catch user manual - webgate.ec.europa.eu

CATCH USER MANUAL

VERSION 2.0

Abstract Welcome to TRACES NT. This manual contains all essential information for the user to create

a CATCH certificate in TNT. It includes brief descriptions of the program functions and capabilities and step-by-step procedures.

SANTE TRACES

[email protected]

mailto:[email protected]

Table of Contents

Table of Contents ................................................................................................................................................. 1

Glossary ................................................................................................................................................................. 1

Log in ...................................................................................................................................................................... 2

Request a role in TNT .......................................................................................................................................... 3

Validate a role in TNT ........................................................................................................................................ 10

Create a catch Certificate .................................................................................................................................. 13

Select commodities ........................................................................................................................... 13

Box 1: Validating authority ................................................................................................................ 15

Section Local Reference Number ...................................................................................................... 15

Section Supporting documents ......................................................................................................... 16

Box 4: References of applicable conservation and management measures ..................................... 17

Box 3: Description of products .......................................................................................................... 18

Button *Show optional columns/Hide optional columns ................................................................. 20

Box 2 and 5: Fishing Vessel and Master of fishing vessel .................................................................. 21

Box 6: Declaration of transhipment at sea ........................................................................................ 21

Box 7: Transhipment authorisation within a port area ..................................................................... 22

Box 8: Exporter .................................................................................................................................. 23

Box 10: Transport details ................................................................................................................... 24

Section Port/airport/other place of departure ................................................................................. 24

Validation of a catch certificate ......................................................................................................................... 28

Box 9: Flag State authority validation................................................................................................ 28


Create a Simplified catch certificate ................................................................................................................ 34


Box 1: Validating authority ................................................................................................................ 36

Section Local Reference Number ...................................................................................................... 36

Box 2: References of applicable conservation and management measures ..................................... 37

Section Supporting documents ......................................................................................................... 37

Box 1: Description of products .......................................................................................................... 38

Box 3: List of vessels and commodities ............................................................................................. 39

Box 4: Exporter .................................................................................................................................. 39

Box 6: Transport details ..................................................................................................................... 39

Section Port/airport/other place of departure ................................................................................. 40

List of Vessels PART ........................................................................................................................... 41

Submit a simplified catch certificate for validation ......................................................................................... 44

Validation of a simplified catch certificate ....................................................................................................... 45



Launch an Importer Declaration ....................................................................................................................... 50


Section Product CN code ................................................................................................................... 53

Section Catch certificate commodities .............................................................................................. 53

Box 11: Importer ............................................................................................................................... 53

Box 12: Import control - authority .................................................................................................... 54

Section Responsible for the load ....................................................................................................... 54

Section Legal basis for importation under the IUU regulation .......................................................... 55

Section supporting documents.......................................................................................................... 55

Section Means of Transport after border inspection post ................................................................ 55

Submit the importer declaration for verification ............................................................................................. 57

Create a Processing Statement ....................................................................................................................... 58


Section processed fishery products ................................................................................................... 60

Section Catch certificate commodities .............................................................................................. 61

Section Name and Address of Processing plant ................................................................................ 61

Section Name and Address of Exporter ............................................................................................. 62

Section Corresponding Health Certificate ......................................................................................... 62

Sign a Statement ................................................................................................................................................ 64

Section Declaration by the processing plant ..................................................................................... 64

Endorsing a Processing Statement ................................................................................................................. 65

Launch an importer declaration ........................................................................................................................ 66

Importation control .............................................................................................................................................. 68

Section Verification requested - date ................................................................................................ 69

Section Verification of the consignment by the relevant Member State´s competent authority .... 70

How to create a new operator? ........................................................................................................................ 72

How to use “Copy as new” function? ............................................................................................................... 76

1 <CATCH user manual version 2.0>

Glossary

Admin User – Administrator user

CCA – Central Competent Authority

CFFP – CATCH fishery products

CN – Combined Nomenclature

EEZ – Exclusive Economic Zone

EU – European Union

HS – Harmonized System

RFC – Responsible for Consignment

TNT - TRACES new technology

UN/LOCODE – United Nations Code for Trade and Transport Locations


Note: If you don´t yet have an EU Login account, we invite you to create one.

Please follow the link: https://webgate.ec.europa.eu/cfcas3/tracesnt-

webhelp/Content/C_EU%20login/create-a-new-EU-login-account.htm

Log in

Log into TRACES NT in https://webgate.ec.europa.eu/tracesnt/login for official use.

Click on the green button “Log into Traces”. Clicking on this leads you to the EU Login

screen.

Enter your EU Login account details (e-mail and password).

Click “Sign in”.


Request a role in TNT

Once you are registered in EU Login, you can now log into TRACES NT and request a role that will

allow you to access the application.

On the login screen, you can select a role in Traces: Operator, Authority or Other body.

1. Authority role

If you are an Authority user, complete the fields requested by the system by inserting

Country, Role (CCA), Competence (Food) and the name of your authority. Click Search.

You will have to request the authorisation to be linked to your Central Competent Authority.

Please follow this procedure:

Tick the small box on the right followed by the green button named “Request authorisation”.


Note: By clicking on “Send authorisation request” you are making a request to a European

Commission Administrator or to the Admin User of the CCA to be linked to that authority.

