve our

service delivery objectives because it is not impacted by capital income items, which can mask the

operating result. Over a number of years, we have focussed on controlling growth in operating

expenditure to improve the underlying profit and this has resulted in an increase in the rate income that is

allocated to capital works.

The adjusted underlying result can vary significantly from year to year so looking at this measure over

time provides more of an indication of Council’s longer term financial sustainability.


6.2 Operating Income

Ref Forecast

2017 Budget

2018 Variance

$'000 $'000 $'000

Rates and charges 6.2.1 44,406 45,819 1,413

Statutory fees and fines 6.2.2 3,223 3,675 452

User fees 6.2.3 6,024 6,402 378

Grants - operating 6.2.4 10,930 10,753 (177)

Grants - capital 6.2.5 7,634 7,550 (84)

Contributions - monetary 6.2.6 302 1,874 1,572

Contributions - non monetary 6.2.7 12,299 10,500 (1,799)

Other income 6.2.8 1,993 1,838 (155)

Total income 86,811 88,411 1,600

Changes in Income Levels ($’000) – 2016/17 to 2017/18:

6.2.1 Rates and charges ($1.4 million increase)

The budgeted increase in rates and charges is 3.2%, which is based on a 2.0% increase in the average

rates and charges plus growth in rate revenue due to new subdivisions and construction of new buildings.

Refer to Part 5 for the statement of rates and charges.

6.2.2 Statutory Fees and Fines ($0.45 million increase)

This income category includes fees and fines levied in accordance with legislation and includes animal

registrations, Health Act registrations, building application fees, and planning application fees.

Most of the increase in revenue from statutory fees and charges expected is due to an increase in the

statutory planning application fees, which were introduced by the Victorian Government Planning Minister

in October of 2016.

6. Analysis of Budget Income Statement (continued)


6.2.3 User Fees ($0.38 million increase)

User fees relate mainly to the charging of fees to users of Council’s services. These include fees from

leisure and aquatic facilities, arts performances, kindergartens and home care. Income is increasing in

most of Council services due to increasing use of these services. The main increases expected are from

higher aquatic and leisure facilities and preschool fees.

Refer Appendix B3 for a complete list of all fees and charges.

6.2.4 Grants - Operating ($0.18 million decrease)

Operating grants are grants which are received from the Australian and Victorian governments to assist

in funding the provision of Council services. Most of these grants are ongoing grants and it is expected

that they will be received each year for the foreseeable future. Some of the largest operating grants are

the Financial Assistance Grant – General Purpose ($4.7m), preschools ($2.7m) and community support

($2.1m). Although we are expecting an increase across most types of recurrent grants in 2017/18, there

is a forecast offsetting reduction in the non-recurrent operating grants due to a large amount of emergency

event assistance grants expected in 2016/17.

6.2.5 Grants - Capital ($0.08 million decrease)

Capital grants are generally one off grants for specific capital projects, however, Council also receives

ongoing road funding in the form of the Financial Assistance Grant – Local Roads and the Roads to

Recovery Grant. The level of grants fluctuates considerably from year to year depending on the types of

capital works and the availability of Victorian and Australian government funding.

All capital grants are considered to be non-recurrent except for the Financial Assistance Grant – Local

Roads ($2.02m) and the Roads to Recovery grant ($1.98m).

The table on the following page provides further information of the operating and capital grants. In

addition, Part 9 contains our analysis of Capital Works and includes further information on grants and

contributions expected to be received during the 2017/18.

6. Analysis of Budgeted Income Statement (continued)



Operating Grants - Source and Type

Forecast 2017

Budget 2018

Variance

$'000 $'000 $'000

Recurrent - Commonwealth Government

Aged and disability Services 1,587 1,633 46 Victoria Grants Commission 4,692 4,753 61 Recurrent - State Government Aged and disability Services 435 438 3 Family and children 2,563 2,669 106 Maternal and child health 362 472 110 School crossing supervisors 69 119 50 Youth and culture 105 119 14 Other 82 86 4 Total recurrent operating grants 9,895 10,289 394 Non-recurrent - State Government Emergency management 797 120 (677) Family and children 11 10 (1) Planning & Environment 96 160 64 Recreational, leisure and community facilities - 100 100 Other 131 74 (57) Total non-recurrent operating grants 1,035 464 (571) Total operating grants 10,930 10,753 (177)

Capital Grants - Source and Type

Forecast 2017

Budget 2018

Variance

$'000 $'000 $'000

Recurrent - Commonwealth Government

Roads to Recovery 2,240 1,981 (259) Victoria Grants Commission 1,990 2,016 26 Total recurrent capital grants 4,230 3,997 (233) Non-recurrent - Commonwealth Government Buildings 80 539 459 Parks, Open Space and streetscapes 1,297 570 (727) Recreational, leisure and community facilities 250 - (250) Roads and bridges 1,170 - (1,170) Non-recurrent - State Government Buildings 330 364 34 Footpaths and cycleways 76 300 224 Parks, Open Space and streetscapes 89 680 591 Recreational, leisure and community facilities 50 400 350 Roads and bridges 62 200 138 Other - 500 500

Total non-recurrent capital grants 3,404 3,553 149

Total capital grants 7,634 7,550 (84)


6. Analysis of Budget Income Statement (continued)

6.2.6 Contributions – Monetary ($1.57 million increase)

This income relates to contributions from community groups and clubs to Council projects. The income

varies from year to year depending on budgeted projects. An increase in contributions has been budgeted

in 2017/18 mainly due to a planned contribution from Cobaw Community Health to the refurbishment and

extension of the former Romsey Primary School building into the Romsey Community Health Centre.

Cobaw will deliver their services from the Centre on a long term lease arrangement. This project was

included in the 2016/17 budget, however is now to be completed over the two years.

6.2.7 Contributions – Non Monetary ($1.80 million decrease)

This income is mainly related to new roads contributed to Council by developers when new subdivisions

are completed. The non-monetary assets can also be identified as part of an asset revaluation which is

completed on a cyclical basis in line with accounting standards. The level of non-monetary contributions

varies from year to year depending on the number of subdivisions completed and the timing of their

completion. The level of non-monetary contributions expected for 2017/18 is based on a historical three-

year average. 2016/17 was an above average year, hence an expected reduction for 2017/18.

6.2.8 Other Income ($0.15 million decrease)

Other income includes a range of income types - interest income, rents form Council properties, income

from insurance claims and miscellaneous receipts. The decrease in revenue expected in 2017/18 is

primarily due to biennial valuation data sales. Valuations are completed every two years by Council and

the information is provided to the State Revenue Office who pays Council for the information provided.

Payment for the 2016 Valuation data will be received in 2016/17, and we will not receive fees of this nature

in 2017/18.

Break Up of Total Income for 2017/18:



6.3 Operating Expenditure

Ref Forecast

2017 Budget

2018

Variance

$'000 $'000 $'000

Employee costs 6.3.1 30,977 32,494 (1,517)

Materials and services 6.3.2 20,952 20,435 517

Bad and doubtful debts 6.3.3 12 8 4

Depreciation and amortisation 6.3.4 13,013 13,500 (487)

Borrowing costs 6.3.5 451 517 (66)

Other expenses 6.3.6 3,215 3,246 (31)

Total expenses 68,620 70,200 (1,580)

Changes in Expense Levels – 2016/17 to 2017/18:

6.3.1 Employee costs ($1.52 million increase) Employee costs include all employee related expenditure paid by the employer including wages,

allowances, leave, superannuation and fringe benefits tax. A summary of human resources expenditure

and full time equivalent (FTE) categorised according to the organisational structure of Council is included

in the Budgeted Statement of Human Resources in section 4.6.

The increase in employee costs mainly due to:

An increase in wages from the Enterprise Agreement and salary band increases.

A higher level of preschool staff and increased EFTs/conditions ($0.3m) to meet regulatory

requirements and quality standards. These costs are fully offset by grants and increased kinder fees.

New staff positions listed in the New Initiatives summary ($0.6m) see Appendix B1.

6.3.2 Materials and services ($0.52 million decrease)

Materials and services include the purchases of consumables, payments to contractors and consultants

for the provision of services and utility costs. The level of contractor and consultancy expenditure can vary

from year to year depending on the operating projects undertaken. The expected decrease in materials

and services expenditure in mainly due to the expenditure in relation to the Council election which was

included in the 2016/17 budget but is not required in 2017/18 ($0.3m) and expenditure in relation to

emergency storm works which were incurred in 2016/17 ($0.3m). Partly offsetting these decreases are

higher waste collection/disposal costs expected in 2017/18.



6.3.3 Bad & Doubtful Debts (no change)

Bad & Doubtful debts relate to debts which are considered to be uncollectable. Council’s processes in

relation to debt recovery are governed by the Debt Management Policy.

6.3.4 Depreciation and Amortisation ($0.49 million increase)

Depreciation and amortisation is an accounting measure which attempts to allocate the value of an asset

over its useful life. Increases in depreciation and amortisation are generally a result of increasing asset

values through capital works. Increases are also due to asset revaluations, which are conducted on a 3

year rolling program in line with accounting standards for Council’s property, plant and equipment

including infrastructure assets such as roads and drains.

6.3.5 Borrowing costs ($0.07 million increase)

Borrowing costs relate to interest charged by financial institutions on funds borrowed. Some borrowings

are expected to be taken up towards the end of the 2016/17 financial year so interest on these loans will

only be incurred for part of the year. The full amount of the annual interest expense is reflected in the

2017/18 budget. Also we have one loan budgeted to be taken up in 2017/18 resulting in an overall

increase in borrowings. Offsetting the increases are lower interest expenditure on older loans that are

reaching the end of their terms. The Budgeted Statement of Borrowings, section 4.7, provides information

on borrowings.

6.3.6 Other Expenses ($0.03 million increase)

Other expenses are mainly made up of Council contributions to clubs, community groups and the Goldfield

Library Corporation which operate Council’s libraries. The 2017/18 budget is at a similar level to the

expected expenditure in 2016/17.

Council Expenditure Allocation Budgeted for 2017/18:


7. Analysis of Budgeted Balance Sheet

The following table is a summary of the budgeted Balance Sheet. The Balance Sheet is a reflection of our

Financial Position. Part 7 of our Budget Report analyses the movements in assets, liabilities and equity.

Ref

Forecast 2017

Budget 2018

Variance

$'000 $'000 $'000

Current assets 7.1 30,602 28,020 (2,582)

Non-current assets 7.2 694,439 715,934 21,495

Total assets 725,041 743,954 18,913

Current liabilities 7.3 16,510 17,293 (783)

Non-current liabilities 7.4 16,330 16,249 81

Total liabilities 32,840 33,542 (702)

Net assets / Equity 7.5 692,201 710,412 18,211

7.1 Current Assets ($2.58 million decrease)

Current assets includes receivables, assets held for resale, cash held in the bank and the value of

investments with short-term maturities of three months or less. The Current Asset balance is projected to

decrease as some funds held in investments at the end of 2016/17 will be used to fund incomplete capital

projects that will be carried forward to 2017/18.

7.2 Non-Current Assets ($21.50 million increase)

Non-Current assets include property, infrastructure, plant and equipment. Non-Current assets are the

largest component of Council’s worth and represents the value of all the land, buildings, roads, plant and

equipment which has been accumulated over many years. The budgeted increase in the value of non-

current assets is mainly due to capital works and purchases which increase the total value of Council’s

assets. A contribution of assets, such as roads and footpaths, from developers as part of their

subdivisions also increases the asset value. Partly offsetting these increases is asset depreciation which

reduces asset values as the assets age.

7.3 Current Liabilities ($0.78 million increase)

Liabilities are classed as current or non-current depending on when they are expected to be repaid.

