HIGH SCHOOL SITE TESTING COORDINATOR TRAINING

AIMS, TerraNova, and CCSA

SPRING 2005

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What is new for 2005?

New Testing Contractor – CTB/McGraw-Hill AIMS – Aligned to the new Articulated Reading and

Mathematics Standards AIMS – Reading and Math are longer this year to

allow reporting of results down to concept level TerraNova (replaces Stan 9) New packaging procedures New Test Calendar New Testing Accommodations

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AIMS HS Writing/Reading

Tuesday, February 22 – Writing

One testing session of two hours Wednesday, February 23 – Reading

One testing session of two hours Tuesday, March 1 – Writing Make-up

One testing session of two hours Wednesday, March 2 – Reading Make-up

One testing session of two hours

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AIMS HS Mathematics

Tuesday, April 12 – Mathematics

Two testing sessions of 90 minutes each with a significant break between sessions

Tuesday, April 19 – Mathematics Make-up

Two testing sessions of 90 minutes each with a significant break between sessions

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Timing of AIMS and CCSA High School

All AIMS tests are untimed. The times given represent the estimated time necessary for the vast majority of students to complete the test

For students who are not finished in the allotted time, arrangements must be made to allow them to finish the test

No AIMS testing session may carry over tothe next school day.

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Who Takes the AIMS?

All 10th graders and those in cohort of 2007 New students to the state Retesters (

https://tusdstats.tusd.k12.az.us/planning/cis/aims/stuaimshs_front.asp)

Students who have “Met the Standard” may choose to retake one or more portions in an effort to “Exceed the Standard”

Students who already “Exceed” may not retake AIMS

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TerraNova – 9th Grade

District Testing Window is April 11 – 15 However test must be administered by all sites on April 12 - one day only (matches HS AIMS) Make-ups can be done April 13 – 15 (or up to April

22 if need be) Reading/Language Times 2 sessions ( 50 mins. each) Mathematics Times 2 sessions (one of 15 mins. & one of 55 mins.)

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CCSA – 9th Grade

Tuesday, February 22 – Mathematics

One session (50 items) Wednesday, February 23 – Reading

One session (50 items)

Note: CCSA Extended Writing is an extension of the Quarterly

Writing Assessment – no writing materials are sent

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When Will Materials Arrive?

AIMS and CCSA materials will arrive at sites Feb. 15 – 16

TerraNova materials will arrive at sites April 5 – 6

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HS Aims Writing/Reading Test Materials Include:

Accountability and Research Inventory Sheet Test Booklets (Writing/Reading) Forms A – S Form T for make-ups Combination (W/R) Answer Documents Barcode Labels (one master, one label for test, one

extra) Test Administrator’s Manual/Directions Return Box Labels

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HS Aims Math Test Materials Include:

Accountability and Research Inventory Sheet Test Booklets (Writing/Reading) Forms A – S Form T for make-ups Math Answer Documents Bar Code Labels (one master, one label for test, one

extra) Test Administrator’s Manual/Directions Return Box Labels

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HS CCSA Materials Include:

Box Inventory Form CCSA Grade 9 Math and Reading booklets Combined answer documents Teacher Instructions Barcode labels Return Box Labels

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Grade 9 TerraNova Test Materials Include:

Accountability and Research Inventory Sheet Packing list from CTB/McGraw-Hill TerraNova 2nd Edition Test Books Answer documents TerraNova Test Directions Return Box Labels

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Inventorying Materials

Do not wait to inventory materials at the last minute. Open boxes and check materials immediately upon receipt

Verify that materials received compare to the packing list

Report any discrepancies to Bert at 617-8187 Save all original boxes for returning your documents

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AIMS & TerraNova Test Security

There is a greater emphasis on test security this year Test materials must be kept in locked storage when

not in use Test must be administered exactly as stated in the

Administration Directions Do not reproduce any test materials, (except

manuals posted to the ADE website)

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More On Test Security

Violations of test security are a serious matter that could result in disciplinary actions including revoking of certification and withholding of school funds

