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Mary l a n d'_ -- '_ '- -- - - '-TransportationAuthorityDRAFT

MARYLAND TRANSPORTATION AUTHORITYCAPIT AL COMMITTEE MEETINGThursday, April 3, 2008 - 9:00 am

MdT A Headquarters, Point Breeze - Members Conference RoomAuthority Members: Walter Woodford, Michael Whitson, Rev. Dr. William CalhounMdTA Attendees: Ronald L. Freeland, Geoff Kolberg, Keith Duerling, Doug Hutcheson, Laura

White, Candace Poag, Sam Triandos, Dennis Simpson, David K. Greene,Christina Thompson, David Chapin, Sandi Clifford, Rufus Meyers, Randy Brown,Suhair Alkhatib, Cathy Beasly-Oliver

Presenters: Geoff Kolberg, Melissa Williams, Keith Duerling, Karen Galindo-White (ESG),Hatim Jabaji (DGS)

AGENDAIntroductory Comments Geoff Kolberg 2 minMember Woodford called the meeting to order at 8:13am.Member Woodford emphasized the need to reevaluate the procedures in which EWA 's are processedand presented to the members. The preference would be a more detailed summary of thejustifications of the needs and costs as opposed to the many pages of backup material. MemberWoodford asked legal to concUr when items arefor Capital Committee approval or need to berecommended to the full Authority. Assistant Attorney General Sandi Clifford agreed MemberWoodford requested a listing of all consultant assignments for the next meeting. Mr. Kolberg willsupply this list at the next meeting.APPROVAL ITEMS1. March Summary Information Geoff Kolberg 1 minMember Woodford noted an addition/corrections for the March Summary. Note that under topicBHT LRCNS, the summary said "Members are concerned that funding for older facilities may needto be moved up in the program." Add specifically the BHT water line project was discussed and notein the March Summary. Member Woodford asked the Members if they had any additional questionsor comments. None noted Members were polledfor a consensus. A consensus was reached andMarch summary was approved

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Capital Committee MeetingApril 3, 2008Page 22. Energy Performance Contract Karen Galindo - White 15 minMr. Duerling began with a brief description of the Contract and requested permission from the membersto move forward with the study. Mr. Duerling then introduced Mr. Jabaji, Director of EnergyPerformance for Department of General Services of Maryland (DGS), and Ms. Galinda-White, ofEnergy Systems Group (ESG). Mr. Jabaji indicated that this is a statewide project initiated by theGovernor's office with the goal to reduce energy consumption 15% by the year 2015. Ms. Galinda-White briefed the members how ESG would provide assessments on M dTA projects, facilities, etc., tobecome more energy efficient, with a possible cost savings of a 20%. Work would be done in twophases.Member Woodford had concerns the project would affect MdTA 's budgetary obligations as MdTA isself-funded Member Woodford asked Members if they have any questions or comments. Nonenoted Upon a motion by Member Calhoun and seconded by Member Whitson, permission isgranted to move forward with the study.3. Contract No. KB 558-000-006

Increase the Executive Secretary's Delegated AuthorityPatch and Seal - FSK Deck Geoff Kolberg 10 min

Mr. Kolberg noted April's agenda had many Contracts due to an increase in the Executive Secretary'sDelegated A uthority. The reasonfor this was past review of some Contracts did not include bid itemsthat weren't automatically included in Contract and there were overruns. Mr. Kolberg then gave apresentation on Contract KB 558 indicating a 30% increase in the amount of work due to discovery oftype three repairs and less type one repairs. This was not a result of afailure in the planning processbut as a result of issues discovered after the start of the project regarding the bonding agent for therepairs.Member Woodford asked Members if they have any questions or comments. None noted MemberWoodford requested a motion to approve. Upon a motion by Member Whitson and seconded byMember Calhoun, Members unanimously approved Contract no: MA 558-000-006 to increase theExecutive Secretary's delegated authority. A summary of the details of this contract are attachedhereto and incorporated herein.

