Information Pack

June 2009

Full colour brochure downloadable at www.ucd.ie/casl

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TABLE OF CONTENTS Welcome 3

1. General Information 4

The CASL Environment Research Clusters Groups Based in CASL 5

Facilities & Membership Profile 7 Facilities Summary 8 Organisational Structure 8 2. CASL Personnel Information 9 3. Facilities & Maintenance 10

4. Computing & IT Support 11

Wireless Internet Access 11 Applying for a UCD Network Account 11 Accessing the UCD Wired Network 12 Printer Setup 12 CASL Mailing Lists 12

5. Administrative Services 13 Telephones Fax Post Photocopying Facilities Room Bookings Audio Video Conferencing Equipment Catering Smoking Recycle Facilities

6. Registration & Access 14

Access Out of Hours Access Visitors Communications CASL TV/Twitter

7. Personnel Information 15

Bank Account Set Up Health Insurance

8. CASL Safety 16 Visitor Policy Safety Regulations Emergency & First Aid Information 17 Alarms 17 Fire Safety Notice 18 First Aid 18

9. UCD ADMINISTRATIVE SERVICES & ON-CAMPUS SERVICES 19

Section 1: UCD Administrative Services for Staff & Students 19 Support Services from UCD Home School 19

UCD HR 20 UCD Bursars Office 20 UCD Student Desk 20

Section 2: On-Campus Services 20 Accommodation Audio-Visual Services

Banks Creche 21

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Credit Union Food & Drink Health Services & Pharmacy Library Photocopying Services Post Office Shops Sports & Social 22 Worship on Campus

10. Useful Contact Information 22 Social Welfare Revenue/Tax Office Dublin Tourism 23 Travel & Transport

11. Appendices

a. Appendix I Clusters 24 b. Appendix II CASL Registration Form 27 c. Appendix III Staff ID Card Application Form 28 d. Appendix IV Unrestricted Telephone Line Form 29 e. Appendix V CASL Visitor Form 30 f. Appendix VI UCD Expense Forms g. Appendix VII UCD CASL Building Plans h. Appendix VIII Campus Map

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Welcome to CASL! I am delighted to be able to take this opportunity to welcome you to UCD CASL.

The start of any new period of employment is always an exciting time. This induction pack has been

designed to guide you through your first few days at UCD CASL and you can find further information on

individual sections of this booklet using the contact details and web links provided.

I hope you enjoy your time here, that your research is successful and that you make full use of the

interdisciplinary collaborative environment. Please do not hesitate to contact either me, or the CASL

Management & Administrative team, if you need any assistance.

I look forward to working with you in the future.

__________________

Dr. Scott Rickard

Director

UCD CASL

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General Information The CASL creates an environment to nurture the interaction between different disciplines underpinned by a need for the tools of computation. Specifically the Institute has three key goals:

1) to understand large-scale systems 2) to build trust in communications 3) to discover knowledge in data

To understand large-scale systems Systems, from atomic to astrophysical, seismic to stellar, physical to financial, biological to climate, all have similar underlying structure from a computational perspective. The CASL brings together computational scientists from the disciplines of Biological and Medical Science, Geophysical Science, Mathematical Physics and Computer Science & Engineering to link questions and solutions across disciplinary boundaries and lead to innovative approaches for the understanding and exploitation of systems, specifically focusing on those most relevant to Ireland today: financial, biological and climate. To build trust in communications Communication cannot occur without trust. Communication must be reliable, secure and verifiable. The CASL brings together communications researchers from Mathematics, Electronic Engineering and Computer Science with expertise in Finite Field Theory, Coding, Cryptography, Networks and FPGA Design, to develop, design and build end-to-end communication systems which are robust and private. To discover knowledge in data Our ability to generate data is vastly out pacing our ability to analyze it. New techniques in biology and sensing and simulation allow us to generate massive treasure troves of information (for example, protein sequences or the world wide web), but the useful knowledge in the data is often buried. The key issue is scale, and traditional techniques, which do not scale gracefully, fail to extract the useful knowledge from the data heap. Techniques are needed to access, search and analyze these new data streams and the CASL brings together a unique mix of expertise in areas from data visualization to sparse analysis to sift through the data. The focus for CASL in this data theme is biological, financial and sensing data. Research Clusters Underpinning these research themes are Research Clusters which are highly multidisciplinary, with several PI’s and serve as a means of grouping researchers with common interests and research needs. More detail on these clusters can be found in Appendix I.

Cluster Title Cluster Leader Symbol Computational Finance Professor Anthony Brabazon Extreme Events and Computational Modelling Professor Adrian Ottewill

Computational Biomedicine and Bioinformatics Professor Denis Shields Natural Computing Dr Michael O Neill

Mathematics of communications and trust Professor Gary McGuire Graphs and Networks Professor Padraig Cunningham

Sensing Systems and Localisation Dr Chris Bleakley All CASL members, new and existing, are encouraged to become part of clusters as a way of fostering multidisciplinary research.

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Groups based in CASL

The Claude Shannon Institute - This institute is a new and exciting development in Ireland for research in Mathematics of Communications. The Claude Shannon Institute’s mission is to support research in broad areas of Mathematics of Communications. http://www.shannoninstitute.ie/

TRIL - The TRIL Centre is a coordinated collection of research projects addressing the physical, cognitive and social consequences of ageing all informed by ethnographic research and supported by a shared pool of knowledge and engineering resources. http://www.trilcentre.org/

IRU–Innovation Research unit – The IRU provides an excellent interdisciplinary research environment for investigating the governance of complex innovation systems on the international, national, regional and sectoral level. http://casl.ucd.ie/iru/

NCRA - Natural Computing is the study of computational systems inspired by Nature, including Physical, Social and Biological Systems. As well as developing computational models and problem solving tools, UCD's NCRA has a strong tradition of applying these tools to a broad range of problem domains ranging from Finance, Computer Science, Design, and Architecture to Music Composition, Sound Synthesis, Bioinformatics and Engineering. http://ncra.ucd.ie/Site/About.html

Clique is a Science Foundation Ireland (SFI) funded Strategic Research Cluster focused on graph and network analysis and visualisation. Our industry partners, in this joint initiative are IBM, Idiro Technologies and Norkom Technologies. Our academic partners are UCD and DERI in Galway along with collaborating academics around the world. www.cliquecluster.org

SenseTile - Sensor networks are widely seen as an essential technology for supporting next-generation scientific and engineering challenges, including environmental monitoring, climate change, assisted living, national security and intensive agriculture. Addressing these problems requires two complementary strands of research:

1. to understand the specific physical and/or social phenomena of interest against which to fit data collection and analysis

