capital outlay 915 l street budget change proposal (cobcp...

STATE OF CALIFORNIA DEPARTMENT OF FINANCE CAPITAL OUTLAY 915 L Street BUDGET CHANGE PROPOSAL (COBCP) Sacramento, CA 95814 COVER PAGE (REV 06/15) IMS Mail Code: A15

BUDGET YEAR 2016-17

BUSINESS UNIT: 5225 COBCP NO. 4 PRIORITY: P R O J E C T ID: 0000923

D E P A R T M E N T : California Department of Correct ions and Rehabi l i tat ion

P R O J E C T T ITLE: Deuel Vocat ional Institution: New Boiler Facility

TOTAL R E Q U E S T (DOLLARS IN T H O U S A N D S ) : $4,041 MAJOR/MINOR: Major

PHASE(S) T O BE FUNDED: _C PROJ CAT: CRI CCCI /EPI : 5959/6055

S U M M A R Y OF PROPOSAL:

This proposal requests funding to build a new central high-pressure steam boi ler facility at Deuel Vocat ional Institution (DVI). Boiler replacement is required for compl iance wi th San Joaquin Valley Air Pollut ion Control District (SJVAPCD) regulat ions for gas-f ired boiler emissions standards.

Funding is being requested for the construction phase of this project. Design of this project was funded by the Department 's Special Repair Budget. The total est imated project cost is $4,414,000.

HAS A B U D G E T P A C K A G E BEEN C O M P L E T E D FOR THIS PROJECT? (E/U/N/?) : _N_

REQUIRES LEGISLATION (Y/N): _N IF YES, LIST CODE SECTIONS:

REQUIRES PROVIS IONAL LANGUAGE (Y/N) _N

IMPACT ON S U P P O R T BUDGET: ONE-TIME COSTS (Y/N): NL FUTURE C O S T S (Y/N): N_

F U T U R E SAVINGS (Y/N): _N_ REVENUE (Y/N): _N_

DOES T H E P R O P O S A L A F F E C T A N O T H E R D E P A R T M E N T (Y/N): _ N _ IF YES, ATTACH

C O M M E N T S OF A F F E C T E D DEPARTMENT S IGNED BY ITS D IRECTOR OR DESIGNEE.

SIGNATURE APPROVALS:

Marilee Witt. ACA, Planning Unit P R E P A R E D BY

Dean Borq, Deputy D i r e c t o r F P C M ^ DATE DATE

D E P A R T M E N T DIRECTOR DATE A G E N C Y SECRETARY DATE

********************************************** • O F ANALYST USE

DOE ISSUE # P R O G R A M CAT: P R O J E C T CAT: BUDG PACK STATUS: A D D E D REVIEW. SUPPORT: OCIO: FSCU/ ITCU: OSAE: CALSTARS:

PPBA: Original S igned by: DATE SUBMITTED TO L E G I S L A T U R E : 0 ^ / ^ r M 1" ^ Korean Hansen f/ '

DF-151 (Rev 06/15) of 5

BUSINESS UNIT: 5225 COBCP NO. 4 PRIORITY: 3 P R O J E C T ID: 0000923

A. P U R P O S E OF T H E PROJECT

Introduct ion:

This proposal requests funding for the construct ion of a new boiler facility at DVI. DVI has three boilers that serve the institution's heat ing, s team, and hot water needs, including inmate showers, medical funct ions, and food preparat ion. In 2009, S J V A P C D adopted more restrictive standards for the release of nitrous oxides and carbon monoxide. These new standards were phased, with full compl iance of all boilers required by January 1, 2014. The amended emiss ions restrictions by S J V A P C D apply to industrial, institution, and commerc ia l boilers; steam generators ; and process heaters. Originally, the DVI Boiler project was to be fully funded from the Depar tment of Correct ions and Rehabi l i tat ion's (CDCR) Special Repair Budget. However, consistent wi th the San Quent in New Boiler Facility funded in the 2015 Budget Act , this project is proposed as a capital outlay project because the project is installing a new boiler system inside a new building.

Background/History: In 2007, CDCR retrofitted the existing 1950's boilers at DVI to meet air quali ty regulat ions at that t ime. W h e n SJVAPCD enacted new regulat ions in 2009, CDCR began evaluat ing the issues and studied several alternatives which included retrofitt ing the existing boilers or install ing new boilers. Engineer ing design evaluations d iscovered unforeseen issues in the exist ing boiler facility. Signif icant structural deficiencies such as roofing and seismic issues in addit ion to inadequate boiler control systems and environmental abatement requirements rendered reuse of the exist ing boiler bui lding expensive and impractical. Sect ion 3417.3.1 of the California Building Code requires a full code compl iance upgrade for existing s tate-owned bui ldings if the cost of the renovat ion is greater than 25 percent of the cost of replacing the structure.