All school/district personnel who have access to the AIMS HS materials must sign a “Test Security Agreement” prior to each test administration (pg. 3 Test Administration Directions or

pg. 32 Test Coordinator’s Manual)

Return all agreements (will be filed at testing warehouse)

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AIMS & TerraNova Test Security

Do not disclose any actual test items Do not provide answers to students Do not change a student’s answer Do not allow students to share information during

testing Do not preview, read, study, examine the actual

test Do not review, read, study, examine any

student’s answers (including drafts)

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Test Preparation

Test Setting Make arrangements for testing rooms that provide adequate lighting

and ventilation and will be free from distractions and noise

All visual aids that may assist a student on the test must be removed or covered upEx. Word walls, multiplication tables, rules of punctuation, and

theorems

Have an adequate supply of pencils, dictionaries* and thesauri*

* for writing portion of AIMS only

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More On Test Preparation

Student Demographic Information for AIMS & TerraNova:

Students hand write their names on the front of the book

Test form must be coded on back of answer document

Student Barcode Labels for AIMS are to be placed on the front of the student answer document. DO NOT use the Master Label

Barcode Labels contain all required information except for information regarding accommodations

Box 11 is to be filled out for all students, with or without a barcode label, who receive standard or non-standard accommodations or use a large print or Braille version of the test.

All students, with or without a bar code label who receive non-standard accommodations must have an appropriate “J” code marked in the “Other Information Data Grid”.

If student does NOT have a barcode label, all demographic data on the back of answer document must be hand bubbled. Instructions are in the Test Administration Directions:

Pg. 28 – 31

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HS Barcode labels for Writing/Reading & Math

HS W/R pre-coded barcode labels are included with your test materials

A 2nd set of pre-coded barcode labels will be sent with HS Math materials

If a label is placed incorrectly or damaged, then an entire new answer document needs to be used and demographic information bubbled in by hand

New: An answer document can not have both a barcode label and handwritten demographic information – it is one or the other

Important Note: Do not retain unused barcode labels from the W/R test session for use on

the Math test! If a W/R barcode label is used on a Math answer document, the pre-coded student information will be lost

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TerraNova Pre-coded Materials

Barcode labels will not be provided for TerraNova testers

Grade 9 will receive pre-coded answer documents

Pre-coded items include:

- Student Name

- Student Birth Date

- Student Gender

- Student SAIS Number

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Precautions for Answer Documents

No. 2 pencil must be used Do not try to remove labels, if there is a problem with the label use a new

answer document and hand fill in student demographics Be sure test form is recorded on back of answer document for AIMS & Terra

Nova Do not use correction fluid anywhere Do not allow students to use extra paper to answer extended-response

questions Only answers written in allotted space will be scored Do not use pen, crayon, markers, or colored pencils on any part Do not attach “sticky” notes Do not attach paper clips, tape, staples or glue Do not photocopy an answer document Use of scratch paper prohibited on AIMS (only)

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During Testing

Monitor that Test Administrators and Proctors are “actively”

proctoring and watching for student misconduct and cheating:

Use of calculators or other electronic devices Use of scratch paper for AIMS Use of inappropriate reference materials Working on incorrect session or test Disruptive behavior Imposter students

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Reportable Testing Incidents

Problems with testing materials (Call Bert, 617-8187)

- Defective test books or answer documents

- Lost or missing test materials, etc. Misconduct by students (Call Cindy, 225-5418)

-Cheating

-Stealing test materials, etc. Misconduct by faculty (Call Cindy, 225-5418)

– Reviewing the test– Giving hints/answers to students, etc.

