BUSINESS COMMUNICATION CENTER & VIRTUAL COMMUNICATION WITH ZOOM

Command+ Shift ↑

+P

HOST & CO-HOST:MEETINGS

ZOOM CHEAT SHEETBASICS OF ZOOMHow Do I: Keyboard

Shortcut PC

Keyboard Shortcut

MAC

Mute all microphonesexcept host

ALT +M Command ⌘+ Control +M

Unmute all microphonesexcept host

ALT +M Command ⌘+ Control +U

Mute host microphone

ALT +A Command ⌘+ Shift↑ +A

Push to talk when muted

Spacebar Spacebar

Start local or computer recording

ALT +R (start, stop)

Command ⌘+ Shift↑ +R

Start cloud recording

ALT +C(start, stop)

Command ⌘+ Shift↑ +C

Pause or resume recording

ALT +P Command ⌘+ Shift↑ +P

Begin screen sharing

ALT +Shift +S

Command ⌘+ Shift↑ +S

Pause or resume screen sharing

ALT +T Command ⌘+ Shift↑ +T

Toggle host video on/off

ALT +V Command ⌘+ Shift↑ +V

Switch to gallery view

ALT +F2 Command ⌘+ Shift↑ +W

Previous/next group in gallery view

Page UpPage Down

Control +PControl +N

End or leave a Zoom meeting

ALT +Q Command ⌘+ W

Switch between open applications

ALT +TAB Command ⌘+TAB

SOURCES & MORE SHORTCUTS for PC, MAC, IOS, AND LINUX: Best Zoom Keyboard Shortcutshttps://www.digitaltrends.com/computing/best-zoom-keyboard-shortcuts/Zoom Cheat Sheet, Craig Ball, University of Texas School of Law https://ballinyourcourt.files.wordpress.com/2020/03/zoom-cheat-sheet-1.pdf.

SHARING THE SCREEN

Video Breakout Rooms allows participants to meet up in separate sessions (50 mins max).

Participants may be split automatically or manually and switch between sessions at any time.

Participants may leave Breakout Room and return to main meeting or leave meeting entirely from here.

BREAKOUT ROOMS

VISIT: https://umass-amherst.zoom.us/

ADDING A CO-HOST1. Click on Manage Participants at the bottom of Zoom

2. Hover over the Name of the Participant to be Co-Host3. In the drop-down menu, click Make Co-Host

Host and participants can share their screen or content:1. Click on arrow to the right of Share Screen ᴧat the Zoom bottom toolbar2. To enable One Participant to share, check:

3. To enable All Participants to share,select Advanced Settings:

4. For Who can share? select All Participants:

1. Mute to minimize background interference2. Unmute when speaking 3. Press and hold SPACEBAR to temporarily unmute

ZOOM FEATURES

KEY FEATURES & OPTIONAL SETTINGS

Choose Start/Stop Video to access camera, video controls, and virtual background

Participants can message each other and the Host or Co-Host freely.

Change the Virtual Background:

Record a Meeting to Computer or Cloud:1. Click Record icon on bottom toolbar2. Choose Computer or the Cloud

3. Recorded files can be uploaded to a file storagesuch as Google or Box, or a video streaming service such as You Tube or Vimeo

1. Sign-in and go to UMass Zoom Profile Settings2. Scroll down to Virtual Background 3. Enable Virtual Background4. Return to Zoom camera on Zoom bottom toolbar

5. Select ChooseVirtual Background and selector upload an image

SOURCES: Infographic Content & Images; ZOOM HELPUMass Amherst Zoom https://umass-amherst.zoom.us/Zoom Help Center, Resources for Advanced Settingshttps://support.zoom.us/hc/en-us

VIRTUAL COMMUNICATION UMass Amherst Zoom

UMass Default Settings: Join Before Host is disabled – no one joins before the Host

File Transfer is disabled – malicious files cannot be distributed

Co-Host feature is enabled to assign others to help moderate

Allow Removed Participants to Re-join is disabled so those kicked out of meeting cannot return

Security & Privacy TIPS:Use Chat Room to help get answers to questions through group and private messaging

Restrict viewing of records to authenticated users

Set password protection for recordings

Lock the meeting to prevent others from joining

Be careful with private messaging. If Participants are concerned that Hosts can see private messages, they cannot. BUT Chat Messages on occasion have been included in recorded meetings when auto-save-chats feature is used

Check out Zoom advanced settings in the bottom toolbar and in profile settings to secure, lock, manage, and enable/disable features to protect meeting spaces and sessions

For more information: https://www.umass.edu/it/node/9250

SIGN INSIGN UP

JOIN A MEETING

orHOST A MEETING

DEFAULT Video Layout Active Speaker = 1 speaker in spotlightTo view all Participants:1. Start or join meeting2. Click GALLERY VIEW in upper right corner

Engage Participants: Secure Zoom Meetings:

Thumbs upClapping

Group messagesPrivate exchanges

Lock SecureDisable &Manage in Profile Settings& bottom Toolbar Settings

Display Participants: Touch Up My AppearanceIn thebottomZoom toolbar, select Video Settingsand checkTouch Up My Appearance