4. Contract No. MA 847-000-002RIncrease the Executive Secretary's Delegated AuthorityOn-call Structural Repairs and Miscellaneous ModificationWPL, BHT, FSK, Till and JFK Geoff Kolberg 10 min

Mr. Kolberg requested approval from the Capital Committee members on this contract. Thiscontractgives flexibility for spot repairs or small quantity repairs and needed to be expanded to include minorrepairs items. Most of the contractors that are already on board under this contract can be used ratherthan re-advertise again for small scale items, which could take as long as 8months.

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Capital Committee MeetingApril 3, 2008Page 3

Member Woodford suggested reviewing the original contract and compressing the schedule, and thenasked the members if they had any questions or comments. None noted. Member Woodfordrequested a motion to approve. Upon a motion by Member Calhoun and seconded by MemberWhitson, Members unanimously approved Contract no: MA 847-000-002R to increase the ExecutiveSecretary's delegated authority. A summary of the details of this contract are attached hereto andincorporated herein.

5. Contract No. LB 628-000-002Increase the Executive Secretary's Delegated Authority5 Kv Feeder Replacement at CBB Geoff Kolberg 10 min

Mr. Kolberg briefed the Members and requested approval to increase the Executive Secretary'sdelegated authority. Mr. Kolberg stated there were substantial changes to the cable installed and weexpect a more detailed explanation from the Consultant. Mr. Kolberg indicated that he would comeback at afuture meeting to update the Members on this.Member Woodford asked the members if they had any questions or comments. None noted. MemberWoodford requested a motion to approve. Upon a motion by Member Whitson and seconded byMember Calhoun, Members unanimously approved Contract no: LB-628-000-002 to increase theExecutive Secretary's delegated authority. A summary of the details of this contract are attachedhereto and incorporated herein.6. Contract No. MA 372-000-006

Increase the Executive Secretary's Delegated AuthorityInstall Tri-Message SignsFMT, JFK, BHT, WPL, HWN Geoff Kolberg 10 min

Mr. Kolberg requested approval from the Members to increase the Executive Secretary's DelegatedAuthority and explained that the original contract was for a limited amount oftri-message signs andsince then EZ Pass has increased, therefore the a need for additional signage.Member Woodford asked the member if they have any questions or comments. None noted. MemberWoodford requested a motion to approve. Upon a motion by Member Calhoun and seconded byMember Whitson, Member unanimously approved Contract No: MA 372-000-006 to increase theExecutive Secretary's delegated authority. A summary of the details of this contract are attachedhereto and incorporated herein.

At 9:18am Member Woodford recommended a 5minute break. The meeting resumed at 9:23am.

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7. Contract No. MA 2057-000-002Increase the Executive Secretary's Delegated AuthorityEmergency Replacement of Light PolesFMT Geoff Kolberg 10 min

Mr. Kolberg requested approval from the Members to increase the Executive Secretary's delegatedauthority. The original contract was to replace deteriorated light poles but now would allow repairand/or replacement of the anchorages, base plates and any new deteriorated light poles not identified inthe original contract ..Member Woodford asked the member if they had any questions or comments. None noted MemberWoodford requested a motion to approve. Upon a motion by Member Whitson and seconded byMember Calhoun, Members unanimously approved Contract No: MA 2057-000-002 to increase theExecutive Secretary's delegated authority. A summary of the details of this contract are attachedhereto and incorporated herein.8. Contract No. FT-2032-000-006

Increase the Executive Secretary's Delegated AuthorityHauling Permit Transfer Station - Baltimore CityFMT Geoff Kolberg 10 min

Mr. Kolberg requested approval from the Members to increase the Executive Secretary's delegatedauthority. Mr. Kolberg indicated that underground petroleum products were found when constructionbegan which added costs to the project. There were also some additional requirements from the MDEinspector staff which differed with the design guy and we work together to come up with a solutionwhich also added cost to the project.Member Woodford requested a motion to approve. Upon a motion by Member Whitson and secondedby Member Calhoun, members unanimously agreed and recommended Contract FT-2032-000-006 toincrease the Executive Secretary's DelegatedAuthority. A summary of the details of this contract areattached hereto and incorporated herein.9. Contract No. MA 549-000-006

Increase the Executive Secretary's Delegated AuthorityElectronic Toll System Replacement and Operation Geoff Kolberg 10 min

Mr. Duerling requested approval for the contract to beforwarded to the full Authority based onResolution 07-06. Mr. Duerling indicated transition to the next system is April l I", This contractincluded two smaller EWA 'sfor additional work at the MVA ticket offices, and installing chips in seatsfor the new M dTA logo.

