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WORLD METEOROLOGICAL ORGANIZATION

CARIBBEAN HYDROLOGICAL CYCLE

OBSERVING SYSTEM

SUPPORT TO NATURAL DISASTER PREVENTION AND

WATER RESOURCES MANAGEMENT

Caribbean islands component

(CIC/Carib-HYCOS)

Project Document

2009

SUMMARY

1. GENERAL CONTEXT ....................................................................................................... 1 1.1. Partner countries .............................................................................................................. 1 1.2. Thematic context ............................................................................................................. 1 1.3. Geographical context ....................................................................................................... 3

1.4. Socio-economic context .................................................................................................. 3 1.5. The water resources ......................................................................................................... 4 1.6. Demand ........................................................................................................................... 5

2. PROJECT OBJECTIVES ................................................................................................... 6 2.1. Development objectives .................................................................................................. 6

2.2. Immediate objectives ....................................................................................................... 6

3. PROJECT COMPONENTS ................................................................................................ 7 3.1. Project components ......................................................................................................... 7

3.1.1. COMPONENT I – Disaster mitigation .................................................................... 8 3.1.1.1 SUB-COMPONENT A – Flood forecasting and warning ................................. 8 3.1.1.2. SUB-COMPONENT B – Drought forecasting ................................................. 9

3.1.2 COMPONENT II – Water-related knowledge base ................................................ 10

3.1.2.1 SUB-COMPONENT C – Water resources assessment .................................... 11 3.1.2.2. SUB-COMPONENT D - Groundwater assessment and monitoring .............. 11

3.1.2.3. SUB-COMPONENT E - Water quality assessment and monitoring .............. 12 3.1.2.4. SUB-COMPONENT F - Water resources databases ...................................... 12

3.1.3. COMPONENT III – Regional Co-operation ......................................................... 13

3.2. Regional computer network .......................................................................................... 14

3.3. Regional water resources databank ............................................................................... 14 3.4. Carib-HYCOS Internet site ........................................................................................... 14 3. 5. Strengthening the institutional capacity of the national agencies ................................ 15

3.6. Promotion of research activities .................................................................................... 15

4. INSTITUTIONAL ASPECTS ........................................................................................... 16 4.1. National Hydrological Services .................................................................................... 16 4.2. The Technical Assistance (French Research Institute for Development - IRD) ........... 16 4.3. Project governance, procedures & implementation ...................................................... 16

4.3.1. The Project Steering Committee (PSC) ................................................................. 19 4.3.2. The Executing Agency ........................................................................................... 19

4.3.3. The National Hydrological Services (NHS) ........................................................... 20 4.3.4. The Project Regional Centre (PRC) ....................................................................... 20

4.3.5. The collaborating centres (CC) .............................................................................. 21 4.3.5.1. CIMH .............................................................................................................. 22

4.3.5.2. INSMET .......................................................................................................... 22 4.3.6. The Supervising Agency (WMO) .......................................................................... 23

4.4. Project implementation ................................................................................................. 23 4.4.1. Project rationale ...................................................................................................... 23 4.4.2. The means .............................................................................................................. 24

4.4.2.1. At the Project Regional Centre (PRC) and the Project Management ............. 24 Unit (PMU) .................................................................................................................. 24

Human resources: ..................................................................................................... 24 Equipment ................................................................................................................ 25

4.4.2.2. In the National Hydrological Services ............................................................ 25

Human resources ...................................................................................................... 25 Equipment ................................................................................................................ 25

5. PROJECT COST AND FINANCING .............................................................................. 26 5.1 Budget ............................................................................................................................ 26 5.2 Budget availability and breakdown ................................................................................ 28

6. BENEFITS AND SUSTAINABILITY OF THE PROJECT .......................................... 29 7. INNOVATIVE ASPECTS AND REPLICABILITY ...................................................... 31 8. RISKS AND CONDITIONS ............................................................................................. 31

8.1. Hypotheses at different levels ....................................................................................... 31 8.2. Risks and risk-avoidance strategies ............................................................................... 31 8.3. Regional co-operation ................................................................................................... 32

8.4. Protection of the environment ....................................................................................... 32 8.5. Socio-cultural aspects .................................................................................................... 33 8.6. Institutional capacity and management ......................................................................... 33

9. PROJECT PROGRESS AND EX POST ASSESSMENT.............................................. 34 9.1. Project progress ............................................................................................................. 34 9.2. Ex post evaluation criteria ............................................................................................. 34

9.2.1. Progress criteria ...................................................................................................... 34

9.2.2. Final evaluation ...................................................................................................... 35

LIST OF ACRONYMS .......................................................................................................... 35 ANNEX 1 - PROGRAMMME OF ACTIVITIES ............................................................... 36

ANNEX 2 – PROJECT DETAILED BUDGET .................................................................. 42 Table A2-7: SUMMARY OF ESTIMATED BUDGET (PER COUNTRY AND PER

EXPENSE ITEMS) 48

ANNEX 3: LOCATION AND SPECIFICATIONS OF THE PROPOSED

HYDROMETRIC STATIONS ............................................................................................. 49

ANNEX 4 - TERMS OF REFERENCE FOR THE REGIONAL CENTRE (RC) .......... 65 ANNEX 5 - TRAINING PROGRAMME PROPOSAL ...................................................... 67

ANNEX 6 - DATABASE SOFTWARE SPECIFICATIONS ............................................. 69 ANNEX 7 - CARIB-HYCOS WEBSITE ............................................................................. 71

ANNEX 8 - PROJECT CO-ORDINATOR ......................................................................... 73 ANNEX 9 – AGREEMENT EXAMPLE BETWEEN PARTICIPATING

COUNTRIES AND PROJECT REGIONAL CENTRE .................................................. 75

INTRODUCTION 76 COOPERATION AND COLLABORATION ..................................................................... 76 TASKS AND RESPONSIBILITIES ................................................................................... 76

ANNEX 10 – RESOLUTION 25 (CG-XIII) – EXCHANGE OF HYDROLOGICAL

DATA AND PRODUCTS .................................................................................................... 78

Project document – Caribbean Islands Component – CIC/Carib-HYCOS 1

1. GENERAL CONTEXT

1.1. Partner countries

The Caribbean archipelago consists of a chain of islands stretching from the Bahamas in the

North to Trinidad and Tobago in the South and border the Caribbean Sea to the North and to

the East. Politically the archipelago is subdivided in twenty states and territories. Barbados,

Cuba, Dominican Republic, French Antilles (Guadeloupe and Martinique), Haiti, Jamaica,

Trinidad and Tobago expressed interest in participating in the Caribbean Island Component of

Carib-HYCOS (Carib-HYCOS/CIC).

1.2. Thematic context

To reconcile the needs for good quality freshwater with environmental protection is one of the

greatest challenges humanity is facing at the beginning of the 21st century. The most obvious

way to success is through improving water management. The Agenda 21 (UNCED, 1992)

Chapter 18 on freshwater and the report of the International Conference on Water and the

Environment (ICWE, 1992) on which it was based, recognize that knowledge of the water

cycle (quantity and quality) is the essential basis for efficient water management. Water

assessment, monitoring and management is dependent on the existence of reliable water

resources information systems both at national and regional levels, covering not only the

collection and analysis of data but also the exchange and dissemination of these data and

related information to the users, ranking from the general public to decision makers.

Moreover, Chapter 18, the ICWE report and the WMO/UNESCO report on water resources

assessment (1991) stress that, in many regions of the world, these information systems are not

functioning adequately or do not exist at all. In 1994 The UN General Assembly adopted the

Declaration of Barbados and the relevant Programme of Action, for addressing the issues

related to the sustainable development of Small Islands Developing States. Among the

priorities identified in Programme of action are: the establishment and strengthening of

disaster preparedness schemes, the integration of such schemes in the national development

planning process, the strengthening of the monitoring the resource so as to respond to natural

and environmental hazards, including droughts and floods.

In response to the international community demands, the World Meteorological Organization

(WMO), in association with international development partners including the World Bank, the

European Commission, the French Development Agency and the Government of Netherlands,

cooperated to promote the World Hydrological Cycle Observing System (WHYCOS),

based on a global network of reference stations with real-time satellite based data

transmission to enable the development of consistent, high quality and constantly updated

distributed national, regional and international data bases on river flow, water quality and

certain climatic variables.


The development objective of WHYCOS is to provide a scientific basis for water resources

assessment and integrated, intersectoral and intercountry water resources development

and management. It facilitates collaboration among regional groupings of Members, and

uses the data transmission capabilities of WMO’s World Weather Watch system to provide

near real-time information on the status of the water resource at selected key locations.

WHYCOS is a response to recommendations of the United Nations Conference on

Environment and Development (UNCED-1992), and the UN Commission on Sustainable

Development (CSD), which in 1994 and later on in 1998, called for the strengthening of

efforts towards a comprehensive assessment of freshwater resources.

The above objective is achieved by means of a basic regional network of Data Collection

Platforms (DCPs) installed at benchmark hydrological stations and equipped with automatic

sensors for the measurement and transmission in real-time of water quantity and quality and

meteorological variables. These data are transmitted through the GOES Data Collection

System. The data would be received, in real-time, by the participating countries and regional

and sub-regional centres either through existing segments of the Global Telecommunication

System (GTS) of WMO or/and Direct Readout Stations (DRSs) to be installed as necessary.

Other means of real time data transmission, such as VHF radio or telephone (landlines or

cellular systems) can also be considered, in accordance to the constraints and facilities

available in each country. Generally the stations would be selected from existing ones, which

might be upgraded to meet the standard agreed upon for the regional network by the

participating countries. The stations would be selected mainly on the basis of their national

and regional interest.

The concept is being implemented through a two-pronged, fully integrated approach whereby

WHYCOS provides the framework and general guidance, and a series of HYCOSs provide

the implementation at the basin or regional level in support of the specific needs of the end-

users of the information. There is a significant capacity-building component to each HYCOS.

A number of HYCOS projects are already being implemented while others are under different

stage of development or implementation.

The WHYCOS regional components, including the Carib-HYCOS (CIC) are intended to act as a

tool for the improvement of collection, dissemination and use of high quality, standardized and

consistent hydrological information at national, river basin, regional and international levels.

Both the quantity of water available and its quality are important and the data collected should be

available to users from a database accessed through international communication networks

(Internet) for the benefit of the different socio-economic sectors.

The WHYCOS initiative provides an ideal basis and a framework for cooperation in water

resources monitoring, assessment and integrated water resources development and

management at community, river basin, national, regional continental and global levels. It will

contribute to knowledge of hydrological processes in their interaction with climate and the

environment, and will encourage intersectoral sharing of water resources data and information

for sustainable development.


1.3. Geographical context

The Caribbean archipelago consists of a chain of islands stretching from the Bahamas in the

North to Trinidad and Tobago in the South. The island countries include Antigua and

Barbuda, Barbados, the Bahamas, the British Caribbean Territories (Anguilla, British Virgin

Islands, Cayman Islands, Montserrat, Turks and Caicos Islands), Cuba, Dominica, Dominican

Republic, French Antilles (Guadeloupe and Martinique), Grenada, Haiti, Jamaica, the

Netherlands Antilles and Aruba, Puerto Rico (USA), St. Kitts and Nevis, St. Lucia, St.

Vincent and the Grenadines, Trinidad and Tobago and the US Virgin Islands.. Except for

Grenada, St. Kitts and Nevis, and St. Vincent and the Grenadines, all other island countries

hold membership in WMO Region IV. Barbados, Cuba, Dominican Republic, the French

Antilles (Guadeloupe and Martinique), Haiti, Jamaica, Trinidad and Tobago have been

identified at present, as countries which has good opportunities for a successful

development of the project, having in mind the development of National Hydrological

Services and the most urging country needs.

Overall, the islands of the Caribbean are characterised by:

The fact that the majority of their populations are concentrated on the coastal belt;

A high concentration of economic and recreational activities, and settlement in a

relatively small area;

An urban population increasing much faster than the national average;

Coastal aquifers increasingly subject to salt water intrusion and contamination from

human wastes and industrial effluent;

Small streams;

A fragile environment;

Agricultural production of monoculture crops of sugar or bananas;

High dependence upon tourism;

High vulnerability to natural hazards and limited capacity to recover from disasters;

Water management issues dominated by concerns of domestic water supply and

recreational uses.

Thus, the Caribbean is characterised by a very high degree of stress on the environment, both

from the pressures of economic activity and human development on a limited area of land and

from its limited capacity to absorb or to recover quickly from disasters caused by hurricanes,

storm surges, floods, earthquakes and pollution. The islands find themselves on the front line

of the effects of global warming such as the rise in sea level.

1.4. Socio-economic context

The Caribbean Islands range from large islands like Cuba – 110,860 km2

- with a population

of 11 million and a diversity of water resource management issues, to small islands like

Barbados – 430 km2 - with a population of 262,000, limited surface water resources, and

groundwater resources that are now almost fully allocated. Many of the islands have high

population densities, are vulnerable to natural disasters and are already experiencing water

shortages and groundwater pollution. In 1995 the total population of the Caribbean Islands

was approximately 38 million.


Caribbean countries also face structural problems. These include insufficient economic

diversification away from agriculture, and high levels of unemployment. The GDP of the

countries in the Caribbean varies from US $3.5 billion (the Bahamas) to US $171 million (St.

Kitts and Nevis). Annual GNP is also highly variable from country to country ranging from a

low of $230 per person per year in Haiti to $8,770 per person per year in Antigua and

Barbuda.

1.5. The water resources

Except for Barbados, the Bahamas, Antigua, Barbuda and parts of the Netherlands Antilles,

which already use desalinised water; rainfall is the sole source of water in the region. Trinidad

is currently developing its desalination capabilities primarily for industrial use. Other

Caribbean countries get their water from rainfall, surface water and groundwater.

The region is highly dependent on rainfall to feed surface water intakes and replenish ground

water reserves. Rainfall distribution patterns vary significantly and rainfall patterns change

causing droughts that limit stream flow and reservoir storage, or increase flooding.

The rivers in the Windward Islands (Dominica, St Lucia, St Vincent and the Grenadines and

Grenada) are small with steep gradients and during the dry season flows are fairly small with

insignificant changes in water levels, but during the rainy season the situation is completely

different: from June to November intense rainfalls can occur from tropical cyclones and these

normally tranquil streams can rage with highly turbid flows of high velocity as they transport

immense volumes of water to the sea.

In the Leeward Islands (Antigua-Barbuda, Anguilla, Montserrat, British Virgin Islands and St.

Kitts-Nevis) and in the Northern Caribbean Turks and Caicos Islands conditions are semi arid,

with no rivers but only gullies that flow after heavy showers a few times a year; these islands

depend for their water supply on ground water resources.