A pop-up window will appear. Click on the blue button “Send authorisation request”.

Once your request is sent, you will receive a message on the TRACES homepage and you

will be able to see the status of your request.


Note: Please keep in mind that in order to create a catch certificate or a processing statement

and to launch an importer declaration, the company must have the activity “Importer”.

2. Operator role

If you represent a company you are an Operator user.

Complete the fields requested by the system by inserting Country, Section (CATCH fishery

products), Activity Type (Exporter, Importer, RFC and processing plant) and the name of the

company you are looking for. Click Search.

If your company does not exist in the system, you can create it by clicking on the green button

“Create a new operator”.

If you are creating an Importer company, please follow this procedure:

Type the requested information in the box “Operator details”

In the box “Chapter or activity” select “Fishing”.

In the “Section” select “CATCH fishery products (CFFP) and then “Activity” Importer.


Click on “Search responsible authorities” and search for the Central Competent Authority

for CATCH in your country - It is up to that entity to validate the Operator and your request to

be linked to it.

Once you have selected the Authority, click on the blue button named “Create new

operator”.

Note: Please note that for operators “Importer”, you will have to select a Responsible

Authority. If you skip that step, you won´t have your role validated.


Note: By clicking on “Send authorisation request” you are making a request to the CCA that

you have assigned as responsible authority for the validation of the operator as an importer

company. You are also requesting to be linked to that operator.





Note: By clicking on “Send authorisation request” you are making a request to the Admin

User of the Company (or, if there is no Admin user linked to it, the CCA responsible for the

company) to be linked to that operator.

If your company already exists in the system, you will have to request the authorisation to be

linked to the company. Please follow this procedure:

Tick the small box on the right (you can select more than one company) followed by the green

button named “Request authorisation”.





Note: Please be aware of the difference between users and operators in the system.

Users are individuals, identified by their e-mail address and name - they all have an EU Login.

Normally they are linked to their businesses.

Operators are businesses in the system, e.g.

- Importer, Exporter, Processing Plant, Responsible for the load

- Fishing vessel, factory vessel, freezer vessel

- Port of landing


Tip: You can always “delete” or “pause” the operator, by ticking the small icons next to the

“check”.

Validate a role in TNT

1. Validate an importer company

Only the CCA can validate an importer company.

As CCA, you will find the requests in “Organisations” “Operators” “Operators to

validate”.

Select the Operator and tick the green “check” to validate it.


You will receive a message to save your changes. Click on the blue button “Save”.

You validated the operator but it does not have yet a user linked to it.

Then, you will have to validate the user to be linked to the operator.

Find the request in “Organisations” “Users” “search pending requests”.

Select the User and tick the green “check” to validate him.

You can give him the Admin User power by ticking the blue button.


2. Validate a User to be linked to an existing importer company

Only the CCA or the Admin Users of the company can validate users.

As an Admin User of the Company or as CCA, you will find the requests in

“Organisations” “Users” “search pending requests”.

Select the User and tick the green “check” to validate him.

You can give him the Admin User power by ticking the blue button next to the previous one.


Create a catch Certificate

Note: To create a catch certificate, you need to have an importer role.

On the TRACES NT home page, in the upper-left menu, click on "Certificates" and select

"Catch Certificate".

Click on the green button located on the top-right of the window entitled “+ Create new Catch Certificate” and then “Create new Catch Certificate”.

Select commodities

For the catch certificate, the commodity codes follow the Harmonized System (HS) developed by the

World Customs Organization.

A pop-up window is shown, requesting you to select the commodities. You can either enter part of a commodity name in the search field, or select it manually by searching the list of commodities. In order to select it, you need to click the checkbox to the right of a commodity;

Select one or more commodities codes;

Click on “Done” when you finished selecting the commodity(ies).


Note: At least one code must be selected.

The electronic version of the "European Community Catch Certificate" creation page is displayed,

providing you the following information tabs:

Details of Catch - where you need to enter the details of the certificate itself.

History icon - click here to view all previous status of this certificate.

Current status - this field allows you to view the current status of your certificate, at all times.

Next - shows you the mandatory actions that need to be taken next.

Note: All the boxes marked with a red asterisk are mandatory.


Box 1: Validating authority

The purpose of this box is to choose the validating Authority that is controlling the activities of the

fishing vessel (i.e. the flag State of the fishing vessel).

In the Name field, start typing the name of the validating authority and all corresponding results appear;

Alternatively, use the Advanced button to search, clicking on Advanced Search and choosing the Country where the authority's address is located. Then click Search.

Select the Validating authority by clicking on Select.

The information is automatically completed (country, ISO Code, CCA, Address, UN/LOCODE).

You can also Clear all the information.

Section Local Reference Number

Type directly the “Document number” present in the original catch certificate.

Click on Validate reference button.

A message appears “Success: Local reference is valid”.


Tip: You can “Save as Draft” from the moment you complete Box 1, Section Local Reference

Number and Box 8.

If the number was already introduced in the system, the button “New Follow up” will appear.

Then select the correct option between “Launch Importer Declaration” or “Create new

Processing Statement”.

Section Supporting documents

Note: The mandatory accompanying document is the original catch certificate.

Click on the button Add Accompanying Document.