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Member Woodford requested a motion to approve. Upon a motion by Member Whitson and secondedby Member Calhoun, members unanimously agreed and recommended Contract no: MA 549-000-006to increase the Executive Secretary's delegated authority for approval by the Full Authority at theirnext scheduled meeting which is April 23, 2008. A summary of the details of this contract areattached hereto and incorporated herein.

10. Contract No. AE 769-000-0026Annual Facilities Inspections ContractEWARequest Geoff Kolberg 10 min

Mr. Kolberg requested approval for the contract to beforwarded to the full Authority based onResolution 07-06. Mr. Kolberg indicated that the substantial dollar amount increase for inspectionswas a direct result of the new federal guidelines to re-inspect all Truss Bridges based on theMinneapolis bridge collapse. This contract isfor inspections, resolutions and money included to handleemergency repairs. We currently have hands on approach in inspection and this contract will allow usto have a better inspection program with three (3) types of contracts.Member Woodford requested a motion to recommend approval to the Full Authority. Upon a motionby Member Calhoun and seconded by Member Whitson, members unanimously agreed andrecommended Contract no: AE 769-000-0026 to increase the Executive Secretary's delegatedauthority for approval by the Full Authority at their next scheduled meeting which is April 23, 2008.A summary of the details of this contract are attached hereto and incorporated herein.11. Emergency Procurement

Draw Bridge Main Speed Reducer Gears RehabilitationOn MD 695 OL over Curtis Creek Bridge Geoff Kolberg 10 minMr. Kolberg presented this contract as an information item. This emergency procurement contractcame about as inspection to the bridge was conducted. The consultant heard excessive noise whichleads to damaged gears. MdTA is working closely with the Consultant and Contractor as this Bridge isthe only access to the waterway for the Coast Guard.Member Woodford noted water highway is priority over road highway. Member Woodford asked ifthere are any questions or comments. None noted Members concur to moveforwardwith theemergency procurement.12. Contract No. KH-271-000-002R

Improvements to 1-95/ MD 24 InterchangeJohn F. Kennedy Memorial Highway Geoff Kolberg 10 min

Mr. Kolberg briefed the members on this contract and recommended that it beforwarded to the FullAuthorityfor approval. This contract was rejected byM dTA last year and the Contractor filed acomplaint in Harford County Circuit Court. Harford County Circuit Court concurred that Daisy should

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Executive Secretary and AG Sandi Clifford are scheduled to meetwith Daisy's' attorneys and President to discuss the Court's decision.Member Woodford asked if there were any questions or comments and requested a motion torecommend approval to the Full Authority. Upon a motion by Member Whitson and seconded byMember Calhoun, Members unanimously agree and recommended that Contract KH 271-000-002Rbeforwarded to the full Authority to approve at their next scheduled meeting, April 23, 200S. Asummary of the details of this contract are attached hereto and incorporated herein.13. Contract No. AE-728-000-002/6

EWA - Task No. 17 - Section 200 Preliminary EngineeringComprehensive Project Planning &Traffic Eng. Services Melissa Williams 10 min

Ms. Williams briefed the members on this contract and recommended that it beforwarded to the FullAuthority for approval. Ms. Williams indicated that additional work has come up and has caused anincrease in cost to the contract. The increase was due to a redesign and coordination with the Section200 and Section 100 group regarding an in depth structural analysis to determine if the structuresshould be replaced.Member Woodford asked if there were any questions or comments and requested a motion torecommend approval to the Full Authority. Upon a motion by Member Calhoun and seconded byMember Whitson, Members unanimously agree and recommended that Contract AE-72S-000-002/6beforwarded to the full Authority to approve at their next scheduled meeting, April 23, 200S. Asummary of the details of this contract are attached hereto and incorporated herein.14. Contract No. AE-732-000-002/6