In many countries the annual per capita freshwater availability is less than 1000 cubic meters -

the threshold used to define scarcity. Geological conditions differ in the islands and therefore

further complicate water resources management. Urbanization is posing a serious problem to

countries with a heavy reliance on groundwater, as recharge areas are reduced and

groundwater levels are lowering.

Most Caribbean countries have limited means to expand the supply of water whilst

maintaining its quality, and to expand water supply services to meet the ever-increasing need

of industry and population. It has been indicated that the majority of the countries are

already experiencing or are approaching a situation where estimated water demand

equals or exceeds maximum annual renewal of freshwater resources.

Pollution of water resources is a major environmental problem in most islands. The

major causes of water quality degradation are pollution from high population densities

especially in cities, changes in land use, leachates from agricultural chemicals, inappropriate

disposal of waste, and pollution by human activities such as mining, agriculture,

manufacturing, and industry.

It should be noted that the final outlet for the stream flows is the Caribbean Sea, a real

receptacle for all kinds of pollutants.


1.6. Demand

As regards the economic status, it is impossible to assure the long-term sustainability of a

hydrological information system if it does not clearly meet the needs of which the users are

aware, and the benefits clearly exceed the costs and the benefits of other possible

expenditures.

The major areas of high water demand in the Caribbean islands are agriculture,

tourism, industry, and urbanization. In most of the islands, tourism as a lead strategy is

receiving fresh impetus and is generating efforts by the governments to encourage local and

foreign investment in the industry. Of particular concern is the implicit increase in water

demand caused by a rapidly expanding tourism sector that also will cause increased

problems of waste disposal and water quality deterioration, including the discharge of

pollutants to the Caribbean Sea and the related ecological effects (coralloid massifs).

It is also expected that the water demand in the manufacturing sector will increase. In

agriculture the focus is on food security but also on production of export-crops. Demand for

irrigation water will therefore increase to satisfy the needs of further expansion of plantations.

This will require more efficient use of water through adequate management of watersheds and

the use of appropriate water supply technologies.

Population increase could also have an impact on water demand but the annual growth rate in

the region is expected to remain below 1.4 per cent, and this is considered to be relatively

modest. However, increasing urbanization will also result in a higher water demand, and

increased urban waste could pose a threat to water quality unless adequate waste disposal and

treatment facilities are provided.


2. PROJECT OBJECTIVES

2.1. Development objectives

The proposed Caribbean Island Component of Carib/HYCOS (CIC–Carib/HYCOS)

would have the following development objectives:

Reduce the loss of human life and material damage caused by natural disasters,

through the introduction of modern flood forecasting and warning systems, thus

enhancing natural disaster mitigation capabilities;

Support sustainable development and integrated management of water, based on

an improved knowledge base of water resources, both as regards quantity,

quality and use, resulting in a strengthening of water management capabilities;

Create a knowledge base on outflow, in terms of quantity and quality, to the

Caribbean Sea, which will allow a better understanding of the environment, and the

potential alterability of the coralloid massifs,

Increase the exchange of information and experience, particularly during natural

disasters, by fostering regional co-operation in water resources concerns;

Develop technological capabilities (including training and technology transfer)

appropriate to the circumstances and realities of each country, by promoting

institutional capacity building.

2.2. Immediate objectives

Assist, as required, the NMHSs of the participating countries in the

modernization and strengthening of their activities related to water resources ,

so as to provide them with more reliable systems and data for the issuance of more

accurate short, medium and long-term forecasts and, in general, of all products

required to meet the needs and requirements of the public and the economic sectors

most heavily dependent on water and the environment;

Promote co-operation among the participating countries and the rest of the

Caribbean Basin countries, by means of:

o Better knowledge of regional hydro meteorological phenomena and

climatological and environmental trends, in particular during severe events such

as floods and droughts;

o Relevant information on outflow to the Caribbean Sea in terms of discharges

but also in terms of pollutants;

o Regional institutional capacity-building, including training and technology

transfer.

Promote the exchange of information, technology and experience among the

participating countries, by means of:

o Development of a regional data base, easily accessible via Internet by all

participants, containing data, metadata and other water related information

o Organization of seminars and workshops for improving the skills and

knowledge of the staff of the NHSs involved.


3. PROJECT COMPONENTS

3.1. Project components

Based on the overall concept of WMO’s WHYCOS, the Caribbean Islands Component

(CIC) of Carib/HYCOS project proposal has been developed to address the above concerns,

taking into account the particular situation of the island countries. The project would comprise

a number of components in each participating country that together, through regional co-

ordination, will assist in building national capacities to obtain and manage information about

their water resources and enhance disaster mitigation.

The conceptual framework is common for all participating countries. The following general

considerations would be implicit in the development and implementation of the project:

To take into account the infrastructure and capabilities that already exist in the region,

and to build on the assistance and support (bi- and multilateral) that already has been

or is being provided to a number of participating countries;

To use as far as possible a common regional approach to common problems, both

for flood and drought forecast and for the global context of outflow to the

Caribbean Sea;

To address immediate and specific needs as well as make provision for medium and

long-term requirements;

To aim to provide benefits that are sufficiently tangible so that post-project

sustainability is probable;

To ensure the Project is implemented as far as possible by Caribbean island NHS

themselves, with guidance and support from international experts where necessary.

The project would be structured in a number of main components; this would have the

advantage of allowing the components, although closely related, to be executed individually.

COMPONENT I – Disaster mitigation

SUB-COMPONENT A – Flood forecasting and warning

SUB-COMPONENT B – Drought forecasting

COMPONENT II – Water-related knowledge base

SUB-COMPONENT C – Water resources assessment

SUB-COMPONENT D - Groundwater assessment and monitoring

SUB-COMPONENT E - Water quality assessment and monitoring

SUB-COMPONENT F - Water resources databases

COMPONENT III – Regional Co-operation


3.1.1. COMPONENT I – Disaster mitigation

3.1.1.1 SUB-COMPONENT A – Flood forecasting and warning

For many of the islands of the Caribbean, disaster mitigation with respect to hurricanes has

high priority. A number of these countries have therefore already established flood forecasting

and warning systems based on data from real-time stations, either via radio relay or satellite

telemetry.

On the other hand and with few exceptions, the island nations in the Caribbean are

mountainous, with numerous small watersheds. While these countries would benefit from a

real-time DCPs-based hydro-meteorological network of stations strategically located in each

country as envisaged in the overall WHYCOS concept, the above situation would mean that a

great number of DCP stations would be needed for flood forecasting and warning purposes,

the cost of which would be prohibitive for most countries.

In the initial stage, it is believed that a few strategically located real-time stations would be

most beneficial as a warning system for extreme hydrological events. By using compatible

satellite-transmitting stations and associated computer hardware and software, the local

warning stations would become part of a regional network that in addition, could be used to

support regional and global-change research. A regional meteorological/climatological data

bank developed as part of Carib-HYCOS would be an important tool for predicting extreme

hydrological events (see Component II below).

It is therefore proposed to establish a regional real-time hazard alert network with DCPs

installed at selected stations and equipped with automatic sensors for hydrological,

meteorological and other variables as required. These data would be transmitted through the

GOES Data Collection System (DCS) or by radio relay or telephone. The data would be

received, in real-time, by the participating countries, and also at regional and sub-regional centres

(see Component III below) either through existing segments of the Global Telecommunication

System (GTS) of WMO or/and Direct Readout Stations (DRSs) to be installed as required.

The criteria for selection of river basins, observing sites and parameters to be monitored

would be established at an early stage. The maximum synergy will be sought with the goals of

the other components requiring the improvement of the observing network in order to

maximize the value of the information collected at each site. Because of the highly variable

terrain and small basins typical of the region, the network density would need to be optimized

depending on the needs of the users, and maximum use made of information that would be

representative and transferable to other locations. There is also a need to focus on water

quality, pollution transport and other environmental information (see also Component II

below). It is foreseen that most of the CIC/Carib-HYCOS real-time stations would be located

at existing sites by upgrading the existing stations to meet the WHYCOS requirements. Non

real-time data would be obtained from other stations using more conventional methods. The

stations would be selected mainly on the basis of their national and regional interest and they

would be operated by the national teams, as part of their normal national operational hydro

meteorological duties.


The second step is the real-time transmission of data and their subsequent input into a flood

forecasting model. This is particularly important in the islands countries, because rivers are so

short that forecasting lead-times in many cases cannot be more than a few hours (except in the

larger islands). It is therefore proposed that at the same time, the flood forecasting procedures

be strengthened or applied where needed and also extended to other islands/basins where

required.

In summary, this component will develop, as far as possible, a regional approach to flood

forecasting and warning, through the development and improvement of techniques and

models which will be modified and adapted as necessary to the specific local conditions of the

participating islands, and through appropriate training of national staff, also in the form of on-

the-job training in the Regional Centre. As a general rule it will include:

Based on existing and planned installations and on national needs for forecasting and

warning, design and installation of a regional real-time hazard alert network with

DCPs installed at selected stations and equipped with automatic sensors for

hydrological, meteorological and other variables as required;

Identification of additional national/regional needs for hydro meteorological hazard

mitigation, including the necessary field observing stations, data transmission

equipment, and base stations;

Development or application of improved flood forecasting models/procedures where

required;

Training staff in the operation and maintenance of the system;

Training of the staff in developing forecasting models and procedures and adapting to

the different national contexts.

Revision and strengthening of arrangements for conveying forecasts to the civil

protection authorities and the public as required (review of the information

transmission chain, review and improvement of the content and presentation of the

forecasts);

Investigation of complementary approaches to flood mitigation.

3.1.1.2. SUB-COMPONENT B – Drought forecasting

Given the susceptibility of all countries in the region to periodic droughts associated with

ENSO and other systems, the ability to forecast droughts would be of tremendous benefit in

helping countries to take appropriate measures to mitigate the impact of such events. For

instance, it would enable the introduction of water-use restrictions in advance of drought

onset, so that the need to import water from other sources would be reduced.

This sub-component would develop a common approach to drought forecasting by:


Analysing meteorological and hydrological drought statistics, using available rainfall,

river flow, groundwater level, and other available data, in relation to long-term

variations in climatic indices to:

Analyse the impacts of recent droughts in island countries on water resources and

water users, and develop appropriate approaches to mitigate and manage impacts that

take account of climatic variability.

Develop a simple procedure to generate timely and accessible forecasts of monthly

rainfall and stream flow, drought onset and severity at regional and local levels.

Propose the installation of any additional observing stations that are required to

provide data input for the forecasting procedure developed in the previous step.

Design and implement a consistent approach to, and format for, delivery of drought

forecasts, and for interactions between meteorological services, disaster managers and

water managers.

Prepare public education and awareness programme materials on climate variability

and drought, in appropriate languages and formats.

Observing stations would not need to provide real-time data, since onset of drought is a rather

slow process. Standard synoptic or climate stations, with at least daily reporting, can provide

the necessary meteorological information if they are located where the forecasts are required.

On the other hand, hydrological stations tend to be visited infrequently (monthly or even

quarterly), and this frequency is insufficient for drought forecasting purposes. Real or near

real-time data retrieval using radio (as for flood forecasting) or satellite (as for national water

resources assessment) is therefore desirable. The number of additional stations required in

each island country is expected to be small, since existing stations and other Sub-components

A and C should provide adequate coverage in most localities of interest.

3.1.2 COMPONENT II – Water-related knowledge base

The growing populations and increased water use for development purposes are placing

growing pressure on limited water resources in a number of the Caribbean Island countries.

However in many cases the capacity, or information, necessary to carry out comprehensive

water resources assessments on which to base socio-economic development alternatives is

lacking. The lack of data also results in an inadequate water-management capability.

The goal of this component is therefore to improve the information and knowledge base not

only of each individual country, but also to contribute in a meaningful way, to global and

regional studies, such as the impact of climate change on water resources, sea level rise and

discharge of pollutants to the coastal zones and to the sea.

It is proposed that the objective of an enhanced local water management capability be

achieved through (i) availability of real-time field data from an expanded system of

strategically located DCPs; (ii) the development of a database of historical local data at

national level and regional levels, including all data related to water resources management :

quantity, quality, surface water and groundwater; (iii) access to remote computer software and

hardware, and expertise, and the capability to download software; and (iv) inter-island

collaboration on the specific difficulties linked with small, complex, watersheds.

The main sub-components of this component are:


3.1.2.1 SUB-COMPONENT C – Water resources assessment

This sub-component is designed to provide near-real time data retrieval and archiving using

DCPs and meteorological satellites. It will complement existing activity by providing new

stations or upgrading existing stations where additional data are needed. These stations should

be on major watercourses, and be intended as long-term, benchmark or baseline stations

which represent the hydrologic regime of significant parts of each country, and allow each

country to meet at least part of its basic needs for surface water resources assessment. It is

obvious that this network would also include stations selected for the regional real-time

hazard alert network described under Sub-component A above.

The sub-component would:

Review existing networks for water resources assessment purposes and choose the

locations at which upgraded, new or additional DCPs should be installed having also

in mind the data requirement of the other components (flood, drought, quality

monitoring) so as to optimize network layout.;

Review or establish arrangements for data transmission to national meteorological

and/or hydrological services;

Identify needs for any necessary ancillary installations (e.g. gauging cableway, weirs,

staff gauge);

Install, where required, base station facilities at National Meteorological and/or

Hydrological Services, and establishing communication networks (using the WMO’s

Global Telecommunication System and Internet) to transmit the data from the satellite

receiving station to each service;

Develop and implement procedures for quality control of incoming data and operating

systems, and develop procedures for data input into national archives;

Review arrangements regarding the establishment/strengthening of a regional

communication network between all participating services, to provide email,

file/document transfer, database access and electronic fora;

Providing a water quantity data module in the national water resources database

system (as part of the Water Resources Database: Sub-component F);

Train staff in maintenance, quality control, and operation of all system components

listed above.

3.1.2.2. SUB-COMPONENT D - Groundwater assessment and monitoring

This sub-component is closely linked to the previous one on water resources assessment.

Many of the island countries reported that this is an area where information availability and

technical capability need to be enhanced. Knowledge of the extent and sustainable yield of the

resource is a major need, requiring reconnaissance/exploration techniques rather than

monitoring over a period of time. Nevertheless, monitoring of trends, for instance to identify

excessive abstraction rates, is desirable in many places, but currently extremely uncommon.

Aquifer quality and contamination are of increasing concern.

This sub-component will again use a common, regional approach to capacity building in

groundwater assessment and monitoring, by:


Reviewing and identifying national needs for continuous monitoring of groundwater

level and quality (especially salinity), and defining required instrumentation (water

level and salinity sensor, data logger, power supply);

Review the results of hydro geological studies, reconnaissance and exploration works

carried out in the recent years;

Providing a groundwater data module in the national water resources database system

(as part of the Water Resources Database: Sub-component F); in this module, beyond

the observational data, may also be included information drawn from the hydro

geological studies, reconnaissance and exploration works carried out in the recent

years;

Developing/improving procedures for quality control of incoming data, and for data

input into national databases;

Training of staff in groundwater assessment and monitoring.

