CBC Performance and Quality Improvement Meeting

Scheduled for Wednesday, October 18, 2017 at 10 a.m.

Data for Week Ended

Sunday, October 15, 2017

Conference Call: 866-946-1739

Participant Number: 7936917#

Circuit 10 – Central Region

22

Community Based Care Lead Agency ScorecardFor the Quarter of April 01, 2017 to June 30, 2017

3

Contract Measures at a GlanceCBC Contract Measures – HFC Performance with CMO Breakdown

3

Scorecard Measure 4 - Children Seen / Not SeenPercent of children under supervision who are required to be seen every 30 days

4

Green = Meeting Measure, Yellow = 10% Below Measure, Red = More Than 10% Below Measure

Scorecard Measures 5 & 6 - Children Achieving PermanencySM 5 - Percent of children exiting care to a permanent home within 12 months of entering care – Target = 40.5%

SM 6 - Percent of children exiting care to a permanent home for children in care 12-23 months – Target = 43.6%

5

Scorecard Measure 7 – Children Who Do Not Re-Enter Care Percentage of children who do not re-enter foster care within 12 months of moving to a permanent home.

6

Children Returning to Care Number of Children in a Removal Episode Who Have Had a Prior Removal

Source: FSFN Data Warehouse Ad Hoc Report, Report-as-of: 10/16/17

7

Scorecard Measure 12 – Separated Siblings Percentage of siblings groups in out-of-home care where all siblings are placed together.

8

Adoption FinalizationsPercent of Adoptions Finalized with 24 Months of Removal & Percent of Adoption Goal Met

Upcoming Finalization Dates

October 25, 2017

November 15, 2017

9

Children’s Legal Services- Shelter ReportCLS Weekly Shelter Report FY 2017-18 as of October 16, 2017

10

Case Transfer Staffing Data Case Transfer Data For Fiscal Year July 1, 2017 – June 30, 2018 - Data as of 10/16/2017

Children Entering & Exiting CareNumber of Children Entering and Exiting Out-of-Home Care per Month

11

Neighbor to Family – Weekly & Monthly Census 17-18 Fiscal Year to Month - Percentage of Children Not Sheltered: 93.4%

12

Q: What did NTF do well?

“To Me – everything is well. No complaints at all."

- Client Satisfaction Survey

Missing Children Number of Missing Youth as of Reporting Date

13

Missing Children – Attempts to LocateHFC – DCF Circuit 10 Attempts to Locate Missing Children

14

Caseload Census Information CBC Services Weekly Caseloads By CMO

15

16

Red = Supervisors / Resigned CM carrying cases

Caseload Census Information Case Manager Caseload Breakdown by Agency – Data as of 10/15/2017

Case Management Organization Turnover12 Month Case Manager Turnover Rates by Agency

* Data Excludes Supervisor Count

17

* Data Excludes Supervisor Count

Monthly Birth Parent ContactsTarget = 70% Mothers and 50% Fathers - seen monthly

18

Healthcare InformationData Entered Into FSFN for Children in Out of Home Care

19

Family Team Conferences CompletedFY17-18 – 2nd Qtr. Target: 55%

20

FY 17-18 School Enrollment InformationActive primary children ages 5-17 who have current school enrollment information entered into FSFN

21

Green = Meeting Month Pace, Yellow = 10% Below Month Pace, Red = More Than 10% Below Month Pace

Medication Administration Records and Health Management Forms – October 2017

Percent of Current MARs and Health Forms Submitted Correctly for Reporting Month

22

MindShare Predictive Analytics – Soft Data Collection Tools Not Completed

23

MindShare Predictive Analytics – Re-Entry Risk Assessments Completed

Source: MindShare "Reunification Listing" Report; Data-as-of: 10/15/17

Data Exceptions: Placements

24

Data Exceptions: AFCARS Data for Reporting Period - 4/01/17 – 9/30/17

25

CMO Contract Measure 11 – 2nd Quarter

FY 17-18 Target = 95% and above.

Family Functioning Assessment – Methodology CasesTimeliness of FFA “Approval” on Methodology Cases

26

27

FY 17-18 Quarterly Mandatory Training Requirements ~ Data-as-of: 9/30/2017

Data Source: CMO Training Reports submitted

quarterly to the HFC Training Coordinator. This chart

shows the percentage of staff who met/exceeded the

6.0 hours of training per quarter.

The target rate is 90% or above.

27

28

29

30

31