EWA - Task No. 15 Nice Bridge Improvement ProjectTask No. 24 - Section 200 Preliminary EngineeringComprehensive Project Planning &Traffic Eng. Services Melissa Williams 10 min

Ms. Williams briefed the members on this contract and recommended that it beforwarded to the FullAuthority for approval. Ms. Williams indicated there will be no direct cost increase to the referencedtask; however; there was an overall contract increase as a result of additions to the scope of work.Member Woodford asked if there were any questions or comments and requested a motion torecommend approval to the Full Authority. Upon a motion by Member Calhoun and seconded byMember Whitson, Members unanimously agree and recommended that Contract AE-732-000-002/6beforwarded to the full Authority to approve at their next scheduled meeting, April 23, 200S. Asummary of the details of this contract are attached hereto and incorporated herein.

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NEW ITEMS1. MdTA 2007-01 Bridge Security Geoff Kolberg 5 minMr. Kolberg briefed the members on this contract and requested permission to begin price negotiationswith the Contractors. Later after negotiations are discussed, MdTA will moveforward to take theproject to the Board of Public Works and the full Authority. This is a three year $2,500,000. 00 projectand to date five firms have submitted proposals. Negotiations of price proposals will need to be done.Member Woodford asked if there were any questions or comments and requested a motion to proceedwith price negotiations. Upon a motion by Member Calhoun and seconded by Member Whitson,Members unanimously agree to move forward with price negotiations with the six firms. A summaryof the details of this contract are attached hereto and incorporated herein.2. MdTA 2007-03 Construction Management & Inspection Ben Mondell 5 minMr. Kolberg briefed the members on this contract and requested permission to begin price negotiationswith the Contractors; Later after the negotiations are discussed, MdTA will move forward to take theproject to the Board of Public Works and the full Authority. Negotiations of price proposals will need tobe done. To date, tenfirms have submitted proposals. These proposals were scored and the top six wereselected.Member Woodford asked if there were any questions or comments and requested a motion to proceedwith price negotiations. Upon a motion by Member Calhoun and seconded by Member Whitson,Members unanimously agree to move forward with price negotiations with the six firms. A summaryof the details of this contract are attached hereto and incorporated herein.

UPDATE ITEMS1. Section 200 - Comments from the Public Hearing Melissa Williams 10minMs. Williams indicated a public hearing was held on December 13, 2007 and open commentary washeard for a month and half The number one comment was the public was not happy with thereplacement location for the 1-95 Park and Ride. Ms. Williams noted another proposed meeting in Mayto discuss the bicycle pedestrian path. MdTA will show all of the options for placement and assure thatthe best place has already been chosen. Ms. Williams indicated they will continue to respond to allcomments.Member Woodford asked if there were any questions or comments. None noted

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INFORMATION ITEMS1. 1-95 ETL Project Status Report - Dave LaBella2. ETL ROW Purchases Report - Gloria Dolan3. ICC Status Update - Bob Michael4. Bay Bridge Preservation Status Report - Geoff KolbergMember Woodford asked Members if there are any additions or corrections to the InformationalItems. None noted

Member Woodford motioned to adjourn the meeting at 11:03am. Upon a motion by Member Calhounand seconded by Member Whitson, Members unanimously motion to adjourn the meeting at 11:06am.

~' \ / i f ( -COMING ATTR4. CTIONS Long Range Capital Needs for JFKIHATEMYork Building Products - Conveyor over I-95 -

MOU with M dTACanton RehabilitationUpdate on Hatem Bridge

OfficeDCPDCP

May 1,2008

OECOEC

June 5,2008 CTP Draft approval DCPOfficesDSD - Division of Strategic DevelopmentDCP- Division of Capital PlanningOEC - Offices of Engineering and Construction

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