BUSINESS & ARTS COMMITTEE MEETING AGENDA

CHAMBER OFFICE Friday, February 27, 2015 @ 12PM

ACTION INFO Notes

1. Call to Order - Welcome & Introductions X

2. Conflict of Interest Disclosure X

3. Approval of Agenda X

4. Approval of Minutes from January 23, 2015 X

PRESENTATION

5. None X

OLD BUSINESS

6. 2015 Artist of the Year a. Use of artwork agreement

b. First Friday Event (Fall 2015)

c. Brainstorm opportunities to promote Artist of the

Year through Chamber

X

X

X

7. Youth Arts Scholarship a. Proposal to Executive Committee AND Board of

Directors

b. UAF Disbursements to business classes

c. Scholarship sustainment

X

X

X

8. Friends of the Arts Award a. Proposal to Executive Committee AND Board of

Directors (June 2015) b. Award Name

X

X

Jo Scott Business in/and Arts Award?

NEW BUSINESS

9. GML Arts Performance Schedule Discussion

10. Review Legislative Bills & Assign to Committee Members

X

X

Monthly?

REPORTS & COMMUNICATIONS

11. Committee Attendance Report

12. Executive Director / Staff Report

13. Committee Chair Report 14. Committee Member Comments 15. Guest Comments

X

X

X

X

X

Included in Packet We now have membership to Americans for the Arts

REVIEW ACTION ITEMS FROM TODAY’S MEETING

UPCOMING BUSINESS & ARTS COMMITTEE MEETING(S)

March 27, 2015 – Meeting with Brianna Reagan

UPCOMING CHAMBER MEETINGS & EVENTS

Upcoming GMLs at the Carlson Center

March 3: Alaska Center for Energy & Power Update from Gwen Holdmann

March 10: Foraker Group 2015 Economic Impact Report by Dennis McMillian

March 17: TBD

March 24: Ties That Bind Report presented by McDowell Group

March 31: TBD

Tanana Chiefs Conference Welcome Reception – Monday, March 16

Military Appreciation Banquet – Friday, May 1 – tickets can be purchased online

16. Adjourn X

Interior Alaska – The “Place” To Do Business 100 Cushman St., Suite 102 | Fairbanks, Alaska 99701-4665

Phone (907) 452-1105 | Fax (907) 456-6968 | www.FairbanksChamber.org

BUSINESS AND THE ARTS COMMITTEE MEETING MINUTES Chamber Conference Room

Friday January 23, 2015 – 12:00PM

Committee members present: Guests present: Staff present:

June Rogers, Jess Peňa, Jeremia Schrock, Emile Strom-Wright Emily Goodwyn, Timothy Holderness, Cody Batey Jonni Roos

1. Call to Order June Rogers, committee chair, called the meeting to order at 12:05PM. A quorum was established. The committee made introductions to their guests.

2. Approval of Agenda A motion was made by Jeremia and seconded to approve the agenda for the meeting. Motion carried.

3. Approval of Minutes a. December 12, 2014

A motion was made by Jess Peňa and seconded to approve the minutes of the December 12, 2014

OLD BUSINESS

4. 2015 Artist of the Year

The Artist of the Year will be invited to attend the Feb 20 committee meeting. Staff introduced a draft agreement for the committee to review, email comments before February 12. The committee discussed viable dates for the Artist’s First Friday. May 2 is not available. Jess will contact Brianna about potential First Friday dates. Jonni will try to coordinate a 5-minute spotlight before the First Friday.

5. 2015 Youth Arts Scholarship subcommittee update

The committee met via teleconference with UAF admissions to discuss the options for providing funding for a scholarship – what can be tracked, how the money can be limited to just ABUS classes. Lisa will talk to Lorna with Pogo regarding confirmation of funding. The committee needs to establish a proposal that will be reviewed by the board – What is the purpose of the scholarship/how does it correlate with the mission of the committee & chamber? How will the scholarship be funded? How will the scholarship be promoted? How will the scholarship be scored? Given the timeframe of the proposal, this will need to be processed by the board as soon as possible. The Committee would like to present this on February 9 Board meeting. MOTION: A motion was made by Jeremia and seconded to

approve the application and scoring matrix. Motion carried.