2. to understand the general scientific and technological principles governing scalable sensor networking in order to maximize the leverage gained from on-going developments.

http://kind.ucd.ie/documents/research/sfi/sensetile.html

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Bioinformatics - Our group focuses on identifying functional regions of proteins and genes that impact on disease risk and therapy. This is focused on functional oligopeptides and polymorphism in disease. The two strands of research are:

- Genetic Polymorphism and Disease

- Towards the druggable interactome

http://bioinformatics.ucd.ie/shields/

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Facilities and Membership profile. The CASL is a research building compromising of 5 floors of office space, located in the Belfield office park beside UCD Campus. It is the entire block 8 of the office park, including the basement parking facilities and visitor parking to the front of the building. There is just over 2500 Square Metres of space and there are just over 200 members. There is a core group of people responsible for the management and administration function of CASL, and the support of PI’s and their research teams. In 2009, it is expected that CASL will have an additional 60 new members with an estimated 25 leaving. The following research facilities are available:

Floor Individual offices

Individual desks

Shared offices Reception

Meeting rooms

Seminar room

Café/Common Room

Recreational zones

Ground 1 34 3 1 1 1 0

1st 7 21 4 2

2nd 6 45 1 2

3rd 5 57 1 2

4th 3 33 1 1 1

Total 22 192 10 1 1 1 1 7 With the membership profile as follows:

School or Entity PhD PI* PostDocs Admin Engineer Manager IT Total

CASL 1 1 1 3 Business 7 3 2 11 Computer Science & Informatics 63 10 12 1 0 101 Electrical, Electronic & Mechanical Engineering 5 1 4 4* 10** 1 26 Geological Sciences 1 1 1 3 Mathematical Science 23 12 12 1 48 Medicine & Medical Science 6 1 2 9 Grand Total 105 28 33 6 10 3 1 201

All CASL members and their respective information, including location can be found in the “People” section of the CASL website on http://casl.ucd.ie/newpeople/.

School of Business, 12, 6%

School of Computer Science & Informatics,

87, 47%

School of Electrical, Electronic & Mechanical

Engineering, 26, 14%

School of Mathematical

Science, 48, 26%

School of Medicine & Medical Science, 9,

5%

School of Geological Sciences, 3, 2%

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Facilities summary • Reception area in the front lobby of the building entrance. • Seminar room on the ground floor can seat 40 people comfortably and has overhead projection

with both WiFi and internet access. • The Seminar room also doubles as a function room for site visits and reviews. • The Meeting/Board room on the ground floor can seat 20 with conferencing facilities. • The café/common room is run by Rocketfoods and this room is a social area. • The breakout areas on each floor include seating for formal and informal gatherings and

demonstrations. For floor plans and layouts see Appendix VII Organisational Structure

SMT

Prof Nick Quirke

CASL Interim Management Board •Chair – Prof Des Fitzgerald – UCD VP Research

•Prof Nick Quirke – VP and College Principle EMPS •VP of innovation – Prof Mark Keane ?

•CASL Director – Dr Scott Director •Dr Mícheál Ó Searcóid – Head of School Mathematical Sciences

•Dr Joe Carthy – Head of School Computer Science and Informatics •Dr David Fitzpatrick – Head of School Electrical, Electronic and Mechanical Engineering

•Prof Frank Convery – Director of Earth Systems Institute. •Director of Systems Biology Institute (TBD)

•Industrial Representative (TBD)

International Advisory Board

Prof Robert Calder bank

Prof Jack Dongarra Prof Ravi Iyer

Prof John Casti Dr Gary Flake

Executive Management

Institute Management

Research

CASL Executive Committee •CASL Director –Scott Rickard

•Prof Paddy Nixon •Prof Padraig Cunningham

•Prof Chris Bean •Prof Adrian Ottewill •Prof Gary McGuire •Prof Denis Shields

Affiliates Schools, institutes & Groups

Research Clusters

Computational Modelling Computational Biomedicine and Bioinformatics

Computational Finance Graphs and Networks

Sensing systems and localisation Mathematics of Communications and Trust

Natural Computing

Developer Denis Kozlov

IT Cormac Phelan

Institute manager

Barry Hogan

Admin Tara Byrne (Mat Leave)

Internal Advisory Board TBD

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CASL Personnel Information The CASL directorate staff facilitate the day to day running of the Institute. Please find a list of names and contact numbers below.

Dr Scott Rickard - Director • Develop and drive the research agenda of CASL; • Identify and develop areas in which additional

research initiatives are needed. • Target major collaborative grant applications; • Promote technology transfer. • Promote and drive a public relations programmes • Oversee the CASL budget and support staff • Organize and chair CASL Executive meetings • Prepare annual reports and financial statements • Oversee the creation of multi-disciplinary

undergraduate and graduate modules.

716-5324

Mr Barry Hogan - Operations Manager • Operational planning. • Develop and promote Collaborative initiatives. • Communications and outreach of CASL. • Develop Industry links and support commercialization • Financial and Activity reports.

716-5342

Ms Tara Byrne – Coordinator • Administration support to the Director • Facilities and services support for CASL • Office and records management. • Maintain the CASL website • Staff & Student registration & access control

716-5327

Mr Denis Kozlov – Programmer • Assist researchers develop software applications. • Development of collaborative IT Technologies. • Identify & promote existing collaborative technologies. • Assist in prototyping and developing visualization.

716-5362

Mr Cormac Phelan - IT Support • Web-development and CMS maintenance • Handle all Web server issues, hosting, security and

firewall. • Where appropriate, provide support and advice for

CASL researchers in developing technologies. • Desktop support and staff account registration • Liaise with designated Support Manager in IT Services

716-5362

Receptionist • Receptionist Duties • Greeting staff & visitors, • Accepting deliveries. • Booking Meetings. • Support for event planning such as site visits and reviews

716-5300

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Facilities and Maintenance • Access control system

• Keys

• Telephones & fax machines

• Office furniture

• Heating, Electrics & lighting

• Cleaning

• General fabric of building

Contact CASL Coordinator (E: casl@ucd.ie or T: ext.5327) in relation to problems with any of the above. New staff members will require assistance in many of the above when commencing work in the Institute particularly with regard to keys, telephones, faxes and office furniture.