3.1.2.3. SUB-COMPONENT E - Water quality assessment and monitoring

A number of countries have reported that water quality degradation, particularly in

groundwater aquifers, is a major concern, and an area in which information availability and

technical capability need to be enhanced. Baseline information, impact assessment, and trend

monitoring are all required. Network design is a critical component of the sub-project, to

ensure that the precise needs of each country are met as economically as possible.

Under this component the following activities are geared to capacity building in the

assessment and monitoring of water quality and chemistry, with the purpose of strengthening

already existing national installations and monitoring programmes, by:

Reviewing and specifying, as required, national needs for assessment and monitoring

of water quality, and defining appropriate national sampling networks (locations,

frequencies, determinants), sampling equipment and laboratory facilities;

Providing a water quality data module in the national databases (as part of the Water

Resources Database: Sub-component F);

Developing and implementing procedures for quality control of incoming data, and

developing procedures for data input into national databases;

Training staff in water quality/chemistry assessment and monitoring.

3.1.2.4. SUB-COMPONENT F - Water resources databases

Needs have been expressed for improvements in the area of database management. The areas

in which improvement is required include quality assurance, computer hardware, exchange of

data between databases operated by different agencies, database integration, the provision of

new or much improved databases for groundwater and water quality data, long-term data

security and avoiding the loss of existing data, and facilities for data retrieval/access.

This water resources database sub-component meshes closely with the preceding sub-

components, and has similarly been included in other regional WHYCOS projects.

It is proposed that the national databases be linked to a regional database, as a backup to

national databases, and that this option be further investigated during the design phase. In fact,

the hydrological data collected in the English-speaking Caribbean countries are already being


processed by, and stored at, the Caribbean Institute for Meteorology and Hydrology (CIMH)

in Barbados.

Specific arrangement will be established with the NHSs and other agencies generating and

providing data to the regional data base, in order to ensure that raw data are regularly

validated and injected into the data bank.

It is proposed that this sub-component include:

Comprehensive reviewing and analysis of the needs of the participating countries,

leading to design (or selection) of a data structure, database, database management

system, and software that would meet those needs;

Developing/improving and introducing procedures for quality assurance and archiving

of incoming data;

Developing/improving procedures for basic analysis, summary and presentation of

hydrological data and statistics, and preparing basic products such as water resources

assessments for particular river basins;

Training staff in the use and maintenance of all components of the database

management system, in particular quality control, data retrieval and archiving.

3.1.3. COMPONENT III – Regional Co-operation

The need for regional co-operation and collaboration has been emphasized by a number of the

countries. In particular the sharing of information and implementation of regional education

and training programmes need to be enhanced. Attention would deserve also the development

and exchange of common tools for forecasting and water management, as well as promoting

the pooling of human resources and skill in order to achieve common goals. Furthermore,

improved communication and real-time data outputs would also improve the storm warning

and the associated emergency response capabilities of the countries involved.

While regional co-operation is well established in the field of meteorology, it is, with a few

exceptions, currently non-existent in the realm of hydrology. The necessity and potential

benefits of regional co-operation in water resources assessment, monitoring and management

of common water resource problems is not yet well understood by the national services. Yet

hydrological and meteorological phenomena occur over large areas which are not limited by

national borders. Co-operation in the sharing of information and perhaps the pooling of

expertise for special projects would benefit the relatively small data observation and

interpretation services typical of the Caribbean islands.

In the broadest sense, improvement in regional co-operation on integrated water resources

management and environmental issues among the countries of the Caribbean is a major goal.

Progress in this area is thus likely to have a substantial impact on regional social and

economic development extending beyond the realm of water resources concerns.

Regional co-operation and participation should therefore be maximised in all aspects of the

implementation of this component of CIC/Carib-HYCOS in areas that include data collection,

installation and maintenance of field equipment, pollution control, water-resources

management, administration, computer programming, Internet site design, ground-to-ground

and ground-to-satellite communications, disaster mitigation in flash floods and landslides,

chemistry, physics and economics.


Finally, it is expected that CIC/Carib-HYCOS would also be an important catalyst in the co-

ordination of both ongoing and planned assistance provided by bilateral and multi-lateral

agencies to the Caribbean island countries in the water sector and particularly in those areas

related with water resources assessment and hazard mitigation.

To implement this co-ordination, it is proposed to establish a Project Regional Centre (PRC)

to assist in the implementation of the Project in the region (see also section below). Its main

responsibility would be liaison and co-ordination, through monitoring, networking, training and

assistance to countries in the implementation of CIC/Carib-HYCOS. The Centre would also

assist, as required, in the co-ordination of existing or planned bilateral and multilateral assistance

in the fields of disaster mitigation and water resources assessment.

In addition to its role in the implementation of the Project as described below, the RC would also

be instrumental in the development of, amongst others, the activities described below.

3.2. Regional computer network

It is proposed to establish a regional computer network for the monitoring of regional water

resources through networking between CIC/Carib-HYCOS and the national agencies

responsible for hydrology and meteorology, and other existing information networks and data

bases at a national, regional and global levels. This will provide the region with a medium for

easy and fast dissemination and exchange of data and information in the field of water

resources, a pre-requisite for any efficient and cost-effective operational regional monitoring

system. This information system would be easily accessible for all end users, from the general

public to decision-makers;

This network would be based on, and be closely linked with, the Sub-components of Component

II.

3.3. Regional water resources databank

It is proposed to develop either a centralized or distributed regional water resources data bank,

depending the choice of the participating countries, which will serve such objectives as:

monitoring the operation and the management of the regional network of key stations;

disseminating the data to different primary and secondary users at the national, regional and

global levels; and preparing products for better integrated and sustainable national/regional

monitoring and management of the water resources.

This databank would also be based on, and closely linked with, the Sub-components of

Component II.

3.4. Carib-HYCOS Internet site

In order to foster a unifying "sense of place" tied to hydrological concerns; it is proposed to

develop a Carib-HYCOS Internet site. The site would display maps and articles on regional

water-related issues and other subjects, along with real-time hydrological and weather data

obtained from DCPs. The modality of access to the real time data will be agreed among the

participating countries, in light of the spirit of WMO resolution 25 Cg-XIII – Exchange of

Hydrological data and Products. The site would need to embrace all three of the languages of

the islands: English, Spanish and French. Annex 5 lists some ideas for the content of the

proposed Carib-HYCOS Internet site.


3. 5. Strengthening the institutional capacity of the national agencies

The PRC would assist, as required, in the institutional strengthening of the national agencies

responsible for water resources, including the development of efficient public relations

systems capable of promoting the activities of these agencies, the identification of users’

needs notably in terms of flood forecast and warning systems to ensure that the right

information is received at the right place at the right time, the development of cost-recovery

systems to ensure sustainable services, and the implementation of staff education and training

programmes.

In the context of the above, one important goal for Carib-HYCOS will be to bring about inter-

island study exchange programmes, conferences, and workshops. The promotion of regional

training activities by the RC is considered to be an important goal. Annex 3 provides a

proposal for the training programme, to be refined during the implementation of the project in

order to respond to the emerging needs.

3.6. Promotion of research activities

The practical necessity of dealing with small, complex watersheds, coupled with limited

available economic resources and, in some cases, an urgent need to achieve practical results,

provides a strong incentive to develop methods to reap maximum benefit from networks

comprised of limited numbers of data collection platforms. This applies to disaster mitigation

relating to both flash floods and water-triggered landslides, as well as to water resources

management.

The general awareness of the destructive power of hurricanes will also encourage efforts to

contribute significantly to long-term global weather-prediction research projects and

investigation of climate-change trends. The drought-forecasting sub-component mentioned

under Component I above is very relevant in this regard.

This project can contribute only in part to the expansion and improvement of research

activities in the region. Its major contribution in this specific area will be support the countries

to better focus their specific needs and develop plans and projects for addressing them in a

subsequent phase.


4. INSTITUTIONAL ASPECTS

4.1. National Hydrological Services

The National Hydrological Services (NHS) of Caribbean Sea Basin countries will be the main

actors in the Carib-HYCOS project. They are already mandated to maintain the hydrological

network, and to collect and process raw data. These government institutions will draw up an

agreement to share data acquired in the framework of the project to allow the construction of

the regional database and of a Hydrological Information System derived from the database.

The situation of the NHS varies considerably from one country to another one in terms of

human resources, equipment, and so on, and NHS often lacks financial resources. The project

will ensure the development of institutional and technological capabilities that are appropriate

to the circumstances and to the real situation of each country by promoting institutional

capacity building, including training, technology transfer, and adequate data processing to

allow attractively designed publications of data for end users.

Besides achieving the immediate objective (constructing an information system), good

visibility of NHS products should have a positive impact on project sustainability, since if

governments show more interest in the NHS, an increase in allocations will probably result.

This project should offer good opportunities for improving the relationships, at both national

and regional levels, between the Hydrological and Meteorological Services, and with

recognized International Organizations such as the Caribbean Institute for Meteorology and

Hydrology.

4.2. The Technical Assistance (French Research Institute for Development - IRD)

The Technical Assistance will provide support and advice to the Regional Centre and to the

NHSs of the participating countries in the various scientific and technical domains addressed

by the project, notably installation and maintenance of observing network, management and

maintenance of hydrological data bases, development of Internet products, improvement of

forecasting and information products.

The implementation and monitoring of hydrological networks will use the IRD expertise. IRD

has agreed to put at the disposal of the Carib-HYCOS project technical staff with a wide

range of competencies in operational hydrology, monitoring observatories and managing

database.

Through their involvement in the Observatories & Engineering Unit (HSM), IRD hydrologists

already have considerable experience in the management of HYCOS projects.

Currently, the HSM Unit is working closely with WMO in the implementation of the Volta-

HYCOS and Niger-HYCOS components.

4.3. Project governance, procedures & implementation

The project will be executed by the human resources and equipment of the Executing Agency

(IRD), the agencies in Martinique, and the NHS in the participating countries with guidance

from the Supervising Agency (WMO).


A Project Steering Committee (PSC) will be established with a representative from each

participating country, collaborating centres, executing agency, supervising agency and donors.

The Executing Agency will provide assistance to the National implementing Agencies in the

participating countries (NHSs) to ensure successful field implementation of the project. It will

also host the Regional Centre, and set up the Project Management Unit (PMU) to be in charge

of project implementation. The PMU should include the project coordinator, a hydrologist

engineer, a database engineer and/or electronic-transmission engineer, and an administrative

secretary.

The fig 4.3.A below presents the organization chart project management and rules.


FIG 4.3.A: PROJECT GOVERNANCE

REGIONAL

STEERING

COMMITTEE

Funding

Agency

Supervision

Agency

Executive

Agency

Country

Representatives

---------------------------------------------------------------------------------------------------------

PROJECT MANAGEMENT

NATIONAL HYDROLOGICAL

SERVICES

Country A

Country

B

Country

C

Country

D

Country

X

PROJECT

MANAGEMENT

UNIT

Project co-ordinator

Hydrologist engineer

Transmission / DB

engineer

Project

administration

REGIONAL

CENTRE

(RC)

CC

CC


4.3.1. The Project Steering Committee (PSC)

The Project Steering Committee will be the superior Authority of the project. It will ensure

project coherence and oversee project strategy and policy. It will rule on possible changes in

project implementation, and approve the annual activities plan and relative budget

To ensure the efficiency of the Steering Committee, it is desirable that the representative of

each country be named for the entire duration of the project.

Responsibilities of the Project Steering Committee

To ensure project coherence and to oversee project strategy and policy;

To manage possible conflicts between participating countries and/or institutions;

To approve annual activities plan and relative budget;

To approve possible changes in the project document and implementation plan;

To evaluate project progress and results;

To collaborate and cooperate with other regional organisations and/or projects.

4.3.2. The Executing Agency

The Executive Agency will be in charge of the management, implementation, administration

and financial aspects of the project. The main capacities of the Executing Agency should be

its ability to manage multilateral co-operation projects and its credibility in the participating

countries, institutions, funding agencies, etc.

Responsibilities of the Executing Agency

To plan project implementation activities;

To act as coordinator for project activities and budget management;

To prepare and present the financial reports to the Project Steering Committee.

To set up the Regional Centre and the Project Management Unit ;

To Provide assistance to the NHSs for their field activities for the implementation

of the project that should include also improvement of the hydrological stations

network, training, etc.;

To act as coordinator for activities undertaken with other water resources projects

in the region;

To prepare documents for invitation to tenders;

To manage equipment tenders and consultants;

To ensure office management;

To prepare project progress reports in collaboration with the Supervising Agency.


4.3.3. The National Hydrological Services (NHS)

The NHS has the responsibility in project implementation at the national level and at regional

level in providing the required data to the regional database. They will act as National

implementing Agency to implement the project activities in their country. To ensure the

success and sustainability of the project, it is important that an agreement be signed between

each country and the Executing Agency defining each country’s responsibilities in the project.

This agreement should state that, at least as far as the reference hydrological stations defined

in the framework of the project are concerned, the countries agree to exchange real-time

acquired data, as well as historical data required for implementation of the regional database

and the Hydrological Information System.

Responsibilities of the National Implementing Agencies (NHSs)

To provide adequate staff for the project activities in the countries;

To provide adequate support to the Regional Centre for its missions, to equipment

providers, etc.;

To Carry out installations work and other project activities in the field, with the

support of the PRC and PMU when required;

To make logistic arrangements for easy implementation of the project

(authorization for field installations, customs clearance, , etc.;

To ensure monitoring and maintenance of equipment;

To ensure the project sustainability after the Project life time.

To provide the PRC with the hydrological data and information needed to meet the

project objectives;

To provide government institutions, end users, etc. with the hydrological

information and hydrological products supplied by the project.

4.3.4. The Project Regional Centre (PRC)

The establishment of the proposed PRC “follows in the footsteps” of several regional

components of WHYCOS, and can draw on the expertise that has been developed in their

design, implementation and trouble-shooting. Their experience indicates the need for a

regional centre or focal point to oversee implementation, make arrangements for joint

activities such as training events, provide advice and assistance, and facilitate inter-

communication between participants and stakeholders. In the context of the Caribbean

islands, the Regional Centre would also be a focal point for communication with the other

regional bodies through which Caribbean island countries habitually communicate. It will also

host the regional data base and the Project Management Unit.


Responsibilities of the Project Regional Centre

To act as focal point for co-ordination of project activities carried out by

participating countries.

To oversee implementation, and make arrangements for joint activities;

To host and manage the Regional Database and associated activities such as

information dissemination, hydrological products supply, Website implementation

and maintenance;

To ensure activities such as training, support for DCP network maintenance, etc.;

To host the Project Management Unit (PMU)

To improve regional co-operation in matters concerning water resources

management;

To set up a local centre of competence and expertise.