Prob lem: DVI 's central boiler system is noncompl iant with current SJVAPCD emiss ions regulat ions. DVI's boilers run on natural gas and emissions f rom natural gas generate both n i t rogen oxide and carbon monox ide. CDCR is currently facing potential f ines, civil penalties, administrat ive civil penalt ies, and/or orders f rom the SJVAPCD to cease operat ion of the existing boilers that do not comply with new standards. As of June 2015, DVI has paid $52,537 in emissions fees due to non-compl iance. In accordance with the California Health and Safety Code (Section 42403) , potential f ines for noncompl iance can be up to $1,000,000 per day and can be retroactive. A l though no official grace period by SJVAPCD exists, CDCR has kept the regulatory agency informed on the progress of this project and bel ieves that evidence of activity to replace noncompliant boi lers may delay a fine assessment .

B. RELATIONSHIP T O THE STRATEGIC PLAN

This project is consistent with Goal 3 of the 2010/2015 Strategic Plan:

Goal 3: Employ Best Practices In Correctional Custody, Care, and Rehabilitation

Outcome: Superior prisons and youth facil i t ies

Key Per formance Indicator: National Correct ional Standards Object ive 3.6: By June 30, 2014, facil i t ies will reduce the rate of incidents that interfere with orderly facility operations by 20 percent through the implementat ion of a proactive Incident Prevent ion Strategy.

DF-151 (Rev 06/15) of 5

Incidents that interfere with orderly facility operations in Cal i fornia's prisons affect the ability to provide basic rehabil i tat ive services, the ability to meet mandates establ ished by the courts relative to access to care, and can result in significant f iscal liability. CDCR will implement a proactive Incident Prevent ion Strategy to protect the safety of the public, staff, and offenders.

C. ALTERNAT IVES

Alternat ive 1: Build a new boiler inside a new 1,800 square foot (sf) metal building.

Project Advantages:

• Provides a S J V A P C D emission-compl iant system. • Provides a seismical ly appropr iate structure for this region. • Connects to exist ing back-up emergency power and back-up fuel supply systems. • Includes new S J V A P C D permits that will allow limited usage of exist ing boilers as back-up in

case of new boiler fai lure or maintenance.

Project Disadvantages: • None.

Est imated Project Cost: • $4,414,000

Funding Source:

• General Fund

Alternative 2: Retrofit the exist ing boilers.

Project Advantages: • Provides a S J V A P C D emission compliant system.

Project Disadvantages: • Cont inues to utilize the existing 1950's boilers as the pr imary system. These boilers are

beyond useful life, requir ing signif icant maintenance and repair. • Retrofit will not address energy inefficiencies of existing boilers. • May not be able to comply with future SJVAPCD emission requirements. • Seismic upgrades would be required.

Est imated Project Cost: . $5,896,000

Funding Source: • General Fund

Alternative 3: Do Nothing.

Project Advantages: • None.

Project Disadvantages: • Cont inued noncompl iance with SJVAPCD.

DF-151 (Rev 06/15) of 5

• Potent ial for retroactive monetary f ines for noncompl iance.

Est imated Cost: • Potent ial f ines up to $1,000,000 per day

Funding Source: • Genera l Fund (Support)

D. R E C O M M E N D E D SOLUT ION 1. Wh ich alternative and why?

Al ternat ive #1 is the recommended solut ion. The current boiler emissions exceed SJVAPCD limits and the potential for severe f ines cont inues to exist. CDCR must reestabl ish compl iance for DVI 's boiler infrastructure by construct ing a new boiler facility as soon as possible; this is crucial to avoid signif icant monetary penalt ies by SJVAPCD.

2. Detai led scope descript ion. Construct a new 1,800 sf metal boiler facil ity adjacent to the existing boiler facility to include: a new 1,000-horsepower, high-pressure s team boiler with Selective Catalyt ic Reduct ion, an economizer , fire alarm system, fire suppress ion sys tem, and associated mechanical components , piping, and controls. Provide l ighting, s tep-down transformer, drainage, and utility connect ions. Connect to existing back-up fuel supply and emergency power system. The exist ing boiler facility will be left in place as back-up in case of emergency failure or maintenance of the new boiler. SJVAPCD permits will be included that will allow l imited usage of existing boilers and back-up fuel supply.