Choose the type of document from the corresponding drop-down list ant enter all relevant

details, such as “Number”, “Date” and “Country”.

Once you have finished entering the details, you have the option of uploading one file by

clicking the “Select file(s)” button and performing a local search for it on your device/computer.

Click on Apply.


To add more than one document, repeat the procedure and see the documents attached with

a “Documents” clip.

Order multiple documents by dragging the items with the double sense arrow on the left.

It is possible to use buttons Remove or Edit. “Remove” will delete the selected document and

“Edit” will allow you to change the previous information.

Box 4: References of applicable conservation and management measures

This box is a mandatory free-text box, meaning you can directly type any textual information.

Type the conservation and management measures associated with the species for which the catch certificate is issued.


Box 3: Description of products

The purpose of this box is to complete, for each commodity, the mandatory sections “Species”,

“Fishing Vessel”, “Catch Area”, “From date”, ”Final date”, ”Estimated live weight ”and ”Estimated

landed weight”.

Use buttons + Add commodity or Modify commodities to add or change commodities

included in your certificate.

You have the option of using the buttons Remove, Clear rows or + Add row to alter each of

the commodities included in the certificate.

Remove will delete the selected commodity from the list (if there is more than one).

Clear rows will delete all the details and information provided within the selected commodity.

+ Add row will add 1 (one) row to the selected commodity. If you click the arrow on the right, you have the option of adding 5, 10, 50 or 100 rows.

Each row can also be independently removed by clicking minus button ( - ) on the right.

Species

Select “Species”.

The possible species corresponding to the selected commodity appears below.

Choose the correct option.

To choose more than one species (within the same code) you need to click on + Add row.


Tip: To select your “Favourites” you need to run an advanced search, find your operator and

tick the star on the left of the operator’s name. The star will turn yellow and you can start using

it as a “Favourite”.

Fishing Vessel

Note: Only vessels flying the flag of the validating authority can be inserted.

Select “Fishing Vessel”.

In the “Country” field, choose the flag State of the Fishing Vessel and click Search. All corresponding results appear.

Choose from the list by clicking on the right button Select.

You can also click on the star and choose between your “Favourites” (if you have already selected them).

If your operator is not on the list, click on Create a new Operator [Activity details: section

CATCH vessels (CATCH); Activity Fishing vessel, Factory Vessel or Freezer Vessel].


Catch Area

Select “Catch Area”.



To choose more than one “Catch Area”, you need to click the “+” button.

Button *Show optional columns/Hide optional columns

If you click on this button, you will be able to see the non-mandatory sections “High Seas of Catch

Area” and “Exclusive Economic Zone”.

After choosing each “Catch Area”, you will be able to select the correspondent High Seas and

to pick one (or more) coastal State(s).

Choose one country and click Search or just click Search.


Note: The dates must be before or the same as the current date of the creation of the catch

certificate.

From Date and Final Date

Click on the small calendar icon and enter the capture dates.

Estimated live weight and Estimated landed weight

Complete “Estimated live weight” and “Estimated landed weight”.

Where appropriate, complete also “Verified weight landed”.

Box 2 and 5: Fishing Vessel and Master of fishing vessel

This box is automatically partially completed (country, IMO Number, Call Sign, Inmarsat Number,

Licence reference and Type of processing authorised on board) after filling the box 3.

Select “Master of fishing vessel”.

Complete this mandatory free-text box with the name of the master.

Box 6: Declaration of transhipment at sea

Note: This section should be completed only if applicable.

Click the button Transhipment in box 3

Choose “+ Add transhipment at sea” for the pre-selected commodity.


Note: The amount of “Estimated weight” must be the same or lower than the “Estimated live

weight”.

The transhipment date must be the same or after the final date of the capture.

A row “Bundle” appears in the corresponding box.

You can add as much as you want by clicking again on “+ Add transhipment at sea”.

Each “Bundle” can be independently removed by clicking minus button ( - ) on the right.

Estimated weight, transhipment date and transhipment position

Complete these mandatory sections.

Receiving vessel and Master of receiving vessel

To complete, follow the steps explained for Box 3 (Fishing vessel) and Box 5 (Master of

fishing vessel).

Note: Receiving vessel and master of receiving vessel must be different from the donor.

Box 7: Transhipment authorisation within a port area

Note: This section should be completed only if applicable

Click the button Transhipment in box 3.

Choose “+ Add transhipment at port” for the pre-selected commodity.


Note: The amount of “Landed weight” must be the same or lower than the “Estimated landed

weight”.

The transhipment date must be the same or after the final date of the capture.

Note: When you select an “EU port of landing” you cannot select at the same time a “Non EU

port of landing” and vice versa.

A row “Bundle” appears in the corresponding box.

You can add as much as you want by clicking again on “+ Add transhipment at port”.

Each “Bundle” can be independently removed by clicking minus button ( - ) on the right.

Landed weight

Complete the sections “Landed weight” and “Transhipment date”.

Port of landing

Select “EU port of landing” or “Non EU port of landing”.

For the Non EU option, if your port is not on the list, click on Create a new Operator [Activity

details: section CATCH ports (CP), Activity Port of loading].

Box 8: Exporter

Complete with the exporter's information.