To coordinate project activities with the two collaborating centres designed for

English-speaking and Spanish-speaking countries.

4.3.5. The collaborating centres (CC)

The establishment of the PRC is in accordance with the WHYCOS guidelines, and the

experience that has been developed from the implementation of other HYCOS projects.

This experience indicates the need for a regional centre or focal point to oversee

implementation, make arrangements for joint activities such as training events, provide advice

and assistance, and facilitate inter-communication between participants and stakeholders.

Regarding the Carib-HYCOS and due to the multilingual nature of the participating countries

and in response to the recommendations of the planning meeting (December 2004, FdF) it

was recommended to identify two collaborating centers for the English and Spanish speaking

countries to assist the PRC in the implementation of the project. In the context of the

Caribbean islands, the Regional Centre will also be the centre for the French speaking

countries.

The Project Management Unit (PMU) will be assisted, by CIMH (Caribbean Institute of

Meteorology and Hydrology) located in Barbados for the English-speaking countries, and by

INSMET (Instituto de Meteorologia) from Cuba for the Spanish-speaking countries.

These Collaborating Centres should be able to assist the PRC.

Responsibilities of the Collaborating Centres

To assist PRC in the implementation of the activities in the Spanish and English

speaking countries;

To facilitate communication between the PRC in the Spanish and English speaking

countries;

To contribute to capacity building activities in the project when required;

To participate to the Steering Committee meetings and to assist the PRC in the

organization matters.

To strengthen links between NMHSs in the Spanish and English speaking

countries.


4.3.5.1. CIMH

The Caribbean Institute of Meteorology and Hydrology (CIMH) is the education, training,

and research arm of the CMO (Caribbean Meteorological Organization) in order to assist in

improving and developing the Meteorological and Hydrological Services of the CIMH

member states

The sixteen member countries participating in the CMO are Anguilla, Antigua and Barbuda,

Barbados, Belize, British Virgin Islands, Cayman Islands, Dominica, Grenada, Guyana,

Jamaica, Montserrat, St. Kitts/Nevis, St. Lucia, St. Vincent and the Grenadines, Trinidad and

Tobago, and the Turks and Caicos Islands.

The Institute is located at Husbands, in the parish of St. James, Barbados, on the western

side of the island. This location is about two kilometers from the Cave Hill Campus of the

University of the West Indies, with which the Institute is affiliated. The Institute was

designated as a Regional Meteorological Training Centre by the World Meteorological

Organization (WMO) in 1978 in recognition of the high standard of its training

programmes. Students from all parts of the Caribbean, and sometimes beyond, are trained in

such branches of meteorology as weather observing, forecasting, radar and satellite

meteorology, instrument maintenance, agro meteorology, and climatology, and in

operational hydrology.

The primary functions of the Institute are to:

- Provide facilities for the training of various categories of meteorological and

hydrological personnel

- Operate as a centre of research in meteorology and hydrology and associated sciences

- Operate as contractors and consultants on various meteorological and hydrological

projects

- Maintain a service for the upkeep, repair, and calibration of meteorological instruments

- Provide advice to participating governments on meteorological and hydrological matters

- Collect, analyze, and publish meteorological and hydrological data

4.3.5.2. INSMET

The main assignment of the Meteorology Institute of Cuba is to provide meteorological and

climatological information. This information must be authorized, reliable and appropriate on

the state and future behaviour of the atmosphere. This information has the aim of securing

human life and reduces the loss of properties due to meteorological disasters.

To achieve this, the Meteorological Institute is the National Service in charge of developing

research in order to contribute to the scientific knowledge in Meteorology:

1. Measure and compute meteorological data.

2. Manage the meteorological monitoring systems.

3. Realize research on atmosphere :

a. Improve meteorological forecasting;

b. the changeableness of the weather and climate change;

c. Quality control of the atmosphere;

d. Marine meteorology and ocean-atmosphere process;

e. Agro meteorology;

f. Atmosphere Physics;

http://www.cimh.edu.bb/trainprog.htm

http://www.cimh.edu.bb/research.htm

http://www.cimh.edu.bb/consult.htm

http://www.cimh.edu.bb/datarch.htm


g. Satellites remote sensing and radar meteorology;

h. Atmospheric radiation and energy process;

4. Provide real time meteorological information;

5. Manage meteorological equipment;

6. To ease worldwide cooperation through free exchange of Cuban data for WMO.

4.3.6. The Supervising Agency (WMO)

It is proposed that WMO act as Supervising Agency for the Carib-HYCOS project. WMO

will report to the Project Steering Committee on project progress by means of periodical

technical reports.

WMO will ensure that the Carib-HYCOS project is guided by the WHYCOS Guidelines

prepared by WMO and in consistent with the fundamental objectives of the WHYCOS

program and with other HYCOS components. The WMO representative will be a member of

the Project Steering Committee.

Responsibilities of the Supervising Agency

To prepare the project draft document

To assist in securing funds,

To participate in the formulation of the detailed project document, action plan,

budget

To provide technical support the Executing Agency,

To advice in writing of documents for invitation for tenders for equipment, etc.,

and to participate in their selection;

To ensure links with the Meteorological community using the Satellite

Transmission System (GOES W satellite) and data exchange via the Website;

To ensure linkage with other WHYCOS components and with the Caribbean

Institute of Meteorology and Hydrology (CIMH) and INSMET.

To support the project implementation by the way of periodic assessment missions

and participation in the Project Steering Committee meetings.

To prepare periodical progress report to the Project Steering Committee.

4.4. Project implementation

4.4.1. Project rationale

To meet the project objectives, participating countries, which will be the primary beneficiaries

of the project products, need to be involved in all stages of the activities. In particular, all raw

data must be collected by the countries that are mandated for data acquisition, data processing

and control. It is of great importance that long-term series of reliable data are made available,

for example to study the impact of climate change on water resources.

This information will be needed by the PRC to build a relevant Hydrological Information

System, which will be put at the disposal of the end users.


In the same way as other HYCOS projects, the implementation of the project of which the

total duration is 3 years, is preceded by an inception phase.

This initial phase, of 6 months duration, aimed to lead the hydrologist responsible for the Unit

of Execution to prepare, in dialogue with the associated SHN and regional centers (CIMH and

INSMET), a detailed program of implementation (choice final and argued of the sites of

measurements, land surveys on these sites, selection of the type of equipment adapted best for

each one of these sites, requirements in computer equipment at CRP and in the SHN,

requirements in formation, detailed bill book for the execution of the various activities,

criteria of follow-up and evaluation of the project, etc ). This phase ended in the meeting of

the first Regional Technical Steering Committee of Piloting, in October 2008. The

implementation phase started at the end of this first Steering Committee.

4.4.2. The means

The implementation of the Carib-HYCOS project will require the mobilisation of human

resources and technical means both in the PRC PMU and in the NHSs in participating

countries.

4.4.2.1. At the Project Regional Centre (PRC) and the Project Management

Unit (PMU)

Human resources:

A co-ordinator, Head of the Project Management Unit (senior hydrologist) with a large

experience in international project management. His/her experience will cover the

main themes relevant to the projects, notably surface and groundwater, water quality

and quantity issues.

o He/she will be in charge of project implementation, and bi- and multilateral

relations in close collaboration with the Steering Committee and the Supervising

Agency,

o He/she will be responsible for coordination with other water resources projects,

will promote synergies, and will also create links with regional organisations,

o He/she will represent the project at national, regional and international levels.

o He/she will be responsible of managing the project budget.

A telemetry system engineer to be in charge of equipment design, field installation and

maintenance.

A computer engineer to be in charge of database implementation and maintenance.

He/she will also be in charge of the Website. This engineer could be recruited from the

participating countries.

A hydrologist to be in charge of database and Hydrological Information System input.

He/she will also be involved in field operations and training,

An assistant to be in charge of project administration.

The delivery of services by private companies or consultants will be possible for certain

specific needs.


Equipment

The PRC should be equipped with up-to-date computer facilities:

A database server with a network computer allowing multiple connections to the

database; The use of an ORACLE database systems is recommended as data volume

will rapidly increase, and also to ensure high data integrity;

High speed Internet connection;

Desktop computers and laptops;

UPS power supply;

Hydro meteorological database software (ORACLE system);

Up-to-date computer software package (e.g. Windows XP);

Video projector.

For training activities, the PRC should be equipped with:

Full gauging equipment, including Acoustic Doppler Current Profiler;

Levelling survey equipment.

4.4.2.2. In the National Hydrological Services

Human resources

A hydrologist engineer will be the focal point of the project, and will be responsible

for project implementation at the national level. He will report to the PRC on the

progress of activities as well as on any difficulties encountered. He will be involved in

the definition of hydrological products and production, and in training needs,

A data processor will be in charge of the national database. He will work closely with

the PRC on updating the regional database,

A team of hydrologists will be in charge of station network maintenance and

monitoring, initial data processing, and of all activities carried out in the framework of

the NHS activities;

Computer assistance, which would be provided by a private company.

Equipment

Desktop computers and/or laptops with printers, scanner, etc.;

High-speed Internet connection, UPS power supply;

Hydro meteorological database software and up-to-date computer software package ;

Full gauging equipment;


5. PROJECT COST AND FINANCING

5.1 Budget

An estimation of the total cost of the project was carried out on the basis of relevant need

expressed by the NHSs during the mission carried out by the technical partners of the project

within the states members, in April and May 2008. The total cost of the project is estimated at

2.1 million Euro over one three years period. The external contribution is 840.000 Euro

(41%), that of IRD 800.000 Euros (38%), and that of the states members 451.000 Euros, is

approximately 21% of the total.

However an additional search for funding was engaged and a request was introduced to the

program INTERREG IV (European funding) for an amount of 1.503.500 of Euro what would

carry the total budget of the project to 3.560.000 Euro.

It was act to function with the available budget to buy the equipment and to cover the costs of

operation and training. If additional funds were to be allocated, the budget would then be

adjusted after ratification by the steering committee. That would allow in priority the purchase

of additional stations as well as the organization of training sessions.

The exact number of hydrological stations included in the project, their situation and the type

of equipment best adapted for each one of it, are the subject of a definition presented in

appendix 2. The project expects the exploitation of 55 hydrometric stations equipped with

capacities of telemetry by GSM/GPRS. Data-processing equipment as well as software of

hydro-climatic data management will be acquired by the project. The definitions of the

stations and other equipment are presented in Appendix 3.

The main budgetary headings have been defined and estimated in table 5.1


TABLE 5.1 – BUDGET DISTRIBUTION

ITEMS AMOUNT € %

Hydrometric equipment purchase 106 000 12.62

DCPs purchase 134 000 15.95

DCPs installation 80 000 9.52

Computer equipment 10 000 1.19

Database & Information system software 95 000 11.31

Training 100 000 11.90

Regional workshops 30 000 3.57

PRC running 90 000 10.71

Technical assistance missions 50 000 5.95

Contribution to country’s operating

expenses 30 000 3.57

Steering Committee meeting 50 000 5.95

Contribution to supervision Agency

(WMO) 50 000 5.95

Contingencies 15 000 1.79

TOTAL 840 000 100

TOTAL GENERAL

(including RC staff + office) 2 100 000

The IRD contribution for the RC staff and RC office : 72 months researcher/engineer ; 36

months technician ; 36 months assistant secretary ; 180 m² offices is estimated to a total of

800 000 € for the project duration (3 years).

The inception phase cost reached 100 000 € (see table 5.1.B above).

ACTIONS MEANS COST (€)

PREPARATORY PHASE

Preparation of the final project document

including the detailed implementation plan

and costing for CIC/Carib-HYCOS

(See detailled program paragraph 4.4.1)

Meeting of Regional

Steering Committee (one

week)

25 000

Travel to partner countries

and Per diem

36 000

Consultant for finalization

prodoc (two months)

25 000

Project document

reproduction and

circulation

10 000

Contingencies 4 000

TOTAL 100 000


5.2 Budget availability and breakdown

The available budget on three years period amount 840,000 Euros without the IRD

contribution in kind which amount to 800,000 Euros (which cover cost of salaries of the PRC

staff (72 month doctor/engineer; 36 month technician; 36 month administrator) and office rent

(180 m²).

The donors:

- Conseil Général contributed 540 k€ on three years in cash according to the terms of the

agreement signed between Conseil Général and IRD the 7th

of October 2007;

- Conseil Régional contributed 250 k€, according to the terms of the agreement signed

between Conseil Régional and IRD the 30th

of October 2006;

- FEDER contributed 50 k€ (remainder of funds usable before the expiry of December 31,

2008), according to the terms of the agreement signed between Martinique Prefecture and

IRD the 6th

of March 2007.

The main heading have been defined and estimated as shown in the next table:

Tableau 5.2.A: Main heading of the project

Conseil Régional Conseil Général FEDER Total

250 k€ 540 k€ on three

years

50 k€ 840 k€

Expenses items

Hydrometric equipment purchase 320 k€

IT equipment purchase 105 k€

Training 100 k€

Assistance and operational costs PRC 265 k€

Contribution to supervision agency (WMO) 50 k€

See the detailed budget on appendix 2.

The payments will be carried out to the benefit of the Executing Agency on the basis of the

conditions fixed and agreed with the donors.

The methods of competition and signing of the contracts for the purchases of equipment and

the provisions of services will be in conformity with the standards imposed by the French

public accounts.


6. BENEFITS AND SUSTAINABILITY OF THE PROJECT

The Caribbean island nations would benefit from a real-time hydro-meteorological network of

stations strategically located in each country as proposed by the CIC/Carib-HYCOS project.

A few strategically located real-time stations would be most beneficial as a warning system

for extreme hydrologic events and as a data base for the study of regional and global climate

change. By using compatible satellite-transmitting stations and associated computer hardware

and software, the local warning stations would become part of a regional network that could

be used to support regional and global-change research. A regional

meteorological/hydrological data bank developed as part of Carib-HYCOS would be an

important tool for predicting extreme hydrologic events.

With respect to the disaster mitigation component of the Project, in terms of fatalities and

human suffering, the toll of hurricanes and of hurricane-triggered floods and landslides goes

beyond amounts that can be tallied in monetary value. By the same token, the value of

enhanced disaster-mitigation capability associated with the implementation of the Project, in

terms of averting fatalities and reducing human suffering, is very great indeed. Moreover,

projected potential benefits from the implementation of a HYCOS for the island-nations on

the Caribbean rim, great as they may be, are likely to pale by comparison with benefits that

will result from enhanced communication between the islands. Where historically there

frequently has been virtually no island-to-island communication, dialogue will be initiated

with the sharing of hydrological data, and with collaboration in developing technology and

means of organizing local networks aimed at maximising useful results. A wealth of spin-off

benefits is anticipated.

