business requirements specification (brs)€¦ · the e-cert system is currently operating between...

Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm

Status : ApprovedVersion 1.0

Page : 1Date :06/05/2005

BUSINESS REQUIREMENTS SPECIFICATION (BRS)

Business Domain: Government to Government electronic certification for traded agricultural commodities Business Process: Electronic transmission of data exchanged between government inspection and quarantine authorities involved in border clearance activities Document Identification: Export Certificate Title: E-cert BRS UN/CEFACT International Trade and Business Processes Group: TBG15

Version : 1.0 Date of TBG approval: 06/05/2005



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Document Change History Log

Date of Change Version Paragraph changed Summary of changes

26/8/04 0.1 4.8 See note. Reword para to reflect web activity. Agreed E-cert Project Team teleconference 26/8/04.

3/9/04 0.1.1 4.3 Industry Classification 4.4 Geopolitical 4.5 Official Constraint 4.6 Business Process Role 4.7 Supporting Role

Amended to reflect document ‘headings’ intention as per Keith Finkelde’s comments.

23/9/04 0.2 Refinement of document to meet ICG requirements

Mike Conroy’s comment (ICG)

20/3/05 0.2.1 Version for KL

10/4/2005 0.3.1 Updates of Business Processes, Information Flows and Party Roles as per revised BRS template

Keith Finkelde updates.

14/4/2005 0.3.2 Updates following review 12/4

Donna Shaw, Barbara Cooper, Barry Keogh , Keith Finkelde review and update.

20/4/2005 0.4 Minor text amendments 5/5/2005 0.4.2 Amendments from

UN/CEFACT review Barbara Cooper, Keith Finkelde

6/5/2005 1.0 TBG StC approval

0.x - represents draft document 0.x.x - represents amendments to the draft

- 2nd digit represents a minor change to existing text - 3rd digit represents significant change to content

1 – represents final version submitted for UNCEFACT consideration and follows the same numbering systems as for drafts.

2- represents version ratified by UNCEFACT as the international standard



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Table of content

DOCUMENT CHANGE HISTORY LOG 2 TABLE OF CONTENT 3 1. PREAMBLE 4 2. REFERENCES 4 3. OBJECTIVE 5 4. SCOPE 6 5. BUSINESS REQUIREMENTS 7

A. BUSINESS PROCESS ELABORATION (USE CASE DIAGRAMS) 7 B. INFORMATION FLOW DEFINITION (ACTIVITY DIAGRAMS) 9 C. INFORMATION MODEL DEFINITION (CLASS DIAGRAMS & COMPONENTS) 16



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1. Preamble The current practice of the exchange of government-to-government certification associated with the import of agricultural commodities represents a major opportunity to improve the integrity and business processes of importing border authorities.

The trade of agricultural commodities is highly regulated by governments to protect human, animal and plant health. The importing authority sets standards for commodities (products) crossing their border and requires certification issued by the recognised competent export authority to verify compliance to bilaterally agreed requirements.

The E-cert system is currently operating between some trading partners with others indicating willingness to participate, Therefore this document seeks to initiate the process to standardise the data elements and message structure to facilitate global implementation.

The development of the E-cert system was a joint effort between the New Zealand Safety Authority and the Australian Quarantine and Inspection Service. The incentive to develop the system further for global implementation has its foundations in the Food Safety Quadrilateral Group (USA/Canada/Australia/New Zealand). Each of these countries has made significant progress in developing systems to exchange information electronically and have undertaken trials to verify the concept.

In principal this is the xML version of the UNEDIFACT compliant system known as SANCRT. The business process is the same for the E-cert and SANCRT systems however the technological solutions vary to the emergence of the World Wide Web. The purpose of this document is to define the electronic transmission of data exchanged between government inspection and quarantine authorities involved in cross border clearance activities. The structure of this document is based on the structure of the UN/CEFACT Business Requirements Specification (BRS) document reference CEFACT/ICG/005.