The increase in current liabilities is mainly due to expected increases in payables and employee benefits,

in line with the Budgeted Income Statement.

7.4 Non-Current Liabilities ($0.08 million increase)

The small decrease in non-current liabilities during 2017/18 is mainly a result of loan repayments which

are partly offset by a budgeted new loan taken. Information on loans is shown in the Budgeted Statement

of Borrowings, section 4.7. It should be noted that Council’s level of borrowing remains well below

prudential guidelines.

7.5 Equity ($18.21 million increase)

Total equity always equals net assets and is made up of the following components:

Asset revaluation reserve which represents the difference between the previously recorded value of

assets and their current valuations

Other financial reserves are funds that Council wishes to separately identify as being set aside to

meet a specific purpose in the future and to which there is no existing liability. These amounts are

transferred from the Accumulated Surplus to be separately disclosed

Accumulated surplus which is the value of all net assets, less financial reserves that have

accumulated over time.

As outlined above, the increase in equity is mainly a result of increases in asset non-current asset levels.


8. Analysis of Budgeted Cash Flows

Part 8 of our Budget Report analyses the expected cash flows from the operating, investing and financing activities. The analysis is based on three main categories of cash flows:

Operating activities - Refers to the cash generated or used in normal service delivery functions.

Investing activities - Refers to cash generated or used in the creation or enhancement of infrastructure and other assets and the acquisition and construction and sale of property, plant and equipment. It also includes movements been financial assets (longer term investments) and cash.

Financing activities - Refers to cash generated or used in the financing of Council functions and include borrowings from financial institutions and repayment of the principal component of loan repayments for the year.

Budgeted Statement of Cash Flows

Ref

Forecast

2017 Budget

2018

Variance

$'000 $'000 $'000

Net cash provided by/(used in) operating activities 8.1 18,213 22,032 3,819

Net cash provided by/(used in) investing activities 8.2 (23,583) (22,523) 1,060

Net cash provided by/(used in) financing activities 8.3 2,933 (649) (3,582)

Net increase (decrease) in cash and cash equivalents (2,437) (1,140) 1,297

Cash and cash equivalents at the beginning of the year 8.4 12,138 9,701 (2,437)

Cash and cash equivalents at the end of the year 9,701 8,561 (1,140)

8.1 Operating activities ($3.82 million increase) The increase in cash inflows from operating activities is mainly due to an increase in rate income and monetary contributions. Cash outflows for materials and contracts are expected to be lower in 2017/18 this is mainly due to payments made for landfill rehabilitation works undertaken in 2016/17. Note – these works are not shown in the 2016/17 Income Statement, a provision (liability) was raised to cover these works in a prior year.

8.2 Investing activities ($1.06 million increase) Overall the level of investing activities is expected to be lower in 2017/18, the lower activity results in an increase in cash compared to 2016/17. In 2017/18 capital works expenditure is higher but is there is an offsetting lower movement in financial assets (investments), i.e. in 2016/17 more long term investments were included in the cash balance.

8.3 Financing activities ($3.58 million decrease) The main reason for the decrease in cash flows from financing activities is due a lower level of borrowings in 2017/18 in comparison to 2016/17. 8.4 Cash and cash equivalents at end of the year ($1.14 million decrease) Overall, total cash and equivalents are projected to decrease at the end of 2017/18.


9. Analysis of Budgeted Capital Works

The table below is a summary of the Budgeted Statement of Capital Works. Part 9 of our Budget Report analyses the budgeted capital expenditure and the sources of funding.

9.1 Budgeted Capital Works Expenditure


Ref 2016/17 2017/18

$'000 $'000 $'000

New Works Property 9.1.1 Land and land improvements 310 46 (264)

Buildings and building improvements 330 3,181 2,851

Total property 640 3,227 2,587

Plant and equipment 9.1.2 Plant, machinery and equipment 2,238 1,894 (344)

Fixtures, fittings and furniture - - -

Computers and telecommunications 520 427 (93)

Total plant and equipment 2,758 2,321 (437)

Infrastructure 9.1.3 Roads 7,074 7,275 201

Bridges 400 400 -

Footpaths 276 1,093 817

Drainage 300 300 -

Recreational, leisure and community facilities 1,739 2,216 477

Parks, open space and streetscapes 1,030 453 (577)

Other infrastructure 34 982 948

Total infrastructure 10,853 12,719 1,866

Total new expenditure 14,251 18,267 4,016

Works Carried Forward 9.1.4

Property Buildings and building improvements 1,131 3,370 2,239

Plant and Equipment

Plant, Machinery and equipment 341 0 (341)

Infrastructure

Roads 490 400 (90)

Drainage 678 - (678)

Footpaths 214 500 286

Recreational, leisure and community facilities 233 914 681

Parks, open space and streetscapes 1,840 980 (860)

Other infrastructure 1,158 - (1,158)

Total infrastructure 4,613 2,794 (1,819)

Total carried forward expenditure 6,085 6,164 79

Total Capital Expenditure 20,336 24,431 4,095


9. Analysis of Budgeted Capital Works (continued) Budgeted New Capital Works by Asset Type:

As previously mentioned, the level of capital works expenditure fluctuates significantly from year to year

depending on grant funding available. The key movements in Capital Expenditure are as follows:

9.1.1 Property ($2.58 million increase)

Property assets includes capital expenditure on land and buildings. The major capital works in this asset

type are the Romsey Cobaw Health Building ($1.44m), Council building renewal works ($0.9m) and the

Kyneton Showgrounds pavilion ($0.5m).

9.1.2 Plant and Equipment ($0.43 million decrease)

The main component of Plant and Equipment spending is in relation to vehicles and other machinery used

to construct and maintain roads and footpaths (such as graders and trucks) and IT hardware.

9.1.3 Infrastructure ($1.86 million increase)

Infrastructure capital works includes roads, footpaths, bridges, drainage, public toilets, recreation and

community facilities and parks and open space expenditure.

The level of expenditure on infrastructure is expected to increase in 2017/18, mainly due to increased

footpath projects and upgrades at the saleyards included in the 2017/18 budget.


9. Analysis of Budgeted Capital Works (continued) Budgeted New Capital Works by Asset Expenditure Type:

9.1.4 Works Carried Forward ($0.79 million increase)

At the end of each financial year there are projects which are incomplete due to a variety of factors

including planning, community consultation, objections, grant funding availability, tendering and the

availability of suitable suppliers and bad weather delays. For the 2016/17 year it is forecast that $6.16

million of capital works will be incomplete and be carried forward into the 2017/18 year. The more

significant projects include the Romsey Cobaw Health building works ($1.43m) and the Gilbert Gordon

Pavilion upgrade ($0.90m). These two projects will be completed across several years.


9. Analysis of Budgeted Capital Works (continued)

9.2 Capital Works Income

Council’s Capital Works program is funded through a combination of government grants, net proceeds

from the sale of surplus assets, loans, financial reserves, contributions and rate revenue. The net amount

to be funded from rate revenue (operations) in 2017/18 is $8.42m.


2017 2018

$'000 $'000 $'000

New Works Income

Grants 6,968 5,327 (1,572)

Contributions 49 908 50

Borrowings - 485 485

Council cash: -

- operations 5,629 8,421 4,587

- proceeds on sale of assets 311 - (311)

- reserve cash and investments 1,294 3,126 987

Total New Works 14,251 18,267 4,016

Works Carried Forward Income

Grants 1,386 2,223 531

Contributions 38 809 771

Borrowings 3,000 - (3,000)

Council cash: -

- operations - 2,287 2,450

- proceeds on sale of assets 750 - (750)

- reserve cash and investments 911 845 (66)

Total Works Carried Forward 6,085 6,164 (671)

Total Capital Works Income 20,336 24,431 4,095

Capital Work Funding Sources ($4.09 million decrease)

The mix of funding differs each year depending on the types of capital project and the availability of

Government grants. For more information on grant funding see section 6.2.5.


New Renewal Upgrade Grants ContributionsReserves /Asset

SalesLoans Council Cash

PROPERTY

Land

Willowbank Road open space land $ 46,000 46,000$ 46,000$ $ -

Total Land $ 46,000 46,000$ -$ -$ -$ -$ 46,000$ -$ $ -

Buildings

Council Building renewal program $ 960,000 960,000$ $ 960,000

Safe roof access equipment $ 50,000 50,000$ $ 50,000

Gisborne Office window replacement for environmental benefit & financial savings $ 100,000 100,000$ $ 100,000

Romsey and Riddells Creek Early Years and MCH minor works $ 100,500 100,500$ 100,500$ $ -

JD Clifford Reserve facility upgrade $ 150,000 150,000$ 50,000$ $ 100,000

Building essential services upgrade $ 30,000 30,000$ $ 30,000

Gilbert Gordon oval pavilion upgrade $ 300,000 150,000$ 150,000$ 150,000$ $ 150,000

Gilbert Gordon oval building upgrade $ 50,000 50,000$ $ 50,000

Climate change adaption - solar panels and energy efficiencies $ 450,000 450,000$ $ 450,000

Kyneton Showgrounds - pavilion upgrade $ 500,000 250,000$ 250,000$ 250,000$ 250,000$ $ -

Kyneton Town Hall OH&S compliance $ 140,000 140,000$ $ 140,000

Seniors housing unit upgrades $ 60,000 60,000$ 60,000$ $ -

Asbestos removal program for Council owned buildings $ 50,000 50,000$ $ 50,000

Kyneton office heating system works for environmental benefit & financial savings $ 240,000 240,000$ $ 240,000

Total Buildings $ 3,180,500 -$ 2,180,000$ 1,000,500$ 250,000$ -$ 610,500$ -$ $ 2,320,000

TOTAL PROPERTY $ 3,226,500 46,000$ 2,180,000$ 1,000,500$ 250,000$ -$ 656,500$ -$ $ 2,320,000

PLANT AND EQUIPMENT

Plant replacement program $ 1,844,000 645,000$ 1,199,000$ 1,844,000$ $ -

Plant & equipment safety video induction $ 20,000 20,000$ $ 20,000

Kyneton Town Hall grand piano $ 30,000 30,000$ $ 30,000

Total Plant and Equipment $ 1,894,000 665,000$ 1,229,000$ -$ -$ -$ 1,844,000$ -$ $ 50,000

Computers and Telecommunications

Asset management system $ 40,000 40,000$ $ 40,000

Fleet Management system $ 25,000 25,000$ 25,000$ $ -

Kyneton plotter replacement $ 13,000 13,000$ $ 13,000

Audio visual upgrade $ 30,000 30,000$ $ 30,000

Document conversion $ 90,000 90,000$ $ 90,000

IT network infrastructure renewal $ 13,000 13,000$ $ 13,000

IT computer replacement program $ 146,000 146,000$ $ 146,000

IT server replacement program $ 70,000 70,000$ $ 70,000

Total Computers and Telecommunications $ 427,000 95,000$ 242,000$ 90,000$ -$ -$ 25,000$ -$ $ 402,000

TOTAL PLANT AND EQUIPMENT $ 2,321,000 760,000$ 1,471,000$ 90,000$ -$ -$ 1,869,000$ -$ $ 452,000

Appendix A1 - Capital works program

New ProjectsAsset Expenditure Types

Total Estimated

Capital Cost 2017/18

Funding sources




INFRASTRUCTURE

Roads

Road improvement program (refer detailed document) $ 1,400,000 100,000$ 900,000$ 400,000$ 941,000$ $ 459,000

Road rehabilitation program (refer detailed document) $ 2,153,000 2,153,000$ 1,040,000$ 253,000$ $ 860,000

