Campus Testing Coordinator Training EOC field testing 2011 TEST SECURITY English Language Learners Training Components Materials Manage- ment ACCOMM- ODATIONS ALTERNATE ASSESSMENTS Please Note: This Training Does NOT Take the Place of Reading the Appropriate Manuals. District and Campus Coordinator Manual District and Campus Coordinator Supplement User Guide for the Texas Assessment Management System General Test Administrator Manual & Test Administration Directions Test Security Supplement Accommodations Manual TAKS-M, LAT, and TELPAS Test Administrator Manuals ARD Manual LPAC Manual Read, Reference and Keep Close! 5 Important Dates When will we receive test administrator manuals? test booklets? precodes? results? What is the deadline for training teachers? DCCM p. 2 6 Important Dates EOC English I Testing ENG I Test Administrator Trainingby April 1 st English I Day 1 (Writing)April 4th English I day 2 (Reading)April 5th Make-up Testingnone Test Return DatesApril 8 th ; 19 th Important Dates EOC Testing May 7 Test Administrator Trainingby April 1 st Online EOCBy May 2 nd World HistoryMay 3 rd Algebra IIMay 9 th Biology May 10 th PhysicsMay 10 & 11 World GeographyMay 11 th Algebra IMay 12 th Geometry May 13 th Make-up Testingnone Test Return DatesMay 16; 20 lglg ACCOMMODATIONS 9 Who may be eligible for accommodations on EOC Field tests? General education students with special needs that regularly receive accommodations on TAKS/ TAKS Acc. in 2011 If a student receives oral administration on TAKS or TAKS Acc., they DO receive that accommodation on EOCs Students that take TAKS M or TAKS Alt will DO NOT participate If a student is taking TAKS and their accommodations required an ARF they DO NOT take EOC exams Students that take TAKS LAT DO NOT participate Students that take TAKS/ TAKS Accommodated with accommodations that are listed in the Accommodations Manual as an allowable accommodation DO participate 9 10 Required Documentation Special Education Student all accommodations must be documented in IEP ADA/504 Student all accommodations must be documented in SST English Language Learner all accommodations must be documented in LPAC paperwork All other students must be documented in students permanent record file Accom. Manual Page 16 11 Posted in August 2010 Updated Accommodations by Category Chart Specific information regarding oral administration Includes information on LAT and TELPAS Includes information on TAKSAlt 12 ROUTINELY USED Accommodations should be routinely used during classroom instruction, assignments, and testing. This doesnt mean that the accommodation must be used everyday. By analyzing observation data and assignment/test scores with and without the use of accommodations, an educator may be able to see how the student has gained skills, overcome weaknesses, or progressed in the curriculum. Or it may confirm that the student still struggles in certain areas. Do not provide a new or unfamiliar accommodation on statewide testing day. 13 Oral Administration An accommodation in which test questions and answer choices may be read aloud or signed to eligible students. This includes words (and numbers if necessary) on any part of the test: Charts, tables, graphs, graphics, captions under art, diagrams, pictures, figures TAKS Mathematics Chart TAKS Science Formula Chart and Periodic Table Allowable or approved supplemental aids Accom. Manual Pages 77-78 14 Oral Administration Only allowed for mathematics, science, and/or social studies tests Oral administration is NOT allowed for reading, or ELA tests Accom. Manual Page 77 15 Oral Administration Oral administration can encompass different levels of reading support for each student: Reading only a few words or phrases at student request Reading multiple sentences throughout the test at student request Reading the test in its entirety The documentation (e.g., IEP, SST, local paperwork) must describe the level of reading support the student needs as well as whether the student can request a change in the level of reading support provided during testing. Accom. Manual Page 77 16 Oral Administration Test Administrator Responsibilities BEFORE TEST DAY Receive additional training in oral admin procedures, including guidelines for reading aloud items Sign Section 1 of the Oath of Test Security and Confidentiality Be familiar with the content-specific terms and symbols associated with the test Know the level of reading support required for each student and whether the student can change the level during testing Plan for small group or individual testing 17 ON TEST DAY Do not work test items, write notes, or discuss test content Do not rephrase, clarify, or interpret test content Do not provide nonverbal assistance to students Keep voice inflection neutral (except words in boldface, italics, or all caps) Each word or item may be read aloud as many times as necessary T.A. reads from his/her OWN test booklet, not the students test booklet. Oral Administration Test Administrator Responsibilities One for the Test Administrator - Always 18 Oral Administration Test Administrator Responsibilities ON or RIGHT AFTER TEST DAY Sign Section 3 of the Oath of Test Security and Confidentiality Indicate that the student received an oral administration by marking the OA code in the ACCOMMODATIONS (FOR ALL PROGRAMS) field on the scorable document 19 Oral Administration Appendix 20 Accommodations, except linguistic accommodations, are categorized in four ways: Presentation Accommodations (P) (p ) Response Accommodations (R) (p ) Setting Accommodations (S) (p. 26) Timing and Scheduling Accommodations (T) (p ) Education Service Center Region XI20 21 Mathematics Supplemental Aids Allowed on TAKS (Accommodated) therefore also on EOCs Accommodations Manual 21 Pages 93-94 22 Reading Supplemental Aids Allowed on TAKS (Accommodated) therefore also on EOCs Accommodations Manual 22 Page 95 23 24 Questions about Accommodations? TESTING MATERIALS Answer Documents Packing Lists Precode Lists Proper Nouns Lists Charts & Rulers Pallet Detail Report Test Booklets Linguistic Simplification Guides Extra Materials Order Forms Seating Charts Oaths Materials Control Forms Precoded Materials Precoded materials (labels and/or answer documents) may arrive three to four weeks prior to date