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Special Education

There are NO out-of-levels this year

Types of Accommodations:

- Standard Accommodations

- Non-Standard Accommodations

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Standard Accommodations

Standard Accommodations are provisions made in how a student accesses and demonstrates learning. These do not substantially change the instructional level, the content, or the performance criteria of the test. Scores are still comparable toother scores Ex. - Specific spot to test - Small group

- One on one - Pencil grip - Color overlay

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Non-Standard Accommodations

Non-Standard accommodations reflect changes in the test administration that affect standardization and, thus, the comparability of scores, and may also involve substantial changes in what a student is expected to learn and to demonstrate

Ex. - Calculator on Math - Read the reading portions of AIMS - Grammar check and spell check are on

Non-Standard accommodations can only be used if it is on the IEP and it is part of the classroom instruction

Specific concerns with Special Education Students are to be addressed first with the Special Education teacher at your site, or a Special Education Project Specialist, or the Exceptional Education Department

Testing Coordinators and Special Education teachers need to coordinate their efforts – the testing coordinator is not solely responsible for accommodating Special Education students

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Who Can Receive Accommodations?

Students eligible for testing accommodations: Special Education Students Students with 504 Plan English Learners

All students eligible for testing accommodations may

receive standard accommodations, but only Special Education

students who receive non-standard accommodations as part of

their classroom instruction may receive non-standard

accommodations for testing

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English Learners

Students identified as Limited English Proficient (LEP) or who have been identified as Fluent English Proficient (FEP) for two or fewer years are eligible for certain standard accommodations

as needed

To access ELL information go to http://tusdstats.tusd.k12.az.us/

Accommodations for English Learners include: - Use of a published translation dictionary throughout the test - Provide exact oral translation of test directions into student’s native language (no written translations allowed) - Simplify language in directions in English only

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Coding for Testing Accommodations

“J” codes must be completed in the Other Information grid on the inside front cover of the answer document for ALL students who receive non-standard accommodations

“J” column codes are on page 37 of the Test Administration Directions and on slide 32

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More on “J” Code

1 = Non-standard accommodation in reading2 = Non-standard accommodation in mathematics3 = Non-standard accommodation in writing4 = Non-standard accommodation in reading & mathematics5 = Non-standard accommodation in reading & writing6 = Non-standard accommodation in writing & mathematics7 = Non-standard accommodation in reading, writing, & mathematics8 = Home schooled student tested at your school

Other Information (Column J) - Inside cover of answer document

Only J needs to be filled in with a 1 - 8 Refer to Administrator’s Manual for codes

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When to Transcribe

If student uses a word processor, tape recorder, scribe, Braille test book, Braillewriter, or a Large Print test book, student’s response MUST BE TRANSCRIBED into an answer document for scoring purposes

When transcribing, use exact words

Applies to all tests

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Organizing Scorables After Testing

Handling Answer Documents For All Tests

Make sure barcodes are affixed correctly, are not damaged, and there are no extraneous marks

Separate used (scorable) answer documents from other non-scorable materials

Check to make all transcribing has been done when necessary Check answer documents and test books to ensure that loose sheets

of paper, paper clips, or sticky notes have not been left inside, and that answer documents have not been left inside test booklets

Answer documents should be arranged face up in grade-level stacks Separate stacks with colored sheets Place stacks of answer documents in original boxes and affix colored

Scorable label

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Organizing Non-Scorables After Testing

Handling All other Testing Materials For All Tests

Organize the non-scorables (includes unused or flawed answer documents) by document type

Make sure to count the number of each type and document on the inventory sheet

New this year: Return all unused barcode labels. They do not need to be counted

Place non-scorables together by document type in original boxes and affix “Non-Scorable label

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Return of Test Materials

New this year - all testing materials must be returned at the same time to the testing warehouse

Please have your custodians help you with these and we will help unload at the warehouse

Please call Bert at 617-8187 to sign-up for a return time.

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Useful Websites

This presentation can be found at the TUSDStats website: http://tusdstats.tusd.k12.az.us/ , then click on Resources link

To access information about ELLs: https://tusdstats.tusd.k12.az.us/planning/biled/biled_front.asp

or go to TUSDStats homepage and click on Language Assessment which is under Special Programs

To access information about retesters go to TUSDStats homepage and click on Student-Level, then to Student Information Page, and then AIMS Test/Retest Status link

To access AIMS Practice Tests: http://www.ade.az.gov/standards/aims/

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Phew--- We Made it!

Thanks so much for your participation today and taking so much of your valuable time to help your site with testing!

We at A & R know what a commitment of time being a coordinator is. There is no “just” reward.