6. Friends of the Arts subcommittee update

Subcommittee met and discussed the criteria for the Friends of the Arts award. This would need to be a Chamber business, would recognize them for their support of the arts, converting the previous award to an annual award. The award nomination would be online and submitted to the membership to nominate. The award could be tied to the Forbes Americans for the Arts national award. The committee discussed names for the award – potentially Jo Scott. Cassandra will streamline the nominating criteria, Staff will check to see if the Chamber is still a member of the Americans for the Arts. Deadline to submit the proposal to the board will be June. Staff will email the committee for name suggestions and reasons for the nomination.

NEW BUSINESS

7. None

29th LEGISLATURE FIRST SESSION

8. New legislative session has started, and prefiled bills have come out. The committee associated bills are HB 52, museum construction, diversity bill HB 42. The committee will continue to track legislation. The committee is willing to support recommendations from the Education committee. Staff will add these two bills to the committee tracker and send links to the bills for the committee to review.

REPORTS AND COMMUNICATIONS

9. Committee Chair 10. Committee Members

11. Staff 12. Guests

None Fairbanks arts association update: Writers Retreat, Saturday, Feb 14 FSAF: Motown Cabaret, Feb 26, DTA: Membership drive, Midnight Sun Festival, potential downtown arts project. None None

Upcoming Meetings & Events

13. Next Business and the Arts committee meeting

a. Friday, February 20, 2015 12noon at the Chamber

14. Adjourn June adjourned the meeting

LICENSING CONTRACT TO MERCHANDISE IMAGES

This Agreement is entered into this _____ day of _______ 2015 between the Greater Fairbanks Chamber

of Commerce and ____________________________________________

WHEREAS _______________________ hereby represents that he/she has created an image or object

that is his/her own original work of art or craft and is not made from copyrighted material or patters and

said image is titled _______________________________________________ and is described as

_____________________________________________________________________________________

WHEREAS the Greater Fairbanks Chamber of Commerce (hereinafter the Chamber) wishes to use the

above described work in the creation of art posters and notecards, which will be offered for free by the

Chamber,

WHEREAS the Chamber and the artist want to achieve the best possible quality reproduction of the

image

NOW THEREFOR, in consideration of mutual promises set forth below, as well as other valuable

consideration, the parties agree as follows:

1) ________________________________ to grant the Chamber the exclusive right to use or

reproduce the image for the following types of marketing collateral

a. ____________ posters

b. ____________ notecards

c. ____________ webpage

d. ____________ window art

e. ____________ telephone directory

f. ____________ city map

2) The artist grants the Chamber the right to reproduce the image on the chamber website and all

other promotional materials.

3) The term of this contract is for one calendar year, commencing upon both parties signing this

contract

4) During the contract year, the artist agrees that he/she will not make or sell or distribute forms of

the image that is the subject of this contract.

5) The artist shall retain all copyrights in and to the image. The Chamber shall identify the artisa s

the creator of the image on the licensed products and shall reproduce thereupon a copyright

notice for the artist which shall include the word “Copyright” or the symbol for copyright © the

artists name and the date and year of the first publication

6) The Chamber shall give to the artist at no cost to the artist 3 art posters and or 24 notecards for

the licensed product for their personal use

7) The artist shall have the right to approve the quality of the reproduction of the image on the

licensed products and the artist agrees not to withhold approval unnecessarily

8) The artist shall indemnify and hold the Chamber harmless from and against any loss, expense or

damage occasioned by any claim, demand and or recovery against the Chamber arising out of

any alleged use of the image which violates or breaches a third party’s property rights

9) Neither party shall assign rights or obligations under this agreement

10) Nothing herein shall be construed as a joint venture between the parties nor shall any similar

relationship be deemed to exist between them

11) This agreement constitutes the entire agreement between the parties hereto and shall not be

modified amended or changed in any way except upon a written agreement signed by both

parties.

Dated: ______________________

____________________________ ____________________________

Artist Executive Director

2015 Greater Fairbanks Chamber of Commerce Application for $1,000

Business & the Arts Scholarship for attendance at the

University of Alaska Fairbanks (UAF) or

UAF Community and Technical College (CTC) Sponsored by Pogo Mine

The Greater Fairbanks Chamber of Commerce is proud to offer two $1,000.00 scholarships to Fairbanks North Star Borough high school graduating seniors who plan to attend the University of Alaska Fairbanks or UAF Community and Technical College (formerly TVC) in the fall of 2015. The purpose of this scholarship is to encourage promising high school seniors, who are interested in obtaining an arts related degree, to include education opportunities in business related fields. This scholarship is to be used in the first two years of study toward an undergraduate level business course such as accounting, communications, economics, entrepreneurship, finance, human resources, leadership, management, marketing, organizational behavior, or research methods. To be considered for this scholarship, applicants must meet all stated requirements and must submit application by 5:00 pm on April 10, 2015. If applicants have any questions, please call Jonni Roos at the Chamber Office at (907) 374.6705 or email jonni@fairbankschamber.org.

