bulletin - stellenbosch university desember 2012.pdf · energie bydra. sodoende sal ons ’n...

Vir meer inligting oor Fasiliteitsbestuur: www.sun.ac.za/facilitiesmanagement

Fasiliteitsbestuur | Facilities Management

Dec 2012

From the office of the Chief Director

We are steaming ahead towards the end of the year and one cannot believe that 2013 is waiting for us around the corner. It has been an exceptional busy year in many respects and to crown it all, an external evaluating panel audited our department and operations. Their report was mainly positive with some food for thought in some areas. The report was released to our management team for comments and then submitted to the SU Qua-lity Committee.

Looking back at 2012, we have achieved, amongst others, a number of milestones, many of them of strategic importance:

• The completion of our Integrated FM model by decentralizing the SCW and reactive maintenance functionality to the FM clusters;

• The number of new buildings completed in one year was a record for any given year in the history of SU;

• The commissioning of our own building, thereby uniting the management of all our operations under one roof and around a world class Operational Centre;

• The introduction of electrical vehicles to replace some of the petrol driven vehicles as cost-efficiency and sustainability initiative;

• Campus Security was given a striking new identity, supplemented by two more aggressively marked vehicles and 4 motorcycles;

• The energy management system was prepared for decentralization as from January 2013;• Properties Services have lately succeeded to turn the trend of backlog in work orders around and have accomplished a

significant shift towards planned maintenance; • To enhance our internal and external communications, this is the fourth of our new quarterly electronic Bulletin and on

top of that we boast with a brand new web-site with state of the art functionality;• Though, the most significant breakthrough in 2012 was in the area of funding, with our maintenance budget being

topped up by the second (out of five) annual significant increase in budget, the Rector announcing that the Hope Project Phase 2 will focus on facilities and the DHET allocation of funds that will enable a variety of new projects to the value of some R256 million.

We have recently presented our business plans for 2013 tot 2018 to the Facilities Management Advisory Committee and we were pleased to receive a very positive response. The Committee congratulated the people of FM for the leaps taken forward over the four years following the restructuring of the department – a feather in the cap to all of you who have made this possible.

On that positive note, I would like to thank each and all for the successes we have had during 2012 and ask you to join me in taking the final and consolidating steps towards operational efficiency – our theme for 2013. To those who are going to travel over the year-end, bon voyage and please return safely!

Bulletin


Stampie-kanniedood

‘n Tweede asem vir Stampie

Thys Carstens, konsultant van Perfect Touch, berig dat ‘n roller vir die krieketblaaie by Coetzenburg wat vir meer as 50 jaar gebruik is, onlangs nuwe lewe gekry het. Die roller, wat mettertyd die naam ‘Stampie’ gekry het, het later so verouderd geraak dat daar nie meer onderdele beskikbaar was nie, en Stampie sou afgeskryf moes word. Die werk-tuigkundige het egter ingegryp: Hy het van die onderdele vir die roller self gemaak en ander láát maak om dié lid van die FB-familie weer te kan gebruik. Boonop is Stampie afgeskuur en geverf, en lyk hy nou soos ’n splinternuwe sikspens.

Stampie word tans by die Welgevallen-krieketvelde gebruik om kolfblaaie voor te berei, en is in ’n volledig werkende toestand.

FM electric/solar-energy vehicles

While many FM staff are used to the new electric/solar energy vehicles, few know the detailed benefits that motivated the move towards this more cost-effective form of transport.

Few will argue with the need to become eco-friendly in view of the devastating effects of carbon emissions on the environment and today’s fuel and electricity costs are also rapidly rising, with Eskom forecasting further huge increases over the next five years. Therefore, the challenge is not only to preserve the limited supply of increasingly expensive fossil fuel, but to move away from our total dependence on these fuels towards a cleaner, more cost-effective and low-carbon emissions power source.

In conjunction with the vehicle provider Melex and local authorities, Facilities Management has been able to take phased delivery of these vehicles, which are: very low in environmental impact, with no exhaust and little noise emissions, powered by battery/solar panels, with a 5 Kw electric drive system, travels a daily minimum distance of 50 km at a governed speed of 40 km/h when fully charged and is simple to operate and drive on tarred as well as off-road surfaces.

