DCON 2015 Registration

DCON 2015 RegistrationD04E Lt. Governor Serena LyEmail: d04e.cnhkc.ltg@gmail.comDCON Chair RJ ImmermanEmail: cnhkc.dcon@gmail.com

C N H | K E Y C L U B|Updated by: LTG Serena LyCalifornia-Nevada-Hawaii DistrictNovember 2014Presented by:CNH 1Gather all accurate information from club members before starting the registration process.

Step 1: Gathering Information

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Go to: www.cnhkeyclub.org* When youre on the Cyberkey, hover overthe events tab and click on the DCON linkWhen you begin, you cannot save any parts Checklist: http://cnhkeyclub.org/events/dcon)

Step 2: Getting to the registration page

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |http://us.ootoweb.com/2015keyclubdcon

This is the first page you should see.

You must complete the Following tabs beforeyou register the members:

AccommodationsElections / SAA & DelegatesStep 3: Start the registration process

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Agenda

The agenda tabincludes the three day convention schedule.

You will always be able to view the agenda and share it with your members!

Proceed to the accommodations tab.

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Rate: VariesHotel selection: Anaheim Hilton or Anaheim Sheraton ParkReserve your hotel(s) room as soon as possible. Step 4: Accommodation

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Advisor Responsibilities

Please ensure that the advisors attending DCON read their responsibilities (Printable version available on Cyberkey)

Also, ensure that each member fills out the following forms:

Medical Authorization FormCode of Conduct

Make sure each member prints out and fills in each form prior to convention. Advisors turn in the Code of Conduct form and show the Medical authorization form at registration, then keep that form with them at all times during convention.

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Step 5: Registering SAAs & Delegates

Minimum of 2 Sergeant at Arms (or 1 if only one member is attending) is required per club and a maximum of 2 Delegates may be registered

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |To avoid common mistakes, please read the following information:- Advisors must be 21 years or olderThere must be a 10:1 Key Clubber to Advisor ratio (this will be enforced) EXTREMELY IMPORTANT: The Key Clubber to Advisor ratio is BY GENDER.- Registration fee must be sent for all attendees (including advisors)Important Information

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |- Checks only, credit cards are not accepted. * One check per club made payable to Cali-Nev-Ha Key Club (can be paid by the Key Club, parents, students, Kiwanis clubs, and/or advisors/chaperones)Each accompanying adult must have a background check submitted online. There will be a list provided on the Cyberkey of those who have already completed it. * Background checks are required every 2 years.- On-time registration $178 (received by January 15)- Late registration $218 (received by February 5)

Important Information (contd)

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Dates and Deadlines

Items to submit to the District Office (8360 Red Oak St. #201, Rancho Cucamonga, CA 91730) in one envelope (must be received by January 15 or else late fees apply):- Copy of convention registration invoice- One Check ($178 per person) - Late registration must be received by February 5 ($218)

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Dates and Deadlines (contd)

Online tasks- Sergeant-at-Arms Registration (2 volunteers required)- Delegate registration (2 volunteers maximum)- Contest judging at convention- Adult background check Bring to conventionMedical Authorization for each memberCode of Conduct Form for each memberAdvisor responsibilities formOn-site entries (scrapbooks) Accommodation Anaheim Hilton/Anaheim Sheraton Park

Training Topic: DCON RegistrationCNH Key Club DistrictCNH | Step 6: Adult Registration

Since you may not save your registration process & there is a 30 minute time limit, please have each members - T-Shirt SizesMember ID numbers (can be found on Membership Update Center# of vegetariansEmail addressesPosition/Office held

This page has a lot of important information regarding reminders, deadlines, and if the advisor is advising more than one club.

Training Topic: DCON RegistrationCNH Key Club DistrictCNH | Step 6: Adult Registration

Start with registering the primary advisor.When finished, click add For every additional adult register them under additional attendee

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Step 7: Vegetarian Registration

Next, include the number of vegetarians in your group. If none of the members are vegetarians, insert 0

After that, click add registration to add the members.

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Step 8: Member Registration

This box should pop up.Please ensure that for every 10 members, there is one advisor.

For each member, you need to know their:

E-MailOffice HeldT-Shirt SizeMember ID Number (receive this # from MUC)

When finished, scroll down and click add > save

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Continue adding members, by clicking Add Registration

Repeat step 8 for each memberWhen you are finished, click the review registration button

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |When you are finished, you will be able to review who you have registered. If you would like to alter your registration, scroll up and click back to registration DO NOT click backspace.

When you are satisfied with your registration, select the check payment method and submit your registration!

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |If you are a student, you have the option to e-mail this receipt to your faculty and/or Kiwanis advisor.

Do not forget to print out an invoice of the registration so you can mail it to the District Office along with one check covering the entire payment.

For each accompanying adult, remember to submit an adult background check which is done online.

Receipt Option

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Is there a hard copy format to register or do I have to register on-line?Does the club need to provide 2 SAA? And 2 Delegates?To meet the chaperone ratio per gender, can clubs share chaperones?Is there still an Advisor Responsibility Form, or is it more of a checklist/guide?Are the SAA specific to gender?

Frequently Asked Questions (FAQ)

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |How will the club be notified when their registration packet has been received?What are the forms we need members to fill out in order to go and where can you find these papers?Who is the check made out to? Can we have our chaperone complete the on-line background check before we complete the on-line registration?

Frequently Asked Questions (FAQ) Part Two

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |Congratulations! You have registered to attend District Convention 2015! We cannot wait to see you Celebrate: Service, Leadership, and Family with the entire CNH District!

If you have any questions, comments, or concerns please contact the District Convention chair (RJ Immerman) at: cnhkc.dcon@gmail.com.* Please refer to our frequently asked questions before e-mailing Chair RJ.

Thank you for registering!

Training Topic: DCON RegistrationCNH Key Club DistrictCNH |