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Computing & IT Support Introduction UCD CASL has dedicated IT support with assistance for services such as:

• Internet Access • Network storage • Mail services • Anti-virus protection software • Internet access • Specialist network applications

These services are maintained by UCD IT Services. For IT Assistance - Contact: UCD IT Services helpdesk: ext 2700 CASL Tech Support: casltech@ucd.ie Useful Links UCD IT Services website (http://www.ucd.ie/itservices ) UCD Telephone Services website (http://www.ucd.ie/building/code/telephones/ )

1. Wireless Internet Access To access the internet through the UCD wireless network (WAVELAN) web browser settings must be set to automatically detect proxy settings. The following steps describe how to do this for both Internet Explorer and Firefox. Internet Explorer

• Go to Tools / Internet Options / Connections / LAN Settings • Click option to 'Automatically detect settings' • Click 'OK' twice to return to your browser • If this does not work with your laptop, choose 'Use Automatic configuration script' and enter

http://proxy.ucd.ie/proxy.pac Firefox

• Go to Tools / Options / General or / Tools / General / Network or /Tools/Options/Advanced (Depending on the version of Firefox).

• Go to Connections /Connection settings • Click option to 'Auto-detect proxy settings for this network' • Click 'OK' twice to return to your browser • If this does not work with your laptop, choose 'Use Automatic proxy configuration URL' and enter

http://proxy.ucd.ie/proxy.pac

2. Applying for a UCD Network Account

To access services such as UCD e-mail, users need to apply for a UCD network account. This can be done online at the following address:

http://www.ucd.ie/itservices/accountrequest

You will need your UCD personnel number (contact your relevant UCD School - see pg. 19 or the UCD Student Desk see pg. 20 ) to obtain an account. If you have not yet received your Personnel Number you may still apply for an account using P followed by all zeros in the personnel number field of the form. This will allow you to receive a temporary account. You must contact IT Services on extn 2360 with your full personnel number when you receive it or your account will be deactivated within two weeks. You can collect the details of your UCD network and mail account and password from UCD IT services reception (see: http://www.ucd.ie/itservices/contactus/ ) the next working day. Your network account will be of the form [.jbloggs.sci.bf.ucd].

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3. UCD Connect Mail System To use the UCD Connect mail system (login from homepage of http://www.ucd.ie), use first section of the id and the password as follows:

Username: jbloggs Password: xyxyxy Email may be directly access via http://imap.ucd.ie If you wish to use an email client, such as Microsoft Outlook, you must configure the following settings in your email client:

Incoming mail server: imap.ucd.ie Outgoing mail server: mail.ucd.ie

4. Registering the PC’s Network Card

In order to gain access to the UCD wired network, users must first register their PC/laptop network card with UCD IT Services. Prior to registration, users can only access the UCD website. Sites external to UCD are not available at this point. Your network card can be registered on-line at the following address:

http://netreg.ucd.ie

5. Printer Setup

All printing in CASL is setup using iPrint software.

1. Go to http://print.ucd.ie

2. Follow the instructions for downloading and installing the iprint software (“Install iPrint client on Windows 2000/XP workstation”).

3. To connect to a particular printer navigate to that printers location and click install (CASL: UCD

Computer Science and Informatics Centre/CASL01).

4. Follow the onscreen instructions. A reboot may be required for the changes to take effect.

6. CASL Mailing Lists

To add your email address to the CASL mailing lists email – casltech@ucd.ie with your name and position eg. PI, Post Doc, PhD or Admin.

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Administrative Services

Telephones The main number for UCD CASL is 716-5300. Telephones for CASL researchers are shared between workstations. They are initially set up for internal calls (within UCD) only. Any external calls can be made through the UCD operator by dialling ‘0’. The main switchboard hours are 9am – 1pm and 2pm – 5.30pm. Local, national and international calls will be billed directly to your supervisor or department. Alternatively, if you require local, national or international access for research purposes, UCD Telephone Services (T: ext. 1800; E: telephone.services@ucd.ie) will have your phone line unrestricted provided your supervisor fills out and signs an ‘Unrestricted Line Request’ Form – an example of which can be found in the Appendices. In case of emergency, dial Unicare on 7999. This number can be dialled from any telephone in the building, 24 hours a day.

Faxes The general UCD CASL fax number is 716-5396. This machine is located on the first floor beside the Claude Shannon Institute and can be used to send and receive faxes. Post Incoming post to the building is sorted and distributed from the Front Desk area. There is a pigeonhole system that is sorted by office and cubes, where you will be able to find your incoming mail. At the pigeonhole area, there is a blue post box for outgoing internal and external mail. The post is collected twice daily, morning and afternoon, at approximately 10am and 2pm.

Photocopying Facilities Photocopying facilities are provided by Copi-Print on the ground floor at the Reception area. There is also a photocopier on the First Floor beside the Claude Shannon Institute which is for CASL Admin Staff. Room Bookings The CASL Seminar Room and Meeting Room located on the ground floor are available to CASL Staff and Researchers. To request a room booking please email: casl@ucd.ie.

CASL Seminar Room: Lecture style set up with capacity for 40 people. CASL Meeting Room: Meeting space for up to 20 people. CASL Breakout Areas: Located on the 1st, 2nd, 3rd & 4th Floors suitable for small group meetings (4

persons). CASL Common Room: Café with casual coffee table meeting area. This room can be reserved for Site

Visits and Functions. Open Plan Meeting Areas: Located on the 1st, 2nd and 3rd Floor suitable for group meetings and

presentations. Audio Video Conferencing Equipment This has been installed in the CASL Seminar Room. It is available for anyone in CASL and UCD who wishes to use Audio and Video conferencing as a routine aspect of their collaborations. User guides and recorded user sessions are available. For more info contact: casltech@ucd.ie .

Catering Rocketfoods (ext. 5308; www.rocketfoods.ie ) is the main caterer for UCD CASL. Located in the fourth floor Common Room, it can provide in- house catering for the Institute. External catering services that will deliver to the Institute include Berman & Wallace (01 2196252), Insomnia and O’Briens. Smoking Smoking is not permitted anywhere within the CASL.

Recycle Facilities Paper & Card: There are several paper recycling bins located on each floor of CASL.

Computer cartridges can be recycled in the box provided in the post cubbie area and also on the 3rd Floor.

Batteries can be recycled in the labelled box beside the photocopier on the 1st Floor.

Drinks cans can be recycled in the bin provided at the entrance to the office park.

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REGISTRATION & ACCESS

Access Access to UCD CASL is by swipe card only. Cards are available to all authorised staff and postgraduate students from the CASL Coordinator. To obtain a swipe card, the appropriate registration form must to be filled out and signed. An example of this form and conditions of use can be found in Appendix II. Access will only be granted once this form has been fully completed. At the end of your contract period, your access card should be returned to the Coordinator. Access within the building is restricted at all times. This means that during normal opening hours (8.30am – 5pm) you will not require a swipe card to gain access through the main entrance but you will need it to gain access to all other restricted areas of CASL. With a swipe card, access to the CASL building is available 24 hours a day, 7 days a week. Access may also be gained via the underground car park (entrances at UB and LB). Out-of-Hours Access 24-hour access, Monday - Sunday with Swipe Card

Arrangements are in place to facilitate out of hours access for research activity in UCD CASL. There is an access control system in place for out-of-hours access. The purpose of this is to ensure the safety and security of individuals working in the building outside normal working hours. Outside normal hours, authorised staff and researchers may enter the building using their swipe card. Researchers requiring 24hr access have a particular responsibility to ensure their own safety and that of others.