The electric vehicles require a minimum overnight charge of approximately ten hours following the daily depletion of the batteries. The 200-watt solar panel on the roof of the vehicle provides a reduction of 25–30% on overall battery charging if the vehicle is left in the sun for approximately eight hours a day. The average rate of consumption for the electric vehicles is 167 watt-hours/km (approximately R0,20/km).

Through the implementation of the vehicles as well as the renewable-energy generation by the solar panels on the roofs of the vehicles, we are able to successfully reduce the overall carbon footprint, with sufficient solar power generation to reduce the recharge power requirements of the vehicles.

Furthermore, cost savings are achieved due to lower monthly operating costs than those for petrol and diesel vehicles.

“Omdat hy so diep in ons harte gekruip het, is ons bly Stampie kon ’n tweede lewe kry”, sê Thys.


Toegangsbeheer

Toegangsbeheer verseker beter sekuriteit, transaksieregisters en beperking van toegang

Een groot uitdaging in US geboue is die sluit van deure na be-sigheidsure. Die realiteit is dat niemand daarvoor verantwoorde-likheid wil neem nie en gevolglik word sommige deure ongesluit gelaat. Met elektroniese toegang word risiko’s verbonde hieraan uitgesny deurdat deure outomaties gesluit word.

Al is daar ’n beleid dat sleutels nie gedupliseer mag word nie, is daar eintlik geen beheer daaroor nie. Indien iemand ’n sleutel verloor, is dit gewoonlik ’n omslagtige proses om slotte te vervang ingeval die sleutel in verkeerde hande beland. ’n Elektroniese toegangsbeheerstelsel bied elke personeellid unieke toegang. Die toegang word beheer deur middel van ’n databasis wat spesifieke toegangsregte toeken. Indien iemand uit die instansie se diens sou tree, kan daardie persoon se toegangsreg maklik gestaak word sonder dat dit ander personeel se toegang raak.

Met ŉ tradisionele sleutel-en-alarm-sisteem, is daar geen keer aan personeel wat buite werksure kom en gaan nie. Elektroniese toe-

Erkenningsbewyse

deur die Hoofdirekteur

Sedert die vorige nuusbrief, is erken-

ning gegee aan die volgende perso-

neellede wat bydraes gelewer het tot

voortreflike diens en kostebesparing.

• Andrew van Rooyen

Beplanning en Ontwikkeling

• Trevor Hoeben

Fasiliteitsdienste

• Groepserkenning: OpsKamer personeel

Fasiliteitsdienste

Property Services Employee of the month

The recipient of this award is elected by peers based on execution of work and interaction with colleagues and clients.

• Charles Adams August

• Martin BezuidenhoutSeptember

Kleingroepaktiwiteit

Hernubare-energie in alle fasette

Die Energiewerksgroep wat as deel van die oorkoepelende volhoubaarheidsprogram saamgeroep is, het reeds heelwat ener-gie-besparingsprojekte uitgewys, wat tans geëvalueer word.

Energie word in die breedste moontlike sin verstaan en verwys nie net na elektrisiteit nie, maar sluit ook omgewings-vriendelike energiebronne soos hernubare energie in. Dit strek ook verder as net die kampus, en is bedoel om studente deur middel van bewusmaking en opleiding in die konsepte van volhoubaarheid te onderlê sodat hulle dit uiteindelik ook in hulle onderskeie werksomgewings sal kan toepas.

Projekte wat tans in die kleingroepaktiwiteit bespreek en ook ondersoek word, is:

•Son-energie: Hierdie projek ondersoek die moontlikheid om 1 MW energie deur middel van sonpanele op te wek. Dit kan help om skoner elektrisiteit aan die kampus te voorsien.•Bio-energie: Bio-energiemateriaal by Welgevallen-proefplaas word ondersoek vir moontlike verwerking in ’n

biogasverwerker om elektrisiteit en gas vir gebruik deur die Universiteit te voorsien.•Rekenaars: Rekenaars in sekere lokale is met skootrekenaars vervang, terwyl ander rekenaars weer vervang is met

skerms wat vanaf ŉ bediener voorsien word. Dit het reeds ŉ beduidende elektrisiteitsbesparing teweeggebring.

Bogenoemde sowel as ander projekte sal ongetwyfeld tot doeltreffender energieverbruik en die opwekking van skoner energie bydra. Sodoende sal ons ’n kleiner impak op die omgewing hê en ŉ meer omgewingsvolhoubare kampus skep.

gangsbeheer stel die US in staat om pa-rameters vir groepe op te stel, wat toe-gang beperk tot bepaalde ure en areas.