Bitumen resurfacing program $ 1,700,000 1,700,000$ $ 1,700,000

Victoria Grants Commission - roads component $ - 2,015,776$ -$ 2,015,776

Gravel road renewal program $ 860,000 860,000$ $ 860,000

Minor road stabilisation works $ 215,000 215,000$ $ 215,000

Kerb & channel renewal program $ 145,000 145,000$ $ 145,000

Guard rail program $ 75,000 50,000$ 25,000$ $ 75,000

Minor traffic management works $ 44,000 22,000$ 22,000$ $ 44,000

Minor road works $ 65,000 22,000$ 43,000$ $ 65,000

Intersection rehabilitation program $ 68,000 68,000$ $ 68,000

Bald Hill Reserve car park $ 16,000 16,000$ $ 16,000

Aitken Street pedestrian crossing $ 350,000 350,000$ 200,000$ $ 150,000

Macedon Early Years car park $ 140,000 140,000$ $ 140,000

Intersection upgrade program $ 44,000 44,000$ $ 44,000

Total Roads $ 7,275,000 538,000$ 6,110,000$ 627,000$ 4,196,776$ 253,000$ -$ -$ $ 2,825,224

Bridges

Bridge reconstruction program (refer detailed document) $ 400,000 400,000$ $ 400,000

Total Bridges $ 400,000 -$ 400,000$ -$ -$ -$ -$ -$ $ 400,000

Footpaths

Footpath renewal program $ 260,000 260,000$ $ 260,000

Footpath construction program (refer detailed document) $ 710,000 710,000$ $ 710,000

Kyneton Mechanic Institute paving and lighting $ 50,000 40,000$ 10,000$ $ 50,000

Gisborne pram crossing upgrade $ 33,000 20,000$ 13,000$ $ 33,000

Browning Street pathway development and revegetation $ 40,000 40,000$ $ 40,000

Total Footpaths $ 1,093,000 750,000$ 320,000$ 23,000$ -$ -$ -$ -$ $ 1,093,000

Drainage

Minor drainage - unplanned works $ 50,000 50,000$ $ 50,000

Drainage construction program (refer detailed document) $ 250,000 50,000$ 150,000$ 50,000$ $ 250,000

Total Drainage $ 300,000 50,000$ 150,000$ 100,000$ -$ -$ -$ -$ $ 300,000


New Projects (continued)Total Estimated

Capital Cost

2017/18

Asset Expenditure Types Funding sources




Recreational, leisure and community facilities

Kyneton Tennis Club lighting and court development $ 450,000 450,000$ 30,000$ 270,000$ 150,000$ $ -

Swimming Pool plant replacement $ 89,000 89,000$ $ 89,000

Walking and Cycling Strategy implementation $ 50,000 50,000$ $ 50,000

Public toilet renewal program $ 220,000 140,000$ 80,000$ $ 220,000

Early Years shade structures $ 44,000 44,000$ 25,000$ $ 19,000

Riddells Creek and Gisborne cricket practice net redevelopment $ 199,000 199,000$ 100,000$ 69,000$ $ 30,000

Riddells Creek tennis court development $ 561,000 561,000$ 100,000$ 246,000$ 100,000$ $ 115,000

Lancefield & Woodend outdoor pools - shade structures $ 30,000 30,000$ 25,000$ $ 5,000

South Gisborne open space development - Tovey Drive $ 100,000 100,000$ 100,000$ $ -

Kyneton Bluestone Rise open space development $ 45,000 45,000$ $ 45,000

Tony Clarke reserve lighting $ 428,000 428,000$ 100,000$ 70,000$ $ 258,000

Total Recreational, leisure and community facilities $ 2,216,000 780,000$ 1,306,000$ 130,000$ 380,000$ 655,000$ 350,000$ -$ $ 831,000

Parks, open space and streetscapes

Kyneton Community Park - Indigenous interpretive signage $ 15,000 15,000$ $ 15,000

Kyneton Botanical Gardens irrigation project $ 25,000 25,000$ $ 25,000

Cenotaph renewal works $ 30,000 30,000$ 15,000$ $ 15,000

Parks infrastructure renewal program $ 60,000 60,000$ $ 60,000

Playground infrastructure renewal $ 45,000 45,000$ $ 45,000

Street/park bin renewal program $ 28,000 28,000$ $ 28,000

Hanging Rock precinct maintenance (Victorian Government contribution) $ 250,000 50,000$ 150,000$ 50,000$ 250,000$ $ -

Total Parks, open space and streetscapes $ 453,000 90,000$ 313,000$ 50,000$ 15,000$ -$ 250,000$ -$ $ 188,000

Other Infrastructure

Kyneton Livestock exchange and truck park upgrade $ 970,000 850,000$ 62,000$ 58,000$ 485,000$ 485,000$ $ -

Kyneton reuse shop $ 12,000 12,000$ $ 12,000

Total Other Infrastructure $ 982,000 850,000$ 62,000$ 70,000$ 485,000$ -$ -$ 485,000$ $ 12,000

TOTAL INFRASTRUCTURE $ 12,719,000 3,058,000$ 8,661,000$ 1,000,000$ 5,076,776$ 908,000$ 600,000$ 485,000$ $ 5,649,224

TOTAL NEW PROJECTS 18,266,500$ $3,864,000 $12,312,000 $2,090,500 5,326,776$ 908,000$ 3,125,500$ 485,000$ 8,421,224$


New Projects (continued)Total Estimated


Asset Expenditure Types Funding sources




PROPERTY

Land

Buildings

Gisborne Library $ 472,000 $75,000 $397,000 364,000$ 108,000$

Kyneton Office and Town Hall HVAC $ 560,000 $560,000 560,000$

Gilbert Gordon Pavilion Upgrade $ 900,000 $500,000 $400,000 300,000$ 600,000$

Cobaw Health Building Works $ 1,438,000 $862,800 $575,200 719,000$ 719,000$ -$

TOTAL PROPERTY $ 3,370,000 $ - $ 1,997,800 $ 1,372,200 $ 1,083,000 $ 719,000 $ 300,000 $ - $ 1,268,000

INFRASTRUCTURE

Roads

Road program $ 400,000 200,000$ 200,000$ -$ 400,000$

Total Roads $ 400,000 -$ 200,000$ 200,000$ -$ -$ -$ -$ 400,000$

Footpaths

Kyneton Campaspe river trail $ 500,000 250,000$ 250,000$ 300,000$ 50,000$ 150,000$

Total Footpaths $ 500,000 -$ 250,000$ 250,000$ 300,000$ -$ 50,000$ -$ 150,000$

Recreational, leisure and community facilities

Romsey open space all abilities park $ 289,000 289,000$ 200,000$ 80,000$ 9,000$

Gilbert Gordon Oval Lighting Project $ 375,000 375,000$ 10,000$ 70,000$ 205,000$ 90,000$

Lancefield skate park $ 250,000 250,000$ 10,000$ 20,000$ 130,000$ 90,000$

Total Recreational, leisure and community facilities $ 914,000 664,000$ -$ 250,000$ 220,000$ 90,000$ 415,000$ -$ 189,000$

Parks, open space and streetscapes

Kyneton community park - stage 1 $ 350,000 350,000$ 140,000$ 80,000$ 130,000$

Hanging Rock DEWLP project $ 180,000 108,000$ 72,000$ 180,000$ -$

Romsey Central Business District Improvements $ 450,000 300,000$ 150,000$ 300,000$ 150,000$

Total Parks, open space and streetscapes $ 980,000 350,000$ 408,000$ 222,000$ 620,000$ -$ 80,000$ -$ 280,000$

TOTAL INFRASTRUCTURE $ 2,794,000 1,014,000$ 858,000$ 922,000$ 1,140,000$ 90,000$ 545,000$ -$ 1,019,000$

TOTAL CARRY FORWARDS 6,164,000$ 1,014,000$ 2,855,800$ 2,294,200$ 2,223,000$ 809,000$ 845,000$ -$ 2,287,000$

GRAND TOTAL 24,430,500$ 4,878,000$ 15,167,800$ 4,384,700$ 7,549,776$ 1,717,000$ 3,970,500$ 485,000$ 10,708,224$

Summary



PROPERTY $ 6,596,500 $46,000 $4,177,800 $2,372,700 1,333,000$ 719,000$ 956,500$ -$ 3,588,000$

PLANT AND EQUIPMENT $ 2,321,000 $760,000 $1,471,000 $90,000 -$ -$ 1,869,000$ -$ 452,000$

INFRASTRUCTURE $ 15,513,000 $4,072,000 $9,519,000 $1,922,000 6,216,776$ 998,000$ 1,145,000$ 485,000$ 6,668,224$

TOTAL 24,430,500$ 4,878,000$ 15,167,800$ 4,384,700$ 7,549,776$ 1,717,000$ 3,970,500$ 485,000$ 10,708,224$

Projects carried forward from 2016/17

Summary of Total Capital WorksTotal Estimated


Asset Expenditure Types Funding sources - 2017/18

Funding sourcesTotal Estimated


Asset Expenditure Types



Appendix A2 - Summary of Construction Programs

Location Locality Brief Outline Estimated Cost

Proposed Major Road Construction and Rehabilitation Program

Burke and Wills Track

Baynton Includes pavement reconstruction, widening and resealing for a length of 800m.

$320,000

Willowbank Road Gisborne 440m, Includes pavement reconstruction and resealing.

$220,000

Kyneton Metcalfe Road

Kyneton Includes pavement reconstruction and resealing of a 500m section from Airport boundary to Rawsons Place.

$206,000

Kyneton-Springhill Road

Kyneton Includes pavement reconstruction, widening and resealing for a length of 500m.

$230,000

Victoria Street Kyneton Kerb reconstruction and shoulder sealing for a length of 100m.

$70,000

Hamilton Road (East of Barringo Road)

New Gisborne

Stage 1: 900m, Includes pavement reconstruction and resealing.

$400,000

Hamilton Road (West of Barringo Road)

New Gisborne

450m, Includes pavement reconstruction and resealing.

$240,000

Dons Road Newham 500m, Includes pavement reconstruction and resealing.

$206,000

Portingales Lane Romsey 1130m, Includes pavement reconstruction and resealing.

$450,000

Sidonia Road Sidonia Includes pavement reconstruction, widening and resealing. Consider staging with reconstructing winding section first approximately 1000m.

$375,000

Kyneton-Springhill Road

Springhill Reconstruct last 150 metres before Tylden Springhill Road and include intersection upgrade on north side only.

$180,000

Tylden Springhill Road

Springhill Includes pavement reconstruction and resealing for a length of 1260m. This project will be shared half cost with the Hepburn Shire Council.

$506,000

Forest Street Woodend Road side parking improvement including drainage and sealing for a length of 40m.

$85,000

Urquhart street Woodend Sealing of shoulder on the south side of the road, for a length of 70 metres.

$65,000

Total $3,553,000


Appendix A2 - Summary of Construction Programs (cont.)


Proposed Footpath Construction Program

Fisher Street Gisborne Fisher Street (E) from Aitken Street service road to Calthorpe Street (north side)

$40,500

Kilmore Gisborne Road

Gisborne Kilmore-Gisborne Road (east side) from where the current footpath stops to opposite to The Boulevard

$50,000

Wyralla Crescent Gisborne Wyralla Crescent from Morilla Court to existing path on northern boundary of 4 Collis Court.