2. References • Export Health Certification E-cert Data Standard V2.6 • United Nations Trade Data Elements Dictionary (UNTDED) – ISO 7372

http://www.unece.org/cefact/standar/docs/tded.htm • International Organisation for Standardization (ISO) ISO 216 ISO 2784: 1974 ISO 6346: 1984 ISO 8859-2: 1987

ISO 639: 1988 ISO 2955: 1983 ISO 6422: 1985 ISO/IEC 8859-5:1988 ISO 1000: 1992 ISO 3535: 1977 ISO 8601: 1988 ISO 8859-7: 1987 ISO 2382-1: 1984 ISO 4217: 1990 ISO 8859-1: 1987

• UN/ECE Recommendations Recommendation No. 1 Recommendation No. 9 Recommendation No. 18 Recommendation No. 3 Recommendation No. 11 Recommendation No. 19 Recommendation No. 7 Recommendation No. 8 Recommendation No. 4 Recommendation No. 12 Recommendation No. 20 Recommendation No. 15 Recommendation No. 5 Recommendation No. 13 Recommendation No. 21 Recommendation No. 17 Recommendation No. 6 Recommendation No. 14 Recommendation No. 22 Recommendation No. 23

• World Wide Web Consortium (W3C) • UN/CEFACT Modelling Methodology • UN/CEFACT Business Requirements Specifications V1.5 • UN/EDIFACT – SANCRT



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3. Objective The objective of this document is to standardise the exchange of information for traded agricultural products between governments regulators involved in cross border trade where export/import certification is required to facilitate entry of product. This solution is based on an established business processes that operates in accordance with international standards and bilateral agreements made by government regulators.



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4. Scope This section describes the extent and limits of the business process within the supply chain being described in this document. The class diagram of the export certificate business transaction has been developed to specify the cross border exchange of information to enable business information entities to be re-used. It includes business information entities specifically required by government regulators such as product classification details to describe a group of products and aid the transfer of information from an export certificate system to an import clearance system. This section describes the extent and limits of the business process within the business domain being described in the document.

Categories Description and Values Business process The exchange of information for traded agricultural products between

government regulators involved in cross border trade where export/import certification

Product Classification The product is a certificate issued by a government authority attesting to the suitability or eligibility of goods derived from agriculture.

Industry Classification Government Geopolitical Global Official Constraint Bilateral Agreements between government regulators Business Process Role Cross border government regulation Supporting Role Approved Third Party Companies System Capabilities Agreed level of security to protect data integrity

This document describes the treatment of the electronic export certificate exchanged between government regulators to facilitate cross border entry of agricultural products. The information provided on the export certificate represents the minimum amount of information required to facilitate the export/import of agricultural products. The document includes the exchange of information affecting the document for the purpose of clearance to allow the regulators to control the document status such as ‘approved’, ‘detained’, ‘revoked’ ‘rejected’ etc.

In defining the scope the parties involved are limited to the export regulator and import regulator.

ud Inter_Gov ernment Certification Process

Inter_Gov ernment Certification System

Export Agency

(from Party & Party Roles)

Import Agency




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5. Business Requirements

a. Business Process Elaboration (Use Case Diagrams)

Agricultural Products System This Use Case represents the higher order process of all activities necessary to be satisfied for international trade of Agricultural products. ud Agricultural Products System

Exporter (from Party & Party Roles)

Importer


Intermediary


«Use Case»Agricultural Products Process

BusinessDomainView: Request for Certificate L0

BusinessDomainView: eCert - Registration L0

BusinessDomainView: Inter_GovernmentCertification Process

Export Agency (from Party & Party Roles)

Import Agency


Figure 1: Agricultural Products System

Agricultural Products System Agricultural Products Process Use Case: This process provides a high-level structure to permit the further detailing of all sub-processes. These sub-processes include: - Request for an export certificate - Registration of intermediaries for performance of activities - Inter-Governmental process & approvals.



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Inter-Government Certification System This Use Case represents the interactions of two bodies (Source Country: Export Agency and the Target Country: Import Agency]. These organisations are responsible for coordinating the arrangements necessary to satisfy international and target country requirements. These arrangements are at a number of levels (including long-term MoU), with the detailed commercial transaction level usually represented as a specific Certificate containing a range of information to satisfy the processes & inspections necessary for international trade of Agricultural products. The terms of the Inter-Government Certification System are strictly non-commercial. That is each party agrees to perform the required the certification at their own expense, with no 'consideration' given between agencies performing the operation. There are a limited number of formal bilateral MoU in place - with many of the agreements being encoded at the time of progressing a specific request to import a product.