Elektroniese toegangsbeheer stel die werkgewer ook in staat om ’n geskie-denis op te bou en verslae te skep oor toegang tot die gebou. Hierdie inligting kan onder meer gebruik word om ongemagtigde toegang te ondersoek.


Tygerberg Voedsellaboratorium

Onderbenutte laboratorium word heringerig vir optimale gebruik

Die Departement Menslike Voeding in die Fakulteit Geneeskunde en Gesondheidswetenskappe spog deesdae met ’n splinternuwe voedsellaboratorium. Dít volg op ’n versoek van die Fakulteit vir die herinrigting van ’n bestaande laboratorium wat voorheen as ’n mikrobiologie-virologie-laboratorium vir die Departement Geneeskundige Fisiologie ingespan was, maar omdat dit onderbenut was, is daar besluit om ’n gedeelte aan Menslike Voeding af te staan.

Nuwe, doelgemaakte laboratoriumbanke is voorsien waarin plaatstowe geϊnstalleer is. Bokant die stowe is meganiese uitsuigwaaiers in uitsuigkappe aangebring, en die vloerafwerking is met strookviniel vervang.

Om met nuwe tegnologie tred te hou, is ’n dataskryfbord, dataprojektor en kamera bokant die demonstrasiestoof geïnstalleer, met ’n projeksieskerm vir optimale lesingdoeltreffendheid. Dit wat die dosent op die stoof doen, sal dus op ’n skerm geprojekteer word vir almal om te sien.

Ander hipermoderne toerusting van bekende handelsname soos Vulcan, wat in industriële toerusting spesialiseer, is ook hier geïnstalleer. Met hierdie voedsellaboratorium kan die Departement nie anders as om uitnemende resultate te behaal nie.

Simulator room officially ‘named’

The simulator room, a model classroom designed to train lecturers in the application of world class technology, was of-ficially opened on 21 November 2012.

This simulator room, named Den Bosch, has been the result of a unique collaborative approach between the Centre for Student Counseling and Development (CSCD), the Centre for Teaching and Learning (CTL) and Facilities Manage-ment (FM). This teaching and learning venue is technology rich and emulates the standards that were set for Category-C teaching venues which represents the category designation for all general schedulable lecture venues. US hopes that it will be in a position to implement the vision to up-grade all ear-marked Category-C teaching venues to this new standard over a period of a few years.

Some of the features are: mobile workstations to help with optimum flexibility and student participation, a dual-casting video system allowing lecturers and students to share lectures with other classes from around the world, a touch screen computer system for lecturers and other such designs and technologies to improve productivity and aesthetics.

The long-term vision for FM and US is to transform all the general lecture venues into these advanced, technology- focused venues.


Teaching and learning in the UK

SU Team investigates the teaching and learning facilities in the UK

John Villet and Kevin Matthew joined Dr JP Bosman: Senior Advi-sor for Teaching and Learning, on an investigation of teaching and learning in the UK.

Dr Bosman made contact with project leaders and specialists in learn-ing-space projects, inter-active classroom use and E-learning to discuss educational technology, podcasting, lecture capturing and the process of learning-space renewal, specifically from a teaching and learning per-spective. The main objective of John’s visit was to gather information on all support services provided to teaching venues, which enables the academic staff to teach in a well maintained teaching / learning envi-ronment. Areas of investigation included: different types of support services rendered, organisational structures, pros and cons of in-house vs. outsourced service providers, skills of technical staff, SLA measure-ments, remote monitoring assistance and maintenance scheduling technologies, as well as booking systems for venues, processes, etc.

Kevin met with designers of teaching and learning venues with regard to new innovations and excellence in aiding teaching and learning. He viewed good examples of these facilities as well as venues that promote team-based learning. His responsibility was to benchmark US teaching and learning approach, focusing on student engagement, implemen-tation and the use of technology in teaching venues. The integration of clients’ requirements, technology requirements and upgrades into

E-classroom with electrically-adjustable tables for wheelchair access

designs of teaching facilities were also investigated.