Nevertheless, the direct economic benefits of Carib-HYCOS are likely to be substantial. As

time passes and the nations of the Caribbean region become more highly developed, and as

population-densities rise, the increasingly vital role of the Project in disaster mitigation will

add further to measurable economic benefits to be derived.

As regards the water resources management component of the Project, the island countries are

facing a number of problems such as fresh water scarcity, drought, desertification, pollution,

sectoral water management, etc. Representatives of these countries in many fora have expressed

the view that the current tremendous national efforts might not be enough to succeed in

sustainable socio-economic development, without putting them into a regional perspective and

therefore benefiting from the added value provided by a collaborative approach, as proposed by

CIC/Carib-HYCOS. It is expected that the project would provide the participating countries and

the region with tools to:

Rationalise the use of water resources in the region, a key factor in development and

prevention of water usage conflicts;

Create a clear regional awareness that monitoring of water resources in quantity and

quality benefits regional development and improved management and, in particular,

pollution control;

Better understand the regional hydrological phenomena and trends which require larger

scale observation networks;

Modernize the regions' water resources agencies;

Improve co-operation among the regions' national water agencies;

Sustain research programmes which are demand-driven by regional development issues;


Integrate water resources agencies into the regions' development decision making,

thereby providing the opportunity for integrated water resources development and

management;

Promote and facilitate the standardization of hydrological measurements and regional

compatibility among national hydrological system;

Promote and facilitate the real-time circulation of water and environment data throughout

the region.

As regards the Project’s sustainability, experience in many developing countries indicates

that it is impossible to assure the long-term sustainability of a development project. In the

water resources sector, many projects have been implemented but have had little or no lasting

effect. A range of reasons can be identified, including the frequent loss of key staff; the higher

priority placed by governments on other areas of expenditure, government restructuring,

inadequate budget provisions for ongoing operation and maintenance of hydrological services.

However, projects are more likely to be maintained if they clearly meet a need of which the

government is aware, and the benefits of post-project expenditure clearly exceed the costs and

the benefits of other possible expenditures. A benefit-cost analysis has not been carried out for

CIC/Carib-HYCOS, but numerous such analyses of hydrological information indicate benefit-

cost ratios commonly in the order of 6:1 or better. Such figures carry little weight with

decision-makers in developing countries, however, who are much more concerned about

immediate social and economic problems.

It should be recognized that Governments are increasingly aware of the importance of water-

related issues, particularly in the context of contamination of water resources and the impacts

of extreme events. It also suggests that an integrative project like this one has a place, by

bringing greater efficiency through adopting a regional rather than national approach.

The ownership of data, and its exchange, remains a matter of concern for the countries. Given

the trend to move to cost recovery through the sale of data or products there is little

motivation to provide data at no cost to third parties. Therefore, to the degree possible

beneficiaries of information on a real-time basis should be included in the

planning/implementation of the project. (e.g. electricity generating utilities, those who

manage private aqueducts or companies operating under some sort of license which involves

water use, such as beer breweries, and the tourism industry).

In conclusion, perhaps the single most important long-term effect of CIC/Carib-HYCOS is in

the breaking down of national barriers to an integrated approach to water resources

management. The sharing of information, the establishment of regional centres of excellence

in the region, and the implementation of regional training and educational programs would be

a huge improvement in the way the Caribbean region faces water resources issues in this new

millennium.


7. INNOVATIVE ASPECTS AND REPLICABILITY

The project proposes to build an accurate Hydrological & Environmental Information System

for the whole Caribbean Sea Basin. Internet capacities will be largely used for data and

information dissemination. This project should not only prove the benefits of using

technologies such as DCPs, telemetry, and the Internet and of regional co-operation in terms

of water resources for both Authorities and stakeholders, but, in addition, should create a basis

for profitable collaboration between countries.

Since it is part of the WHYCOS global program, the replicability of the project is obvious.

8. RISKS AND CONDITIONS

8.1. Hypotheses at different levels

The project achievement is related to few hypothesis, from which the most important are:

The GOES satellite telemetering system is available for the Project;

The executive agency is able to make the necessary changes to the Project in the case

of unpredictable events that can affect the outcome of the Project;

The executive agency establish good working relations with the NHS and other

partner institutions;

The identified NHS teams are available for the planned project activities as needed,

The Authorities of the partner countries support their NHS in carrying out the project

activities;

The NHS staffs, who benefit from training programmes provided in the framework of

the project, keep the same position in the Service for the duration of the project.

8.2. Risks and risk-avoidance strategies

Risk 1: insufficient co-operation between the NHS and the Regional Centre in

project implementation;

Strategy: IRD has a long history of co-operation with NHS all around the world.

IRD has set up a large number of hydrological observatories and is

involved in the implementation of several different HYCOS projects;

Risk 2: NHS and RC staff could spend too much time on other activities than

the Carib-HYCOS project, and consequently not be sufficiently

available for the project.

Strategy: NHS managers are fully involved in the definition of the project, and

should be able to estimate the work time of their staff. The RC will be

provided with permanent technical co-operation staff, with NHS staff

for specific needs and with consultants if required.


Risk 3: The NHS will not have enough money to set up DCPs that respect

HYCOS standards in a short time.

Strategy: During the inception phase an assessment of existing networks and

activities is planned. The project will provide the NHS with the

required technical aid to ensure the field installations are up to

standard. The project will define a development plan for the

installation and maintenance of DCPs, and a training programme will

be organized.

Risk 4: There will not be enough money to replace equipment damaged by

vandalism or natural hazards (e.g. flood damages)

Strategy: DCP spare parts are budgeted in the Project and the budget also

includes a “contingencies” heading. The development plan for field

installations precludes damage by vandalism.

Risk 5: The countries will not agree on data and information exchange.

Strategy: Acceptance of free access to data/information for research and/or

educational activities in the framework of the HYCOS project is an

essential basis of the WHYCOS program. An agreement between the

WMO and each partner country should be signed to this effect

(respectively WMO Resolution 40 and Resolution 25 for

meteorological data exchange and hydrological data exchange). It

should be noted that the project will mainly provide information on

water resources and little or no raw data.

8.3. Regional co-operation

Regional co-operation forms the basis of the HYCOS projects. As mentioned in sub-

paragraph 3.1.3: “The need for regional co-operation and collaboration has been emphasized

by a number of the countries. In particular the sharing of information and implementation of

regional training and education programmes would need to be enhanced.”

The directors of the NHS are involved in the Project through the Regional Steering

Committee. The commitment of the countries to co-operate is a guarantee of the success of

the Project.

8.4. Protection of the environment

The Carib-HYCOS project is probably the first integrated project on water resources in the

Caribbean Sea Basin. The sharing of information on water resources and on particular events

(floods and droughts) by partner countries but also the global approach to liquid and solid

fluxes to the Caribbean Sea should allow a better knowledge and understanding of the

environmental difficulties that prevail in the region.


8.5. Socio-cultural aspects

As mentioned in paragraph 1.3 “The Caribbean Islands range from large islands like Cuba –

110,860 km2

- with a population of 11 million and a diversity of water resource management

issues, to small islands like Barbados – 430 km2 - with a population of 262,000, limited

surface water resources, and groundwater resources that are now almost fully allocated. Many

of the islands have high population densities, are vulnerable to natural disasters and are

already experiencing water shortages and groundwater pollution. In 1995 the total population

of the Caribbean Islands was approximately 38 million.

Caribbean countries are facing structural problems. These include insufficient economic

diversification away from agriculture, and high levels of unemployment.”

We can assume that the Carib-HYCOS Project will benefit most of the population of the

countries concerned. The benefits will be most significant for the poorest members of the

population as they are often the most sensitive to disasters (floods), to agricultural shortages

(droughts) and sanitation difficulties.

From a socio-cultural point of view, women and children will be the primary beneficiaries.

8.6. Institutional capacity and management

WMO is the specialized agency of the United Nation System for matters related to weather,

climate and water. The WHYCOS programme is a major component of its programme for

Hydrology and Water resources – Basic Systems. Since 1993 WMO has launched a number

of regional components of WHYCOS. Three components (MED-HYCOS, AOC-HYCOS and

SADC-HYCOS phase I) have already been completed, while Volta-HYCOS, Niger-HYCOS,

SADC-HYCOS phase II and IGAD-HYCOS are about to start. In the development and

implementation of all these projects, as well as many other projects in the field of hydrology

and water management, WMO has earned a considerable experience that will be transferred to

Carib-HYCOS / CIC. WMO will facilitate, when required, the communication with National

Meteorological Services and the transfer of precipitation and other data required for

hydrological purposes.

IRD is a French Public Science and Technology research institute under the joint authority of

the French Ministry of Research and the French Foreign Ministry. IRD has been managing

research programs in more than 40 countries around the world for more than 50 years.

In the specific field of hydrological observatories, IRD has a very long experience in tropical

areas, and the HSM Unit has been the major partner of WMO in the implementation of

HYCOS components since 1995.


9. PROJECT PROGRESS AND EX POST ASSESSMENT

9.1. Project progress

At the end of the Project, three basic elements should have been implemented:

A Hydrological Information System in the Caribbean Sea Basin which should have

enabled the following achievements:

o Hydrological data acquisition and transmission updating system;

o Implementation / strengthening of national and regional databases;

o Strengthening of national and regional capabilities in water resources

management;

o Installation of up-to-date tools enabling partner countries to communicate between

themselves and to disseminate information ( Internet);

o Implementation of institutional capacity building programs.

A forecasting system for floods and droughts for improved water management.

A system which will enhance the value of hydrological products used by the

Authorities, stakeholders, and end users.

As already mentioned, the Hydrological Information System will use Internet as one of its

main tools. Internet is linked with high development in all countries. In addition, Internet is

probably the most useful tool for information dissemination in real time to a wide public. It

also provides good facilities for recording project progress, and should motivate NHS staff.

The Hydrological Information System in the Caribbean island area will be a powerful tool for

water resources management and environmental protection, mainly for Caribbean Sea fluxes

(liquid and solid) as it will enable an integrated approach.

9.2. Ex post evaluation criteria

The progress of the Project will be checked by the Supervision Agency (WMO). WMO will

write annual reports based on the bi-annual progress reports written by the Project co-

ordinator, and send them to the Regional Steering Committee. These documents will report on

technical and financial aspects, using progress criteria agreed on by the core parties during the

inception phase.

These reports will be transmitted to all countries and partners. They will state the progress of

the Project and describe the difficulties encountered in all aspects of the Project.

9.2.1. Progress criteria

The programme of activities will include a list of progress criteria and tools for checking

progress. A schedule will be drawn up to check project progress which will be assessed by the

Regional Steering Committee.


9.2.2. Final evaluation

An evaluation will be carried out two months before the end of the Project by an independent

expert. A one-month assignment will be carried out at the RC and in some partner countries.

The evaluation report will be sent to the Regional Steering Committee, the Supervision

Agency (WMO) and the funding Agencies.

LIST OF ACRONYMS

AOC-HYCOS West and Central Africa HYCOS

CIMH Caribbean Institute for Meteorology and Hydrology

DCP Data Collection Platform

DCS Data Collection System

DRSs Direct Readout Stations

GTS Global Telecommunication System

HSM Hydro Science Montpellier

INSMET Instituto de Meteorologia de Cuba

IGAD Intergovernmental Authority on Development

IRD Institut de Recherche pour le Développement

MAE French Ministry for Foreign Affairs

NHSs National Hydrological Services

NMHSs National Meteorological and Hydrological Services

NMSs National Meteorological Services

PMU Project Management Unit

PRC Project Regional Centre

SADC-HYCOS South African Development Co-operation HYCOS

UN United Nations

UNCED UN Conference on Environment and Development

UNCSD UN Commission on Sustainable Development

WHYCOS World Hydrological Cycle Observing System

WMO World Meteorological Organization


Carib-HYCOS - PROJECT DOCUMENT

ANNEX 1 - PROGRAMMME OF ACTIVITIES


ANNEX 1

I – INCEPTION PHASE / DETAILLED PROGRAMME OF ACTIVITES - Carib-HYCOS

TASKS EVALUATION

CRITERIA

MEANS OF CHECKING

PROGRESS

OBSERVATIONS

1.1. Assessment of field equipment needs; office

equipment and software; hydrometric stations;

training programme.

Evaluation report Visits and dialogue with

the NHS

1.2. Field installation design, definition of

characteristics of hydrometric stations

Detailed proposal for

equipment and installations

Validation by the Regional

Steering Committee

Choice of data acquisition

and transmission system,

depending on management

capacities.

1.3. Programme of activities with definition of progress

and evaluation criteria

Schedule of activities NHS/WMO agreements

Validation by the Regional

Steering Committee

1.4. Inception report sent to partner countries and

WMO.

Inception report Validation by the Regional

Steering Committee


ANNEX 1 (continued)

II – IMPLEMENTATION PHASE / DETAILLED PROGRAMME OF ACTIVITES - Carib-HYCOS

TASKS EVALUATION

CRITERIA

MEANS OF CHECKING

PROGRESS

OBSERVATIONS

COMPONENT 1 : UPGRADING HYDROLOGICAL NETWORK

2.1.1. Creation of map showing location of stations

with exact coordinates and the distribution of

stations fitted or not with telemetry.

Maps Approval by NHS Including stations with

historical data series

2.1.2. Ordering and delivery of DCPs. Delivery of DCPs in

partner countries

Tenders

2.1.3. New DCP installations, upgrading of existing

stations according to needs.

Number of new or

upgraded stations

Field visits For the upgraded stations,

this step can start at the

beginning of the project

2.1.4. Definition of telemetering procedures (GOES

satellite)

Validation of procedures by

NHS

Discussions with the NHS

2.1.5. Training sessions for DCP installation,

maintenance and monitoring.

Number of training

sessions, number of

trainees

NHS evaluation


ANNEX 1 (continued)


TASKS EVALUATION

CRITERIA

MEANS OF CHECKING

PROGRESS

OBSERVATIONS

COMPONENT 2: IMPLEMENTATION OF HYDROLOGICAL INFORMATION SYSTEM

2.2.1. Definition of the structure of the database and

appropriate software

National and regional

databases.

Visits to NHS, meetings

with NHS teams

The NHS should provide

the regional database with

historical data

2.2.2. Computer hardware upgrading, required software

available in the NHS and RC

Improvement of computer

systems


with NHS teams

2.2.3. Implementation of the regional database,

procedures for data exchange

Agreement on data

exchange

Website updated The NHS should provide


historical data

2.2.4. Data quality control and storage procedures users

manual

Document validation by

NHS

Regular assessment of

procedures

2.2.5. Data transfer to regional database. Data input in regional and

national databases


with NHS teams

The NHS should provide


historical data

2.2.6. Standard procedures for data analysis and

publication

Document validation by

NHS

Evaluation of publications

2.2.7. Training sessions on database implementation

and maintenance

Number of training

sessions, number of

trainees

NHS evaluation


ANNEX 1 (continued)


TASKS EVALUATION

CRITERIA

MEANS OF CHECKING

PROGRESS

OBSERVATIONS

COMPONENT 3: DEVELOPMENT OF HYDROLOGICAL PRODUCTS OF COMMON INTEREST

2.3.1. Identification of hydrological information

products for the countries of the Caribbean Sea

Basin.

