Career Planning and MentoringCareer Planning and Mentoring

Lari Wenzel, Ph.D.Lari Wenzel, Ph.D. Associate Dean for Faculty Development, School of MedicineAssociate Dean for Faculty Development, School of Medicine

Professor of Medicine and Public HealthProfessor of Medicine and Public Health

University of California, IrvineUniversity of California, Irvine

What color is your What color is your parachute?parachute?

Have you defined your Have you defined your career priorities?career priorities?

Mentoring WorksheetMentoring Worksheet

Goal: Categories of Research, Teaching, Goal: Categories of Research, Teaching, Service, Self Development, Networking, Service, Self Development, Networking, Work/Life Balance, Additional MentorsWork/Life Balance, Additional Mentors

Goal Met? Making Progress? No Goal Met? Making Progress? No Progress?Progress?

Per goal, accomplishments? Obstacles?Per goal, accomplishments? Obstacles? Do you need a new goal or strategy to Do you need a new goal or strategy to

overcome obstacles?overcome obstacles?

What is a Mentor?What is a Mentor?

From the Greek description by From the Greek description by Homer: “Wise and trusted counselor”Homer: “Wise and trusted counselor”

Left in charge of the household while Left in charge of the household while Odysseus went on his travels.Odysseus went on his travels.

Someone who takes a special interest Someone who takes a special interest in helping another person develop in helping another person develop into a successful professionalinto a successful professional

Finding a MentorFinding a Mentor

Your dissertation advisor is one Your dissertation advisor is one mentor, but not necessarily the only mentor, but not necessarily the only oneone

You can and should find additional You can and should find additional mentorsmentors

Other mentors can be faculty, Other mentors can be faculty, postdocs, other students, or anyone postdocs, other students, or anyone whom you respect and trustwhom you respect and trust

Choosing a MentorChoosing a Mentor

Interest in the researchInterest in the research Compatibility with the mentor’s Compatibility with the mentor’s

personalitypersonality Are students in the group happy and Are students in the group happy and

enthusiastic about their research?enthusiastic about their research? How long has it taken previous How long has it taken previous

students to finish?students to finish?

Choosing a MentorChoosing a Mentor

There are many different types of There are many different types of groups and personalitiesgroups and personalities

Senior professor with a large groupSenior professor with a large group New assistant professor still setting New assistant professor still setting

upup Consider what type of situation suits Consider what type of situation suits

your needsyour needs

Cartoon from Alexander Dent:http://dentcartoons.blogspot.com/

Different Types of MentorsDifferent Types of Mentors

Cartoon from Alexander Dent:http://dentcartoons.blogspot.com/

Different Types of Mentors

Cartoon from Alexander Dent:http://dentcartoons.blogspot.com/

Different Types of Mentors

Different Types of StudentsDifferent Types of Students

Each student is differentEach student is different Consider your personality, interests Consider your personality, interests

and level of independence in and level of independence in choosing a dissertation advisorchoosing a dissertation advisor

A “good fit” is criticalA “good fit” is critical

Cartoon from Alexander Dent:http://dentcartoons.blogspot.com/

Different Types of Students

Cartoon from Alexander Dent:http://dentcartoons.blogspot.com/

Different Types of Students

Cartoon from Alexander Dent:http://dentcartoons.blogspot.com/

Different Types of Students

Cartoon from Alexander Dent:http://dentcartoons.blogspot.com/

Different Types of Students

Obligations of the MentorObligations of the Mentor

A commitment to the student’s A commitment to the student’s developmentdevelopment

Teaching how to be a researcherTeaching how to be a researcher Providing regular feedbackProviding regular feedback Career preparationCareer preparation

Obligations of the StudentObligations of the Student

Responsibility to complete the Responsibility to complete the requirements for the degreerequirements for the degree

Knowledge about the requirements of Knowledge about the requirements of the graduate programthe graduate program

Attend and participate in group Attend and participate in group meetings, seminars, etc.meetings, seminars, etc.