$20,000

Donnithorne Street Kyneton Donnithorne Street between Mollison Street and Ebden Street (north side)

$37,000

Donnithorne Street Kyneton Donnithorne Street between Ebden Street and Powlett Street (north side)

$39,000

Ebden Street Kyneton Ebden Street from Hutton Street to Yaldwyn Street west (east side)

$20,000

Nursery Road Macedon Stage 2: From Craven Street to path in front of school $20,000

Barry Road New Gisborne

Barry Road from where the footpath extension coming from the estate to Ladd Road

$81,000

Doriemus Court New Gisborne

Doriemus Court from the Court bowl end (where the footpath stops) to Early Street

$35,000

Main Road Riddells Creek

Stage 2: Main Road from the school entrance to Lions park

$52,000

Main Road Riddells Creek

Main Road from Richardson Street to Filmer Place $35,000

Murphy Street Romsey Murphy Street (west) from Pohlman Street to Main Road (south side)

$20,000

Park Lane Romsey Park Lane from the Recreation Centre entrance to White Avenue (east side)

$36,000

White Avenue Romsey White Avenue from the end of western school boundary to Park Lane (north side).,

$50,000

Anslow Street Woodend Anslow Street pram crossing near supermarket (south to north side)

$10,000

Bowen Street Woodend Brooke Street to Ligar Street $23,500

Bowen Street Woodend Ligar Street to Sullivan Streeet and connect to path in aged care facility

$36,000

Corinella Road Woodend Corinella Road from Christian Street to Railway car park entrance.

$31,500

Forest Street Woodend Forest Street from Burke Court to Duffy Street (South side)

$22,000

Forest Street Woodend Forest Street from Duffy Street to Buffalo Stadium car park (north side)

$17,000

Nursery Road Woodend Stage 1: From Board Walk to Craven Street $29,000

Pyke Street Woodend Pyke Street (north end) from where the footpath stops to connect footpath in the reserve (west Side)

$5,500

Total $710,000


Appendix A2 - Summary of Construction Programs (cont.)


Proposed Drainage Construction Program

Gardiner Reserve Gisborne Install new underground pipe and connect into an existing grated pit within the carpark.

$30,000

Goode Street Gisborne Construct new underground drainage system. $10,000

Prince Street Gisborne Upgrade existing stormwater system to prevent properties from being inundated during storm events in Prince Street.

$45,000

Tucker Street Malmsbury Install new underground drainage system to prevent property damage during storm events.

$17,000

Devonshire Lane Mt Macedon

Extend existing underground drainage pipeline to the creek and providing a low flow swale drain to cater for major storm events.

$45,000

Grandview Avenue Mt Macedon

Construct new road side swale drains along the northern side of the road with new cross culverts under driveways.

$35,000

Hotham Avenue Mt Macedon

Construct new road side swale drains and upgrade existing underground pipeline.

$38,000

Lions Park Riddells Creek

Upgrade drainage within the reserve to protect infrastructure from damage during major storm events.

$30,000

Total $250,000

Proposed Bridge/Major Culvert Reconstruction Program

Barbower Road Kyneton Reconstruct abutments which show significant deterioration.

$150,000

Footbridge Botanical Gardens

Malmsbury Remove existing dilapidated bridge and replace with a new structure.

$105,000

Miscellaneous Bridge Repairs

Repair works to be carried out in priority order. $75,000

Major Culvert Repairs

Repair works to be carried out in priority order. $40,000

Footbridges Repair works to be carried out in priority order. $30,000

Total $400,000


Appendix B1 - Summary of New Initiatives

No. Department New Initiative Details Category **Income/

SavingExpense

Net Cost

2017/18

1 Community & Culture Arts & Culture strategy NP $60,000 $60,000

2 Community & Culture Youth strategy NP $40,000 $40,000

3 Community & Culture Volunteer support resource NP $50,000 $50,000

4 Community Services Maternal Child Health nurse *** NS $62,751 $125,503 $62,752

5 Community Services Kyneton early learning centre consultation and planning NP $10,000 $25,000 $15,000

6 Community Services MCH parent support worker *** NS $50,000 $85,000 $35,000

7 Economic Development & Tourism Visitor servicing review NP $10,000 $10,000

8 Economic Development & Tourism Economic software modelling subscription (Remplan) NP $25,000 $25,000

9 Operations Parks and gardens maintenance employee NS $65,000 $65,000

10 Operations Malmsbury botanical gardens master plan NP $10,000 $10,000

11 Organisational Development Staff satisfaction survey NP $35,000 $35,000

12 Planning Services Planning resourcing NS $228,000 $228,000

13 Recreation & Sport Macedon Ranges sportshub feasibility study NP $100,000 $100,000 $0

14 Recreation & Sport New Gisborne sportsfields preparatory works - feature survey NP $10,000 $10,000

15 Recreation & Sport Cycling trail investigation NP $50,000 $50,000

16 Recreation & Sport Riddells Creek - Gisborne - Macedon shared trail feasibility study CP $50,000 $50,000

17 Strategic Planning & Environment Manage weeds on Council properties SL $20,000 $20,000

18 Strategic Planning & Environment Gisborne town centre framework NP $40,000 $70,000 $30,000

19 Strategic Planning & Environment Biodiversity strategy NP $120,000 $120,000

20 Strategic Planning & Environment Structure plan reviews NP $120,000 $240,000 $120,000

21 Strategic Planning & Environment Planning scheme review NP $70,000 $70,000

TOTAL MRSC $382,751 $1,488,503 $1,105,752

* New initiatives are additions to the Council operating budget. Some items will require ongoing funding, others are projects which will not be funded after the project is completed. ** Category : Council Plan Action (CP), New Project (NP), New staff position (NS) and Service level variation (SL). *** Project is pending external grant funding or an increase on existing funding.


Appendix B2 - Statement of Financial Reserves

Balance

01/07/2017 Transfers to

Reserve Transfer from

Reserve Balance

30/06/2018

'000 '000 '000 '000

Discretionary Reserves Plant Replacement $740 $1,087 $1,468 $359

Asset Conversion $232 $130 $102

Commercial Development $2,906 $2,906

Gravel Pit Operations $0 $60 $60

Hanging Rock $403 $250 $153

Maintenance Senior Cits Accommodation $282 $11 $60 $233

Debt Repayment $1,795 $757 $2,552

TOTAL $6,358 $1,915 $1,908 $6,365

Statutory Reserves Public Open Space - South $189 $240 $150 $279

Public Open Space - East $235 $180 $180 $235

Public Open Space - Central $580 $140 $655 $65

Public Open Space - West $423 $190 $530 $83

Public Open Space $1,427 $750 $1,515 $662

Community Facilities - South $0 $0

Community Facilities - East $279 $101 $178

Community Facilities - Central $18 $18

Community Facilities - West $13 $10 $3

Community Facilities $310 $0 $111 $199

Car Parking $75 $75

Planning Roadworks $235 $115 $350

Drainage $353 $35 $388

Gisborne Development Contributions Plan $397 $50 $46 $401

Romsey Development Contributions Plan $58 $30 $88

Planning Footpath Works $112 $20 $132

TOTAL $2,967 $1,000 $1,672 $2,295

GRAND TOTAL $9,325 $2,915 $3,580 $8,660

Capital Works Projects to be funded from Financial Reserves in 2017/18

Reserve Project Funds ('000)

Plant replacement reserve Plant and fleet purchases 1,443

Plant replacement reserve Fleet management system 25

Asset conversion reserve Lancefield skate park 130

Hanging Rock reserve Hanging Rock projects 250

Senior citizens accommodation Senior Citizens unit upgrades 60

Public open space reserve JD Clifford Reserve facility upgrade 50

Public open space reserve South Gisborne open space development works 100

Public open space reserve Riddells Creek tennis court development 100

Public open space reserve Romsey open space all abilities park 80

Public open space reserve Gilbert Gordon Oval pavilion 450

Public open space reserve Gilbert Gordon Oval lighting 205

Public open space reserve Kyneton Tennis Club lighting and court development 150

Public open space reserve Kyneton Showgrounds pavilion 250

Public open space reserve Kyneton Campaspe trail 50

Public open space reserve Kyneton Community Park 80

Community facilities reserve Romsey and Riddells Creek Early Years & MCH works 101

Community facilities reserve Kyneton early years planning 10

Gisborne development contribution plan Fersfield/Willowbank Rd Gisborne open space land 46

3,580


Brief Summary of Purpose of each Reserve (refer Financial Reserves Policy for full details)

Reserve Description

Plant Replacement Funding from plant operations for capital replacements.

Asset Conversion Net proceeds of property sales for capitals works projects.

Commercial Development Net proceeds from the sale of industrial/commercial land for furthering local employment and the purchase and development of land to be used for industrial/commercial purposes.

Gravel Pit Operations Surplus from Gravel Pit operations for capital works.

Hanging Rock Surplus funding from Hanging Rock operations directed towards capital works.

Maintenance Senior Citizens Accommodation

Contributions towards maintenance of units.

Landfill Recovery Funding from landfill recovery charge for landfills and transfer stations.

Debt Repayment Annual budget allocation to accumulate the required amount of funds to repay the borrowed money when it is due to be repaid.

Public Open Space Contributions from subdivisional works for funding of open space projects.

Community Facilities Developer contributions for community infrastructure facilities.

Car Parking Developer contributions for car parking projects.

Planning Roadworks Developer contributions for roads works.

Drainage Comprises developer contributions for drainage works.

Gisborne Development Contribution Plan

Includes developer contributions for development works within Gisborne.

Romsey Development Contribution Plan

Includes developer contributions for development works within Romsey.

Kyneton South Development Contribution Plan

Includes developer contributions for development works within Kyneton South.

Planning Footpath Works Developer contributions for footpath works.


Appendix B3 - Customer Fees and Charges 2017/18 Id No Description of charge Unit S/NS*

2017/18 Charge (GST inc)

General

1 Cake Stall Hire Council & Customer Service NS $11.20 Photocopying - Private per copy:

2 A4 (per side) Council & Customer Service NS $0.80


4 Colour (per side) Council & Customer Service NS $5.40 Photocopying - Service Clubs per copy:



7 Colour (per side) Council & Customer Service NS $3.70

8 FOI Application Fee Council & Customer Service S $27.90 Activities on Roads ( Not for Profit )

9 Activities on Roads ( Sporting ) Council & Customer Service NS $163.50 Activities on Roads ( Commercial )

10 Activities on Roads Council & Customer Service NS $613.00

Woodend Community Hub Hall Hire (Category 4 HH)

11 Not for Profit - Full Day (8hrs) Council & Customer Service NS $225.00

12 Not for Profit - Half Day/ Evening (4hrs) Council & Customer Service NS $140.00

13 Not for Profit - Hourly Council & Customer Service NS $36.00

14 Commercial - Full Day (8hrs) Council & Customer Service NS $300.00

15 Commercial - Half Day/ Evening (4hrs) Council & Customer Service NS $190.00

16 Commercial - Hourly Council & Customer Service NS $50.00 Multipurpose Room (Category 2 MP)






22 Commercial - Hourly Council & Customer Service NS $35.00 Hall and Multipurpose Room






28 Commercial - Hourly Council & Customer Service NS $75.00

Romsey Hub Mt William Room







Monegeetta Room / Library Office / Meeting Room







Mt William Room & Monegeetta Room Combined







Note - there is some availability of free meeting room hire for Not for Profit Groups (see details below after line 551)




Residential

47 Permit to enter a building site by means of a motor vehicle having a gross weight exceeding two tonnes.

Operations NS $454.80

48 Permit to occupy a road for works Operations NS $454.80

49 Permit to install/connect to stormwater drain Operations NS $337.30

50 Permit to alter or open the road (including Vehicle Crossing) Operations NS $337.30

51 Permit to access a building site from a point other than a vehicle crossing


52 Temporary Storage of material Operations NS $454.80 Rural

53 Permit to enter a building site by means of a motor vehicle having a gross weight exceeding two tonnes (Vehicle Crossing).