In the Name field, start typing the name of the exporter and all corresponding results appear;

Alternatively, use the Advanced button, choose the Country where the exporter´s address is located and click Search.

Select the Exporter and click on Select.

The information is automatically completed (country, ISO Code, Activity Type, Activity ID and Address).

If your operator is not on the list, click on Create a new Operator [Activity details: section Catch fishery products (CFFP), Activity Exporter].


Click on Clear all the information, if needed.


Box 10: Transport details

The purpose of this mandatory box is to provide detailed transport information, in order to guarantee complete traceability of fishery products for import.

Select the button Add Means of Transport.

Select the correct one (Rail, Road vehicle, Airplane, Ship).

Start typing the information of the selected transport and all corresponding results appear.

If your transport is not on the list, complete the respective information and then click on + Create.

You can add as much as you want by clicking again on Add Means of Transport.

Use the double arrow at left to order the items.

It is possible to use the buttons Remove and Clear to alter each of the Means of transport. “Clear” will delete all the details and information provided with the selected transport. “Remove” will delete the selected transport from the list (if there is more than one).

Section Port/airport/other place of departure

This section needs to be completed with the name of the port, airport or other place of departure.

In the Name field, start typing the name of the place of departure and all corresponding results

appear;


Note: If you filled in any of the boxes incorrectly, an “Error” message will appear.

Click on the expand sign on the right-hand side of the error message to read the message in

more detail.

When you click on each of the messages you will be redirected to the box and field, which

requires modification.

Alternatively, use the Advanced button, choose the Country and click Search.

Select the corresponding information and click on Select.

If your place of departure is not on the list, you can Create a new Operator [Activity details: section CATCH ports (CP), Activity Port of loading].

The next step is:

Click on the button Save as Draft, in the lower right corner.

The current status is DRAFT. This means the certificate is saved and you can still edit it at a later moment.


You have the option of clicking on More at the bottom of the page, in order to:

Delete: this allows you to delete the existing draft.

Copy as new: this allows you to quickly create a new catch certificate based on the previous

one. This action greatly speeds up the submission process. The original catch certificate is not

altered by this action.


Note: This step is only necessary if you are an EU Exporter/Importer, with a fishing vessel

with an EU flag state.

Submit a catch certificate for validation

Fishery Products that are to be exported and re-imported into the EU are also subject to the validation

of a catch certificate.

In cases where the catches are made by fishing vessels flying the flag state of a Member State, the

importer will need to submit the catch certificate for validation to the validating authority of the flag

Member State.

Select Submit for Validation as [you].

SUCCESS: your catch certificate has been submitted for validation.

The current status is DESCRIPTION COMPLETED.

The Validating authority must now sign the certificate.

You can preview the certificate in PDF format and print from the PDF viewer, if required.

Click on the button Preview PDF. The PDF is displayed.

Click on the button with the three dots (…) next to the Preview PDF, to open the language selection and print the PDF in several languages at the same time.


Note: When the importer sign the validation of a catch certificate, he is declaring that the

certificate in CATCH is a truthful copy of the original certificate signed by the validating flag

State Authority.

Validation of a catch certificate

Note: To validate a certificate, you need to have an importer role or a MS authority role.

Logged in as an Importer

Box 9: Flag State authority validation

The mandatory box 9 is to be signed by you in place of the validating flag State Authority that is controlling the activities of the fishing vessel, in conformity with the original catch certificate.

Select Sign Declaration as [you].

SUCCESS: your catch certificate has been validated.

The current status is VALID. A new Serial number of the catch certificate appears.





Note: This step is only necessary if an EU Exporter/Importer, with a fishing vessel with an EU

flag state, has submitted a catch certificate for validation.

Logged in as a validating Authority

On the TRACES NT home page, in the upper-left menu, click on "Certificates" and select "Catch Certificate".

Type directly the reference number of the Catch certificate that you are responsible for and click Search. The corresponding result appears.

You can also run an “Advanced search” and choose the correct details (ex. CATCH status section: Description Completed).

Click on the Search button and scroll down to see the list.

From the list, select the certificate you want to validate and click on its reference number.




Details of Catch - where the details of Catch were entered.

History icon - click here to view all previous status of this certificate.



Verify the information in the certificate and edit it, if necessary.


Enter the conclusion and state if this certificate is Clearable or Not Clearable.

Select Sign Declaration as [your Relevant Authority].

SUCCESS: the catch certificate has been rejected – if you stated it as Not Clearable.

The current status is REJECTED.


SUCCESS: the catch certificate has been validated – if you stated it as Clearable.

The current status is VALID.





Replace: this allows you to correct a pre-verified catch certificate, whilst cancelling the original

one (by changing the decision or some details).

There is a link between both certificates.


Create a Simplified catch certificate

Note: To create a simplified catch certificate, you need to have an importer role.

On the TRACES NT home page, in the upper-left menu, click on "Certificates" and select

"Catch Certificate".

Click on the green button located on the top-right of the window entitled “+ Create new Catch Certificate” and then “Create new Simplified Certificate”.

Select commodities

For the Simplified Catch certificate, the commodities follow the Harmonized System (HS) developed

by the World Customs Organization.


Select one or more commodities codes;

Click on “Done” when you finished selecting the commodity(ies).