ud Inter_Gov ernment Certification Process

Inter_Gov ernment Certification System

Export Agency


Import Agency


Figure 2: Inter-Government Certification Process

This Use Case indicates the interactions: - the Export Agency that creates an original certificate and progresses through initial states for submission to the Import Agency, - the Import Agency responses

ud Certification - Submission & Response

Certificate - Submission

Certificate - Request

Import Agency

(from Party & Party Roles)Export Agency


Certificate - Response

Figure 3: Certification - Submission & Response



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Inter-Government Certification System Use Case: The trade of agricultural commodities is highly regulated by government to protect human, animal and plant health. The importing authority sets standards for product crossing their border and requires certification issued by the recognised competent export authority to verify compliance to agreed requirements. The certification is subjected to international trade principles as set by heads of authority including WTO, SPS, Codex and IPPC, as well as considering specific border protection issues. Bilateral arrangements are a key component of determining product and certification requirements and vary from country to country. Certification arrangements are dependent on agreed market access and may change in response to disease outbreak, environmental issues and consumer driven concerns. The transmission of this data is limited to the government exchange for the purpose of clearing product for import by quarantine and/or food inspection agencies. It does not seek to include other Government agencies involved in border protection activities such as Customs but will provide access to the information where they are the first point of clearance or as required. Whilst it is acknowledged that the information has a key role in commercial transactions, the use of the information for commercial purposes is outside of this proposal, although authorities may seek to provide an extract of the data to a industry stakeholder. Certificate Request Use Case: This use case details the actions taken by the Export Agency to raise a Certificate and apply the bilateral rules and then submit to the Import Agency for approval. Process covered: - Raise Certificate - Validate Certificate - Submit Certificate - Cancel Certificate - Update Content/Status of Certificate - Monitor Certificate Progress

Certificate - Response Use Case: This use case details the actions taken by the Import Agency to review the Certificate and apply the internal rules and then approve the import request. Process covered: - Receive Certificate - Validate Certificate - Reject Certificate - Monitor Certificate Progress

b. Information Flow Definition (Activity Diagrams)

Information Flow Package: The eCert information flows cover the activities of a number of parties and roles. In the normal course of events, the flow is: Exporter -> Consignor -> Consignor Inspector -> Export Agency -> Import Agency -> Border Inspector. When using the eCert System, some of these flows are not necessarily a flow of information, but the act of monitoring of a central store to determine the current status of a certificate.


Status : ApprovedVersion 1.0 Page : 10

Date :06/05/2005

This set of documentation is presented in three major part views: - the Export Country - the Import Country - Certificate Status definitions and views of the permitted Transitions Certificate Request This use case details the actions taken by the Export Agency to raise a Certificate and apply the bilateral rules and then submit to the Import Agency for approval. Process covered: - Raise Certificate - Validate Certificate - Submit Certificate - Cancel Certificate - Update Content/Status of Certificate - Monitor Certificate Progress



Date :06/05/2005

ad Activ ity Diagram: Certificate Request

Consignor Export Agency Import Agency

Raise Export Certificate

Submit Export Documentation

Submit Export Certificate

ObjectNode6

Receiv e Import Certificate

ObjectNode4

Monitor Export Doc Status

Monitor Export CertificateStatus

Pre-Validate ExportDocumentation

Validate Export Documentation

Action Reject Export Documentation

Not OK

OK

Figure 4: Activity Diagram: Certificate Request

Certificate Request Package: This process identifies the major activities for managing the coordination of information from the Exporting country to the Importing country. The process involves accepting Export Documentation, checking the validity against the business rules and MoU existing, then raising and submitting of the Export Certificates, and then ongoing monitoring of the import countries' determinations.



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Approve Import Certificate Activity: The import agency receives the export certificate, assesses the information for compliance and ‘approves’ the certificate.

Monitor Export Certificate Status Activity: A message is sent between system whenever the status of a certificate changes.

Pre-Validate Export Documentation Activity: The export regulator assesses and approves product eligibility for the intended market.

Raise Export Certificate Activity: The export regulator issues a certificate where the import regulator’s requirements are met.

Submit Export Certificate Activity: The export regulator prepares and transmits an export certificate to the import regulator. Certificate Status Views The permitted states and transitions for the Consignor. sm Business collaboration diagram: Consignor Status

Consignor - Permitted States Transition

Consignor - Permitted States for

Initial

Raised Approved

Amended ReSubmit

Request Replacement

Replacement Authorised

Replaced

Cancelled

ToBe Replaced

Revoked

Figure 5: Business collaboration diagram: Consignor Status



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sm Business collaboration diagram: Consignor Inspector Status

Consignor Inspector - Permitted States for Transition

Initial

Raised Approv ed

Amended ReSubmit

Request Replacement


Replaced

Cancelled

ToBe Replaced

Rev oked

Figure 6: Business collaboration diagram: Consignor Inspector Status



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sm Business collaboration diagram: Border Inspection Status

Border Inspection - PermittedStates for Transition

Initial

Raised

Approv ed

Rejected

Detained

Accepted

Request Replacement


Rev oked

Figure 7: Business collaboration diagram: Border Inspection Status

Certificate Status Views Package: This set of state diagrams provides the transitions permitted by different party roles in the management of Certificates.

