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Community EducationNoncredit Faculty Orientation

January 18, 2017C-40, 4:00 p.m. – 6:00 p.m.

General Information and Program Overview

Elaine Healy and Jennie Robertson

Community Education: Noncredit Program

Noncredit Program Areas§ Basic Skills (ABE/GED)*§ Adults with Disabilities*§ NESL*§ Citizenship§ Health & Safety§ Home Economics§ Parenting§ Older Adults§ Short-Term Vocational /

CTE*

Benefits§ Free; Open Access;

1st point of entry§ Educational

gateway, portal to the future

§ Generates apportionment

• Open to anyone over 18

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Community Education: Community Services Program

• Community Services (Fee Based):– Fitness Lab– Personal Development – College for Kids

• Different from Noncredit:– Fee based, self-supporting– Does not generate apportionment– Does not need Chancellor’s approval

We welcome your input on…• New class ideas• Locations for classes• Instructor recommendations• Advisory committee members• Partnerships• And more

PublicityAndrew Masuda and Phil Hamer

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Public AffairsTo advertise your class, use a publicity request form, located on:• http://www.hancockcollege.edu/pu

blic_affairs/publicity-form.phpor• Go to the faculty resources page in

the Community Education Hancock site.

Noncredit CounselingDayana Zepeda de Rosas

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Academic counseling is available to noncredit students.

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Contact Information• Mayra Morales

Full-time Counselor

• Dayana Zepeda de Rosas Full-time Counselor

• Lucerito Salgado Counseling Program Specialist

• Irene VidaurriCounseling Services Technician

Visit Building S in the Santa Maria campus, or call (805) 922-6966, ext. 3740.

Requirements for a noncredit course

The Noncredit Course Syllabus

Why a Course Syllabus?ACCJC Standard IIA3:

The institution identifies and regularly assesses learning outcomes for courses, programs, certificates and degrees using established

institutional procedures. The institution has officially approved and current course outlines that include student learning outcomes. In every class section students receive a course syllabus that includes learning outcomes from the institution’s officially

approved course outline.

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Course Syllabus ElementsYour course syllabus should include:

1. Course title, prefix, and number2. Class meeting times and place3. Contact info4. Course description5. Student responsibilities6. Grading or evaluation method7. General course content/outline8. Class policies: attendance, being late, missed

work, etc.9. ADA Policy10. Syllabus Change Policy

While noncredit courses do not generate grades that would be

“credited” into a student record, there is a need for the course to include

grading or evaluation components, and/or a policy on regular feedback to students on their performance in

class.

Syllabus Development

• Course syllabi are based on the official Course Outline of Record (COR).

• CORs are available online on the Community Education website.

• Submit to the dean’s secretary no later than Monday, February 6, 2017.

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Forms and CORs are available on the CE website.

The class roster is available via the Hancock portal.

What Can Be Done?Student Discipline

Student Discipline Procedures

• Standards of student conduct are delineated in BP/AP 5500, and listed in the current college catalog, p. 38.

• Consequences due to violations are delineated in BP/AP 5520.

• Rules apply to credit and noncredit students.

• Form included in the packet.

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The Admission and Registration Process

Registration and Admission Policies

•The reality of CCCApply

•How do we serve all students?

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Managed Enrollment

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Entry and Registration, Retention, and Success

How/When do we successfully allow entry/registration?

How do we measure:• student retention?• student success?• student achievement of skills?

Performance = State Funding

The Noncredit Managed Enrollment Project

• Expected pilot implementation for Fall 2017

• Outcomes:– Effective student entry– Consistent student tracking– Measurable student data (retention,

success)– Improved state reporting

Why Managed Enrollment?• Combines the strengths of fixed and open

enrollment while minimizing their challenges (Scogins, Thompson, Reabe 2008)

• Increased teaching and learning time (Povenmire2006)

• More efficient administration of required assessments (Povenmire 2006)

• Improved student retention and learning gains (Povenmire 2006)

Managed enrollment model can be adapted to fit our students’ needs.

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How to Manage Enrollment?Activity:• Pilot would start Fall 2017.• When should students be able to

register/enter courses? Weekly? Biweekly? Monthly? and Why?

• What disciplines would benefit from managed enrollment?

• Questions? Concerns?

Positive Attendance Hours

Collecting and Submitting Data

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Activity

What is Positive Attendance?• State funding is based on the number of

hours that the students enrolled in the course complete.

• This funding makes it possible to offer noncredit classes with no registration fees. In some cases, the class is FREE!

• All noncredit classes use positive attendance. Some credit classes also use positive attendance.

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Why is Accuracy Needed?

• Positive attendance reporting determines the funding the college receives by the state.

• Accurate attendance rosters help fund growth (i.e. providing more sections, hiring additional faculty, etc.).

What information is needed?The following information is required for attendance reporting:

1. First class meeting attendance report: Due within 24 hours of your first class meeting.

1. Official Class Roster: Due by the 7th of every month.

Accessing Class RostersThe Official Class Roster can be accessed through the myHancock portal via the Faculty tab.

• For instructions on accessing class rosters, you can view this short video: http://youtu.be/z09QB1fkdGw

All Community Education (CE) faculty members should access the Hancock portal.

• If you would like to attend a myHancockportal training, please email Anna Rice at arice@hancockcollege.edu.

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The Class Roster• Print a new official class roster each week.

This new copy will reflect new student registrations. à Consider the advantage of managed enrollment here.

• List number of hours that students listed in class roster attended. BEST PRACTICE: Do this after each class meeting, when info is still fresh in your mind.

• Please use ONLY blue or black ink when listing hours. We need to keep records for 3 years.

The official class roster is used as

the attendance

roster.

The Sign In Sheet

• Instructors with more than 35 students enrolled and attending are encouraged to use the sign-in sheet to ensure accuracy.

• Use the sign-in sheet to accurately check students against your class roster.

• A sign-in sheet form is available on the CE website.

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Forms and CORs are available on the CE website.

The class roster is available via the Hancock portal.

SUMMARY• Accurately track attendance for each

student enrolled.

• The hours attended should not exceed the MAX ATTEND HOURS PER STUDENT listed on your AHC official class roster.

• Use only black or blue ink as records need to be keep for 3 years.

• Submit all records ON TIME.

How to Collect and Submit Accurate Data

Activity Goal: Simplifying the process, increasing accuracy, moving toward automation.

1. What works well?2. What is not working well? 3. For each item not working well, list a

suggestion for improvement.

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Questions?

Santa Maria Campus, Bldg. S805-922-6966 ext. 3209

http://www.hancockcollege.edu/community_education/index.php