List of vessels – list of small fishing vessels where catches stem from



Note: All the boxes marked with a red asterisk are mandatory.


Box 1: Validating authority

The purpose of this box is to choose the validating Authority that is controlling the activities of the

fishing vessels (i.e. the flag State of the fishing vessels).

In the Name field, start typing the name of the validating authority and all corresponding results appear;


Select the Validating authority by clicking on Select.

The information is automatically completed (country, ISO Code, CCA*, Address, UN/LOCODE).

You can also Clear all the information.

Section Local Reference Number

Type directly the “Document number” present in the original catch certificate.

Click on Validate reference button.

A message appears “Success: Local reference is valid”.


Tip: You can “Save as Draft” from the moment you complete Box 1, Section Local Reference

Number and Box 4.

If the number was already introduced in the system, the button “New Follow up” will appear.

Then select the correct option between “Launch Importer Declaration” or “Create new

Processing Statement”.

Box 2: References of applicable conservation and management measures

This box is a mandatory free-text box, meaning you can directly type any textual information.

Type the conservation and management measures associated with the species for which the catch certificate is issued.

Section Supporting documents

Note: The mandatory accompanying document is the original simplified catch certificate.


Choose the type of document from the corresponding drop-down list ant enter all relevant

details, such as “Number”, “Date” and “Country”.

Once you have finished entering the details, you have the option of uploading one file by

clicking the “Select file(s)” button and performing a local search for it on your device/computer.

Click on Apply.


To add more than one document, repeat the procedure and see the documents attached with

a “Documents” clip.

Order multiple documents by dragging the items with the double sense arrow on the left.

It is possible to use buttons Remove or Edit. “Remove” will delete the selected document and

“Edit” will allow you to change the previous information.

Box 1: Description of products

The purpose of this box is to show the pre-selected commodity (ies).

Use buttons + Add commodity or Modify commodities to add or change commodities included in your certificate.

You have the option of using the button Remove. It will delete the selected commodity from

the list (if there is more than one).


Box 3: List of vessels and commodities

This box is automatically completed after filling the “List of Vessels” PART.

Box 4: Exporter

Complete with the exporter's information.








Box 6: Transport details

The purpose of this mandatory box is to provide detailed transport information, in order to guarantee complete traceability of fishery products for import.

Select the button Add Means of Transport.

Select the correct one (Rail, Road vehicle, Airplane, Ship).

Start typing the information of the selected transport and all corresponding results appear.

If your transport is not on the list, complete the respective information and then click on + Create.

You can add as much as you want by clicking again on Add Means of Transport.


Use the double arrow at left to order the items.

It is possible to use the buttons Remove and Clear to alter each of the Means of transport.

“Clear” will delete all the details and information provided with the selected transport. “Remove” will delete the selected transport from the list (if there is more than one).

Section Port/airport/other place of departure

This section needs to be completed with the name of the port, airport or other place of departure, in

the flag state of the vessels.

In the Name field, start typing the name of the place of departure and all corresponding results appear;

Alternatively, use the Advanced button, choose the Country and click Search.

Select the corresponding information and click on Select.

If your place of departure is not on the list, you can Create a new Operator [Activity details: section CATCH ports (CP), Activity Port of loading].


List of Vessels PART

The purpose of this box is to complete, for each commodity, the mandatory sections “Species”,

“Fishing Vessel”, “Port of landing” and “Quantity”.

Use buttons + Add commodity or Modify commodities to add or change commodities included in your certificate.

You have the option of using the buttons Remove, Clear rows or + Add row to alter each of

the commodities included in the certificate.

Remove will delete the selected commodity from the list (if there is more than one).

Clear rows will delete all the details and information provided within the selected commodity.

+ Add row will add 1 (one) row to the selected commodity. If you click the arrow on the right,

you have the option of adding 5, 10, 50 or 100 rows.

Each row can also be independently removed by clicking minus button ( - ) on the right.

Species

Select “Species”.

The possible species corresponding to the selected commodity appears below.

Choose the correct option.

To choose more than one specie (within the same code) you need to click on + Add row.


Tip: To select your “Favourites” you need to run an advanced search, find your operator and

tick the star on the left of the operator’s name. The star will turn yellow and you can start using

it as a “Favourite”.

Note: When you select an “EU port of landing” you cannot select at the same time a “Non EU

port of landing” and vice versa.

Fishing Vessel

Note: Only vessels flying the flag of the validating authority can be inserted.

Select “Fishing Vessel”.

In the “Country” field, choose the flag State of the Fishing Vessel and click Search. All corresponding results appear.



If your operator is not on the list, click on Create a new Operator [Activity details: section

CATCH vessels (CATCH); Activity Fishing vessel, Factory Vessel or Freezer Vessel].

Port of Landing

Note: Only ports under the flag state of the vessels are accepted.

Select “EU port of landing” or “Non EU port of landing”.

For the Non EU option, if your port is not on the list, click on Create a new Operator [Activity

details: section CATCH ports (CP), Activity Port of loading].





more detail.



Quantity

Complete “Quantity””.

The next step is:


The current status is DRAFT. This means the certificate is saved and you can still edit it at a later moment.



Copy as new: this allows you to quickly create a new simplified catch certificate based on a

previous one. This action greatly speeds up the submission process. The original catch

certificate is not altered by this action.