Accepted State: The Certificate is accepted by the border regulator

Amended State: The Certificate is amended by the Export Regulator before the goods are presented for inspection by the Import Regulator or at the request of the Import Regulator.

Approved State: The Certificate is approved by the Export Regulator.

Cancelled State: The Certificate is cancelled by the Export Regulator.



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Detained State: The certificate is detained whilst the Import Regulator applies inspection regime.

Raised State: The initial application for the Certificate is submitted by the consignor

Rejected State: The goods are refused entry by the Import Regulator and the certificate is rejected.

Replaced State: The Certificate is replaced by the Export Regulator.

Replacement Authorised State: Request to replace an approved Certificate has been authorised.

Request Replacement State: When an ‘Approved’ Certificate is to be replaced at the request of the Import Regulator.

Resubmit State: Export Regulator requires amendments to be applied to the request for a Certificate

Revoked State: The certificate is revoked by the Export Regulator

To Be Replaced State: Exporter Regulator agrees to replace the Certificate.



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c. Information Model Definition (Class Diagrams & Components) This set of models comprises the set of views for the eCert system. It is first presented as a high level Information Models, then as a set of more detailed Class Models, followed by the class and attribute properties.

• eCert Information & Class Models This model indicates the structure of the eCert components. There are 2 fundamental levels - the Certificate and Product. Within each of these levels are a number of subject areas and classes that are directly dependent upon these two fundamental concepts. The numbering of the Packages is an aid to cross-reference the available eCert dictionary (2.6).

pd eCert_Package_Model

02. Certificate Header

+ Certificate+ Consignee+ Discharge_Port+ Exporter+ Exporting_Country+ Final_Destination+ Importing_Country+ Inspection_Port+ Loading_Port+ Related_document+ Title+ Transit_Country

03. Certificate_Transport

+ Commercial+ Transport+ Transport_Seals

04. Certificate_Product

+ Classification+ Origin_Source+ Product

05. Product_Package

+ Package

06 Product_Weight

+ Weight

07. Product_Document

+ Product_Document

08. Product_Container

+ Container_weight+ Product_Container

09. Product_Storage

+ Temperature

10. Product_Processing

+ Premises+ Processing+ Processing_Location

11. Product_Inspection

+ Declaration+ Inspection

12. Certificate_Approv al

+ Approval+ Declaration

13. Withdrawal_Return_Ack

+ Revision

Figure 8: eCert-Package-Model



Date :06/05/2005

The data model represents the eCert DD 2.6 version as a composite model from all of the sub-packages.

cd eCert_Data_Model_Composite

02. Certificate Header::Certificate

no: charucr: charserial_no: charstatus: charIssue_date: datetimedeparture_date: datetimeship_stores: char

02. Certificate Header::Related_document

purpose: charno: chartype : chardocument_date: datetime

02. Certificate Header::Exporting_Country

country_name: charcountry_code: charcompetent_authority: char

02. Certificate Header::

Importing_Country

country_name: country_code: char

02. Certificate Header::

Transit_Country

transit_country: country_name: charcountry_code: char

02. Certificate Header::Title

title_text: charsubtitle_text: charlanguage: char

02. Certificate Header::Exporter

id: charname: charaddress: charrepresentative: char

02. Certificate Header::Consignee


02. Certificate Header::Loading_Port

country_code: charcity_code: char

02. Certificate Header::Final_Destination

city_code: char

02. Certificate Header::Inspection_Port


02. Certificate Header::Discharge_Port


03. Certificate_Transport::

Transport

vessel: charconveyance_ref: charmeans: charship_type: charcarrier: char

03. Certificate_Transport:

:Transport_Seals

start : charend: char

03. Certificate_Transport::Commercial

reference: charloading_ref: charloading_operator: charunloading_ref: charunloading_operator: charcomments: char

04. Certificate_Product::Product

i tem: description: charspecies: charscientific_name: charintended_use: charpreservation: charmarks: charlot: charcomments: char

