central carolina resa psug 5/26/15. contact information aaron bissonnette...
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Central Carolina RESAPSUG
5/26/15
Contact Information
Aaron Bissonnette
Sue Ann Stalnaker
NC DPI Service Desk Mailbox:[email protected]
Please do not send an email or call the service desk unless you are a designated school official authorized to submit service desk tickets to the Home Base Support Center
End of Year Process SY 2014-2015
• Led by Wendy Jones– [email protected]
• NC-SIS Documentation– www.nc-sis.org/eoy– Updated and re-released for 14-15 closeout.
EOY 14-15
• EOY begins June 30, 2015– System will be locked down to all users at that
time.– ALL LEAs/Charters:
• Complete Validations • Review the LEA EOY Contact List available on
http://www.nc-sis.org/eoy.html. – If the 24/7 EOY Contact or Who Will Execute has
changed, complete the 2015 EOY Contact Update Submit a ticket to the HBSC, subject line: 2015 EOY Contact. Attach the completed EOY Contact Update Form.
EOY/E-Transcript
• Diploma Issue Date:– Must be posted in PowerSchool within 10 days after the last day of
the school year.– If Diploma Issue Date is blank, or not posted in 10-day window, then
the final transcript request will fail and will not be delivered to the destination college/university.
– The Diploma Issue Date cannot be back-dated; if your school misses this 10-day window, then all outstanding electronic transcripts will fail (for students that do not have a Diploma Issue Date posted).
– Post the Diploma Issue Date no later than June 20, 2015 in order for e-transcripts to be processed through CFNC.org prior to the End of Year shutdown (June 30).
– Pending e-transcripts not processed by June 30 will be processed after EOY is complete and the system is back up. Note: It is best practice to post final marks before entering the Diploma Issue Date.
EOY/Program Schools
• Program Schools (School # < 300)– Must be prepared for EOY like traditional
schools.– Setup Years and Terms
• Year – 2015-2016 Term - 7/6/15 – 6/30/16
– Update Program and FTE school with all Grade Levels Assign Default FTE for all grade levels
EOY/All Schools
• Create Years and terms for 15-16• Assign Next School Indicator for all
students• Assign next year grade for all students• Ensure each grade level has a default
FTE assigned in school setup.
EOY/Students
• EOY Process is official mechanism to promote/retain NC students.
• All students must have next grade & next school.
• Transfers will happen post-EOY
EOY Validations
• School Enrollment Validations:– Start > System Reports > System > School Enrollment
Audit
• Section Enrollment Validation:– Start> Reports > Run Reports > Section Enrollment Audit
• Student File Values– Next school, next grade, schoolID, etc.
• Pre-EOY Checklist (Appendix B)
EOY/Reports
• Run reports for current year data to preserve:– LEA created Object reports – Report Cards – Transcripts – Form Letters – State Reports Canned – PowerSchool Reports
EOY/Scheduling
• Scheduling processes in PowerScheduler must be completed prior to EOY.
• Schedules from PowerScheduler must be committed before running the EOY process.
• Recommendation to run commit process 7-10 days prior to EOY date to ensure process completes successfully.– HBSC ticket if process does not complete correctly. – Commit can only be executed one time.
EOY/Post Process Validation
• Post EOY Checklist (Appendices A & E)– LEA Designated contact completes checklist
to verify data transfer to new year (15-16)
– Issues Urgent to HBSC
Non-EOY Discussion Topics