Visitors Neither identification nor access cards are issued for visitors. All visitors to the Institute should contact their receiving party and must be escorted from the main reception. Engineers/service staff may be issued with a temporary access card if required.

Communications All CASL researchers must activate their UCD email address and use this address for all work messaging. Each researcher will be placed on an email distribution list according to their status. If you do not receive email confirmation that your email address has been placed on the appropriate list, please contact casltech@ucd.ie. Information relevant to CASL researchers including seminar announcements is currently communicated through a number of channels.

Notice boards –There are notice boards located on each floor. Please post relevant notices appropriately. Plasma screens – relevant notices such as news and events or seminar announcements can be placed on

the plasma screens in the following areas - reception, 1st, 2nd and 3rd floors and in the Common Room. Contact casltech@ucd.ie for more information.

Twitter - Researchers & staff can use twitter to publish announcements directly to the CASL Plasma Screens

Internet – the CASL website address is www.ucd.ie/casl. It contains information on research, investigator and team profiles, news and events.

Intranet – Accessed through the UCD CASL Website includes CASL Forum. CASL E-Letter – Contains all the recent news and events and upcoming events such as seminar series and

talks in CASL. CASL TV/Twitter CASL TV refers to the large plasma screens on each floor that are used to communicate CASL events and news to all CASL members. CASL members can advertise events, make announcements and promote CASL related news. Content can be added to CASL TV by the following method:

• Set up a Twitter account if you don’t already have one (go to: http://twitter.com) • E-mail casl@ucd.ie with your account name and request to be added to CASL Twitter User list • Once you have been added, you can “tweet” by adding #d:ucd:casl at the end of any updates.

These will feature on the CASL TV screens. Alternatively, contact casltech@ucd.ie to advertise on the Plasma screens.

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PERSONNEL INFORMATION Bank accounts To set up a bank account, you will need the following information: Non-resident (outside Ireland) Resident 1. Driver’s license or passport 1. Driver’s license or passport 2. Evidence of your Irish address i.e. recent utility bill or a letter from your landlord or a letter from UCD Personnel (contact Paul Fitzgerald)

2. Evidence of your Irish address i.e. utility bill

3. Letter from the International Office at UCD (for any student not a resident of the Republic of Ireland) International Office Room 130, Michael Tierney Building University College Dublin Belfield, Dublin 4 T: +353 1 716 1701 F: +353 1 716 1165

Please contact one of these banks to obtain information on your local branch Allied Irish Bank AIB Group Headquarters Bankcentre, Ballsbridge, Dublin 4, Ireland. T: +353 1 660 0311 W: www.aib.ie

Bank of Ireland Group Head Office Lower Baggot Street Dublin 2 T: +353 1 661 5933 F: +353 1 661 5671 W: www.boi.ie

AIB Bank has a full branch situated in the centre of the Belfield campus with six Banklink ATMs conveniently located on campus. You are welcome to visit the branch. T: +353 1 269 4499 or ext 2876 / 2877 (internal UCD access)

Bank of Ireland has a student store in the Cranford Centre (across the flyover from the Stillorgan Road exit) and also a full branch situated as part of the Doyle Montrose hotel complex. T: +353 1 269 6677

Health Insurance Medical costs are quite expensive in Ireland and waiting lists for public health treatment are often long. There are various private health insurance schemes available that will help pay for hospital charges, medication and treatments and to ensure that you get treatment more quickly. Companies operating in Ireland are: Bupa (www.bupa.ie), Voluntary Health Insurance (www.vhi.ie) and Vivas (www.vivashealth.ie). All offer a group discount if insurance is taken out online and UCD Personnel also offers a 10% discount on these schemes. Contact http://www.ucd.ie/international for more help.

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CASL SAFETY Visitor Policy UCD CASL is the working environment for more than 200 people, the majority involved in active research projects. The Institute is also home to a range of administrative, technical and support staff. Contracting, catering and cleaning staff also have access to the building. The Institute’s normal working day is 9.00am to 5.00pm, Monday to Friday. However, the nature of research projects is such that people may be present in the building at any time of the day or night.

This complex work environment places particular duties and responsibilities on occupiers who will have people visiting them from time to time as part of their professional activity. It is your responsibility to bring the following guidelines to the attention of anyone visiting you at the Institute.

• The reception desk is open from 9.00am to 5.00 pm, Monday to Friday. All visitors must report to the receptionist

who will in turn notify you by phone of the arrival of your visitor. UCD CASL personnel should then meet any

visitor at reception and accompany them for the duration of the visit.

• Access cards will not normally be issued to short-stay visitors. However, if in the case of someone requiring an

access card, a temporary visitor access card may be issued by Reception.

• Longer term visitors to CASL (eg. Interns) may be issued a swipe card providing a visitor form is completed and

signed by their supervisor. An example of this form may be found in the Appendices section.

• Visitors should not be present in the Institute outside of normal business hours.

Safety Regulations Everyone should observe safety precautions and rules. The prevention of accidents in offices, libraries, laboratories, stores, workshops, kitchens and other places of work is the duty of every individual using or entering them. Ensuring the safety of others at work is just as important as the avoidance of personal injury. Safety precautions exist to prevent accidents, reduce injury and minimise any damage done if such accidents occur. Under current safety legislation, particularly the Safety, Health and Welfare at Work Act 1989 (www.irishstatutebook.ie/ZZA7Y1989.html), UCD is required to ensure, as far as is reasonably practicable, the health and safety of all employees and students while at work and all visitors to the premises. UCD welcomes the safety provisions under the Safety, Health and Welfare at Work Act 1989, and would emphasise that the Governing Authority have approved this document. UCD has introduced local departmental safety statements in conjunction with the UCD Parent Safety Statement 1998 (www.ucd.ie/safety/code/statementindex.htm), which provides details of the specific hazards and control measures in place locally.

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Emergency & First Aid Information It is essential for all staff to be aware of the arrangements in place in time of emergency. Emergencies include fires and fire alarms, gas alarms, intruder alarms and any accidents, medical emergencies or essential plant failure.