54 Permit to occupy a road for works Operations NS $112.40

55 Permit to install/connect to stormwater drain Operations NS $112.40

56 Permit to alter or open road (including Driveway Construction) Operations NS $112.40

57 Permit to access a building site from a point other than a vehicle crossing


58 Temporary Storage of material Operations NS $112.40

59 Legal Point of Discharge Engineering Planning S $64.12 Recycling Materials - Commercial

60 Cardboard Paper Commercial Quantities Per m3 Operations NS $19.40

61 Ute/Station Wagon Per m3 Operations NS $19.40

62 Trailer (6x4Single) Per m3 Operations NS $19.40

63 Heaped trailer(6x4) Per m3 Operations NS $19.40

64 Trailer (10x6 single) Per m3 Operations NS $19.40

65 Heaped Trailer (10x6) Per m3 Operations NS $19.40

66 Per cubic metre Operations NS $19.40

67 Gas Bottles - Small Operations NS $6.50

68 Gas Bottles - Large Operations NS $8.50

69 Mattress - all sizes Operations NS $26.00 General Waste

70 Per Bag (120 litres) Operations NS $6.50

71 Drum (200 litres) Operations NS $14.50

72 Wheelie Bin (240 litres) Operations NS $14.50

73 Small Boot Operations NS $16.50

74 Small Ute/Station Wagon Operations NS $30.50

75 Small Tray Ute Operations NS $48.00

76 Trailer (6x4x1 foot) Operations NS $31.00

77 Heaped trailer(6x4x2 foot) Operations NS $62.00

78 Vehicle/Trailer (6x4x3 foot) Operations NS $93.00














92 Engine Oil over 20 litres- per litre Operations NS $0.60 Green Waste - Commercial (non-residential quantities)

93 Per Bag Operations NS $5.90

94 Drum (200 litres) Operations NS $12.50

95 Wheelie Bin (240 litres) Operations NS $13.00

96 Small Boot Operations NS $16.50

97 Small Tray Ute Operations NS $35.00

98 Small Ute/Station Wagon Operations NS $28.00

99 Trailer (6x4x1 foot) Operations NS $28.00

100 Heaped trailer(6x4x2 foot) Operations NS $56.00

















114 Vehicle/Trailer (12x7x4 foot) Operations NS $368.00 Green Waste - (residential quantities)

115 Per Bag Operations $0.00

116 Drum (200 litres) Operations $0.00

117 Wheelie Bin (240 litres) Operations $0.00

118 Small Boot Operations $0.00

119 Small Tray Ute Operations $0.00

120 Small Ute/Station Wagon Operations $0.00

121 Trailer (6x4x1) Operations $0.00

122 Heaped trailer(6x4x2) Operations $0.00

123 Vehicle/Trailer (6x4x3) Operations $28.00













136 Vehicle/Trailer (12x7x4) Operations $303.00 Tyres

137 Car Operations NS $8.20

138 Car tyre with rim attached Operations NS $12.00

139 Light Truck Operations NS $21.00

140 Truck Operations NS $37.00

141 Tractor Operations NS $196.00 Mulch Sales

142 Delivered within Macedon Ranges Shire 6m3 loads Operations NS $195.00

143 Delivered within Macedon Ranges Shire 10m3 loads Operations NS $286.00

144 Per Cubic metre loaded by Council Operations NS $28.00

145 Self service - per trailer load Operations NS $10.00 Gravel Pit Operations

146 Crushed per metre (external) Operations NS $19.40

147 Crushed per metre (internal) Operations NS $10.20

148 Uncrushed per metre (external) Operations NS $12.30

149 Uncrushed per metre (Internal) Operations NS $6.60

150 Clay Fill per metre Operations NS $2.65 Community Buses

151 Non Community Group Booking per day Operations NS $51.00

152 Non Community Group km rate Operations NS $1.20

153 Non Community Group E-Tag Operations NS $14.60

154 Community Group Booking Operations NS $18.00

155 Community Group km rate Operations NS $1.10

156 Community Group E-Tag Operations NS $14.30

157 Internal Group Booking Fee Operations NS $15.70

158 Internal Group Km rate Operations NS $1.00

159 Bond Social Functions Operations NS $337.30




Saleyards

160 Lambs/Sheep - per head Operations NS $1.25

161 Store Sheep - per head Operations NS $0.90

162 Goats - per head Operations NS $1.85

163 Fat Cattle - per head Operations NS $11.70

164 Cow/calf - per head Operations NS $13.50

165 Bulls - per head Operations NS $16.50

166 B/Calf - per head Operations NS $4.10

167 Store Cattle - per head Operations NS $11.70

168 Truck wash Fees per minute Operations NS $1.33

169 Horses - per head Operations NS $36.00

170 Agents fees cattle Operations NS 0.60%

171 Agents fees sheep and goats Operations NS 0.60%

172 Agent fees horses Operations NS 0.60%

173 NLIS Buyer Fee Operations NS $2.60

174 NLIS Tag Fee (New fee in budget line, but currently charging agents) Operations NS $25.60

175 Saddlery - per sale event Operations NS $408.80

176 Private Weighing of cattle Operations NS $5.10

177 Private use of saleyards - per head Operations NS $70.00/hour

178 Standpipe fees per mega litre (1,000 litres) Operations NS $3.60

Health

179 Public Health & Wellbeing Act Registration - New Business Health NS $256.00

180 Public Health & Wellbeing Act Premises Renewal of Registrations Health NS $184.00

181 Public Health & Wellbeing Act Premises Registrations - Late fee after 31 December

Health NS $103.00

182 Public Health & Wellbeing Act Premises Transfer fee Health NS $92.00

183 Septic Tank - New Application Health NS $643.00

184 Septic Tank - Alteration to existing Health NS $453.00

185 Septic Tank - Amend permit Health NS $133.00

186 Septic Tank - minor alterations Health NS $195.00

187 Septic Tank - Search Fee post 2000 Health NS $52.00

188 Septic Tank - Search Fee pre 2000 Health NS $85.00

189 Septic Tank - Fees for inspection Health NS $164.00

190 Food Act Premises Renewal Fees Class 1 Health NS $450.00

191 Food Act Premises Registration- New Bus Class 1 Health NS $593.00

192 Food Act Premises Renewal Fees Class 1 - Late Fee after 31 December Health NS $103.00

193 Food Act Premises Transfer fee Class 1 Health NS $225.00


195 Food Act Premises Registration - New Business Class 2 Health NS $593.00

196 Food Act Premises Renewal Fees Class 2 - late fee after 31 December Health NS $103.00

197 Food Act Premise Transfer fee Class 2 Health NS $225.00


199 Food Act Premises Registration - New Business Class 3 Health NS $368.00

200 Food Act Premises Renewal Fees Class 3 - Late fee after 31 December Health NS $103.00

201 Food Act Seasonal Sporting Club New and Renewal fee Class 2 & 3 Health NS $103.00

202 Fees for Inspection requested by purchaser/solicitor Health NS $205.00

203 Food Act Street Trader Temporary food premises fees Health NS $103.00

204 Caravan Park site - 3 year registration and renewal fee - Total number of sites not exceeding 25 (other than camp sites)

Health S $170.00

205 Caravan Park site - 3 year registration and renewal fee - Total number of sites exceeding 25 but not exceeding 50 (other than camp sites)

Health S $340.00

206 Caravan Park site - 3 year registration and renewal fee - Total number of sites exceeding 50 but not exceeding 100 (other than camp sites)

Health S $680.00

Community Safety

207 Fire Hazard re inspection Fee Community Safety NS $170.00

208 Animal Business Name Registrations Community Safety NS $275.00

209 Animal Business re inspection fee (compliance re-check) Community Safety NS $150.00

210 Vic Roads Livestock Call Out Fee Community Safety NS $560.00

211 After-hours Officer attendance fee Community Safety NS $75.00

212 Additional officer attendance fee Community Safety NS $75.00

213 Cat Cage Hire Fees (per weekly hire) Community Safety NS $10.00




214 Animal Fines (Unregistered) Community Safety S $294.00

215 Animal Fines (Wandering Day) Community Safety S $221.00

216 Animal Fines (Wandering Night) Community Safety S $294.00

217 Animal Fines (Unregistered - Wearing Tag) Community Safety S $74.00

218 Animal Fines (Not wearing Tag) Community Safety S $74.00

219 Replacement Tag Community Safety NS $7.50

220 Cat Registrations - (complete) Full Community Safety NS $111.00

221 Cat Registrations - (complete) Concession Community Safety NS $56.00

222 Cat Registrations - (desexed/microchip/etc) Community Safety NS $39.00

223 Cat Registrations - (desexed/microchip/etc) Concession Community Safety NS $20.50

224 Cat Registration - Over 10 Years Community Safety NS $39.00

225 Cat Registration - Over 10 Years - Concession Community Safety NS $20.50

226 Cat Registration - Initial registration for adopted cat from shelter Community Safety NS $12.50

227 Dog Registrations - (complete) Full Community Safety NS $135.50

228 Dog Registrations - (complete) Pensioner Community Safety NS $68.00

229 Dog Registrations - (desexed/micro chipped/etc) Full Community Safety NS $45.50

230 Dog Registrations - (desexed/micro chipped/etc) Concession Community Safety NS $23.00

231 Dog Registration - Over 10 Years Community Safety NS $45.50

232 Dog Registration - Over 10 Years - Concession Community Safety NS $23.00

233 Dog Registration - Working Dog category only Community Safety NS $45.50

234 Dog Registration - Working Dog Concession only Community Safety NS $23.00

235 Dog Registration - Assistance Dogs (Guide, Hearing) Community Safety NS FREE

236 Dog Registration - Initial registration for adopted dog from shelter Community Safety NS $12.50

237 Impound Release Fee - Dogs/Cats Community Safety NS $75.00

238 Pound reclaim fee - dogs Community Safety NS $330.00

239 Pound reclaim fee - cats Community Safety NS $100.00

240 Pound Release Fees subsequent days Community Safety NS $10.00

241 Impound Release Fee - Dogs/Cats - subsequent impoundment within 6 months of initial impoundment

Community Safety NS $121.00

242 Seized dog daily care fee Community Safety NS $40.00

243 Microchipping Fee - Impounded Animals Community Safety NS $59.00

244 Dog Registration Declared Dangerous Community Safety NS $500.00

245 Dog Registration Declared Menacing Community Safety NS $500.00

246 Dog Registration Restricted Breed Community Safety NS $500.00

247 Dog Registration Concession (not dangerous) Community Safety NS $250.00

248 Dog Registration - Guard Dog Community Safety NS $135.00

249 EPA Litter Fines Community Safety S $294.00

250 Normal Local Laws Fines Community Safety S $200.00

251 Local Law Busking Fee (over 18yrs age) Community Safety NS $30.70

252 Local Laws Fees - General Permit Community Safety NS $143.10

253 Local Laws Fees - Permit to burn Community Safety NS FREE

254 Local Laws Fees - Additional Animal Permit (Domestic) Community Safety NS $92.00

255 Local Laws Fees - Additional Animal Permit (Commercial) Community Safety NS $150.00

256 Local Laws Fees - Additional Animal Permit - Annual Fee (large-scale / commercial - more than 10 dogs/cats) - separate DAB and planning fees may also apply