Note: This step is only necessary if you are an EU Exporter/Importer, with fishing vessels with

an EU flag state.

Submit a simplified catch certificate for validation

Fishery Products that are to be exported and re-imported into the EU are also subject to the validation

of a catch certificate.

In cases where the catches are made by fishing vessels flying the flag state of a Member State, the

importer will need to submit the simplified catch certificate for validation to the validating authority of

the flag Member State.

Select Submit for Validation as [you].

SUCCESS: your catch certificate has been submitted for validation.

The current status is DESCRIPTION COMPLETED.

The Validating authority must now sign the certificate.





Note: When the importer sign the validation of a simplified catch certificate, he is declaring

that the certificate in CATCH is a truthful copy of the original certificate signed by the

validating flag State Authority.

Validation of a simplified catch certificate

Note: To validate a certificate, you need to have an importer role or a MS authority role.

Logged in as an Importer


The mandatory box 5 is to be signed by you in place of the validating flag State Authority that is controlling the activities of the fishing vessel, in conformity with the original simplified catch certificate.


SUCCESS: your catch certificate has been validated.

The current status is VALID. A new Serial number of the catch certificate appears.


Click on the button “Preview PDF”;

Click “PDF certificate” to open the document.

Click on “Advanced Print Options” to open the language selection and print the PDF in several languages at the same time.


Note: This step is only necessary if an EU Exporter/Importer, with a fishing vessel with an EU

flag state, has submitted a catch certificate for validation.

Logged in as a validating Authority


Type directly the reference number of the simplified catch certificate that you are responsible for and click Search. The corresponding result appears.

You can also run an “Advanced search” and choose the correct details (ex. CATCH status section: Description Completed).


From the list, select the certificate you want to validate and click on its reference number.





List of vessels – list of small fishing vessels where catches stem from



Verify the information in the certificate and edit it, if necessary.


Enter the conclusion and state if this certificate is Clearable or Not Clearable.

Select Sign Declaration as [your Relevant Authority].

SUCCESS: the simplified catch certificate has been rejected – if you stated it as Not

Clearable.



SUCCESS: the simplified catch certificate has been validated – if you stated it as Clearable.



Click on the button “Preview PDF”;

Click “PDF certificate” to open the document.

Click on “Advanced Print Options” to open the language selection and print the PDF in several languages at the same time.


Replace: this allows you to correct a pre-verified simplified catch certificate, whilst cancelling

the original one (by changing the decision or some details).



Launch an importer declaration

After introducing all the details in the catch certificate (including its validation) you will need to launch an importer declaration.

1. In the bottom right of the page, select the button New Follow up and then click Launch

Importer Declaration.

2. Alternatively, on the TRACES NT home page, in the upper-left menu, click on "Certificates" and select "Catch Certificate".

Type directly the reference number of the Catch certificate and click Search. The

corresponding result appears.

You can also run an “Advanced search” and choose the correct details (ex. Catch status VALID). Click on the Search button and scroll down to see the list.

Select the correct certificate and click on the Actions button at the right side.

Choose the option Launch Importer Declaration.


3. A faster way to do it is, on the TRACES NT home page, in the upper-left menu, click on "Certificates" and select "Catch Certificate".

Click on the blue button located on the top-right of the window entitled “Launch Importer Declaration”. Then select From Catch Certificate.

Enter the “Country of Origin” (i.e. the flag State) of the original catch certificate and the Local Reference Number.

Click on Launch Importer Declaration.

Select commodities

For the importer declaration, the commodity codes follow the Combined Nomenclature (CN) used by

the European Union.



Select one or more commodity codes;

Click on Done when you finished selecting the commodity(ies).

The electronic version of the "Catch/Importer Declaration" creation page is displayed, providing you

the following information tabs:

Details of Importer Declaration - where you need to enter the relevant information.

History icon - click here to view all previous status of this declaration.

Current status - this field allows you to view the current status of your declaration, at all times.



Note: The amount of “Imported weight” must be the same or lower than the “Total landed

weight”.

Tip: On the upper-right side, you can add more than one number of “Catch Certificate”. This

action greatly speeds up the submission process.

Section Product CN code

Use buttons + Add commodity or Modify commodities to add or change commodities

included in your declaration.

It is possible to use the button Remove to delete one of the commodities included in the list (if there is more than one).

Section Catch certificate commodities

The purpose of this mandatory section is to fill the section “Imported weight”.

Enter the “Imported weight” - quantity of imported fishery products.

Box 11: Importer

Complete with your information.

In the Name field, start typing the name of the importer and all corresponding results appear;

Alternatively, use the Advanced button, choose the Country where the importer´s address is located and click Search.

Select the importer and click on Select.




Tip: Save your information as “Favourites”. This action greatly speeds up the submission

process. To do that, you need to run an advanced search, find your operator and tick the star

on the left of the operator’s name. The star will turn yellow and you can start using it as a

“Favourite”.


Tip: You can “Save as Draft” from the moment you complete Box 11.

Box 12: Import control - authority

The purpose of this box is to be completed with the appropriate Member State’s competent authority

that is verifying the catch certificate and controlling the importer’s declaration.

In the Name field, start typing the name of the competent authority and all corresponding

results appear;


Select the competent authority and click on Select.