3. Basis for cost information. The project cost est imate is based on a Project Cost Summary developed at the complet ion of des ign and has been updated to reflect adjustments to the California Construct ion Cost Index (see Project Cost Summary) .

4. Factors/benef i ts for recommended solut ion other than the least expensive alternative. The recommended solution is the least expensive option to reach compl iance with SJVAPCD regulat ions.

5. Complete descript ion of impact on support budget. None. The operat ing costs of the new boilers will be roughly equal to the existing boilers.

6. Identify and explain any project risks. There are no known risks associated with the complet ion of this project.

7. List requested interdepartmental coordinat ion and/or special project approval. This project will require review and approval by the State Fire Marshal.

8. Project Schedule. Construct ion: Start 10/16 Comple te 9/17

E. C O N S I S T E N C Y WITH G O V E R N M E N T C O D E SECTION 65041 .1 : 1. Does the recommended solution (project) promote infill development by rehabil itating existing

infrastructure and how? Explain.

Yes, this project will be completed at an exist ing CDCR facility.

DF-151 (Rev 06/15) of 5

2. Does the project improve the protect ion of environmental and agricultural resources by protect ing and preserving the state's most valuable natural resources? Explain.


3. Does the project encourage efficient deve lopment patterns by ensur ing that infrastructure associated with development, other than infill, support efficient use of land and is appropriately p lanned for growth? Explain


DF-151 (Rev 06/15) of 5

DEPARTMENT OF GENERAL SERVICES REAL ESTATE SERVICES DIVISION - PROJECT MANAGEMENT BRANCH

PROJECT COST SUMMARY

PROJECT: LOCATION: CUSTOMER: DESIGN BY: PROJECT MGR: TEMPLATE:

DVI Boiler Replacement Deuel Vocat ional Institute Department of Corrections and Retiabilitation GDH Bob Boben Design / Bid / Build

D E S C R I P T I O N

W. D. ESTIMATE: EST. / C U R R T . CCCI: DATE ESTIMATED: A B M S NO: PREPARED BY: DOE PROJ. I D. NO.:

W4CDCR95CP 5 9 5 9 / 6 0 5 5

7/2/2015 132593E

LL 0

This project consists of the addition of a supplemental boiler adjacent to the existing boi lerhouse at the Deuel Vocational Institute (DVI) in Tracy, CA. New equipment to be provided include a pre-fabricated metal building, a 1-1,000 HP steam boiler, an SCR Urea to Amonia emissions package, piping and paving. Minor asbestos and lead abatement is also included.

E S T I M A T E SUMMARY

Earth Work $76,500 Underground Utilities Gas, Power, Storm & Water $349,300 Concrete Work $52,300 Misc. & Structural Steel $80,800 Thermal & Moisture Protection $23,200 Doors & Windows $20,200 Interior Finishes $127,300 Fire Sprinkler System $16,100 Plumbing $37,500 Boiler, Piping and Controls $2,029,100 Electrical $161,300

E S T I M A T E D T O T A L C U R R E N T C O S T S : J U L Y 2014 $2,973,600

Adjust CCCI From 5959 to 6055 $47,900

E S T I M A T E D T O T A L C U R R E N T C O S T S ON J U N E 2015 $3,021,500

Escalation to Start of Construction 16 M o n t h s ® 0 . 4 2 % / M o . : $203,000 Escalation to Mid Point 6 M o n t h s ® 0 . 4 2 % / M o . : $76,100

E S T I M A T E D T O T A L C O N T R A C T S : $3,300,600

Contingency At: 7% $231,000

E S T I M A T E D T O T A L C O N S T R U C T I O N C O S T : $3,531,600

D G S / R E S D / P M B Page 1

SUMMARY OF COSTS BY PHASE

PROJECT; DVI Boiler Replacement W. D. ESTIMATE: W4CDCR95CP

LOCATION: Deuel Vocational Institute DATE ESTIMATED: 7/2/2015

ABMS#: 132593E CONSTRUCTION DURATION: 12 MONTHS

ESTIMATED CONTRACT: $3,300,600 $3,300,600 CONSTRUCTION CONTINGENCY: $231,000 $231,000

TOTAL: $3,531,600 $3,531,600

ACQUISITION PRELIMINARY WORKING CONSTRUCTION CATEGORY STUDY 00 PLANS 01 DRAWINGS 02 03 TOTAL

ARCHITECTURAL AND ENGINEERING S E R V I C E S A&E Design $0 $250,090 $119,910 $370,000

Construction Inspection $108,000 $108,000

Construction Inspection Travel $15,000 $15,000

Project Sctiedullng & Cost Analysis $0 $6,370 $0 $6,370

Advertising, Printing and Mailing $0 $4,000 $4,000

Construction Guarantee Inspection $5,000 $5,000

SUBTOTAL A&E SERVICES $0 $0 $260,460 $247,910 $508,370

OTHER P R O J E C T C O S T S Special Consultants (Soils/Survey) $0 $16,000 $0 $16,000