Should you encounter any of the above or feel you require emergency assistance, telephone UNICARE Campus Safety and Security on 7167999 or dial 7999 from any internal phone. This emergency number is staffed on a 24hrs basis, 7 days a week. They also offer an escort service should you wish to be accompanied as you walk through UCD campus at night. Below is a list of emergency telephone numbers. However, it is recommended that your first point of contact should be the UNICARE Emergency Line 7999.

Emergency Numbers Telephone Location Garda Station 6669200 Donnybrook St Vincent’s University Hospital 2694533 Elm Park, Dublin 4 Student Medical Centre Ext 3133 UCD Student Centre

Alarms How to Recognise Alarms

• Fire alarm – loud, continuous siren heard throughout the building • Intruder alarm – localised, beep type sound where door has been breached and loud alarm outside building

Response to Alarms While UCD security personnel receive immediate notification of such alarms, it is still important to call the UNICARE Emergency Line 7999 to ensure they are aware that people are in the building and to provide them with valuable information e.g. the need to call fire brigade / ambulance service. Fire Alarms If a fire is detected in the building, the fire alarm will activate. During normal working hours, there is a fire safety management plan in place to deal with:

• False alarms

• Fires

• Building evacuation.

CASL Fire Marshall

Mr. Barry Hogan CASL Operations Manager 716-5342

Dr. Joseph Kiniry Lecturer 716-5358

Viliam Holub Researcher 716-5349

Paul O'Grady Researcher 716-5331

Erik Hemberg Researcher 716-5380

Matt DiFranco Researcher 716-5333

Conor Sweeney Researcher 716-5315

Zoran Skrba Researcher 716-5306

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CASL Block 8 FIRE SAFETY NOTICE

IF YOU HEAR THE FIRE ALARM

1. Do not panic, but prepare to leave the building. 2. If the alarm sounds for more than two minutes begin a building evacuation. 3. If the alarm is silenced within two minutes do not evacuate but remain

alert. The silencing of the fire alarm does not mean the emergency is over but that Services staff are investigating the cause of the alarm activation.

4. If the alarm sounds again following its initial silencing or if it has been sounding for more than two minutes leave the building immediately in an orderly fashion using the nearest exit.

5. Classes in session must be dismissed and students directed to leave. 6. Do not use the lifts. 7. Do not go back to your working area for any reason. 8. Proceed to the nearest emergency assembly area to your point of

departure from the building. The assembly areas for CASL are in front of the CASL entrance – Fire Assembly Point 2

9. Report any knowledge you may have of missing or injured persons to a Fire Marshal / Services Personnel. 10. Return to the building only after the Chief Fire Marshal / Services

Personnel has given the all clear signal. IF YOU OBSERVE A FIRE 1. Activate the fire alarm by breaking one off the red wall mounted break

glass units located throughout the building. 2. If it is safe to do so and you have been trained to do so the fire may be

tackled using a suitable fire extinguisher, but only if this does not place any person at risk of injury.

3. If you decide to fight a fire ensure that you have a safe and clear means of escape from the fire at all times.

4. In the event that you cannot fight the fire or the fire begins to get out of control evacuate the area immediately.

First Aid

First aid boxes are located in the lift lobby areas on the following floors: 1. Ground Floor 2. First Floor 3. Third Floor 4. Fourth Floor

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UCD ADMINISTRATIVE SERVICES & ON-CAMPUS SERVICES SECTION 1: UCD ADMINISTRATIVE SERVICES FOR STAFF & STUDENTS HOME SCHOOL SUPPORT & CONTACT INFORMATION Home schools provide support regarding the following: - Ordering stationery & office supplies - Administrative services regarding contracts, grants, funding etc. UCD School of Computer Science & Informatics Research Assistant – Mr. Dan Hartnett T: 716 5359 E: dan.hartnett@ucd.ie UCD School of Electrical, Electronic & Mechanical Engineering School Office/Administrator – Ms. Agnieszka Wisniewska T: 716 1757 E: Agnieszka.Wisniewska@ucd.ie UCD School of Mathematical Sciences School Office/Administrator – Ms. Rhona Preston T: 716 2452 E: rhona.preston@ucd.ie

UCD School of Geological Sciences Research Administrator – Dr. Aoife Braiden T: 716 2079 E: geophysics@ucd.ie UCD School of Medicine & Medical Sciences / Health Sciences Programme Office Manager – Ms. Yvonne Barry T: 716 6738 E: Yvonne.Barry@ucd.ie UCD Michael Smurfit Graduate School of Business Academic Manager Centre for Doc Res – Ms. Jane O’Mara T: 716 8064 E: jane.omara@ucd.ie

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UCD HR (http://www.ucd.ie/hr/ ) • Contract Information • Employee Set Up Issues incl. Salaries • Income Protection Plan • Life Assurance Plan • Leave Arrangements • Pensions and Benefits • Travel Pass Scheme

UCD BURSAR’S OFFICE (http://www.ucd.ie/bursar/ )

• Travel Expense Claims (see Expense Claim forms in Appendices; Forms can be downloaded here: http://www.ucd.ie/bursar/forms.html#expenses )

• Invoice Processing

UCD STUDENT DESK (http://www.ucd.ie/registry/adminservices/studentdesk/ ) • Registration • Fees & Grants • Official Documents • Submission of Thesis • Module & Programme Information

SECTION 2: ON-CAMPUS SERVICES Accommodation UCD Residences provide rooms on the Belfield and Blackrock Campus for more than 2500 students in residence, individual, hall style rooms and three, four, five and six bedroom self-catering apartments, the newest of which was built in 2006. Further details can be found at http://www.ucd.ie/residences/ . Newspapers such as The Evening Herald and Irish Independent are good sources of accommodation in Dublin. The websites www.daft.ie and www.myhome.ie are also useful.

Audio-Visual Services UCD Media Services help with the design and layout of print material, photography, video streaming and conferencing, web design as well as the hire of audio-visual equipment and general technical advice and assistance. Further details can be found at http://www.ucd.ie/itservices/mediaservices/.

Banks The Campus Bank is Allied Irish Bank (AIB) located on the far side of the UCD Michael Tierney Building. Opening hours are from 10.00am to 4.00pm, Monday to Friday, including lunchtime and until 5.00pm on Thursday (T: 269 4499 or internal extension 2876 / 2877). Nearby banks include: AIB, Clonskeagh Road (beside Clonskeagh Entrance to UCD). Bank of Ireland, Stillorgan Road (next to the Jurys Montrose Hotel) ATM/Bank machines for withdrawal of cash are located at various locations around the campus – at the Student Centre, outside the library building, outside the main restaurant and outside the AIB campus branch. The nearest ATM to CASL is located on the outside wall of Burman and Wallace, around to the right if you are approaching from the CASL building.