listed on the) Districts will receive a separate shipment of precoded materials for most test administrations Precoded materials for all retest administrations will arrive in the shipment of testing materials, not as a separate shipment Based on data files submitted in March Testing Materials 27 Remember Student Information MUST Match for ALL Tests! It is important that a students identification information be the same for all test administrations. NOTE: IF a students name, identification number or date of birth on a precoded document is incorrect, make the correction at the time of the first administration of the testing year. If the error is found after the first administration, do not correct the error! Answer Documents TAKS, TAKS (Accommodated), and LAT one combined answer document (except grades 3 & 10) Online Administrations Students access code (printed 24 hours in advance) Scratch paper/ graph paper Graphing Calculator Testing Materials Old Answer Documents Ethnicity / Race 1 is Hispanic 30 Ethnicity/Race Fields New Answer Documents Grade 4 Answer Documents An * (asterisk) score code is present on all TAKS and TAKSM answer documents that have two or more subject areas tested used for a student who takes both TAKS Accom & TAKS M Student took TAKS Accom Reading and TAKS M Math 32 Receiving Secure Materials Only campus testing coordinators or Principal may sign for secure testing materials. Warehouse personnel have been instructed to return secure testing materials to the warehouse if the campus testing coordinator is not available. Packing Lists The first box of each shipment contains a packing list. Packing lists indicate materials in each box. Packing lists have detailed materials descriptions. Must be checked against contents for accuracy as soon as possible upon delivery. Notify district testing coordinator immediately if a discrepancy exists. Testing Materials Secure Test Materials Test Booklets Labels and Precoded Answer Documents Testing Materials 35 Preparing for the Return of Testing Materials Materials Control Forms Oaths Seating Charts O Score Code Documentation Form Locally Determined Disciplinary Action Taken Against Students Form Rosters 5 Yrs Materials for EOCs 36 Two No. 2 pencils Answer Documents English Dictionary (both days) / 1 per 5 students for English EOCs English Thesaurus / 1 per 5 students for English EOCs Calculators Labels and Precoded Answer Documents 37 Questions about Testing Materials? Security and Integrity TEST SECURITY Texas Education Code (TEC) Chapter 39, Subchapter B Texas Administrative Code (TAC) 19 Subchapter 101, Assessment Family Educational Rights and Privacy Act of 1974 (FERPA) Texas Penal Code Tampering General Security Information Test Security Resources Three online training modules on test security and test administration procedures for test administrators Test Security Supplement Updated best practices section FORMS, FORMS, FORMS 41 Emergency Procedures In the event of an emergency Students are to place their answer documents in their booklets, close their test booklets, leave their test booklets on the desks and exit the building according to normal evacuation procedures. Test administrators are to closely monitor their testing groups to make sure no one discusses the test, lock the classroom door if in the possession of a key, and inventory test booklets immediately upon return to the classroom. Campus testing coordinators are to contact the district testing coordinator after evacuation procedures are complete. Student & Staff Safety 1st HPISD 2011 Testing Plan Test Security Reminder for test administrators to clarify level of reading support for oral administrations Remember that you must record your responses on the answer document. Be sure to erase any stray marks that you might have accidentally made on your answer document. Say text to remind students to record their responses and erase any accidental stray marks Specific Language in Test Administration Directions Before test administration Test Security Train everyone Account for all test materials Ensure proper storage of materials Verify accuracy of student information Review procedures for handling problems or testing disruptions 44 Oath of Test Security and Confidentiality for Non-Certified School Personnel 45 Signed Security Oaths Retention Principal Oaths Campus Coordinator Oaths Test Administrator oaths (general) Test administrator oaths (administration- specific) 5 Yrs During test administration Test Security Ensure each student receives the correct assessment and testing materials Active monitoring by testing coordinator AND principals Ensure all testing personnel understand that they may NOT: provide assistance view the tests without authorization discuss confidential student information reinforce or check for strategies 47 Seating Charts Seating charts are a signin/ sign out form that documents who was in the testing room at all times Downloadable seating charts can be accessed at: After test administration Test Security No unauthorized viewing No scoring of student responses No erasing stray marks or darkening response ovals Account for all test materials Materials Control Forms Packing Lists 49 Common Monitoring Errors 50 Blank Answer Documents Student completes the sample question, but does not record any other responses Not recording answers on the revising and editing section of a language arts assessment Not recording answers after the griddable questions Not recording a column of answers You have not recorded your answers on the answer document. Please go back and mark your answers now. 51 Blank Answer Documents Test administrators should regularly remind examinees during the test session to mark their responses on their answer documents. You have not recorded your answers on the answer document. Please go back and mark your answers now. Do: Hand the booklet back to the student and say, You have not recorded all your answers. Do NOT: Point to individual questions and ask the student to answer them. Be aware that students might choose to skip questions. Test administrators are not permitted to identify individually skipped responses. Two -way Communication Devices The use of cell phones or other two-way communication devices is prohibited during testing for students