APPLICATIONS MUST BE SUBMITTED ONLINE: www.FairbanksChamber.org/scholarship

2015 Greater Fairbanks Chamber of Commerce Application for $1000 Scholarship

INSERT STANDARD INFO BOX INCLUDING: Name, DOB, Address, Phone, Country of Citizenship, High School, Email Address

Please answer the following questions: 1. Please describe why the arts are important to you in 200 words or

less. ADD 200 WORD BOX 2. Please describe how arts relate to your professional goals (i.e.

where you see yourself in 5 years) and what you envision giving back to your community in 500 words or less. Please state intent to attend the University of Alaska Fairbanks or UAF CTC in the fall of 2015 in your answer.

ADD 500 WORD BOX 3. A list of activities in which you have participated while in high

school such as: paid employment, sports, student government, clubs, school newspaper, choir, band, art, volunteering etc.

ADD 500 WORD BOX To be considered, you must have the following attached:

1. A current high school transcript (through your seventh semester) ADD ONE UPLOAD BOX 2. Two letters of recommendations - one must come from a member

or from an employee of a member organization of the Greater Fairbanks Chamber of Commerce. http://business.fairbankschamber.org/list

ADD TWO UPLOAD BOXES 3. FOR VISUAL ARTISTS: Please include 5 high-quality jpeg images

of your artwork. Name image files with your last name followed by the title of your artwork ('Smith_RedRoses.jpg'). Include an image list with name, title, media, dimensions and year completed. Digital Images must be 300 dpi (not to exceed 3 MB each). FOR PERFORMING ARTISTS: Please include the following: a. Performance Resume; b. 2 high-quality jpeg images

of you in performance; and c. 2 audio and/or audiovisual files (.wav, .mp3, or .mp4) of you in performance (not to exceed 5 minutes in length). Youtube, Google, or other online links to clips of your performance(s) may be supplied in lieu of attaching performance files. Include an attachments list including your name, the name of the composer/choreographer, name of work (including full title of work and name of specific piece/portion performed), performance date, role performed, and producing entity (if any). You are responsible for complying with all licensing and performance release requirements for submitted materials. Individual attachments may not exceed 3MB each; for larger attachments, please contact Chamber Staff directly at _____.

ADD SIX UPLOAD BOXES 4. Any additional information received outside of this online

application will be discarded Please Note:

1. The successful applicant will be required to demonstrate actual enrollment at the University of Alaska Fairbanks or UAF CTC in the fall of 2015 before a check for the scholarship will be sent the institution.

2. Acknowledgement of scholarship gift to sponsoring organization from scholarship recipient is required.

3. Student will be required to enroll and pass one business class and provided to the scholarship committee proof of course completion (transcript, letter of verification). Failure to complete or pass the course will

Scoring: (TBA if will be released to applicants) Section Points

Professional Goals 30 points

Importance of Art 20 points

Activities List 20 points

Work Samples 30 points

Energy Committee 2014 Member Attendance 2/27/15Total # of

Meetings

QUORUM = 5 Meeting Held: Yes / No Yes 1

NAME ORGANIZATION % Attend % Absent

1 McElroy, Bryn Tanana Valley Watershed Assocation 0 0% 100%

2 Pena, Jess Fairbanks Arts Association 0 0% 100%

3 Rogers, June McCafferty's Coffee House 0 0% 100%

4 SchrockJeremia Downtown Association of Fairbanks 0 0% 100%

5 Strom-Wright, Emile Fairbanks Summer Arts Festival 0 0% 100%

6 Taylor, Corlis Fairbanks Memorial Hospital 0 0% 100%

7 Tilly, Cassandra Opera Fairbanks 0 0% 100%

Quorum Established: Yes / No 0

Committees members are expected to attend at least 75% of regularly scheduled meeings.

Currently, 10 of 10 members are meeting the attendance expectations