Selecting which UK institutions to be visited was one of the biggest challenges, firstly as there are so many institu-tions, but mainly so that the foci of the teams’ combined and individual missions would be achieved. To this end, a very diverse blend of institutions was chosen, sporting differences in student numbers, student diversity and demographics as well as institutions that had recently been involved in these innovative approaches to facilities. The final choice of universities was: Newcastle, Bradford, Sheffield, Coventry, Worcester, Exeter, Tremough and Middlesex.

The delegations and staff members that were called upon to assist, left no stone unturned to ensure that our visits were worthwhile. The result was that our group could return with some clear individual and corporate visions to share with and implement at Stellenbosch.

Some of the general principles are to ensure that:

•US seeks to provide an excellent student experience and should make their teaching spaces the highest priority.•Premium teaching spaces should support a diverse student and teaching body (especially language diversity as well as

disability) according to universal design principles.•We should work from a master plan of upgrading and new build projects according to the recent audit of learning

spaces as well as the input of the timetable division (this includes location, categories and sizes within those catego-ries).

•Our teaching and learning model should have a strong voice and representation in planning and design decisions around upgrading and new learning spaces.

•There should be a core reference advisory group that continuously, pro-actively and innovatively researches the latest trends, as well as proposing inputs to aid the holistic teaching and learning space initiative. This group should con-sist of: selected students, Centre of Teaching and Learning, Facilitities Management (including specialist audio-visual design) and Information Technology representation.

•Within the planning and development section of Facilities Management, there should be a planner dedicated to teach-ing and learning projects.

Small group venue at Sheffield University


Opening of yet another new building

The Africa Centre for HIV and Aids Management

An impressive, functional and much needed new multi-million rand building for the Africa Centre for HIV and AIDS Management opened its doors recently. The Centre was previously housed in the Industrial Psychology Building.

The Africa Centre offers HIV/AIDS academic training programmes – these include the Postgraduate Diploma in HIV and AIDS Management (PDM), as well as the MPhil programme. The aim is to empower people to take control of and manage the pandemic and to reach out to those affected by the disease.

As the Africa Centre is a HOPE Project initiative in the Faculty of Economic and Management Sciences. The red signage on the new building is symbolic of the work that the Africa Centre does in combatting the AIDS scourge.

Prof Johann de Villiers said: “It is a milestone and a dream come true for the Faculty and also for each and every one of our staff members. We are thrilled that it has been completed and we know that it is going to be put to excellent use.”

New facilities in the building includes a lecture hall, auditorium and break-away rooms. Furthermore the building is built to “green” stan-dards with no light switches, light intensity is operated by sensors which measure the intensity of natural light and then only supply electrical light on demand.

The air-conditioning system is also an energy-saving system which operates on mostly return air from the building and supply air via a two-way system to the south and north side of the building.

HEFMA 2012(By Charin Gilbert)

HEFMA 2012 was hosted by the University of the Witwatersrand from Monday 15 October to Thursday 18 October. I found the conference very interesting and would recommend that anyone concerned with any aspect of facilities ma-nagement make use of the opportunity if it comes along. We’re not isolated in the challenges we face every day, and I was able to experience a network of higher-education facilities managers sharing their challenges and solutions, thereby enabling all of us to deliver a better, faster, more efficient support structure to our clients.

HEFMA (Higher Education Facilities Management Association) is meant for facilities managers on the African continent, and is itself affiliated to APPA (North America), AUDA (Europe) and TEFMA (Australia) to form APPA International.

Some of the topics covered, were:•Integrated strategic asset management = informed & responsible-decision •The challenges and opportunities facing facilities managers•Virtual design and construction – a new model for process control•The truth about LED and how to implement LED without wasting. •The carbon challenge•Wits waste recycling – a dedicated on-site waste and recycling plant •Improved facilities management through spatial asset intelligence

Overall, the conference was very informative and also offered delegates a chance to meet colleagues from other universities across the globe. The similarities in the challenges we all face were a true eye-opener.

Waste and recycling plant at Wits

Dear ColleaguesAs the year comes to an end, I would like to thank each of my FM colleagues who supported the communication efforts this year. Thank you for your contributions and for every kind word spoken in the passages and pause rooms of this building. I sincerely hope you will have a blessed ending to 2012 and I leave you with my favourite quote of this year: “Forget what hurt you in the past, but never forget what it taught you.”

Heidi

The final word:

bulletin - stellenbosch university desember 2012.pdf · energie bydra. sodoende sal ons ’n...

Documents