Diligence and care in the lab and Diligence and care in the lab and groupgroup

Obligations of the StudentObligations of the Student

Comply with all institutional policiesComply with all institutional policies Responsible conduct of researchResponsible conduct of research Development of the dissertation Development of the dissertation

project with your advisorproject with your advisor Regular communication with your Regular communication with your

advisoradvisor

CommunicationCommunication

Communicate with your advisorCommunicate with your advisor Present your results and plans Present your results and plans Ask for feedbackAsk for feedback Take it graciously and seriouslyTake it graciously and seriously Follow itFollow it

People like to be asked and will be People like to be asked and will be flattered if you listenflattered if you listen

Personal MeetingsPersonal Meetings

Frequency depends on the mentor’s Frequency depends on the mentor’s stylestyle

Regularly scheduled, possibly weeklyRegularly scheduled, possibly weekly Email or phone between meetingsEmail or phone between meetings

Initiated by the studentInitiated by the student Don’t be timid or shy about asking to meetDon’t be timid or shy about asking to meet Present new results as you get themPresent new results as you get them Ask questions, which can prevent mistakes Ask questions, which can prevent mistakes

and save timeand save time

Regular CommunicationRegular Communication

Prevents misunderstandingsPrevents misunderstandings You and your advisor should agree on a You and your advisor should agree on a

timeline and what is required for timeline and what is required for completioncompletion

Make sure you know what your advisor Make sure you know what your advisor expects of you. If in doubt, ask.expects of you. If in doubt, ask.

Dissertation CommitteeDissertation Committee

The committee members are there The committee members are there for your benefit, so use themfor your benefit, so use them

Annual meetings at a minimumAnnual meetings at a minimum Talk to the members individually Talk to the members individually

between meetingsbetween meetings Make sure that they know and agree Make sure that they know and agree

with your plans for completionwith your plans for completion

Tips to Maximize MentoringTips to Maximize Mentoring

Know your goalsKnow your goals Choose the best mentor(s) to meet Choose the best mentor(s) to meet

those goalsthose goals Begin mentoring relationships by Begin mentoring relationships by

discussing mutual goals and discussing mutual goals and expectationsexpectations

Be professionalBe professional Learn to accept and give feedbackLearn to accept and give feedback

Lakoski, 8/14/2009, Science Career Magazine

Tips to Maximize Tips to Maximize MentoringMentoring

Take responsibility for your careerTake responsibility for your career CommunicateCommunicate Periodically evaluate if the Periodically evaluate if the

relationship is still effectiverelationship is still effective Avoid burning bridgesAvoid burning bridges Serve as a mentorServe as a mentor

Lakoski, 8/14/2009, Science Career Magazine

How do you get there from here?

UCI Individual Development PlanUCI Individual Development Plan

Designed as a student planning toolDesigned as a student planning tool Not a formal university requirement, Not a formal university requirement,

evaluation tool or record-keeping evaluation tool or record-keeping documentdocument

Available on the Graduate Division Available on the Graduate Division web siteweb site http://www.grad.uci.edu/center/idp.doc

Individual Development Individual Development PlanPlan

Academic Course PlanningAcademic Course Planning Research PlanningResearch Planning Conference/Publications PlanningConference/Publications Planning Career PlanningCareer Planning Funding PlanningFunding Planning Leadership Development PlanningLeadership Development Planning Dissertation Progress PlanningDissertation Progress Planning

Academia: Postdoc – Academia: Postdoc – Assistant Professor – Assistant Professor – Associate ProfessorAssociate Professor

Academic SeriesAcademic Series ProfessorialProfessorial

In Line (tenure track)In Line (tenure track) In ResidenceIn Residence AdjunctAdjunct Clinical X (i.e., Medicine)Clinical X (i.e., Medicine) Health Sciences ClinicalHealth Sciences Clinical

ResearcherResearcher Professional ResearcherProfessional Researcher Project ScientistProject Scientist Postgraduate ResearcherPostgraduate Researcher SpecialistSpecialist

Evaluation CycleEvaluation Cycle

Assistant ProfessorsAssistant Professors Every 2 years*Every 2 years* Mid career evaluation after 3 yearsMid career evaluation after 3 years Consider for promotion after 6 yearsConsider for promotion after 6 years 8 years “up or out”8 years “up or out”

Associate Professors – every 2-3 years*Associate Professors – every 2-3 years* Consider for promotion after 6 yearsConsider for promotion after 6 years

Professor – every 3-5 years*Professor – every 3-5 years*

* merit increase* merit increase

In Line, In Residence, Adjunct SeriesIn Line, In Residence, Adjunct Series

Evaluation Criteria:Evaluation Criteria:

Promotion to Associate Professor requires regional or national recognition for research. Should be an independent investigator and have appropriate service, excellence in teaching, and excellent professional competence

Promotion to Professor requires national or international reputation for research and highly meritorious service, excellence in teaching, and excellence in professional competence