and test administrators. The reason is that smart phones can. disrupt the testing environment, be used to cheat by obtaining unauthorized assistance on test content by students, and can be used to image secure tests and compromise the confidentiality of the test with their camera feature by students and teachers. Districts are required to develop a policy that addresses these concerns. Lunch Students are allowed to take a lunch break Students place answer documents inside test booklets Test booklets are gathered and securely stored Students remain together during lunch Students are closely monitored by trained testing personnel to ensure test contents are not discussed 53 What Is Active Monitoring? Watching students during testing. The focus of the teachers attention is on the students and not elsewhere. Walking around to better observe what students are doing. (Are students; working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?) Active Monitoring Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator, the campus principal, and the district test coordinator. Teachers are required to actively monitor students during testing. Principals and Campus Test Coordinators are required to actively monitor testing sessions at their campus. The district testing coordinator is required to actively monitor testing sessions at all campuses within the district. A team of central office personnel trained to monitor testing sessions will be used to assist the district testing coordinator in monitoring campus testing sessions. Every testing session will be actively monitored. 56 Common Materials Distribution Errors 57 Effective Test Preparation Activities Review the testing roster to determine whether different assessments are being administered during the same test session. Review test administration directions to become familiar with materials needed for each subject-area assessment. Identify any students names on the roster that are similar to avoid distribution errors. Review the testing roster to identify whether any examinees are scheduled to receive accommodations. Understand in advance how to properly communicate any concerns or issues that might come up during your test session. 58 Students Must Write Their Names on the Test Booklets If you use printed labels or write students names, place the label or write the name in the upper right corner of the booklet. 59 Common Secure Materials Errors 60 Assigning untrained staff to administer and/or monitor tests Failing to inventory test materials until day before or day of test insufficient materials Not accounting for all test materials and answer documents each day Leaving secure materials unattended Assigning a student the incorrect assessment Failing to give appropriate accommodation(s) Unsure so proceed with something that could make situation worse Common Secure Materials Errors 61 Count Obsessively & Meticulously Count Security of Testing Materials All test items must be accurately accounted for and properly stored in a secure location. Out Column: Test Administrator In Column: Campus Testing Coordinator or Designee Test Booklet Number Range The Use of a Materials Control Form is REQUIRED # of Test Booklets Record LSGs too When returning materials to the District, bring a copy of completed materials control forms! 64 Test Security is Everyones Responsibility It is the role of every person on campus to Monitor at all times. Be prepared. Know what to look for. Protect the confidentiality of state assessments. Ensure the validity of students test results Help ensure that all students are assessed equitably. 65 1.Teachers/ monitors notify Campus Coordinator 2.Campus Coordinator notifies Denise (DTC) and Campus Principal 3.Documentation and TEA notification (if necessary) Testing Irregularities What to do? Dont Panic If there is any question call Denise she is sitting with the manuals waiting to answer questions Viewing a test before, during, or after an assessment without authorization Scoring student tests Discussing secure test content or student responses Copying secure materials without authorization Testing Irregularities Potential Referral to Educator Certification and Standards REMINDER: These incidents must be reported to TEA immediately. Any Action that Directly or Indirectly Assists Students with Responses Clarifying or translating writing prompt or test items (except for LAT administrations) Gesturing, pointing, or demonstrating correct responses Changing student responses Providing answers to test questions Testing Irregularities Potential Referral to Educator Certification and Standards (cont.) REMINDER: However well intentioned, these actions are never allowable or appropriate. These incidents must be reported to TEA immediately. Testing Irregularities Preventing Testing Irregularities Refer to the 2011 Test Security Supplement for more tips on preventing testing irregularities. Train carefully Allow adequate time for training Issue manuals before training Train as many staff as possible Monitor and observe during testing Practice thorough inventory control at all levels Be available for questions 70 TEST SECURITY Questions about Test Security? Test Administration Procedures Campus Test Administrator Responsibilities Test Administrator Responsibilities Read the Test Administrator Manuals both general and specific. Attend training conducted by your campus test coordinator. Receive secure testing materials from your campus test coordinator. Observe all rules regarding test security and confidential integrity of the state testing system. Administer the tests in strict compliance with the directions in the Test Administrator Manuals. Supervise and actively monitor testing. Do not provide any unauthorized assistance to students during testing. Do not view the test, discuss the test, or score a student test either before, during, or after testing. Test Administrator Responsibilities Mark the appropriate score code and test taken information code for each student test administered. Return all testing materials to the campus test coordinator immediately after students finish testing. Report testing irregularities and security violations immediately to the district test coordinator. Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation. 75