04. Certificate_Product::

Origin_Source

source_id: charcountry_code: charregion: char

04. Certificate_Product:

:Classification

code: chartype: char

05. Product_Package::Package

level: package_number: package_type: chartype_code: charunit: charunit_name: charunit_symbol: charquantity:

06 Product_Weight::Weight

weight: chartype: charamount: decimal(0)unit: charunit_name: charunit_symbol: char

07. Product_Document::Product_Document

purpose: charno: chartype: charproduct_document_date: datetime

08. Product_Container::Product_Container

number: seal: char

08. Product_Container::Container_weight

09. Product_Storage::Temperature

temperature: chartemperature_date: use_by_date:

10. Product_Processing::

Processing

processing_type: type_translation: information: start_date: end_date:

10. Product_Processing:

:Premises

id: charname: charaddress: char

10. Product_Processing:

:Processing_Location

id: charname: charcode: char

11. Product_Inspection::Inspection

name(business?): address: name: quali fications: inspection_location: date:

11. Product_Inspection:

:Declaration

code: statement:

12. Certificate_Approv al::Approv al

name: charqualifications: charrole: charlocation: chardate: datetime

12. Certificate_Approv al:

:Declaration

13. Withdrawal_Return_Ack::Rev ision

no: charstatus: charcertificate_revision_date: datetimerevision_date: datetimereason: chartranslation: char



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Figure 9: eCert-Data-Model-Composite

• Certificate Header This model represents the Certificate Header data structure. It comprises the main Certificate class and other subject areas: - Country: importing, exporting, transit - Port: discharge, loading, inspections, final - Stakeholders: exporter, importer - General: title, related documents

cd 02. Certificate Header DM

Certificate


PK_Certificate(char, char, char, char, datetime, datetime, char)Consignee


PK_Consignee(char, char, char, char)

Discharge_Port


PK_Discharge_Port(char, char)

Exporter


PK_Exporter(char, char, char, char)Exporting_Country

country_name: charcountry_code: charcompetent_authority: char

PK_Exporting_Country(char, char, char)

Final_Destination

city_code: char

Importing_Country

country_name: country_code: char

PK_Importing_Country(, char)

Inspection_Port


PK_Inspection_Port(char, char)

Loading_Port


PK_Loading_Port(char, char)

Related_document

purpose: charno: chartype : chardocument_date: datetime

PK_Related_document(char, char, char, datetime)Title

title_text: charsubtitle_text: charlanguage: char

PK_Title(char, char)

Transit_Country

transit_country: country_name: charcountry_code: char

PK_Transit_Country(, char, char)

Figure 10: 02. Certificate Header DM

Certificate Header Package: Information relating to the whole consignment for recording ownership and transport aspects. Used for traceability



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Certificate Class: the type of document issued Certificate Attributes Attribute Type Notes no

char(24)

Certificate number; uniquely identifies the export health certificate (EHC)

ucr

char(35)

Unique Consignment Reference Number as stipulated by WCO

serial_no

char(24)

Identifier on the security paper

status

char(30)

Identifies the state of the export health certificate

Issue_date

datetime

The date the certificate was issued

departure_date

datetime

Date that the consignment leaves the exporter's premises

ship_stores

char(3)

Indicates whether the product on the export certificate is to be used for ship stores (provisions). This does not indicate how the goods are stored on the ship.

Consignee Class: The party receiving the consignment Consignee Attributes Attribute Type Notes id

char(254)

Consignee identifier

name

char(254)

Name of the importing company

address

char(254)

Business address of the importing company

representative

char(254)

Name of a person representing the importing company



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Discharge Port Class: location where the consignment is released for delivery Discharge Port Attributes Attribute Type Notes country_code

char(2)

Country code as per ISO 3166

city_code

char(5)

UN/ECE code of a location

Exporter Class: The party exporting the consignment Exporter Attributes Attribute Type Notes id

char(12)

License number for exporter issued by competent authority

name

char(254)

Name of the exporting company

address

char(254)

Business address of the exporting company

representative

char(254)

Name of a person representing the exporting company

Exporting Country Class: The country where the consignment is being sent from Exporting Country Attributes Attribute Type Notes country_name

char(254)

Country from where the consignment is being dispatched.

country_code

char(2)


competent_authority

char(254)

Authority that issues the export health certificate, aka agency responsible



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Final_Destination Class: Location to which the consignment is sent Final Destination Attributes Attribute Type Notes city_code

char(5)


