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Vetting Category 14

Document Checklist for CandidatesPlease make sure that you bring all of the required information (originals AND photocopies where stated).

1 To prove your IDENTITY – please bring the original and a photocopy of ONE document which clearly displays your photograph from below;

Please use this column to tick which document you photocopy and bring to your interview.

British Nationals – signed passport (current or expired) or a British photo card driving licence (with counterpart if issued by DVA). Provisional or full.EEA Nationals – a full signed EEA passport or national identity card (current or expired)Non British or EEA Nationals – current passport together with an original Home Office document stating your right to be in the UK and right to work.Non EEA citizens awarded refugee status – a Biometric Residence Permit If you do not have one of the above documents then a signed

passport photograph of yourself is required, this must be endorsed on the back with the name, signature and job title of a person of standing in the community (Justice of the Peace, Practicing Medical Practitioner, Officer of the Armed Forces, Teacher or University Lecturer, Lawyer - Employed Solicitor, Practicing Barrister or Sitting Judge, Senior Civil servant, Police Officer or Royal Mail Manager) who can confirm your identity. You will also be asked to supply the address and telephone details of this person. A photocopy is not required.

Example - Proof of IdentityFor British Nationals, a passport displaying your photograph is considered proof of your identity. Please photocopy the personal details page making sure that the full reference number is visible on the copy.

For EEA Nationals, a Biometric Residence Permit displaying your photograph is considered proof of your identity. Please copy both front

Title: Cat 14 Information Checklist for Candidates

Version 4.9 Issued: 1/3/2012 Review date: 31/12/2018

Owner: PFW & Logistics STL

Vetting Category 14

and back of the card and make sure that the copies are clear and complete.

2 To prove that you have the RIGHT TO WORK IN THE UK – please bring the original and a photocopy of ONE document from below. For passports, please copy all the pages that refer to your right to work and personal details. For further information please visit the Home Office website: www.ukba.homeoffice.gov.uk/workingintheuk/


UK passport - showing you are a British Citizen or a Citizen of the UK and Colonies having the right of abode in the UKPassport, or Identity Card issued by a State within the European Economic Area (EEA)* or Switzerland Blue UK residence permit issued by the Home Office certifying the holder has permanent residenceA passport or other Right to Work document issued by the Home Office to show that: You can live in the UK as the family member of a national

of a state that is part of the EEA You are exempt from Immigration control with indefinite

leave to enter/stay in the UK You have current leave to enter/stay in the UK and can

work, provided that you DO NOT require a work permitPLEASE NOTE THIS MUST BE CONTAINED IN YOUR CURRENT VALID PASSPORTA current Biometric Immigration document (Biometric Residence Permit card)Residence permit or registration certificate indicating permanent residence in the UK – issued to EEA nationalsA registration card which has been issued by the Home Office (ARC card)A full Birth/Adoption certificate issued in the UK which MUST detail one of your parents’ names. This must be accompanied with either official proof of national insurance from a Government Agency, for example HM Revenue and Customs (formerly Inland Revenue), the Department for Work and Pensions, Jobcentre Plus, the Training and Employment Agency (Northern Ireland) or the Northern Ireland Social Security Agency OR a document issued by a previous employer (including Royal Mail) for example a P45, P60 or payslip.Your name must appear the same on both your official proof of NI and your birth / adoption certificate, ie. including middle names.




http://www.ukba.homeoffice.gov.uk/workingintheuk/

Vetting Category 14

(The Channel Islands, Isle of Man and Republic Of Ireland are permitted to use the short birth certificate)A certificate of Registration or Naturalisation as a British CitizenAn official letter issued by the Home Office confirming either your ‘Certificate of Application’, OR receipt of your Right to Work Documents as part of your application for an extension to remain in the UK. This must be followed by a positive verification notice from the Employer Checking Service which we will request.Immigration Status Document

* European Economic Area states include; Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Norway, The Netherlands, Poland, Portugal, Romania, Spain, Slovakia, Slovenia, Sweden and the United Kingdom.

Example - Proof of Right to Work in the UK

Passport If you are providing a passport, please photocopy the page with the expiry date. In UK passports, this is the inside page at the back. Please make sure that the full reference number is visible on the copy.

VisaPhotocopy the relevant visas which detail either a set time or indefinite leave to remain in the UK, making sure that the full reference number is visible on the copy. If the visa is expired we must see a relevant Certificate of Application from the Home Office (not your solicitor) stating clearly that you are still eligible to work in this country. The visa must be in your current passport.




Vetting Category 14

ARC If you have an ARC card you need to photocopy both sides, making sure that the copies are clear and complete.

Biometric Residence PermitIf you have a Biometric Residence Permit, please photocopy both sides making sure that the copies are clear and complete..

Birth Certificate – UK citizens only UK citizens may provide a full birth certificate (one that includes at least one of your parents’ names) instead of your passport. You must also provide a photocopy.




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Blue Residence PermitYou may provide a blue UK Residence Permit issued by the Home Office certifying the holder has permanent residence. Please photocopy both sides.

