Canon Security Solutions Canon Security Solutions ForForimageRUNNER Series imageRUNNER Series imageCHIP DevicesimageCHIP Devices

Canon Security Solutions Canon Security Solutions ForForimageRUNNER Series imageRUNNER Series imageCHIP DevicesimageCHIP Devices

Canon Security Solutions Overview • Introduction to Canon Security Technology and Goals

• Typical Customer Security Concerns

• System Architecture Security-imageRUNNER Controller Security-MEAP Architecture Security-imageRUNNER FAX Security

• Hardware Architecture Security

• Device Security Features-HDD Security-Device Access Security (Authentication)-Document Security-Device Management

Typical Customer Security Concerns

Can someone access the information I copy, print, scan or fax on a MFP?

What happens at the end of the lease for the MFP. Can someone access my documents after the device is returned?

Can we limit access to my MFP device to prevent non authorized usage?

Is the hard drive of the MFP vulnerable to hackers?

Which Canon Security features might address these customer concerns?

Device Access Security• Department ID (up to 1000 IDs)

• User Authentication (SDL/SSO)

• Function Authentication (AMS)

• Control Card / Card Reader system (optional)

• Smart Card Authentication

HDD Security• HDD Data Erase

• HDD Data Encryption

• HDD Format

• Mail Box Password Protection

• Job Log Conceal

Document Security• Encrypted Secured Print

• Watermark/Secure Watermark

• Copy Set Numbering

• Encrypted PDF

• Digital Signature PDF

• FAX Forwarding

• FAX Destination

Confirmation

Network Security• MAC Address Filtering

• IP Address Filtering

• SSL Encryption

• Network Application On/Off

• USB Block

• Destination Restriction

Device Management• DIDF (Device Information Delivery Function)

• Key Switch Unit

Internet

Mail Server Security• POP Authentication before SMTP

• SMTP Authentication

Canon has introduced a security related workflow to help improve Device Security, Data Protection & Information Integrity

Security Overview

• imageCHIP controller is the heart of every imageRUNNER device

imageRUNNER Controller

imageRUNNER Architecture Security

imageRUNNER Controller Security• imageCHIP Controller

Unix-based, Real Time Operating System• Closed and proprietary system not widely

distributed

• Not standard UNIX code

• Not a common target for viruses or hackers

• Source Code expressly designed to run Canon embedded applications

In Comparison, Linux Based MFP:• Open architecture widely distributed

• Higher potential of hacking and manipulation of embedded device and network

imageRUNNER Architecture Security

MEAP Architecture Security• SDK distribution restricted &

controlled• Virtually impossible to alter a MEAP

app or write a rogue application • Application integrity secured by

Canon Inc.• MEAP Applications “digitally” signed

with special “signature” and license• If application is modified, signature

code will not match and application will not run

• Application and license file are encrypted

imageRUNNER Architecture Security

imageRUNNER FAX Security

• Firewall physically and logically separates the fax board from network functions• Residing on the main controller board • G3 fax board implementation connects to PSTN & responds only to CCITT.T30 commands and does not support network communication protocols • iR Fax Board does not have binary transfer function • Not possible to receive data files other than fax image files

iR Fax Boards have “Firewall” Protection

imageRUNNER Architecture Security

Hard Disk Drive• Temporary/permanent data and directory are written

in random non contiguous locations on hard drive• Data is compressed in a proprietary file format;

Not functional/readable outside of iR• Mail Box Password Protection

Job Log Conceal• Hides the list of completed jobs• Aids in regulatory compliance

RAM Volatility• At Power shut-down,

information on RAM is cleared

Standard imageRUNNER Hard Disk Drive & RAM Security

Security Features

Hard Disk Drive Security Features cont.

•HDD format is standard on all imageRUNNER Devices

•This feature, once activated, will overwrite entire user partition: Contacts, documents in mailbox, all other user image data

•Overwrite using random data up to three times (Security kit not required (once with null is standard setting))

•Reduce concern for Customer to need to destroy/remove hard drive to protect company information

Securely Remove Information at End of Device lifecycle

Key Uses for HDD Format:

End of Lease

End of product lifecycle

Device relocated to new department

Supported Devices:iR105+/9070/8070/6570/5570/5070/4570/3570/2870/2270/iR7105/7095/7086iRC6870U/C5870U/C3170U/C3170i/CiRC5185/5180/4580/4080/3380/2880

Optional Available Security Features• Hard Disk Drive Data Encryption (up to 256-bit), AES• Hard Disk Drive Data Erase

Hard Disk Drive Security

Hard Disk Drive Data Erase

Deletion of Job Data Using the imageRUNNER Data Erase Function

• Overwrite each copy, print, scan and fax job• Up to three different levels of erasing documents:

•Once with null•Once with random•Random data three times for maximum

• Overwriting prevents data retrieved by disk/file recovery

• Overwriting is resistant to keystroke recovery (Hacker Tools)

Hard Disk Drive Security Features

Hard Disk Drive Data Encryption (256-bit), AES• Mathematical algorithms are used to scramble bits of data or

any image stored on the hard drive• The data is encrypted using 256-bit, AES encryption• A secret Key that is created to encrypt all images before

written to the HDD•This will protect both temporary and stored jobs/data

• Canon MFP Security Chip 1.00 is key Canon proprietary component inside every HDD Encryption Kit

• Has acquired EAL3 status under the Common Criteria Program (also knownas ISO 15408 )

Hard Disk Drive Security Features

Device Access Security (Authentication)

Implement mandatory proper identification and authentication to utilize: Print, Copy, Fax, Email

• Department ID Management• Simple Device Log-in (SDL)• Single Sign On (SSO)

Department ID Management• Allows Administrators to configure the

imageRUNNER device with valid IDs and passwords• Helps Limit Print output volumes by users/ departments• Restricts system access

• Supports up to 1,000 accounts• Up to 7 digit ID and password for each account

• Ability to track• Job histories• Volumes• Restrict individual job functions

Device Access Security (Authentication)

Screenshot from Color Device

Simple Device Log-in (SDL) Authentication• An enhanced version of Department ID

Management• Grants access only after verifying an

additional “Personal” ID and Password• Any message sent from an imageRUNNER

Device using SDL, the users will have email automatically displayed

Device Access Security (Authentication)

Single Sign On (SSO) Authentication• For environments utilizing Active Directory.

• Allows employees to access an imageRUNNER device on the network using the same ID and password as their PC.

• Utilizing SSO, administrators can track each user for each specific imageRUNNER device

Device Access Security (Authentication)

IT

COPY AVAILABLE

SEND AVAILABLE

MAIL BOX AVAILABLE

COPY AVAILABLE

SEND AVAILABLE

MAIL BOX AVAILABLE

COPY AVAILABLE

SEND BLOCKED

MAIL BOX BLOCKED

COPY AVAILABLE

SEND AVAILABLE

MAIL BOX AVAILABLE

COPY AVAILABLE

SEND BLOCKED

MAIL BOX BLOCKED

Guest

Manager

Staff Contractor

Double Sided

B/W & Double Sided

No Restrictions

B/W & Double Sided

Access Management System

A device management feature that allows access restrictions to be assigned A device management feature that allows access restrictions to be assigned to users and groups to restrict entire functions or restrict specific features to users and groups to restrict entire functions or restrict specific features within a functionwithin a function

Device Management

What can be restricted with AMS?

Copy (Allowed / Not Allowed)

•Color copying

•2 Sided Copies

•Page Layout

Send (Allowed / Not Allowed)

•Destination Type

•Specific Address Domains

•Address Book Access

•Device Signature PDFMail Box (Allowed / Not Allowed)

•Print / Color Print

•2 Sided printing

•Page Layout

Web Access (Not Set, Allowed / Not Allowed)

•Leave unspecified or allows or prohibits use of Web Access Function

Hold (Not Set, Allowed / Not Allowed)

•Leave unspecified or allows or prohibits use of the Job Hold Function

Print job (Not Set, Allowed / Not Allowed)

•Leave unspecified or allows or prohibits use of the Print Job Function

MEAP Applications (Not Set, Allowed / Not Allowed)

•Leave unspecified or allows or prohibits use of any MEAP Applications. Features for applications can be restricted separately

*Printing from the PC cannot be restricted*Scan Tab (Twain Scanning) cannot be restricted* Does not currently support SSO authentication

Device Management

Controlled Access to Ports and Services•System Administrator can disable services and ports to lessen system vulnerabilities, ex: IPP, FTP, SNTP, SNMP, RAW, LPD, etc…

•imageRUNNER device is set up to support only necessary protocols used for transferring data

imageRUNNER Network-based Access Controls

Network Security

imageRUNNER Network-based Access ControlsIP Address Filtering

• Authorized IT personnel can reject or permit incoming packets from other IP Addresses

• Restrict access to the imageRUNNER device for:

• Specific Users

• Group UsersMAC Address Filtering

• Used for smaller networks• Allows or denies access to specific addresses• Up to 100 Mac addresses can be registered from the UI• Mac Addresses have higher priority than an IP Address (they never

change)

Network Security

imageRUNNER Data Protection

Secure Socket Layer (SSL) Encryption •Ensure scanned and Universal Send documents

on the network are safely transmitted to the recipient

•SSL also supports RUI, I-FAX, Web Access, & DIDF•Encrypts information transferred from the device

over a network

Network Security

Secured Print Encrypted Secured Print Password-protected Mail Boxes

Document and Information Security

Encrypted Secured Print

NOTE: The user can not select the Secure Print when Encrypted Secure Print is in effect.