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Crèche A crêche on the campus provides nursery facilities (8.30am to 5.30pm) for the pre-school children of staff and students. There is a play school or montessori for older age groups. Places are limited so early application is advisable. Enquiries should be made to the supervisor before the commencement of the session (T: 269 5143). Credit Union Credit Unions offer low interest rates for loans. They are non-profit making financial co-operatives, owned and controlled by their members. Further details can be found at www.ucd.ie/cu. Food and Drink There are numerous places to eat and/or drink on campus. Insomnia at UCD Conway Institute offers a wide range of light meals and drinks; there is a second branch of Insomnia at UCD Quinn School of Business. The UCD Student Centre has a sandwich bar and a cafe. O’Brien’s sandwich bar is located in the Health Sciences complex. Near the main library building is Nine One One and the Arts Café is on the ground floor of the John Henry Newman building (the Arts Block) near the lake. For more substantial meals, the main restaurant is on the right past UCD Michael Tierney (Administration) building. There are bars in the Student Centre (The Forum), and the Student Union Bar. The Forum and Student Union Bar also serve a selection of hot & cold food. Health Services and Pharmacy Belfield Pharmacy is located on the first floor of UCD Student Centre, beside the sandwich bar. Opening Hours: In-term: 9.00am – 5.00pm, Monday – Friday Out-of-term: 9.00am – 1.00pm, Monday – Friday The pharmacy offers a 10% reduction in prescription medicine charges for staff and students. Registered students are entitled to use the Student Health Service located on the first floor of UCD Student Centre. To make an appointment to see a health practitioner, contact the receptionist (T: 716 3133). Opening Hours: In-term: 9.00am – 5.00pm, Monday – Friday Out-of-term: 9.00am – 1.00pm, Monday - Friday Library Library opening hours are from 10am to 10pm. To borrow from the library, you will need to have a student or staff card containing your student or staff number. Fully registered students will have received a card on registration. Staff who are permanent or on a contract greater than three months are entitled to a staff identification card. The Staff ID Card Application Form can be found in the Appendices section of this pack. Further information on the Library and services available can be found at: http://www.ucd.ie/library/.

Photocopying services Photocopying cards may be obtained from the main Copi-Print desk, located in Sections J-K on the ground floor of the Arts Block. These cards may be used in any of the photocopiers on campus by entering your assigned pin number into the machine. Cards can be topped up at Copi-Print centres located around the campus or at the main desk. For further information, contact Copi-Print at http://www.ucd.ie/copi-print/.

Post Office The post office is located on the ground floor of the main library building and a stamp vending machine is situated outside. Opening hours are 9.30am to 1.00pm and 2.15pm to 5.30pm Monday to Friday. Post boxes are located in the post office itself and outside the library building.

Shops Student Union shops are located on the ground floor of the Student Centre, ground floor of the UCD Science building and the ground floor of the library building selling newspapers, sweets, drinks and cards. Bus tickets, UCD clothing and souvenirs, and stationery are available in the library building shop and tickets for concerts are available in the Student Centre shop. There is also a student shop at Belgrove Residences. Bicycle Shop The Belfield bike shop, situated at UCD Belfield House (opposite the athletic track), sells new and second-hand bicycles, cycling accessories and offers a repair service. Bikes are also available for hire. (T: 716 1697). Book Shop The book shop is located on the ground floor of the library building and stocks prescribed text books and reference books. Contact details are: T: 269 1384; E: campus.bookshop@ucd.ie

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Grocery Shop There is a small Centra supermarket at Merville Residences and a Spar supermarket located at the corner of Foster’s Avenue and Roebuck Road.

Sports and Social The environment of UCD provides a vibrant social life to all members of the university. Details of all sports and social activities can be found at http://www.ucd.ie/sportandsocieties.htm. UCD Sports Centre, located near the Clonskeagh gate end of UCD, has a gym with reasonable joining fees, two multi-purpose sports halls suitable for basketball, indoor soccer, volleyball, badminton, aerobics, martial arts etc., five squash courts, a handball/racquetball alley and a climbing wall open to staff and students. There is also a sports injuries clinic also located in this building as well as a bar, sports shop and a barber shop. Contact reception for further details (T: 716 2185/2145). Outdoor facilities include a running track, twenty-two natural grass pitches, synthetic grass pitches, a hockey pitch and tennis courts. Further information can be obtained from the sports centre reception (T: 716 2145/2185 or from www.ucd.ie/sport).

Worship on Campus Catholic, Methodist & Presbyterian and Church of Ireland chaplains can be contacted via the general office. The main chaplains’ office is situated at G005 in UCD Arts building. You can make an appointment on ext. 8317 or 8204 or simply drop in. The office in UCD Science building is room 122, ext. 2100. Services Available: Catholic – Daily Service Times. Sacrament of reconciliation is on every Monday in term time. The church is located at the Clonskeagh end of the central walkway, almost opposite UCD Student Centre. Church of Ireland – Communion service every Thursday in term time. Methodist – There are morning services at Dublin Central Mission, Lower Abbey Street, Dublin 1 and Centenary, Leeson Park, Dublin 6. Muslim – There is a prayer room on the ground floor of UCD Science building. The nearest mosque is located in The Islamic Cultural Centre, 19 Roebuck Road, Clonskeagh, Dublin 14, which is only a short distance from the Clonskeagh entrance to UCD. For further information, contact Islam Ireland (http://www.islamireland.ie).

USEFUL CONTACT INFORMATION Social Welfare Head Office of the Department of Social & Family Affairs is located at: Áras Mhic Dhiarmada, Store Street, Dublin 1 ( T: +353 1 874 8444 E: info@welfare.ie W: www.welfare.ie Your Personal Public Service (PPS) number is your unique reference number for accessing information and benefits from public services such as social welfare, revenue, public healthcare and education. If you do not know your PPS number, you should contact your local office of the Department of Social and Family Affairs. This office will try to trace a number for you or, in the event of your not having a number, will request one on your behalf.

Revenue/Tax Office Revenue's core business is the assessment and collection of taxes and duties. Revenue's mandate derives from obligations imposed by statute, by Government and as a result of Ireland's membership of the European Union. The tax paid on earnings is PAYE (pay as you earn). Details of PAYE tax relief credits and rates can be obtained from www.revenue.ie or by phoning Lo-Call 1890 33 34 24 (Dublin region).