Materials Testing $30,000 $30,000

Project/Construction Management $0 $84,990 $110,600 $195,590

Contract Construction Management $0

Builders Risk Insurance $33,000 $33,000

Agency Retained Items $0

SBE/DVBE Assessment $10,600 $10,600

School Checking $0 $0

Hospital Checking $0 $0

Essential Services $0 $0

Accessibility Checking $5,300 $2,600 $7,900

Environmental Document (CatEx) $0 $0

Due Diligence $0 $0

Other Costs - (SFM) $0 $1,840 $25,000 $26,840

Other Costs - (Permit/Reg. Fees) $0

Other Costs - (ARF Assessment) $0 $0 $4,500 $49,200 $53,700

SUBTOTAL OTHER PROJECT COSTS $0 $0 $112,630 $261,000 $373,630

TOTAL ESTIMATED PROJECT COST $0 $0 $373,090 $4,040,510 $4,413,600

LESS FUNDS TRANSFERRED $0 $0 $373,000 $0 $373,000

LESS FUNDS AVAILABLE

NOT TRANSFERRED $0 $0 $0 $0 $0

CARRY OVER $0 $0 $0 $90

BALANCE OF FUNDS REQUIRED $0 $0 $90 $4,040,600 $4,040,600

D C S / R E S D / P M B

PAGE 2

F U N D I N G D A T A & E S T I M A T E N O T E S

PROJECT: LOCATION: A B M S # :

DVI Boiler Replacement Deuel Vocational Institute 132593E

W. D. ESTIMATE: DATE ESTIMATED:

W4CDCR95CP 7/2/2015

C h ^ t e r / l t e m

Fund Transfers 0712/2010 - 5225 - 001 - 0001 (7.4) 0033/2011 - 5225 - 001 - 0001 (7.4)

0 0 0 0 0 0

Total FundsTransferred

FundsAvailable Not Transferred N/A

0 0 0

Total FundsAvailable not Transferred

Total FundsTransferred and Available

FUNDING D A T A

Ptiase

W W 0 0 0 0 0 0

0 0 0 0

Amount Totals

$64,000 $309,000

$0 $0 $0 $0 $0 $0

$0 $0 $0 $0

$373,000

$0

$373,000

E S T I M A T E N O T E S

1. The constructi on costs i n thi s esti mate are i ndexed from the CCCI I ndex as of the date of esti mate preparati on to the CCCI i ndex that i s current as of JU N E 1, 2015. The pro) act esti mate i s then escal ated for a 6 month peri od to an assumed constructi on mi dpoi nt. Additionally, the project has been escalated to the assumed start of construction.

2. The Agency may have retained items that are not included in this esti mate such as guarding costs, furniture, etc.

3. Special Consultant costs include Asbestos/Lead Survey & Monitoring.

4. I sit ^sumed the new boiler house is not an "essential servicefaality" and therefore a DSA review (essential service review) is NOT

5. An ARF Assessment of 1.233 percent has been applied to the working drawings and construction phases, in accordance with Control Section 4.70 of the 2008 Budget Act.

DGS/RESD/PMB PAGE 3

STATE OF CALIFORNIA Budget Year 2016-17 CAPITAL OUTLAY BUDGET CHANGE PROPOSAL (COBCP) Proj ID: 0000923 FISCAL IMPACT WORKSHEET BU/Entlty: 5225 Department Title; California Department of Corrections & Rehabilitation Progarm ID 4615 Project Title; DVI - New Boiler Facility COBCP #: 4 Program Category: Other - Critical infrastructure Priority: 3 Program Subcategory: MA/MI: . MA

Existing Authority

January 10 Action

April T Action

May 1 Action

May 14 Adiori

Special Action Project Total

FUNDING bu-ref-fund-eny-year ph action 5225-301-0001-16-16 C BA 4,041

-

. 4,041 0 0 0

• 0 • . , 0

- 0 0 0 0 0

• 0 0

' ^ • 0 : TOTAL FUNDING^ . 0 4,041 0 0: : . - 0, : ., • :.r^ 0 4 041

PROJECT COSTS Study Acquisition

- -

-

0 0 0

Performance Criteria Preliminary Plans Working Drawings TotarConstruction or Design-Build V Equipment (Group 2)