3 To prove your NATIONAL INSURANCE NUMBER - please bring in the original and a photocopy of ONE document from below. The document must not be handwritten.o If you do not have a National Insurance number then you will

need to provide proof that you have applied for one. For further information please contact your local Job Centre Plus.

Please use this column to tick which document you can photocopy and bring to your interview.

National Insurance Number Card An official document issued from a previous employer

(including Royal Mail) A document from H M Revenue and Customs (formally

Inland Revenue) or Jobcentre Plus A document from The Department of Work and

Pensions (DWP) or Employment Service P45/P60/payslip (must not be handwritten)For Northern Ireland candidates only: A document from the Training and Employment

Agency OR the Northern Ireland Social Security Agency

Example - Proof of National Insurance NumberA national insurance number card is acceptable as proof of NI number. Please photocopy the card making sure that the name and whole number are clearly visible on the copy.




Vetting Category 14

4 To prove your CURRENT ADDRESS - please bring in the original and a photocopy of ONE document from below. The document must:o Not be handwritteno Clearly display your current name and addresso Be datedo Contain ID i.e. official letterhead from a recognised

organisation/business/government body etc.o NOT be issued by Royal Mail Group unless it is a P60 or payslip


Utility bill (this includes online e-statements/bills)

Issued (dated) within last 3 months - -/ - - / - - - -

Bank Statement (this can be an e-statement) or letter


HM Revenue and Customs Documentation, Council Tax Bill, Rates Demand book


A house, motor or life insurance certificate or policy.


Driving licence - must be <10 years.

Issued (dated) within last 10 years

- -/ - - / - - - -Other documents may be used providing they have been issued within the last 12 months or have a stated expiry date that has not been reached. The document must also contain identification such as an official letterhead and must not be handwritten. We cannot accept private tenancy agreements between a private landlord and tenant, this includes short hold tenancy agreements).




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Example - Proof of AddressA TV licence is acceptable as Proof of Address if issued within the last 12 months.

Or within the last 10 years for a driving licence

5 Other documents required.

Please tick once complete.

1. Driving roles only. Please bring your driving licence, which must show your CURRENT UK ADDRESS and be within its expiry date.To be able to drive Royal Mail vehicles, you must hold a licence to drive a manually geared vehicle. You will need to provide evidence if the role specifies a C1 or C&E licence. Nb. photocard driving licences issued in Northern Ireland by DVA will need to be supported by a paper counterpart.Driving licences must be registered at a UK address as details will be confirmed online with DVLA at a later date if you are offered a position.If you need to change your address on your driving




Vetting Category 14

licence please see notes below.3. If your name appears differently on ANY of the

documents / forms provided, e.g. through marriage or divorce, you MUST bring documents to evidence the change of name (ie. Marriage Certificate or Deed Poll which is witnessed by a solicitor). Please note this does not apply to your driver’s licence, this document should be updated with your new name.

Example - Driving Roles onlyPlease bring a photocopy of both sides of your driving licence, making sure that the copies are clear and complete.

.

Changing the address on a driving licence online.

You can change your address online on the DVLA website. The page can be accessed at the following address:

https://www.gov.uk/change-address-driving-licence

You will need to: have your driving licence be a resident of Great Britain - there’s a different process in Northern Ireland provide addresses of where you’ve lived for the last 3 years have a valid UK passport or other form of identity have your National Insurance number if known not be disqualified from driving

Your updated licence should arrive within one week if you apply online.

For Non EEA Students ONLY Please bring ORIGINAL documents and photocopies, confirming that you have been accepted for course study.




http://www.nidirect.gov.uk/index/information-and-services/motoring/driver-licensing/need-a-new-or-updated-licence/keeping-your-driving-licence-up-to-date.htm

https://www.gov.uk/change-address-driving-licence

http://www.google.com/url?url=http://gozonews.com/27147/new-format-european-driving-licence-comes-into-force/&rct=j&frm=1&q=&esrc=s&sa=U&ei=h65xVauvIqqU7Qavm4GYBA&ved=0CCoQ9QEwCw&usg=AFQjCNE109Kju8_ahB4uWoJRbYCW7BLZ0Q

Vetting Category 14

Documents provided from this section MUST:

Be ORIGINAL documentation Be issued by the educational institution where you are studying Show the start date and length of the course Clearly indicate the place of study Confirm course term dates and vacation dates (for a minimum

of one year of study)

1. A publicly funded institution of further or higher education

2. An independent fee paying school outside the maintained sector

3. A recognised private education institution which maintains good records of enrolment and attendance

You must also provide an official letter from your University stating clearly your current term dates.University letter stating current term dates.

Please note: University offer letters, invoices for tuition fees and Student Union cards will NOT be accepted.

Students who apply for visas on/after 6 April 2010 who are studying at below university degree level are only able to work for up to 10 hours per week during term time. Students who have applied for visas before the 6th April 2010 are able to work up to 20 hours per week during term time. If the requirements for the role are that you are required to work more than your visa allows then you will not be allowed to progress further in the recruitment process and you will be turned away from the interview on the day.