257 Local Laws Fees - Keeping of Animal Permit - Livestock Community Safety NS $92.00

258 Local Laws Fees - Outdoor Eating Permit up to 8 tables Community Safety NS $150.00

259 Local Laws Fees - Display Stand/Goods Per Application Community Safety NS $80.00

260 Parking Fines, Exceed Time Limit etc. Community Safety NS $78.00

261 Parking Fines, Double Parked, Fire Hydrant, Driveway etc. Community Safety S $91.00

262 Parking Fines, School Crossing, Disabled zone etc. Community Safety S $91.00

263 A frames Community Safety NS $80.00

264 Skip Bin Permit Community Safety NS $80.00

265 Bull/Stallion Impound Release Fee (per head)(excludes transport costs) Community Safety NS $167.00

266 Other Large Livestock Impound Release Fee (per head)(excludes transport)(horse/cattle)


267 Livestock Impound Release Fee (per head)(excludes transport costs)(sheep/goat/alpaca/pig)


268 Small Livestock Impound Release Fee (per head) (rabbit/ferret/chicken) Community Safety NS $23.50

269 Livestock Impounded Fee - Per Day Cattle/Horses Community Safety NS $43.00

270 Livestock Impounded Fee - Per Day Sheep/Goats Community Safety NS $21.50

271 Owner handover of Dog or Cat (S.33A) Community Safety NS $75.00


Appendix B3 - Customer Fees and Charges 2017/18

Id No Description of charge Unit S/NS*

2017/18 Charge (GST

inc)

272 Animal Information Fee (Section 18) Charged at rate of FOI request


273 General Items Impound Fee (excludes all transport costs) Community Safety NS $79.00

274 Vehicle Impound Release Fee (excludes transport costs) Community Safety NS $154.00

275 Vehicle Impound Daily Fee after owner notified Community Safety NS $16.50

276 Transport costs Community Safety NS At costs

Home and Community Care

277 Home Care Single - Hrly Rate (Low) Community Support NS $8.20

278 Home Care Single - Hrly Rate (Medium) Community Support NS $14.20

279 Home Care Single - Hrly Rate (High) Community Support NS $19.10

280 Personal Care - Hrly Rate (Low) Community Support NS $5.40

281 Personal Care - Hrly Rate (Medium) Community Support NS $9.00

282 Personal Care - Hrly Rate (High) Community Support NS $9.70

283 Respite Care - Hrly Rate (Low) Community Support NS $3.80

284 Respite Care - Hrly Rate (Medium) Community Support NS $5.70

285 Respite Care - Hrly Rate (High) Community Support NS $9.50

286 Delivered Meals (Low) Community Support NS $10.20

287 Delivered Meals (Medium) Community Support NS $11.20

288 Delivered Meals (High) Community Support NS $13.80

289 Social Support Donations - (Transport within shire) Community Support NS $10.00

290 Social Support Donations - (Transport to 100km) Community Support NS $25.60

291 Social Support Donations - (Transport to Melb/Bendigo) Community Support NS $41.90

292 Home care - After Hours Community Support NS $86.90

293 Home care - Public Holidays Community Support NS $99.60

294 Personal care - core Community Support NS $60.30

295 Personal care - After Hours Community Support NS $94.30

296 Personal care - Public Holidays Community Support NS $104.80

297 Respite care - core Community Support NS $59.70

298 Respite care - After Hours Community Support NS $89.10

299 Respite care - Public Holidays Community Support NS $105.30

300 Private Business - Delivered Meals Community Support NS $24.50

301 Full cost travel per km Community Support NS $1.40

Family & Children's Services - fees effective for period 1 Jan 2017 to 31 Dec 2018

302 4 year old kindergartens per term 15 hours Family & Children's Services NS $358.00

303 4 year old kindergartens per term 15 hrs (Twins) Family & Children's Services NS $540.00

304 Pre-kindergarten per term - 2.5 hrs per week Family & Children's Services NS $230.00

305 Preschool enrolment application fee - non-refundable Family & Children's Services NS $29.00

306 Preschool enrolment application fee - non-refundable - health care holders

Family & Children's Services NS $0.00

307 Occasional Care fee per child (3 hr session) Family & Children's Services NS $27.00

308 Occasional Care fee per additional child or Health Care Card Holder (3 hr session)

Family & Children's Services NS $20.50

309 FReeZa Events Community Development NS $10.00

310 Youth Mental Health First Aid Training - Residents & Schools within the shire

Community Development NS $35.00

311 Youth Mental Health First Aid Training - Non-residents Community Development NS $175.00

312 Youth Mental Health First Aid Training - Organisations outside the shire

Community Development NS $225.00

Cultural Development equipment fees for hall hire-in and community events

See General Meeting Rooms & Halls Section for these types of facilities at this centre.

Kyneton Town Hall 313 Hire for first 3 hours (Commercial) Cultural Development NS $1,300.00

314 Additional hour hire (Commercial) Cultural Development NS $70.00

315 Performance Large Groups per hour (above 50 occupants) min 4 hours Not For Profit

Cultural Development NS $170.00

316 Hourly Rehearsal Large Groups (above 50 occupants) Not For Profit


317 Hourly Rehearsal Small Groups (less than 50 occupants) min 4 hours Not For Profit


318 Richardson Room Not For Profit (In addition to hiring the Kyneton Town Hall)


319 Balcony Not For Profit (When Hiring the Kyneton Town Hall) Cultural Development NS $77.00

320 Kitchen Facilities Hire Not For Profit (When Hiring the Kyneton Town Hall)


321 Dressing Rooms Not For Profit - per Room (When Hiring the Kyneton Town Hall)





322 Kitchen Facilities Hire Cultural Development NS $340.00

323 Venue/Technical Supervisor Cultural Development NS $66.50 Red Brick Building

324 Hourly Rate (Commercial) Cultural Development NS $40.00

325 Daily Rate (Commercial) Cultural Development NS $170.00

326 Hourly Rate (Not For Profit) Cultural Development NS $18.00

327 Daily Rate (Not For Profit) Cultural Development NS $105.00 Bluestone Theatre

328 Daily Rate - Rehearsals / Set up (Commercial) Cultural Development NS $150.00

329 Performance (Commercial) Cultural Development NS $250.00

330 Daily Rate - Rehearsals / Set up (Not for Profit) Cultural Development NS $150.00

331 Performance (Not for profit) Cultural Development NS $200.00

332 Stage Only - set storage (Commercial) Cultural Development NS $100.00

333 Auditorium Only (Commercial) Cultural Development NS $150.00

334 Stage Only (Not For Profit) Cultural Development NS $50.00

335 Auditorium Only (Not For Profit) Cultural Development NS $100.00

336 Hourly (Commercial) Cultural Development NS $50.00

337 Hourly (Not For Profit) Cultural Development NS $30.00

338 Blue Stone Theatre remove / reinstate seating bank Cultural Development NS $300.00 Museum

339 Adults Cultural Development NS $7.50

340 Concession Cultural Development NS $6.50

341 Child Cultural Development NS $3.50

342 Family Cultural Development NS $16.00

343 Group Booking with activities (per person) Cultural Development NS $6.50

344 Bus rate within Macedon Ranges and up to 50 visitors Cultural Development NS $125.00

345 Bus rate schools Cultural Development NS $135.00

346 Bus rate adults Cultural Development NS $225.00 Kyneton Mechanics Institute Theatre

347 Kyneton Mechanics Institute THEATRE commercial EVENT rate


348 Kyneton Mechanics Institute THEATRE Not For Profit EVENT rate


349 Event Bond Cultural Development NS $1,000.00 Kyneton Mechanics Institute Large Meeting Room /Studio

350 Kyneton Mechanics Institute SUPPER ROOM regular user hourly rate


351 Kyneton Mechanics Institute SUPPER ROOM casual hourly rate


Kyneton Mechanics Institute Small Meeting Rooms

352 Kyneton Mechanics Small Meeting Room / Studio per Hour Not For Profit


353 Kyneton Mechanics Small Meeting Room / Studio per Hour Cultural Development NS $19.40

Kyneton Mechanics Institute - Daily Room/Hall Charges Small Meeting Rooms

354 Kyneton Mechanics Small Meeting Room / Studio per day Not For Profit


355 Kyneton Mechanics Small Meeting Room / Studio per day Cultural Development NS $138.00 Large Meeting Rooms

356 Kyneton Mechanics Large Meeting Room / Studio per day Not For Profit


357 Kyneton Mechanics Large Meeting Room / Studio per day Cultural Development NS $158.40 Sound Equipment Commercial

358 Portable PA System - per Day, including; Cultural Development NS $171.70 Yamaha 10ch mixer/Amp 2 x JBL Eon 10/2 pass spkrs w/ stands 2 x Microphones w/ stands cables to suit

359 Portable PA System - per additional Day Cultural Development NS $81.80 Not for Profit Community Events

360 Portable PA System - per Day, including; Cultural Development NS $86.90 Yamaha 10ch mixer/Amp 2 x JBL Eon 10/2 pass spkrs w/ stands 2 x Microphones w/ stands cables to suit

361 Portable PA System - per additional Day Cultural Development NS $46.00




Lighting Equipment Not For Profit Community Events

362 Portable Lighting Rig Par 56 8 x par 56s Dimmer bars and winch up stands


363 Portable Lighting Rig Par 56 8 x par 56s Dimmer bars and winch up stands Add Day


364 Portable Lighting Rig 8 X LED Pars and Push Up Stands Cultural Development NS $130.80

365 Portable Lighting Rig 8 X LED Pars and Push Up Stands Add Day


366 Event Trailer Including Delivery and Pick Up (Office Hours Only / Max travel distance 40 km each way)


Recreation Reserve User Contributions and Fees

367 Sporting Club annual user contribution (proportioned across all clubs and groups)

Recreation & Leisure NS $30,660.00

368 Casual Hire of Grounds - Community Group Recreation & Leisure NS $53.70

369 Casual Hire of Grounds - Commercial Group - less than 150 people

Recreation & Leisure NS $380.00

370 Casual Hire of Grounds - Commercial Group - more than 150 people but less than 600


371 Casual Hire of Grounds - Large Scale Events - more than 600 people


372 Weddings Service/Photography in Council Reserves inc. Botanical Gardens - Residents


373 Weddings Service/Photography in Council Reserves inc. Botanical Gardens - Non Residents


374 Casual Hire of Grounds - Non Local Schools Recreation & Leisure NS $150.00

Hanging Rock Reserve User Fees

375 Admission Car Recreation & Leisure NS $10.00

376 Admission Coach * Recreation & Leisure NS $50.00

377 Admission Minibus * Recreation & Leisure NS $20.00

378 Admission Motorbike Recreation & Leisure NS $10.00

379 Admission Person not in car or bus Recreation & Leisure NS $4.00 * Local School & Charity Groups - 20% discount Recreation & Leisure NS

Hanging Rock Reserve Site Fees Non Commercial

380 Petanque Shelter Recreation & Leisure NS $128.00

381 South West & South East BBQ Sites Recreation & Leisure NS $82.00

382 BBQ's - 2 Plates Recreation & Leisure NS $82.00

383 East Paddock Shelter A - booking fee only - day time Recreation & Leisure NS $179.00

384 East Paddock Shelter A - booking fee including 30 cars - day time Recreation & Leisure NS $483.00

385 East Paddock Shelter B - booking fee only - day time Recreation & Leisure NS $102.00

386 East Paddock Shelter B - booking fee including 30 cars - day time Recreation & Leisure NS $406.00

387 East Paddock Shelters - after hours - add to above daily booking fee


388 Cricket Oval (Exclusive Use) Recreation & Leisure NS $225.00 Hanging Rock Reserve Site Fees Commercial

389 Site reservation fee plus normal entry charge (negotiable) Recreation & Leisure NS $329.00 Hanging Rock Reserve

390 Annual Pass Recreation & Leisure NS $68.00

391 Farm Stay - Annual Pass Recreation & Leisure NS $78.00

392 1/2 Day Film Crew + Bond determined by Management. Fee may be negotiated.