The information is automatically completed (country, ISO Code, CCA, Address, UN/LOCODE).


Section Responsible for the load

This non-mandatory box is to be completed with the information concerning the responsible for the

load, only if applicable.


Section Legal basis for importation under the IUU regulation

Choose the applicable legal basis:

Council Regulation No 1005/2008, Article 12: Direct importation.

Council Regulation No 1005/2008, Article 14 (1): Indirect importation of fishery products constituting one single consignment, transported in the same form (i.e. without processing) to the Community from a third country other than the flag State.

Council Regulation No 1005/2008, Article 14 (2): Indirect importation of fishery products constituting one single consignment and which have been processed in a third country other than the flag State.

Section supporting documents

In the case of indirect importation, the documents referred to in Article 14 (1) and (2) of the IUU

Regulation must be submitted at the same time as the catch certificate.


Choose the type of document from the corresponding drop-down list ant enter all relevant details, such as “Number”, “Date” and “Country”.

Once you have finished entering the details, you have the option of uploading one file by clicking the “Select file(s)” button and performing a local search for it on your device/computer.

Click on Apply.

It is possible to use the buttons Remove or Edit. “Remove” will delete the selected document

and “Edit” will allow you to change the previous information.

Section Means of Transport after border inspection post

The purpose of this non-mandatory box is to provide transport information after the introduction of fishery products into the territory of the Community.




more detail.



The next step is:


The current status is DRAFT. This means that the importer declaration is saved and you can still edit it at a later moment.



Copy as new: this allows you to quickly create a new importer declaration based on a

previous one. This action greatly speeds up the submission process. The original importer

declaration is not altered by this action.


Submit the importer declaration for verification

Select Submit for Verification as [you].

SUCCESS: your importer declaration with accompanying documents has been submitted for verification by the relevant Member State’s competent authority.

The current status is VERIFYING AUTHORITY NOTIFIED.

The verifying authority must now sign the declaration.


Create a Processing Statement

After introducing all the details in the catch certificate (including its validation) you can create a

processing statement.

1. In the bottom right of the page, select the button New Follow up and then click Create new Processing Statement.

2. Alternatively, on the TRACES NT home page, in the upper-left menu, click on "Certificates" and select "Catch Certificate".

Type directly the reference number of the Catch certificate and click Search. The

corresponding result appears.

You can also run an “Advanced search” and choose the correct details (ex. Catch status VALID). Click on the Search button and scroll down to see the list.


Choose the option Create new Processing Statement.

3. A faster way to do it is, on the TRACES NT home page, in the upper-left menu, click on

"Certificates" and select "Catch Certificate".

Click on the grey button located on the top-right of the window entitled “+ Create new Processing Statement.”


Enter the “Country of Origin” (i.e. the flag Sate) of the original catch certificate and the Local Reference Number.

Click on Create new Processing Statement.

Select commodities

For the processing Statement, the commodity codes follow the Combined Nomenclature (CN) used by

the European Union.


Select one or more commodity codes;

Click on Done when you finished selecting the commodity(ies).



The electronic version of the "Processing Statement" creation page is displayed, providing you the

following information tabs:

Details of Processing Statement - where you need to enter the details of the statement itself.

History icon - click here to view all previous status of this statement.

Current status - this field allows you to view the current status of your statement, at all times.


Section processed fishery products

Use buttons + Add commodity or Modify commodities to add or change commodities included in your statement.

It is possible to use the button Remove to delete one of the commodities included in the list (if

there is more than one).


Note: The amount of “Catch processed” must be the same or lower than the “Total landed

weight”.

Section Catch certificate commodities

The purpose of this mandatory section is to fill the section “Catch processed” and “Processed fishery

products”.

Complete the section “Catch processed” - quantity of imported catch that is used for processing.

Complete the section “Processed fishery products” - quantity of processed fishery products.

Tip: On the upper-right side, you can add more than one number of “catch certificate”.

Section Name and Address of Processing plant

Complete with the processing plant information.

In the Name field, start typing the name of the processing plant and all corresponding results appear;

Alternatively, use the Advanced button, choose the Country where the Processing plant´s address is located and add some filters by clicking the “small + button” on the right. Click Search.

Select the Processing plant and click on Select.


Note: The Approval number of the processing plant is automatically completed in the section

below.


If your operator is not on the list, click on Create a new Operator [Activity details: section Catch fishery products (CFFP), Activity Processing Plant].



Section Name and Address of Exporter

The purpose of this section is to complete with the exporter's information if different from the

processing plant.








Section Corresponding Health Certificate

The purpose of this mandatory section is to provide details of the Health certificate linked with the

importation.



Note: Clicking on “Add Certificate Reference” allows you to establish a link with a pre-

existing electronic certificate in TNT.



more detail.



Choose the type of document from the corresponding drop-down list ant enter all relevant details, such as “Number”, “Date” and “Country”.

Once you have finished entering the details, you have the option of uploading one file by clicking the “Select file(s)” button and performing a local search for it on your device/computer.

Click on Apply.

It is possible to use the buttons Remove or Edit. “Remove” will delete the selected document

and “Edit” will allow you to change the previous information.

The next step is:


The current status is DRAFT. This means the processing statement is saved and you can still edit it at a later moment.