Importing Country Class: The country to which consignment is sent for import Importing Country Attributes Attribute Type Notes country_name

char(254)

Country of final destination of the export product

country_code

char (2)

Country code

Inspection_Port Class: Location where the consignment is inspected upon import for border clearance purposes Inspection_Port Attributes Attribute Type Notes country_code

char(2)


city_code

char(5)


Loading_Port Class: location where the consignment is loaded Loading_Port Attributes Attribute Type Notes country_code

char(2)


city_code

char(5)




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Related_document Class: a document that supports the export certificate Related_document Attributes Attribute Type Notes purpose

char(254)

The relationship of the supporting document to the certificate

no

char(254)

The number of the supporting document

type

char(254)

The type of the document

document_date

datetime

The date the supporting document was issued

Title Class: name of the export certificate Title Attributes Attribute Type Notes title_text

char(2046)

Title of the export health certificate

subtitle_text

char(2046)

Subtitle of the export health certificate

language char(2)

Transit_Country Class: Country that the product transits to its final destination Transit_Country Attributes Attribute Type Notes transit_country

Country through which the product will transit

country_name

char(254)

Country through which the product will transit

country_code

char(2)


Certificate_Transport

Certificate_Transport Package:

Certificate_Transport::Commercial Class: Commercial information relating to the transport of the goods



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Certificate_Transport::Commercial Attributes Attribute Type Notes reference

: char(254)

Commercial reference number issued by the Exporter, e.g. order number Not Null;

loading_ref

: char(254)

Identification of the loading operation (aka Booking Reference) Not Null;

loading_operator

: char(254)

Name or identifier of the company loading the vessel, aka Container Operator Not Null;

unloading_ref

: char(254)

Identification of the unloading operation Not Null;

unloading_operator

: char(254)

Name or identifier of the company unloading the vessel Not Null;

comments

: char(0)

Free text field for commercial information Not Null;

Certificate_Transport::Transport Class: transport details relating to the consignment Certificate_Transport::Transport Attributes Attribute Type Notes vessel

char(254)

Name or identifier of the transport craft, e.g. ship, aircraft

conveyance_ref

char(254)

Identification of the journey/voyage

means

char(10)

Transport mode as per UN/CEFACT/2002/CD104

ship_type

char(254)

Describes the how the product may be stored on the vessel

carrier

char(254)

Name or identifier of the transport company

Certificate_Transport::Transport_Seals Class: seals applied to transport Certificate_Transport::Transport_Seals Attributes Attribute Type Notes start

char(254)

First of a range of seal numbers

end

char(254)

Last of a range of seal numbers

Certificate_Product

Certificate_Product



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Package: This process identifies the goods being certified. This information will determine the type of certificate provided and the process that the product is subjected to in order to comply with the import regulations. It may be used by the import regulator to determine the level of inspection at point of entry.

Certificate_Product::Classification Class: Product group identifier stipulated by the importing country Certificate_Product::Classification Attributes Attribute Type Notes code

: char(20)

type

char(254)

Identifies the type of the classification. For example, EU Commodity Types, Singapore Product Code, Canadian HS Code, etc…

Certificate_Product::Origin_Source Class: Where product origin is a country other than the exporting country Certificate_Product::Origin_Source Attributes Attribute Type Notes source_id

char(254)

Third party country of origin for the product

country_code

char(2)


region

char(254)

Region of Origin

Certificate_Product::Product Class: description of the product being certified Certificate_Product::Product Attributes Attribute Type Notes item

Sequential reference number for the product item in this consignment, starting with number 1 for each consignment

description

char(2046)

Description of the product

species

char(254)

Description of the species of the product

scientific_name

char(254)

Scientific description of the species of the product

intended_use

char(254)

Indicator for use of product

preservation

: char(254)

The preservation of the goods eg frozen



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marks

char(254)

Identifying mark applied to outer packages, e.g. batch number

lot

char(254)

Branding of product as stated on product label

comments

char(0)

Any statement relevant to the certification of the product

Product_Package

Product_Package Package: This process describes the type of inner and outer packaging associated with the product and includes the quantity and unit of measure.

