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CDBG Disaster Recovery

Waterway Debris Program

Program Revisions

July 2011

EligibilityCounty qualified as disaster area in 2008:

DR-1740, DR-1766, DR-1795

Eligible projects will either have sustained damage in a disaster or be vital to the long-term recovery of the area.

General Information

May not be on the CDBG findings/ineligible list CFF/PL grant limits do not apply Must meet LMI or Urgent Need FEEPS No set match amount required Actual grant amounts are determined on a case

by case basis and the amount of assistance will be dependent upon the evaluation factors

Application Specifics

Addotional Applications Accepted Beginning: July 2011

Non-Competitive Only one (1) original application required Due to remaining available funds – Conditions 1 thru 4 will be

considered for funding with appropriate justification of need Projects/applications will be evaluated using the following

criteria: Extent of damage caused by a 2008 storm event; The importance of the project to post disaster recovery of the applicant The percentage of low-to-moderate income persons served The relative economic distress of the applicant

Application Requirements

Project Description and Justification Must include detailed description of project

activities, including how it fits with the overall long-term recovery efforts of the applicant.

Must match detailed budget

Must not include normal maintenance costs

Force Account Labor Must be approved by OCRA in advance

Application Requirements

Appendix B Information See Handouts:

Information needed for Logjams and Obstructions Removal

Cover Letter with Applicant Name and Project Name

Signed and Stamped by project Engineer

Floodplain and Wetland Management

• If any part of the project is located within a 100 year floodplain or in a wetland…

• HUD 8-step decision making process

• This process must be documented and kept in the ER file

Floodplain and Wetland Management

1. Determine if proposed project is in a base floodplain or in a wetland

FEMA map

Wetland map- http://www.fws.gov/wetlands/Data/Mapper.html

If no maps available use the best available information

Categorically Excluded and Assessed projects are not excluded from this process

HUD 8 Step Process

2. Publish “early” notice of proposal to allow public to consider and comment on action (FONSI cannot be published until after 15 day comment period has expired)

3. Evaluate practicable alternatives to locating project in a floodplain or wetland

4. Identify potential direct and indirect impacts associated with project occupancy and modification of floodplain or wetland

HUD 8 Step Process (con’t)

5. Design or modify actions to minimize adverse impacts and preserve floodplain

6. Reevaluate whether proposed action is practicable/feasible in light of flood hazards and costs of minimization

7. Publish final notice of decision, identify why there is “ no practicable alternative” and mitigation measures adopted (can be combined with FONSI notice.)

8. Obtain approval (receive RROF/C) and implement action with mitigation

Detailed Budget Pages

LINE ITEM # Price CFF LOCAL OTHER TOTAL Construction Activities 8” C-900 CL-200DR14 Water Main

20,500 18.00 $369,000 $369,000

6” C-900 CL-200DR14 Water Main

22,750 16.00 $131,000 $233,000 $364,000

8” Gate Valves w/polyhlene Encasement

20 550.00 $11,000 $11,000

8” SR Bore w/welded Steel Casing

150 100.00 $15,000 $15,000

3-way Fire Hydrant w/gate valve 510 35.00 $17,850 $17,850 Bituminous Resurfacing 8,500 20.00 $170,000 $170,000 Concrete Resurfacing 1,000 30.00 $30,000 $30,000 Sand Bedding 5,467 7.50 $41,000 $41,000 Line Location Markers w/Trace 18 50.00 $900 $900 Wet Cap Connection 10 2,000.00 $20,000 $20,000 Dismantling Old Storage Tank 1 25,000.0 $25,000 $25,000 New Pressure Valve 1 5,000.00 $5,000 $5,000 Mobilization/Demobilization 1 48,000.0 $48,000 $48,000 Labor Standards 1 5,000.00 $5,000 $5,000 Construction Sub-Total $500,000 $71,000 $550,750 $1,121,750 Professional Services Grant Administration 1 48,000.00 $48,000 $48,000 Engineering Fees 1 249,000. $247,000 $2,000 $249,000 Legal 1 7,000.00 $7,000 $7,000 Rate Consultant 1 7,000.00 $7,000 $7,000 Environmental Review 1 3,000.00 $3,000 $3,000 Professional Services Sub-total $0 $298,000 $16,000 $314,000 TOTAL PROJECT COST $500,000 $369,000 $566,750 $1,435,750

OTHERCDBG

Grant Administration

OCRA Certified Grant Administrator required.

May procure by small purchase method: Must be $50,000 or less Includes labor standards & Environmental Review if applicable Must Contact 3 qualified sources to solicit quotes Firm/Person must respond in writing Quotes may be faxed, e-mailed, hand delivered or mailed Respondents must be allowed 5 days minimum to respond Must maintain records documenting date, time, & persons

solicited/respondents

Grant Administration

General Administration Three percent (3%) of Grant Amount

Environmental Review $3,000 maximum

Labor Standards (based on Total Project Cost) Up to $2,000,000 $5,000 $2,000,001 - $5,000,000 $7,000 $5,000,001 and up $9,000

Income Surveys

Income Survey’s must meet the requirements spelled out in the March 2011 edition of “How to Conduct an Income Survey”.

Income Surveys

Grant Administrators should verify: Service area (beneficiaries) match survey

area The survey properly completed

Community information Proper # of responses

Consistency throughout the survey

Public Hearing/Resolution Documentation

Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting. Hearing MUST take place prior to application

Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes

thoroughly document meeting Authorization to Conduct Hearings (if

applicable) Original Sign-in Sheet Original Resolutions

Compliance Status

Applications will not be approved if the applicant is not in compliance with all requirements of any previous or current CDBG grant.

Post Award Deadlines

Environmental Release Deadline – two months Publish locally Submit documentation to OCRA

Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation

ROF Deadline – eight months See checklist on website

Do not start construction until you have received ROF (we will find out!)

Post Award Deadlines

Claims will not be processed until Grant Support has received the following documents: Notice of Contract Award Start of Construction Notice (do not submit until

you have actually started construction)

Wage/Fringe Benefit Certifications

Grant Reporting Requirements

Semi-Annual Reports required

Q&A

Contact DNR

Department of Natural Resources

Shelley Reeves

402 West Washington Street

W256

Indianapolis, IN 46204

317-234-1072

SReeves@dnr.IN.gov

Contact OCRA

Indiana Office of Community and Rural Affairs

One North Capitol, Suite 600

Indianapolis, Indiana 46204

800.824.2476

www.ocra.IN.gov