Sign a statement

Section Declaration by the processing plant

This mandatory section is to be signed by you in place of the person in charge of the processing plant, in conformity with the original statement.


SUCCESS: the statement has been signed.

The current status is ISSUING OPERATOR DECLARATION SIGNED. A new Serial number of the statement appears.

The endorsing authority must now endorse the processing statement.


Endorsing a Processing Statement

This mandatory section is to be signed by you in place of the endorsing authority of the third country that is controlling the processing Plant, in conformity with the original statement.


SUCCESS: your Processing Statement has been endorsed.






Copy as new: this allows you to quickly create a new processing statement based on a

previous one. This action greatly speeds up the submission process. The original statement is

not altered by this action.


Launch an importer declaration with a processing statement After “endorsing” the processing statement, you will need to launch the importer declaration.

1. In the bottom right of the page, select the button Launch Importer Declaration.

2. Alternatively, on the TRACES NT home page, in the upper-left menu, click on "Certificates" and

select "Catch Certificate".

Type directly the reference number of the Processing statement and click Search. The corresponding result appears.

You can also run an “Advanced search” and choose the correct details (ex. Processing statement status VALID). Click on the Search button and scroll down to see the list.


Choose the option Launch Importer Declaration.

3. A faster way to do it is, on the TRACES NT home page, in the upper-left menu, click on "Certificates" and select "Catch Certificate".

Click on the blue button located on the top-right of the window entitled “Launch Importer Declaration”. Then select From Processing Statement.


Enter the “Country of Origin” of the processing plant and the Reference Number of the statement.

Click on Launch Importer Declaration.

Follow the steps, explained above, for Launch Importer Declaration.


Importation control

Note: To verify a certificate, you need to have a Member State authority role.


Type directly the reference number of the Catch/Importer declaration that you are responsible for and click Search. The corresponding result appears.

You can also run an “Advanced search” and choose the correct details (ex. Importer declaration status selection: VERIFYING AUTHORITY NOTIFIED).


Select the correct certificate you want to verify and click on its reference number.


The electronic version of the "Catch/Importer Declaration" creation page is displayed, providing you

the following information tabs:

Details of Importer Declaration - where the details of the Importer declaration were entered.

History icon - click here to view all previous status of this declaration.

Current status - this field allows you to view the current status of your declaration, at all times.


Verify the information in the certificate.

Section Verification requested - date

In this non-mandatory box, you can insert the date and time on which a request is send to another

competent authority.

Click on the small calendar icon and choose the date.

Click on the box to select the exact time (in hours and minutes);

By clicking the small clock icon, you will set things to the current date and time.


Section Verification of the consignment by the relevant Member State´s competent

authority

Enter the conclusion and state if the Importation is Authorised or Suspended.


SUCCESS: the Catch/Importer Declaration has been rejected – if you stated it as

Suspended.


SUCCESS: the Catch/Importer Declaration has been accepted – if you stated it as

Authorised.






Replace: this allows you to correct a pre-verified Catch/Importer declaration, whilst cancelling

the original one (by changing the decision).



How to create a new operator?

You can create a new operator through:

1. The menu bar “Organisations”.

Click the option “Operators” from the list.

Click + New Operator.

2. While filing a certificate:

Click on + Create a new operator, e.g. Fishing Vessel.

Enter the “Operator Details” information. All mandatory fields are marked with an asterisk and need to be completed before the operator can be saved.

Note: On this specific case, the details are from the company that owns the fishing vessel.


Click on + Add identifier to enter the company´s unique identifier, if applicable. Choose the correct type from the given list, by clicking the little arrow.

Enter the “Activity details” information. All mandatory fields are marked with an asterisk and need to be completed before the operator can be saved.

Choose the Section “CATCH vessels (CATCH)”.

Choose the Activity “Fishing Vessel”.


Enter the “Identifier” information if applicable. When it is not the case, enter a dot (.).

Assign the responsible authority that is controlling the activities of the fishing vessel, by clicking “Search responsible authorities”.

Enter the “Vessel details” information and then click + Create.

In the bottom right of the page, select the button Save.

SUCCESS: your Fishing Vessel is created and you can use it on your certificate.


To create other types of operators in the system, please follow the steps explained above, with the

specific variations:

Freezer Vessel - Activity details: section CATCH vessels (CATCH), Activity Freezer vessel.

Factory Vessel - Activity details: section CATCH vessels (CATCH), Activity Factory vessel.

Processing Plant – Activity details: section CATCH fishery products (CFFP), Activity

Processing Plant.

Importer – Activity details: section CATCH fishery products (CFFP), Activity Importer.

Exporter - Activity details: section CATCH fishery products (CFFP), Activity Exporter.

Responsible for the load - Activity details: section CATCH fishery products (CFFP), Activity Responsible for the load.

Port of loading - Activity details: section CATCH ports (CP), Activity Port of loading.


How to use “Copy as new” function? Create a new certificate using the details of an existing one.


Write the Number of your “Valid” Catch Certificate or just click Search. All corresponding results appear.

Click on the Actions button.

Choose the option “Copy as new” from the list.

On the new certificate that is already pre-completed, you can delete, modify or add information.

Complete the certificate and follow the steps explained in this User Manual.