393 Full Day Film Crew + Bond determined by Management. Fee may be negotiated.


394 Guided Tours Minibus 1 hr (12 people) * Recreation & Leisure NS $117.00

395 Guided Tours Coach 1 hr (40 people) * Recreation & Leisure NS $165.00

396 Night walks Adults Recreation & Leisure NS $23.00

397 Night walks Children (per child) Recreation & Leisure NS $11.50

398 Night walks Family (2 Adults & 2 Children) Recreation & Leisure NS $56.50

399 Silver Service Tour per person for conferences etc. Recreation & Leisure NS $19.00

400 Wedding Service & Photographs held at H'Rock Recreation & Leisure NS $450.00 * Local School & Charity Groups - 20% discount Recreation & Leisure NS

Hanging Rock Film Night

401 Per paying Adult Recreation & Leisure NS $25.00

402 Per paying Child Recreation & Leisure NS $10.00

403 Family Pass - 2 Adults, 2 Children Recreation & Leisure NS $60.00 Hanging Rock - Other events as they occur

404 Subject to negotiation and approval by Director CWB where over $2000. Manager under $2000.





Hanging Rock Camp Out at the Rock

405 Per paying Adult Recreation & Leisure NS $22.50

406 Per paying Child Recreation & Leisure NS $13.00

407 Per paying Family (2 adults, 2 children) Recreation & Leisure NS $58.00

Gisborne Fitness Centre and Kyneton Sports & Aquatic Centre Gym Fees

408 3 Month Membership Recreation & Leisure NS $270.00



411 Casual Visit (Includes Gym & Sauna) Recreation & Leisure NS $9.00

412 Casual Visit Gym Concession Recreation & Leisure NS $9.00

413 Casual Visit Gym/Swim Recreation & Leisure NS $12.60

414 Casual Visit Gym/Swim Concession Recreation & Leisure NS $11.50

415 Casual Visit Aerobics Recreation & Leisure NS $9.80

416 Casual Visit Aerobics Concession Recreation & Leisure NS $9.80

417 Casual Circuit 1/2 Hour class Recreation & Leisure NS $7.70

418 Gym Visit 10 Pass Card Recreation & Leisure NS $83.00

419 Gym Visit 10 Pass Card Concession Recreation & Leisure NS $83.00

420 Teens Hour Recreation & Leisure NS $7.70

421 Teens Hours 10 Pass Card Recreation & Leisure NS $69.30

422 Gym Six Month Membership Direct Debit (per fortnight) Recreation & Leisure NS $34.30

423 Gym Direct Debit Membership 10% Concession Recreation & Leisure NS $30.95

424 Gym Direct Debit Membership 25% Concession Recreation & Leisure NS $25.69

425 Casual Fitness Assessment Fee Recreation & Leisure NS $42.00

426 Aerobics 10 Pass Card Recreation & Leisure NS $93.00

427 Aerobics 10 Pass Card Concession Recreation & Leisure NS $93.00

428 Strength Training Casual Recreation & Leisure NS $7.50

429 Strength Training 10 Pass Card Recreation & Leisure NS $67.50

430 Strength Training 20 Pass Card Recreation & Leisure NS $134.00

431 Personal Training 30 min session Member Recreation & Leisure NS $41.00

432 Personal Training 45 min session Member Recreation & Leisure NS $60.00

433 Personal Training 10 sessions 30 min Member Recreation & Leisure NS $369.00

434 Personal Training 10 sessions 45 min Member Recreation & Leisure NS $540.00

Gisborne Aquatic Centre and Kyneton Sports & Aquatic Centre Pool Fees

435 Casual Swim Adult Recreation & Leisure NS $6.30

436 Casual Swim Child Recreation & Leisure NS $5.00

437 Casual Swim Family Recreation & Leisure NS $18.90

438 Casual Swim Full Time Student Recreation & Leisure NS $5.00

439 Casual Swim Pensioner Recreation & Leisure NS $5.00

440 Casual Swim Concession Adult Recreation & Leisure NS $5.00

441 Casual Swim Concession Child Recreation & Leisure NS $4.40

442 Casual Swim 10 Session Adult Recreation & Leisure NS $56.70

443 Casual Swim 10 Session Child Recreation & Leisure NS $45.00

444 Casual Swim 25 Session Adult Swim Recreation & Leisure NS $94.00

445 Casual Swim 25 Session Adult Concession Swim Recreation & Leisure NS $85.00

446 Parent Supervising Toddler U5 Recreation & Leisure NS $5.00

447 Learn to Swim School Age Recreation & Leisure NS $15.50

448 Learn to Swim Pre School Age Recreation & Leisure NS $15.50

449 Learn to Swim 2nd Child in Lesson Recreation & Leisure NS $14.80

450 Learn to Swim 3rd Child in Lesson Recreation & Leisure NS $14.00

451 LTS Re-enrolment Deposit Recreation & Leisure NS $43.00

452 LTS Administration Fee Recreation & Leisure NS $43.00

453 Learn to Swim Special Needs Recreation & Leisure NS $22.00

454 Learn to Swim Private Lesson Recreation & Leisure NS $43.00

455 Programs Aqua Exercise Recreation & Leisure NS $12.40

456 Programs Aqua Exercise Concession Recreation & Leisure NS $11.30

457 Programs Aqua Exercise 10 Pass Card Recreation & Leisure NS $111.60

458 Programs Aqua Exercise Concession 10 Pass Card Recreation & Leisure NS $101.70

459 Programs Aqua Exercise 3 Month Membership Recreation & Leisure NS $210.00

460 Birthday Parties (per child) Recreation & Leisure NS $17.00

461 Swim Membership 12 Months Adult Recreation & Leisure NS $450.00



464 Swim Membership 12 Months Child Recreation & Leisure NS $326.00






467 Gym & Swim 12 Months Recreation & Leisure NS $825.00



470 Direct Debit 6 Month Membership Gym and Swim (per fortnight)


471 Direct Debit Gym and Swim Membership 10% Concession (per fortnight)


472 Direct Debit Gym and Swim Membership 25% Concession (per fortnight)


473 Direct Debit Swim Membership (per fortnight) Recreation & Leisure NS $22.50

474 Direct Debit Swim Membership 10% Concession (per fortnight)


475 Direct Debit Swim Membership 25% Concession (per fortnight)


476 Family Membership 12 Months Recreation & Leisure NS $975.00



479 Direct Debit Family Swim Membership (per fortnight) Recreation & Leisure NS $49.60

480 Direct Debit Family Swim Membership 10% Concession (per fortnight)


481 Direct Debit Family Swim Membership 25% Concession (per fortnight)


482 Swimming Lesson Ratio 1:6 per lesson per student Recreation & Leisure NS $9.10

483 Swim Lesson Ratio 1:10 per lesson per student Recreation & Leisure NS $7.90

484 Full Centre Hire (other group) per hour Recreation & Leisure NS $218.00

485 Full Centre Hire (other group) - half day Recreation & Leisure NS $664.00

486 Full Centre Hire (community group) per hour Recreation & Leisure NS $163.00

487 Full Centre Hire (community group) half day Recreation & Leisure NS $580.00

488 25m & teaching pools one hour (other group) Recreation & Leisure NS $164.00

489 25m & teaching pools half day (other group) Recreation & Leisure NS $588.00

490 25m & teaching pools one hour (school group) Recreation & Leisure NS $134.00

491 25m Carnival Hire per hour Recreation & Leisure NS $112.00

492 25m Carnival Student Entry Fee Recreation & Leisure NS $2.40

493 25m & teaching pools half day (school group) Recreation & Leisure NS $501.00

494 25m Pool Lane hire per hour Recreation & Leisure NS $54.80

495 25m Pool Lane hire per hour (Off Peak) Recreation & Leisure NS $44.00

496 25m Pool Lane hire per half hour Recreation & Leisure NS $31.70

497 25m Pool Lane hire per half hour (Off Peak) Recreation & Leisure NS $25.00

498 LTS Pool per hour Recreation & Leisure NS $28.50

499 LTS Pool Lane 3rd lane half hour Recreation & Leisure NS $15.30

500 WWE Pool per hour Recreation & Leisure NS $40.30

501 WWE Pool per half hour Recreation & Leisure NS $26.10

502 Extra staff member per hour Recreation & Leisure NS $45.50 Outdoor Pools

503 Casual Swim Adult Recreation & Leisure NS $5.40

504 Casual Swim Child Recreation & Leisure NS $3.80

505 Casual Swim Full Time Student Recreation & Leisure NS $3.80

506 Casual Swim Pensioner Recreation & Leisure NS $3.80

507 Parent Supervising Child U5 Recreation & Leisure NS $3.80

508 Family Swim pass Recreation & Leisure NS $15.80

509 Season Ticket Adult Recreation & Leisure NS $105.50

510 Season Ticket Child U18 Recreation & Leisure NS $68.50

511 Season Ticket Family Recreation & Leisure NS $212.00

512 Season Ticket Concession Recreation & Leisure NS $68.50 Council offers the following discounts: *10% Seniors Card - 25% Students, Teens, Pensioner, Carers & Corporate - 30% Staff Kiosk/Merchandise

*30% Discount to Community Groups who are fundraising for good will events *Free use annually for each swim club to run a fundraising swimathon. *Free use for companion card holders. *Incentive based pricing throughout the year to encourage sales growth/member retention

Gisborne Community Centre Other

513 Office One Regular (per hour) Recreation & Leisure NS $17.10

514 Office One Casual (per hour) Recreation & Leisure NS $19.80

515 Storeroom One Recreation & Leisure NS $97.00

516 PA system hire (per hour) Recreation & Leisure NS $120.00




Buffalo Sports Stadium / Romsey Recreation Centre / Riddells Creek Leisure Centre / Kyneton Toyota Sports & Aquatic Centre

See General Meeting Rooms & Halls Section below for room and associated facility rates at these centres.

Stadium Hire (Category 1 SH) 517 Social Functions (session) Recreation & Leisure NS $500.00

518 Peak (per hour) Recreation & Leisure NS $47.00

519 Off Peak (per hour) Recreation & Leisure NS $31.20

520 Bond for Social Function Recreation & Leisure NS $350.00 Other

521 Kitchen/Kiosk (Day) Recreation & Leisure NS $55.00

522 Club Rooms (Half Year / Junior) Recreation & Leisure NS $532.00

523 Club Rooms (Year) Recreation & Leisure NS $1,035.00

524 Amenities hire (year) Recreation & Leisure NS $305.00 Squash Courts

525 Regular Use Per Hour Recreation & Leisure NS $20.00

526 Casual Use Per Hour Recreation & Leisure NS $22.50

527 Junior Use Per Hour Recreation & Leisure NS $19.00 Macedon Community Centre Stadium

See General Meeting Rooms & Halls Section for these types of facilities at this centre.

