cadmiumcd’s event website launch checklist · 2019-09-27 · event website launch checklist 1 - 3...
TRANSCRIPT
CadmiumCD’s
Event WebsiteLaunch Checklist
www.CadmiumCD.com410.638.9239
Event Website Launch Checklist
3 - 6 Months Before the Conference:
Integrate Registration Software
Collect Exhibitor/Sponsor Details with Expo Harvester
Begin Collecting Content from Speakers with Education Harvester
Collect Posters from Presenters
Create Event Information Pages
Sell Sponsorships for the Website
1. Create an engaging registration page using eventScribe, then match your branding on your integrated registration form.
2. Use the Conference Harvester to keep track of speakers, presenters, and exhibitors, then publish content you’ve collected directly to the website.
3. Use the eventScribe Static Page tool to create informational website pages (includes the option to add HTML).
www.CadmiumCD.com410.638.9239
Example of Harvester Task ListAvailable for Express, Standard & Pro Tiers
Example of eventScribe ScheduleAvailable for Express, Standard & Pro Tiers
Tips & Tricks
Integration Required
Expo Harvester Required
Tier: Express | Standard | Pro
Poster Gallery Required
Tier: Express | Standard | Pro
Expo Harvester Required
The items in this document are broad guidelines; Specifics should be discussed with your Project Manager.
Event Website Launch Checklist
1 - 3 Months Before the Conference:
Launch Your Floor Plan
Publish Rotating Advertising Banners on eventScribe Website
Launch Schedule 1 Month Prior to Event
Add Color-Coded Session Tracks
Add Session Icons and Sponsored Badges
Launch Your Digital Poster Gallery
Add Video/Photo Gallery on Homepage
Link eventScribe URL from Your Website
Launch Your Exhibitor Product Showcase
1. Use Expo Harvester to allow exhibitors to choose booth space and purchase sponsorships, then publish the selected opportunities through the same system.
2. Use session icons & color-coded tracks to help attendees identify sessions and events they’re interested in.
3. Send attendees emails with hotkeys via the Communication Module, allowing them to easily sign in to eventScribe.
www.CadmiumCD.com410.638.9239
Example of Color-Coded Session TracksAvailable for Express, Standard & Pro Tiers
Example of Digital Poster GalleryAvailable for all Tiers, Poster Gallery Required
Example of Rotating BannersAvailable for Pro Tier
Tips & Tricks
Tier: Pro
Tier: Pro
Tier: Express | Standard | Pro (Launch earlier as Add-On)
Tier: Express | Standard | Pro
Poster Gallery Required
Tier: Pro
Tier: Express | Standard | Pro
Expo Harvester Required
Tier: Standard | Pro
Event Website Launch Checklist
1-4 Weeks Beforethe Conference:
Publish Final Session Descriptions and Learning Objectives
Promote Your Website via Email
Promote Sessions via Social Media
Add App Download Page to Your Event Website
Promote your Event App via Email
Share Privacy-Friendly Attendee List via Website
1. Encourage attendees to begin favoriting sessions they want to attend and add personal meetings — remember, these will show up on the app onsite!
2. Remind attendees that they can use the built-in social sharing icons on sessions to tell others about the sessions they’re attending.
3. Share an app features video with attendees to show them what eventScribe can do so they’ll download the app early.
Example of Attendee ListAvailable for Pro Tier
www.CadmiumCD.com410.638.9239
Example of App Download PageAvailable for all Tiers, App Required
Example of Communication ModuleAvailable for Express, Standard & Pro Tiers
Tips & Tricks
Tier: Express | Standard | Pro
Tier: Express | Standard | Pro
App Required
App Required
Tier: Express | Standard | Pro
Tier: Express | Standard | Pro
Want more sponsorship ideas?Visit go.cadmiumcd.com/WebsiteSponsorship
Event Website Launch Checklist
1 Month AfterConference
Add Conference Recordings to Event Website
Sell Recordings as a Package via a Sales Page
Share Content via Email and Social
Encourage attendees to complete Evaluations via Survey Magnet
Want to view our comprehensive feature lists?Visit www.cadmiumcd.com/features
1. Monetize your website by selling conference content via CadmiumCD Conference Proceedings (requires that our team records your conference).
2. Use Conference Proceedings to market next years’ event by sharing sessions or replays via social media and email.
3. Give attendees access to all the slides and recordings in one convenient location, and remind them to share sessions with colleagues.
www.CadmiumCD.com410.638.9239
Example of Survey MagnetAvailable for all Tiers, Survey Magnet Required
Example of Conference RecordingsAvailable for Pro Tier
Tips & Tricks
Add-On – Additional Cost
Add-On – Additional Cost
Tier: Express | Standard | Pro
Survey Magnet Required