Candidate submits information

Department prepares dossier

Chair/Department review and recommendation

Chancellor decision

Dean review and recommendation or decision

Provost decision or forward

Vice Provost review anddecision

Council on Academic Personnelrecommendation

Vice Provost decision or forward

The Review ProcessThe Review Process

Clinical FacultyAdvisory Committee

Academic ResourcesAdvisory Committee

Clinical X AdvisoryCommittee

Ad Hoc ReviewCommittee

Volunteer FacultyAdvisory Committee

TeachingTeaching

Classroom and laboratories Wards, operating room, clinic Supervision of graduate students and

postdoctoral scholars More weight given to teaching activities for

which evaluations are provided Good teaching is essential for advancement

University and Public ServiceUniversity and Public Service

University committees Hospital committees Community service Department chair, division chief and other

leadership roles Less service is expected from assistant

professors Significant service is expected at higher ranks

Research and Creative ActivityResearch and Creative Activity

Any basic, clinical, epidemiological, or health Any basic, clinical, epidemiological, or health policy researchpolicy research

Investigator initiated, hypothesis generated Investigator initiated, hypothesis generated research expected from research expected from In LineIn Line, , In ResidenceIn Residence and and Adjunct Adjunct facultyfaculty

Case reports, review articles, book chapters and Case reports, review articles, book chapters and teaching materials used at other institutions are teaching materials used at other institutions are also considered creative activity for also considered creative activity for Clinical XClinical X facultyfaculty

Professional CompetenceProfessional Competence

Evidence of provision of high-quality patient care Participation in activities of clinical and/or

professional organizations Board certification Manuscript reviewer Grant reviewer Membership on editorial boards Invited lectures

““Do You Have Anxiety?”Do You Have Anxiety?”

““Are you Stressed?”Are you Stressed?”

““Yes, Yes … I’m Alive!”Yes, Yes … I’m Alive!”

Knowing roles, responsibilities, and University expectations

Enhanced orientation Individual meetings Mentorship Midcareer appraisal Faculty forward

Faculty DevelopmentFaculty Development

Goal SheetGoal Sheet

Clinical/Teaching/Service/ResearchClinical/Teaching/Service/Research Short term goals (6 months)Short term goals (6 months) Long term goals (1 – 2 yrs)Long term goals (1 – 2 yrs)

Questions for youQuestions for you What is your expected commitment to each of What is your expected commitment to each of

the categories above?the categories above? Are you and others who influence your Are you and others who influence your

schedule and activities aligned in your time schedule and activities aligned in your time commitments?commitments?

Do you have strong mentors within your Do you have strong mentors within your division, department or elsewhere at UCI?division, department or elsewhere at UCI?

PrioritizePrioritize

The time - $ continuumThe time - $ continuum

Additional ResourcesAdditional Resources

Compact Between Biomedical Compact Between Biomedical Graduate Students and their Graduate Students and their Research AdvisorsResearch Advisors

Howard Hughes Medical Institute Howard Hughes Medical Institute “Making the Right Moves”“Making the Right Moves”

How to Succeed in ScienceHow to Succeed in Science How to Survive and Succeed in How to Survive and Succeed in

AcademiaAcademia

Academic Affairs Web SiteAcademic Affairs Web Site

http://www.som.uci.edu/academic-affairs/http://www.som.uci.edu/academic-affairs/ Information about Advancement Information about Advancement Look at the appropriate series under Look at the appropriate series under

Appointments or Merits & PromotionsAppointments or Merits & Promotions ProfessorProfessor Professor in ResidenceProfessor in Residence Professor of Clinical XProfessor of Clinical X Health Science Clinical ProfessorHealth Science Clinical Professor Adjunct ProfessorAdjunct Professor

Helpful WebsitesHelpful Websites School of Medicine Academic Affairs Website:School of Medicine Academic Affairs Website:http://www.som.uci.edu/academic_affairs.htmlhttp://www.som.uci.edu/academic_affairs.html Campus Academic Personnel Website: Campus Academic Personnel Website: http://www.ap.uci.edu  http://www.ap.uci.edu   Academic Personnel Manual: Academic Personnel Manual:  http://www.ap.uci.edu/APM/APM_intro.html http://www.ap.uci.edu/APM/APM_intro.html Council on Academic Personnel:Council on Academic Personnel:http://www.senate.uci.edu/Councils/CAP/index.asphttp://www.senate.uci.edu/Councils/CAP/index.asp Tenure Handbook: Advice about promotion to tenure:Tenure Handbook: Advice about promotion to tenure:http://www.ap.uci.edu/Guides/faculty/TenureHandbook.pdfhttp://www.ap.uci.edu/Guides/faculty/TenureHandbook.pdf

The Color of My The Color of My ParachuteParachute