' .7 : : ' : -0 - 4,041 0

-

0 0 0

0 • 0

• 0 4,041

0 TOTAL COSTS 0 4,041 0 0 0 . 0 4,041

CONSTRUCTION OR DESIGN-BUILD DETAIL

: . 0

Contract Contingency A&E Agency Retained Other

3,301 231 248

261

- • - - -

3,301 231 248

: 0 261

TOTAL CONSTRUCTION OR DESIGN-BUILD 0 4,041 0 0 0 0 4,041

FUTURE FUNDING 0 0 0 0 , 0 0 0

SCHEDULE Study Completion

mm/dd/yyyy

N/A Proj Mgmt:

PROJECT SPECIFIC CODES D Location; , Deuel Vocational Institution

Acquisition Approval N/A Budg Pack: E County: San Joaquin

Start Preliminary Plans/Performance Criteria 8/1/2014 Proj Cat: CRI City: Tracy

Preliminary Plan/Performance Criteria Approval 7/1/2016 Req Legis N Cong Dist: 10

Approval to Proceed to Bid 8/1/2016 Req Prov: N Sen Dist: 5

Contract Award Approval 10/1/2016 SO/LA Imp: N Assm. Dist: 12

Project Completion 9/30/2017

STATE OF CALIFORNIA CAPITAL OUTLAY BUDGET CHANGE PROPOSAL (COBCP) Proj ID: FISCAL DETAIL WORKSHEET Department Title; California Department of Corrections & Rehabilitation

Budget 0000923 BU/Entlty:

Progarm ID

COBCP*

:Prlorlty: ;

MA/MI:

Year 2016-17

5225 4615

Project Title: DVI - New Boiler Facility


Progarm ID

COBCP*

:Prlorlty: ;

MA/MI:

4 Program Category: Other - Critical Infrastructure


Progarm ID

COBCP*

:Prlorlty: ;

MA/MI:

3 Program Subcategory:


Progarm ID

COBCP*

:Prlorlty: ;

MA/MI: MA

Identify ali items wfiicti fit into ttie categories listed below. Attach a detailed list if funding is included in this request. Provide descriptions and summary estimates for items for which you plan to request funding in the future. When possible, identify funding needs by fiscal year (BY+1 through BY^4). K f

PROJECT RELATED COSTS COST TOTAL AGENCY RETAINED:

TOTAL AGENCY RETAINED 0 GROUP 2 EQUIPMENT

- TOTAL GR0UP2 EQUIPMENT • 0

IMPACT ON SUPPORT BUDGET COST TOTAL ONE-TIME COSTS

TOTAL SUPPORT ONE-TIME COSTS 0

ANNUAL ONGOING FUTURE COSTS

. .. TOTALSUPPORT ANNUAL COSTS: 0

ANNUAL ONGOING FUTURE SAVINGS

TOTAL SUPPORT ANNUAL SAVINGS 0

ANNUAL ONGOING FUTURE REVENUE

TOTAL SUPPORT ANNUAL REVENUE 0

STATE OF CALIFORNIA Budget Year 2016-17 CAPITAL OUTLAY BUDGET CHANGE PROPOSAL (COBCP) Pro] ID: 0000923 SCOPE/ASSUMPTIONS WORKSHEET BU/Entlty: 5225 Department Title: California Department of Corrections & Refiabilitation Progarm ID 4615 Project Title: DVI - New Boiler Facility COBCP #: 4 Program Category: Ottier-Criticallnfrastructure Priority: 3 Program Subcategory: MA/MI: MA

Project Specific Proposals: For new projects provide proposed Scope language. For continuing projects provide tlie latest approved Scope language. Enter Scope language in cell A110.

Conceptual Proposals: Provide a brief discussion of proposal defining assumptions supporting the level of funding proposed by fiscal year in relation to outstanding need identified for that fiscal year. (Also include scope descriptions for BY+I through BY+4 in cell A110). This proposal requests funding to build a new central h igh-pressure steam boiler facility at Deuel Vocat ional Institution to include a pre-fabr icated metal building, a 1,000 horsepower steam boiler, an emissions package, piping, and paving. Boiler replacement is required for compl iance witbi San Joaquin Valley Air Pollution Control District regulat ions for gas-f ired boiler emissions standards.

capital outlay 915 l street budget change proposal (cobcp...

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