Report on hydrological

products

Proposals on flood

warning, drought crisis

management, etc.

2.3.2. Agreement for the transfer of tools from one

country to another one depending on

implementation of project components

Software tools for

information processing and

dissemination

End users’ opinion

2.3.3. Training sessions Number of training

sessions, number of

trainees

NHS evaluation

COMPONENT 4: OTHER TRAINING SESSIONS

2.4.1. Training session on other topics of water

resources management than the one described in

components 1, 2, and 3.

Number of training

sessions, number of

trainees

NHS evaluation


ANNEX 1 (continued)

Timing chart of activities - Carib-HYCOS



ANNEX 2 – PROJECT DETAILED BUDGET


CARIB-HYCOS BUDGET

The budget available for the project over one three years period amounts to 840.000 Euro

without in kind contributions of participating countries for a total of 451.000 Euro, and that of

IRD which amount to 800.000 Euro (to the title of the secondment of personnel and of

buildings for the Regional Center is 72 months enquiring/engineer; 1 technician X 36 months;

1 manager X 36 months; offices (180 m ²)).

The donors:

- Conseil Général contributed 540 k€ on three years in cash according to the terms of the

agreement signed between Conseil General and IRD the 7th

of October 2007;

- Conseil Régional contributed 250 k€, according to the terms of the agreement signed between

Conseil Regional and IRD the 30th

of October 2006;

- FEDER contributed 50 k€ (remainder of funds usable before the expiry of December 31,

2008), according to the terms of the agreement signed between Martinique Prefecture and IRD

the 6th

of March 2007.

The main heading have been defined and estimated as shown in the next table:

Table A2-1 : Main heading of the project

Conseil Régional Conseil

Général

FEDER Total

250 k€ 540 k€ on

three years

50 k€ 840 k€

Expenses items

Hydrometric equipment purchase 320 k€

IT equipment purchase 105 k€

Training 100 k€

Assistance and operational costs PRC 265 k€

Contribution to supervision agency (WMO) 50 k€


1- HYDROMETRY BUDGET

The budget available for hydrological equipment amounts to 300 000 €.

Table A2-2: The budget available for hydrological equipment

Heading Estimated unit price (€) quantity Estimated total cost

(€)

Standard set of equipment 1 4 000 21 84 000

Water quality probe 2 5 000 6 30 000

PDA 500 9 4 500

Current meter (Doppler

effect) 7 500 4 30 000

ADCP 1 17 500

Levelling survey set 500 2 1 000

Radar sensor probe 2 000 1 2 000

Piezometer sounding probe 500 4 2 000

Lump sum (Haiti) 10 000 1 10 000

Gauging probe Doppler 35 000 1 35 000

Fluorimeter 5 000 2 10 000

CRP 14 000 1 14 000

TOTAL 230 000

1: standard set of equipment = data logger with water level sensor + rain gauge

2: Water quality probe: pH, Dissolved Oxygen, Electric Conductivity, Turbidity

It was agreed to propose a distinguish proposition for Martinique and Guadeloupe where the

needs are different.

As same it was agreed to complete the equipment proposition for Haiti (where the network

doesn’t more exist), with staff gauges and estimated budget to be able to work in the field.

The proposed list of hydrometric equipment and the major budget lines have been identified as

follows:


Table A2-3: List of hydrometric equipment and major budget lines

Country PRC Recommendation Cost %

Equipment

Station

Cout

€

Additional

Equipment

Cost

€ €

Barbados

3 basic stations

base (groundwater)

2 probes Quality

12000

10000 1 netbook 500 22500 10

Cuba 4 basic stations

1 probes Quality

16000

5000

4 netbook

1 ADCP

2000

17500 40500 17

Guadeloupe Fluorimetre 5000 5000 2

Haïti

2 basic stations

Lump sum for staff

gauges and

installation

8000

10 000

1 netbook

1 current meter

Doppler effect

1 topo set

500

7500

500

26500 11

Jamaica 4 basic stations

1 probe Quality

16000

5000

1 netbook

1 current meter

Doppler effect

1 radar sensor

500

7500

2000

31000 13

Martinique

Fluorimetre +

Gauging probe

Doppler effect

5000

35000 40000 17

Rep. Dom 4 basic stations

1 probe Quality

16000

5000

1 netbook

4 probes piezo

1 current meter

Doppler effect

500

2000

7500

31000 13

Trinidad & T. 4 basic stations

1 probe Quality

16000

5000

1 netbook

1 current meter

Doppler

1 topo set

500

7500

500

29500 16

PRC Lump sum

Basic station +

probe quality +

current meter

14000

TOTAL 240 000 100

Installation & maintenance training by supplier 35 000 €

Spare-Parts 25 000 € (~10% of equipment cost)

Transportation 20 000 € (~9% of equipment cost)

TOTAL 320 000 €


2- IT BUDGET

The budget for IT Equipment (Table A2-4) amounts to 105 000 €.

We propose to provide a maximum of 1000 € per country to acquire computer equipment

intended to lodge the Caribbean-HYCOS data base and to receive the data transmitted by the

GSM. CRP will send the technical specifications and will try to find a solution so that this IT

equipment being locally bought by the national services.

All the data collected within the framework of the project will be placed at the disposal in the

regional bases installed at CRP, CIMH and INSMET. The proposal for each country contains

also a DBMS. The countries already equipped in DBMS will not be obliged to acquire a new

of it and will be able to continue to use their own data base.

The proposed list of IT equipment for each country is shown below

Table A2-5: PRC proposition for IT Equipment

Country Requested Proposition Cost

Barbados - 2 ruggerdised laptop -1 basic set. 1000 €

Cuba - 15 desktop

- 4 laptop - 1 basic sets 1000 €

Guadeloupe -1 basic set. 1000 €

Haïti - 1 basic set 1000 €

Jamaica - 1 Desktop -1 basic set. 1000 €

Martinique - 1 Desktop

- 2 Laptop -1 basic set. 1000 €

Trinidad 5 desktop

2 Laptop - 1 basic set 1000 €

Rep Dom

3 laptop

5 desktop

3 scanners

5 printers

- 1 basic set

1000 €

INSMET 2 servers -1 basic set. 1000 €

CIMH -1 basic set. 1000 €

TOTAL 10000 €

Headings Estimated unit price

(€)

Licence numbers Estimated total cost

(€)

DBMS 8 000 10 80 000

DBMS Installation Lump sum 15 000

Equipment 10 000

Total 105 000


3 TRAINING BUDGET

The budget for training sessions amounts 100,000 €.

Four modules were retained, during this phase of the project.

The average duration of a module is 5 days for 3 trainees from each participating country.

These training modules would be conducted at the PRC, CIMH and INSMET in accordance

with the speaking language module: English in CIMH / Spanish in IRH / French in IRD.

Table A2-6: Training modules

PRIORITY

ORDER TITLE

PLANNED

DATE

1 Data acquisition and validation

(both for ground and surface water)

Second

semestre 2009

2 Data base maintenance and management / Quality control Second

semestre 2009

3 Rating curves (with levelling survey and location of station) If additional

funding

4 Installation, maintenance of a hydrometric network If additional

funding

5 WEB Maintenance and Hydrological Information System If additional

funding

5 Hydrological expertise and IWRM / Early Warning System If additional

funding

6 Modelling If additional

funding


Table A2-7: SUMMARY OF ESTIMATED BUDGET (PER COUNTRY AND PER EXPENSE ITEMS)

Headings

BARBADOS CUBA GUADELOUPE HAITI JAMAICA MARTINIQUE REP DOM TRINIDAD &TOBAGO

TOTAL

(€)

%

Per item

Training (100 k€) 12500 12500 12500 12500 12500 12500 12500 12500 100000 100

Hydrological Equipment (320 k€) 22500 40500 5000 26500 31000 40000 31000 29500 226000 71

IT Equipment (10 k€) 1000 1000 1000 1000 1000 1000 1000 1000 8000 68

Software (95 k€) 8000 8000 8000 8000 8000 8000 8000 8000 64000

TOTAL (Euros)

(525 k€)

44000 62000 26500 48000 52500 61500 52500 51000 398000 76

% per country in ratio to

the total of the 4 items 11.0 15.6 6.7 12.0 13.2 15.4 13.2 12.9 100

On the total budget dedicated for equipment (525 k€), there are still 127000 € (525-398) used as shown below:

Headings

CRP CIMH INSMET Installation Spare parts Transportation

TOTAL

(€)

En %

Per item

Training (100 k€) 0 0 0 0 0 0 0

Hydrological Equipment (320 k€) 14000 0 0 35000 25000 20000 94000 29

IT Equipment (10 k€) 0 1000 1000 0 0 0 2000 32

Software (95 k€) 0 8000 8000 15000 0 0 31000

TOTAL (Euros)

(525 k€)

14000 9000 9000 50000 25000 20000 127000 24

Carib-HYCOS - Project Document

ANNEX 3: LOCATION AND SPECIFICATIONS OF THE PROPOSED

HYDROMETRIC STATIONS


We have to keep in mind that one of the main objectives of Carib-HYCOS project is to create

and sustain a data collection system on the water resources of the Caribbean area. The

sustainability of the data collection programme after the end of Carib–HYCOS (there is still

finance to define) project was a key factor which was considered both in the selection of the

stations and the equipment to be installed (results from country questionnaire)

The NHS will receive equipment using technology that balances modernity, economy,

robustness, and suitability for the circumstances of the Caribbean.

It was agreed to provide standard set of equipment to the countries in accordance with their

needs and available budget to ensure equitable benefit. Each set will contain:

one rain gauge,

one water level sensor,

one data logger with GSM transmission when it is possible.

Countries who requested will also receive at the least one water quality probe and one PDA

(Personal Digital Assistant).

The package can be adjusted according to individual countries.

There are many technologies for remote measuring, each with its own advantages and

disadvantages but GSM seems presenting the most convenient, flexible and cheaper choice

for remote measuring.

This transmission will be retained in priority if the station location allowed it.


Table A3.1: HYDROMETRIC STATIONS PROPOSED BY THE COUNTRIES FOR THE CARIB-HYCOS PROJECT.