*Encryption*Password

*Entering Password,then decode and print out

Encrypted Secure Print Job

Secure Print Job

Two layers of security: 1. Encryption of Document Data

itself 2. Password Protection The encrypted data will not be

decoded until the user enters the correct password

After printed out, the data will be deleted User name and file name will not

be shown on the Status Monitor

Document and Information Security

imageRUNNER HardCopy Security

• Secure WatermarkThis embeds hidden text within the backgrounds of

documents

Company NameCertificate of Completion

is hereby granted to:

name hereto certify that they have completed to satisfaction

Course NameGranted: April 3, 2006

{name, title}

Company NameCertificate of Completion

is hereby granted to:

name hereto certify that they have completed to satisfaction

Course NameGranted: April 24, 2006

{name, title}

Original(Secure Watermark

w/ Color Background)

“COPY” appears when document is Copied/Printed

Document and Information Security

PDF Encryption Option for Universal Send (PDF Security Feature Set)

• Enables PDF’s sent over a network to have Adobe Standards of encryption.

• Performed directly at the imageRUNNER device without the need for additional software

• A password will be required for the end user to use the PDF sent through USend.

• The password can be encrypted for further security

• Optional 40 or 128-bit Encryption

Document and Information Security

Digital Device Signature PDF (Universal Send PDF Security Feature Set)

• Device Signature mode enables user to add a digital signature to PDF data, which enables the recipient to verify which device scanned it and tracks if the file has been altered.

Name and S/N of device is attached

Tracks document alteration. If PDF is altered, revisions change to 1 of 1 to 1 of3.

Benefit: Helps to send documents securely by preventing security problems such as impersonation and unauthorized alteration of documents

NOTE: Device Signature and User Signature can be combined. Device Signature mode uses the certificate and key pair inside the device. Users can register only one key pair. The name of the generated/updated key pair is set to ‘Device Signature Key’. The expiration date for the device signature is set to 5 years after its key pair was generated/updated.

When using SSO and SDL* with device signature, user’s e-mail address will appear in Document Properties as Author

*(SDL note) E-mail address will only appear based on set-up

Document and Information Security

Digital User Signature PDF• Digital User Signature mode enables user to add a digital

signature to PDF data, which enables the recipient to verify which user scanned it and whether the document has been altered.

NOTE: The User Signature mode is available only if the optional Digital User Signature PDF Kit is activated. SDL or SSO must be set and a user certificate must be installed in the machine using the RUI. The Device Signature and the User Signature can be combined, however the Device Signature will be added before the User Signature which result in the document to be handled as if it has been altered without authorization when the recipient verifies the Device Signature.

Document and Information Security

•Address Book PasswordA password is set, restrictions can be placed on the

registering, editing, and erasing of destinations•Restrict New Address

Enables you to restrict the entering of new addressesOnly the following to be specified as destinations:

•Stored in the Address Book•LDAP servers•User Inboxes•One-touch buttons•Favorites buttons•Your e-mail address (Send to Myself, if using SDL/SSO login)

When the restriction feature is on, these buttons are grayed out.

Destination RestrictionIn combination with the features below, administrator can put restriction for destinations of Universal Send feature to help prevent sending to wrong destination and information leaks.

Document and Information Security

Comprehensive Audit trail for usage of copy, print, & scan

Most complete Cost Recovery tool to analyze usage on both imageRUNNER MFP and LBP line together

Provides the Administrator the ability to view/download device workload statistic and generates reports by:

Individual

Group

Device

Department

imageWARE Accounting ManagerimageWARE Accounting Manager for meap

Typical Customer Security Concerns

Can someone access the information I copy, print, scan or fax on a MFP?

Universal Send Destination RestrictionsEncrypted secure printWatermark/Secure WatermarkCopy Set Numbering

Digital Signature PDF Encrypted PDF

What happens at the end of the lease for the MFP. Can someone access my documents after the device is returned?

HDD Data EncryptionHDD Data EraseHDD Format ( end of life procedure)

Can we limit access to my MFP device to prevent non authorized usage?Dept ID Management SDLSSOeCopyAuthorized Send

Is the hard drive of the MFP vulnerable to hackers?Canon Standard security hardened ArchitectureUnique Operating system reduces vulnerability to hackersUnnecessary protocols disabled by defaultMac & IP address filteringSecure Socket Layer

Canon Securing your imageRUNNER

Technology

Thank You