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Dublin Tourism Dublin Tourism Tourism Centre Suffolk Street Dublin 2 Republic of Ireland tel. +353 1 6057700 http://www.visitdublin.com/

TRAVEL & TRANSPORT Buses – UCD and City Centre UCD has good bus connections to the city centre and local areas and is serviced by the following routes: 10, 10A, 11, 11B, 15X, 17, 2, 25X, 27X, 3, 32X, 39B, 39X, 41X, 46A, 46B, 46D, 46N, 46X, 49X, 50X, 58X, 66X, 70X, 77X, 84X. For full details of these services and all services in the Dublin area, please see www.dublinbus.ie. Details of services to/from UCD can be found using ‘University College Dublin’ in the site search. Nitelink buses operate on a restricted basis Monday to Wednesday and more frequently on Thursday, Friday and Saturday nights. Dublin Bus tickets are on sale at the student union shop in the basement of the main library building. See www.dublinbus.ie/images/fares_and_tickets/TaxSaver.pdf for fare details and to purchase tickets on-line. For the UCD Travel Pass Scheme contact UCD HR. Buses – to/from airport Aircoach operate a bus service to Leopardstown/Sandyford/Stillorgan, which passes UCD to and from Dublin Airport. Further details are available at www.aircoach.ie. Tickets are available online or from the driver and can be delivered to your mobile phone. Buses – national routes Bus Éireann provides a nationwide bus service throughout Ireland with most major areas having a regular link to Dublin. The majority of Dublin services terminate in Busáras (Central Bus Station) from where it is a short walk to O'Connell Street for connecting buses to UCD. Bus Éireann operates two free daily shuttle services from Belfield to Busáras. These services depart from Belfield at 16.15 and 16.30 (Mon-Fri) during term and are available for holders of valid Bus Éireann tickets only. In addition to this, several services from the greater Dublin area actually serve Belfield direct. Bus Éireann adult / single tickets are on sale in all UCD Student Union shops. For further information please visit www.buseireann.ie. Aircoach (www.aircoach.ie) also operates routes to and from Belfast, Portlaoise and Cork. By train Two main railway stations; Connolly and Heuston serve Dublin. From Connolly Station, it is a short walk to O'Connell Street from where the numbers 2, 3, 10, 11B can be boarded to UCD. There are frequent connecting services from Heuston Station to the city centre. For further information please visit www.irishrail.ie. By plane Dublin is served by one airport - Dublin International Airport, on the city's north side. There are frequent connecting buses to the city centre including a special shuttle service, which brings passengers directly to Busáras (Central Bus Station, Amiens St.).Aircoach operate a service to Leopardstown/ Sandyford/ Stillorgan, which passes UCD to and from Dublin Airport. Further details available at www.aircoach.ie Taxis are available for hire directly outside the airport terminal building. For further information on Dublin Airport and flights, visit the Dublin Airport Authority website: http://www.dublinairportauthority.com/index.html. By taxi There are usually an adequate number of taxis in operation in the city centre at any given time. It is possible to hail a taxi from the street, but convenient taxi ranks are located outside Wynn's Hotel, Middle Abbey Street and opposite the Bank of Ireland, Dame Street. The fare to UCD is approximately €10/12, depending on traffic and the time of day.

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Appendix 1: Clusters Natural Computing

Cluster Leader - Michael O'Neill - 2nd Floor

Background

Natural computing is the study of computational systems inspired by Nature, including Physical, social and biological systems. As well as developing computational models and problem solving tools, we apply these tools to a broad range of problem domains including Finance, Computer Science, Design, Architecture, Music, Sound Synthesis, Bioinformatics and Engineering.

Members & Collaborations

Michael O'Neil, Anthony Brabazon

Active Internal Collaborators: Sean McGarraghy, Conal O'sullivan, David Edelman, Elizabeth Shotton, Ciaran McNally, Denis Shields, Hamish Carr, Tahar Kechadi.

Active External Collaborators: Niall Griffith (UL), Jacqueline Walker (UL), Bob McKay (Seoul National University), Zuan Hoai Ngyuen (Seoul National University), Martin Hemberg (Harvard Medical School), Ian Dempsey (Pipeline).

There is a strong link between this cluster and Computational Finance, with Computational Finance representing one of our larger application domains.

Computational Finance

Cluster Leader - Anthony Brabazon - 2nd Floor

Background

The financial services sector in Ireland employs in excess of 60,000 people and accounts for approximately 35% of all Irish services exports. Ireland ranks as one of the leading financial services locations worldwide, hosting more than half of the world’s top 20 insurance companies and more than half of the world’s 50 largest banks. Computational finance will play a key role in this sector.

Areas of research interest in the cluster currently include: • Financial engineering • Valuation of derivatives • Trading strategy design • Dealing execution system design

Members and collaborations The cluster has three primary PIs in CASL, Drs. Brabazon, O’Neill and Edelman. These PIs are currently supervising approximately 10 PhD researchers in the domain of computational finance.

In addition to the three core PIs, additional UCD faculty are engaged in research collaborations with the cluster (School of Business and School of Computer Science and Informatics).

Further scope exists to extend the range of research collaborations

Research collaborations with industry partners have commenced and additional collaborations with other partners are currently under development

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Computational Modelling

Cluster Leader - Adrian Ottewill - 4th Floor Background

Focus on creating new solutions to the world’s most intractable problems, including health, molecular modelling, communication, finance and the environment. The intractability is due to the extreme complexity that arises from the multi-scale nature of these problems intricately coupled with the enormity of the scale of the data required and increasingly available to describe such systems.

Two sub-themes under the Computational Modelling research are: 1. Understanding complex multi-scale systems 2. Discovering knowledge in data

Members and collaborations

Adrian Ottewill, Chris Bean, Rodrigo Caballero, Ted Cox, Peter Duffy, Peter Lynch. Adrian Ottewill, Chris Bean, Ted Cox, Peter Duffy and Peter Lynch were members of the PRTLI 3 funded Cosmogrid (Grid-enabled computational Physics of Natural Phenomena) project. Rodrigo Caballero and Peter Lynch have joint projects through the UCD Meteorology and Climate Centre. Chris Bean, Rodrigo Caballero and Peter Lynch are championing the Earth System Science theme in the UCD Earth Institute. Chris Bean and Ted Cox submitted joint research projects. Adrian Ottewill and Tahar Kechadi have co-supervised a PhD student in Data Grid. Adrian Ottewill and Hamish Carr will co-supervise a student in Visualisation techniques in Relativity.

Graphs & Networks

Cluster Leader - Padraig Cunningham - 2nd Floor

Background

This research programme will address four of the core research challenges in network analysis and visualisation. These are:

1. The identification of coherent communities. 2. The identification of nodes that have pivotal roles. 3. The identification of network structure that is remarkable or anomalous and; 4. The question of how to model and analyse information flow.