N° Country River Station Area in

km² Lat Long Date

% missing

Existing equipment

Proposed Equipment

Observer Remarks

1 BARBADOS Borehole Belle 26060 67890 ? Null Quality NO

2 BARBADOS Borehole Hampton 37750 67850 ? Null Quality NO

3 BARBADOS Borehole Whim 21690 82815 ? Null Quality NO

4 BARBADOS Borehole Alleyndale 21730 86090 ? Null Standard NO

5 BARBADOS Borehole Ashton 21945 83972 ? Null Standard NO

6 BARBADOS Borehole Carlton 21730 79800 ? Null Standard NO

7 CUBA Cuyaguateje Portales II 502 22.24 84.09 1963 0 Staff Gauges Standard YES El acceso al

emplazamiento se ha tornado dificil

8 CUBA Zaza Paso Ventura 841 22.13 79.41 1964 0 Staff Gauges Standard YES El acceso al


9 CUBA Yayabo Bernardo

Arias 219 21.92 79.46 1973 0 Staff Gauges Standard YES

El acceso al emplazamiento se ha

tornado dificil

10 CUBA SaguaTánamo El Infierno 325 20.43 75.26 1963 0 Staff Gauges Standard YES El acceso al


11 CUBA San Diego Los Gavilanes 157 22.67 83.40 1964 0 Staff Gauges Standard YES El acceso al


12 CUBA Arroyo Prieto Jaguani 182 20.44 74.79 1966 0 Staff Gauges Standard YES El acceso al


13 CUBA Toa El Aguacate 753 20.38 74.68 1965 0 Staff Gauges Standard YES El acceso al


14 CUBA Cauto Las Coloradas 65 20.1 76.15 1969 0 Staff Gauges Standard YES El acceso al




km² Lat Long Date

% missing

Existing equipment

Proposed Equipment

Observer Remarks

15 GUADELOUPE Grande Rivière

Capesterre 16.1 2000 ? Limni92 - NO

16 HAITI La Thème Denigon 300 18.71 72.06 02/88 -07/94 Destroyed Standard NO

17 HAITI Grande Rivière

Pont Parois 600 19.69 72.14 1988 - 07/93 Destroyed Standard NO

18 HAITI Grande rivière Bassin Caïm 506 18.25 72.54 1988- 11/94 Destroyed Standard NO

19 HAITI Cavaillon Cavaillon 311 18.30 73.65 06/90-08/92 Destroyed Standard NO

20 HAITI Limbé Limbé 252 19.70 72.40 07/88 - 07/94

Destroyed Standard NO

21 HAITI Trois rivières Gros-Morne 271 19.67 72.68 Destroyed Standard NO

22 HAITI Fer à cheval Lédier 482 18.87 72.08 02/88 - 09/91

Destroyed Standard NO

23 HAITI Grande rivière L'Asile 18.38 73.42 01/91-12/94 Destroyed - NO

24 JAMAICA Rio Grande Fellowship 215 18 08 08 76 27 39 01/05/1955 3 Stevens A35 Standard NO

25 JAMAICA Black River Lacovia 640 18 04 23 77 45 26 01/01/1962 1 Stevens A35+ Codeur+AxSys

Standard NO

26 JAMAICA Great River Lethe 221 18 23 20 77 58 05 01/03/1955 2 Stevens A71+ Codeur+AxSys

Standard NO

27 JAMAICA Rio Bueno Rio bueno 466 18 26 55 77 27 18 22/10/1971 29 Stevens A71 Standard NO

28 JAMAICA Hope River Gordon town 41 18 01 30 76 43 60 01/05/1955 2 Stevens A71+ Codeur+AxSys

Standard NO

29 JAMAICA Rio Cobre Crum ewing 567 18 00 17 76 53 47 01/01/1986 30 Rien Standard NO



km² Lat Long Date

% missing

Existing equipment

Proposed Equipment

Observer Remarks

30 MARTINIQUE Capot Pr AEP Vivé -

Capot 46.078 14.8299 -61.1003 03/05/2005 AUTEG - NO

31 MARTINIQUE Capot Pt de

Mackintosh 16.7305 14.7766 -61.1204 01/01/1962 AUTEG - NO

32 MARTINIQUE Carbet Fond Mascret 9.14667 14.7278 -61.145 12/01/1995 AUTEG - NO

33 MARTINIQUE Grande Rivière

Bourg de Grand Rivière

10.9589 14.8714 -61.1816 01/07/2005 AUTEG - NO

34 MARTINIQUE Lézarde Pr AEP Tronc

Commun 16.5848 14.699 -61.0262 15/07/1998 AUTEG - NO

35 MARTINIQUE Sainte Marie Pt RD 24

Sainte Marie 9.43054 14.7714 -61.0106 AUTEG - NO

36 MARTINIQUE les Coulisses Petit Bourg 35.1545 14.5459 -60.9637 07/07/1995 AUTEG - NO

37 MARTINIQUE Blanche Aval Prise

AEP SICSM 17.0019 14.6789 -61.0392 07/08/1971 AUTEG - NO

38 MARTINIQUE Lézarde Pt RN1 69.4113 14.6234 -60.9891 15/07/1997 AUTEG - NO

39 MARTINIQUE Petite Rivière Brasserie Lorraine

19 14.6233 -60.9779 AUTEG - NO

40 REPUBLIQUE DOMINICAINE

Nisibón Nisibón 18.9514 -68.8011


Yabacao Pulgarín 18.8064 -69.4953


Sabana Sabana de los

Javieles 18.8903 -69.6308


Payabo Sabana de

Payabo 18.9033 -69.9556


Mijo El Cacheo 18.8211 -71.1175


tocino Cajuilito 19.0817 -71.5972



km² Lat Long Date

% missing

Existing equipment

Proposed Equipment

Observer Remarks


Yaguajal Maguanita 19.3478 -71.3475


Las Cuevas La Guama 18.7353 -70.8183

48 TRINIDAD &

TOBAGO Couva Couva Caroni 62.9 1967

49 TRINIDAD &

TOBAGO Moruga Moruga 1971

50 TRINIDAD &

TOBAGO North

Oropuche

North Oropuche

Toco 177.4 1967

51 TRINIDAD &

TOBAGO Richmond Richmond 1973

52 TRINIDAD &

TOBAGO Caura Caura 23.8 1968

53 TRINIDAD &

TOBAGO Courland Courland

54 TRINIDAD &

TOBAGO Arima Morne Bleu

55 TRINIDAD &

TOBAGO Guaracara Pt Lisas


Table A3.2: ESTIMATED COST OF HYDROMETRIC EQUIPMENT

Country PRC Recommendation Cost %

Equipment

Station

Cout

€

Additional

Equipment

Cost

€ €

Barbados

3 basic stations

base (groundwater)

2 probes Quality

12000

10000 1 netbook 500 22500 10

Cuba 4 basic stations

1 probes Quality

16000

5000

4 netbook

1 ADCP

2000

17500 40500 17

Guadeloupe Fluorimetre 5000 5000 2

Haïti

2 basic stations

Lump sum for staff

gauges and

installation

8000

10

000

1 netbook

1 current meter

Doppler effect

1 topo set

500

7500

500

26500 11

Jamaica 4 basic stations

1 probe Quality

16000

5000

1 netbook

1 current meter

Doppler effect

1 radar sensor

500

7500

2000

31000 13

Martinique

Fluorimetre +

Gauging probe

Doppler effect

5000

35000 40000 17

Rep. Dom 4 basic stations

1 probe Quality

16000

5000

1 netbook

4 probes piezo

1 current meter

Doppler effect

500

2000

7500

31000 13

Trinidad &

Tobago

4 basic stations

1 probe Quality

16000

5000

1 netbook

1 current meter

Doppler

1 topo set

500

7500

500

29500 16

PRC Lump sum

Basic station +

probe quality +

current meter

14000

TOTAL 240 000 100


A3.1. Norm of the Carib-HYCOS gauging stations

One of the objectives of this HYCOS operation is to guarantee the quality of the data on the

most important stations of the Caribbean Basin. The quality of these data starts with the

quality of the gauge readings, which also depends on the field installations and the method of

management and observation. Under this project, this quality guarantee implies similar

criteria of installation, control and exploitation for all the stations. Each station should have

an observer. If the station is equipped with a DCP, the observer shall ensure a back up control

for the data base and its recording shall enable the possible corrections. He shall also ensure

the safety of the equipment at the station

A3.2. Details per country

It was agreed to provide homogenous standard set of equipment to the countries. Each set will

contain:

one rain gauge,

one water level sensor,

one data logger with GSM transmission when it is possible.


BARBADOS

This is the only source of potable drinking water on the island. Groundwater is often located

in large collection areas or “reservoirs” within the aquifer. These aquifers are serviced by

natural underground streams which have periodic connection to the surface via sink holes.

The project suggest to equip six wells with piezometric water level probe and to supply six

raingauges more.

Table A3.3: Carib-HYCOS proposed stations in Barbados

N° River Station Catchment area (km²) Lat. Long. Beginning of data Planned equipment

1 Borehole Belle 26060 67890 Quality

2 Borehole Hampton 37750 67850 Quality

3 Borehole Whim 21690 82815 Quality

4 Borehole Alleyndale 21730 86090 Standard

5 Borehole Ashton 21945 83972 Standard

6 Borehole Carlton 21730 79800 Standard


CUBA

Cuba operates 38 Stations without data transmission. All the station have at least one observer

and each of them have gauging equipment.

Cuba proposal for Carib-HYCOS network include 13 stations and the project suggest to equip

8 of them.

Table A3.4 : Carib-HYCOS proposed stations in Cuba

N° River Station Catchment

area (km²) Lat. Long. Beginning of

data

Planned

equipment

1 Cuyaguateje Portales II 502 22.24 -84.09 1963 Standard set of

equipment

2 Zaza Paso

Ventura 841 22.13 -79.41 1964

Standard set of

equipment

3 Yayabo Bernardo

Arias 219 21.92 -79.46 1973

Standard set of

equipment

4 SaguaTánamo El Infierno 325 20.43 -75.26 1963 Standard set of

equipment

5 Cauto Las

Coloradas 65 20.1 -76.15 1969

Standard set of

equipment

6 Arroyo Prieto Jaguani 182 20.44 -74.79 1966 Standard set of

equipment

7 Toa El Aguacate 753 20.38 -74.68 1965 Standard set of

equipment

8 San Diego Los

Gavinales 157 22.67 -83.40 1962

Standard set of

equipment

Map of proposed stations in Cuba


GUADELOUPE

The DIREN is the NHS responsible for operating and maintains a network of six stations and

suggest to include in the Carib-HYCOS network the station of Capesterre.

Table A3.5: Carib-HYCOS proposed stations in Guadeloupe

N° River Station Catchment area

(km²) Lat. Long. Beginning of

data

Planned

equipment

1 Grande

River Capesterre 16.1 17.77 64.87 2000 -

Map of proposed stations in Guadeloupe


HAITI

The hydrometric network composed of nearly thirty stations meet a lot of managing troubles.

The project suggest to re-equip the followed 8 stations:

Table A3.6: Carib-HYCOS proposed stations in Haïti


area (km²) Lat. Long. Beginning

of data

Planned

equipment 1

La Thème Denigon 300 18.708056 -72.057222 02/88 -07/94 Standard set of equipment

2 Grande River

Pont Parois 600 19.687222 -72.142500 1988 - 07/93 Standard set of equipment

3 Grande River

Bassin Caïm 506 18.253611 -72.535833 1988- 11/94 Standard set of equipment

4 Cavaillon Cavaillon 311 18.300000 -73.650000 06/90-08/92

Standard set of equipment

5 Limbé Limbé 252 19.700000 -72.400000 07/88 - 07/94


6 Trois Rivières

Gros-Morne 271 19.666667 -72.683333 Standard set of equipment

7 Fer à cheval

Lédier 482 18.8666667 -72.0833333 02/88 - 09/91 Standard set of equipment

8 Grande River

L'Asile 18.383333 -73.416667 01/91-12/94 Standard set of equipment

Map of proposed stations in Haiti


JAMAICA

Jamaica operate a network of 86 stations whose nearly fifty have float paper recorder and nearly thirty

is equipped with data loggers and encoders.

Jamaica proposal for Carib-HYCOS network is presented below :

Table A3.7: Carib-HYCOS proposed stations in Jamaïca



data

Planned

equipment

1 Rio Grande RIO GRANDE à FELLOWSHIP

215 18 08 08 76 27 39 01/05/1955 Standard set of

equipment

2 Black River BLACK RIVER à

LACOVIA 640 18 04 23 77 45 26 01/01/1962


3 Great River GREAT RIVER à

LETHE 221 18 23 20 77 58 05 01/03/1955


4 Rio Bueno RIO BUENOà RIO BUENO

466 18 26 55 77 27 18 22/10/1971 Standard set of

equipment

5 Hope River HOPE RIVER à

GORDON TOWN 41 18 01 30 76 43 60 01/05/1955


6 Rio Cobre RIO COBRE à CRUM EWING

567 18 00 17 76 53 47 01/01/1986 Standard set of

equipment

Map of proposed stations in Jamaica


MARTINIQUE

The DIREN is the NHS responsible for operating and maintains a network of around ten

stations. In the same way a network of more than thirty stations is managed by the General

Council (CG) which has fully supported the Carib-HYCOS.

CG and DIREN have signed a MoU to share their tools in the field of observation and

measurement, to unify their processing and to define a ideal network able to answer to

different objectives like flood warning, crisis management and general knowledge.

Martinique proposal for Carib-HYCOS network is presented below: Table A3.8: Carib-HYCOS proposed stations in Martinique



data

Planned

equipment

1 Capot Pr AEP Vivé - Capot 46.078 14.8299 -61.1003 03/05/2005 -

2 Capot Pt de Mackintosh 16.7305 14.7766 -61.1204 01/01/1962 -

3 Carbet Fond Mascret 9.14667 14.7278 -61.145 12/01/1995 -

4 Grande Rivière Bourg de Grand Rivière 10.9589 14.8714 -61.1816 01/07/2005 -

5 Lézarde Pr AEP Tronc Commun 16.5848 14.699 -61.0262 15/07/1998 -

6 Sainte Marie Pt RD 24 Sainte Marie 9.43054 14.7714 -61.0106 -

7 les Coulisses Petit Bourg 35.1545 14.5459 -60.9637 07/07/1995 -

8 Blanche Aval Prise AEP SICSM 17.0019 14.6789 -61.0392 07/08/1971 -

9 Lézarde Pt RN1 69.4113 14.6234 -60.9891 15/07/1997 -

10 Petite Rivière Brasserie Lorraine 19 14.6233 -60.9779 -

Map of proposed stations in Martinique


DOMINICAN REPUBLIC

Table A3.9: Carib-HYCOS proposed stations in Dominican Republic



data

Planned

equipment

1 Nisibón Nisibón 18.9514 -68.8011 Standard set of

equipment

2 Yabacao Pulgarín 18.8064 -69.4953 Standard set of

equipment

3 Sabana Sabana de los

Javieles 18.8903 -69.6308


4 Payabo Sabana de

Payabo 18.9033 -69.9556


5 Mijo El Cacheo 18.8211 -71.1175 Standard set of

equipment

6 tocino Cajuilito 19.0817 -71.5972 Standard set of

equipment

7 Yaguajal Maguanita 19.3478 -71.3475 Standard set of

equipment

8 Las Cuevas La Guama 18.7353 -70.8183 Standard set of

equipment

Map of proposed stations in Dominican Republic


TRINIDAD & TOBAGO

Table A3.10: Carib-HYCOS proposed stations in Trinidad & Tobago



data

Planned

equipment

1 Couva Couva Caroni 1967 Standard set of

equipment

2 Moruga Moruga 1971 Standard set of

equipment

3 North

Oropuche

North Oropuche

Toco 1967


4 Richmond Richmond 1973 Standard set of

equipment

5 Caura Caura 1968 Standard set of

equipment

6 Courland Courland Standard set of

equipment

7 Arima Morne Bleu Standard set of

equipment

8 Guaracara Pt Lisas Standard set of

equipment

Map of proposed stations in Trinidad & Tobago


Carib-HYCOS – PROJECT DOCUMENT

ANNEX 4 - TERMS OF REFERENCE FOR THE REGIONAL CENTRE (RC)


ANNEX 4

TERMS OF REFERENCE FOR THE REGIONAL CENTRE (RC)

The Regional Centre is the structure dedicated for the project implementation. The RC is the

regional focal point for the coordination of the activities implemented by the partner countries

in the countries concerned. It will promote regional co-operation in terms of water resources

assessment and monitoring; it will also be a regional centre of competence and expertise. The

executive Unit will be set up by the executive agency to help the RC in the execution of the

different tasks planned in the ToR.

The specific tasks of the Regional Centre will be: training activities, co-ordination of

monitoring of the networks, and support to the NHS who will need some help with National

project activities (e.g. DCP maintenance, database).

In particular, the RC will be responsible for the following activities:

To define and validate, in close collaboration with the countries concerned, the

network of reference hydrometric stations, equipment required for the specific

objective of each station (flood forecast, WR management, water quality,etc.) with

respect to management constraints (telemetry or not);,

To define with the equipment manufacturer (or an expert) standard rules for installing

the equipment, and to organize training sessions for hydrometric network monitoring

and maintenance;

To support the NHS when needed in field installation and equipment maintenance;

To implement a regional database, and support, if required, the implementation of

national databases;

To implement a regional computer network for data exchange and dissemination

between partner countries using Internet technologies;

To implement and promote the Carib-HYCOS Website;

To support research activities, mainly with regional research programmes;

To assess capacity building needs and to organize training sessions to strengthen

regional competences. Training programmes should be focused in particular on the

following items:

o DCP installation and maintenance,

o data processing and quality control,

o database implementation and management,

o Internet technologies,

o development of hydrological products in accordance with national and regional

interests.



ANNEX 5 - TRAINING PROGRAMME PROPOSAL


ANNEX 5

TRAINING PROGRAMME PROPOSAL

1. General Objective

The proposed training under the Carib-HYCOS project aims at establishing a permanent

structure for training in operational hydrology in the sub-region. The proposed programme

should allow the implementation of all the defined modules: training of trainers and initial

training workshops by the trainers.

These workshops will target officials and personnel of the Hydrological Services Departments

involved in the Carib-HYCOS programme and will be conducted in modules. Some are

designed for field hydrometric measuring personnel and those in charge of routine analysis of

data. Others, meant for senior technicians and engineers, will treat topics on network

management and advanced data processing.

The modules include theory and field work. The training modules which are targeted at the

operational hydrologists will initially be administered to the future trainers, who will have to

organise similar sessions thereafter in their respective departments. Complete documentation

will be provided on each module with regard to the theoretical lessons and lectures as well as

the printed materials required to undertake the measurements and monitoring exercises, as

they have been taught.

These training modules would be conducted at the PRC, and also in the Collaborating Centres

(CC) like CIMH and INSMET in accordance with the speaking language module: English in

CIMH / Spanish in IRH / French in IRD.

The programme proposition following was discussed and approved by partners country

according to their needs.