Product_Package::Package Class: describes the packaging of the goods Product_Package::Package Attributes Attribute Type Notes level

:

Indicates the whether the package is wrapped within an outer package: Not Null;

package_number

:

Tally of like packages for this product item Not Null;

package_type

: char(254)

Description of the type of the package, eg Carton Not Null;

type_code

: char(2)

Code of package type, e.g. CT Not Null;

unit

: char(3)

The unit for the standard weight of a filled package of this type, e.g. KGM Not Null;

unit_name

: char(254)

Common name for unit of measure, e.g. kilogram Not Null;

unit_symbol

: char(254)

International symbol for the unit, e.g. kg Not Null;

quantity

:

The standard quantity of package units fitting this type, e.g. 20 (KGM) Not Null;

Product_Weight

Product_Weight Package: This process identifies the actual weight of the goods being certified.

Product_Weight::Weight Class: describes the weight of the product Product_Weight::Weight Attributes Attribute Type Notes weight

char(254)

Weight information for the product



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type

char(5)

Weight type of container/packaging

amount

decimal(0)

Weight of container/packaging

unit

char(3)

Common code for unit of measure

unit_name

char(254)

Common name for unit of measure

unit_symbol

char(254)

International symbol for the unit

Product_Document

Product_Document Package: This process identifies the use of supporting documentation to further verify product eligibility for the purpose of import clearance.

Product_Document::Product_Document Class: supporting document information for the product Product_Document::Product_Document Attributes Attribute Type Notes purpose

char(254)

The relationship of the supporting document to the product item

no

char(254)

The number of the supporting document

type

char(254)

The type of the document

product_document_date

datetime

The date the supporting document was issued

Product_Container

Product_Container Package: This process identifies the container that the consignment is shipped in for traceability purposes.

Product_Container::Container_weight Class: Weight information for the container

Product_Container::Product_Container Class: Seals applied to the container the consignment are transported in. Product_Container::Product_Container Attributes Attribute Type Notes number Consignment container number



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seal

char

Container seal number

Product_Storage

Product_Storage Package: This information identifies the appropriate storage temperatures for the product and dates of freezing to establish product durability.

Product_Storage::Temperature Class: product temperature information Product_Storage::Temperature Attributes Attribute Type Notes temperature

char

Temperature of storage

temperature_date

Date since product was stored at temperature, aka Freezing Date

use_by_date

Use-by date for the product

Product_Processing

Product_Processing Package: This process is a significant part of determining the product compliance to the regulator’s requirements. Both the export and import regulator may approve this premise for preparation of the goods.

Product_Processing::Premises Class: Premises at which the goods were processed for export. Product_Processing::Premises Attributes Attribute Type Notes id

: char(14)

name

char(254)

Official business name of the premises

address

char(254)

Official business address of the premises



Date :06/05/2005

Product_Processing::Processing Class: Information on the processing of the product Product_Processing::Processing Attributes Attribute Type Notes processing_type

:

Category of product processing, e.g. Packing, Sampling Not Null;

type_translation

:

Translation of the processing type into languages other than English, e.g. Emballage Not Null;

information

:

Further detail regarding the type of processing, e.g. the method of treatment or preservation Not Null;

start_date

:

Date when process commenced Not Null;

end_date

:

Date when process finished Not Null;

Product_Processing::Processing_Location Class: Geographical location in which the product has been gathered or harvested, aka harvesting Product_Processing::Processing_Location Attributes Attribute Type Notes id

: char(14)

Code specifying the requirement and status of governmental involvement. Code specifying a government agency Code specifying a type of government action such as inspection, detention, fumigation, security.

name

: char(254)

Free form description of a name component.

code

: char(254)

Free form description of the component of an address.

Product_Inspection

Product_Inspection Package: This process further verifies the type of treatments applied to the goods and the type of inspection the goods have been subjected to. These activities may vary depending on a number of factors such as origin country, type of product etc.

Product_Inspection::Declaration Class: attestation confirming goods/country compliance to requirements Product_Inspection::Declaration Attributes Attribute Type Notes code

Code number for the declaration statement

statement

Single statement certifying compliance with a particular requirement of the importing country, or its translation

Product_Inspection::Inspection



Date :06/05/2005

Class: information on the inspection of the goods for export Product_Inspection::Inspection Attributes Attribute Type Notes name(business)

Official business name of the inspection premises

address

Official business address of the inspection premises

name

Name of the approving official

qualifications

Relevant qualifications of the approving official

inspection_location

Location (city and country) of approval

date

Date that the official approved the consignment for export

Certificate_Approval Please Note: Declaration attributes omitted from diagram ( will be included in RMS)

cd 12. Certificate_Approv al

Certificate


PK_Certificate(char, char, char, char, datetime, datetime, char)

Approv al

name: charqualifications: charrole: charlocation: chardate: datetime

PK_Approval(char, char, char, char, datetime)

Declaration Rev ision

no: charstatus: charcertificate_revision_date: datetimerevision_date: datetimereason: chartranslation: char

PK_Revision(datetime, char, char)

Figure 11: 12. Certificate_Approval

Certificate_Approval



Date :06/05/2005

Package: This process is critical to the acceptance of this certificate as it verifies the authenticity and confirms the integrity of the export certificate.