In particular the research will address datasets that are; massive, multi-attribute and dynamic. These research challenges require diverse expertise and this programme brings together experts on three aspects of network analysis, i.e. experts on visualisation, matrix-decomposition techniques and probabilistic modelling.

Members and collaborations The cluster leader is Pádraig Cunningham. The other participants in the Clique SRC proposal within UCD are Aaron Quigley, Neil Hurley, Denis Shields, Brendan Murphy and Des Higgins. Cunningham, Quigley, and Shields are based in CASL. Conor Hayes from the SFI funded DERI CSET in NUI Galway is also a named PI on the SRC proposal. If the SRC is funded this link with DERI will develop. There are a number of other researchers in CASL (e.g. Scott Rickard) who are engaged in research in the general area of graph and network data analysis. Three companies are involved in the SRC proposal. These are the IBM software group in Dublin, Idiro Technologies a small Irish startup (www.idiro.com) and Norkom a large Irish SME (www.norkom.com).

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Sensing Systems & Localisation

Cluster Leader - Chris Bleakley - 3rd Floor

Background

“Research to produce novel, effective mathematical models, algorithms and large-scale systems for the discovery of knowledge for human benefit by means of sensing the real-world.”

Our view is that achievement of this goal requires collaborative, inter-disciplinary research.

Theory and Methods • Software Engineering for Sensor Systems • Signal Processing for Sensors • Location Systems • Ubiquitous Computing • Data mining • Embedded Systems

Members and Collaborations

Aaron Quigley, Barry Smyth, Chris Bean, Chris Bleakley, Gregory O’Hare Joe Kiniry, Paddy Nixon, Simon Dobson, Scott Rickard.

Sensetile, Clarity, TRIL, NEMBES, BSS, ISSC.

Mathematics of Communication & Trust

Cluster Leader - Gary McGuire - 1st Floor

Background Communication systems are at the heart of everyday life, and mathematics is at the heart of these systems. Research areas include cryptography, security, privacy, trust, voting issues, computer mediated communication, networks, information theory, error-correction/modulation/signal processing, and the underlying areas of mathematics: algebra, number theory, discrete mathematics, algebraic geometry.

Members and collaborations The Director of the Claude Shannon Institute, where most of this research is centred, is Gary McGuire. PIs directly involved are Rod Gow, Nigel Boston, Eimear Byrne, Marcus Greferath, Russell Higgs (School of Mathematical Science), David Edelman (School of Business), Joe Kiniry, Padraig Cunningham, (School of Computer Science), Scott Rickard, Mark Flanagan (School of Electronic Electrical and Mechanical Engineering). In addition we have postdoctoral researchers Vitaly Skachek, Nadya Markin, Omran Ahmadi, Konstantinos Drakakis.

Computational Biomedicine & Bioinformatics

Cluster Leader: Denis Shields - 2nd Floor

Background

Skills are in bioinformatics (evolutionary modelling and structural modelling), cheminformatics (drug searching), systems biology (dynamical systems modelling), genetic algorithms, machine learning.

Applications are in imaging, cell signalling, protein and drug identification and characterisation, motif discovery, functional gene cluster identification.

Members & Collaborations

Denis Shields, Gianluca Pollastri, Padraig Cunningham, Zoltan Neufeld, Ted Cox, Mike O'Neill

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UCD CASL Registration & Access Request Form Card No. Access Type: ESSENTIAL INFORMATION (all fields marked * must be filled in) *Forename: __________________ *Surname:_____________________ *Title:_______ *Supervisor:/PI: ___________________________ *Team:__________________________ *UCD Email Address: ______________________ *Start Date:___________________________ End Date (if known):______________________ *Contact Telephone Nos.: Home:__________________ Mobile:____________________ *Role: Research Staff: Investigator PDoc PhD M.Sc Research Assistant / Technician Research Administration CASL Core Staff: CASL Administration CASL Technical School Staff: School Technical School Administration Other: Please Specify: ____________________________ *Location: UCD CASL Building Yes No UCD College _____________________________________________ UCD School _____________________________________________ OTHER INFORMATION Personnel No. _____________________ Student No. ____________________________ Office No. ________________________ Workstation No. ________________________ Car Park Card No. (if applicable) ______________________ Car Reg: __________________ Signed: ________________________________ Signed: _______________________________ PI/Supervisor Date: __________________________________ Office Use Only: Name Plate Complete: Added to CASL Mailing Lists: Database Entry: Access System:

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UNIVERSITY COLLEGE DUBLIN

Staff Identification Card

Application Form

Staff employed in UCD, who meet the requirements outlined below, are entitled to a Staff Identification card.

Permanent members of staff. Temporary members of staff with a contract greater than three months. Approved Visiting Academics

Staff must complete the form below and produce it together with a copy of their contract to the Services Section, Tierney Building. Staff ID cards will only be issued only between 3 and 4p.m. each day Monday - Friday.

Name of Employee:

Personnel No: School/Unit: Length of Contract:

Date Started:

Signed: Date: Employee

Signed: Date:

Head of School/Unit

Print Name:

To be completed on receipt of card. Date card Issued:

Signed: Date: Employee

Signed: Date: Services

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REQUEST FOR CHANGE IN TELEPHONE LINE ACCESS LEVEL

Use Block Capitals Only 1. Extension number

2. Office Number:

3. First name:

4. Last Name:

5. Personnel No:

6. Email address:

7. Department:

8. Visiting/Contract staff – Official finish date:

9. Level of Access required (please tick relevant box):

Local Mobiles

National (32 counties)

UK

International Restricted 10. Date required:

From: To:

11. Today's Date:

12. Signed:

Please note: This access may be withdrawn at any time at the discretion of the Head of Department

Authorisation by Head of Department: I, ________________________, hereby authorise that the above telephone extension can opened to access the call levels stated on this form. I confirm that payment for these calls can be charged to the ____________________ Department and to charge code _____________. Signed: ________________________ Date: __________________________ Please complete and return to Telephone Services, LG05, Belfield House, UCD, Belfield, Dublin 4.

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UCD CASL

Visitor Form

Surname: ________________ Forename: _______________

Nationality: ______________ Date of Birth:___/____/____

Telephone: _______________ Email: __________________

Sex: M / F

Permanent Address: _______________________________

________________________________________________

________________________________________________

Home Institution: _________________________________

Start Date: ____/____/____ End Date: ____/____/_____

Length of Stay: ___________________________________

Project: _________________________________________

PI / Supervisor: __________________________________

Emergency Contact Information

Next of Kin: ______________ Telephone: ______________

Address: ________________________________________

________________________________________________

Relationship: _____________________________________

________________________________________________

PI Signature: _____________________________________

OFFICE USE ONLY

Swipe Card No.:___________ Visitor No: _______________

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