The average duration of a module is 5 days for 3 trainees from each participating country.

2. Programme proposal

PRIORITY

ORDER TITLE

PLANNED

DATE

1 Data acquisition and validation

(both for ground and surface water)

Second

semestre 2009

2 Data base maintenance and management / Quality control Second

semestre 2009

3 Rating curves (with levelling survey and location of station) If additional

funding

4 Installation, maintenance of a hydrometric network If additional

funding

5 WEB Maintenance and Hydrological Information System If additional

funding

5 Hydrological expertise and IWRM / Early Warning System If additional

funding

6 Modelling If additional

funding



ANNEX 6 - DATABASE SOFTWARE SPECIFICATIONS


ANNEX 6

DATABASE SOFTWARE SPECIFICATIONS

The software should allow hydro-meteorological data retrieval and management usually

provided by hydro-meteorological networks, including telemetry procedures. This software

should be available in English, French, Spanish, and should comply with the following

specifications:

Allow full data retrieving and processing, including water quality data, ground water

data, etc.;

Allow data processing using different measurement units (metric system, English unit

system);

Allow processing of all data parameters (e.g. discharge measurement, rating curves,

information on stations);,

Allow data storage on a server with multi simultaneous connections from client PCs;

Allow real time data processing (e.g. from telemetering stations) or deferred

processing (e.g. data sent to the NHS or RC on paper or by email);

Allow automatic DCP data retrieval using any telemetering system (e.g. satellite,

radio, phone (cellular or land lines);

Allow data quality check by accurate graphic means;

Allow distributed database management at national and regional levels using Internet

connections;

Allow accurate means of data and information dissemination (e.g. year books, website

input);

Allow data processing (statistical analysis, flood characteristics, etc.);

Provide a cartographic module for station locations;

Ensure a high level of data integrity and archive security;

Propose client-server architecture or single computer.



ANNEX 7 - CARIB-HYCOS WEBSITE


ANNEX 7

CARIB-HYCOS WEBSITE

This website will be a tool for project progress evaluation, for data and information

dissemination, and a Web portal on water resources in the Caribbean area.

The main headings should be:

General information on the main catchments;

Hydrological and meteorological situations;

Groundwater situation;

Extreme situations (floods, droughts, hurricanes);

Water quality;

Information of the Caribbean Sea Basin ;

Main regional stakeholders (National Hydro-meteorological Services, Regional

Institutions);

Training information;

Information on water resources projects at national and regional levels;

Technology (DCPs, telemetry, using satellite or phone);,

Research programmes on water resources;,

Hydrology documentation and publications,

Legal aspects related to water resources management;

Environmental issues in the Caribbean Sea Basin;

Most useful websites for project activities and partners.



ANNEX 8 - PROJECT CO-ORDINATOR

ANNEX 8

PROJECT CO-ORDINATOR

The hydrologist engineer who will be named co-ordinator of the Carib-HYCOS Project will

be in charge of the Regional Centre and Executive Unit management. He will supervise all

activities, mainly in data acquisition and data processing, and will act as the interface between

the RC and the NHS.

He should have a good background in the field of hydrology and related matters. A good

knowledge of databases, information systems, and new communication technologies

(Internet) would be an important asset.

He should be able, in close co-operation with partner NHSs, to define the hydrological

products and to supervise their development.

He should be at ease co-operating with management of teams from different countries, and

should speak good French and/or Spanish in addition to English, as this would be a great

advantage for this project.

He must be interested in new technologies for data acquisition and transmission to be able to

oversee all aspects of the project in the shortest possible time.

The expert should have a few years experience in the management of international projects.

This project would be an opportunity for a young engineer with a good background and a high

level of motivation to prove his competence in project management. In this case, he would be

supported by a senior hydrologist who would intervene by means of temporary assignments.


ANNEX 9 – AGREEMENT EXAMPLE BETWEEN PARTICIPATING COUNTRIES

AND PROJECT REGIONAL CENTRE

ANNEX 9

AGREEMENT EXAMPLE BETWEEN PARTICIPATING COUNTRIES AND THE

PROJECT REGIONAL CENTRE

INTRODUCTION

1. The Carib-HYCOS project aims at the development of an efficient and easily accessible

regional water-related information system for the Caribbean region. It has been developed

with the main objective to help and assist the participating countries in the Caribbean islands

to improve and strengthen their capacities for IWRM (Integrated Water Resources

Management):

Implement and modernize a real-time hydro-meteorological data network in the Caribbean

region.

Acquire a better knowledge of regional hydro-meteorological phenomena and

environmental trends.

Increase the exchange of information and experience by fostering regional co-operation in

water resources concerns.

Promote reliable and homogenous data exchange on water resources and environment for

research purposes Promote regional co-operation mainly in terms of:

- technology transfer in matters of data acquisition and data processing,

- implementation of national and regional databases,

- make available an hydrological information system,

- promote data and information sharing for global and regional studies,

- established regional training activities program.

To achieve this, the project will aim at improving the basic observation activities,

strengthening the international cooperation and promoting free exchange of data in the field

of hydrology.

COOPERATION AND COLLABORATION

2. The Ministry, referred to hereinafter as “Ministry”, and the Project Regional Centre,

referred to hereinafter as “PRC”, agree that with a view to facilitating the implementation of

the Carib-HYCOS project, they will act in close cooperation with each other and consult each

other regularly with regard to matters related to the implementation of the project. The

Ministry and the PRC also recognize and comply with the WHYCOS Guidelines for

development, implementation and governance.

TASKS AND RESPONSIBILITIES

3. The Ministry undertakes to:

(a) Nominate the representative of the country in the Project Steering Committee;

(b) Identify a focal point in the country to devote his/her time to collaborate with the Regional

Centre for the field activities of the project in the country;

(c) Coordinate the activities related to the project among various national agencies and end-

users involved in the implementation of the project within the defined scope of the project and

as modified from time to time by the Steering Committee;

(d) Identify the products required by various stakeholders as deliverables from the project

within its defined scope;

4. The Ministry recognizes its responsibilities to facilitate the implementation of the field

activities related to the project, in particular its responsibility to:

(a) Undertake administrative approvals and arrangements for the import of equipment and

services and construction activities in relation to the implementation of the components of the

project;

(b) Provide all relevant information for setting up the regional database, including the web

site;

(c) Carry out the civil works for the installation of the equipment;

(d) Ensure that the data obtained in the course of the project are accurate and reliable. In this

regard, the MHNI undertakes to validate the data collected in the country. It also undertakes

to comply with and adopt the common standardized procedures and methods as issued by

WMO;

5. The Ministry recognizes the responsibilities assigned to the Regional Centre for the

implementation of the project as laid down in paragraph 7 below.

6. The Ministry also recognizes the importance of WMO Resolution 25 (Cg-XIII) – Exchange

of hydrological data and products, and agrees to share all the required data with the regional

database at the Regional Centre to enable formulation of the regional hydrological products.

Accordingly, the Ministry and the Regional Centre will ensure together that data related to the

project are properly archived on the regional and national databases through the project

procedures.

7. The Regional Centre recognizes its responsibility for implementation of the activities

planned under the project, in particular its responsibility to:

(a) Act as focal point for coordinating the project activities carried out in, and by,

participating countries;

(b) Provide countries with the support and advice needed to successfully establish the network

of data collection platform (DCP) stations;

(c) Transmit data to participating countries which do not have direct access to satellite

transmission systems;

(d) Develop, manage and update the regional database, taking into account tools already

developed under other HYCOS projects;

(e) Develop hydrological information products adapted to countries’ needs and appropriate

means for delivering them to end-users;

(f) Develop, manage and update the project’s web site;

(g) Carry out all the activities specified in the project document which are not subcontracted

out, such as training seminars, advice on how to manage the DCP network, etc;

(h) Encourage regional cooperation in water resources assessment, monitoring and

management;

(i) Act as a forum for sharing expertise and skills.

WORKING ARRANGEMENTS AND FINANCING

8. Appropriate arrangements shall be made from time to time for the implementation of field

activities in the country.

9. This agreement shall come into force upon its signature by both parties and until the end of

the project implementation period (March 2011).

For the Ministry For the PRC


ANNEX 10 – RESOLUTION 25 (CG-XIII) – EXCHANGE OF HYDROLOGICAL DATA

AND PRODUCTS

ANNEX 10

RESOLUTION 25 (CG-XIII) – EXCHANGE OF HYDROLOGICAL DATA AND

PRODUCTS

The CONGRESS, NOTING :

1. Resolution 40 (Cg-XII) - WMO policy and practice for the exchange of meteorological

and related data and products including guidelines on relationships in commercial

meteorological activities,

2. The inclusion of dedicated observations of the climate system, including hydrological

phenomena, as one of the four main thrusts of The Climate Agenda, which was

endorsed by Twelfth Congress,

3. That Technical Regulation [D.1.1] 8.3.1(k), states that, in general, the routine functions

of NHSs should include, inter alia, "making the data accessible to users, when, where

and in the form they require" and that the Technical Regulations also contain a

consolidated list of data and product requirements to support all WMO Programmes,

4. That the nineteenth Special Session of the United Nations General Assembly agreed,

in its overall review and appraisal of the implementation of Agenda 21, that there is an

urgent need to "...foster regional and international cooperation for information

dissemination and exchange through cooperative approaches among United Nations

institutions, …" (A/RES/S-19/2, paragraph 34(f)),

5. That the fifty-first session of the United Nations General Assembly adopted, by

resolution 51/229, the Convention on the Law of the Non-navigational Uses of

International Watercourses, Article 9 of which provides for "regular exchange of data

and information",

6. That the Intergovernmental Council of the International Hydrological Programme of

UNESCO adopted at its twelfth session Resolution XII-4 which dealt with the exchange

of hydrological data and information needed for research at the regional and

international levels,

CONSIDERING :

1. The significance attached by International Conference on Water and the Environment

(ICWE) (Dublin, 1992) to extending the knowledge base on water and enhancing the

capacity of water sector specialists to implement all aspects of integrated water

ressources management,

2. The call of world leaders at the United Nations Conference on Environment and

Development (UNCED)(Rio de Janeiro, 1992) for a significant strengthening of, and

capacity building in, water resources assessment, for increasing global commitment to

exchange scientific data and analyses and for promoting access to strengthened

systematic observations,

3. That the United Nations Commission on Sustainable Development (CSD) in its

Decision 6/1 "Strategic Approaches to Freshwater Management" has strongly

encouraged States to promote the exchange and dissemination of water-related data

and information, and has recognized "the need for periodic assessments … for a

global picture of the state of freshwater resources and potential problems",

4. The call by the nineteenth Special Session of the United Nations General Assembly

"for the highest priority to be given to the serious freshwater problems facing many

regions, especially in the developing world" and the "urgent need … to strengthen the

capability of Governments and international institutions to collect and manage

information and environmental data, in order to facilitate the integrated assessment

and management of water resources",

5. The requirements for full, open and prompt exchange of hydrological data and

products in support of various international conventions, such as the Convention on

Biological Diversity, the United Nations Framework Convention on Climate Change,

and the Convention to Combat Desertification,

6. The requirement for the global exchange of hydrological information in support of

scientific investigations of world importance such as those on global change and the

global hydrological cycle, and as a contribution to relevant programmes and projects of

WMO, other United Nations agencies, ICSU and other organizations of equivalent

status,

7. The opportunities for more efficient management of water resources and the need for

cooperation in mitigating water-related hazards in transboundary river basins and their

water bodies which depend on the international exchange of hydrological data and

information,

8. The increasing recognition through scientific and technical endeavours, such as

GEWEX, of the importance of hydrological data and products in improving the

understanding of meteorological processes and subsequently the accuracy of

meteorological products,

RECOGNIZING : 1. The responsibility of Members and their NHSs to provide for the security and wellbeing

of the people of their countries, through mitigation of water-related hazards and

sustainable management of water resources,

2. The potential benefits of enhanced exchange of hydrological data and information

within shared river basins and aquifers, based on agreements between the Members

concerned,

3. The continuing need for strengthening the capabilities of NHSs, particularly in

developing countries,

4. The right of Governments to choose the manner by which, and the extent to which,

they make hydrological data and products available domestically and internationally,

5. The right of Governments also to choose the extent to which they make available

internationally data which are vital to national defense and security. Nevertheless,

Members shall cooperate in good faith with other Members with a view to providing as

much data as possible under the circumstances,

6. The requirement by some Members that their NHSs earn revenue from users, and/or

adopt commercial practices in managing their businesses,

7. The long-established provision of some hydrological products and services on a

commercial basis and in a competitive environment, and the impacts, both positive and

negative, associated with such arrangements,

ADOPTS a stand of committing to broadening and enhancing, whenever possible, the free

and unrestricted international exchange of hydrological data and products, in consonance

with the requirements for WMO’s scientific and technical programmes;

FURTHER ADOPTS the following practice on the international exchange of hydrological

information:

1. Members shall provide on a free and unrestricted basis those hydrological data and

products which are necessary for the provision of services in support of the protection

of life and property and for the well-being of all peoples;

2. Members should also provide additional hydrological data and products, where

available, which are required to sustain programmes and projects of WMO, other

United Nations agencies, ICSU and other organizations of equivalent status, related to

operational hydrology and water resources research at the global, regional and

national levels and, furthermore, to assist other Members in the provision of

hydrological services in their countries;

3. Members should provide to the research and education communities, for their

noncommercial

activities, free and unrestricted access to all hydrological data and

products exchanged under the auspices of WMO;

4. Respecting (2) and (3) above, Members may place conditions on the re-export, for

commercial purposes, of these hydrological data and products, outside the receiving

country or group of countries forming a single economic group;

5. Members should make known to all Members, through the WMO Secretariat, those

hydrological data and products which have such conditions as in (4) above;

6. Members should make their best efforts to ensure that the conditions placed by the

originator on the additional hydrological data and products are made known to initial

and subsequent recipients;

7. Members shall ensure that the exchange of hydrological data and products under this

resolution is consistent with the application of Resolution 40 (Cg-XII) – WMO policy

and practice for the exchange of meteorological and related data and products

including guidelines on relationships in commercial meteorological activities;

URGE Members, in respect of the operational and scientific use of hydrological data and

products, to:

1. Make their best efforts to implement the practice on the international exchange of

hydrological data and products, as described in FURTHER ADOPTS (1) to (7);

2. Assist other Members, to the extent possible, and as agreed upon, in developing their

capacity to implement the practice described in FURTHER ADOPTS (1) to (7);

REQUESTS the Executive Council to:

1. Invite the Commission for Hydrology to provide advice and assistance on technical

aspects of the implementation of the practice on the international exchange of

hydrological data and products;

2. Keep the implementation of this resolution under review and report to Fourteenth

Congress;

DECIDE to review the implementation of this resolution at Fourteenth Congress.

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