Approval Class: information on the approval of the certificate Approval Attributes Attribute Type Notes name

char(254)

Name of the approving official

qualifications

char(254)

Relevant qualifications of the approving official

role

char(254)

Authority of approving official

location

char(254)

Location (city and country) of approval

date

datetime

Date that the official approved the consignment for export

Declaration Attribute Type Notes Code

char(254)

Text of official certification, legalisation or stamp etc. Code specifying free form text.

Statement

char(254)

Free form text.

Class: 13. Withdrawal_Return_Ack

Withdrawal_Return_Ack Package: This process describes the exchange of certificates between the export and import regulator. It allows the regulators to replace certificates where agreed and determine receipt of information to administer automated transmission of data between regulators

Revision Class: information concerning the revision of a certificate Revision Attributes Attribute Type Notes no

: char(24)

Number of original export health certificate which is being acknowledged

status

: char(30)

Identifies the inspection outcome of the consignment • The certificate has been processed



Date :06/05/2005

• The certificate has been received • The consignment has not been cleared. • The consignment awaits further inspection. • A new EHC is required for import. The certificate has been withdrawn

certificate_revision_date

: datetime

revision_date

datetime

Date of the receipt processing

reason

char(0)

Reason of the outcome

translation

char(0)

Translation of the reason of the receipt

5.4 BUSINESS RULES

The business rules associated with the underpinning systems will be determined by the export or import regulator to reflect the clearance activities within that border. The flow of information will be in accordance with bilateral agreements and existing infrastructure. Where both the Regulators have agreed to exchange export certificates electronically they will adopt the data elements and message structure of the E-cert DD V2.6 or as otherwise agreed. The data exchanged will be on the basis of existing agreements and will not be an opportunity for regulators to amend current trade agreements or impede trade of certain commodities. The Export Regulator must develop a system capable of transmitting data to the Import Regulator in a manner acceptable to both parties. The Export Regulator is responsible for the development of any subsidiary system required in order to validate export certificates electronically prior to the transmission of the information to the Import Regulator. The Import Regulator is responsible for the development and maintenance of a system to view or download the information into an import clearance system. Once received the Import Regulator is responsible for the security and maintenance of integrity of the certificate. The Export Regulator and the Import Regulator will utilise the existing status control of the certificates identified within the E-cert DD V2.6 and agree to apply the appropriate security and access control to their separate systems. Fundamentally the terms of various heads of authority will continue to determine best practice for the purpose of trade documentation between cross border regulators.

5.5 DEFINITION OF TERMS



Date :06/05/2005

Export Regulator – the government authority responsible for the inspection and/or certification of agricultural goods for export. Import Regulator – the government authority responsible for the inspection and/or clearance of agricultural goods. for import. Export Certificate – a certificate issued by an Export Regulator to verify the eligibility of goods for a particular market. E-cert – the system developed by NZFSA and AQIS to exchange export certificates electronically between trading partners. AQIS- Australia Quarantine and Inspection Service NZFSA – New Zealand Food Safety Authority Trading Partner – government regulators that have agreed to trade cross border Cross Border – where product moves from one international zone to another. Agricultural Products – any product that may originate from agricultural where a food safety, animal or plant health concern may exist. Product – the goods being exported or imported. Consignment – the consolidation of product for export or import as described by a certificate. World Trade Organisation – WTO Article 20 of the General Agreement on Tariffs and Trade (GATT) Sanitary and Phytosanitary Measures Agreement (SPS) www.wto.org WHO - World Health Organisation FAO - United Nations Food and Agriculture Organisation CODEX Alimentarius Commission – CODEX (www.codexalimentarius.net) Guidelines for Generic Certificate Formats and the Production and Issuance of Certificates (CAC/GL 38-2001) OIE - Office of International Epizooties www.oie.int IPPC - International Plant Protection Convention – International Standard for Phytosanitary Measures (ISPM) #7 – Export Certification System www.ippc.int

business requirements specification (brs)€¦ · the e-cert system is currently operating between...

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