Stadium Hire (Category 1 SH) 528 Social Functions Recreation & Leisure NS $500.00

529 Bonds Recreation & Leisure NS $350.00

530 Peak (hour) Recreation & Leisure NS $43.00

531 Off Peak (hour) Recreation & Leisure NS $28.20 Other

532 Kitchen Per Day Recreation & Leisure NS $55.00

533 Kitchen Per Day Commercial Use Recreation & Leisure NS $127.00

534 Bond Commercial Hirer Recreation & Leisure NS $1,000.00

GENERAL MEETING ROOMS AND HALLS Small Meeting Room (up to 20 people)

535 Regular Use (Hour) Recreation & Leisure NS $17.10

536 Casual Use (Hour) Recreation & Leisure NS $19.80

537 Social / Commercial (H)our Recreation & Leisure NS $35.80 Applicable facilities: Buffalo Sports Stadium - Utility Room Romsey Rec Centre - Upstairs Utility Room KTSAC - The Den Squash Room Macedon Community Centre - Utility Room Gisborne Community Centre - Meeting Rooms Multipurpose / Small Hall (up to approx. 100 people)

538 Regular Use per hour Recreation & Leisure NS $24.80

539 Casual Use per hour Recreation & Leisure NS $29.20

540 Social Functions (food & drink consumed) - evening Recreation & Leisure NS $287.00

541 Bond Recreation & Leisure NS $350.00 Applicable facilities: Buffalo Sports Stadium - Rotary Room Romsey Rec Centre - Multipurpose Room Riddells Creek Leisure Centre - Multipurpose Rm KTSAC - The Studio / Jack Walker Room Macedon Community Centre - Multipurpose Rm Gisborne Community Centre - Senior Citz Hall Large Hall (up to approx. 150+ people)

542 Regular Use per hour Recreation & Leisure NS $36.30

543 Casual Use per hour Recreation & Leisure NS $40.30

544 Social Functions (food & drink consumed) - evening Recreation & Leisure NS $385.00

545 Commercial Event - day Recreation & Leisure NS $292.00

546 Community Event - day Recreation & Leisure NS $255.50

547 Bond Recreation & Leisure NS $350.00 Applicable facilities: Gisborne Community Centre - Mechanics Hall Large Catering Kitchen (capacity to cater for 100+)

548 Per Day Recreation & Leisure NS $55.00

549 Commercial Hire per day Recreation & Leisure NS $127.00

550 Bond Commercial Hire Recreation & Leisure NS $1,000.00 Applicable facilities: Gisborne Community Centre - Kitchen




** Community Meetings

Selected small meeting rooms at all facilities are available free of charge for meetings (NOT activities) for local community groups that are based in the shire and who operate entirely on a voluntary not for profit community basis. Only groups who do not engage paid personnel may be eligible. The following conditions apply -

Conditions: 1. Limit up to 6 bookings per annum however more may be considered depending upon demand.

2. Bookings must be made at least 7 days in advance. 3. A hire form must be completed for each booking & PL insurances provided (properly constituted groups will have this).

4. Paid hiring’s take precedence (ie. Non-paying hirer may have to reschedule/relocate booking if a paid hirer requires the room at the same time - at least 7 days notice will be provided).

5. The Facility manager has authority to determine eligibility.

6. Applicable small meetings rooms are: Gisborne Community Centre - library building meeting room, Buffalo Sports Stadium - front utility room, Macedon Community Centre - front utility room, Riddells Creek Leisure Centre - creche, Romsey Recreation Centre - creche, Kyneton Mechanics Institute - meeting room library corner (Board room).

7. Conditions subject to review after 12 months.

Planning and Building Permits

551 Request for Extension to Permit - First Request Planning NS $280.00

552 Request for Extension to Permit - Second Request Planning NS $560.00

553 Request for Extension to Permit - Third Request Planning NS $720.00

554 Request for amendment to permit Planning S Various

555 Request to endorse amended plans Planning NS Various

556 Secondary Consent Planning NS $250.00

557 Miscellaneous Consent Planning NS $510.00

558 Written Planning Enquiry Planning NS $130.00

559 Request for copy of Planning Permit (number provided and file in the system)

Planning NS $90.00

560 Development Plan ( that does not create a road) Planning NS $510.00

561 Development Plan ( that does create a road) Planning NS $920.00

562 Amend a development Plan Planning NS $360.00

563 Request for copy of Planning Permit (no number provided) Planning NS $160.00

564 Advertising Amended S173 (maximum 10 letters) Planning NS $130.00

565 Advertising Amended S173 (per letter after 10) Planning NS $6.00

566 Permit - Use only Planning S $1,240.70

567 Permit - Single dwelling under $100,000 Planning S $592.50

568 Permit - Single dwelling $100,000 to $500,000 Planning S $1,212.80

569 Permit - Single dwelling $500,000 to $1,000,000 Planning S $1,310.40

570 Permit - Single dwelling $1,000,000 to $2,000,000 Planning S $1,407.90

571 Permit to develop land Planning S Various

572 Permit - Tree Removal Planning S $188.20

573 Permit - Dam [under 3 Megalitres] Planning S $188.20

574 Permit to subdivide existing building Planning S $1,240.70

575 Permit to subdivide land into 2 lots Planning S $1,240.70

576 Permit to re-align boundary or consolidate lots Planning S $1,240.70

577 Permit to subdivide land into more than 2 lots Planning S $1,240.70

578 Permit to remove a restriction from land Planning S $1,240.70

579 Permit to create, vary or remove restriction Planning S Various

580 Permit to create, vary or remove an easement Planning S $1,240.70

581 Amendment of applications Planning S $1,240.70

582 Amendment permits under Section 72 Planning S Various

583 Certificates of Compliance Planning S $306.70

584 Planning Certificate Planning S $20.90

585 Planning Certificate - Urgent Planning NS $50.00

586 Determining if action is to the satisfaction Council /other agency Planning S $306.70

587 House Relocation/Re-erection Building NS $1,250+(Cost of

Works/200)

588 Extension of time to permit for 12 months Building NS $365.00

590 Class 1 A Building Works [by Registered Builder] Building NS

$525+(Cost of Works / 210) (to $1,000,000) then

$2061.10 + (Cost of Works / 310)

589 Restumping of Dwelling Building NS $410+(Cost of

Works/200)




591 Class 1A Building Works [by Owner Builder] Building NS


$2241.67 + (Cost of Works / 300)

592 Class 1 - Multiple units Building NS


$2061.10 + (Cost of Works / 310)

593 Other building work - Outbuildings, Sheds, Carport Building NS


$2241.67 + (Cost of Works / 300)

594 Other building work - demolition Building NS


$2241.67 + (Cost of Works / 300)

595 Other building work - swimming pools Building NS


$2241.67 + (Cost of Works / 300)

596 Commercial and Industrial - Class 2-9 Building NS

$1,200+(Cost of Works / 150) (to $1,000,000) then

$3866.67 + (Cost of Works / 250)

597 Victorian Government Levy Building S 0.00128% per $ of cost of

work over $10,000

Planning and Building Permits

598 Building over an easement Engineering Planning S 18.43 Fee Units

599 Property Information Building S 3.67 Fee Units

600 Lodgement Fee Class 1 & 10 Building S 2.75 Fee Units

601 Consent and Reports Building S 18.43 Fee Units

602 Protection of the public ( ie Hoardings) Building S 18.43 Fee Units

603 Building Search Fees and copies of plans and permits Building NS $165.00

604 Variation of Building permit Building NS $255.00

605 Demolition report ( Section 29A ) Building S 4.60 Fee Units

606 Assessment non-compliant building matter Building NS Permit Fee by 200%

607 Additional inspections Building NS $185.00

608 Fences (including pool, barriers and retaining walls) Building NS $400 + (cost of work / 150)

609 Place of Public Entertainment - Up to 5,000 people Building NS $550.00

610 Place of Public Entertainment - 5,001 to 15,000 people Building NS $800.00

611 Place of Public Entertainment - greater than 15,000 people Building NS $1,600.00

612 Tourist signing application fee Economic Development & Tourism NS $86.00

Strategic Planning

613 Planning Scheme Amendment - Considering a request Strategic Planning S $2,871.60

614 Planning Scheme Amendment - Referring an amendment to a panel up to 10 submissions

Strategic Planning S $14,232.70

615 Planning Scheme Amendment - Referring an amendment to a panel between 10 and 20 submissions


616 Planning Scheme Amendment - Referring an amendment to a panel > 20 submissions


615 Planning Scheme Amendment - Adopting amendment and submitting amendment for approval

Strategic Planning S $453.10

616 Planning Scheme Amendment - Consideration by Minister Strategic Planning S $453.10

617 Proponent costs for Council consideration - Consultant Strategic Planning S At cost

616 Public notice letter by mail Strategic Planning S $1.59

617 Public notice - advertisement in local newspaper Strategic Planning S At cost

618 Public notice - advertisement in Government Gazette Strategic Planning S At cost

619 Independent Panel fees Strategic Planning S At cost

620 Historical Document Search Strategic Planning S $130.00

Corporate Charges

621 Admin Fee - Dishonoured Payments Finance NS $16.50

622 Land Information Certificates Finance S $25.40

623 Rate Search (10 Years) Finance NS $28.00



626 Re-issue Rate Notice - Fee to post. E-mail no charge. Finance NS $5.00

* S - Statutory, NS - Non-Statutory


Glossary

Act means the Local Government Act 1989

Annual report means a report of the activities of the previous financial year and contains a report of

operations, audited financial statements and an audited performance statement

Asset expansion

expenditure

means expenditure that extends the capacity of an existing asset to provide benefits

to new users at the same standard as is provided to existing beneficiaries

Asset expenditure

type

means the following types of asset expenditure:

asset renewal expenditure;

new asset expenditure;

asset upgrade expenditure;

asset expansion expenditure

Asset renewal

expenditure

means expenditure on an existing asset or on replacing an existing asset that returns

the service capability of the asset to its original capability

Asset upgrade

expenditure

means expenditure that:

enhances an existing asset to provide a higher level of service; or

increases the life of the asset beyond its original life

Australian

Accounting

Standards (AASB)

means the accounting standards published by the Australian Accounting Standards

Board

Budget means a plan setting out the services and initiatives to be funded for the financial

year and how they will contribute to achieving the strategic objectives specified in the

council plan

Capital works

expenditure

means expenditure on non-current assets and includes new assets, asset renewal,

asset expansion and asset upgrade

Council plan means a plan setting out the medium-term strategic objectives, strategies, strategic

indicators and resources reflecting vision and aspirations of the community for the

next four year

Financial resources means income, expenditure, assets, liabilities, equity, cash and capital works

required to deliver the services and initiatives in the budget

Financial statements means the financial statements and notes prepared in accordance with the

Australian Accounting Standards as they apply to the general purpose financial

reports of local governments and a statement of capital works and included in the

annual report

Financial year means the period of 12 months ending on 30 June each year

Human resources means the staff employed by a council

Indicator means what will be measured to assess performance

Initiatives means actions that are one-off in nature and/or lead to improvements in service


Major initiatives means significant initiatives that will directly contribute to the achievement of the

council plan during the current year and have a major focus in the budget

Minister means the Minister for Local Government

Model budget means the Victorian City Council Model Budget prepared annually by the Institute of

Chartered Accountants in Australia

New asset

expenditure

means expenditure that creates a new asset that provides a service that does not

currently exist

Non-financial

resources

means the resources other than financial resources required to deliver the services

and initiatives in the budget

Non-recurrent grant means a grant obtained on the condition that it be expended in a specified manner and

is not expected to be received again during the period covered by a Council’s Strategic

Resource Plan

Planning and

accountability

framework

means the key statutory planning and reporting documents that are required to be

prepared by councils to ensure accountability to local communities in the performance

of functions and exercise of powers under the Act

Performance

statement

means a statement including the results of the prescribed service outcome indicators,

financial performance indicators and sustainable capacity indicators for the financial

year and included in the annual report

Recurrent grant means a grant other than a non-recurrent grant

Regulations (LGR) means the Local Government (Planning and Reporting) Regulations 2014

Report of operations means a report containing a description of the operations of the council during the

financial year and included in the annual report

Services means assistance, support, advice and other actions undertaken by a council for the

benefit of the local community

Statement of capital

works

means a statement which shows all capital expenditure of a council in relation to non-

current assets and asset expenditure type prepared accordance to the model

statement of capital works in the Local Government Financial Report

Strategic objectives means the Goals in the Council Plan, which Council is seeking to achieve over the

next four years and

Strategic Resource

Plan

means a plan of the financial and non-financial resources for at least the next four

years required to achieve the strategic objectives in the council plan

Strategies means high level actions directed at achieving the strategic objectives in the council

plan

Statement of human

resources

means a statement which shows all council staff expenditure and numbers of full time

equivalent council staff

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